Brno 24 March2015 - Agilia Conference · The mission of the Project Management Office (PMO) is to...

The Agile PMO

Value-driven

Agile Project Management

Office Brno, 24th March2015

Michael Nir

President Sapir Consulting USThe Agile PMO – great results NOW

Michael Nir

• President @ Sapir Consulting US LLC

• M.Sc. Engineering, PMP®, SAFe™ accredited

consultant

• Author of 11 bestseller business books

• Global clients - telecoms, hi-tech, software

development, R&D environments and petrochemical

& infrastructure

• Integrating the hard and soft parts of Business,

Development and more

[email protected]

The Agile PMO – great results NOW

Starting with the end in mind

• It is all about value – and no, documents don’t

provide it;

• A Lean method for selection and prioritization;

• PMO focus on strategic resources, Agile provides

the local empirical leadership;

• PMO perception – leading the change;


It just doesn’t

Work


Do you realize value from your PMO?

• How many of you manage a PMO or have a PMO

in the organization

• Have you seen failures?

• What are the challenges?

• Yes we have a PMO in the organization and…

TRICKY QUESTIONS ☺☺☺☺


Truly – PMOs don’t deliverRESEARCH

Gartner 2012

ESI 2013


Review

� Most of the challenges we experience in the modern project organization

stem from complexity!

• Selection of projects

• Allocation of resources

• Forecasting in a dynamic system

• Communication in virtual environment

� What can we do about project complexity – create PMOs maybe to

control better?

� Before though , let’s experience a complex system


50%Failures


How did we get here?THE STORY OF PETE


The PMO evolution

Build me a

PMO worthy

of Londec!

Yes

Master

THE STORY OF PETE


The first steps…

What to do?

Maybe some

research?

Analysis of Current

state?

Interviews?

I know…

THE STORY OF PETE


How did we get here?PAIR ACTIVITY

Provide a

Mission / Vision

statement for a

PMO


The Mission

The mission of the Project Management Office

(PMO) is to provide an enterprise-wide approach

to identify, prioritize, and successfully execute a

technology portfolio of initiatives and projects

that are aligned with the Helsink strategic goals

and educational vision…

THE STORY OF PETE


I need a

Home

The Gap Analysis – Stakeholders

Worthy PMO

Strategic

Alignment

No Tools

No Tools

TrainingTraining

No Tools No Process

LEAD EXPECTATIONS


The Gap Analysis – Executives

Worthy PMO

Strategic

Alignment

I need Reports!

Better Control!

A methodology

NOW

LEAD EXPECTATIONS


PMOs lose focus – waste money

I need a

Staff

Pay me

a Lot!

I can

help

Maybe

Select

Tools

Training

Need

Assessment?

Support

the PMs

New

Reports

and

Templates

PMBOK?

PLC


Discuss with the person next

What

Would

You Do?


The Typical next stepsPMO FAILURES

• The tactical PMO

• The process PMO

• The chocking PMO

• The tools PMO

50%


Drowning in administrationTACTICAL PMO

• Super secretaries:

– Collect data

– Write down project plans

– Manage project issues

– Summarize meetings

Glamor of

being where

‘things

happen’ - on

top


Escaping from Process AlcatrazPROCESS PMO

• ‘The bureaucracy is

expanding to meet the

needs of the expanding

bureaucracy’ (O. Wilde.)The Agile PMO – great results NOW

The Unavoidable CrashBITING TOO MUCH

Losing

Focus


Focusing on tools not on valueTOOLS TOOLS TOOLS

Starting with

tools -

Eternalizes

the wrong

WOW


We can do

Better!


What makes a

PMO Agile


PMO Value Enablement


The Agile

PMO

� Selection and prioritization

Chose the valuable projects

� Resource allocation

Control/limit the mix

� Effective, streamlined

delivery

reduce waste

� Agile Leadership

PMO value enablement


The Agile

PMO





� Effective, streamlined

delivery

reduce waste


Toyota defined 7 wastes


Reduce waste – process and project


PMO is best suited

to remove waste of

project and process


Remove

Document Waste


Remove

Project Scope Waste


Kanban the WaterfallREMOVE PROJECT WASTES

• Cancel projects

• Prioritize projects

• Limit projects in queue

• Limit projects in process


Remember:

when Everythingis Important

Nothing is


Review - PMO value enablement


The Agile

PMO





� effective, streamlined

delivery

reduce waste


SAFe™ - Scaled Agile


SAFe® selection and prioritization –

Kanban approach


PMO is best

positioned to

Kanban the Selection

and Prioritization


Create KanbanBuckets for

selection




The Agile

PMO






delivery

reduce waste


Traditional PMO -

Top down – MRP,

computer aided,

global solution

Scope constrained

Local – Heuristics, Lean

process JIT, Kanban.

Time and budget

constrained

Two prime approaches: global and

local to semi-optimize


Kanban, Conwip and Critical chain



Project/

#Resource

Yellow Orange Mint Green Lilac Purple Crimson Red

0 (7) (14) (9) (11) (5) (43) (5) (19)

1-2 (2) 3-5 2-5 (5) 0 (25) (1) (4)

3-4 5-9 4-8 3-5 (1) 3-7 (15) 0 3-6

5-7 7-9 5-9 4-6 1-2 5-8 (5) 0 3-8

8-11 9-10 7-10 5-8 7-14 6-7 1-2 0 4-8

12-15 8-14 8-13 7-9 12-15 6-7 2-3 10-18 5-11

16-19 6-8 12-18 7-8 14-16 12-15 14-20 16-21 11-12

20+ 5 5 5 5 0 0 5 5

Project profits (x1,000,000 $) based

on resources

PMO is best

Positioned to link

Governanceto

AgilityThe Agile PMO – great results NOW

Use resource

Allocation that

actually WORKS




The Agile

PMO






delivery

reduce waste


Agile Leadership

Is primarily revolving around:

• Collaboration

• Empowerment

• Self management

• Servant leadership


Agile Leadership


We must CHANGE!

PMO Command

and Control is

obsolete


This just in:Problem we want to solve by this training:

we have noticed that senior stakeholders in

our organization are sometimes hard to

convince in a need and value of proper

project/program governance and overall role

of PMO in delivering business value.


Take Away

• KPI – document reduction

• KPI – project cancel

• KPI – faster delivery

• KPI – selection Kanban

• KPI – project satisfaction

• KPI – impediment removal


Thank YouConnect on LinkedIn

Increase your Return

from Projects!


Next Agile PMO public

workshops:

9-10th April – Atlanta

15th April – Seattle

18th May – Chicago/Boston

Brno 24 March2015 - Agilia Conference · The mission of the Project Management Office (PMO) is to...

Documents

Transcript of Brno 24 March2015 - Agilia Conference · The mission of the Project Management Office (PMO) is to...