Budget Overview Workshop

September 21, 2009

2% Scenario Adopted BudgetAdopted Budget Reductions

Colleges at 2% $1,654,000

Central Support Services at 6% 1,848,000

Furloughs: 8 days (SEIU) 495,000

Furloughs: 8 days (Local 39) 128,000

Furloughs: 8 days (Administrators) 248,000

Furloughs: 8 days (Confidential) 50,000

PFT 500,000

Part-time 1,200,000

Workload reduction from State 1,400,000

TOTAL $7,523,000

2% Cuts2% Reduction

Colleges of Alameda 359,000

Laney College 638,000

Merritt College 401,000

Berkeley City College 256,000

TOTAL $1,654,000

Vacant Funded Faculty 2,976,000

1351 Allocation 13,308,000

Total Part-time Budget 16,284,000

1351 Expenses (2008-09) 17,467,000

TOTAL -$1,183,000

Workload Measures

Workload Measures

Base Funding Marginal Funding

Base FTES

Restored FTES

Funded Growth FTES

Stability FTES

Total Funded FTES

Unfunded FTES

Actual FTES

Credit FTES 4,564.83 4,564.83 18,958.52 0.00 574.00 0.00 19,532.52 305.49 19,838.01

Noncredit FTES

2,744.95 2,744.95 455.46 0.00 -162.91 0.00 292.55 0.00 292.55

Total FTES 19,413.98 0.00 411.09 0.00 19,825.07 305.49 20,130.56

SOURCE: California Community Colleges 2008-09 Second Principal Apportionment (Exhibit C)

Base Revenues

A. Basic Allocation $13,286,180

B. Base Revenue $87,792,548

1. Credit Base Revenue $86,542,330

2. Noncredit Base Revenue $1,250,218

3. Career Development College $0

C. Current Year Decline $0

Total Base Revenue Less Decline $101,078,728

SOURCE: California Community Colleges 2008-09 Second Principal Apportionment (Exhibit C)

Growth

B. Constrain Growth Rate 2.18%

D. Actual Growth $3,567,537

E. Funded Credit Growth Revenue $2,620,188

F. Funded Noncredit Growth Revenue $-447,181

G. Funded Noncredit CDCP Revenue $0

Total Growth Revenue $2,173,007

SOURCE: California Community Colleges 2008-09 Second Principal Apportionment (Exhibit C)

Total Computational Revenue(Sum of Inflation Adjustment, Basic Allocation & Restoration, Growth, Other Revenues Adjustment, and Stability Adjustment)

$103,251,735

Deficit Coefficient 0.9851542446 $-1,532,850

Adjusted Revenue Entitlement $101,718,885

SOURCE: California Community Colleges 2008-09 Second Principal Apportionment (Exhibit C)

District Revenue Source

A1. Property Taxes $27,165,337

A2. Less Property Taxes Excess $0

B. Student Enrollment Fees $4,636,531

C. State General Apportionment $69,917,017

D. Total Available General Revenue $101,718,885

SOURCE: California Community Colleges 2008-09 Second Principal Apportionment (Exhibit C)

Other Allowances and Total Apportionments

A. State General Apportionment $69,917,017

B. Statewide Average Replacement Cost $60,289

Number of Faculty Not Hired $0

Full-time Faculty Adjustment $0

C. Net State General Apportionment $69,917,017

SOURCE: California Community Colleges 2008-09 Second Principal Apportionment (Exhibit C)

Categorical Programs2009-10 Preliminary Allocation(This allocations are based on the percentage of the 2008-09 budget indicated in the % column unless otherwise specified)

  Fund Project %   Alameda   Laney   Merritt   Berkeley   District Total   2008-09 allocation

DSP&S 25 0960 $663,105 $740,774 $488,219 $610,563 $2,502,661 $2,502,661

50% $331,553   $370,387   $244,110   $305,282   $1,251,331 $1,251,331

                                 

EOPS 23 0910 $687,725 $1,244,612 $802,897 $371,115 $3,106,349 $3,106,349

      50%  $343,863   $622,306   $401,449   $185,558     $1,553,175 $1,553,175  

CARE 23 0909 50% $83,173 $294,872 $192,008 $56,884 $626,937 $626,937

          $41,587   $147,436   $96,004   $28,442     $313,469 $313,469  

Matriculation 13 0980 $368,929 $753,393 $434,916 $317,422 $90,726 $1,965,386 $1,965,386

      50%  $184,465   $376,697   $217,458   $158,711   $45,363 $982,693 $982,693  

CalWORKs 21 0993 $218,733 $395,557 $101,250 $173,671 $889,211 $889,221

General Program $121,031 $223,726 $57,500 $98,404

50% $60,516   $111,863   $28,750   $49,202 $250,331 $250,331

Childcare $92,702 $171,831 $43,750 $75,267

      50%  $46,351   $85,916   $21,875   $37,634     $191,775 $191,775  

TANF 21 0994 50% $49,112 $90,107 $23,750 $40,079 $203,048 $203,048

          $24,556   $45,054   $11,875   $20,040     $101,524 $101,524  

CTE(VTEA) 16 0951 actual   $145,520   $419,520   $258,505   $137,534   $48,078 $1,009,157 $1,009,157 $1,009,157

