Brussels, November 14 th 2005 Laura Carpineti – Research Uniti of Consip Consip and SMEs The...

Brussels, November 14th 2005

Laura Carpineti – Research Uniti of Consip

Consip and SMEs

The “Sportello Imprese” Project

2

SMEs in the EU

The Rationalization Programme

Participation of SMEs to the Programme


Outline

Small and Medium Enterprises in the European Union

The Rationalization Programme on Public Expenditure



3

SMEs in the EU




SMEs in the European Union

The Small and Medium Enterprises play a crucial role in the European Economy…

Relevant data about SMEs in European Union (15)*

*Source: EU,0bservatory of European SMEs: “SMEs in Europe 2003” http://europa.eu.int/comm/enterprise/enterprise_policy/analysis/doc/smes_observatory_2003_report7_en.pdf

In 2003 there were more than 19 million enterprises in Europe providing a job for almost 140 million people

By contrast, there are only about 40.000 large enterprises in existence, which account for only 0.2 % of all enterprises

The vast majority of enterprises in Europe are SMEs (99.8 %)

Within the group of SMEs, over 90 % are micro enterprises, employing fewer than 10 people.

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SMEs in the EU




AustriaAustria

BelgiumBelgium

DenmarkDenmark

FinlandFinland

FranceFrance

GermanyGermany

GreeceGreece

IrelandIreland

ItalyItaly

LuxembourgLuxembourg

NetherlandsNetherlands

PortugalPortugal

Spain Spain

SwedenSweden

UKUK

EU 15EU 15

270270

440440

210210

220220

2.5002.500

3.0203.020

770770

100100

4.4904.490

2020

570570

690690

2.6802.680

490490

2.2302.230

Number of SMEs (1000)Number of SMEs (1000)

Italy hosts the highest number of SMEs in Europe (absolute value)

An efficient “Public Procurement strategy” must pay attention to the involvement of SMEs

SMEs in the European Union

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SMEs in the EU




Objectives

ProcessSimplificationCost saving

Service efficiency and

quality

The development of “3-level strategy” is based on full involvement of SMEs

Focus on quality Wide range of options within contracts

Systematic service levels assessment

Shortening tender process

On-line ordering (e-procurement)

Close to zero time to market

Exploit economies of scale through demand aggregation and standardization of purchases

Competitiveness

The Italian “Rationalization Programme on Public Spending for Goods and Services” aims at reaching 3 main objectives through focused strategies…

The Rationalization Programme – Objectives and strategies

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SMEs in the EU




FRAME CONTRACTSFRAME CONTRACTS MARKETPLACEMARKETPLACESUPPORT ON PA SPECIFIC NEEDS SUPPORT ON PA SPECIFIC NEEDS

A B C

The Rationalization Programme - instruments

The Rationalization Programme is based on three main instruments

E-PROCUREMENT PLATFORM

Electronic ShopsElectronic ShopsElectronic ShopsElectronic Shops e-Marketplacee-Marketplacee-Marketplacee-Marketplace

Purchases within frame contract

Direct Purchases “One to many” approach Features:

Large volumes Demand aggregation Standardized Low price volatility Slow obsolescence

On-line AuctionsOn-line AuctionsOn-line AuctionsOn-line Auctions

Development of Frame contracts or ASP towards other administrations

Automatic economic and technical tender evaluation

Features: Specialized High price volatility Rapid obsolescence

Purchases below the EU threshold

Direct Purchase or RFQ “Many to Many” approach Supplier defined e-Catalogue Features:

Low cost Small volumes

Above and Below EU threshold Below EU threshold

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SMEs in the EU




Initiatives

Focus

In order to involve SMEs in the Programme, Consip designed - up to now - several instruments (Technicalities & Initiatives)

“SOURCING TABLES”, working groups – between Consip and Trade Unions – on product categories covered by the Programme

SEMINARS ABOUT THE PROGRAMME with interested parties

“SPORTELLO IMPRESE PROJECT”, it means…

…Development of structures that support enterprises in full participating in the Programme

…Constant and permanent support across the whole country on Programme’s instruments

…Wide cooperation with the Trade Unions and other institutional stakeholders


FRAME CONTRACTS, through…

Splitting the frame contract into lots and using combinatorial auctions;

Allowing firms to group together (bidding consortia)

…

MARKETPLACE, through…

A new way to participate to the Public Procurement;

Reduction of selling costs (lower intermediation cost);

Higher visibility;

…

Technicalities

Wide participation of SME’s to the “public expenditure channel”

