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Broadmayne Community Emergency Plan
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Contents Section Content Page
1. Introduction 3
1.1 Background 3
1.2 Definition of an emergency 3
1.3 Aims and scope 3
2. Activation and implementation framework 4
2.1 Background 4
2.2 Communications 4
2.3 Recording actions and obtaining feedback 4
2.4 Activation 4
2.5 Implementation 5
2.6 After an event 6
2.7 Plan review and maintenance 6
2.8 Activation process flowchart 7
3. Key Personnel 8
3.1 Community Emergency Response Co-ordinator 8
3.2 Community Emergency Response Team 8
3.3 Initial Contact Volunteers 9
3.4 Health and Wellbeing 10
3.5 Logistics 11
4. Local Resources 12
4.1 Places of Safety & Rest 12
4.2 Broadmayne AED (Automated External Defibrillator) 12
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Section Content Page
5. Key Support Organisations and Individuals 14
5.1 Local (in the village) 14
5.2 Local Dorset Support 15
5.3 General Support Organisations 15
6. Risk Assessment 17
6.1 Risk Register 17
6.2 Higher Risk locations 19
7. Reference Documents 20
7.1 Action Check List 20
7.2 Logging Sheet 21
7.3 Maps of Broadmayne & surrounding area 22
8. Housekeeping 32
8.1 General Data Protection Regulation & Policy 32
8.2 Communication & Distribution 32
8.3 Document Change History 33
9. Specific Response Plans 34
9.1 Winter Plan 34
9.2 Pandemic Flu Plan 37
9.3 Flood Plan 38
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1. Introduction 1.1 Background Emergencies happen! A Community Emergency Plan (CEP) defines how a community will prepare for, respond to and recover from an emergency with the assistance of local authorities, emergency and other services. Although supported and encouraged, there is no requirement to produce a CEP. The Broadmayne Community Emergency Plan (BCEP) has been developed by the Parish Council with volunteers and covers the geographical area of Broadmayne. This plan aims to follow best practice guidance sourced from the Dorset Local Resilience Forum:- https://www.dorsetprepared.org.uk/emergencies 1.2 Definition of an emergency An emergency is any event or circumstance, with or without warning, that causes or threatens death or injury, disruption to the community or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency services, local authorities and other organisations as part of their normal day-to day activities. 1.3 Aims and scope The overall aims of the plan are to:
• Provide guidance to the community on what to expect and do in an emergency
• Serve as a procedures manual for those involved in the emergency response
• Alert authorities to actions likely to be implemented by the community. In fulfilling these aims the plan will:
• Define the process for activation and implementation
• Establish a Community Emergency Response Team (CERT)
• Identify resources in the community available to assist in an emergency
• Identify vulnerable people and groups
• Identify significant risks with appropriate prevention and response measures
• Integrate the community plan the emergency services and statutory organisations
• Promote resilience and self-confidence within the local community
• Communicate effectively the reach and limitations of the plan.
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2. Activation and Implementation Framework 2.1 Background There will be a need to draw upon various local skills and resources before, during and after any emergency and the success of this emergency plan rests largely on the goodwill of volunteers. Once the plan has been activated the Community Emergency Response Co-ordinator (CERC) will lead the Community Emergency Response Team (CERT), who will contact volunteers, allocate tasks and identify specific additional resources required. Local skills and resources such as first aid, care, 4x4 vehicles and places of refuge may be called upon. External skills and resources may also be identified as necessary. Information regarding vulnerable individuals is restricted and is only held by the CERC and one other member of the management team. 2.2 Communications Effective communication is essential to ensure effective co-ordination between the respondents. Channels of communication will include; word of mouth, telephone, email, the Broadmayne website, social media and local centres e.g. the village shop. The line of communication in the event of an emergency is as follows:
• Community Emergency Response Co-ordinator (CERC)
• Community Emergency Response Team (CERT)
• Volunteers and the Community
2.3 Recording actions and obtaining feedback In order to ensure transparency, consistency and efficiency, volunteers will be assigned to use checklists and logging sheets for key decisions and actions. This will also help with evaluation and development of the plan. 2.4 Activation If the plan is activated then villagers must protect themselves and any neighbours/ people in their immediate vicinity and follow the instructions of the CERC or a member of the CERT. It is not possible to legislate for all types of emergencies, although some examples are risk assessed within this plan (see sections 6 and 9). The triggers that may activate the plan are diverse and may come formally from the authorities or more informally, for example from media sources. Care must be taken in considering the authenticity of any information that could trigger the plan. The decision to activate the plan will ultimately require both judgment and common sense.