                             

Tech Prep 16 0957 actual                   $271,000 $271,000 $271,000 $271,000

Finan Aid 18 0926 100%  $240,329   $420,592   $262,132   $174,875     $1,097,928 $1,097,928 $1,097,928

Library 12 0995 Prelim   $17,000   $17,000   $17,000   $17,000     $68,000 $68,000 $68,000

Lottery 17 0000 Adv. Only   $50,000   $50,000   $50,000   $50,000     $200,000 $200,000 $200,000

Inst. Equip 14 0997 Prelim   To be determined     $0    

$7,290,383 $11,939,687

Areas of Flexibility  Reduction 2008-09 2009-10 2009-10 Allocation 2008-09 Allocation

Child Care Tax Bail Out 50% $755,417 $377,709

Equal Employment Opportunity 50% $20,000 $10,000

Economic Development 50% $457,135 $228,568

Apprenticeship 50% $66,089 $33,045

Part-time Faculty Office Hours 50% $125,000 $62,500

Part-time Faculty Health Insurance 50% $50,828 $25,414

Part-time Faculty Compensation 50% $789,302 $394,651

Transfer Education and Articulation 50% $16,000 $8,000

Matriculation - Credit 50% $1,965,386 $982,693

Matriculation - Noncredit 50% $0 $0

Physical Plant and Instructional Support 50% $0 $0

    $4,245,157 $2,122,579    

This is the $4,245,157 less Matric that is above $2,265,683

Less Matriculation that is included above $982,693

$1,139,886 $1,139,886 $14,205,370

$8,430,269

2009-10 Preliminary Allocation for Matriculation

% Alameda Laney Merritt Berkeley District Total2008-09

Allocation

$368,929 $753,393 $434,916 $317,422 $90,726 $1,965,386 $1,965,386

50% $184,465 $376,697 $217,458 $158,711 $45,363 $982,693 $982,693

2009-10 FTES Targets

We are projecting being funded up to only 19,100 FTES for 2009-10.

Our 2008-09 FTES was 20,300 resident FTES, we were funded for 19,800.

That is a reduction of 1,200 FTES over what we served in 2008-09

2009-10 FTES Targets

Alameda Laney Merritt Berkeley TOTALSummer 08 442 890 494 468 2,294Fall 08 1,644 3,597 2,001 1,661 8,903Spring 09 1,611 3,902 1,874 1,712 9,099Subtotal 3,697 8,389 4,369 3,841 20,296

PA 320 Report as of July 15, 2009 20,300Includes Alameda's intersession that must be counted in 08-09

(97 FTES)

Alameda Laney Merritt Berkeley TOTALSummer 09 528 1,000 470 500 2,498Fall 09 1,701 3,600 1,801 1,701 8,803Spring 10 1,375 3,525 1,535 1,535 7,970Subtotal 3,604 8,125 3,806 3,736 19,271

2009-10 ESTIMATES PER CAMPUSPer DB/WA as of July 15, 2009

Source: PeopleSoft ENR Data (July 5, 2009)

If FTES of 19,200 Updated Aug 6 2009

2008-2009 Fall Comparisons

Sept 92009 Sections Students Class Enrollment Res FTES

  F08 F09 #(+/-) %(+/-) F08 F09 #(+/-) %(+/-) F08 F09 #(+/-) %(+/-) F08 F09 #(+/-) %(+/-)

Alameda 438 419 -19 -4% 6,297 7,633 1,336 21% 12,662 16,120 3,458 27% 1,576 1,829 253 16%

Laney 960 970 10 1% 13,501 14,835 1,334 10% 32,509 37,215 4,706 14% 3,448 3,990 542 16%

Merritt 502 434 -68 -14% 7,237 7,796 559 8% 15,042 16,599 1,557 10% 1,926 1,886 -40 -2%

BCC 461 458 -3 -1% 6,373 7,422 1,049 16% 14,048 16,633 2,585 18% 1,582 1,812 230 15%

District 2,361 2,281 -80 -3% 27,965 30,337 2,372 8% 74,261 86,567 12,306 17% 8,532 9,517 985 12%

FTES College Productivity Targets have been set at:

2009-10 2008-09

Alameda 16.5 15.0

Laney 17.3 16.5

Merritt 16.0 14.5

Berkeley 17.5 17.4

Productivity – How does it add up?

