BRITISH ARMY MOTORSPORTS ASSOCIATION (BAMA) · F. 2017DIN10-006 - Berlin Infantry ... BAMA...

BAMA Charter dated Apr 18

BRITISH ARMY MOTORSPORTS

ASSOCIATION (BAMA)

CHARTER

BAMA Charter dated Apr 18

Contents

Name .............................................................................................................................................. 1

Character of the Association ........................................................................................................... 1

Objectives of the Association .......................................................................................................... 1

Mission and Vision .......................................................................................................................... 2

Organisation of the Association ....................................................................................................... 2

Membership .................................................................................................................................... 3

Subscriptions .................................................................................................................................. 3

Property .......................................................................................................................................... 3

Funding ........................................................................................................................................... 4

Competing ...................................................................................................................................... 5

Safety and Risk ............................................................................................................................... 6

Drivers’ Hours ................................................................................................................................. 8

Competition Licences ...................................................................................................................... 9

Branding ......................................................................................................................................... 9

Civilian Support ............................................................................................................................... 9

Relationship with other Motor Sports Organisations ........................................................................ 9

Qualifications .................................................................................................................................. 9

Recognition ................................................................................................................................... 10

Adaptive Motorsport ...................................................................................................................... 10

Media and Communications .......................................................................................................... 10

AGM ............................................................................................................................................. 10

Child Safeguarding ....................................................................................................................... 10

Annexes: ....................................................................................................................................... 11

References

A. AGAI Vol 1 Chap 5 - Sport. B. JSP 660 Pt 1 & Pt 2 - Sport in the UK Armed Forces V2 dated Dec 16. C. JSP 752, Pt 2, Chap 4, Section 2 - Sports Travel. D. 2017DIN10-023 - Travel at Public Expense for Army Sport. E. 2017DIN10-008 - Army Sports Lottery. F. 2017DIN10-006 - Berlin Infantry Brigade Memorial Trust Fund. G. 2017DIN10-025 - Army Overseas Sports Visits. H. 2015DIN10-054 - British Army Motorsports – Use of Green Fleet Vehicles in BAMA Events. I. 2013DIN10-031 - ASCB Charitable Fund. J. 2015DIN10-005 - Army Motorcycle Road Racing Participation. K. FRAGO 01 to OPO 14/002 - The Army’s Approach to ‘Risk To Life’ Sport and Adventurous Training dated 3 Dec 14.

1 BAMA Charter dated Apr 18

Name

1. The Association shall be called the British Army Motorsports Association (BAMA).

Character of the Association

2. The British Army Motoring Association was formed in 1960 and the Army Motorcycling Association (Army MCA) was formed in 1937. Both were organised for the purpose of co-ordinating motorised wheeled driver training1 in the Army in the form of competitive motorsport events and to represent the interests of Army Motor Sports at Service, National and International level. In 2010, BAMA was awarded the status of a Category 2 Sport2 and as such moved from the Land training environment to that of Army Sports Control Board (ASCB) governed sport. This Charter outlines how BAMA is organised, managed and complies with References A to K. For the purposes of this Charter, Army motorsport includes rallying, off road driving, karting, circuit and track racing, endurance (Enduro) motorcycling events and trials and any other motorised wheeled activity recognised by BAMA under the following National Governing Bodies (NGBs):

a. Motor Sports Association (MSA): https://www.msauk.org/

b. Auto Cycle Union (ACU): https://www.acu.org.uk/

3. BAMA is split into three Groups and is a confederation of individual members and independent clubs. The Association sets out to further the interests of Army Motorsport by representing a common voice amongst different disciplines, whilst preserving the unique characteristics of the Groups and Clubs and balance, fairly, the concerns of all categories of membership. BAMA will put special effort into nurturing new talent, where appropriate, when first identified. Underpinning all of this is the responsibility that the Association has to the Executive Committee of the Army Board (ECAB) to act as the regulating authority of any Army activity.

Objectives of the Association

4. BAMA's core objective is to contribute to the operational effectiveness of the Army through the provision of motor sporting activities and facilities for the efficiency and well-being of Army personnel and their associates by:

a. Encouraging competitive motorsport, in all disciplines amongst all ranks in the Army, to develop leadership, teamwork, mechanical prowess and self-reliance. In doing this, BAMA is accountable in two directions: it represents the interests of the membership of BAMA and, also, it is appointed by the Army Board (through the ASCB) as the authority, advisor and co-ordinator for the MOD (Army) of all motorsport matters. In this, BAMA shall seek to achieve a correct balance between the interests of its individual members and of its constituent clubs and, also, between the needs of competitive sports and safe and skilled driving.

b. Assisting Theatres and Commands in the establishment, maintenance and supervision, where appropriate, of the Army motorsports clubs worldwide.

c. Ensuring compliance with the NGBs’ regulations governing safety, coaching, competition

rules and competitive licensing as promulgated by ACU and MSA and in support of the Duty

Holder (DH) as directed at Reference J.

1. BAMA activities were categorised as training and were run through the Advanced Driver Training Wing of the Defence School of Transport.

2. Cat 2 sports are those sports which do not justify Cat 1 status but nevertheless fully meet the criteria for public funding and are recognised as doing so by the UK AFSB. Public funding may be used, within laid down criteria, for equipment, travel, grants for coaching courses and CILOR. Although dedicated facilities are not provided, those built for other primary purposes may be used by ‘Cat 2 sports’, eg basketball in a gymnasium. In exceptional circumstances and where budgets allow, single Services may, with the agreement of their D Res, authorise the use of public funds to pay for the hire and/or temporary construction of a facility when the requirement is to meet the safe and legitimate running of a winter sports event. Participation in Cat 2 sports must be formally authorised.

https://www.msauk.org/

https://www.acu.org.uk/

BAMA Charter dated Apr 18 2

d. Advising the ASCB on the best allocation and use of monies that become available to support Army motorsports.

e. Acting as a common voice for Army motorsports clubs in relationship to the ACU, MSA, any Association or Club to which BAMA is affiliated3, the other Services, and the MOD.

Mission and Vision

5. BAMA’s mission and vision are:

Mission

‘To give serving members of the Army the opportunity to participate in motorsport.’

Vision

‘To excel in the promotion and participation of Army motorsports, allowing individuals and teams to reach their full potential in order to become the best motorsport organisation in the Armed Forces.’

Organisation of the Association

6. BAMA shall be organised both to serve its membership and act as a regulating body. BAMA shall consist of three main Groups as detailed below and shown in the following chart:

a. 4 Wheeled Group. Motoring events using military vehicles and privately owned vehicles.

b. Armed Forces Rally Team (AFRT) Group. Stage events using public/privately owned vehicles.

c. Army MCA Group. Motorcycling events on privately owned machines.

3. The Federation of Police Motor Clubs and The Motorcycle Club.

Fund Manager

Secretary AFRT Group

Secretary ASCR

Secretary Karting

Secretary Navigation

Secretary Adventure

Competition Secretary

Chairman

Vice Chairman

Secretary ARC

Assistant Secretary Army MCA Group

Secretary Trials

Secretary Adventure/

Cross Terrain

Secretary Enduro/MX

Secretary Road Race

Secretary BA(G)

Secretary 4 Wheeled Group

Secretary Army MCA Group


7. The Executive Committee shall meet quarterly during the year, one of which will be a meeting prior to the Annual General Meeting (AGM). The Committee will agree a budget, allocate funding and set subscriptions and fees. The Committee shall have the power to amend this Charter. The appointment of Secretaries of the Groups is to be approved by the Committee. The appointment of officers within Groups shall be approved by the members of those Groups. The Chairman can call an extraordinary Executive Committee Meeting at any time. The Executive Committee is the policy making body of BAMA and is as shown at Annex A. Additionally, all Groups have their own Charters that can be found at Annexes B, C and D respectively.

8. Policy shall be decided by a two-thirds majority of the voting members of the Executive Committee present or exceptionally, it may be directed by the Chain of Command. Voting members who are unable to attend an Executive Committee Meeting may be represented by a nominated deputy to whom voting instructions can be transferred. Those absent and not represented when a vote is taken are deemed to have abstained. In the event that the Executive Committee cannot reach consensus, the Chairman may decide to refer a matter to the ASCB.

9. Under the direction of the Executive Committee Chairman, the Group Committees (consisting of the Group officers) run the Association according to policy decided by the Executive Committee and are responsible to the Chairman for the good administration of their disciplines.

10. The Committee shall report annually to the AGM on the management of the affairs of the Association, together with a statement of accounts. Because members are dispersed worldwide and attendance at the AGM is limited to those who are able to travel to it, the AGM is not a voting body. However, members are strongly encouraged to represent their views and several channels are available to do this: either through their appropriate member of the Committee, or to a Group Officer, or they may raise matters at the AGM for consideration by the Committee at a later date, to which an open reply will always be made.

Membership

11. Categories of Membership. There are two categories of membership within BAMA, Full and Associate. These are summarised at Annex E. A list of members is to be maintained by the Membership Secretary. They may all wear the BAMA insignia and wear branded clothing:

a. Full Membership. Full membership is open to Regular and Reserve Army personnel, and retired members of the Army.

b. Associate Membership. Associate membership is open to serving members of the other Services and civilian employees of the MOD. Full members may sponsor other civilians to become associate members.

Subscriptions

12. All members are to pay an annual subscription of £10.00 (to be periodically reviewed by the Execs). The membership application form is at Appendix 1 to Annex E.

Property

13. Group Secretaries are appointed by the Chairman to advise the ASCB on the fair and proper distribution of funds for the purchase of property. A rolling programme of future capital expenditure and consumables will be maintained by the discipline secretaries who are also responsible for accounting for their equipment. The programme will be co-ordinated between disciplines by the Vice Chairman on behalf of the Committee. The following factors will be taken into account when recommending the allocation of funds between Groups and disciplines:

a. Property acquired through charities or Army Central Funds is to be used strictly in accordance with the terms of the original request; this may stipulate who may use the property and how the property may be disposed of when no longer required.


b. Property and vehicles acquired partly from Army Central Funds or Nuffield Trust Funds and partly from Affiliated Club, Local Club or Unit private funds, remain the joint ownership of such organisations and the welfare fund concerned. They may not be disposed of or transferred without prior notification to BAMA and the agreement of the Trustees of the funds concerned. All transactions are to conform to the rules of all the Funds concerned. Where disposal is jointly agreed and funds can be retained by the Club concerned for replacement purchases, BAMA will take into account the Public and charitable money that has accrued when deciding future priorities within the BAMA Five Year Plan.

c. All property must be accounted for by the appropriate discipline secretary. An AB115 (unit record of distribution of accommodation stores book; example shown at Annex F) may be used4 indicating the purchase date, value and where applicable its depreciation. Group secretaries are to confirm in writing, that they have conducted a full check of the property under their charge prior to the AGM.

d. All property is to be adequately insured. Appropriate fidelity, stock and cash insurance are to be maintained by the Accountant/Fund Manager.

Funding

14. BAMA is funded from a mixture of public5 and non-public funds6 and it is important that the Executives understand where public finances can and cannot be applied. References A - J set out the regulations; secretaries, managers and organisers are to be familiar with their contents. The financial year of the Association is agreed with the ASCB (from 1 Apr to 31 Mar). A five year forecast of proposed income and expenditure is to be presented annually (normally in Feb) by the Group Committees to the ASCB for approval by the end of each financial year. The BAMA Vice Chairman is to co-ordinate the grant submissions and provide an overview. Any funds allocated to Groups that are not utilised, or intended to be utilised by the end of the financial year, may be redistributed across BAMA. Funding application timelines are as follows:

a. ASCB grant – Public funds bid annually in Feb.

b. Sports Equipment Public Funding (SEPF) – bid annually in conjunction with the ASCB grant.

c. Team Army – Non-public funds allocated normally Jun and Nov.

d. Other grant submissions – at any time.

15. Each Group secretary is responsible for the management of funds within their Group. The funds are held centrally and managed by the BAMA Fund Manager through the 27 Regt RLC Service Funds Accounts; the procedures can be found at Annex G. They are to ensure the efficient spending of funds for the benefit of their discipline. They are to ensure maximum participation in line with the mission and are to maintain property on their account. They are also empowered to take individual contributions to offset event entry fees/costs if appropriate to do so. The accounts shall be maintained by the Treasurer in accordance with current Service Funds Regulations and, if applicable, Charity Commission Regulations. An AFN 1514 is to be produced annually and must be presented to the ASCB with the annual grant submission.

16. It is the responsibility of those Groups, which have been allocated vehicles or property, to ensure that this vehicle or property is maintained in a serviceable condition.

4. Not mandated, but the book retains records that can be easily maintained, show a history and can be handed over if required. The book is also ideal for auditing purposes. IT based systems are rarely maintained and are regularly re-written.

5. ASCB annual grant and Army Sports Equipment Public Funds.

6. Team Army and other sponsorship arrangements.


17. Sponsorship plays a large part in motorsport, either through the supply of goods and materials at discounted rates or through the direct input of cash. The various motorsport disciplines have, over time, developed their own links and sponsors within their respective disciplines, the overall effect of which is to lower the individual contributions required. This is in line with BAMA’s Mission and Vision and is to be widely encouraged. A more formalised route of sponsorship is via Team Army, which corrals offers of sponsorship from major defence contractors and allocate it to beneficiaries. BAMA regularly bids for Team Army funding, with bids co-ordinated through the Group secretaries and forwarded to Team Army for their consideration.

18. In order for individuals to benefit from the separate ASCB grant, they must contribute to the Army Sports Lottery (ASL), details of which can be found at Reference E. Secretaries are to ensure that any competitor selected to represent the Army is a fully paid up member of the ASL. This can be achieved by contacting the ASL at the ASCB and referencing the individual regimental number against the ASL Members database.

19. Personal Contributions. It is likely that public funding will be insufficient to cover all costs. For example, the “recognised” sport status will allow for travel at public expense but will not cover for food or accommodation. Personal contributions will therefore be required and the amount will vary depending upon the discipline and type of event.

20. Fund Raising. The cost of overseas international events can be prohibitive. Shipping of equipment, flights, food and accommodation can stretch budgets. The decision to fund raise should be taken as early as possible and advice can be obtained from the UK Armed Forces Sports Board (UKAFSB). UKAFSB authority will also be needed to compete overseas.

Competing

21. Event Insurance. Third party liability insurance is provided by the ACU/MSA to cover participation in authorised events, but where vehicles are used on the public highway, participants are to be responsible for their own insurance cover. For navigation events, this will be arranged by the organiser. Information on insurance and motor competitions is highlighted under Safe Operation in Para 25c below and shown at Annex H.

22. Use of Green Fleet. The use of Green Fleet (GF) vehicles to participate in officially organised BAMA events may be authorised by respective COs or Head of Establishment (HoE). Vehicles leased or hired to the MOD (such as White Fleet (WF)) may not be used for event or sporting purposes, but they may be used as part of the administration or support requirement to the event only. The use of all GF or WF vehicles must conform to the rules and regulations of JSP 800 and any subsequent orders issued by BAMA officials for each particular event.

23. Driving to and from Sporting Events. Participating in authorised sport (in accordance with JSP 800 Vol 5, Pt 2, Ch 2) involves the risk of fatigue or injury which may affect an individual’s ability to drive following the activity or even prior to it. To mitigate the risk, the following driver options should be considered in order of priority (Drivers Hours regulations are to be enforced):

a. Provide a dedicated vocational non-participant driver.

b. Nominate a non-participant driver.

c. Identify all qualified drivers in the team to enable rotation of driving duties.

d. Only authorise a single driver when there is no other option available.

24. Towing Trailers for Authorised Sports. The Regulations for towing trailers, either military or civilian, once the journey is authorised, are contained within JSP 800 Vol 5, Pt 3, Ch 2.


25. On Event Safety Management. Safety Management on BAMA events is based on the following principles:

a. Safe Vehicles are assured by complying with the relevant NGB regulations on what type of vehicle can be entered in the event. This will be further clarified in the event ASRs.

b. Safe Maintenance will be assured by complying with NGB regulations on pre-event documentation or scrutineering checks. In addition, military vehicles used in navigation events must be recorded on the JAMES Vehicle Use Record (VUR) as ‘Taskworthy’.

c. Safe Operation is assured by complying with NGB rules on training, qualification and licensing. Where a military vehicle is used in a Navigational event, this is further assured by the requirement to comply with all aspects of JSP800 Vol. 5, including licensing requirements. Safe Operation also includes the need to ensure that adequate insurance arrangements are in place; these include:

(1) Third party cover arranged by the NGB to indemnify the organisers, officials and competitors against third party off road risks.

(2) Third party road risk cover for competitors in civilian (non-MOD) vehicles using the public highway for part of the event, against third party on road risks. This can also be arranged to cover civilian support or marshals vehicles not covered under normal civilian policies.

(3) Personal accident cover for officials arranged by the NGB as part of the event license.

(4) Personal accident and Vehicle Damage cover for non-MOD service crews and non-MOD competitors may be arranged via specialist brokers such as JLT or REIS. ASRs should make clear that this is the responsibility of individual competitors.

(5) All Armed Forces personnel (not MOD civil servants) who are listed on Part 1 Orders as being “On Duty” for a BAMA event are covered by the Armed Forces Compensation Scheme.

Safety and Risk

26. Reference J contains the latest direction on the management of safety and risk in Army Sport. The OPCOM Chain of Command retains responsibility, accountability and authority (RA2) for the authorisation of soldiers’ participation in sport through publication of names on Part 1 Orders. The Army Sports Control Board (ASCB) retains RA2 for duty of care within sporting events7. Sports secretaries, through BAMA, provide direction on the safe conduct and governance of specific events, in line with clear rules and regulations8. It is the duty of event organisers to issue instructions and manage arrangements for their events, in line with direction received, and confirm compliance back to respective sports secretaries.

