Brij Singhs Ideas

BrijSingh/2007BrijSingh/2007

Simple Grant WritingSimple Grant Writing– – An ExampleAn Example

ByBy

Brij B. SinghBrij B. SinghOctober 2006October 2006


PreparationPreparation• Research the problemResearch the problem

- National, State, and local statistics- National, State, and local statistics-””Funneling” - breaking down the problemFunneling” - breaking down the problem to the lower level (Root cause of theto the lower level (Root cause of the problem)problem)- Graphics/Charts to show the problem- Graphics/Charts to show the problem

• Determine what others are doingDetermine what others are doing- Innovation/Research- Innovation/Research

• Obtain input from those being served andObtain input from those being served and those providing the services (Partners)those providing the services (Partners)• Collect “soft” data from various sourcesCollect “soft” data from various sources• Fill your “buckets”Fill your “buckets”


PrinciplesPrinciples

• Know The Funding organization/individualKnow The Funding organization/individual• Sell your strengths - CapabilitySell your strengths - Capability• Problem (Goal Vs Current Situation)Problem (Goal Vs Current Situation)

-Objectives-Objectives-Methods/Strategies to achieve objectives-Methods/Strategies to achieve objectives-Outputs Vs Outcomes-Outputs Vs Outcomes

• Swallow your prideSwallow your pride


Principle – Sell your Principle – Sell your strengthsstrengths

“…“…without this funding, this program without this funding, this program regardless of all the good that it does, will regardless of all the good that it does, will have to close its doors…”have to close its doors…”


Principle - P.O.M.Principle - P.O.M.

• ClearlyClearly identify the identify the ProblemProblem

• State the State the ObjectivesObjectives as reducing andas reducing and eliminating the eliminating the problemproblem

• Develop Develop MethodsMethods to produce to produce outputsoutputs that impact that impact outcomeoutcome of the objectives of the objectives


Principle –Lack of solution is Principle –Lack of solution is not the problemnot the problem

“…“…The problem for youth driver in this The problem for youth driver in this community is that there is no defensive community is that there is no defensive driving training program. We propose to driving training program. We propose to address this problem by providing address this problem by providing defensive driving training…”defensive driving training…”


Principle – Strong Principle – Strong Introductory SummaryIntroductory Summary

Simple is better…Simple is better…

•One paragraph identifies applicantOne paragraph identifies applicant •One paragraph on credibility of applicantOne paragraph on credibility of applicant

•One paragraph on the problemOne paragraph on the problem

•One paragraph on objectivesOne paragraph on objectives

•One paragraph on methodologyOne paragraph on methodology


Exercise: Exercise: Summary StatementSummary Statement

(10 minute time limit)(10 minute time limit)

•One paragraph identifies applicantOne paragraph identifies applicant•One paragraph on credibility of applicantOne paragraph on credibility of applicant•One paragraph on the problemOne paragraph on the problem•One paragraph on objectivesOne paragraph on objectives•One paragraph on methodologyOne paragraph on methodology


Principle – Separate outputs Principle – Separate outputs from outcomesfrom outcomes

“…“…The The objectiveobjective of this program is for 25 of this program is for 25 high school students to complete the high school students to complete the defensive driving training courses each defensive driving training courses each month…”month…”

“…“…The The ultimate goalultimate goal of the program is to of the program is to eliminate or reduce injury and/or fatality eliminate or reduce injury and/or fatality caused by young drivers”caused by young drivers”


Logic Model ConceptsLogic Model Concepts

• INPUTSINPUTS: resources dedicated to or: resources dedicated to or consumed by the projectconsumed by the project• ACTIVITIESACTIVITIES: what is done with the: what is done with the inputs to fulfill project objectivesinputs to fulfill project objectives• OUTPUTSOUTPUTS: what is produced as a: what is produced as a direct result of project activitiesdirect result of project activities• OUTCOMESOUTCOMES: benefits or changes for: benefits or changes for clients during or after projectclients during or after project activitiesactivities


InputsInputs

““Resources dedicated to or consumed by Resources dedicated to or consumed by the project”the project”

ExamplesExamples

-Funding-Funding-Staff and volunteers-Staff and volunteers-Information/Knowledge-Information/Knowledge-Facilities/Tools-Facilities/Tools-Partners-Partners


Activities ( Example)Activities ( Example)““What is done with the inputs to fulfill What is done with the inputs to fulfill project objectives”project objectives”

ExamplesExamples- Develop and present defensiveDevelop and present defensive driving skills training to youth. driving skills training to youth. - Administer training coordinationAdminister training coordination services.services.- Conduct individual student- Conduct individual student assessments.assessments.- Follow and document progress ofFollow and document progress of students.students.


