Breaking Down and Understanding Office 365 - SPSJHB 2015
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Transcript of Breaking Down and Understanding Office 365 - SPSJHB 2015
Breaking Down and Understanding Office 365Michael Noel
3 October 2015Johannesburg, SA
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@sps_events #SPSPlus, #SPSJHB, #SPSCPT, #SPSDBN
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Gold Silver
Michael Noel@MichaelTNoel
Author of 19 books including the best selling SharePoint Unleashed series
Presented at over 200 events in over 70 countries around the world
Microsoft SharePoint MVP, first awarded in 2007
Partner at Convergent Computing in the San Francisco Bay Area (cco.com)
What We’ll Discuss
Office 365 Overview
Office 365 Components
Exchange Online
SharePoint Online
Skype for Business
OneDrive for Business
Yammer
New Tools and Add-ons (Delve, Clutter, etc.)
Office 365 Licensing
Migration to Office 365
Office 365 Service Offerings
When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings
Exchange Online for Messaging
SharePoint Online for collaboration and document management
OneDrive for Business
Skype for Business
Administration of Office 365
Administered either through web based Admin Console
Alternatively can be administered using native PowerShell scripts
Overview of Features
50GB(+) Mailboxes for each user
Built-in archiving and records retention options
High Availability and Disaster Tolerance built-in through the use of Database Availability Groups
Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead
Exchange Online Plans
Exchange OnlinePlan 1
Exchange OnlinePlan 2
50GB Mailboxes / 150MB Message Send
Outlook Support
Web-Based Access
Outlook App for Mobile
Clutter / Inbox Management
Document Collaboration with OneDrive for Business
Office 365 Groups
Third-Party Apps Extension
Anti-Malware/Anti-Spam
In-Place Hold
Unlimited Storage
Hosted Voicemail
Data Loss Prevention (DLP)
Site Mailboxes
Site Mailboxes provide for a centralized location for all communications on a particular project.
Integrated with SharePoint Online
Document and Records Management
Primary use case scenario for SharePoint Online
Provides for the ability to save and store documents
Advanced functionality including:
Document check-in/check-out
Versioning
Multi-authoring
Business Intelligence
Provides the ability to display business information in graphical format
Tools include PowerPivot, Excel Services, and Power View
Enterprise Search
‘Findability’ is the ability to be able to quickly and easily find relevant information
FAST Search within SharePoint provides for the following:
Contextual Search
Personalized Results
Document Preview
Enterprise Search
Plan Offerings
A la carte plans:
Plan 1: Basic SharePoint Functionality
Plan 2: Basic + Advanced Search, BCS, InfoPath Forms Services, DLP, eDiscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot
Office 365 Plans (More on this)
SharePoint Online is missing the following features that SharePoint On-Premises provides:
Email-enabled lists/libraries, IRM with AD RMS, PowerPoint Automation Services, Some WCM functionality, PerformancePoint Services, SQL Server Reporting Services, Scorecards and Dashboards
SharePoint OnlinePlan 1
SharePoint OnlinePlan 2
App Catalog and Marketplace
Team Sites
Work Management
External Sharing
Basic/Standard Search
Content Management
Records Management
Access Services
SharePoint Workflows
Enterprise Search
E-discovery, ACM, Compliance
Excel Services, PowerPivot, PowerView
Visio Services
Form Based Application
Business Connectivity Services
Skype for Business
Very recently renamed tool, previously known as Lync Online, which has been transitioned out as of 14 April, 2015
The Cloud based version of Microsoft’s On-Premises Tool for Instant Messaging, Video Conferencing, etc.