27. Should COs, as Delivery Duty Holders (DDH), have concerns over the risk management of an event they should, in the first instance, seek further assurance from the event organiser. If still dissatisfied they should then apply to the relevant sports secretary, or direct to BAMA. BAMA is responsible for ensuring that all events reflect the requirements for best practice on all issues. Each Group has a Safety Officer as a member of its committee. It is also responsible for ensuring where relevant, that Affiliated and Local Clubs comply with ACU and MSA Regulations. The Safety Management Plan (SMP) is shown at Annex I.

7. So meeting the Army’s obligations to HASWA 74.

8. As supplied by NGBs – in our case the ACU and MSA, as well as ASCB or CSSB.


28. Risk Assessment. The aim of a Risk Assessment (RA) is to reduce as much as possible the potential for accidents to happen; an example of a RA is contained within an Event Action Safety Plan (EASP) is shown at Appendix 1 to Annex I. When completing a RA the following should be considered:

a. It is the event organiser/coach/official’s responsibility to ensure that the RA is made available to all participants/competitors and that key points are briefed to them beforehand.

b. During competitions, any significant or notable changes are to be notified to competitors at the earliest opportunity.

c. Sports officers, whether they conduct and supervise sport in a unit, Bde or Div must have a RA for their particular sport. In addition, they are to revise their RA on the day of training, or competition, which is to include any environmental conditions and adjustments, which could affect the performance and health of those participating.

d. Responsibility for First Aid cover lies with the organiser who should, for major competitions, notify the local emergency services of the event.

e. All Service personnel participating in an officially recognised sport should be identified as being ‘On Duty’ and have their names recorded on Part 1 Orders.

29. Residual Risk Factor and Minimum Medical Cover. Residual Risk is the level of risk remaining after regulatory controls have been applied to the normal hazards of the sport. Reference B has categorised all forms of Motorsport with a residual risk factor of High requiring a minimum medical cover of 3 when undertaking organisation of events or training. The definitions are:

a. High. There is still significant risk of injury or danger associated with normal conduct of the sport. Officials and participants must understand this and remain alert at all times to them occurring, being prepared to take preventative or restorative action.

b. Minimum Medical Cover 3. Mandatory Annual Training Test (MATT) 3 Battle Casualty Definition (BCD) Level 2 trained personnel present, appropriate First Aid Kit, mobile phone, number to nearest Accident and Emergency unit and Risk Assessment. MATT 3 BCD Level 2 covers the following subjects:

(1) Conduct Adult Basic Life Support (External Cardiac Compression & External Artificial Respiration).

(2) Treat a casualty with breaks and dislocations.

(3) Treat a casualty with burns.

(4) Treat a casualty with heat/cold injury.

(5) Treat a casualty suffering from the effects of shock.

(6) Implement accident management.

(7) Conduct casualty management.

(8) Treat an unresponsive casualty.

(9) Treat a casualty who is bleeding.


Drivers’ Hours

30. Discipline secretaries, event organisers and team managers must comply with JSP 800 Vol 5 regarding the Working Time Regulations (WTR) 1998 and EU vocational drivers’ hours rules. These shall apply to all drivers of MOD vehicles which are under 3.5 tonnes Maximum Authorised Mass (MAM) or those designed with 8 (or fewer) passenger seats. The relevant duty times are shown in the table below; they are the maximum permitted in a single week:

Ser Description Time Notes

1 Max Daily Duty Period 13 hrs Duty time is a combination of driving time, other work and breaks. This may be extended to 15 hrs on no more than 3 times per week. See Note 1

2 Max Daily Driving Time 9 hrs Actual time behind the wheel. This may be increased to 10 hrs on 2 occasions without a break. See Note 1

3 Max Continuous Driving Period

4.5 hrs It is recommended not to drive continuously for more than 2 hrs without a break. See Note 2

4 Min Break after Max Continuous Driving Period

45 mins A max continuous driving period must be followed by a break of at least 45 mins. This may be split into 2 periods; the first being at least 15 mins and the second, which must be taken before, or at the end of the continuous driving period of at least 30 mins

5 Min Daily Rest Period 11 hrs (unbroken)

This may be reduced to 9 hrs (unbroken) on no more than 3 times a week. Every effort must be made to take at least 8 hrs sleep during this rest period. See Note 2

6 Min Weekly Rest Period 24 hrs (unbroken)

Must be taken after no more than 6 hrs consecutive duty periods following the last weekly rest period

7 Max Weekly Driving Time 56 hrs Total driving time between 2 weekly rest periods. It does not authorise any overtime requirement and is subject to the application of the MOD Working Time Regulation (WTR) and ‘Opt-Out’ agreements

8 Max Weekly Duty Time 84 hrs This figure may not be exceed individual permitted contracted hours. It does not authorise any overtime requirement and is subject to the application of the MOD WTR and ‘Opt-Out’ agreements

Notes:

1. Care must be taken to ensure that weekly max driving or duty times are not exceeded

2. See fatigue guidance contained in Group 3 to Part 2 of JSP 800 Vol 5

Table 1: Scheme A


31. Recording Drivers’ Hours. The CO/HoE must ensure that drivers of MOD vehicles record their driving hours using Form F/MT 105 (Drivers’ Record: NOS) or F/MT 106 (Drivers’ Record: EOS). The discipline secretaries, event organisers and team managers must ensure that drivers update their records at every available opportunity and that they are regularly monitored; details regarding unit procedures for monitoring drivers’ hours must be contained within event admin instruction or EASP.

Competition Licences

32. The requirement for competition licences for motorsport is governed by the MSA and the ACU. The Army MCA Group is governed by the ACU National Sporting Code. The Group is fully compliant with the NGB’s licence requirements, which are in some cases more stringent than the Cat A requirement. Licences are checked by the event organisers prior to any competition. There is no requirement to hold a Cat A Licence when competing off public roads (most Trials, most Enduro, Motocross, and Road Race). A Cat A licence is occasionally required for Trials (eg Scottish 6 Day, Long Distance Trials), some Enduro (eg ISDE) and Adventure. The 4 Wheel Group minimum age requirements and licence requirements for each discipline are at Annex J.

Branding

33. The Army Sports identity is owned by the Secretary of State and protected on his behalf by Defence Intellectual Property Rights (DIPR). As a general rule, sports associations are permitted to use the identity for MOD purposes without charge or licensing and this includes the provision of branded sports equipment. Any commercial purpose, in particular external merchandising with an equipment provider, is likely to require licensing and the approval of DIPR. 2009DIN05-052 - MOD Names, Insignia and Logos, refers. BAMA members must be cautious when providing Army branding to commercial outlets and must seek advice from the Vice Chairman before entering into any agreement. The Army Motorsport brand is officially recognised on the Authorised Badges Database on the Defence Brand Portal, a copy of which can be downloaded from there.

Civilian Support

34. BAMA encourages civilians to join under the Associate Member category. Other civilians who enjoy helping but are not members will be identified as ‘helpers’ and are to be recorded on a register as Competent Helpers. A register is to be held of all civilian volunteers (shown at Annex K) who provide support to BAMA. Evidence of technical qualifications and personal insurance arrangements should be seen prior to any support being given and recorded on the Risk Matrix shown at Annex I. It is further advised that a certificate of indemnity be signed by the civilian volunteers as an additional measure in protecting the MOD and Chairman from any litigious action. Discipline Secretaries are to maintain their register and include names of helpers in their EASP.

Relationship with other Motor Sports Organisations

35. BAMA represents all aspects of Army Motor Sports at national level and is affiliated as a member club of ACU and MSA UK. The BAMA Competition Secretary is responsible for liaison with the MSA and for updating the BAMA entry on the MSA website.

36. All events organised by the BAMA groups and disciplines will be subject to the rules of the respective NGB.

Qualifications

37. The requirements for qualifications for competition licences are laid down in ACU and MSA regulations. Compliance with these regulations is the responsibility of organisers and individuals.

https://www.msauk.org/assets/125-143commonregulationsforcompetitorslicencesh-3.pdf

https://www.acu.org.uk/organiser/acu-handbook.aspx

https://www.defencebrandportal.mod.uk/BMS/index.cfm?FORCEOLDUI=0&


Recognition

38. Recognition of individual achievement is an important reward and a motivator for others. The following are in place:

a. BAMA Colours. BAMA colours are awarded for outstanding contribution to motorsport and should be earned and not given out lightly. Nominations are to be completed by the various discipline secretaries and forwarded to the Group secretaries in the format of Annex L. There is no set timeframe for submission, nor is there a quota. The decision for the award of colours resides with the Chairman.

b. ASCB Sports Awards. The ASCB conducts an annual sports award ceremony during its AGM. These highly prestigious awards are given for the best individual, team and manager and are based on commitment, performance and results. Group secretaries are to identify and propose individuals/teams and present citations to the ASCB well in advance of the AGM (normally Oct).

Adaptive Motorsport

39. Adaptive motorsport is the term used to assist wounded, injured and sick (WIS) soldiers (mainly, but not limited to, those returning from operations) in their rehabilitation through the medium of motorsport and associated activities. BAMA will assist and embrace as required.

Media and Communications

40. The promotion of motorsports within the Army is vital to the mission. BAMA has its own website and links into the ASCB website which in turn is widely publicised on ‘Army Web’. It is the responsibility of the Group secretaries, through their discipline secretaries (reports and photos) to ensure the maximum exposure of their chosen activity is presented to media organisations. Success breeds success – but only if others know of it! Discipline secretaries must ensure that they maintain and regularly update their own webpages.

AGM

41. The Vice Chairman is responsible for calling an AGM on an annual basis, normally in Oct/Nov. The AGM will be chaired by the Chairman, with Group and Discipline secretaries in attendance. All members of BAMA will be invited to attend. Minutes will be produced on behalf of the Deputy and circulated to all members and the secretaries of the ASCB and UKAFSB.

Child Safeguarding

42. In compliance with Child Safeguarding policy mandated by the NGB for motorsports, BAMA subscribes to the requirement that all children and young people involved in motor sport should participate in a safe environment which protects them from abuse and harm. BAMA accepts both the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice which protects children and young people from abuse and harm and that it is compliant with statutory responsibilities, legislation and national guidance.

43. BAMA has adopted a Child Safeguarding Policy which is mandatory for all members involved in motor sport to comply with. BAMA and the MSA may take appropriate and proportionate action with individuals for non-compliance. All adults involved in motor sport have a responsibility to protect children and young people whether directly engaged in BAMA activity or not.


44. BAMA policy and rules in regard to Child Safeguarding are contained in Annex M to this Charter and are generated from the suggested MSA Safeguarding documents. All adults must take action where concerns are identified, and doing nothing is not an option. The statement, policy and procedures have been developed from legislation and national guidance, and will be reviewed by the AGM or earlier in the following circumstances:

a. Change in the MSA Mandate.

b. Change in legislation.

c. Requirements of Local Safeguarding Children Boards/child safeguarding committees.

d. Feedback from adverse event monitoring.

Original Signed

M GAUNT CB Maj Gen Chairman BAMA

Annexes:

A. Officers and Committees of the British Army Motorsports Association. B. 4 Wheeled Group Charter. C. Armed Forces Rally Team Charter. D. Army Motorcycle Association Charter. E. BAMA Membership Categories. F. Property Accounting. G. Financial Management in BAMA. H. Motorsport Insurance. I. Safety Management Plan. J. 4 Wheeled Group Licence Requirements. K. Civilian Helper Register L. Nomination for BAMA Colours. M. Child Safeguarding Policy.


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A-1 BAMA Charter dated Apr 18

Annex A to BAMA Charter Dated Apr 18

OFFICERS AND COMMITTEES OF THE BRITISH ARMY MOTOR SPORTS ASSOCIATION

BAMA Executive Committee

Chairman Vice Chairman Competition Secretary Fund Manager Group Secretaries Additional members at the request of the Chairman

4 Wheeled Group Committee

4 Wheeled Group Secretary Secretary of the Navigation discipline Secretary of the Army Sports Car Racing (ASCR) discipline Secretary of the Karting discipline Secretary of the Adventure discipline Secretary of the Army Rally Championship (ARC) discipline

AFRT Group Committee

Team Director (Group Secretary) Deputy Team Director Team Manager Deputy Team Manager

Army MCA Group Committee

Army MCA Group Secretary Secretary of the Trials discipline Secretary of the Adventure/Cross Terrain discipline Secretary of the Enduro/MX discipline Secretary of the Road Race discipline BA(G) Secretary

BAMA Charter dated Apr 18 A-2

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B-1 BAMA Charter dated Apr 18

Annex B to BAMA Charter Dated Apr 18

4 WHEELED GROUP CHARTER

History

1. Joining forces with the extant Army Motorcycling Association (MCA), the British Army Motoring Association was formed in 1960 with Lt Col Noddy Lowe as the first Secretary. Based at the Army School of Mechanical Transport (ASMT) in Bordon as part of the Driver Training School, the 4x4 element combined essential training with fun, focusing upon accurate navigation off and on road, trialling and orienteering for cargo and utility vehicles.

2. The British Army Motoring Association enjoyed a high profile exposure, appearing on BBC’s Grandstand on prime time viewing; the annual autopoint competition against the London Motor Club attracted F1 champions including Jim Clark and Graham Hill. In 1964, the British Army Motoring Association grew in strength across BAOR and the annual driving championship ROADMASTER was formed. Diversifying across the motorsport sphere, the British Army Motoring Association was invited to participate in the Scottish Stage Rally as course closers to assist stricken competitors. Through popular demand, a Land Rover category within the Scottish Rally was created and the Army Rally Team was formed. Now known as the Armed Forces Rally Team (AFRT), this forms an annual stage rally championship of up to 8 events (See Annex C.)

3. ASMT moved to Leconfield and the Secretary’s post moved to the Advanced Driver Training Wing. ASMT became the Defence School of Transport (DST) and in 2003, BAMA and Army MCA were re-titled British Armed Forces Motoring Association (BAFMA) to reflect the tri-service support of their parent organisation, DST. In Jul 10, all authorised motorsport was temporarily stopped; BAFMA made a case for Motorsport to be recognised as an Army sport and after representation to the ASCB, Motorsport and Army Motorcycling were accepted as sports on 16 Dec 10.

Background

4. For more than 50 years, the Association (in its various forms) has been based upon training value and not competition, with an emphasis to improve off road navigation and off road driving skills though the premise of Advanced Driver Training. The move to a sport has increased the scope for Motorsport with ASCR and Karting joining the already established Navigation and rally events. The emphasis has changed from training to competitions where there must be a winner. Motorsport has a growing portfolio; whilst at the moment there are only 5 disciplines, there is scope to increase activity across the whole of the 4 wheeled spectrum.

Responsibilities

5. The responsibilities of the group and discipline secretaries are as follows:

a. 4 Wheeled Group Secretary:

Lead on all 4 Wheeled Motorsport matters

Produce the annual budget plan

Control all funding and maintain property – income and expenditure

Produce all Reports and Returns to ASCB by the timelines

Endorse recommendations for BAMA Colours

Produce the Army summer and winter fixture lists for approval by the ASCB

BAMA Charter dated Apr 18 B-2

b. Navigation Secretary:

Lead on all navigation matters

Provide input into the navigation forecast of expenditure for inclusion in the annual budget plan

Control all funding – income and expenditure

Provide input into Reports and Returns

Recommend nominees for BAMA Colours

Produce the Army summer and winter navigation fixture lists for endorsement by the 4 Wheeled Group Secretary

c. ASCR Secretary:

Lead on all sport cars matters

Provide input into the ASCR forecast of expenditure for inclusion in the annual budget plan




Produce the Army summer and winter ASCR fixture lists for endorsement by the 4 Wheeled Group Secretary

d. Karting Secretary:

Lead on all karting matters

Provide input into the karting forecast of expenditure for inclusion in the annual budget plan

Control all karting funding – income and expenditure



Produce the Army summer and winter karting fixture lists for endorsement by the 4 Wheeled Group Secretary

e. Adventure Secretary:

Lead on all adventure matters

Provide input into the adventure forecast of expenditure for inclusion in the annual budget plan




Produce the Army summer and winter adventure fixture lists for endorsement by the 4 Wheeled Group Secretary

f. ARC Secretary:

Lead on all ARC matters

Provide input into the ARC forecast of expenditure for inclusion in the annual budget plan




Produce the Army summer and winter ARC fixture lists for endorsement by the 4 Wheeled Group Secretary

B-3 BAMA Charter dated Apr 18

MSA Affiliation and Licensing

6. BAMA, as a member of the MSA, operates under the MSA’s National Sporting Code and the Yearbook (‘Blue Book’) rules, with all events run in compliance with the Blue Book with changes outlined in the Supplementary Regulations. Competitors are required to hold the appropriate class of licence when they compete in an event for which a MSA permit has been issued.

Property

7. All 4 Wheeled Group property is to be recorded on an AB115 and maintained on a regular basis. Overall responsibility resides with the Group secretaries who must account for capital items under their disciplines. Group secretaries are to sign the AB115 annually in preparation for the AGM. Property includes the following:

a. Archive material. Presentations received by BAMA. Historical documents, photographs and video footage.

b. Trophies. See Appendix 1 to this Annex.

c. Equipment.

(1) Equipment purchased from the Sports Equipment Public Fund.