OutputsOutputs““What is produced as a direct result of project What is produced as a direct result of project activities”activities”

ExamplesExamples- Students attend defensive drivingStudents attend defensive driving training course.( # of Students)training course.( # of Students)- Students practice defensive drivingStudents practice defensive driving skills. ( # of Students)skills. ( # of Students)- Students are assessed within twoStudents are assessed within two weeks. ( How often)weeks. ( How often)- Students have completed skills files.Students have completed skills files. ( # of students)( # of students)


OutcomesOutcomes

““Benefits or changes for participants Benefits or changes for participants during or after the project activities”during or after the project activities”

ExamplesExamples- Students have improved driving- Students have improved driving skills.skills.- Students receive appropriate drivingStudents receive appropriate driving license.license.- More students interested enrollingMore students interested enrolling in the training.in the training.- Less car crashes by students.Less car crashes by students.- Less Fatality among students.Less Fatality among students.


The Conceptual Chain Long-term Outcome

Current Situation Interim Outcomes

Goals (Why) (Problem =Current Situation Vs Goal) Initial Outcomes

Objectives (What) Outputs Strategies (How) Activities Inputs


Dimensions of Performance Measurement

Economics : It relates with Inputs and Activities Resource Utilization

Budget Variance Efficiency : It relates with productivity measures Output/input Ration Quality Standards Unit Cost

Effectiveness : It relates with Effectiveness Measures Client benefits Client Satisfaction Social Impacts Economic Impacts Contribution to Goal/Objectives


Five Measurable aspects of Performance

InputsDollarsStaffTechnologyCapital

ActivitiesTasksAdministrative

OutputsProducts/ServicesOutputs from activity

OutcomesClient benefitsProgram consequences

ImpactNet impact from the Program


Traffic Safety

•Awareness

•Prevention

•Education

•Enforcement

•EMS

•Engineering

Programs •Crashes are

reduced and

eliminated

•Crash Severities

are reduced

Immediate Outcome

•Traffic Fatalities and serious injuries are reduced

Intermediate outcome

• Roadways are safe for citizens

•Costs related w/crash are reduced

Ultimate Outcome

•Educated the

public

•Citation written

•DUI Arrests

Output


Establish an Evaluation PlanEstablish an Evaluation Plan

How will you know you’re achieving How will you know you’re achieving goals?goals?What will you measure?What will you measure?How will you evaluate?How will you evaluate?Who measures?Who measures?When will be measured?When will be measured?What documents will you maintain?What documents will you maintain?When and what evaluation report?When and what evaluation report?


Program Evaluation ReportsProgram Evaluation Reports

Assess how well the program has Assess how well the program has been implementedbeen implementedAssess the extent to which the Assess the extent to which the activities have achieved the project’s activities have achieved the project’s goalsgoalsIdentify gaps in servicesIdentify gaps in servicesIdentify spin-off effortsIdentify spin-off efforts


Process EvaluationProcess Evaluation

Why a program succeeds or failsWhy a program succeeds or failsCompares program design with Compares program design with implementationimplementationDescribes and documents life of Describes and documents life of programprogram


Outcome EvaluationOutcome EvaluationDeals with short-term, direct effects of Deals with short-term, direct effects of programprogramIdentifies the results of a program’s effortIdentifies the results of a program’s effortIt seeks to answer the question, “ What It seeks to answer the question, “ What difference did the program make?”difference did the program make?”It provides information about effects of a It provides information about effects of a program after a specified period of program after a specified period of operationoperation


Impact Evaluation

•Deals with long-term, ultimate effects of program

•Assess program effectiveness in terms of end results, including intended and unintended results

•Also assess the net effect of a program by comparing impacts with an estimate of what would have happened in the absence of the program


PossibilitiesPossibilities

• What is the minimum amount for whichWhat is the minimum amount for which you could accomplish at least part ofyou could accomplish at least part of your project?your project?• What constraints exist on your programWhat constraints exist on your program for making this happen?for making this happen?• What is the time window for building andWhat is the time window for building and running your program?running your program?• Who are likely funders ???Who are likely funders ???

Brij Singhs Ideas

Education

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