Broward Clerk of the Courts · PDF fileClerk of Court Service Goals •The Broward Clerk of...
Transcript of Broward Clerk of the Courts · PDF fileClerk of Court Service Goals •The Broward Clerk of...
Broward Clerk of the Courts
Technology Initiatives
Clerk of Court Service Goals
• The Broward Clerk of Court is committed to provide statutorily permitted electronic access to information and services for the public and legal communities in a convenient, user friendly, and secure manner through the upgrading of our technology services.
Clerk of Court Service Goals
continued….
• Assist the community in a more expedient manner that reduces or eliminates travel to one of the courthouse office locations for services.
Clerk of Court Service Goals
continued….
• Develop and implement new technologies compatable with web-based applications
Eliminates dependence on Broward Mainframe
Ensures systems compatability
Enables Internet Access to Court Records
As permitted by Florida Statutes
Allows for future growth
Systems functionality
Integrated Databases
Clerk of Court Service Goals
continued….
In order to realize these goals, the Clerk is implementing the following technologies:
• Unified Case Maintenance System (Odyssey)• All Divisions
• Document Management System Imaging Court Documents (OnBase) Redaction/Auto-Indexing (Intellidact) eFiling (NICUSA) eRecording (Electronic interface w/County Records) eCitations (Agency electronic transmission of traffic
citations)
Where we were… in 2006
County
Mainframe
Mainframe
Mainframe
Docketrac(Felony/
T&M)
Civil System(Civil/
Family/Marriage/
Ct. Reg)
Quest
(Juvenile)
Probate(Probate/
Mental
Health)
PPT(Parking/
Permit Tracking)
Vesac(Event
Scheduling)
County Mainframe
County Mainframe
County Mainframe
Clerk AS400
ClerkAS400
BSO
SAO ComSquared
CTS(All
Divisions)Clerk AS400
DMV
ExternalAgencies
Paperless Court!
Our Goal
Major New Systems
• Odyssey Case Maintenance System√ Probate/Guardianship/Mental Health Division – August,
2008
• Civil/Family/Domestic Violence Divisions – August, 2009
• County Civil – November, 2009
• Criminal Felony - October, 2010
• Traffic & Misdemeanor Division – January, 2011
• Juvenile/Parking Divisions – post-Criminal
Major New Systems
• Document Management SystemIn Production
√ Human Resource Performance Evaluations 2007√ Archive Felony Backfile Conversion 2007* 70,000 Closed Files from 1993 - 1997
√ Microfilm Conversion 2008 1986 – 1989 Felony in Production 1990 – 1992 Felony in Progress 1922 – 1997 Marriage in Progress
√ Marriage Records Converted images ‘98 – ’08 from ComSquared System Day Forward images began October, 2008 Paperless!
* Archive backfile conversion ceased May 2009 due to current budgetary issues
Major New Systems
• Document Management SystemFuture Implementations
• Traffic Infractions – June, 2009
• Probate – 1st Quarter, 2010
• Civil/Family – 2nd Quarter, 2010
• Future divisions following Odyssey CMS implementations
Major New Systems
Electronic Document Filing / √ Probate/Guardianship Division Supreme Court Approval - April, 2007 Existing Case pleadings - April, 2008 Ceased follow-up filings - May, 2009 Case Initiation Filings - July 2009
• Civil Division* Develop and submit E-Filing Plan – 4th Quarter, 2009 Anticipated Supreme Court Approval - 2nd Quarter, 2010 Anticipated Civil Implementation - 3rd Quarter, 2010
• Expansion to other divisions**Dependent on Chief Judge co-endorsement and Florida Supreme Court
approval of an eFiling Plan for each division type
Major New Systems
In Production
√ Clerk developed application Replacement System
Data entry and forms generation Independence from Mainframe
√ Imaged Marriage Records Replacement System
Enhancement added Marriage Supporting Documents
√ New Services On-Line
• Marriage License pre-applications• On-line Marriage searches
Future enhancements • Certified Copies• Commemorative Certificates
HOWARD C. FORMANCLERK OF COURTS
MARRIAGE LICENSE SYSTEM
October 2008
Major New SystemsHOWARD C. FORMAN
CLERK OF COURTS
Clerk developed application
Traffic Infraction Data Entry• Replacement System Replaces an outdated system
requiring 1998 MS OS Independence from
Mainframe
Imaged Traffic Citations• Replacement System Stores imaged citations in one
integrated DMS repository
Future enhancements • Integration with Odyssey CMS• Allows expansion for Traffic
Criminal Citations• Electronic Transmission
Citations from Law Enforcement Agencies
Major New Systems
Major New Systems
√ Clerk’s Public Access
Account Registration
Driver License Reinstatements
Electronic Document Filing
Fine Payments
Form Downloads
Marriage Information
Report Downloads
Premium Access Case Search
Public Access Case Search
Self Service Forms
CSI Contract
Supreme Ct. Odyssey Signed Odyssey Odyssey Odyssey
Approval of Live in (April, 2009) Live in Live in Live in
eFiling in Probate Probate Circuit Civil County Civil Felony
CGI Contract (April, 2007) Microfilm (Aug., 2008) Jury Live (Aug., 2009) (Nov., 2009) (Oct., 2010)
Signed (May, 2006) Conversion (July, 2009)
(April, 2008)
TEMS Live Imaging in eFiling
eFiling Contract (June, 2009) Probate in Civil
signed Tyler Contract Imaging of First eFiling Marriage goes eFiling for (Jan., 2010) (2nd Qtr., Odyssey
(Aug., 2006) Signed Archive in Probate Live new cases 2010) Live in
(Oct., 2006) Felony files (April, 2008) (Oct., 2008) in Probate Imaging in T&M
(Oct., 2007) (July, 2009) Civil (Jan., 2011)
(2nd Qtr., 2010)
2006 2007 2010 20112008 2009
Project Milestones
Where we’ll be… 2010, 2011 & beyond