(2) Capital equipment procured by the disciplines or donated by sponsors.

d. Presentations. A small stock of BAMA, ties, plaques and badges is to be maintained.

e. Clothing. A small stock of BAMA clothing is maintained for purchasing by members.

8. Funding is to be accounted for in accordance with Service Fund Regulations – the main 4 Wheel Group’s account is held as a column in the 27 Regt RLC account and controlled by the Regimental Accountant. Where a grant is allocated from the Group’s account to an individual to organise an authorised event, the grant must be spent in accordance with Service Funds Regulations and a record of income and expenditure maintained. This record is subject to audit.

Meetings

9. The discipline secretaries are responsible for holding their sporting discipline AGM on an annual basis. Minutes are to be produced and distributed to the Chairman. The meeting should be held prior to the budgetary submissions which are due in Feb of each year.

10. 4 Wheel Group management committee meetings can be called at the discretion of the Secretary. The meetings are to be called in order to discuss important issues affecting the running of the Group. Typical agenda items may include:

a. Additions to the fixture list.

b. Annual budget allocation.

c. Key event planning.

Appendix:

1. 4 Wheeled Group Trophy List.

BAMA Charter dated Apr 18 B-4

Intentionally Blank

B-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex B to BAMA Charter Dated Apr 18

4 WHEELED GROUP TROPHY LIST

Trophy Designation Picture Estimated

value £

President’s Cup (Gigantic)

Best Reserve Forces Team Ex Roadmaster

2500

Silver Cup Ex Roadmaster

Best Novice Crew

500

WRAC Rosebowl Ex Roadmaster

Best Female Crew

50

George Hearn Trophy (Silver Cup)

Ex Roadmaster 1st Unit Team

350

Duckhams Trophy (Plate on Wooden Base)

Ex Roadmaster Best Infantry Crew

100

Rhine Army Trophy (Silver Cup)

Ex Roadmaster Best BFG Crew

350

Wilkinson Shield (Bdr Wilkinson Memorial KIA Afghanistan 2008)

Ex Roadmaster Best Newcomer Crew

80

PM UKLF Trophy (Silver Cup)

Ex Roadmaster 1st Overall crew

To Follow 250

BAMA Charter dated Apr 18 B-1-2


value £

RAFMSA Cup Ex Roadmaster 1st RAF Driver

100

RAF MSA Cup Ex Roadmaster

1st RAF Navigator

100

Joint Helicopter Command Trophy

(Silver Cup)

Ex Roadmaster Best JHC Crew

To Follow 250

Standard Triumph Trophy (Sliver Cup)

Ex Roadmaster Best Beginner

350

REME Cup Ex Roadmaster

Best REME Crew

200

Champion Navigator Trophy (Silver Cup)

Ex Roadmaster Champion Navigator

To Follow 500

BAMA Trophy (Silver Cup)

Ex Roadmaster Champion Driver

200

RLC Trophy Ex Roadmaster Best RLC Crew

200

RN Trophy (silver cockerel on stand)

Ex Roadmaster Best RN/RM Crew

500

RAFMSA Trophy Ex Roadmaster Best RAF Crew

100

B-1-3 BAMA Charter dated Apr 18


value £

Southern Command Trophy Ex Roadmaster

2nd crew Overall

50

Northern Command Trophy (Silver Cup)

Ex Roadmaster 1st Expert Crew

200

RMP Shield Ex Roadmaster 1st RMP Crew

50

Royal Signals Cup Ex Roadmaster 1st R Sig Crew

To Follow

BBC TV Autopoint Trophy (wheel on rough ground –

silver – previously purloined by Federation of Police MC –

but see early inscriptions)

Previously awarded by Police at 4WDF but currently

unallocated

350

Rickshaw Ramble Cup Rickshaw Ramble

Winning Crew

100

Magnum Spirit Cup (shabby – needs replating)

Magnum Spirit Winning Unit Team

60

BAFMA Championship Shield

BAFMA Championship Winning Unit

50

Eastern District Cup Best NI Crew

50

¼ Tonne Trophy Best RE Crew

50

BAMA Charter dated Apr 18 B-1-4


value £

Scottish Rover Shield 1st Overall Crew

150

Rawlings Bowl

60

Southern Coaches Trophy

50

The David Pallard Trophy

50

Champion Driver Trophy

Champion Navigator Trophy To Follow

Man of the Year Trophy To Follow

Karting Trophy To Follow

C-1 BAMA Charter dated Apr 18

Annex C to BAMA Charter Dated Apr 18

ARMED FORCES RALLY TEAM CHARTER

History

1. The Armed Forces Rally Team (AFRT) was formed from the Army Rally Team whose origins go back to the British Army Motoring Association rally crews of the early 1960s. That team was formed in 1996 as the LEX-ARMY Rally Team under the direction of Brig Carl Hewitt MBE and in 2005 changed to its current title to reflect the tri-service nature of its membership.

Background

2. The AFRT competes in a variety of selected National and International Stage Rallies which are combined as the Armed Forces Rally Championship. These events are chosen to offer the crews the opportunity to compete on a variety of surfaces and under differing conditions which is designed to comprehensively test crew skills. The Team is made up from serving members of the Armed Forces and associated civil servants who are selected into management positions and competitive seats each year entirely on merit and on displayed commitment to the Team and the sport. The activity is recognised formally as an approved Army Sport and is controlled by the BAMA Committee and the UK Armed Forces Sports Board (UK AFSB). The Team is funded by ASCB grants and formal sponsorship most of which is raised through Team Army. The Team members also make personal contributions to the activities and are expected to purchase items of personal protection equipment. The vehicles are owned by the MoD but are on long term loan to the Millbrook Proving Ground Ltd for the AFRT’s exclusive use and have been civilian registered, taxed and insured by Millbrook on behalf of the AFRT. All fuel, tyres, spares, repairs and routine maintenance are funded and managed by the AFRT and Millbrook Proving Ground Ltd.

Structure

3. The following Management structure is in place:

Where possible, each of these posts should have a deputy. The Director, Deputy Director, Manager, Deputy Manager and Service Manager will form the Selection & Appointment Committee.

Deputy Director

Team Manager

Service Director

Team Captain

Website Manager

PRO Embedded

Cameraman

Asst Quartermaster (Servicing Equipment)

Asst Quartermaster (Vehicle Spares)

Asst Quartermaster (Rally Equipment)

Asst Quartermaster (Trailers)

Quartermaster

Director

Service Manager

Chief Mechanic

BAMA Charter dated Apr 18 C-2

Responsibilities

4. Management Posts. The Terms of Reference (TORs) for the posts shown in para 3 above are detailed at Appendix 1 to this Annex.

5. Competing Crews. The TORs for competing crews are detailed at Appendix 1 to this Annex. Competing crews are to ensure the vehicles’ annual and pre/post event inspections are carried out by suitably qualified vehicle mechanics (VMs) and that vehicles are taken to events “ready to run”, complete with in-date documentation as detailed below at para 16. If there are difficulties achieving this requirement, crews are to inform the Team Manager and the Service Director, who will then make a decision about the use of the vehicle for that event. Crews are not to make their own decision for a vehicle not to run.

6. Crews should supply a minimum of 2 service crew members for events. If they are unable to achieve this from their own unit(s), they are to liaise with the Service Manager to source service crew members from other units. Prior to the start of each event, competing crews are to pay their entry fee contributions either by bank transfer to the Team’s account or by cheque to the Team Captain. It is each crew’s responsibility to ensure that they are ready for each event for which they have an obligation and commitment to attend. Competing crews should be familiar with the relevant sections of Regulations A, B, H, K and R of the MSA Yearbook.

7. If a crew member has to leave a vehicle, either through service or personal reasons, one of the following courses of action should be taken:

a. In the event of a crew member being unable to attend one event, the unavailable driver and the remaining co-driver may invite any former or reserve driver on the current year’s database (who is suitably licensed) to take the empty seat for that event. If the unavailable crew member is the co-driver, the AFRT Selection Committee will nominate a suitable replacement in consultation with the selected driver. The nomination for crew replacement must be agreed by the Selection Committee.

b. In the event of a crew member leaving for the remainder of the season, the Selection Committee will select a suitable replacement, selected primarily from any Team members nominated as reserve drivers/co-drivers at that season’s Selection Day.

c. The Selection Committee may change the crew pairings for service reasons during the course of the season.

8. Service Crews. Service crews are responsible to the Service Manager for ensuring that servicing, maintenance and repair duties assigned to them are carried out in an expeditious and professional manner.

General

9. Affiliation and Licensing. All Team personnel are to be members of BAMA. RN/RM and RAF personnel are also to be members of the RNRMMSA or the RAFMSA respectively. The competing crews are to be licensed by the MSA under normal MSA/FIA rules and eligibility.

10. Property. The QM controls and accounts for all Team property in accordance with routine military procedures. Team equipment is centralised at the Deepcut.

11. Finances. The Team is funded through the ASCB and Team Army sponsorship and this is supplemented by AFRT arranged sponsorship (mostly received in kind from motorsport equipment manufacturers) and by personal contributions from competing Team members. Personal contributions are not required from members of the Service crew (except on overseas visits).

12. Meetings. The AFRT Management Team routinely meets on a 2-monthly basis or in the margins of events to discuss Team affairs, future events and finances.


Vehicles

13. Team vehicles are to be modified in accordance with the vehicle documentation. A list of approved modifications for Team vehicles is given at Appendix 2. No other modifications, particularly to engines, fuelling or turbo boost, are to be made. Any crew found to have made any unauthorised modifications to their vehicle will be disqualified from events and potentially from the Team. Any equipment fitted to the vehicle is the crew’s responsibility. Crews should also refer to Regulations J, K and L of the MSA Yearbook for detailed requirements. The locations for approved decals are as determined by the Team Manager. Crews may apply suitable corps/unit decals to the tailgate; no other decals are to be applied to vehicles.

Trailers

14. Crews are responsible for ensuring that their assigned trailer, along with associated equipment, is maintained in a serviceable condition, liaising with the Asst QM(T) as required.

Fuels & Lubricants (F&L) and Spares

15. On event crews will be provided with F&L where available; for all other times crews are to be prepared to be self-sufficient for F&L and spares. Crews are to bring a basic battle pack of spares from Team sources with their service crew (the Service Manager will provide a basic list of spares required, all items of which are to be brought to each event). In extremis, when the QM does not have a necessary item, spares may be purchased, particularly if it means keeping a crew in an event. The decision to purchase spares should be made by the Director, Manager or Service Director.

Documentation

16. Competing crews are to have the following documentation:

a. Valid and in-date MSA licence.

b. In date club membership card (eg: BAMA, RAFMSA, RN&RMMSA).

c. MOD Form 90 or equivalent.

d. Vehicle documentation (in-date MOT certificate/Insurance certificate).

e. MSA vehicle logbook/passport.

Prior to Events

17. Drivers. Drivers are to ensure that their vehicle is clean, roadworthy and fully prepared for each event (in accordance with the requirements of the MSA Yearbook and these Rules).

18. Co-drivers. Prior to each event, co-drivers should liaise with the Team Manager for the submission of entry forms and for acting as the focal point for all documentation related to the entry. Crews should also consult event websites to obtain definitive information on timings, roadbook details and other useful information. The co-driver should liaise with the driver for the submission of the crew’s event report by the end of the week following a rally.

During Events

19. The vehicle starting order will be decided from the results of the previous event, ie the finishing order of the previous event will be the start order for the following event. This may be adjusted by a variety of factors, eg if a crew has been recovered by another crew during the previous event (so enabling them to continue), that recovered crew would become the last starting vehicle on the subsequent event. In some events PR aspects may need to be considered. The Team Manager’s decision on the running order is final.


20. It is important that all Team vehicles complete each event. To that end, during an event, the last vehicle is generally used as a recovery car, ie if an earlier running Team vehicle requires assistance, such assistance is to be given. If it is obvious that the last crew is unable to give assistance to a stranded vehicle such that it cannot be “kept in the running”, and if waved on by the stranded crew, the last crew may proceed. If the last crew is out of contention for improving their position, they should consider the PR value of rendering assistance to stranded civilian crews.

21. Any crew wishing to submit a protest or query during an event is to do this through the Team Manager or, in his absence, the Team Captain. Crews should not submit protests or queries directly to event organisers.

Dress

22. Team clothing, if available, is to be worn at scrutineering and prize-giving. This clothing is to be worn with black slacks and shoes.

a. Competing crews. Competing crews are to wear Team issued rally suits during an event. These are to be worn correctly, ie not tied around the waist.

b. Service crews. Service crews are to wear clean green or black coveralls in the service area and PCS uniform (including head dress) outside the service area. Coveralls are to be worn correctly, ie not tied around the waist. Head dress is to be worn when moving around events.

Championship Points System

23. The Armed Forces Land Rover Championship will be scored using the following points system:

a. 1st.......................................................................................................... 10 points.

b. 2nd .......................................................................................................... 8 points.

c. 3rd ........................................................................................................... 6 points.

d. 4th ........................................................................................................... 4 points.

e. 5th ........................................................................................................... 2 points.

f. 6th ........................................................................................................... 1 point.

24. If a tie occurs in an event, the crew with the quicker time in the greater number of stages will be declared the winning crew. In the event of a tie at the end of the Championship, the person(s) with the higher score in the greater number of events will be declared the winner.

25. If an event is split into 2 halves, half the points listed in para 23 above will be scored for each half of the event.

Trophies

26. The following perpetual trophies, illustrated at Appendix 3, will be awarded annually:

a. Tim Line Trophy – awarded to the most improved driver.

b. Mark Burton Trophy – awarded to the most improved co-driver.

c. Chris Read Memorial Trophy – awarded to the member of the Team (except drivers and co-drivers) who has made a special contribution to the Team.

d. Engineering Excellence Trophy - awarded to the member of the Team who has made the most significant engineering contribution to the Team.

e. Service Manager’s Trophy - awarded as determined by the Service Manager.

f. Man of the Year Trophy – awarded as determined by the Team Director.


Stewards

27. The Director and Manager will act as Championship Stewards in the event of any protests from the competing crews.

Finances

28. The Team’s finances will be managed by the BAMA Treasurer, overseen by the Team Manager. They will generally be used for the following transactions:

Income Expenditure

Official funding (Grants) Sponsorship (Income Generation) Personal contributions (at the rates below) *

WRC/IRC event £100 Non-WRC/IRC event £75

Revenue from disposal sale of obsolete Team equipment

* These may be varied for overseas visits

Entry fees Pace notes Fuel Tyres Spare parts Rally equipment (roll cages, intercoms,

extinguishers, trip meters, etc) Servicing equipment Rally suits, helmets, etc Team clothing Name badges Shipping costs Trophies Prize-giving Dinner

Arbitration

29. In the event that the Team Charter requires clarification at any time during the season, the decision of the Management Committee (Director, Deputy Director, Manager and Deputy Manager) will be final.


30. The Team is supported by BFBS TV which embeds a cameraman on major events and produces a filmed report which is subsequently broadcast worldwide on BFBS. The Team includes embedded PROs who manage all printed media interaction and who provide photographs, produce and distribute event reports and Team PR.

Appendices:

1. AFRT Terms of Reference. 2. List of AFRT Modifications. 3. AFRT Trophy List.


Intentionally Blank

C-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex C to BAMA Charter Dated Apr 18

AFRT – Terms of Reference

1. Terms of Reference (TORs) are provided on the subsequent pages for the following AFRT appointments:

a. Team Director.

b. Team Manager.

c. Team Captain.

d. Service Director.

e. Service Manager.

f. Chief Mechanic.

g. Quarter Master.

h. Asst QM (Rally Equipment).

i. Asst QM (Servicing Equipment).

j. Asst QM (Vehicle Spares).

k. Asst QM (Trailers).

l. Webmaster.

m. PRO.

n. Embedded Cameraman.

o. Selected drivers.

p. Selected co-drivers.

2. The TORs for each of the appointments at sub-paras a to n above are also applicable to the deputy for each of those appointments.

BAMA Charter dated Apr 18 C-1-2

3. AFRT TORs for the Team Director.

a. As Team Director, you are responsible to the BAMA Chairman for the following:

(1) Coordinating all Team activities.

(2) Liaising with the BAMA Executive Committee.

(3) Liaising with the RAFMSA and RNRMMSA committees.

(4) Liaising with motor sport events and organisations as appropriate.

(5) Liaising closely with the Deputy Team Director to provide clear leadership and direction to the Team.

(6) Ensuring that the Team operates safely and complies with the various applicable rules and regulations.

(7) Developing sponsorship arrangements and appointing appropriate Points Of Contact (POCs) within the Team to liaise with potential and established sponsors.

b. You should review these TORs annually or when handing over the post of Director.


4. AFRT TORs for the Team Manager.

a. As Team Manager, you are responsible to the Team Director for the following:

(1) Maintaining an up-to-date database of Team members.

(2) Maintaining an up-to-date database of Team sponsors.

(3) Maintaining an up-to-date calendar of events.

(4) Submitting a list of planned events to the UKAFSB Secretary before the start of each competition season.

(5) Coordinating the administrative arrangements for each event.

(6) Liaising with event organisers.

(7) Producing and distributing Admin Orders for events, work sessions and visits.

(8) Liaising with the Director to determine the start order for each event.

(9) Liaising with MSA Scrutineers to arrange the issue/renewal of MSA Vehicle Passports.

(10) Ensuring that entry forms are submitted to event organizers.

(11) Ensuring that entry fees are paid to event organizers.

(12) Procuring pace notes before events (if appropriate).

(13) Ensuring that post-event reports are produced and distributed to an up-to-date list of recipients.

(14) Co-ordinating transactions into and out of the Team’s bank account.

