Branch Executive Orientation May 31 – June 1, 2013 Westin Hotel Edmonton, Alberta.
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Transcript of Branch Executive Orientation May 31 – June 1, 2013 Westin Hotel Edmonton, Alberta.
Branch Executive OrientationMay 31 – June 1, 2013
Westin HotelEdmonton, Alberta
Introduction• Welcome
– It’s been a while• My Role
– Senior Staff Guy – branches, recycled, build branch capacity without overwhelming volunteers by providing branch framework, volunteer training, additional volunteers & staff support
– Facilitator – encourage dialogue– Policeman – parking lot
• Housekeeping– Washrooms– Fire escape– Bottomless coffee
• Objectives– Training – increase awareness and understanding– Discussion – seek final input to enable completion of revised Branch Manual – Networking - meet staff and volunteers with similar interests, shuffle, regular breaks
• Staff– introduce
Overall Program
• Thanks – Manual – Ramez Hanna Alla (Calg), Randy Dobko
(Edm), John Assels (Leth), Christine Tran (Ft Mac)– Agenda – Ramez Hanna Alla (Calg), Kashif Dada (VR)
• APEGA Overview & Expectations of Branches• Branch Administrative Framework• Branch Programs• Omissions – Geoscience (Calg), IEGs (Ft Mac), PtP
Seminars (all rural), Regulatory Responsibilities
Friday Afternoon Overview
• Intro – Mark Flint• APEGA Overview
– Council Governance– Relationship between Council, President & CEO– Election Process– Strategic Plan– Business Plan– Structure– Expectations of Branches
IntroductionMark Flint, P.Eng., CEO
APEGA Overview: Governance
• Presentation to APEGA Council - April 18• Gov/Org.Eff =• Diversity in thought is good news• Knowing how to achieve diversity in
knowledge leads to org. eff.• I have a perspective worth sharing: However,
I’m certain I’m missing something– Express opinions: Listen/enquire
Overview: Governance
• When I share first, others will follow• A person’s sense of loss is greater than that
person’s sense of gain• Structure
– 3 qualities in recruiting• Impeccable integrity• Deep knowledge in subject matter• Connection to industry
Overview: Governance
• Internal Process– Accountability and stewardship in exchange for
dues– Balance between board culture and rigor of
policies and procedures– Board meeting
• Must be effective• Speech Act leads to covenant which must be kept or
doubt will creep in
Overview: Governance
• Responsibilities– Role clarity – align the talent– Performance measurement
• Self assessment• Bd chair must be the coach one-on-one• Bd must give you growth or don’t bother
– Integrate across diversity
Overview: Governance
• Responsibilities– In decreasing order
• Vision, aspirational goals• Where to play• How to win• Capabilities• Operation
– Good governance involves knowing how deep for Council to dig into operational business while still meeting its fiduciary responsibilities
– Common wisdom would suggest the first two bullets are Council’s purview and the last three are staff’s
Overview: Governance
• Risk Management– Need policies, processes and tools
• Banking, events that flop
– What would have to change in the environment to take on more/less risk
• Succession Planning– Develop board leaders and succession for the CEO– Need to retain knowledge
Overview: Governance
• Emergent Face of NFP– Social entrepreneurs emit spirit, business acumen,
energy, persistent ability to inspire– “try one more time” kind of attitude that says your
best will be your next effort/try
Overviews: Relationship between Council, President and CEO
– Council is comprised of 19 members, 16 of which are elected by members and 3 of which are appointed by the GOA
– Exec Comm is comprised of Pres, Vice-Pres, Pres-elect, Past-Pres and CEO
– Exec Comm has the power to make decisions on Council’s behave between Council meetings but is advised not to do so often
– President chairs Council and Exec Comm– CEO gets his marching orders from Council through the strategic plan
and from the GOA through the provincial legislation (EGPA)– CEO’s performance is evaluated by Council through delegation to the
President. Given that Pres chairs Exec Comm and evaluates the CEO, it is wise for the CEO to take advice, if not direction, from the Pres also.
– CEO is single point of contact with staff. Council may not direct any other member of staff
– The CEO’s performance is seen to be APEGA’s overall performance
Overview: Relationship between Council, President and CEO
• Roles– Council
• Sets goals and in which areas the goals should be set, i.e. outcomes, by when, for what
– Often referred to as ends statements
• Sets the means limitation policies, i.e. the boundaries beyond which the CEO must not go, e.g. % expenses above budget, risk tolerance
• Sets staff-council relation policies• Determines governance policies• Evaluates CEO, i.e. organization performance
– CEO• Determines how the goals are to be met, at what cost, by who and by
when (for the sub-elements), i.e. business plan, project plans, budget, people planning, facilities, equipment
Overview: Election Process• Sept – Nominating Committee begins work
– Committee of Council, rejuvenating/replacing itself– 30+ volunteers – wide backgrounds, well connected– Evaluating list of current & past volunteers and current & past Councilors (Pres –elec & VP position)– Enhanced by members that the committee members know– Confirms interest in running
• 150 days before AGM (Mid Nov) - Nominating committee provides slate of no more than 7 acceptable candidates for 4 councilor positions and 3 for Pres-elect & VP
• Dec PEG – notice of candidates from committee plus notice encouraging write-in candidates (Members are encouraged to submit write-in throughout year to [email protected] , so now is a great time. )
• Jan – short video produced for all nominees to enable members to get to know them better• Mid Feb – notice of opening of polls and instructions on how to get access code, mail ballots if needed• 50 days before AGM (end Feb) – polls open• Site is independent of APEGA, but we can monitor the rate of voting to determine whether corrective action is
required• Typically two reminders sent out• 20 days before AGM (end March) – polls close• At least 15 days before AGM – results posted• AGM – successful candidates are introduced
• Also interested in recommendations for nominating committee members, so now is a great time.
