BRIDGES TECHNICAL BRIDGES TECHNICAL WORKSHOP WORKSHOP

GRANTS MANAGEMENTGRANTS MANAGEMENT

Lori BurgeLori Burge Grants Management SpecialistGrants Management Specialist

National Institute of General Medical National Institute of General Medical SciencesSciences

New BRIDGES to the New BRIDGES to the Baccalaureate ProgramBaccalaureate Program

Current/New PARCurrent/New PAR

Submission styleSubmission style Electronic-Grants.Gov SF424Electronic-Grants.Gov SF424

Project PeriodProject Period Up to 5 yearsUp to 5 years

Receipt Date 2009Receipt Date 2009 January 22 and September 18January 22 and September 18

Number of TraineesNumber of Trainees Minimum 4 from each partner institution Minimum 4 from each partner institution

Length of TrainingLength of Training Up to 2 yearsUp to 2 years

Features (cont’d)Features (cont’d)

Just-in-Time Just-in-Time ConceptsConcepts

Used (Other Support, IRB, IACCU Used (Other Support, IRB, IACCU submitted to eRA Commons)submitted to eRA Commons)

Budget FormatBudget Format CategoricalCategorical

Number of Number of InstitutionsInstitutions

Maximum 4Maximum 4

Salary for ScholarsSalary for Scholars $12 an hour max/level comparable $12 an hour max/level comparable to that of other students employed in to that of other students employed in

similar activitiessimilar activities Total Direct CostsTotal Direct Costs No limitNo limit

New Features - BRIDGESNew Features - BRIDGES

Support for students:Support for students:– for Baccalaureate up to 10 hours a week during the for Baccalaureate up to 10 hours a week during the

academic year and 40 hours a week during summer academic year and 40 hours a week during summer research internshipresearch internship

Per new guide notice each institution may Per new guide notice each institution may participate in more than one Bridges partnership participate in more than one Bridges partnership if justifiedif justified– http://grants.nih.gov/grants/guide/notice-http://grants.nih.gov/grants/guide/notice-

files/NOT-GM-07-116.htmlfiles/NOT-GM-07-116.html

New Features New Features (cont’d)(cont’d)Students must be Matriculated Students must be Matriculated full-timefull-time..Salary support: Salary support: – for the PD to administer the program is limited to for the PD to administer the program is limited to

a max of 2.4 person months a max of 2.4 person months – for a program coordinator at the partnering for a program coordinator at the partnering

institutions should not exceed 1.8 person months institutions should not exceed 1.8 person months

Equipment costs are limited to a maximum ofEquipment costs are limited to a maximum of $25,000 per project period$25,000 per project period

Research supplies for Bridges students (not Research supplies for Bridges students (not to exceed $1,000/student/year)to exceed $1,000/student/year)

Allowable CostsAllowable Costs

PersonnelPersonnel– Must be itemized in sections A and B of the Research Must be itemized in sections A and B of the Research

and Related Budgetand Related Budget– Limited administrative and clerical salary costs Limited administrative and clerical salary costs

associated distinctly with the Bridges program that are associated distinctly with the Bridges program that are not normally provided by the institution when justifiednot normally provided by the institution when justified

– Salary support for the PD to administer the Bridges Salary support for the PD to administer the Bridges program is limited to a maximum of 2.4 person program is limited to a maximum of 2.4 person months (i.e., 20% of a calendar year)months (i.e., 20% of a calendar year)

– Salary support for a program coordinator at the Salary support for a program coordinator at the partnering institutions should not exceed 1.8 person partnering institutions should not exceed 1.8 person months (i.e., 15% of a calendar year)months (i.e., 15% of a calendar year)

Allowable Costs Cont..Allowable Costs Cont..

Consultant costsConsultant costs– If evaluator is an employee of an institution within the If evaluator is an employee of an institution within the

consortium the cost must be included in the category consortium the cost must be included in the category of key personnel salary and listed in person monthsof key personnel salary and listed in person months

Supplies and equipmentSupplies and equipment

Travel for key personsTravel for key persons

Limited tuition costs of participating faculty (from Limited tuition costs of participating faculty (from two year institution) to take one advanced two year institution) to take one advanced course per year at the four year partner course per year at the four year partner institutioninstitution

All requested costsAll requested costs

– All must be justified as specifically required by All must be justified as specifically required by the proposed research education program and the proposed research education program and must not duplicate items generally available must not duplicate items generally available for same purpose at the applicant institutionfor same purpose at the applicant institution

– Items must be itemized in appropriate sections Items must be itemized in appropriate sections on 424 forms, section C (Equipment), D on 424 forms, section C (Equipment), D (Travel) and F (Other Direct Costs) of (Travel) and F (Other Direct Costs) of Research & Related BudgetResearch & Related Budget

– PLEASE JUSTIFY ALL COSTS CLEARLY PLEASE JUSTIFY ALL COSTS CLEARLY OR REVIEW MAY NOT ALLOW THEMOR REVIEW MAY NOT ALLOW THEM

Participants Allowable CostsParticipants Allowable Costs

Must be itemized in section B (other Must be itemized in section B (other Personnel) of Research & Related BudgetPersonnel) of Research & Related Budget

