GRASSROOTS PARTICIPATORY BUDGETING

Planning Guidelines for FY 2015

OBJECTIVESBUDGET REFORM - making the national budget more responsive to local needs

LOCAL GOVERNANCE REFORM - providing incentives for local good governance - strengthening the devolution of basic services delivery

DEMOCRATIC AND EMPOWERMENT PROJECT - creating a conducive environment for peoples participation - generating demand for good governance at the local level123

OBJECTIVESCOMMUNITY / CIVIL SOCIETY ORGANIZATIONSLOCAL GOVERNMENTSBUDGET PROCESSPARTICIPATORY POVERTY REDUCTION PLANNING

COVERAGE2013:609 2014:1,2332015:1,6342016:1,6342017: ???Cities & Municipalities

Participating Agencies (for FY 2015):DA, DAR, DEPED, DOE, DENR, DOH, DILG, DOLE, DSWD, DOT, DTI, TESDA and NEA

Oversight Agencies:DBM, DILG, DSWD, NAPC and NEDA

COVERAGE

Allocations per city/ municipality

- Formula: No. of poor x P700 (Rounded up to nearest million)

- Minimum of P15million, Maximum of P50 millionBUDGET CAP

HARMONIZATION WITH LOCAL PLANNING PROCESSESTwo modes of BuBRegular: LPRAT as a sub-committee of the LDC (Non-functionality of LDC should not be an obstacle for the LPRAT to meet)Enhanced ProcessTo be undertaken in 270 municipalities that have graduated from or are currently implementing KALAHI-CIDSSLPRAT to serve as a technical working group of an Enhanced LDC; Final decisions to be made in the Enhanced LDC

LPRATUnder Regular BuB, LPRAT composed of:Mayor, Sanggunian Appropriations Committee Chair, local department heads and representatives of NGAs at the city/municipal level (50% of LPRAT members)

Representatives of CSOs elected during the CSO assembly + 1 business group representative (50% of LPRAT members)

Elected officials, their immediate relatives (spouse, parent, sibling, child) and LGU employees are ineligible to be elected as CSO representatives

Regular BuB Process

STEPS1: Civil Society AssembliesOrientation on BuBElection of LPRAT representatives and 3 CSO signatories to the LPRAP (including LPRAT co-chair)Report of LCE on status of 2013 BuB ProjectsPoverty Situation Analysis

STEPS2: Local Poverty Reduction Action Planning WorkshopUse LPRAP workshop modules which will be distributedMulti-year planning (submission of indicative list of projects for 2016 and 2017)Project Identification80% within Menu of Programs (to be reviewed and validated by RPRAT)20% outside of the Menu (to be reviewed and validated by NPRAT)

STEPS3: Submission of List of Priority Projects and other supporting documents (hard and soft copy)Cover letter signed by mayorList of projects using template signed by LCE and 3 CSO representatives on every pageProject brief for each projectReport on compliance with participatory processesConduct of CSO assembly attendance sheet, photo of participants, documentation of election report, LGU report on status of BuB 2013 projectsConduct of LPRAP workshop photo of participants, attendance sheet, minutes or highlights of the LPRAP workshop

STEPS4:Consolidation of list of projects by DILG RO and submission to NAPC and distribution to RPRAT members

5: Validation, Review and Replacement of Projects Review / Validation by RPRAT and NPRATRPRAT meeting/workshop with LPRAT to replace rejected projectsSubmission to NAPC of final list of projects

STEPS6:Adoption of final list of priority projects by local Sanggunian (to be submitted to DILG RO)

7: Integration into the National Budget

8: Provision of funding for LGU Counterpart in local budget

Counterpart RequirementsFor Municipalities: cash counterpart will be a % of the local development fundFor Cities: cash counterpart will be 40% of the BuB budget cap

Proportion of BuB plus KALAHI-CIDSS funding to LDFRequired Cash CounterpartUp to 100% of LDF 10% of LDFOver 100% up to 150% 15% of LDFOver 150%20% of LDF

Counterpart RequirementsCounterpart funding need not be allocated on a per project basis.

Cash counterpart may be used to fund projects that are 100% funded by the LGU.

Projects to be funded by the LGU cash counterpart should be determined by the LPRAT, effectively adding it to the BuB Funding Pot.

KALAHI-CIDSS will no longer ask for other cash counterpart, however, additional non-cash counterpart may be required

Project IdentificationProject Identification: NEGATIVE LISTProjects below P500,000Expansion of Pantawid Pamilya, Social Pension for Indigents Senior Citizens, PhilHEALTH coverage, vaccination programs Housing ProjectsConstruction of school buildings, classrooms and rural health unitsFarm to Market RoadsLaw enforcement, fire protection and jail management related projectsConstruction of city hall, training centers and other multi-purpose buildingsPurchase of motor vehicles, except those used for rescue in times of disasterInternational Training, scholarships

Governance RequirementsAttain Seal of Good Housekeeping for 2013 assessment

Develop a PFM Improvement Plan or attain 2014 targets if already developed

Counterpart requirements are provided for BuB 2014 budget

Submission of proper financial and physical accomplishment reports for LGU implemented BuB 2014 projects

Compliance with intent of BuB for meaningful participationConduct of CSO assembly and LPRAT workshopConduct of Quarterly LPRAT meetings

IDENTIFIED PROJECTS WILL NOT BE FUNDED AND WILL NOT BE IMPLEMENTED IF THESE CONDITIONS ARE NOT MET

Enhanced BuB Process(For Municipalities that have graduated from or are currently implementing KALAHI-CIDSS)

Variances in the ProcessBarangay level planningConduct of barangay poverty situation analysis and barangay assemblies (to be facilitated/ conducted by DSWD KALAHI-CIDSS)