(15) Monitoring transactions into and out of the Team’s sub-account at 27 Regt RLC.

(16) Submitting key authorization lists for Keys 28N and 28P to the MGR at Deepcut on a 6-monthly basis.

b. You should review these TORs annually or when handing over the post of Manager.


5. AFRT TORs for the Team Captain.

a. As Team Captain, you are responsible to the Team Director for the following:

(1) Maintaining service discipline within an informal military Team environment.

(2) Acting as the focal point for Team members to approach the Management.

(3) Ensuring that all competing crews maintain appropriate dress standards and behaviour when on event.

(4) Ensuring that any issues concerning the competing crews are resolved in an appropriate manner, bringing any contentious issues to the notice of the Team Manager and, if necessary, the Team Director.

(5) Collecting personal contributions from competing crews before each event.

(6) Co-ordinating with the Service Director to determine refuel requirements during

events.1

(7) Monitoring and regulating inputs by Team members on social media.

(8) Collecting personal contributions from Team members attending the Prize-Giving Dinner (PGD).

(9) Presiding at the PGD.

b. You should review these TORs annually or when handing over the post of Captain.

1. If necessary, this task may be delegated on an event by event basis to an experienced co-driver.


6. AFRT TORs for the Service Director.

a. As Service Director, you are responsible to the Team Director for the following:

(1) Ensuring that the Team’s vehicles and trailers are serviceable for each event.

(2) Carrying out periodic inspections of the Team’s vehicles.

(3) Overseeing any engineering upgrades to the Team’s vehicles.

(4) Ensuring that the Team’s vehicles are set to an equal performance standard.

(5) Acting as Eligibility Scrutineer to resolve any disputes regarding vehicle eligibility, particularly in relation to the requirements of para 13 of Annex C.

(6) Planning the layout of the Team’s service area when on event.

(7) Ensuring the safe and proper standards of activity and the correct behaviour of all persons in the service area.

(8) Co-ordinating the activities of the service crew during events, liaising with the Service Manager and Chief Mechanic as required.

(9) Ensuring that any issues concerning the service crew are resolved in an appropriate manner, bringing any contentious issues to the notice of the Team Manager and, if necessary, the Team Director.

(10) Co-ordinating with the Team Captain to determine refuel requirements during events.

(11) Co-ordinating with the QM and the Asst QM (Servicing Equipment) to ensure adequate provision of tools, etc, during and between events.

(12) Co-ordinating with the QM and the Asst QM (Vehicle Spares) to ensure adequate provision of spare components during and between events.

(13) Ensuring that the following vehicle documentation is kept up-to-date:

(a) MOT test certificates.

(b) Insurance certificates.

(c) Vehicle Excise Duty.

b. You should review these TORs annually or when handing over the post of Service Director.


7. AFRT TORs for the Service Manager.

a. As Service Manager, you are responsible to the Service Director for the following:

(1) Ensuring that all Team members comply with Health & Safety requirements within service areas when on event.

(2) Ensuring that all service crew members maintain appropriate dress standards and behaviour when on event.

(3) Allocating tasks to the service crew during events.

(4) Liaising with the Chief Mechanic.

(5) Advising the Service Director of any deficiencies or breakages of tools, etc, during and between events.

(6) Advising the Service Director of any deficiencies of spare components during and between events.

(7) Ensuring that the Romeos’ MOT tests are kept up-to-date.

(8) Maintaining the Team’s Risk Assessments and ensuring they are available during events.

(9) Ensuring the security of the Team’s assets when on and off events.

b. You should review these TORs annually or when handing over the post of Service Manager.


8. AFRT TORs for the Chief Mechanic.

a. As Chief Mechanic, you are responsible to the Service Director for the following:

(1) Ensuring that all tasks undertaken on the Team’s Romeos and Tangos are undertaken in a safe manner and carried out to the highest possible standards.

(2) Ensuring that the Team’s Romeos are withdrawn from an event if they are no longer in a roadworthy condition.

(3) Maintaining a reference folder of technical information relevant to the Team’s Romeos and Tangos.

(4) Ensuring the security of the Team’s vehicles when travelling to and from, and during, events.

(5) Ensuring that Personal Protective Equipment (PPE) is available and used as appropriate.

(6) Liaising with the Service Manager.

b. You should review these TORs annually or when handing over the post of Chief Mechanic.


9. AFRT TORs for the Quarter Master.

a. As Quarter Master (QM), you are responsible to the Team Director for the following:

(1) Supervising the activities of the following Assistant QMs:

(a) Asst QM (Rally Equipment).

(b) Asst QM (Servicing Equipment).

(c) Asst QM (Vehicle Spares).

(d) Asst QM (Trailers).

(2) Ensuring adequate stock-holdings of fuels and lubricants (F&L), with a

replenishment plan in place both prior to and following each event2.

(3) Arranging the disposal of waste F&L.

(4) Liaising with the Team Manager to determine the most appropriate source when replacing/procuring servicing equipment, vehicle spares, rally equipment and F&L.

(5) Liaising with the Team Manager to determine the disposal of scrap equipment.

(6) Ensuring that those Team assets that are ‘lifed’ are kept in date. These assets can include (but are not limited to) the following:

(a) Workshop fire extinguishers.

(b) F&L.

(c) Tyres.

b. You should review these TORs annually or when handing over the post of QM.

2. As a rule a minimum of 21 full cans should be maintained at Deepcut.


10. AFRT TORs for the Asst QM (Rally Equipment).

a. As Asst QM (Rally Equipment), you are responsible to the Quarter Master for the following:

(1) Maintaining the Team’s rally equipment in a serviceable condition. This equipment includes (but is not limited to) the following:

(a) Vehicle equipment:

i. Roll cages.

ii. Seats.

iii. Harnesses.

iv. Fire extinguishers (plumbed-in).

v. Fire extinguishers (hand-held).

vi. Intercom units.

vii. Trip-meters.

(b) Individual equipment:

i. Rally suits.

ii. Helmets and intercom headsets.

iii. HANS devices.

iv. Watches.

v. Torches.

(2) Ensuring that all items of rally equipment held and used by the Team are to have been bought with receipts provided to the Team Manager or gifted from whatever source with an audit trail on file.

(3) Ensuring that the seats and harnesses are ‘in date’.

(4) Ensuring that the rally suits and helmets are ‘in date’.

(5) Ensuring that the fire extinguishers are serviced and ‘in date’.

(6) Controlling the issue and return of individual rally equipment.

(7) Maintaining a register of the Team’s rally equipment.

(8) Informing the QM of any unserviceable or deficient equipment to determine a resolution.

(9) Purchasing Team clothing when orders are placed by individuals.

b. You should review these TORs annually or when handing over the post of Asst QM (Rally Equipment).


11. AFRT TORs for the Asst QM (Servicing Equipment).

a. As Asst QM (Servicing Equipment), you are responsible to the Quarter Master for the following:

(1) Maintaining the Team’s servicing equipment in a serviceable condition. This equipment includes (but is not limited to) the following:

(a) Tools and toolboxes.

(b) Jacks.

(c) Axle stands.

(d) Pressure washer.

(e) Welder.

(f) Air compressor.

(g) Extension reel.

(h) Gazebos.

(2) Ensuring that all items of servicing equipment held and used by the Team are to have been bought with receipts provided to the Team Manager or gifted from whatever source with an audit trail on file.

(3) Maintaining a register of the Team’s servicing equipment.


b. You should review these TORs annually or when handing over the post of Asst QM (Servicing Equipment).


12. AFRT TORs for the Asst QM (Vehicle Spares).

a. As Asst QM (Vehicle Spares), you are responsible to the Quarter Master for the following:

(1) Maintaining adequate stocks of serviceable vehicle spares in a secure environment. These spares are generally categorized as follows:

(a) Major components, eg engines.

(b) Minor components, eg shock absorbers.

(c) Service items used on a regular basis, eg brake pads, filters, etc.

(d) Tyres.

(2) Ensuring that all spares held and used by the Team are to have been bought with receipts provided to the Team Manager or gifted from whatever source with an audit trail on file.

(3) Controlling the issue and replacement of vehicle spares.

(4) Maintaining a register of the Team’s vehicle spares.

(5) Informing the QM of any unserviceable or deficient components/spares to determine a resolution.

b. You should review these TORs annually or when handing over the post of Asst QM (Vehicle Spares).


13. AFRT TORs for the Asst QM (Trailers).

a. As Asst QM (Trailers), you are responsible to the Quarter Master for the following:

(1) Liaising with the Team’s selected drivers/co-drivers to ensure that the allocated Tangos are maintained in a serviceable condition.


b. You should review these TORs annually or when handing over the post of Asst QM (Trailers).


14. AFRT TORs for the Webmaster.

a. As Webmaster, you are responsible to the Team Director for the following:

(1) Ensuring that the Team’s website functions correctly and shows up-to-date information.

(2) Liaising with the Team Manager to ensure that the correct sponsors’ logos and website links are shown.

(3) Keeping the Team’s social media and internet profile up to date and filled with relevant and timely information, in line with current MOD cyber security procedures.

(4) In co-ordination with the PRO, collating images relevant to the Team’s activities and distributing them to the Team members.

b. You should review these TORs annually or when handing over the post of Webmaster.


15. AFRT TORs for the Public Relations Officer.

a. As Public Relations Officer (PRO), you are responsible to the Team Director for the following:

(1) Liaising with the Team Manager to ensure suitable pre- and post-event reports are produced and distributed as appropriate.

(2) In co-ordination with the Webmaster, collating images relevant to the Team’s activities and distributing them to the Team members.

b. You should review these TORs annually or when handing over the post of PRO.


16. AFRT TORs for the Embedded Cameraman.

a. As Embedded Cameraman, you are responsible to the Team Director for the following:

(1) Videoing and photographing the Team at events and other appropriate occasions.

(2) Liaising with Forces TV to arrange for the broadcast of suitable pre- and post-events TV reports.

(3) Producing video clips of the Team activities for use during displays, etc.

b. You should review these TORs annually or when handing over the post of Embedded Cameraman.


17. AFRT TORs for the Selected Drivers.

a. As a Selected Driver, you are responsible to the Team Director for the following:

(1) Taking custody of, maintaining and preparing your assigned Romeo and Tango for each event, ensuring that they are ready for each event.

(2) Providing, or planning for, the transport requirements of your Romeo to and from each event, and ensuring the Team Manager is aware of your plan.

(3) Having full knowledge of the car and its eligibility for the class entered.

(4) Having full knowledge of the appropriate sections of the MSA Year Book relevant to stage rallying.

(5) Having full knowledge of the Supplementary Regulations, Final Instructions and any bulletins for each event entered.

(6) Liaising with your co-driver to ensure that the crew is fully prepared for each event.

(7) Ensuring that your Romeo and Tango are returned to Deepcut after each event unless permission has been expressly given by the Team Director to go elsewhere.

(8) Ensuring that your Romeo and Tango are thoroughly cleaned after each event, paying particular attention to the underside.

(9) Providing accurate reports to the Service Director after each event to inform him of any rectification work that is required.

(10) Attending as many work sessions as possible3.

(11) In co-ordination with your co-driver, providing a brief, accurate and interesting report of each event to the Team Manager for the Team’s Report.

(12) Being prepared to represent the AFRT at extra-curricular events and being in a position to brief interested parties on the benefits of the AFRT.

(13) Assisting the QM by providing accurate reports as to the condition of your Rally Equipment.

(14) Ensuring that your Rally Equipment is present at each event, even when you are unavailable.

(15) Ensuring that no alterations/enhancements are made to your Romeo without the express permission of the Team Director.

b. You should review these TORs annually or when handing over the assigned Romeo, Tango and associated rally equipment.

3. The Service Director will provide assurance for the work carried out on each Romeo but you, as the driver, should also take responsibility for this.


18. AFRT TORs for the Selected Co-Drivers.

a. As a selected co-driver, you are responsible to the Team Director for the following:

(1) Assisting the driver in taking custody of, maintaining and preparing your assigned Romeo and Tango for each event, ensuring that they are ready for each event.

(2) Assisting the driver in providing, or planning for, the transport requirements of your Romeo to and from each event, and ensuring the Team Manager is aware of your plan.

(3) Having full knowledge of the car and its eligibility for the class entered.

(4) Having full knowledge of the appropriate sections of the MSA Year Book relevant to stage rallying.

(5) Having full knowledge of the Supplementary Regulations, Final Instructions and any bulletins for each event entered.

(6) Liaising with your driver to ensure that the crew is fully prepared for each event.

(7) Assisting the driver in returning your Romeo and Tango to Deepcut after each event unless permission has been expressly given by the Team Director to go elsewhere.

(8) Assisting the driver in thoroughly cleaning your Romeo and Tango after each event, paying particular attention to the underside.

(9) Providing accurate reports to the Service Director after each event to inform him of any rectification work that is required.

(10) Attending as many work sessions as possible4.

(11) In co-ordination with your driver, providing a brief, accurate and interesting report of each event to the Team Manager for the Team’s Report.

(12) Being prepared to represent the AFRT at extra-curricular events and being in a position to brief interested parties on the benefits of the AFRT.

(13) Assisting the QM by providing accurate reports as to the condition of your rally equipment.

(14) Ensuring that your rally equipment is present at each event, even when you are unavailable.

(15) Ensuring that no alterations/enhancements are made to your Romeo without the express permission of the Team Director.

b. You should review these TORs annually or when handing over the assigned Romeo, Tango and associated rally equipment.

4. The Service Manager will provide assurance for the work carried out on each Romeo but you, as the co-driver, should also take responsibility for this.


Intentionally Blank



LIST OF AFRT MODIFICATIONS

The following table details the modifications that are recommended for AFRT vehicles. Such a table recording the embodiment of these modifications is to be included in the servicing documentation for each vehicle.

Modification Number and Description

Reason/ Request

Source Date Completed/ Found Embodied

1. AFRT MOD NO 1

INTERNAL ROLL CAGE

MSA Yearbook

Reg K

Para 1

Whitbread Engineering/

Safety Devices

2. AFRT MOD NO 2

SAFETY SEATS

(Mounted on 5mm plate)

MSA Yearbook

Reg K

Para 2.2

Cobra

3. AFRT MOD NO 3

6 POINT HARNESS

(Eyelets fitted with spreader)

MSA Yearbook

Reg K

Para 2.1

Schroth

4. AFRT MOD NO 4

FIXED FIRE EXTINGUISHER

(Electrically activated)

MSA Yearbook

Reg K

Para 3

Lifeline Fire Systems

5. AFRT MOD NO 5

ELECTRICAL CUT OFF

(Internal & external pulls)

MSA Yearbook

Reg K

Para 8.1-8.5

Team purchase

6. AFRT MOD NO 6

AIR HORNS

(Fused / relay fitted)

MSA

Sect K

Para 37.8.7

Mountney Ltd

7. AFRT MOD NO 7

MUD FLAPS

(Front & Rear)

MSA Yearbook

Reg J

Para 5.2.6

Genuine Land Rover/

Team purchase

8. AFRT MOD NO 8

TOWING EYES

(Painted bright yellow)

MSA

Sect K

Para 37.9.7

9. AFRT MOD NO 9

SPOT LIGHTS

(Fused / relay fitted)

User request Terrafirma LED/

Team provided

10. AFRT MOD NO 10

TRIP METER

(Fused)

User request Team purchase

11. AFRT MOD NO 11

INTERCOM

(Fused)


12. AFRT MOD NO 12

PYE RADIO

(Fused)


13. AFRT MOD NO 13

14” STEERING WHEEL

User request Mountney Ltd

14. AFRT MOD NO 14

REAR ANTI-ROLL BAR

User request Genuine Land Rover/

Team purchase


Modification Number and Description

Reason/ Request

Source Date Completed/ Found Embodied

15. AFRT MOD NO 15

UPRATED SPRINGS

User request Genuine Land Rover/ Terrafirma

16. AFRT MOD NO 16 MODIFIED FRONT SPRING TURRETS

User request Terrafirma

17. AFRT MOD NO 17

REMOTE RESERVOIR SHOCK

ABSORBERS


18. AFRT MOD NO 18

SELF-CENTRING STEERING

DAMPER


19. AFRT MOD NO 19 MODIFIED BRAKE DISCS (Cross-Drilled/Grooved)


20. AFRT MOD NO 20 POLYBUSHES

User request Polybush

21. AFRT MOD NO 21 BONNET CATCHES

User request AeroCatch

22. AFRT MOD NO 22 HANDBRAKE RELEASE

User request Crew/Service Manager

23. AFRT MOD NO 23 MODIFIED DASH (Fused)


24. AFRT MOD NO 24 DASH AUX SOCKET (Fused)


25. AFRT MOD NO 25 24v – 12v CONVERTER (Fused)


26. AFRT MOD NO 26 CO-DRIVER’S WASH/WIPE SWITCH


27. AFRT MOD NO 27 CO-DRIVER’S FOOT REST

User request Crew

28. AFRT MOD NO 28 INTERNAL LIGHT (Fused)

User request Crew

29. AFRT MOD NO 29 REAR STOWAGE BOX

User request Crew

30. AFRT MOD NO 30 SPARE WHEEL CARRIER


31. AFRT MOD NO 31 SWING TAIL GATE




AFRT TROPHY LIST


value £

Tim Line Trophy Most improved driver To follow

Mark Burton Trophy Most improved co-driver

50

Chris Read Memorial Trophy

Member of the Team (except drivers and co-drivers)

who has made a special contribution to the Team

25

Engineering Excellence Trophy

Member of the Team who has made the most significant

engineering contribution to the Team

To follow

Service Manager’s Trophy

As determined by the Service Manager

40

AFRT Man of the Year Trophy

As determined by the Team Director

50


Intentionally Blank

D-1 BAMA Charter dated Apr 18

Annex D to BAMA Charter Dated Apr 18

ARMY MOTORCYCLING ASSOCIATION CHARTER

History

1. The Army Motorcycling Association (Army MCA) was formed in 1937 – details are scarce from this period but it is known that Army MCA teams entered the International Six Days Trial (ISDT) in 1937 and 1938 using Matchless M5 machines, and the inaugural Army Motorcycle Championships took place in 1938. In Sep 1939, the ISDT was held in Austria. On day 5, the Army MCA team were leading overall when representation from the British Embassy appeared ordering the team to withdraw immediately and return home via France. Despite many difficulties they did. WW2 was declared only 2 days later.

