Secure Information Sharing

Bringing Policy-Based Classification to SharePointwww.watchfulsoftware.com February, 17th 2016

Friday, February 26, 2016 Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.2Agenda1Introductions & House Rules2Business Context3Demo4What does RightsWATCH add to native IRM support in SharePoint?5Q&A and Wrap-up

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IntroductionsHouse RulesYou are muted centrally. You dont need to mute/unmute yourself

This webinar is being recorded. Youll have access to it On-demand at www.watchfulsoftware.com/en/resources

The Q&A session will be at the end. You are welcomed to enter questions anytime, using the Questions feature in the GoToWebinar control panel

Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.3Ctia Franco

Ctia serves as Product Marketing Manager for Watchful Software, and is responsible for product strategy, positioning and messaging.Friday, February 26, 2016

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1SharePoint is a powerful and widely used collaboration tool2SharePoint is used by companies that need to control access to files3Security is not in the average user job description4RightsWATCH is able to enforce its policy-driven classification engine to SharePoint

Business Context Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.4Friday, February 26, 2016

Enhancing SharePoints secure collaboration experience Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.5

SharePoint admin defines the policy: Every Microsoft Office or PDF file that is added to specified libraries on SharePoint need to be classified as Confidential or above

SharePoint running RightsWATCH

SharePoint user uploads an unclassified Microsoft Word, Excel, PowerPoint and/or PDF file to one of the SharePoint libraries that has RightsWATCH policy rulesSharePoint user logs into SharePoint on his/her desktop, smartphone, laptop or tablet. He/she downloads (or checks out) one (or more) classified files. RightsWATCH tags and marks, RMS encryption and RBAC is enforcedThe RightsWATCH SharePoint add-on automatically classifies every Microsoft Office and PDF file that is added to the specified libraries as Confidential.If the files are previously classified with a classification level below Confidential, RightsWATCH upgrades the file classificationIf the files are previously classified with a classification level higher than Confidential, RightsWATCH leaves the file unchanged.

Friday, February 26, 2016

In terms of collaboration, RightsWATCH comes with the ability to enhance SharePoint On-prem security. Organizations can now automatically classify and RMS protect Microsoft Office and PDF files added to a specific SharePoint library. i.e. files can be automatically classified and RMS protected when being uploaded to SharePoint libraries. The user does not need to have RightsWATCH installed on his/her laptop or desktop, nor is the user asked to do anything besides the usual workflow of uploading the files into SharePoint.2/26/2016 Copyright Watchful Software S.A. 2012 All Rights Reserved. 5

RightsWATCH & SharePoint Demo

Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.6Friday, February 26, 2016

What does RightsWATCH add to native IRM support in SharePoint? Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.7SharePoint with native IRM protectionSharePoint with RightsWATCHData ClassificationRole-based Access Control

Friday, February 26, 2016

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What does RightsWATCH add to native IRM support in SharePoint? Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.8SharePoint with native IRM protectionSharePoint with RightsWATCHOnly MS Office files are supportedMS Office and PDF files Does not integrate with Microsoft RMS templatesIntegrates with Microsoft RMS templatesSharePoint manages what library can be accessedRMS templates manage what can be done to/with the document itselfSpecific actions and who can take them are based upon the LIBRARYSpecific actions and who can take them are based upon the USERUsers are assigned to levels and groups and thus inherit access controls through that membershipRole-based access control is enforced over the files (without any user intervention or security/control actions)Documents are stored in the SharePoint database unencrypted and unprotectedEvery MS Office or PDF file that is added/uploaded becomes automatically classified and/or RMS protected according to corporate policyAd-hoc IRM permissions are applied - IRM rights being applied are the same for every user (aka "One size fits all")Corporate policy templates can be applied, ensuring that the appropriate classification, marking, and protections are applied Users are able to search the content of the files and have access to the contentThe content of the RMS protected files are not indexable nor searchable by users while inside SP (except for file metadata)

Friday, February 26, 2016

SharePoint includes access controls policies when it comes to who can access a specific library and who has Read, Write, etc privileges inside those librariesSharePoint comes with Information Rights Management (IRM) integration, leveraging Rights Management Services (RMS) to:Apply Rights Management to MS Office files that are downloaded from a specific library in SPThe SP admin sets it up, so that every MS Office file that is downloaded from that library, gets RMS automatically appliedEvery user that downloads or checks out the file, can only see and do with the file, what is enforced by RMS

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Q&A and Wrap-upCheck out the Resources area on www.watchfulsoftware.com and watch short product walkthrough demonstrations of how RightsWATCH address a comprehensive set of use cases

E-mail info@watchfulsoftware.com to request a demo of RightsWATCH

This webinar is being recorded. Youll have access to it On-demand at www.watchfulsoftware.com Friday, February 26, 2016 Copyright www.watchfulsoftware.com. 2016 All Rights Reserved.9

Bringing Policy-Based Classification to SharePointwww.watchfulsoftware.com February, 17th 2016