Enhanced Local Development CouncilCSO members: Barangay Development Council Vice-Chairs to be elected from KALAHI-CIDSS volunteers (1 per barangay)5 CSO representatives elected during the CSO assemblyLPRAT to be created as a technical working group of the Enhanced LDCWith 10 members from government, 5 members from Barangay BDC Vice-Chairs, and the 5 CSOs elected during the CSO assembly

Variances in the ProcessEnhanced Local Development Council to approve list of priority projects prepared by the LPRAT

List of projects to be submitted to also contain KALAHI-CIDSS and LGU funded projects

Planning process to be harmonized with crafting of Comprehensive Development Plan

Calendar

ActivityResponsible PartyPeriodFor KALAHI-CIDSS areas only: Selection of BDC Vice-Chairs and Barangay-level poverty situation analysis DSWD AreaCoordination Teams for KALAHI-CIDSSPrior to Sept 20131Orientation of the RPRATSDILG PMOSep2Conduct of Civil Society AssembliesDILG ROsOct3Orientation workshops for LPRATsRPRATSNov 1 154Conduct of LPRAP Workshops / Enhanced LDC and LPRAT meetingsLGUsNov 16 - Dec 155Submission of LPRAPs and list of priority projects / LDIPs to the DILG ROLGUsDec 166Forward copies of all LPRAPs with consolidated list of projects / LDIPs to NAPC and participating regional offices; NAPC to forward to all participating Agency Central OfficesRPRAT Dec 23

Dec 30 - out to NGAs

Calendar

ActivityResponsible PartyPeriod7Convening of RPRAT to validate LGU proposals; clarify proposals with LGUs if necessaryRPRATJan 20 318Convening of NPRAT to review outside of the menuDILG PMOJan 20 319Submission of accepted and rejected outside of the menu projects to the RPRATsDILG PMOFeb 310Inform LPRATs of rejected projects for ReplacementRPRATFeb 611Validation workshop to replace projects with LPRATsRPRATsFeb 10 - 2112Submission of consolidated revised LPRAPs/ LDIP to RPRATs together with Sangunian ResolutionLGUsFeb 2813Submission of consolidated list of validated projects to NAPC RPRATsMar 714Endorsement of proposed BuB Projects to participating agenciesNAPCMar 1415Integration of BuB Proposals with NGA budget proposals in the NEPDBM and ACOsMar 15 - April 1416Submission of agency proposed budget to DBMParticipatingAgenciesApril 15

Menu of Programs

DA- Irrigation projects (SIP/STW/OSP)- Infrastructure support to Agri and Fishery production (Tractor, Planter/Seeder, Harvester, Thresher, Sheller, Motorized Fishing Boat, Fish Nets) Agro-Processing Facilities and Expanded Agri-Business Activities Post-harvest Facilities and Equipment (Mechanical Dryers, Multi-Purpose Drying Pavement) Cold Storage Facilities/Vans Ports and Wharves Trading Posts Sustainable Agri-Fishery Based Livelihood and other Agri-Fishery Business Investments Tramlines Farm implements/ tools Agri-Fishery training Marine Reserve and Fish Sanctuaries Marine protected areas Organic fertilizer production

Menu of Programs

DA- Irrigation projects (SIP/STW/OSP)- Infrastructure support to Agri and Fishery production (Tractor, Planter/Seeder, Harvester, Thresher, Sheller, Motorized Fishing Boat, Fish Nets) Agro-Processing Facilities and Expanded Agri-Business Activities Post-harvest Facilities and Equipment (Mechanical Dryers, Multi-Purpose Drying Pavement) Cold Storage Facilities/Vans Ports and Wharves Trading Posts Sustainable Agri-Fishery Based Livelihood and other Agri-Fishery Business Investments Tramlines Farm implements/ tools Agri-Fishery training Marine Reserve and Fish Sanctuaries Marine protected areas Organic fertilizer production

Menu of Programs

DENR- National Greening ProgramDTI Local Regional Economic Development Yaman Pinoy Rural Micro Enterprise Development Program Shared Service Facility OTOP Store Express Industry Clustering Development Program Philippine Traceability for Revitalized Agricultural Competitiveness Enhancement Program (P-Trace)DOTDOENEA On-grid Sitio Electrification Program Barangay Line Enhancement Program

Menu of Programs

DSWD Sustainable Livelihood Program: Microenterprise Development Track Sustainable Livelihood Program: Employment Facilitation Track KALAHI-CIDSS Protective Services Infrastructure Projects Protective Services Capacity BuildingDOLE Workers Income Augmentation Program (WIN AP) TUlong Panghanapbuhay para sa Ating mga Disadvantaged Workers (TUPAD) DOLE-AMP (DOLE- Adjustment Measures Program) OFWs REINTEGRATION PROGRAM SPES (Special Program for the Employment of Students)TESDA

Menu of Programs

DepEdBasic Education Facilities: Repair / rehabilitation of classrooms Basic Education Facilities: Provision of school furniture Gulayan sa Paaralan Innovative programs to promote access to Education/ Abot-Alam Program DOH Maternal, neonatal, child health and nutrition (MNCHN) Community Health Team (CHT) mobilization Infectious diseases (Filariasis Elimination, Schistosomiasis and Malaria Control, Rabies Elimination, Leprosy, TB Control, STI/HIV and AIDS Prevention, Dengue Control Health Emergency Mangement RNheals Rural Health Midwife Placement Program Health Facilities Enhancement Program

Menu of Programs

DILG SALINTUBIG Capacity Building for CSOs School Computer Laboratory Birthing Facility Core Local Road Construction/ Maintenance / Rehabilitation Tourism Facility Public Market Slaughterhouse Transport Terminal Evacuation Facility Rescue Equipment Flood Control

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