2. Post war years saw a massive increase in the number of motorcycles in military service especially the BSA M20 with plenty of talented riders such as John Giles and Arthur Lampkin. There were plenty of Trials run at all levels and Army participation started in the ISDT and Scottish Six Day Trail (SSDT). In 1960 Army MCA came under the newly formed British Army Motoring Association with Lt Col Noddy Lowe in charge as the Association’s first Secretary based at the Army School of Mechanical Transport (ASMT) in Bordon. During the mid 60s, the BSA M20 was replaced by the Triumph TRW, but this machine was considered unsuccessful and was replaced by the BSA B40 in 1967.

3. Military motorcycling flourished under the guidance of the Army MCA, the major events ISDT and SSDT had highly competitive Army Teams each year. ASMT moved to Leconfield, and the Secretary’s post moved to the Advanced Driver Training Wing. The BSAs were replaced by the Armstrong MT500 in the late 70s which was much loved by motorcyclists but hated by Army riders due to the difficulty in starting a 500cc single. In the early 80s, the Enduro discipline gained in stature – this became the main focus for military participation while Trials evolved into a more specialised nature and the Trials machines became ever smaller, lighter and more delicate. A hard core of Army MCA riders continued and, although the ISDT adopted an Enduro format (later becoming the ISDE), a strong cadre of Trials riders have kept the discipline intact with annual participation in the high profile SSDT. In the mid 90s, the Armstrong was replaced by the Harley Davidson MT350 and with disc brakes and an electric start it was deemed an immediate success. In April 2009, use of the Harley Davidson MT350 stopped and the British Armed Forces Motoring Association (BAFMA) carried on as a training activity using civilian machines for a further 18 months.

4. From Jul 10, all authorised motorcycling was stopped, but riders and teams still continued to ride with no real authority and at increasing risk, hence the requirement to formalise the activity.

Background

5. For the past 50 or so years, Army MCA has been based upon training value and not competition. The role of BAMA/BAFMA was to improve off road riding skills though the premise of Advanced Driver Training. The move to a sport has reversed this role and now Army MCA activity is based around competitions where there must be a winner. Although the only motorcycle disciplines currently catered for are Trials, Enduro and Road Race, this may not always be the case. Providing there is sufficient interest at rider level, and managerial level, there is no reason why other areas on the sport such as MX, Supermotard, Speedway and Grass track etc could not be included in the future.

BAMA Charter dated Apr 18 D-2

Responsibilities

6. Responsibilities of each of the secretaries are as follows:

a. Army MCA Secretary:

Lead on all Army MCA matters

Produce the 5 year budget plan

Control all funding and maintain property – income and expenditure

Produce all Reports and Returns to ASCB by the timelines

Endorse recommendations for BAMA Colours

Nominate a lead to run the annual Army Championships and lead on all matters relating to the Anglo/Swedish Competition.

Produce the Army summer and winter fixture lists for approval by the ASCB

b. Trials Secretary:

Lead on all Trials matters

Provide input into the Trials forecast of expenditure for inclusion in the 5 year budget plan



Recommend Trials Enduro riders for their BAMA Colours

Produce the Army summer and winter Trials fixture lists for the MCA Secretary

c. Adventure/Cross Terrain Secretary:

Lead on all Adventure/Cross Terrain matters

Provide input into the Adventure/Cross Terrain forecast of expenditure for inclusion in the 5 year budget plan



Recommend Adventure/Cross Terrain riders for their BAMA Colours

Produce the Army summer and winter Adventure/Cross Terrain fixture lists for the MCA Secretary

d. Enduro/MX Secretary:

Lead on all Enduro/MX matters

Provide input into the Enduro/MX forecast of expenditure for inclusion in the 5 year budget plan



Recommend Enduro/MX riders for their BAMA Colours

Lead on all matters relating to the ISDE

Produce the Army summer and winter Enduro/MX fixture lists for the MCA Secretary

e. Road Race Secretary:

Lead on all Road Race matters




Recommend Road Race riders for their BAMA Colours

Lead on all matters relating to the Isle of Man TT Race

Produce the Army summer and winter Road Race fixture lists for the MCA Secretary


f. Germany Secretary:

Lead on all BA(G) motorcycling matters




Recommend BA(G) riders for Army Selection and potentially their BAMA Colours

Lead on all matters relating to Army motorcycling in Germany

Produce the Army summer and winter BA(G) fixture lists for the MCA Secretary

Key Events

7. Army motorcycling is predominately off road based1 and supports the following key events on an annual basis:

a. SSDT. Arguably the greatest motorcycle trial in the world, since its origin in 1909, no other trial has captured the imagination of rider and spectator in the same way. Riders are lured to the SSDT from all over the world, and the event has the same status for trials riders as the Isle of Man TT has for road racers. Army participation started in the 60s and for the past 20 or so years the Army has entered a team of 3 riders supported by a crew of 3. Riders compete for the Best Service team and individual awards against the other teams including the RAF and Police.

b. ISDE. The premier world Enduro event, the ISDE has been running since 1913. Countries are appointed by the FIM2 to run the event on an annual basis, where national teams compete against each other. GB enters senior (Trophy) and junior (Vase) teams of 4 riders with the best of 3 to count. The standard of participation is high (this is not an event for novices) and numbers are limited, to this end the ACU3 will vet teams to ensure riders are of sufficient standard and may put a cap on the numbers. Army participation can be dated back to 1937, and we have competed on a regular basis ever since, occasionally sending two teams. The Army is classed a club team and usually enter a team of 3 riders. The Army has a good standing with the ACU due to our commitment over many years and vetting and team allocation is normally not an issue. The Army team has strong links with the GB team and assist them with training and logistics where possible.

c. Anglo/Swedish Competition. The Anglo/Swedish competition was first run in 1953 and has been running annually ever since. The event is run on a home and away basis with the venue alternating every year; Sweden and the UK. The competition is based on a team of 4 riders with the best 3 to count and follows the format of a 3 Stage Trial as dictated by the host country. The competition is held concurrently with the host country’s annual Army Championships and forms part of a competition within the main competition. After the event it is customary to have a dinner where the riders and managers exchange gifts. Recent events have used the following formats:

(1) Sweden. The Army team are invited to the Swedish Army winter competition held in Feb in Alvdalen or Ostersund. Temperatures are always well below freezing and typically around -20°C with heavy snow. The Army team are loaned Swedish Army motorcycles which are fitted with skis and the competition follows an enduro format in two stages, day riding and night riding.

1. This includes both true off road – ie trials, MX and enduro and well as track-based ‘road’ racing, none of which require machines to be road registered or riders to possess motorcycle licences. A minority of trials, enduro and cross terrain events require machines and riders to use the public highway.

2. Fédération Internationale de Motocyclisme – the world governing body.

3. Auto Cycle Union – the UK governing body.


(2) UK. Due to the demise of the general service motorcycle, the Swedish team have to bring their motorcycles to the UK. They arrive a few days prior to the event and will settle and carry out low level training. The event format follows the Army Championships which is normally a two day event covering both Trials and Enduro.

d. Army Championship. The Army Championship is the Army flagship event of the year and has been running since 1938. It attracts a large number of entrants and is normally run over two days, but can in extremis be run over a single day. The event takes the format as dictated by the organiser but covers both Trials and Enduro disciplines and follows ACU rules. Special Tests, Mechanical Tests, Map Reading, Shooting, Acceleration and Brake Tests and Graded Hills have all been included in the past, largely depending upon the time and resources open to the organiser. Open to serving members of Army, TA and Civil servants who are full members of BAMA, the event could be opened up to associate members and past members of the Armed Forces and on an invitation basis. There are many individual awards and trophies to be competed for; a complete list is at Appendix 1 to this Annex.

ACU Affiliation and Licensing

8. The Army MCA is affiliated to the ACU as a non-territorial club. It operates under their National Sporting Code and Rules of the Union and any events are run in compliance with the ACU Standing Regulations with modifications outlined in the Supplementary Regulations.

a. Riders. Riders are required to hold the appropriate class of licence when they ride in ACU organised and run events.

b. Organisers. Army MCA event organisers are required to hold a Clerk of the Course licence. Training courses are run twice a year at the ACU’s head office, with places allocated by the ACU.

c. Army Championship. The Army Championship is an Army Sports Control Board endorsed event and riders are classed as being on duty. Although the event is run in accordance with ACU regulations, there is no requirement to apply for an ACU permit or comply with ACU licensing. However, if the event is open to BAMA members/associate members who are not serving members of the Army or Reserve then the requirement for ACU permits and licensing is extant.

Grading

9. The ACU has separate grading for each riding discipline and class. This can be complex and to this end the Army MCA will use the following simplified grading system regardless of the discipline ridden:

a. Novice. A rider who has recently joined the sport but has yet to be placed in the top 3 of finishers on three or more occasions will be graded as a Novice.

b. Intermediate. A rider who has competed for 2 or more seasons in their chosen riding discipline.

c. Expert. A rider who has placed in the top 3 finisher on more than 3 occasions will be graded as an Expert. Furthermore, any rider who is selected to ride or who has previously ridden for the Army is graded as an Expert.

10. Upgrading. Upgrading from Novice to Expert will be considered by the Secretary of each discipline as and when required. Results/experience prior to joining the Army may be considered by the Secretaries and exceptionally individuals may move straight to Expert status.


Property

11. All Army MCA property is to be recorded on an AB115 and maintained on a regular basis. Overall responsibility resides with the Army MCA Secretary. Property includes the following:

a. Archive Material. Presentations received by the Army MCA. Historical documents, photographs and video footage.

b. Trophies. See Appendix 1.

c. Motorcycles. On occasion, Army MCA may purchase motorcycles for use in the SSDT or ISDE.

d. Consumables. In order to run events, consumables such as tape, arrows, time cards and punch cards are required.

e. Presentations. A small stock of Army MCA plaques, ties and badges are to be maintained.

Meetings

12. The secretary Army MCA is responsible for holding an AGM on an annual basis. Minutes are to be produced and distributed to the Chairman. The meeting should be held prior to the budgetary submissions which are due in Feb of each year. Attendance is:

a. Secretary MCA – Chairman.

b. Assistance Secretary MCA.

c. All Discipline Secretaries.

d. BA(G) Secretary.

e. Treasurer or 27 Regt RLC Accountant.

f. All full members of BAMA are invited to attend the AGM.

13. Army MCA management committee meetings can be called at the discretion of the Secretary. The meetings are to be called in order to discuss important issues affecting the running of the association. Typical agenda items may include:

a. Additions to the fixture list.

b. Annual budget allocation.

c. Key event planning.


14. Army MCA will use the winged wheel as their emblem – illustrated on page D-1. The emblem identifies Army MCA amongst other clubs and should be used widely to adorn clothing and motorcycles.

15. Discipline groups are responsible for updating the Army MCA Secretary on the performance of individuals. They are to update websites, produce post event reports and maximise opportunities to promote their sport in a positive manner and in line with the BAMA mission.

Appendix:

1. Army MCA Trophy List.


Intentionally Blank

D-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex D to BAMA Charter Dated Apr 18

ARMY MCA TROPHY LIST


value £

[Details to be inserted]

BAMA Charter dated Apr 18 D-1-2


value £

E-1 BAMA Charter dated Apr 18

Annex E to BAMA Charter Dated Apr 18

BAMA MEMBERSHIP CATEGORIES

Ser Category Entitled Personnel Annual

Subscription Entitlement to BAMA

Membership Card

1 FULL Regular and Reserve members of the Army

Yes Yes

2 ASSOCIATE Serving members of other Services

MOD Civilian members

Civilian members of local MSA/ACU and Affiliated Clubs

Retired members of the Army (Regular and Reserve)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Appendices:

1. BAMA Membership Application Form. 2. BAMA Membership Standing Order Mandate.

BAMA Charter dated Apr 18 E-2

Intentionally Blank

E-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex E to BAMA Charter Dated Apr 18

BRITISH ARMY MOTORSPORTS ASSOCIATION

BAMA MEMBERSHIP APPLICATION FORM

Welcome to BAMA, please provide all the information requested as this will not only speed up your application but also ensure that you receive the right information in future. Please print clearly.

1.

Rank or Title

Surname Known as

Forenames

Service/Regt/Corps Serving/Retired:

Address Email mil

Email civ

Tel mil

Civ

Post Code Mobile

2.

Type of membership/payment

Full 1 Yes/no Associate 2 Yes/no

Payment method 3 4 Cheque/cash Cheque No

Signature Date

Support for Associate Membership5

Name Membership No

Your initial payment must be as in box 2. Subsequent payments are to be made by Standing Order. Please complete the Standing Order Mandate, which is at Appendix 2. Failure to do so will delay your membership being approved.

1. Full membership is available to serving members of the Army. See footnote 3.

2. Associate membership is available to all other applicants until terminated.

3. The annual subscription fee is £10.00.

4. Cash is acceptable if enrolment is at an event where the Membership Secretary is present.

5. Initial application for associate membership must be supported by a current full member.

BAMA Charter dated Apr 18 E-1-2

3.

I’m interested in: (tick all that apply and comment if needed.)

Navigation events, 4 wheeled

Motorcycling - Enduro

Motorcycling - Trials

Motorcycling - other

Stage Rallying

Circuit racing-cars

Karting

Other

Event administration

Social administration

Support teams

Adventure, 2 or 4 wheeled

Having signed, above, I agree to BAMA holding my personal details for the purposes of running the Association. The information given in this form is processed in accordance with the Data Protection Act, it will not be passed to third parties, used for purposes other than BAMA membership and BAMA event administration, and will not be retained longer than required. The information will be destroyed on receipt of written confirmation that membership is no longer required.

Please send your application and cheque to

Sue Dymond BAMA Membership Secretary 7 Manor Bridge Court TIDWORTH Hampshire SP9 7NH Telephone for queries 01980 846007

Cheques should be made payable to 27 Regt Central Bank

Official use only

Membership number

Date of application Renewal date

Standing Order Mandate completed and sent to bank

Membership card sent

E-2-1 BAMA Charter dated Apr 18

Appendix 2 to Annex E to BAMA Charter Dated Apr 18

BAMA MEMBERSHIP STANDING ORDER MANDATE

Please print in black ink using uppercase letters, or type.

This form must accompany your application form - DO NOT SEND TO YOUR BANK.

Instructions to your Bank:

1. Your Bank details:

Account Name

Sort Code

Account Number

2. The payment will be made to:

Account Name 27 Regt Central Bank

Name of Bank Holts

Branch Farnborough

Sort Code 16-19-26

Account number 10831717

Reference ‘Name’ BAMA Membership

3. Payment details:

Amount of payment £10.00

Date of first payment 1 (dd/mm/yyyy)

Continue until cancelled by me in writing 2

Periodicity of payment Annually on anniversary of 1st payment

4. Authority:

Signature.

Date in Full (dd/mm/yyyy).

1. This will be one year after joining and entered by the membership secretary.

2. You are responsible for cancelling this Standing Order Mandate. Please inform Membership Secretary if you do. Tick this box.

BAMA Charter dated Apr 18 E-2-2

Intentionally Blank

F-1 BAMA Charter dated Apr 18

Annex F to BAMA Charter Dated Apr 18

PROPERTY ACCOUNTING

Property should be accounted for using an AB115, example shown below, or a locally produced form using Word or Excel.

BAMA Charter dated Apr 18 F-2

Intentionally Blank

G-1 BAMA Charter dated Apr 18

Annex G to BAMA Charter Dated Apr 18

FINANCIAL MANAGEMENT IN BAMA

References:

A. Defence Intranet | Library | SD & Compliance - Service Funds Regulations. B. AGAI Vol 1 Chap 5 - Sport. C. 2014DIN01-099 - Status of Sports in the Services. D. JSP 752 Chapter 4 Section 8 - Sports Travel. E. 2014DIN10-055 - Army Sports Lottery.

Introduction

1. The BAMA accounts are to be run in accordance with Service Funds Regulations (Reference A) whilst adhering to References B to E. The BAMA financial account is held as a Specific Purpose Fund (SPF) within the 27 Regt RLC Regimental Account and is controlled by the Regimental Accountant. The BAMA account is sub-divided into individual Account Codes (A/C Codes) to manage funds allocated to the respective disciplines in support of the annual activities and 5-year financial plan.

Aim

2. The aim of this Annex is to set out the financial process to be implemented to ensure BAMA supervises its expenditure appropriately.

3. The Chairman/Vice Chairman, Group and Discipline Secretaries or their appointed representative may access BAMA funds. In order to access funds, the Regimental Accountant will require three specimen signatures from the authorised individual. Once completed, access to the account is done via the Treasurer/Fund Manager by the completion of appropriate paperwork and with an authorised signature. Individuals can only access their own discipline areas. The Executives account is accessed by the Chairman and Vice Chairman only.