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The activation process, (flowchart 2.8), is as follows:
• Notification by the Emergency Service / Local Authority/ Environment Agency/ General
Public/ Other (e.g. Met Office)
• CERC activates Plan
• CERT contacted and volunteers alerted
• District Council updated
• Checklist and logging sheets utilised
• If necessary, convene a meeting of the CERT at a safe location with safe access.
2.5 Implementation The CERC (or acting deputy) will have overall responsibility for co-ordination subject to the level of involvement of the emergency services. The allocation of activities will be determined by specific threats identified and our capability to counter them, requiring both flexibility and judgment. The following key roles will be applied as determined by the CERC.
Role Activities
Planning • Identification of key threats and vulnerable groups on the ground
• Identify and prioritise response actions using available resources
Comms • Activate BCEP by contacting CERT & emergency services
• Liaise with and support emergency services
• Establish main contact point for authorities
• Contact volunteers, vulnerable people and the community at large
• Communicate needs of vulnerable people to statutory authorities,
including emergency services
• Update website and social media
Health and wellbeing
• Provide essential medical and care support
• Help distressed members of the community at the place of safety
• Arrange and provide basic sustenance
Logistics • Identify and staff a community place of safety
• Arrange and support sleeping arrangements
• Mobilise transport support (4x4 team)
Governance • Follow checklist and maintain logging sheets
• Maintain records of people attending place of safety
• Review and develop plan
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2.6 After an Event As appropriate the CERC will:
• Arrange an immediate debrief
• Arrange any necessary support and counselling with statutory and voluntary agencies
• Report to Parish Council, other statutory authorities and the community
• Survey residents to gain feedback and check recovery
• Carry out a lessons learned exercise recording what went well and identifying the weak
areas which could be improved upon
• Review and amend the plan in the light of the experience
• Thank volunteers and celebrate resilience.
2.7 Plan Review and Maintenance In order to keep this plan up to date, contact lists will be revised as personnel changes occur. In addition, the plan will be fully reviewed every three years by the Community Emergency Management Team to ensure that it adequately reflects the needs of the community, changes to be approved by BPC. Changes to the plan will be notified to the plan holders (8.2) and a new version distributed.
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2.8 Activation Process Flowchart
Notification by the Emergency Services /
Local Authority / Environment Agency
Alerted by members of the Public
Receipt of severe weather / flood
warnings
Plan activated. CERC/or deputy
to tto
Contact the Community Response Team Who need to be prepared to respond urgently
Contact other members of the public that need to be alerted: households affected, The Parish Council via the Parish Clerk & relevant volunteers
Contact the District Council with an update on the situation
Record details on the Log Sheet including key decisions, actions and communications
If necessary convene a meeting of the Community Response Group at a safe location with safe access
Under no circumstances put yourself or others at risk to fulfil these tasks
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3. Key Personnel 3.1 Community Emergency Response Coordinator (CERC) In the case of an emergency initial contact should be made with the CERC who is designated to manage the implementation of the plan. If unavailable then contact their deputy or other member of the CERT who will then contact and mobilise all available members.
Name Location Contact Notes
Alyson Carroll 2 Littlemead 01305 854869
07880 737725
Former senior carer
3.2 Community Emergency Response Team (CERT) CERT members will play a more formal role in co-ordinating implementation of the plan and are likely to be assisted by Initial Contact Volunteers (ICVs), and Specialist Teams.
Name Location Contact Notes
Richard Boursnell
47 Main Street
01305 854360
07917 800051
First Aid
Tim Old 17 Littlemead
01305 854221
07976 247798
Deputy CERC
Clare Stoot 11 Knighton Lane
01305 852374
07816 909098
4x4
Doctor husband
Steve Diamond
Watergates Lane
01305 852285
07774 811369
BPC Chair
Sam Toogood Chalky Road 01305 852791
07745 560392
BPC Deputy Chair
Peter Lamb 4D Chalky Road
01305 851988
07703 773361
BPC Cllr.
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Name Location Contact Notes
Dr. Janet Davis Conygar Lodge
01305 854483
BPC Parish Clerk
3.3 Initial Contact Volunteers (ICVs) These are villagers and possibly others who because of the nature of the emergency or their specific skills have been called upon to assist the CERT.
