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HIGHLIGHTS OF DPC PROCEDURE

1. Composition of DPC:- Members of DPC should be officers who areatleast one step the post in which promotion is to be made.

2. When UPSC is associated with a DPC, the chairman or a memberof the commission will preside at the meeting of DPC.

3. DPC should be convened at regular annual intervals to draw panels

every on a fixed date (unless the is no vacancy in a particular year)

4. Proposal should be sent to UPSC foe placing before the DPC in theproforma, with a request to nominate one member to preside themeeting of DPC. ACR complete in all respect should be sent toUPSC along with proposal (model calendar for DPC shall befollowed).

5. Field of eligible officers :

No of officers to be considered

No. of vacancies General SC/ST

1. 5 5

2 8 10

3 10 15

4 12 20

5 14 25

6 16 30

7 18 35

8 20 409 22 45

Reference:

(1) DOPTs letter no.22011/5/86-Estt. Dt.10.4.89.(2) DOPTs letter no.22011/52/2002-Estt. Dt.06.1.2002.

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10 24 50

11 24 55

12 24 60

13 24 65

14 24 70

15 26 75

16 27 80

17 29 85

18 30 90

19 32 95

20 33 100

30 48 150

40 63 200

50 78 250

60 93 300

70 108 35080 123 400

90 138 450

100 153 500

6. While promotions will be made in the order of the consolidatedselect list, such promotions will have only prospectus effect even incases where the vacancies relate to the earlier years.

7. Recommendation of the DPC is advisory in nature and should beapproved by the appointing authority for Railways in case ofpromotion from group B to Group A).

8. A clearance from vigilance deptt. should also be obtained beforemaking actual promotion of the officers approved by DPC to ensurethat no disciplinary proceedings are pending against the officerconcern.

9. The date of (UPSC) commission letter forwarding fair copies of theminute duly signed by the chairman of the DPC should be reckoned

as the date of promotion of the officers.

10. Proceedings of any may be reviewed. DPCs only in the DPC has nottaken all material facts into consideration or if material facts have notbeen brought to the notice of the DPC or if thus have been graveerrors in the procedure followed by the DPC. Thus, if may benecessary to convene Review DPC to rectify certain unintentionalmistake.

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The Seniority of officer is reviewed to revision of seniority test fromretrospective effect resulting vacancies of seniority list placedbefore the DPC.

Where some procedural irregularity was committed by a DPC.

Where adverse remarks in the CRs were turned down orexpunged after the DPC need considered the case of the officer.

Sub: - Procedure to be observed by the Departmental PromotionCommittees (DPCs).

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MODEL CALENDAR FOR DPCs and related matters

SUGGESTED MODEL CALENDER FOR DPCs.

EVENTS FINANCIAL YEAR-BASED

CALENDER YEAR-BASED

(i) Vacancy year 2000-2001 2000

(ii) Crucial date for determiningeligibility

January1, 2000 January1, 2000

ACC CASES

[ cases where ACC approval is required(including SAG/HAG grades / posts)]

(A) Completion of ACR/IntegrityCertificates/Vigilance clearance/ SeniorityList/Penalty and Vacancy position etc. andforwarding DPC proposal to the UPSC.

April-July 15, 1999

January-April 15, 1999

(B) Last date for sending complete proposalalong with relevant Requirement/ServiceRules to the UPSC.

July 15, 1999 April 15, 1999

(Effort should be made to sent the proposal to the UPSC as soon as possible without waiting for the last

date)(C) DPC to be held July 15,- April 15,-

Reference:

(1) DOPTs O.M. No.22011/9/98-Estt (D) dated 08.9.1998.

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Note:1. For DPC from Group B to Group A (Junior Scale ) the above Time

Schedule prescribed for Non-ACC cases shall apply.2. This time schedule has been suggested to do away with the delay

in holding the DPCs causing frustration among official ,therebyadversely affecting their morale and productivity.

3. Administrative action could be initiated at least eight months beforecommencement of the vacancy year.

4. DPC could be held at least two months before the commencement

of the vacancy year.

(C) DPC to be held July 15,-November, 1999

April 15,-August, 1999

(D) On receipt of DPC minutes from theUPSC, post-DPC follow-up action by theadministrative Ministry/Department .

December,1999 September, 1999

(E) Approval of the ACC includingcommunication of its approval to theadministrative Ministry/Department

January-March,-2000

October-December, 1999

(F) Last date for getting ready the approvedselect panel by the administrativeMinistry/Department.

March31, 2000 December 31, 1999

Note:- Dates/periods suggested in the Model Calendar for DPC put no bar on earlier completion ofvarious pre/post-DPC related actions. Every efforts may, as such, be made for taking speedy action inthe matter without waiting for the last date or completion of the period as suggested by the Modelcalendar for DPCs.

Non-ACC CASES :[Other grades/ posts (with/without association of the UPSC)]

(A) Completion of ACR/IntegrityCertificates/Vigilance clearance/ SeniorityList/Penalty and Vacancy position etc. andforwarding DPC proposal to the UPSC.

April-July , 1999

January-April, 1999

(B) Last date for sending complete proposalalong with relevant Requirement/ServiceRules to the UPSC.

July 31, 1999 April 30, 1999

(C) DPC to be held August, 1999-

January, 2000

May-

October, 1999(D) On receipt of DPC minutes from theUPSC, post-DPC follow-up action by theadministrative Ministry/Department .

February-March, 2000

November-December, 1999

(E) Last date for getting ready the approvedselect panel by the administrativeMinistry/Department.

March 31-2000 December, 1999

Note:- Dates/periods suggested in the Model Calendar for DPC put no bar on earlier completion ofvarious pre/post-DPC related actions. Every efforts may, as such, be made for taking speedy action inthe matter without waiting for the last date or completion of the period as suggested by the Model