Payment Vouchers (PV)

4. The payment voucher to be used for all BAMA transactions can be found at Appendix 1 (example shown at Appendix 2). It is the responsibility of the respective BAMA authorised signatories to complete and submit payment vouchers either manually or electronically to the Regimental Accountant for Fund Manager financial approval. Transactions submitted by e-mail or phone without a completed payment voucher and supporting paperwork will not be processed. The Fund Manager is to countersign all payment vouchers in accordance with Reference A1. The Regimental Accountant is to maintain a list of specimen signatures for all BAMA authorised signatories2.

5. Payment into the account from entry fees/sponsorship can be made by cheque or BACS payment. To complete the transaction, the Receipt Voucher (RV) shown at Appendix 3 must be completed and sent to the Regimental Accountant. If BACS is the preferred method, individuals must ensure the discipline account code is clearly marked by the payer to avoid confusion. Bank details for payment into the account are:

Holts Bank Acct No 10831717 Sort Code 16-19-26

1. The Fund Manager is the only person authorised to formally approve payment vouchers.

2. Vice Chairman, Group and Discipline Secretaries.

http://defenceintranet.diiweb.r.mil.uk/DefenceIntranet/Library/Army/BrowseDocumentCategories/InformationPolicyAndServices/InformationManagement/InformationManagementPolicyAndGuidance/SdAndComplianceServiceFundsRegulations.htm

BAMA Charter dated Apr 18 G-2

6. Payments to suppliers/entry fees can be made by BACS transfer from 27 Regt RLC; individuals requesting payment must ensure the PV is completed with the bank name, sort code and account number of the payee.

Financial Restrictions

7. Requests over £2000 for any single or group event will require the approval of the Group Secretary or for those over £5000 the Vice Chairman or Chairman. Email confirmation is sufficient and is required prior to the submission of payment vouchers to the Regimental Accountant. This ensures sufficient funds are available to complete the transaction and satisfies the account audit trail.

A/C Codes

7. In order to track spending and provide accurate data for audits, the following A/C Codes are to be used in the account:

a. R001 4 Wheeled Group general fund

b. R002 Army Sports Cars Racing (ASCR)

c. R003 Karting

d. R004 AFRT Group

e. R005 Army MCA Motorcycling general fund

f. R006 ISDE/Enduro - Motorcycling

g. R007 SSDT/Trials - Motorcycling

h. R008 Army Championships - Motorcycling

i. R009 Swedish Competition - Motorcycling

j. R010 British Army Germany - Motorcycling

k. R011 Road Racing - Motorcycling

l. R012 Executive Fund

m. R013 Adventure - Motorcycling

n. R014 Navigation

o. R015 Army Rally Championship (ARC)

8. The Fund Manager (FM) is to conduct a monthly check of the BAMA account in accordance with Reference A under the guidance of the Regimental Accountant. The selection of the FM is to be approved by the BAMA Vice Chairman. The incumbent is to complete the on-line FM training course within 3 months of taking up the appointment; follow the link to: Defence Intranet | Library | DIN 2010DIN07-096: Army Service (Non-Public) Funds: Fund Manager e-Learning. The FM is to monitor expenditure levels and prepare a statement of accounts for the BAMA Vice Chairman on request (normally monthly) and prior to all BAMA Executive Meetings and Annual General Meetings.

9. Financial expenditure for all BAMA motorsport disciplines is to be managed in line with the BAMA 5-year plans and business case. The transfer of funds between A/C Codes can only be authorised by the BAMA Vice Chairman.

http://defenceintranet.diiweb.r.mil.uk/DefenceIntranet/Library/CivilianAndJointService/BrowseDocumentCategories/TrainingAndEducation/Din2010din07096.htm

http://defenceintranet.diiweb.r.mil.uk/DefenceIntranet/Library/CivilianAndJointService/BrowseDocumentCategories/TrainingAndEducation/Din2010din07096.htm

G-3 BAMA Charter dated Apr 18

10. It is incumbent on BAMA authorised signatories to ensure expenditure is committed and incurred only in accordance with financial regulations and direction from the BAMA executive committee. Where there is any concern regarding propriety, such matters are to be raised through the FM for the attention of the Vice Chairman. Ignorance is not an excuse for non-compliance with policies, procedures and regulations. The MOD’s zero tolerance policy on fraud, theft, corruption and irregularity will continue to be rigorously adhered to.

Appendices:

1. BAMA Payment Voucher. 2. BAMA Payment Voucher Example. 3. Receipt for Money Being Paid Into a Fund via the Central Bank of 27 Regt RLC.

BAMA Charter dated Apr 18 G-4

Intentionally Blank

G-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex G to BAMA Charter Dated Apr 18

PAYMENT REQUEST

From: Central Bank PV No ___________

THE CENTRAL BANK OF 27 REGT RLC

Payment Instructions Date _______________________

The payment(s) detailed below is/are to be made from the (fund name) GPF

BREAKDOWN OF EXPENDITURE

No Details of Expenditure Sub Account

To Be Charged

1

2

3

4

5

Payee Amount £

Name (cheque payment) Bank, Sort Code, Account Number (for BACS payment)

Authority of the Fund Manager

In my capacity as the Fund Manager of this fund, I authorise the Payment Instructions above.

Rank: Name: Signature:

Authority from Person who is Not the Fund Manager

The Payment Instructions above are within the limits of the authority delegated to me by the Fund Manager and I give my authority for these payments to be made.


Appointment:

To be completed by Regt Acct

Payee Cheque No

BAMA Charter dated Apr 18 G-1-2

Intentionally Blank



PAYMENT REQUEST - EXAMPLE

From: Lt Col (Retd) Blink OIC Navigation Central Bank PV No ___________

THE CENTRAL BANK OF 27 REGT RLC

Payment Instructions Date _______________________

The payment(s) detailed below is/are to be made from the BAMA R003 GPF

BREAKDOWN OF EXPENDITURE

No Details of Expenditure Sub Account

To Be Charged

1 Paid – New Tyres R003

2

3

4

5

Payee Amount £

Kwik Fit Ltd, Noddy’s Bank, Sort Code 12-34-56, Acct No: 12345678 62.40

Authority of the Fund Manager

In my capacity as the Fund Manager of this fund, I authorise the Payment Instructions above.


Authority from Person who is Not the Fund Manager

The Payment Instructions above are within the limits of the authority delegated to me by the Fund Manager and I give my authority for these payments to be made.

Rank: Lt Col (Retd) Name: Blink Signature:

Appointment: Navigation Sec

To be completed by Regt Acct

Payee Cheque No


Intentionally Blank



RECEIPT FOR MONEY BEING PAID INTO A FUND VIA THE CENTRAL BANK OF 27 REGT RLC

Date ______________________

The money detailed below is to be paid into the (fund name) BAMA Account Rxxxxx

This money which totals £xxxx is in respect of:

Details of person paying in money:

Number: Rank: Name:

Sub Unit: Unit: Signature:

Details of person receiving money: Regt Accountant Date Stamp

Appointment: REGIMENTAL ACCOUNTANT

Number: Rank: Name:

Signature:

Cheques

Name Amount

Cash

Denomination Amount

£50 note

£20 note £10 note £5 note £2 coin £1 coin

50p coin

20p coin

10p coin

5p coin

2p coin

1p coin

Cash Total

Cheques Total

BACS Total

TOTAL

BACS

Name Amount


Intentionally Blank

H-1 BAMA Charter dated Apr 18

Annex H to BAMA Charter Dated Apr 18

MOTORSPORT INSURANCE

References:

A. The ACU Handbook 2017. B. The MSA Yearbook 2017.

MOTORCYCLE

Note: All information regarding insurance is contained within Reference A.

1. The Auto Cycle Union (ACU) has arranged to protect its members whilst taking part in permitted events. The policies cover our Licence Holders, Promoters, Event Organisers, Clubs, Affiliated Coaches and Officials.

2. The cover is operative where the ACU has issued a permit or an exemption of permit.

3. The Public Liability cover also includes the social activities of all affiliated clubs (further details on this cover are provided under the Club section).

4. For motorsport activity which is not permitted by the ACU, it is recommended to obtain confirmation of what cover is in place to ensure protection as a participant in the event of injury or damage to third party property – or cause injury to a third party.

5. Lockton, our appointed Insurance Broker, can assist in checking this cover on your behalf and can provide additional cover for you where this is required at preferential rates to our members and affiliates.

Public Liability

Who is covered?

The Auto Cycle Union, Promoters of the Event, Sponsors, Landowners, Organising Club, Members, Competitors, Licence Holders and Officials.

What is the cover?

Any claims where a third party has been injured, or there has been damage to third party property.

6. ACU policy has a limit of indemnity of £10,000,000 for each and every loss in respect of a Basic Permit, and £30,000,000 for each and every loss in respect of a Premier Permit. In addition, the policy extends to include

Medical Malpractice Cover.

Personal Accident Cover for officials and participants

Death, permanent disablement, fracture benefits and temporary total disablement benefits for all signed on officials at permitted events.

Death, permanent disablement and hospital benefit for all license holders at Premier Permitted events.

https://www.acu.org.uk/RidersMembers/Members-Insurance.aspx

http://www.lockton.com/motorsports

BAMA Charter dated Apr 18 H-2

Personal Accident Cover for Competitors - Questions

Are all competitors covered for personal accident benefits?

No - Only events where a Premier Permit has been issued.

How do I find out whether the event is a premier permitted event?

Check with the organising club

If the event is a premier event, what are the Personal Accident benefits for competitor?

Death £10,000 Permanent disablement £20,000 Quadriplegia £40,000 Hospital benefit £2,000 following a 28 day stay in hospital (14 days for Trials riders)

If the event is not a premier event with no Personal Accident insurance in place, can I purchase this cover?

Yes – Lockton, our appointed Insurance Advisors, can provide a competitive policy to our members.

If I purchase a separate cover from Lockton, what happens if I then compete in a premier permitted event which has Personal Accident cover?

If you purchase an individual policy from Lockton, this policy will pay in addition to the ACU policy.

How much would an annual policy cost me?

Trials and Enduro riders £172.00 MX and Grass Track £192.25 Road Race £212.40

What cover does this provide?

Death £10,000 Permanent Disablement £20,000 Loss of 1 limb £10,000 Weekly Benefit up to £500 per week for 26 weeks excluding first 14 days Fracture Benefit £500 Physiotherapy £500 Hospital In Patient £100 per day

What is the operative time of this cover?

This is a 24 hour cover, and the territorial limits are World Wide.

Will I be covered for accidents at work or on holiday?

Yes, the cover is 24 hour worldwide including work, holidays, testing, practising and track days.

Will I be covered for medical expenses and repatriation cover?

No, but speak to Lockton and they will be able to include this cover for you.


4 WHEELED MOTORSPORT

Note: All information regarding insurance is contained within Reference B.

Introduction

7. The MSA effects Master Insurance Policies only in respect of public liability and personal accident risks and this cover applies to all events held under permit or for which an exemption for permit is granted. The policies are arranged through Jardine Lloyd Thompson (JLT) Limited, 6 Crutched Friars, London, EC3N 2PH. Tel: 0845 618 9646.

Public Liability

8. Any person injuring another or damaging another’s property as a result of acting negligently may have an action for compensation brought against them. It is for this reason that the MSA has arranged public liability insurance to protect clubs organising events against this potential legal liability. Insurers cannot cover events of whose existence they do not know and for the policies to be effective a club must obtain an appropriate permit or exemption from the MSA and organise the event in accordance with MSA requirements.

Scope of Cover

9. The policy is arranged to provide indemnity to the level £67,000,000 for any one accident. This is the limit of the Insurer’s obligation no matter how many people are injured or how much property damage is done as a result of a single incident or accident. In respect of pollution/ contamination claims the limit of the Insurer’s liability is £67,000,000 in the aggregate and cover is restricted to sudden, unintended and unexpected pollution.

Who Is Protected?

10. The Master Policy protects an organising or promoting club and its officials for their potential legal liability to third parties injured or whose property is damaged following an accident arising from the holding of an event. This term includes official practice and associated activities necessary to an event (such as setting up a course for a speed or rally event). The cover additionally protects officials (not necessarily officials of an organising club), or sponsors of an event or of races or championships, within the event. Competitors and Venue landowners are also covered but not one competitor claiming against another competitor.

What Is Protected?

11. Events arranged by Clubs held under an MSA Permit or Certificate of Exemption. Marshals’ training days are covered subject to prior notification being made to and approval given by the MSA. Approval may be given for the demonstration of vehicles subject to a specific application being made to and specific written approval being given by the MSA.

Personal Accident

12. Officials. All signed-on officials at events held under Permit or Certificate of Exemption, including set-up and dismantling. The signing-on of officials at events is extremely important in that one of the purposes of this is to identify a person as an official of the event and consequently establish the right to benefit under this personal accident policy. Cover for officials include travelling directly from home to an event and directly back home again from the event.

13. Competition Licence Holders. The MSA has arranged automatic cover for all Competition Licence holders. This personal accident insurance cover is valid from the date of issue of the competition licence or the first January of the relevant licence year, whichever is the later. It is operative during any competition and/or official practice session at an event run under a permit


issued by the MSA or for which a Certificate of Exemption has been issued or run in accordance with the International Sporting Code of the FIA, under the authority of an FIA recognised ASN.

14. This additional personal accident cover does not apply to competitors holding only a ‘Club Card’. It is operative during any competition and/or official practice session at an event run under a permit issued by the MSA or for which a Certificate of Exemption has been issued or run in accordance with the International Sporting Code of the FIA, under the authority of an FIA recognised ASN.

What Are The Benefits?

15. The benefits payable are up to the following amounts:

£25,000 Death (£7,500 under 16 year olds)

£32,500 Permanent total disablement

£50,000 Incapacitation benefit, meaning bedridden and requiring full-time care for more than 5 years

£15,000 Loss of vital organ

£ 5,000 Loss of one limb or the sight of one eye, capped at £10,000

£32,500 Loss of speech

£50 per day hospitalisation benefit capped at £500 any one loss

£500 spine, skull, neck

£100 Convalescence benefit

£325 for broken pelvis

£250 for broken arm, elbow, wrist, leg, hip, ankle, foot; £65 for any other broken bones

Up to £150 physiotherapy benefit with a £50 excess each and every claim

Medical expenses following an accident including repatriation to normal country of residence (limited to Europe) £12,500

Counselling benefit up to £500 per person per counselling session, limited to £5,000 per session in total

Note 1 - The phrase “loss of” is deemed to include total and irrecoverable loss of use.

Note 2 - These are the standard benefits provided by the MSA.

Note 3 - Facilities may exist for drivers to increase these benefits at favourable terms and they should apply directly to JLT.

Who Is Covered?

16. All signed-on MSA Competition Licence holders at events held under a Permit or Certificate of Exemption. The cover applies while signed-on under Regulation H.33.1 or for any International or National event held in accordance with Article 2.2 and/or 2.3 of the FIA International Sporting Code.

Road Rallies

17. A Standard Motor Policy issued in the UK market excludes use for “racing, pace-making, reliability trials, speed testing or rallies”. While the competitor may be able to obtain extension of his policy, this is a matter for individual negotiation between the competitor and his insurer.

18. Any competitor in any event that involves use of the public highway should, in his own interest, pay particular attention to insurance. He should always, before entering an event involving use on the public highway, obtain confirmation from his insurers that his normal policy operates. Where Rallies or Trials include special tests, full details of these tests should be submitted to the Insurer.


19. Competitors are reminded of the declaration they are required to make when entering an event. Facilities are available to clubs to provide short period third party liability cover to drivers in rallies through JLT:

Third party cover arranged by the NGB in indemnify the organisers, officials and competitors against third party off road risks.

Third party road risk cover for competitors in civilian (non-MOD) vehicles using the public highway for part of the event, against third party on road risks. This can also be arranged to cover civilian support or marshals’ vehicles not covered under normal civilian policies.

Personal accident cover for officials arranged by the NGB as part of the event licence.

Personal accident and Vehicle Damage cover for non-MOD service crews and Non MOD competitors may be arranged via specialist brokers such as JLT or REIS; ASRs should make clear that this is the responsibility of individual competitors.

All Armed Forces personnel (not MOD civil servants) who are listed on Part 1 Orders as being “On Duty” for a BAMA event are covered by the Armed Forces Compensation Scheme.

What Is Not Protected?

20. Events not held under Permit or Certificate of Exemption are not covered, neither are any record attempts, nor activities other than the normal competition. As part of the master liability policy, member clubs are covered for their legal liability to third parties arising from their social activities. These activities include social evenings, award ceremonies and other like gatherings. This extension DOES NOT cover claims arising from the following:

Hazardous and dangerous activities (except in an attempt to save human life).

Use of pyrotechnics and explosives.

Overseas activities.

Participation in actual Motorsport.

Commercial activities for gain/profit, excepting raffles and prize draws or similar.

Employers Liability and Errors or Omissions.

Liability for bona-fide sub-contractors.

Claims more specifically insured by the other existing policies.

Damage to vehicles used by the organisers is not covered. The policy provides no protection in respect of aviation incidents.

Liabilities arising from the use of vehicles on the public road are not insured under the public liability policy. If this cover is required, application should be made to JLT who will be able to offer facilities to insure the exposure.

Events abroad are not covered without special arrangement and approval being sought through JLT.

Insurance policies are subject to specific terms and conditions. Thus if there is any doubt at all whether any activity or aspect of cover is insured or not, it is important that you refer to JLT for clarification.