Name Location Contact Notes
Keith Blandamer
David Flello &
Ros Flello
Katie Gell
Barrie Hain
Nicki Hernon
Tom Hutchings & Jayne Hutchings
Peter Lightfoot
Erica Pretty
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Name Location Contact Notes
Chris Roberts
Alex Edwards
John Curtis
3.4 Health & Wellbeing
Name Location Contact Notes
Kirsty Lardner
Carolyn Lewis
Richard Boursnell
Shelle Old
Lucy Edwards
Matt Jeanes
Nigel Valentine
John Wickham
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3.5 Logistics
Name Location Contact Notes
Simon Crooke
Stephen Chevral & daughter
James Napper
John Wickham
Matt Jeanes
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4. Local Resources 4.1 Places of Safety & Rest
Building Location Contact for access
Village Hall
St Martins Community Hall
Methodist Church Hall
The Black Dog
Broadmayne First School
4.2 Broadmayne AED (Automated External Defibrillator) The AED is located on the village shop wall to the left of the door. An AED is a device that is used to re-start a heart in the event of Sudden Cardiac Arrest. This device should be grabbed if someone collapses or becomes seriously unwell. Anyone calling 999 in the event of a collapse will be instructed to get the AED by the call handler as it is registered on the database. The cabinet is opened by hitting the red button, the device will drop down enabling easy access, it should then be taken to the casualty, turned on and the voice and screen prompts followed. No training is required to use this device. However, sessions are available to anyone in the village who would like more information on this equipment along with Basic Life Support/CPR (cardio pulmonary resuscitation) training. These sessions take part monthly and are run by Kirsty Lardner; a Resuscitation Officer at Dorset County Hospital, an Advanced Adult and Paediatric Life Support provider and instructor. These sessions are approximately 2 hours long, there is no charge for this training however donations to the
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AED fund are gratefully received. Please call 07887 575266 if you would like to book a place or make a donation.
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5. Key support organisations and individuals 5.1 Local (in the village)
Community Organisations
Organisation Contact name Contact details Notes
WI
Patient Support Group
Broadmayne Parish Council
Sources of Spiritual and Moral Support
Organisation Contact name Contact details Notes
St Martin’s Church Rev. Dominic Doble
Methodist Church Margaret Eaglestone
Moral support Nita Tripp
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5.2 Local Dorset Support
Organisation Contact Contact Details
County Councillor Nick Ireland
District Councillor Nigel Bundy
District Councillor Alan Thacker
Civil Contingencies Officer
Donna George
5.3 General Support Organisations
Resource Contact Type Contact Details
Emergency Services 24 hour 999 / 112
Dorset Police non-emergency
24 hour 101 www.dorset .police.uk
Medical non-emergency
24 hour 111
Dorset Fire & Rescue Service non-emergency
24 hour 01722 691000
West Dorset District Council
01305 251010 www.dorsetforyou.com
Dorset County Council 01305 251100 www.dorsetforyou.com
Dorset Highways Emergencies
Office Out of hours
01305 221020 08450 678999
Wessex Water Sewerage flooding
24 hour 03458 505959
Property flooding https:apps.geowessex.com/swim/
Road flooding https://www.dorset/roads-and-driving/report-a-road-problem
Environment Agency Incident Comms
24 hour 0800 807060
Environment Agency Flood line
24 hour 03459 881188 ww.gov.uk/flood
Environment Agency General enquiries
03708 506506
Met Office 24 hour 03709 000100 [email protected]
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Resource Contact Type Contact Details
http://metoffice.gov.uk
Scottish & Southern Energy Power Distribution
24 hour 0800 072 7282 Loss of Power 105
Western Power Distribution
24 hour 0800 6783105 Loss of Power 105
British Gas 24 hour 0800 111999
Southern Gas Networks NECC Emergency Contact
24 hour 0800 111999 [email protected]
NHS Choices 111 http/www.nhs.uk/pages/home.aspx
RSPCA 0300 1234999
British Red Cross 08444 122738
Social Services 01305 221016
Dorset County Hospital 01305 251150
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6. Risk Assessment 6.1 Risk Register In order to prioritise action and identify appropriate mitigation methods, emergencies can be risk assessed. This process considers the probability (likelihood) of an event occurring and the consequences or severity of that event. A useful classification of emergencies in terms of risk is; low, medium high and very high. Some local examples are illustrated below: Low Medium High Very High
Risk Level Community Impact Actions to mitigate
Weather related
Low temperatures and heavy snow
Isolation of vulnerable people Injuries due to slippage
See section 9.1
Severe storms Power outages Property damage Travel disruption
Heatwave Heatstroke, sunburn, dehydration Animal welfare, pets in cars etc.