Overview: Election Process
Overview: Election Process No. Voters 2013% 2012% 2011% Branches
Calgary 27,823 13.4 16.7 15.8Edmonton 9,836 17.1 17.8 17.7Fort McMurray 968 17.7 20.3 26.3Lethbridge 289 19.7 20.0 20.7Lakeland 90 21.1 16.5 14.4Medicine Hat 166 12.7 16.8 17.9Peace River 248 21.8 22.7 31.1Red Deer 706 15.6 19.5 18.6Vermilion River 142 16.9 17.6 22.0Yellowhead 113 11.5 10.8 16.8In Canada, outside AB
6,625 9.2 10.3 10.9
USA 1,549 8.5 10.1 10.5Outside Canada/USA 818 9.8 13.0 12.4
Overview: Strategic Plan
• Challenges*• Assumptions• Guiding Principles*• Look forward to 2020• Priorities to 2016
– Goals*– Tactics
Overview: Strategic Plan
ChallengesThe Public• The public wants greater transparency in regulatory
processes and better factual information upon which to develop informed opinions.
• APEGA and its members need to instil a sense of confidence in the public that professional engineers and geoscientists are competent and acting in the public interest.
• Both of these conditions need to be met as a precursor to the public providing its social licence to operate.
Overview: Strategic Plan
Regulation• APEGA regulates the practices of engineering and
geoscience locally, but its members practice globally—both exporting services to other countries, and importing services to Alberta.
• APEGA must embrace—if not drive—a renewed self-regulatory model. The current model was developed under the assumption that Alberta engineers and geoscientists practice and hire locally; an assumption that does not fit today’s circumstances.
Overview: Strategic Plan
Our Association• APEGA must determine how we can best serve the
public interest as a provincial regulatory body in a global economy, given the resources available to us.
• We need to clearly demonstrate self-regulation as the most efficient and effective model for the practice of engineering and geoscience; the efficacy of self-regulation cannot be assumed to be self-evident.
Overview: Strategic Plan
• To deliver on our mission APEGA must demonstrate effective performance of both regulatory and non-regulatory activities and achieve positive regulatory and non-regulatory outcomes.
• APEGA’s ability to uphold the public interest requires a partnership with the members and permit holders; we must therefore ensure that APEGA remains relevant to its membership.
Overview: Strategic Plan
Our Professions and Membership• Our members and permit holders need to earn
and maintain a social licence to operate that is granted by the public.
• Our members will be challenged to compete in a highly competitive global market.
• There is currently a shortage of qualified and licensed professionals that will continue over the next decade.
Overview: Strategic Plan
• Our permit holders, Alberta industries and local and provincial governments need support in attracting our professions and in continual competency development.
• Given the looming labour force shortages, APEGA must expand its efforts to support the attraction, retention and advancement of a competent and diverse professional workforce.
Overview: Strategic Plan
Guiding Principles
APEGA’s Guiding Principles are long-standing and have been used to help Council and the Strategic Planning Committee develop the Strategic Plan:• Protection of the public safety is paramount in all that we do• Developing public trust in our professions, by earning a social licence to practice• Treatment of everyone fairly, and with dignity and respect• Transparent processes that are fair, impartial, and accountable to the public and
members• Self-Regulation that benefits the public and the professions• Skilled and ethical professional practice by all our Members• Consultation with all stakeholders and members is sought, valued, and reflected• Relevance and value is delivered to our Members and other stakeholders
Overview: Strategic PlanStrategic Priority 1: Regulatory Influence and Leadership
2016 Goals• Partnering with other regulators and professional groups to understand and
adopt the best self-regulatory processes and practices for dealing with the challenges of regulating locally in a global market.
• An updated draft version of APEGA’s enabling legislation, developed in conjunction with the provincial government that is a global model for self-regulation in the public interest, and has the support of our stakeholders.
• APEGA is a trusted resource for government on policy and legislative initiatives related to the engineering and geoscience professions, and a convenor of independent, impartial counsel related in associated areas of public policy and public interest.
• APEGA’s processes are transparent and accountable, while ensuring the appropriate balance between public accountability and individual privacy.
