Budget Pooling
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Budget Pooling Budget Pooling 1
description
Budget Pooling. Definitions. Budget : A planning Tool . It is not cash or real money. In other words, a budget is an organizational plan stated in monetary terms . Pooling : Refers to the grouping together of resources. . Definitions… Cont’d. Budget Pooling = Budget + Pooling: - PowerPoint PPT Presentation
Transcript of Budget Pooling
Budget Pooling
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Budget: A planning Tool. It is not cash or real money. In other words, a budget is an organizational plan stated in monetary terms.
Pooling: Refers to the grouping together of resources.
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Definitions
Budget Pooling = Budget + Pooling:
Grouping together budget funds (resources) to help with the administrative process in PantherNet.
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Definitions… Cont’d.
Organizational Unit (Org Unit): is a sixteen digit number designed to make a department/division unique within the college.
Example: 11110400-110400-20
(BIOLOGY - A&P)
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Other Definitions
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Organizational Units
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PantherNet - Organizational Unit
General Ledger Code (GL Code/GLC): is a five digit number that describes an item or service the department or division is purchasing.
Example: 65501 - Educational Materials & Supply
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Other Definitions… Cont’d.
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General Ledger Codes
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PantherNet - General Ledger Codes
Capital Outlay GL codes will not be budget pooled.
Capital Outlay GL Codes will still show individual available balances.
Budget Transfers will still be needed to move budget funds from one org unit to another.
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What Stays the Same
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Capital Outlay GL Codes are not pooled
Practically eliminates the need for budget transfers within a specific Org Unit.
Except for capital outlay GL codes, line items will not show an available balance.
The available balance for pooled current expense GL codes will appear in GL code 60000.
The available balance for pooled travel expense GL codes will appear in GL code 60500.
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What is Different
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Sample “Pooled” Org Unit
Never use GL code 60000 or 60500 when entering a transaction. This is strictly for budget pooling ‘display’ purposes.
Only GL codes that have been used are displayed on your PantherNet screen BUT ALL GL codes are available to use.
Finance Tools and Resources web page.
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Helpful Hints
Contact Us: Pam Harrison, [email protected] or 1-
3090 Jane Mills, [email protected] or 1-3096
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Questions
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SQL ReportWe have designed some web-based reports using Microsoft SQL Server (a data management and analysis application) in order to help you access important PantherNet financial information. Most PantherNet Finance users have these reports available for use by going to Campus User Reports. Deans and Provosts will have access to some additional information by going to Administrative Financial Reports. Any of these reports can be easily exported to Excel or PDF format.
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PantherNet User Profile PO Encumbrances For: User Org Unit Income and Expense Monthly Accumulations For Org Number Organizational Codes Table GL Codes Table Payroll/HR Budget Positions By Org Number
Some Campus User Reports:
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Thank You