FTES Goal FTES/FTEF # of FTEF Needed

# of FTEF Available

# of PT Faculty Needed

Average Cost per PT FTEF

1351 Budget Needed

20,000 17.5 571.43 400 171.43 $44,000 $7,542,875

20,000 16.5 606 400 206 $44,000 $9,064,000

Additional expense in adjunct cost $1,521,143

21,210 17.5 606 400 206 $44,000 $9,064,000

$5,561,160

Per Campus as of Fall 2007 If:

Alameda is 18% of district enrollment Berkeley in 18% Laney is 43% and Merritt is 21%

Then for each 1 point decrease of FTEF/FTES the additional cost or savings per college is the percentage of $1,500,000 Alameda $270,000 Berkeley $270,000 Laney $645,000 Merritt $315,000

So when Merritt operates at 14.5 vs. 17.5 it cost $1 million more to produce the same FTES at Berkeley

Extra Service Temporary Subtotal Contract TOTALAlameda

Summer 09 515,758$ 515,758$ Fall 293,832$ 973,882$ 1,267,714$ 1,998,120$ 3,265,834$ Spring 291,099$ 979,486$ 1,270,585$ 2,025,080$ 3,295,665$

3,054,057$ 4,023,200$ 7,077,257$ Less 1351 for 09-10 (643,060)$

2009-10 allocation 2,410,997$ 09-10 Total 6,434,197$ Laney

Summer 09 1,047,885$ 1,047,885$ Fall 438,233$ 2,529,984$ 2,968,217$ 3,517,200$ 6,485,417$ Spring 520,304$ 2,789,256$ 3,309,560$ 3,323,760$ 6,633,320$

7,325,662$ 6,840,960$ 14,166,622$ Less 1351 for 09-10 (958,540)$

2009-10 allocation 6,367,122$ 13,208,082$ Merritt

Summer 09 586,150$ 586,150$ Fall 368,517$ 1,216,512$ 1,585,029$ 2,290,280$ 3,875,309$ Spring 307,553$ 1,261,319$ 1,568,872$ 2,253,720$ 3,822,592$

3,740,051$ 4,544,000$ 8,284,051$ Less 1351 for 09-10 (1,245,860)$

2009-10 allocation 2,494,191$ 7,038,191$ Berkeley

Summer 09 529,025$ 529,025$ Fall 84,110$ 1,393,128$ 1,477,238$ 1,157,360$ 2,634,598$ Spring 98,128$ 1,464,744$ 1,562,872$ 1,061,600$ 2,624,472$

3,569,135$ 2,218,960$ 5,788,095$ Less 1351 for 09-10 (194,920)$

2009-10 allocation 3,374,215$ 5,593,175$ District Totals

Summer 2,678,817$ 2,678,817$ Fall 1,184,693$ 6,113,507$ 7,298,200$ 8,962,960$ 16,261,160$

Spring 1,217,086$ 6,485,806$ 7,702,892$ 8,664,160$ 16,367,052$

08-09 Actuals $17,467,2862,401,779$ 12,599,313$ 17,679,909$ 17,627,120$ 35,307,029$

Less 1351 for 09-10 (3,042,380)$

2009-10 allocation 14,637,529$ 32,264,649$

1351 Totals per District and CollegeAs of August 6, 2009 with new target of 19,200 FTES

Extra Service Temporary Subtotal Contract TOTALAlameda

ZZ Fall 34,174$ 148,816$ 182,990$ 1,152,000$ 1,334,990$ ZZ Spring 79,516$ 166,023$ 245,539$ 1,152,000$ 1,397,539$

428,529$ 2,304,000$ 2,732,529$ Less 1351 for 09-10

2009-10 allocation 428,529$ 09-10 Total 2,732,529$ Laney

ZZ Fall 60,924$ 276,546$ 337,470$ 1,688,000$ 2,025,470$ ZZ Spring 79,516$ 166,023$ 245,539$ 1,152,000$ 1,397,539$

583,009$ 2,840,000$ 3,423,009$ Less 1351 for 09-10

2009-10 allocation 583,009$ 3,423,009$ Merritt

ZZ Fall 57,994$ 203,088$ 261,082$ 1,292,000$ 1,553,082$ ZZ Spring 99,297$ 290,683$ 389,980$ 1,340,000$ 1,729,980$

651,062$ 2,632,000$ 3,283,062$ Less 1351 for 09-10

2009-10 allocation 651,062$ 3,283,062$ Berkeley

ZZ Fall 52,034$ 148,460$ 200,494$ 832,000$ 1,032,494$ ZZ Spring 74,329$ 256,608$ 330,937$ 772,000$ 1,102,937$

531,431$ 1,604,000$ 2,135,431$ Less 1351 for 09-10

2009-10 allocation 531,431$ 2,135,431$ District Totals

ZZ Fall 205,128$ 776,912$ 982,040$ 4,960,000$ 5,942,040$ ZZ Spring 414,505$ 1,056,825$ 1,471,330$ 4,908,000$ 6,379,330$

619,633$ 1,833,737$ 2,453,370$ 9,868,000$ 12,321,370$

2009-10 allocation 2,453,370$ 12,321,370$

ZZ Totals per District and CollegeAs of August 6, 2009 with new target of 19,200 FTES

Questions?