Identify vulnerable people Shade and water for animals
Health related
Flu pandemic Elderly and vulnerable at risk
See section 9.2
Infectious disease Elderly and vulnerable at risk
Promote good hygiene practices
Animal disease Damage to farming Restrictions on access
Environment related
Flooding Travel disruption Damage to property
See Section 9.3
Heathland & forest fire Damage to the environment Health risk (asthma etc.)
Identify vulnerable people & property Check forecast wind direction / strength
Pollution event or release of hazardous materials
Damage to the environment Health risk (asthma etc. )
Identify vulnerable people
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Risk Level Community Impact Actions to mitigate
Infrastructure related
Fuel disruption Transport curtailed Shortages of supplies & medication
Identify emergency supplies Buy in of local farms with storage tanks
Loss of key services (utilities, communications etc.)
Elderly and vulnerable at risk
Identify vulnerable people
Crime related
Cyber attacks Loss of data Disruption to business Vulnerable people
Raise awareness Do’s and don’t’s leaflet
Terrorist attack Death or injury Damage to property
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6.2 Higher Risk locations The following have been given a higher risk rating NOT because of a higher probability of an emergency occurring there BUT because depending upon the timing of the emergency they may contain a large number of potentially vulnerable people.
Building Location Risk Contact details of premises / key holder
Broadmayne First School
Knighton Lane
DT2 8PH
Many children & teachers during school hours
Very busy at start and end of the school day
01305 852471
Village Hall Cowleaze Rd
DT2 8EW
Many people may be present
07748 474715
Magna Housing
Beech Close & Woodlands
DT2 8EL
Elderly & vulnerable residents
Magna head office
01305 216000
JD Pipes
Supplier of water management systems
Chalky Road
DT2 8EJ
Potentially inflammable stock items
Diesel fuel stored on site
01305 853887
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7. Reference Documents
7.1 Action Check List
Date
Time
Location
In attendance
Emergency Services contacted
Location of Emergency
Type of Emergency
Mains supplies affected
Vulnerable people affected
Resources needed
Place of safety
4x4 vehicle support
Water & food supplies
Electrician assistance
Grit / sand bags
Media / Comm.s updates
Other issues
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7.2 Logging Sheet
Date Time Information Decision/action Initials
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7.3 Map of Broadmayne and Immediate Surrounding Area
© Crown copyright and database rights 2018; Ordnance Survey licence number 100050662
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Knighton Lane Mid
Knighton Lane, Old Brickfields and Spring Gardens
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8.0 Housekeeping 8.1 General Data Protection Regulation & Policy The personal data of individual volunteers will be maintained securely in compliance with General Data Protection Regulation (GDPR). The Parish Council’s Data Protection Policy is published on the community website: www.broadmayne.org. Please contact The Data Controller if you have any questions in respect of the GDPR or the personal data we hold about you or to exercise all relevant rights, queries or complaints: Tel: 01305 854483 Email: [email protected] 8.2 Communication & Distribution A version of the Emergency Plan will be available on the community website, edited to ensure that GDPR privacy requirements are met. Printed copies of the full Plan will be held by a restricted number of individuals, listed below.
No. Role of Copy Holder Holders Issue date
1 Community Emergency Response Co-ordinator (CERC)
Alyson Carroll
2-8 Community Emergency Response Team (CERT)
Tim Old Richard Boursnell Clare Stoot Steve Diamond Sam Toogood Peter Lamb Dr. Janet Davis
9-12 Broadmayne Parish Council (excl. CERT members)
David Eaglestone Prof. Chris Griffiths Philip Marriott Richard Macer-Wright
13 Dorset CC Civil Contingencies Officer Donna George
14, 15 Organisations Broadmayne First School WI
15-30 Volunteers & spare copies
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8.2 Document Change History
Version Date Details of Changes
V1.0 15 April 2013 N/A
V2.0 September 2018 Additions to reflect latest DCC template and guidance Refresh of personnel involved and other detail
Next Full Review Due: September 2021
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9. Specific Response Plans 9.1 Winter Plan Risk - Low Temperatures and Heavy Snow
Snow and ice make driving conditions hazardous but low temperatures can also affect
people in our community.
What do you need to do?
Thinking ahead and taking simple steps can help our families and communities cope during severe weather.
Ensure your home is prepared in advance for extreme cold weather.
Only travel if absolutely necessary. If you do, make sure you and your car are fully prepared for the trip.
