Budget Monitoring System. The system has two (2) major functionalities: 1.DATA ENTRY 2.REPORTING.

Budget Monitoring SystemBudget Monitoring System

Budget Monitoring Budget Monitoring SystemSystem


The system has two (2) major functionalities:The system has two (2) major functionalities:

1.1. DATA ENTRYDATA ENTRY

2.2. REPORTINGREPORTING


DATA ENTRYDATA ENTRYIncludes the following maintenance modules and their functionalities:Includes the following maintenance modules and their functionalities:

1. 1. P/A/PsP/A/Ps

This Module maintains the Program/Activity/Project data This Module maintains the Program/Activity/Project data consistent with the General Appropriations Act (GAA).consistent with the General Appropriations Act (GAA).

2. 2. RELEASESRELEASES

This Module maintains the status of Regular and Automatic This Module maintains the status of Regular and Automatic Appropriations released under Appropriations released under ABMsABMs, , SAROsSAROs, , Sub-AROsSub-AROs and Balance of and Balance of Allotments from the Immediately Preceding YearAllotments from the Immediately Preceding Year

Carried Forward to the Current Year as Carried Forward to the Current Year as Continuing AppropriationsContinuing Appropriations. .


Includes the following maintenance modules and their functionalities:Includes the following maintenance modules and their functionalities:

3.3. REGISTRIESREGISTRIES

This handles the posting of all transactionsThis handles the posting of all transactions

-- Allotment (SARO, ABM, Sub-ARO) Allotment (SARO, ABM, Sub-ARO) by objectby object

-- Obligation Request (Obligation Request (by objectby object))

-- Adjustments (Adjustments (by objectby object))

4. 4. EARMARKEDEARMARKED

This handles the posting of various authorities or requests ofThis handles the posting of various authorities or requests of

different offices where the budget officer or equivalent certifieddifferent offices where the budget officer or equivalent certified

the availability of allotmentthe availability of allotment

DATA ENTRYDATA ENTRY


REPORTINGREPORTINGa. a. Detailed Breakdown of ExpendituresDetailed Breakdown of Expenditures

- Monthly Basis and Cumulative- Monthly Basis and Cumulative

- Consolidated Current & Continuing by P/A/P- Consolidated Current & Continuing by P/A/P

- Consolidated Current & Continuing- Consolidated Current & Continuing

b. b. Quarterly Financial Reports of OperationsQuarterly Financial Reports of Operations

- Quarterly and Cumulative- Quarterly and Cumulative

c. c. Registries of Allotment and ObligationRegistries of Allotment and Obligation- Personal Services (RAOPS)- Personal Services (RAOPS)

- Maintenance and Other Operating Expenses (RAOMO)- Maintenance and Other Operating Expenses (RAOMO)

- Capital Outlay (RAOCO)- Capital Outlay (RAOCO)

- Financial Expenses (RAOFE)- Financial Expenses (RAOFE)

d. d. Statement of Allotments, Obligations and BalancesStatement of Allotments, Obligations and Balances


Advantages In Using the System:Advantages In Using the System:

Generates Generates Accountability ReportsAccountability Reports required by oversight agenciesrequired by oversight agencies

-- DBMDBM-- COACOA-- CongressCongress


RELEASE OF ALLOTMENT

REQUEST FOR ALLOTMENT AVAILABLE

ObligationRequest Form

REGISTRIES(RAOs)

Worksheet

REPORTS

DBM

Various Offices

Simplified System Flow

P/A/PWorksheet

RELEASESWorksheet

ABM/SAROs

1. P/A/P Code

2. Amount

3. BreakdownBy Object


UTILIZATION

per ABM and SARO


REPORTS


Detailed Breakdown of Expenditures


Registry of Allotment and Obligation


Statement of Allotments, Obligations

and Balances


Quarterly Financial Reports of Operations


Quarterly Financial Reports of Operations

And

Detailed Breakdown of Expenditures

Total Current and Continuing


HARDWARE REQUIREMENTSHARDWARE REQUIREMENTS

Computer specs required:Computer specs required:

- at least - at least Pentium IV 2.0 GHzPentium IV 2.0 GHz

- - 512 MB512 MB minimum memory. minimum memory.

To run faster, it requires 1 GB or higher memory.To run faster, it requires 1 GB or higher memory.


Happy Encoding!Happy Encoding!


The Obligation Request (ObR) shall be numbered in the following manner:

PS - 0000 - 00 - 000

Month

Serial number (one series for each year)

Sample:

PS-2006-01-001

Year

Allotment Class


P.P.A. :__________

Sheet No. :__________

Date ReferenceAccount

CodeAllotment Received

Obligation Incurred

Balance

REGISTRY OF ALLOTMENTS AND OBLIGATIONS

MAINTENANCE AND OTHER OPERATING EXPENSES (RAOMO)____________________________

Agency

COA Circ. 2002-002


Statement of Allotments, Obligations and BalancesStatement of Allotments, Obligations and Balances

Department o EducationDepartment o Education

For the Period Ended For the Period Ended December , 2005 December , 2005

Certified Correct:Certified Correct:

C. Grand TotalC. Grand Total

B. Prior Year’s AppB. Prior Year’s App

(by P/A/P)(by P/A/P)

A. Current Year AppA. Current Year App

Regular AppRegular App

ABM/SARO ABM/SARO

(by P/A/P)(by P/A/P)

PS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE Total

BalancesBalancesObligationsObligationsAllotmentsAllotmentsParticularsParticulars


Obligation Request (ObR)

FormREGISTRIES

(Worksheet)

OBLIGATION REQUEST


ABM / SARO/ Sub-ARO

REGISTRIES

(Worksheet)

Step 3

RECEIPT OF ALLOTMENT

RELEASES

(Worksheet)

Step 2

ABM - Agency Budget MatrixSARO - Special Allotment Release OrderSub-ARO - Sub-Allotment Release Order

PPA

(Worksheet)

Step 1

Budget Monitoring System. The system has two (2) major functionalities: 1.DATA ENTRY 2.REPORTING.

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Transcript of Budget Monitoring System. The system has two (2) major functionalities: 1.DATA ENTRY 2.REPORTING.