Brown bag lunch on collaborative working online
Transcript of Brown bag lunch on collaborative working online
Organized by
Room 2309
Collaborative Working (online)Collaborative Working (online)
Brown Bag Brown Bag Luncheon SeriesLuncheon Series http://sim
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Advantages• Write without fear of losing or overwriting a
good idea• Compare different versions of a document• Collaborate with colleagues on copy,
proposals, memos, etc.• Subscribe to documents via RSS and be
notified of changes
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• No rich text• Writeboard requires Internet Explorer 6.x,
Safari, or Firefox. Writeboard doesn't work with Internet Explorer 5.x.
• You can’t upload word documents
Disadvantages
• Create basic documents from scratch or start from a template.
• Upload your existing files.• Familiar desktop feel makes editing a breeze.
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• Choose who can access your documents.• Share instantly.• Edit and present with others in real time.
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• Edit and access from anywhere.
• Safely store your work.
• Easily save and export copies.
• Organize your documents in one online location
Advantages
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• added benefits of search and chat; • Users can also access the Google documents
offline if they install Google Gears and synchronize them
• Version history: you can have up to 10 people editing at the same time and you can see their names at the bottom of the page.
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• Need other tools for final formatting and presentation:
• MS Word, • Adobe InDesign • ....
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Comments
• Place your cursor next to the area on which you would like to comment. Then, select Insert> Comment, and a highlighted line will appear.
You can have as many comments as you like. You can also discard comments, add to them, and change their color by right-clicking on them.
http://ictkm
.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-w
ith-google-docs-and-google-sites/
Version History• Go to Tools > Revision History and you will see
the different versions available: click on any one version to display it. You can revert to the one you’re viewing by clicking on Revert to this version
http://ictkm
.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-w
ith-google-docs-and-google-sites/
• Agree on working mode: – Mark changes with colour– Strikethrough vs. Deleting
• identify a moderator who is in charge of capturing the edits/comments and finalizing the document.
Practical Tipshtt
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• Information repository• shared editing space• version history• All you need is a Web browser • No special software or third party webmaster is needed to post content
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• quick and easy to create • allow multiple users to add, remove and edit content in real time ideal for collaborative writing or information collection purposes
• public vs private (password protected)• page revision histories• decrease email traffic
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Application of WikisApplication of Wikis
Example
http://www.kstoolkit.org/
Wikispaces
http://collaborative-working.wikispaces.com/
• Group 1: starter• Group 2: main course• Group 3: dessert
Create a Menu!
If you have time left start a discussion on chocolate on the wiki!
Try to use•links, •photos (external image, resize it, link it)•text (size, bold, colour, align...)
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Reporting Out
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Let‘s compare
ComparisonGoogle Docs Writeboard Wikispaces
File Types Support Text Text Text
Software/Web-Based Web-Based Web-Based Web-Based
Browser Any Explorer 6.x, Safari, or Firefox. Any
Public/Private Public/Private Private Public/Private
Text Chat No No NoRevisions Yes Yes YesMax Editors 50 Unlimited UnlimitedEmail Updates Yes Yes Yes
RSS Yes Yes Yes
Real Time Yes No YesSpell Check Yes Yes YesExport/File Formats DOC and XLS TXT /HTML TXT
Import Files Only Doc No TXT, RTFPrice Free Free depends
How to get started
1. Connect with champions in your organization or team and
to start creating a small but vibrant user group to generate and foster web practices.
2. Define the purpose and clarify roles and expectations
• contribution, leadership and facilitation,• Short introduction/training session
3. Determine accessibility
• Public (editable by all) • private (editable only by a selected group) • closed (viewable and editable only by a
selected group)• Bandwith?
4. Get the tagging right
• Attribute keywords/cateories• primary mechanism by which users will be
able to browse information in the future• agree on a single tag or set of tags • sidebar
5. Contribute regularly and from your personal perspective
• Take 5 minutes every day and think about information or insights that are worth sharing.
• Add personal comments to bookmark
6. Listen' to and participate in related sites
• Wikis: join and contribute to open wiki spaces of interest (e.g. KS toolkit)
Conclusion & Recommendations• share work in progress • encourage regular feedback• improve the use and re-use of information,• create and facilitate online communities• enhance engagement, involvement and
ultimately the impact of our work• empowerment of staff, increased transparency
and internal capacities
organizational development + change
Resources• Simone Staiger-Rivas, Peter Shelton, Petr Kosina and
Nancy White: “Working in virtual environments: Three practical collaborative web tools“, ILAC Brief 23
• http://www.cgiar-ilac.org/files/ILAC_Brief23_Virtual_Environments.pdf
• Tapscott, D. and Williams, A.D. 2008. Wikinomics: How Mass Collaboration Changes Everything. New York: Penguin.
• Wikis: http://www.kstoolkit.org/Wikis• Social bookmarking:
http://www.kstoolkit.org/Tagging+-+Social+Bookmarking
• http://www.techlearning.com/article/14296
Google docs “In Plain English”: http://www.youtube.com/watch?v=eRqUE6IHTEA Wikis “In Plain English”: http://www.youtube.com/watch?v=-dnL00TdmLY
Basecamp: http://basecamphq.com/
Anna Maron: A stealth transformation: introducing wikis to the UN http://journal.km4dev.org/index.php/km4dj/article/viewFile/99/159 Example: UNDP Water Wikihttp://waterwiki.net/index.php/Welcome http://crabgrass.riseup.net/
Resources