BROOKHAVEN SCIENCE ASSOCIATES 1 2014 SC PM Workshop July 15-17, 2014 Brookhaven National Laboratory...

BROOKHAVEN SCIENCE ASSOCIATES

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2014 SC PM WorkshopJuly 15-17, 2014

Brookhaven National Laboratory

Cathleen Lavelle

Diane Hatton, Joe Eng


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One of five multi-program science labs managed by DOE-SC

Established in 1947; operated by BSA since 1998

Approximately 3,000 scientists, engineers, and support staff; 4200 facility users; 1,000 scientists visit each year

BNL operates world-class user facilities for research

Key missions in: Basic Energy Sciences Nuclear Physics Bio-medical Sciences High Energy Physics Energy Supply / Climate Change

Seven Nobel Prizes

BNL Overview

BNL at a Glance: FY 2013DOE SC - Physical Assets

• 5322 acres• 310 buildings

Human Capital• 2882 FTEs (3012 heads)• Direct/indirect: 0.59/0.41• 480 undergrad/grad students • 4134 facility users• 1377 visiting scientists

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FY 2013 Total Lab Operating Costs: $629.9 million ($652.8)*FY 2013 Total DOE/NNSA Costs: $22.6 millionFY 2013 WFO (Non-DOE/Non-DHS) Costs: $52.5 millionFY 2013 WFO as % Total Lab Operating Costs: 8.3%FY 2013 DHS Costs: $0.8 million *including OLABS ($8.5M) and A/R Other ($14.4M)

FY 2013 Funding by Source ($M)

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Historical Project Budget and 5 Year Project Outlook

Historical Annual Construction Budget (10 year average not including GPP/IGPP)•Line Item—$109M•MIE—$21M•Operating Expense*—$467M

Projected Annual Construction Budget (not including GPP/IGPP)•Line Item—$12M•MIE—$46M•Operating Expense*—$561M

*Operating includes all operating. Historically, operating funds associated with construction projects are not reported separately.


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BNL Organization


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Project Management Center Organization

Recent Change at BNL:

Provide centralized tools and standards to BNL project managers:Large Capital Asset Projects andSmall projects (tailored approach)

•Keep core staff small•Centralized Resource Pool•Process Improvement•Transfer knowledge•Support/Train Dept. resources


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BNL’s Major Projects

Completed Projects CFN, ISB, RSLII

Ongoing Projects NSLS-II NEXT (NSLS-II Experimental Beamlines) ABBIX (Advanced Biological Beamlines)

US Atlas Upgrade Partner/Other Beamlines

Future Projects sPHENIX Electron Ion Collider

TPC greater than $20M


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• Large Projects managed within Directorate

• Central Project Management Center (PMC) provides support, tools , systems, process, training, resources

• Institutional Risk Management Committee (IRMC)

– Comprised of Lab Director and senior management

– conducts periodic project reviews status/issues (quarterly)

– Scope, schedule, cost, ESH, procurement, staffing, risks, PM concerns

• Institutional Key Performance Parameters (IKPIs) – monitored quarterly reporting of major project performance

• Director’s Reviews in advance of DOE reviews (Internal/External) and EVMS Annual Laboratory Self Assessment

• Standardization of PM Systems and Reporting

Managing Major/MIE ProjectsLab Oversight


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BNL Project ProjectionProjects Program Sponsor TPC ($M) &

BNL's WBS FY Start FY Finish CD-Status

NSLS-II BES $912 2007 2015 CD-3NEXT BES $90 2013 2017 CD-3ABBIX BES $45 2013 2016 CD-3 EquivOperations (NxtGen) & Partner Beamlines BES $43 2014 2017 TBDNSLS Hazadous Removal BES $5-10 2015 2016 TBD APUL HEP $12 2011 2014 CD-4ATLAS PH-I HEP ($33) $12 2014 2018 CD-1ATLAS PH-II HEP ($200) $35-45 2016 2022 TBDLARP-LHC Accelerator Luminosity Upgrade HEP ($200) $35-45 2015 2024 TBDLSST HEP ($150) $40 2013 2019 CD-3LAR1-ND (Short Base Line Exp) HEP ($13) $3 2014 2018 TBDDark Side Dark Matter HEP ($10) $2 2014 2018 TBDAccelerator Test Facility (ATF) Relocation HEP $5 2014 2017 CD-2 EquivLBNE HEP ($1,500) $50 2013 2028 CD-1 HFT NP $16 2011 2015 CD-3sPHENIX NP $50 2015 2020 TBDBLIP Raster NP $5 2014 2016 CD-3 EquivLEReC NP $10 2014 2018 CD-2 EquivElectron Ion Collider (EIC) NP TBD 2018 2026 TBDEIC Detector NP TBD 2018 2026 TBD RSL II SLI $51 2010 2014 CD-4CFR-I SLI $25-31 2016 2018 TBDCFR-II SLI $30-36 2018 2020 TBDCFR-III SLI $40-45 2020 2022 TBDCentral Computer Bldg SLI $27-33 2022 2024 TBD UESC 3rd Party $15 2014 2017 CD-3 EquivAlternative Finance Office Bldg 3rd Party $38 2017 2021 TBDPortal to Discovery 3rd Party $50 2017 2021 TBDAEGIS 3rd Party $70 2016 2019 TBD


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• Internal/External Director’s Reviews• Advisory Committees for Project guidance• IRMC –Institutional Risk Management Committee

(Project Management Reviews)• Home grown systems that provide tools/data for

PM/CAMs ( cost estimating, Risk ID, configuration management and cost/schedule reporting).

• Central Project Management support provides tools, templates, systems, process, training, resources

What works well at BNL


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• Applying tailored Project Management for small R&D projects – Risk based graded approach

• Communicate Lessons Learned across projects – Directorates/projects act in isolation

• Develop Project Management “track” and formal training for Project Managers

• Streamline systems – Peoplesoft/Project SW tools interfaces need to be established. IT support required.

Improvements BNL is working on


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Backup Slides

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BNL Manages Projects with Proven Systems and Software

Deltek Cobra™

Cost and Earned Value Management Solution

Deltek Cobra™

Cost and Earned Value Management Solution

SchedulingSoftware Financial

Management System

StandardRates & Burdens

• Burdens• Rates• Escalation

• Milestones• Critical Path• Deliverables• Resource Loading

• Authorized Funding• Commitments• Actual Costs

• Performance Baseline• Analysis• Reporting

• Fiscal Year Budgets

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Web basedCost Estimating

(CED)

IntegratedProject Database

(IPD/IPDv2)

Web basedCost Estimating

(CED)

IntegratedProject Database

(IPD/IPDv2)

Primavera 6.2Schedule

Primavera 6.2Schedule

Cost/Schedule Baseline Development/Measurement

WBS &WBS DictionaryResources:-Labor hours-M&S $-Travel $Schedule:-Activities-Durations Risk ID & AssessmentBOE

Resources•Develop Logic/dates•Timephase resources•Milestones

ResourcesSchedule

•EV assessment•Rate Tables•Burdened Esc $

CobraCost Baseline

Reporting

Activities, Durations

Iterative Process to develop Proposed Baseline

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