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SMEs in the EU




Consequently, the Project aims at reaching 4 main objectives…

1

2

3

…To support Small and Medium Enterprises in entering the marketplace

…To create a multiplier effect in dispatching information about the marketplace and about the Programme

…To facilitate the participation of SMEs to Public Procurement, improving the SMEs familiarity with ICT tools;

4 …To collect different needs and expectations of enterprises;

The “Sportello Imprese” Objectives

Cost saving

Service efficiency and quality

ProcessSimplification

Sportello imprese Project = “Info-Gate” on Programme activities

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SMEs in the EU




CONSIPLOCAL

REPRESENTATIVES- INFO GATES -

SMEs

• Training

• Catalogues Management

• Marketplace priority access

NATIONAL TRADE UNIONS

• Development Plan

www.acquistinretepa.it

• Training

• Updating and supporting

• Development Plan

• Looking after

• Marketing & Communication

The business model involves the institutional actors of the market, each of them with a defined role

Business Model

• E-mail, call center

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SMEs in the EU




Player Role

Consip

Coordinates the Project/Info-Gates

Trains people working at the Info-Gates

Contacts the Trade Unions and cooperates with them for the promotion

Supervises the set up and the activity of the Info-Gates

Informs the Trade Unions and the Info-Gates about updates of the Programme (e.g. performance of the marketplace)

Defines data and/or information to be requested to the Info-Gates

Promotes the Info-Gates initiative in the marketplace web site

Supports the Info-Gates training activities

Trade Unions

Cooperate in promoting and developing the Project/Info-Gates

Looking after the opening and the correct functioning of the Info-Gates

Update their web page with news about the project (if available)

Inform Consip about events organized in their territorial area

Share data and information about the involvement of enterprises

Role and responsibilities (1/2)

Relationship Model

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SMEs in the EU




Player Role

Info-Gates

Contact enterprises and promote the Rationalization Programme

Support enterprises in obtaining the qualification to enter the marketplace;

Organize training courses and seminars for enterprises;

Periodically inform Consip about this activity;

Provide data if requested by Consip.

SMEs

Receive assistance from the Info-Gates in terms of:

− information about the Rationalization Programme;

− specific support for entering the marketplace;

− Adoption of the marketplace (qualification and on line catalogue);

Relationship Model

Role and responsibilities (2/2)

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SMEs in the EU




Set-up process

The Info-Gate “Opening Date” follows 3 main steps, involving several actors and different activities…

Start Up Training Go-Live!

Consip National Trade

Unions

Sharing of objectives

Developing Plan

Consip Local

Representatives/ Info Gate

Training to Info-Gate personnel

Training to pilot enterprises

Continuous assistance

Kick Off event

Consip National Trade Unions Local Representatives/

Info Gate Enterprises and PP.AA.

AC

TO

RS

AC

TIV

ITIE

S

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SMEs in the EU




Results

Since December 2004, around 80 Info-Gates have been set up, homogeneously distributed within the country…. Other actions in the short term!

“Confcommercio” Info Gates

“Confartigianato” Info Gates

“CONFCOOPERATIVE” Info Gates

“CAN” Info Gates

“CCIAA” Info Gates

6

16 6

24

5

36

5

3

12 5

2

3

4

In course of development other contacts with new Trade Unions (UnionCamere) to increase the number of Info Gates

Increasing visibility of the Project on the Programme’s website (in terms of number of Info-Gate active and contact details)

DataBase setting up to collect and analyse qualitative and quantitative data about the involved actors

Up to now… Short Term

Consip HQ

III Q2004

IQ2005

II Q2005

IV Q2005

III Q2005

7 34 68 81 121 N° of Info Gates

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SMEs in the EU




Results

145 56

23

957

Contact

Information

Training

e-catalogue setting up

Qualification

Up to now, the Info gates contacted around 150 enterprises. Around 60 enterprises obtained the qualification to the e-marketplace.

10% of the total of enterprises that requested

qualification to the marketplace….

…have obtained it through the “Info-Gate”

The Info-Gates increased the participation of SMEs to Public Procurement!

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SMEs in the EU




Next Steps

The success of the Project - up to now observed - suggests to “extend” the initiatives’ content along 3 main directions…

1

2

3

…To Increase the support provided to the SMEs, with particular focus on other Programme instruments: (1) electronic auctions, (2) legal consultancy, etc.

…To Involve in the initiative also the Public Administrations: up to now they are only invited to the launch of a new Info Gate

…To Evolve the initiative from “Info-Gate approach” to “e-Procurement approach”, in terms of high focused competence center, characterized from a wide portfolio of services provided (360° consultancy services for the enterprises and PPAA)

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SMEs in the EU




THANK YOU!

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