Students may be supported with Students may be supported with salary/wages at the associate degree salary/wages at the associate degree institution for up to two years provided institution for up to two years provided their progress toward the AA degree is their progress toward the AA degree is satisfactorysatisfactory

Participant Terms & Conditions on Participant Terms & Conditions on Notice of AwardNotice of Award

For compensation the following conditions must be met:For compensation the following conditions must be met:

The student must belong to the targeted groups/populations, must be a The student must belong to the targeted groups/populations, must be a U.S. citizen or non-citizen national or permanent resident and must be U.S. citizen or non-citizen national or permanent resident and must be matriculated full-time in associate degree programs in biomedical or matriculated full-time in associate degree programs in biomedical or behavioral science fields at the partner community collegebehavioral science fields at the partner community college

The student must be performing necessary work relevant to the The student must be performing necessary work relevant to the proposed programproposed program

There is an employer-employee relationship between the student and There is an employer-employee relationship between the student and the institution (NO STIPENDS)the institution (NO STIPENDS)

The total compensation is reasonable for the work performedThe total compensation is reasonable for the work performed

The institution provides compensation for all students under similar The institution provides compensation for all students under similar circumstances, regardless of the source of support for the activitycircumstances, regardless of the source of support for the activity

Unallowable CostsUnallowable Costs

Costs for students not matriculated full-Costs for students not matriculated full-time at the partner associate degree-time at the partner associate degree-granting institutiongranting institutionSalary support for students who have Salary support for students who have completed the associate degreecompleted the associate degreeIf mentoring and other activities with If mentoring and other activities with students are considered a regular part of students are considered a regular part of an individuals academic duties these an individuals academic duties these would not be an allowable costs from would not be an allowable costs from Bridge grant fundsBridge grant funds

Unallowable Costs Cont..Unallowable Costs Cont..

Student tuitionStudent tuition

Foreign TravelForeign Travel

Alterations and renovationsAlterations and renovations

Housing, food, books, recruitment costs Housing, food, books, recruitment costs incentives to encourage or motivate incentives to encourage or motivate students (such as laptops, internet students (such as laptops, internet subscriptions)subscriptions)

BRIDGES RequirementsBRIDGES Requirements& Modified Expanded Authorities& Modified Expanded Authorities

Institutional grant.Institutional grant.

F&A Rate is 8%.F&A Rate is 8%.

Annual Progress Reports.Annual Progress Reports.

Participants/students are paid Participants/students are paid hourly wages. hourly wages.

No Stipends AllowedNo Stipends Allowed (students are paid (students are paid salaries/wages)salaries/wages)

Modified Expanded AuthoritiesModified Expanded Authorities

Financial Status Reports Financial Status Reports (FSRs) required annually.(FSRs) required annually.

No automatic carryover of No automatic carryover of unexpended funds.unexpended funds.

Modified Expanded Authorities Modified Expanded Authorities No Cost ExtensionsNo Cost Extensions

11stst No Cost Extension (NCE) may be requested No Cost Extension (NCE) may be requested through the eRA Commons.through the eRA Commons.

Only unexpended funds from the current year Only unexpended funds from the current year may be used in a NCE (no prior year funds)may be used in a NCE (no prior year funds)

Only students already participating in the current Only students already participating in the current Bridges program may continue in a NCEBridges program may continue in a NCE

No new students may be added to the Bridges No new students may be added to the Bridges program during a NCEprogram during a NCE

Personnel on 424 FormsPersonnel on 424 Forms

For Bridge grants all students For Bridge grants all students must be listed under personnel must be listed under personnel in block Bin block B

DO NOT add students in block DO NOT add students in block E under Participant/Trainee E under Participant/Trainee Support CostsSupport Costs

Add Students to B Other Add Students to B Other PersonnelPersonnel

Inclusion Enrollment ReportInclusion Enrollment ReportIf you mark YES to Human Subjects on the If you mark YES to Human Subjects on the BRIDGES application then the 424 format will BRIDGES application then the 424 format will expect the applicant to complete and provide expect the applicant to complete and provide the Target Inclusion Enrollment Report. the Target Inclusion Enrollment Report.

For the Study Title add Bridges to the For the Study Title add Bridges to the Baccalaureate and add zeros in all the total Baccalaureate and add zeros in all the total fields. fields.

If the application is marked NO to Human If the application is marked NO to Human Subject involvement then no action is needed Subject involvement then no action is needed on the Target Inclusion Enrollment Reporton the Target Inclusion Enrollment Report

Targeted/Planned Enrollment TableTargeted/Planned Enrollment Table

For More Information Contact Your For More Information Contact Your Grants Management SpecialistGrants Management Specialist

Robert Altieri Robert Altieri altierir@nigms.nih.govaltierir@nigms.nih.gov

Irina Alva-Weinstein Irina Alva-Weinstein alvair@nigms.nih.govalvair@nigms.nih.gov

Michael Mace Michael Mace macem@nigms.nih.govmacem@nigms.nih.gov

Justin Rosenzweig Justin Rosenzweig rosenzwj@nigms.nih.govrosenzwj@nigms.nih.gov

Lori Burge Lori Burge burgel@nigms.nih.govburgel@nigms.nih.gov