The following websites provide relevant information:
mapping.dorsetforyou.com/traveldorset
www.metoffice.gov.uk/public/weather/forecast
www.highways.gov.uk
Potential impacts
• A risk to lives of people • Travel disruption • Vulnerable people exposed to health problems • Power and water failure • Closure of schools and businesses
Consequences
• Deaths increased due to health issues (hypothermia) • Hospitals and GP practices busier due to increase in injuries (fractures, respiratory illness) • Road traffic accidents increase due to ice and snow • Flights grounded, airports closed • Rail travel disrupted due to ice and snow on lines • Travel and transport networks disrupted due to untreated roads • High demand for 4x4 assets and grit / salt supplies • Power disruption due to icing and overheating on cables • Localised flooding from rapid thaw
There are
4 salt/grit bins located in Broadmayne. A map of their locations is shown below.
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The salt/grit contained in these bins is for the use of villagers for spreading on public roads
and paths affected by snow and ice during wintery conditions. However, because of the
limited availability of salt/grit in these bins, it must be stressed it is for use on public roads
and paths and not for private driveways.
In a letter sent to County Councils by the Ministry of Justice it stated that “The prospect of a
person who volunteers to clear snow from a pavement being successfully sued for damages
by a person who subsequently slips on the cleared area and is injured are very small”.
However, a snow clearer does have a duty to clear with reasonable care so as not to create
a new and worse risk.
Dos
• Move snow to a porous surface such as grass verge or garden
• Spread salt/grit evenly and at the appropriate spread rates which DCC recommends as
approximately 20 grams of salt/grit per square metre
• Clear any excess salt/grit once the snow/ice has melted
Don’ts
• Use water to melt snow and ice, if there is a risk it will refreeze
• Move snow to a location where it will create another risk, such as another part of the
pavement, road or where people are likely to walk
• Use excessive salt/grit or other material so as to create a new or worse risk
Dorset County Council is responsible for keeping main routes clear of snow and ice through
use of snowploughs, salt and grit and in the case of Broadmayne this means the A352
through the centre of the village. However, other routes such as Chalky road are not
considered priority routes.
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Salt/ Grit Bin and Sand Locations
© Crown copyright and database rights 2018; Ordnance Survey licence number 100050662
Salt / Grit Bins A. At the Black Dog B. At the junction of Rectory Road with Broadmead C. At the junction of Watergates Lane with Knighton Lane D. At the junction of Cowleaze Roiad with High Trees Sand Bags E. At the Village Hall in the Car Park
A
B
C
D
E
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9.2 Pandemic Flu Plan
Pandemic flu carries a high risk rating – partly because we know that epidemics occur every few years and if new strains emerge they can have very serious consequences especially in the very young or old. In a severe outbreak, up to 750,000 people could die of flu in the UK. Every individual can protect themselves to an extent by receiving the latest flu vaccine. If caring for someone with flu, good standards of personal and hand hygiene can help to stop the spread of infection. TRIGGER – PANDEMIC DECLARED BY WORLD HEALTH ORGANISATION 1. Convene Emergency Team – include health care professionals if possible. Make this Team larger than others, since during a full pandemic up to half the Team could catch the flu. 2. Contact details for
- Volunteers who can collect and drop-off prescriptions, collect food, etc. - Local Link Volunteers (provide transport for people without transport) - Organisations for identifying vulnerable people - Local GP surgeries - Local pharmacy - Nearest 24 hour pharmacy
3. Preparatory Work
- In Autumn, distribute information about ‘flu jabs’ on local website and newsletter - Share plans with the community
4. During Pandemic
- Emphasise the need for good personal and hand hygiene -Put up NHS posters, and share with churches, village shop, etc. - Consider cancelling public gatherings and meetings, as advised by the NHS - Activate volunteers to help people living alone with: Dropping off food
Dropping off prescriptions / anti-viral flu drugs Looking after pets Keeping in touch with infected people through email /phone.
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9.3 Flood Plan
Flooding can happen without warning. It occurs from a variety of different weather events.
Heavy rainfall and melting snow and ice can cause flooding. Broadmayne is principally at
risk of surface water flooding.
Steps to prepare for a flood
• Sign up for flood warnings • Listen to radio for updates • Have sufficient insurance for property.
Online resources
www.gov.uk/government/collections/flooding-health-guidance-and-advice
www.gov.uk/sign-up-for-flood-warnings
www.environment-agency.gov.uk
www.floodforum.org.uk
Potential Consequences and Impacts
• Risk to the lives of people and animals • Damage to properties, businesses, roads, agricultural land • Pollution • Long term effects to tourism, business and agriculture • Disruption to electricity and water supplies • Residents being evacuated from their homes • Health problems • Access and egress routes are compromised.
Priorities
The main priority for Broadmayne is the safe evacuation of residents. The second priority is for the protection of homes and property.