Exchange 2000 Conferencing Server
Live Communications Server (LCS) 2003
Office Communications Server (OCS) 2007
Lync Server 2010/2013 – Lync Online
Skype for Business
Currently related to ‘traditional’ consumer Skype in name only, though integration is being built-in
FeaturesSkype for Business On-Premises
Skype for Business Plan 1
Skype for Business Plan 2
Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability
Public Cloud IM/P federation with Windows live
Skype Connectivity
Persistent Chat
Skype for Business to Skype for Business Calling (voice and HD video, 1:1)
Skill Search (requires SharePoint Server)
Desktop, Application, and Whiteboard Sharing
Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)
Meeting Controls (Organizer, Lobby Experience, Join From)
Enhanced In-meeting Note Taking with OneNote Sharing
Skype for Business Audio Conferencing
Interoperability with 3rd Party Audio Conferencing Providers
Skype for Business Multi-party Video
Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park)
Skype for Business Mobile Clients
Skype for Business Web App
Features
Purpose-built file sharing application
Upload and share large files with local and/or remote users
OneDrive for Business
Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users
Unlimited storage space for Office 365 users *
10GB maximum file upload size
Enterprise Social and Yammer
Enterprise Social provides ‘Facebook for the Enterprise’ capabilities
Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features
‘Free’ as part of Office 365 Enterprise or Business Plans
Added Features and Functionality
Microsoft Delve
Office Groups
Office Video
Microsoft “Clutter”
Roadmap
Licensing
Licensing – Home/Personal/Student Plans
Office Online
Office 365 Personal
Office 365 Student
Office 365 Home (5 Users)
Price/user/month free R 74,99 R 74,99 R 94,99
Office on up to 5 PCs/Macs *2
PC/Macs
Office on up to 5 tablets/phones *2
Devices
Online Office Word/Excel/PowerPoint
Offline Storage
1TB File Storage*15GB
Skype
Licensing – Small Business (up to 300 users)
Office 365 Business Essentials
Office 365 Business
Office 365 Business Premium
Price/user/month R 68,80 R 113,40 R 179,90
Office on up to 5 PCs/Macs
Office on up to 5 tablets/phones
Online Office Word/Excel/PowerPoint
1TB File Storage
Professional Digital Storytelling Tools
50GB Mailbox with Calendaring/Contacts
Unlimited Online Meetings with Skype for Business
Corporate Social Network
Licensing – Enterprise/Govt/Edu Plans
A la carte Plans KioskPlans
Enterprise/Govt/Edu Plans
Plan Office Pro Plus
Exchange Online –Plan 1
Exchange Online –Plan 2
SharePoint Online –Plan 1
SharePoint Online –Plan 2
Skype for Business –Plan 1
Skype for Business –Plan 2
Yammer Enterprise
OneDrivefor Business(Personal Plan)
K1 K2 E1 E2 E3 E4
Price/user/month R 165 R 55 R 110 R 68,80 R 110 R 27,50 R 75,50 R 74,99 R 27,50 R 55 R 110 R 275 R 302,50
Office Web App (R/W)
Office Web App (Read)
Full Office Pro Plus Suite
Advanced Search, Access, Visio/Excel Services
Collaboration in Sites
Voice / Telephony
Voicemail / Archiving (50GB+,)DLP
Email / Calendaring
Application Sharing / Multiparty / Advanced IM
IM / Presence
Enterprise Social
External File Sharing
Migration
Authentication Options
The ‘default’ option is to use accounts within Microsoft’s Azure Active Directory service
Many organisations may want to consider using their own AD DS accounts
This requires either an AD FS infrastructure, third party (i.e. Okta) or Azure AD
Option 1: Use
Azure AD
Accounts
Option 2: Use
internal AD DS
Accounts
Migration to Exchange Online
Performed by Microsoft or partner; standard mailbox moves similar to On-Premises migration
Requires DirSync components
Use Microsoft’s bandwidth calculator to determine migration timelines
Migration to SharePoint Online or OneDrive for Business
One major factor influencing SharePoint Online migrations is how to get content into SharePoint Online
Tools from 3rd
party vendors can help here
Migration to Skype for Business
Simple migration, requires only a few PowerShell scripts to change users Lync server location to the cloud
Administration done via the Office 365 Admin Console
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Questions
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