Intentionally Blank

I-1 BAMA Charter dated Apr 18

Annex I to BAMA Charter Dated Apr 18

SAFETY MANAGEMENT PLAN

Introduction

1. This Safety Management Plan (SMP) is designed to provide a frame work to define how we identify hazards and control risks while maintaining assurance that these risk controls are effective. It is intended to be a systematic, explicit and comprehensive process for managing the safety risks associated with a broad range of motorsports activities. As with all management systems, this SMP provides for goal setting, planning and measuring performance. It forms a key part of the BAMA Charter and is designed to offer clear direction to all participants. It is also a key part of our culture, defining how we deliver motorsport safely.

2. This SMP will be reviewed annually or after a significant incident or change in circumstances where the effectiveness of the safety management system is challenged. For the purposes of the review, the following inputs will be considered and assessed based on data for the preceding period:

a. Accident Trends.

b. Near misses

c. Stewards’ reports and outstanding actions.

d. Risk assessment actions.

e. Safe systems of work.

f. Supporting manuals (eg, Exercise Action Safety Plan (EASP)).

g. Training Plan.

h. Annual H&S Training.

i. Safety Working Group Minutes.

j. Risk Ratings for the Association and each of the motorsport disciplines.

3. The review of the data from the previous period has informed this plan and enables the following documents to be revised and re-issued:

a. Review of BAMA activities by the Army HQ Command Master Driver.

b. Significant incidents in other relevant areas of motorsport, outside BAMA.

c. Supporting discipline regulations.

d. Safety Qualification Training Plan.

e. Amendments to NGB (MSA and ACU) regulations.

f. Amendments to JSP 800, Vol 5.

g. Risk Ratings and actions.

BAMA Charter dated Apr 18 I-2

4. For the purposes of defining safety management, safety can be defined as:

“...the reduction of risk to a level that is as low as is reasonably practicable.”

5. There are three imperatives for adopting a Safety Management System (SMS) for any organisation - these are moral, legal and financial.

6. There is an implied moral obligation placed on a body to ensure that its activities and the location where they take place are safe. There is also a substantial body of research which shows that effective safety management (which is the reduction of risk) can reduce the legal and financial exposure of an organisation by reducing direct and indirect costs associated with accident and incidents.

7. To address these three important elements, this SMS will:

a. Define how BAMA is set up to manage risk.

b. Identify activity risk and implement suitable controls.

c. Implement effective communications across all levels of the organisation.

d. Implement a process to identify and correct non-conformities.

e. Implement a continual improvement process.

Methodology

8. This SMS will follow the Health & Safety Executive’s HSG65 model which may be summarised as the following 4 elements:

a. Plan.

b. Do.

c. Check.

d. Act.

Plan

9. BAMA has a number of plans set within its charter which defines how it conducts its activities; these are sub-divided into the following documents:

a. Organisation.

b. Arrangements (Procedures).

Organisation

10. Outline. BAMA is divided into a number of disciplines, which are in turn grouped into three areas:

a. 4 Wheeled:

(1) Navigation.

(2) Car Racing.

(3) Karting.


(4) Adventure.

(5) Army Rally Championship (ARC).

b. Armed Forces Rally Team (AFRT).

c. Army Motorcycle Association (AMCA):

(1) Trials.

(2) Adventure/Cross Terrain.

(3) Enduro/MX.

(4) Road Racing.

11. Each discipline has a Secretary who is responsible to the Chairman of BAMA via the respective Group Executive for the safe running of events in their domain. Each event will have an Exercise Director who will be responsible to the discipline secretary for the safe running of their event. The Exercise Director is to be supported by a BAMA Steward who is responsible for monitoring the planning, execution and review of each BAMA event. The BAMA structure is shown in the chart at Para 6 of this Charter.

Responsibilities

12. The Chairman of BAMA is ultimately responsible to the personnel taking part in all BAMA activities. The Chairman delegates responsibility for safety the chain of command to Group Secretaries, Discipline Heads and Exercise Directors. In short, each Exercise Director is responsible for the officials, competitors and others under their control and affected by their activities. This includes ensuring that all events are run in accordance with:

a. The BAMA Charter.

b. The regulations of the relevant National Governing Bodies (NGB).

c. JSP 800 Vol 5.

d. The event Additional Supplementary Regulations (ASR) and Final Regulations.

e. The event EASP.

f. The event Risk Assessments.

13. The Exercise Director is also responsible for ensuring that Risk Assessments are suitable and sufficient and that they are reviewed before and after each event and that any additional control measures are identified. They are also responsible for ensuring that all officials and competitors maintain an effective awareness of their responsibilities.

Training

14. BAMA Chairman. The BAMA chairman will complete:

a. Duty Holding Training – Chief Environment and Safety Officer (Army) (CESO (A)) On-Line.

b. Institution of Occupational Safety and Health (IOSH) Directing Safely (1 Day).

15. BAMA Stewards. All BAMA stewards will complete:

a. Duty Holding Training – CESO (A) On-Line.


b. Risk Assessment – practical training.

c. MSA licensed officials seminar (annually).

16. Group Secretaries, Discipline Heads and Exercise Directors. All Group Secretaries, Discipline Heads and Exercise Directors will complete:


b. Risk Assessment – practical training.

c. MSA or ACU Level 1 (Basic) Marshals’ Training (2 hours).

17. Health & Safety Advisor. The Chairman will be advised by a suitably qualified individual who has completed the following as a minimum:


b. NEBOSH National General Certificate.

c. MSA or ACU Level 1 (Basic) Marshals’ Training.

18. Officials/Marshals. All BAMA event officials will have received written instructions and a briefing from the Exercise Director or Chief Marshal and are strongly encouraged to attend an MSA or ACU Level 1 (Basic) Marshals’ Training session. This may include specific training in responding to incidents and the use of fire extinguishers.

19. First Aiders. Each BAMA event is to have a Risk Assessment completed in order to assess the level of First Aid cover required, in accordance with the regulations of the NGB, also taking into account local conditions and factors. The level of first aid cover is to be documented in accordance with the EASP. Reference should also be made to AGAI and FRAGO.

20. Recovery Teams. Each BAMA event is to include an On Event recovery plan, nominating suitably qualified individuals to carry out on and off road recovery. These individuals should be registered by the NGB.

Signing On

21. All those taking part in BAMA events as either officials, competitors or press are to sign-on in accordance with the rules for the NGB. They are also to be recorded in their Unit’s Part 1 orders as being On Duty. Service crews are to be listed in their unit’s Part 1 orders and if they are non-military are to register with the Exercise Directors so that they can be covered by appropriate personal injury insurance.

22. Additional Safety Regulations must require all competitors to attend a mandatory safety brief delivered by the Exercise Director; this is to allow Director to stamp their safety leadership intention on the event.

Arrangements

23. Outline. In order to deliver an effective SMS, BAMA has developed a number of arrangements to ensure that the Chairman’s H&S policy can be implemented effectively. These consist of detailed procedures and systems in a number of specific areas. Whilst these arrangements are mandatory for all participants, it may be necessary to comply with a number of local site procedures, which may be MoD or another civilian organisation’s rules and policies. Although highly unlikely due to the overarching authority of the Health and Safety at Work Act 1974 on all organisations, where there is a conflict of procedure, this should be raised with line management in consultation with the H&S Advisor. The final decision on the safe operation of BAMA activities will rest with the Chairman.


24. The detailed procedures fall in several sections:

a. Risk Assessments.

b. Safe Systems of Work.

c. Stewards’ Reports.

d. Reporting and Investigation.

e. Safety Working Group meetings.

f. Annual General Meeting.

Risk Assessments

25. There are a number of generic Risk Assessments for the Association which are adapted to local specific assessments and all are reviewed annually, or after an accident or significant incident (eg near miss). All Risk Assessments are to be reviewed by a team consisting of a suitably qualified individual (normally an Exercise Director or BAMA Steward), a competitor and at least one other official or marshal. All assessors are to be involved in the annual review of at least one risk assessment, so that they understand the relevance and their part in the process. The assessor should have completed a relevant civilian or military course.

26. Care must be taken to ensure that the generic assessment is adapted to consider local circumstances. The most important step is to realistically review all activities in order to identify all hazards. Records must be kept of the annual review of completed Risk Assessments by named individuals to the effect that they have read and understood them and agree to comply with them.

Safe Systems of Work

27. Once complete, Risk Assessments may generate stand-alone Safe Systems of Work which must be incorporated into the EASP. This must be read and understood by all officials and marshals.

Safety Reviews

28. Safety reviews are to be completed by the nominated BAMA Steward after each event, highlighting examples of best practice and areas for improvement. These reviews are to be sent to the Discipline Head after each event.

On Event Safety Management

29. Safety Management on BAMA events is based on three principles:

a. Safe Vehicles.

b. Safety Maintenance.

c. Safe Operation.

30. Safe Vehicles are assured by complying with the relevant NGB regulations on what type of vehicle can be entered in the event. This will be further clarified in the event ASR.

31. Safe Maintenance will be assured by complying with the relevant NGB regulations on pre-event documentation or scrutineering checks. In addition, military vehicles used in navigation events must be recorded on the Authority to Use Document (ATUD) as “Taskworthy”. Reference should be made to 2015DIN10-054.


32. Safe Operation is assured by complying with the NGB’s rules on training, qualification and licensing. Where a military vehicle is used in a Navigational event, this is further assured by the requirement to comply with all aspects of JSP800 Vol 5, including licensing requirements. Safe operation also includes the need to ensure that adequate insurance arrangements are in place; these include:

a. Third party cover arranged by the NGB to indemnify the organisers, officials and competitors against third party off road risks.

b. Third party road risk cover for competitors in civilian (non-MoD) vehicles using the public highway for part of the event, against third party on road risks. This can also be arranged to cover civilian support or marshals vehicles not covered under normal civilian policies. Such insurance should be arranged by event organisers via specialist brokers such as JLT or REIS; ASR should make clear that this is available to individuals.

c. Personal accident cover for officials arranged by the NGB as part of the event license.

d. Personal accident and Vehicle Damage cover for non-MoD personnel in private vehicle is a personal responsibility.

e. All serving military personnel who are listed on Part 1 Orders as being “On Duty” for a ASCB listed or BAMA authorised event are covered by the Armed Forces Compensation Scheme.

Reporting and Investigation

33. After any accident, incident or near miss, the Exercise Director is to ensure that the incident has been reported to the to the parent unit of the individual concerned. The unit should follow this initial report by staffing via the CoC using the Procedures detailed in Chapter 16 of JSP Part 2 Volume 1. A copy of the initial report is to be included in the report to the discipline head. This is to be copied to the Group Secretary and in the case of major injury or high impact near miss, to the Chairman.

Reviews

34. On a regular basis, Safety will be reviewed as the first agenda item on all BAMA meetings at all levels. It will include reportable incidents, changes to operations affecting Risk Assessments, risk registers and risk ratings for the Association.

35. Bi-Annual Safety Working Group Meeting. Every 6 months the Group Secretary will hold a Safety Working Group with a range of staff from all areas of the group. This will review recent changes to the SMS and all Discipline Heads will have their chance to comment on concerns or ideas they have relating to Health and Safety. This is intended to pass lessons learnt from within and also external to BAMA up and down the chain.

36. Annual Review. This SMP will be reviewed annually by the Chairman at the AGM and is to include input from the Group Secretaries and the Discipline Heads. This will include a review of progress on resolving issues captured on the risk register and confirming the Risk Rating for each area of the Association. The BAMA Risk Matrix will be updated and reviewed. Further control measures will then be considered for the coming year; these include plans for audits, safety tours, routine refresher training or special training for specific individuals or groups.

Bench Marking and Sharing Best Practice

37. Additional bench marking will be carried out by comparing statistics and examples of best practice with similar motorsports organisations from external to BAMA. Senior BAMA stakeholders will attend licensed officials’ seminars organised by the relevant NGB, to share information and ideas.


Risk Rating

38. Each BAMA discipline is to be given a risk rating ranging from High to Medium to Low, based on a review of the inherent risks involved and the current management of those risks. When all possible control measures are in place then the risk rating should be no higher than tolerable. If controls are not deemed adequate, then the risk rating may be high, in which case activities may be suspended until effective additional controls have been implemented to bring the risk level back down from being Intolerable.

External Review

39. BAMA activities may be subject to external review by NGBs or from within the MOD including Master Drivers or CESO (A). This represents an opportunity for improving the governance and delivery of BAMA activities, ultimately making them more sustainable in the long run.

Appendix:

1. Event Action Safety Plan (EASP) – Template.

Signed: Signed:

Name: Name:

Appointment: Vice Chairman BAMA Appointment: Chairman BAMA

Date: Apr 18 Date: Apr 18

This SMP has been read and understood by:

Signed:

Name:

Appointment:

Date:


Intentionally Blank

I-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex I to BAMA Charter Dated Apr 18

EVENT ACTION SAFETY PLAN (EASP) – Event name

References: as required, eg:

A. JSP 375, Volume 1, Chapter 40 (Military Training for Land Systems). B. JSP 531 (Reducing B Vehicle Driver fatigue (Unit Level Guide)). C. JSP 800 (Defence Movement and Transport Regulations, Volume 5). D. www.acu.org.uk. E. www.msauk.org. F. FRAGO to Army/COS/14/9/1, The Army’s Approach to ‘Risk to Life’ Sport & AT. G. AGAI Vol 1, Chapter 5, Annex M, Para 3: Minimum Medical Cover Requirements.

GENERAL

1. As required, eg 27 Regt RLC is to run a 101 Log Bde Safe and Skilled Driving competition on allocated areas of SPTA over the period 26-28 Feb 16. The event will take the form of a competitive motorsports event and be based at Rollestone Camp. Motorsport expertise is to be provided by nominated senior members of BAMA.

AIM

2. The aim of this EASP is to guide all participants to the correct procedure to be adopted should an emergency arise.

APPOINTMENTS

3. The following personnel are nominated to fill the appointments listed:

Ser Appointment Name Remarks

(a) (b) (d) (e)

1 Event Technical Director

2 Event Assurance Director

3 Clerk of the Course

4 Clerk of the Course

5 OIC Life Support

6 Ex Con

7 Med Team

COORDINATING INSTRUCTIONS

4. Risk Assessment. A current risk assessment is shown at para 14.

5. Medical Risk Assessment. A medical risk assessment has been completed.

6. Immediate Action Plan (IAP). The following plan will be implemented in the event of a casualty during this event:

a. The first person coming across the accident is to stop and administer First Aid.

b. The second person to arrive is to offer assistance if required. The second person becomes the incident controller and is to decide if an ambulance is required and must remain at the scene.

http://authdefenceintranet.diif.r.mil.uk/libraries/library1/DINSJSPS/20141216.1/20141210_P2_V1_Chapter_40_Military_Traininig.pdf

http://defenceintranet.diif.r.mil.uk/libraries/library1/DINSJSPS/20130815.1/20090429-JSP%20531%20Driver%20Fatigue.pdf

http://transportsafety.web.logis.r.mil.uk/homepageedit/homegeneral.asp?department=Homepage%20-JSPs

http://www.acu.org.uk/

http://www.msauk.org/

http://defenceintranet.diif.r.mil.uk/libraries/1/Docs4/20140926.1/20140903-DH_in_Army_FRAGO_Sport_and_Adv_Trg_COSLF.pdf

http://defenceintranet.diif.r.mil.uk/libraries/corporate/Army/Publications/AGAI_005.pdf

BAMA Charter dated Apr 18 I-1-2

c. If an ambulance is required, the incident controller is to refer to ExCon who will task the med crew. The incident controller is to guide the med team to the casualty. They will also keep ExCon apprised of developments.

d. Treatment will be administered as required. Further actions will be carried out as directed by the medical team as follows:

(1) Minor Injuries. Qualified personnel will treat minor Injuries or sick on the area.

(2) Serious Injuries. Serious injuries are to be transferred to the civilian emergency services, telephone number is 999. The following information must be passed in the event of emergencies eg (the nearest NHS A&E facility is Salisbury District Hospital, Oddstock Road, Salisbury, Wiltshire, SP2 8BJ. (Map Sheet 184, SU 147 272). Telephone 01722 336262):

(a) Nature of accident.

(b) Location of accident.

(c) Number and nature of casualties.

(d) Assistance required.

(e) RV for Ambulance. In the event of a NHS ambulance being called, a RV must be established which the road going ambulance can get to.

7. Comms. Eg A comms plan is in place using portable telephones and radio. Emergency telephone numbers are to be made known to all participants. The location of all radio points are to be, likewise, made known.

STAFF DUTIES

8. Event Director. They are responsible for all technical (motorsports) aspects of running the event.

9. Event Assurance Director. They are responsible for all aspects of the event.

10. Officials. All personnel working on the day are deemed to be officials. They are allocated to specific locations and tasks but can be asked to undertake various other tasks including Route Checks and marshal duties.

INDIVIDUAL BRIEFS

11. The following briefs are to be given as indicated:

a. To Clerks of the Course and marshals by the Event Director:

(1) Individual Tasks.

(2) Safety Issues.

(3) Medical Plan.

b. To Competitors at an event briefing by Event Director and Clerks of the Course:

(1) Routes1.

1. All routes have been de-conflicted in order to reduce the potential of an accident. Route presentations will be clear and simple to reduce the risk of competitors becoming lost or going out of bounds.


(2) Rules.

(3) Safety Issues.

(4) Medical Plan.

(5) Recovery Plan.

(6) Actions on:

(a) Accident.

(b) Lost.

(c) Injury.

c. To all life support personnel by ExCon:

(1) Safety Issues.

(2) Medical Plan.

(3) Recovery Plan.

(4) Actions on:

(a) Accident.

(b) Lost.

(c) Injury.

Completion of the Event

12. On completion of the final serial, the following procedure is to be followed:

a. Recover all stores.

b. Check areas for cleanliness.

c. Report to ExCon Track Control that all vehicles, equipment and personnel have left the area, the area is clean and that buildings are ready to be secured.

13. Changes/Amendments to Event Instruction. In the event of circumstances arising which dictate change to activities, Clerks of the Course will consult with the Event Director who will amend the plan. Clerks of the Course may make changes in an emergency at their discretion. All changes are to be recorded.

14. Risk Assessment. The risk assessment for this event is shown in the following tables, amplified by subsequent notes:


RISK ASSESSMENT PROFORMA – BAMA Event: Event Title

Relevant Publications/Pamphlets/Procedures: eg JSP 375, Volume 1, Chapter 40 (Military Training for Land Systems) JSP 531 (Reducing B Vehicle Driver fatigue (Unit Level Guide)) JSP 800 (Defence Movement and Transport Regulations, Volume 5)

www.acu.org.uk/ www.msauk.org FRAGO to Army/COS/14/9/1, The Army’s Approach to ‘Risk to Life’ Sport & AT AGAI Vol 1, Chapter 5, Annex M, Para 3: Minimum Medical Cover Requirements

Unit/Formation: BAMA Assessor:

Assessment Ref:

Date:

Activity/Exercise:

Assessment Type (Note 1) tick as appropriate

Generic Dynamic

Activity/Process: Racing/rallying/riding in a competition. Travel to or from an event.

Who is at risk:

Association members:

Contractors, support staff, civilian organisers:

Visitors, vulnerable groups, public, etc:

Ref Hazard (a physical state with the potential to cause harm) Number of

people at risk

1 Travel to and from an event few

2 Driving/riding/navigating off road, on road or on racetracks/circuits few

3 Accident or collision. Rider falling from machine.

4 Fuel spillage/Fire few

5 Mud on public roads few

6 Catering few

7 Return to home location few

http://authdefenceintranet.diif.r.mil.uk/libraries/library1/DINSJSPS/20141216.1/20141210_P2_V1_Chapter_40_Military_Traininig.pdf

http://defenceintranet.diif.r.mil.uk/libraries/library1/DINSJSPS/20130815.1/20090429-JSP%20531%20Driver%20Fatigue.pdf

http://transportsafety.web.logis.r.mil.uk/homepageedit/homegeneral.asp?department=Homepage%20-JSPs

http://www.acu.org.uk/

http://www.msauk.org/

http://defenceintranet.diif.r.mil.uk/libraries/1/Docs4/20140926.1/20140903-DH_in_Army_FRAGO_Sport_and_Adv_Trg_COSLF.pdf


Likelihood (Note 2) Severity (Note 2)

Minor Major Critical Catastrophic

Frequent Medium High Very High Very High

Occasional Low Medium High Very High

Remote Low Low Medium High

Improbable Low Low Low Medium

Hazard Ref

RISK Associated with Hazard

(How people may be harmed – type of injury or ill health)

Cause – Effect – Consequence

Existing Control Measures (Note 3)

Risk Rating (Likelihood x Severity)

Additional Controls Required (Note 3)

Review frequency (Note 4)

1

Travel to event; long

distances, driving from NI, Scotland and mainland Europe. Towing

Driver hours Unit authority for travel Traffic conditions checked. Adequate instructions to crew. EASP issued to ensure a system is in place to recover MoD assets should a driver be incapacitated or a vehicle becomes inoperable due to damage or technical failure. 2015DIN10-054

Occasional x Minor = Low Nil Following an accident or near miss. When planning new event.

2 Injury sustained by a member of the public or other pedestrian or animal

Warning signs in place. Marshals located on public rights of way. Police informed. NGB informed

Remote x Minor = Low

Crew briefing and instructions issued iaw NGB regs and location specific requirements.

Following an accident or near miss. When planning new event.

2

Accident/collision Rider falls from machine X country driving/riding Weather conditions Off road driving/navigation Vehicle bogged Vehicle rolls

Crew Briefing. Correct licence held. Correct PPE is worn Area closed to public where possible Speed restrictions and monitoring Correct tyres Trained drivers/FMT 600 issued Clear route instructions EASP


Crew briefing and instructions issued iaw NGB regs and location specific requirements.



Hazard RISK Associated

with Hazard Existing Control Measures Risk Rating

Additional Controls Required

Review Frequency

3 Fuel spillage/Fire

Spill kits held at event HQ and on each vehicle, all vehicles/machines to conform to ACU/MSA regulations. Event HQ to comply with ACU/MSA regulations Fire extinguishers at event HQ and on each vehicle No smoking in vehicles. JSP 800


Service areas/garages to be run iaw ACU/MSA regulations.


4 Mud on public roads Crossings marshalled. SPTA SO Remote x Minor = Low

Manned Controls in place in every instance; road sweepers in place


5 Catering Various risks. Full catering risk assessment to be provided by Caterer. SPTA SO

Remote x Minor = Low Full catering risk assessment to be provided by Caterer


6 Return to home location

Driver hours Unit authority for travel Traffic conditions checked. Adequate instructions to crew. EASP issued to ensure a system is in place to recover MoD assets should a driver be incapacitated or a vehicle becomes inoperable due to damage or technical failure. 2015DIN10-054

Remote x Major = Low Nil Following an accident or near miss. When planning new event.

Assessor Event Director (Note 5) Overall Activity/Process Risk Rating

Name: Name:

Signature: Signature: Low

Group Secretary Assessment Review (Note 4 and 5) Acceptance of Medium/High risks by Chairman BAMA (Note 6)

Date: Date: Date: Date:

Name: Name: Name: Name:


Notes:

1. If using a ‘Generic’ risk assessment, Assessors and Association Chairmen are to satisfy themselves that the assessment is valid for the task and that all significant hazards have been identified and assessed. If additional hazards are identified they are to be recorded and attached to the Generic assessment.

2. Hazard Risk Matrix. The Hazard Risk Matrix (HRM) enables classification according to each Single Risk’s assessed severity and likelihood. It is designed to aid assessment of the hazards on a like-for-like basis and enable determination of the appropriate levels of risk ownership. Codification is to be presented in a ‘4x4’ format, using the following graduated axes:

a. Severity. Severity is an assessment of the worst credible consequence of an event occurring; the categories are:

(1) Catastrophic. Three or more MoD fatalities or one public fatality.

(2) Critical. Up to two MoD fatalities or multiple Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) specified.

(3) Major. One RIDDOR specified or multiple reportable1 injuries.

(4) Minor. Reportable injuries to any person.

b. Likelihood. Likelihood is assessed with respect to the chances of the worst credible event occurring; categories are:

(1) Frequent. Likely to occur three or more times per year.

(2) Occasional. Likely to occur one or more times per year.

(3) Remote. Likely to occur one or more times in 10 years.

(4) Improbable. Likely to occur less than once every 10 years.

3. Risk Reduction. In managing risks, BAMA places greater emphasis on understanding and mitigation of a risk rather than accurately placing it on the HRM table. The CoC also judges addressing the severity of an impact as more important than reducing its likelihood.

4. Only a reference or simple description of the control measures is required. If the risk assessment identifies the need for additional control measures, the hazard will need to be reassessed once the additional controls have been implemented.

1. Reportable = medical attention required and an accident/incident form completed.


5. Risk Assessments are to be reviewed:

At a frequency proportional to the risk (eg high – 3 monthly; medium risk – 6 monthly; low risk – annually).

Where required by local instructions/procedures.

If the safe execution of the activity relies on stringent supervision and/or adherence to a safe system of work.

If there is reason to doubt the effectiveness of the assessment.

Following an accident or near miss.

Following significant changes to the task, process, procedure, personnel or line management.

Following the introduction of more vulnerable personnel.

If a “Generic” assessment then prior to use.

6. As the Responsible Person for the Association, the Event Director is responsible for the production of the risk assessment and that they are signing to indicate that the risk assessment is suitable and sufficient and they consider the risks to be acceptable.

7. Risks need to be owned at the most appropriate but lowest level. For sport, the Responsible Person can own Low risk and he will own Medium and High risks. Very High risk is Intolerable, so any related activity should not be started until the risk has been adequately reduced.

Very High Intolerable.

High Improve control measures; consider stopping the activity. Owned by ODH.

Medium Review control measures and improve if reasonably practicable to do so, consider alternative ways of carrying out the activity. Owned by ODH

Low Maintain control measures and review regularly or if there are any changes.

Event Director Signed on Line

Hard copy will be available at the event.

J-1 BAMA Charter dated Apr 18

Annex J to BAMA Charter Dated Apr 18

4 WHEELED GROUP LICENCE REQUIREMENTS

1. Minimum ages are shown below:

(Source: MSA 2017 Year Book, Section H, Appendix 1, Chart 7)

BAMA Charter dated Apr 18 J-2

2. 4 Wheeled Minimum Acceptable Licence Requirements:

(Source: MSA 2017 Year Book, Section H, Appendix 1, Chart 26)

Clubman’s Permits cover:

12 Car Rallies Navigational Scatters Sporting Trials Car Trials Autosolo Autotest Production Car Autotest Cross Country Trials (untimed) Cross Country Tyro Trials Navigational Rallies limited to 20 cars, not being part of a championship Classic Reliability Trials

K-1 BAMA Charter dated Apr 18

Annex K to BAMA Charter Dated Apr 18

CIVILIAN HELPER REGISTER

Ser Discipline Name of Helper

Helper’s Technical Ability/Competence

Date Helper has been Briefed on Event Action

Safety Plan and associated Risk Assessment

Discipline Sec Name

and Signature

BAMA Charter dated Apr 18 K-2

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L-1 BAMA Charter dated Apr 18

Annex L to BAMA Charter Dated Apr 18

NOMINATION FOR BAMA COLOURS

PERSONAL DETAILS

Number: Rank: Name/Initials:

Unit:

Address:

Discipline:

Appointment Held: Driver/Rider/Support/Manager

SUMMARY OF PARTICIPATION AND STANDARD

Dates Events Position Remarks

CITATION Notes: To be completed by Discipline Secretary – try to keep to single page. Signature ................................................ Date ..................

Group Secretary Approved. Yes/No Signature ................................................ Date ..................

Chairman Approved. Yes/No Signature ................................................ Date ..................

BAMA Charter dated Apr 18 L-2

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M-1 BAMA Charter dated Apr 18

Annex M to BAMA Charter Dated Apr 18

CHILD SAFEGUARDING POLICY

“The Child’s Welfare is Paramount:”1

1. Introduction. National Guidance (Laming 2003) requires all organisations to adopt and implement a written Child Safeguarding Policy which relates to the management of any child protection concern. In response to Laming (2003), further guidance issued “Every Child Matters” (HM Government 2003) outlines a framework of five outcomes that all children should achieve:

a. Stay Safe.

b. Be Healthy.

c. Enjoy and Achieve.

d. Make a Positive Contribution.

e. Achieve Economic Wellbeing.

2. General. Safeguarding and promoting the welfare of children is the broad term that describes child protection and for the purposes of this policy as:

a. Protecting children from maltreatment.

b. Preventing impairment of children’s health and development.

c. Ensuring that children are growing up in circumstances consistent with the provision of safe and effective care.

d. Taking action to enable all children to have the best life chances (HM Government 2015:92).

3. Aim. The aim of this document is to detail the Child Safeguarding procedures to be adopted by BAMA.

4. Application of the Policy. This policy is relevant to all BAMA members and includes volunteer helpers. The policy applies to the management of any child safeguarding concern, at any event in which members or helpers participate, in any capacity and whether arising from that event or not.

5. Geographical Variation. The Child Safeguarding Policy is written as an umbrella policy for universal application across the United Kingdom and British Isles. BAMA recognises that there is different legislation and guidance across the British Nations. Adoption of this Child Safeguarding Policy is a minimum requirement for BAMA and should be implemented alongside the regional variations. It is imperative for those disciplines which operate across Nation boundaries such as England/Scotland or England/Wales to be aware of and comply with the variations shown in this table:

England Children Act 1989 Children Act 2004 Children And Families Act 2014 Working Together 2015

1. The Children Act 1989.

BAMA Charter dated Apr 18 M-2

Wales

Children Act 1989 Children Act 2004 Children And Families Act 2014 Working Together 2015 All Wales Child Safeguarding Procedures 2008

Scotland

National Guidance For The Protection Of Children In Scotland 2012

Northern Ireland

Children Order 1995 Cooperating to Safeguard Children 2003

Table 1: Regional Variations

Definitions

6. Safeguarding Children. This is a broader term than “Child Protection” which includes prevention activities, see para 2.

7. Child. A child is described as is anyone who has not yet reached their 18th birthday. The fact that a child has reached 16 years of age, is living independently or is in further education, is a member of the armed forces, is in hospital or in custody in the secure estate, does not change their status or entitlements to services or protection (Children Act 1989 & 2004; HM Government 2015:92). Therefore, the generic term child refers to children and young people throughout. This is important in the case of BAMA, which has ‘child’ members.

8. Child Protection. This is the specific aspect of safeguarding that protects children from harm or abuse or risk of either, or both.

9. BAMA Event. Any event in which BAMA members participate as competitors, organising officials or helpers. This includes all competitive and non-competitive meetings, and therefore includes club meetings, management meetings, and social activities undertaken by association members.

10. Children’s Social Care. This is a generic term for Local Authorities’ services provided to support children and families, and undertake child protection investigations. Other terms for the same department include: Children’s services, Social services, social care, children and young people’s services.

Roles and Responsibilities

11. The BAMA Executive Committee. The Executive Committee will ensure that Child Safeguarding and Child Protection are regularly discussed. It will provide support and access to BAMA Child Safeguarding Officers and ensure that those officers are trained by the NGB1. The NGB is responsible for initial and refresher training for Club Child Safeguarding Officers.

12. The Charter. The BAMA Charter is to be reviewed annually to ensure that this policy reflects current National and NGB mandates, the responsibility for this rests with the Deputy Chairman.

13. Annual General Meeting. The members are to appoint one or more Child Safeguarding Officers each year and support those officers in their role.

14. Child Safeguarding Officers. Those appointed to these roles with BAMA are to:

a. Comply with the Child Safeguarding Officer Job Description which is attached as Appendix 1 to this Annex.

b. Attend initial and refresher training opportunities.

c. Raise the profile of child welfare within the Association and ensure that child safeguarding is a standing agenda item for the Executive and Members’ Meetings.

M-3 BAMA Charter dated Apr 18

d. Cooperate with the NGB Child Safeguarding Co-ordinators and event officials thus ensuring that every event or activity in which BAMA is involved, has access to an NGB Club Child Safeguarding Officer and these details are published at each event.

15. Club Members. All adults within BAMA have a responsibility to recognise actual and potential child abuse and safeguarding concerns and report them to the Child Safeguarding Officer. Where no BAMA Child Safeguarding Officer is on duty, these concerns should be reported to the event organisers or direct to NGB Child Safeguarding Co-Ordinators.

16. Governance. This Policy will be regularly reviewed annually prior to the AGM and updated if required, however, a review may be initiated earlier due to legislative, national or NGB guidance changes. This Policy and any applicable guidelines are seen as live documents, capable of being reviewed and amended by BAMA according to need on an ongoing basis. Written comments or suggestions regarding the Policy and any applicable Guidelines, and their application, are welcome at any time.

Appendix:

1. Child Safeguarding Officer Job Description.

BAMA Charter dated Apr 18 M-4

Intentionally Blank

M-1-1 BAMA Charter dated Apr 18

Appendix 1 to Annex M to BAMA Charter Dated Apr 18

CHILD SAFEGUARDING OFFICER JOB DESCRIPTION

Reports To: Executive Committee1

Accountable to: Vice Chairman (usually via Heads of Disciplines)

1. Role. The role of the BAMA Child Safeguarding Officer is to be the first point of contact for all child safeguarding enquiries within the Association and to ensure that children’s welfare is considered in all aspects of the Association activities.

2. Responsibilities. The following list outlines the key responsibilities of the BAMA Child Safeguarding Officer. These are:

a. To assist and liaise with the NGB to fulfil their responsibilities to safeguard children at all levels and to implement the NGB and National Child Safeguarding Policy.

b. To ensure BAMA adopts the NGB policy statement on child safeguarding within its Charter and provide basic advice and support to members, children and young people by giving information about local and national resources relating to child safeguarding.

c. To be the first point of contact for Association enquiries and approaches from other officials, parents, guardians, carers, and young people themselves where issues of concern regarding children’s welfare, poor practice or child abuse are identified. Promoting confidentiality and ensuring that this is maintained, especially in the making and maintenance of records. When records of incidents are made these must be accurate and handled in accordance with data protection legislation.

d. To maintain a child focused approach at all times. Attend NGB initial and refresher Child Safeguarding Officer Training.

e. To maintain contact details for local social services and police and obtain the local safeguarding children board policy or procedures. This is to be achieved by the maintenance of a comprehensive information pack.

f. To ensure that all events organised by BAMA have notices displaying the details of the Child Safeguarding Officer.

g. To keep the Executive Committee informed of matters relating to child safeguarding and welfare.

h. Ensure the BAMA Child Safeguarding Policy is reviewed to remain in alignment with NGB Child Safeguarding Policy following any revision.

1. Be a member of the BAMA Executive Committee if possible.

BAMA Charter dated Apr 18 M-1-2

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BRITISH ARMY MOTORSPORTS ASSOCIATION (BAMA) · F. 2017DIN10-006 - Berlin Infantry ... BAMA...

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