Overview: Strategic Plan
Strategic Priority 2: Policy and Engagement
2016 Goals• APEGA’s demonstration of new ideas and best practices has
provided leadership in the creation of a national framework for licensure.
• APEGA understands that consultation and dialogue with an informed public is an important part of practising in the public interest, and of earning and maintaining a social licence to practice.
• APEGA has worked with the public, and its members and permit holders, to provide facts, trustworthy information, and resources relevant to our professions on specific issues of public interest.
Overview: Strategic PlanStrategic Priority 3: Attraction, Retention and Advancement of Individuals in our Professions
2016 Goals• Elimination of barriers that would prevent entry to the professions, ensuring that the
professions are accessible to those who are competent and meet APEGA benchmark standards.
• APEGA’s professional registration processes are considered to be the most accessible, efficient and technically enabled by Canadian and internationally educated graduates
• APEGA’s advocacy for graduating more engineering and geoscience students from Alberta’s post-secondary institutions has succeeded; more positions exist for students who might be ready to meet APEGA’s standards of professionalism and competency when they graduate.
• APEGA, working with permit holders and employers, has helped develop workplace environments and policies that support the long-term retention and advancement of our members.
• APEGA has a targeted strategy to support the advancement of our professions.
Overview: Strategic PlanStrategic Priority 4: Organizational Renewal and Continuity
2016 Goals• Members are proud of APEGA’s reputation for professionalism and ethics.• APEGA has a reputation for continually improving its processes and member
relevance• Branches are engaged in the overall goals of APEGA and play an
important role in local stakeholder engagement and professional development.
• APEGA’s governance approach is robust, transparent and trusted, and recognized as such by the provincial government.
• APEGA has increased and renewed its volunteer base.• Succession plans and talent management strategies are in place to ensure
organizational renewal.
Overview: Business Plan
• The Why– It’s Your Money
• The What – Legislation– The Strategic Plan – Council/President policies and direction
• The How– CEO determines how the goals are to be met, at what cost,
by who and by when (for the sub-elements), i.e. business plan, project plans, budget, people planning, facilities, equipment
APEGA Business Plan• Produced annually and tied to a January to
December Budget Year.– Executive Summary. Theme for the year– Strategic Priorities. Ties Business Plan to Strategic Plan
through a Synchronization Matrix– 2013 Business Plan Calendar. Produced yearly– Tasks/Purpose/KPIs. Reviewed Quarterly by staff and
tied to Council meetings– Financial Plan. Reviewed Quarterly along with Tasks
Synchronization2012
Dec Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct
Edmonton Office
Relocation Decision
AGM 13 AGM 14 AGM 15 AGM 16 AGM 17
CouncilPrelim
Report to Members
Interim Report to Members
Members Approve
Policy Changes -
Conceptual Framework
Members Approve New Act
Members Approve
New Regulations and Bylaws
Government AgendaSpring
Election?
Consultation Target Date
CA Concur Target Date
Titles, Rights and Responsibilities of
Engineering License Holders (Insurance
requirements for license holders)
Feb 13
Code of Ethics Feb 13Definition of the Practice
of Professional Engineering
Jun 13
Objects of the Engineering Act
Jul 13
Membership vs Licensure
Aug 13 `
Goverance Oct 13
Fairness in Registration Practices
Feb 13
Licensing Requirements and Competencies -
Limited LicenseFeb 13
Licensing Requirements and Competencies - the
P. Eng.Feb 13
Licensing Requirements and Competencies - EITs
Feb 13
Assessment Tools for Engineering
Oct 13
Licensing other Sep 13
Continuing Professional Development
Feb 12
Accountability of Engineering Organization
Feb 12
Negotiating International Agreements
Feb 12
Principles for Complaints, Investigations &
Discipline PracticesApr 13
Enforcement Dec 13
Complaints and Investigations
May 13
Discipline Nov 13
Geographic Jurisdiction of Enforcement &
DisciplineDec 13
Discipline & Inter-Association Applicants
Jan 14
Fee Setting Dec 13Relationships with Other
ProfessionalsDec 13
Using the Engineer Seal Dec 13
Notes: 1 - SYNCH MATRIX DOES NOT REFLECT CORE TASKS UNLESS THEY ARE TRANSFORMATIONAL
EC goal is to have the current 24 CFL elements reviewed and endorsed by end of 2014 (SP 1.1/2.2/4.3)
Investigations Process Review (SP 1.4/2.1/4.2)
Women in APEGA (SP 3.4)
Volunteer Base Renewal and Growth (SP 4.5)
Restructuring APEGA to Meet Future Growth and Requirements (SP 3.1/4.3/4.5/4.6)
Develop Implementation Plan
Statutory Board Reviews
Draft Legislation
Board of Examiners Review (SP 1.4/2.1)
Appeals Board Review (SP 1.4/2.1)
Investigative Committee Review (SP 1.4/2.1)
Discipline Committee Review (SP 1.4/2.1)
Practice Review Board Review (SP 1.4/2.1)
Board Member Training Review
Develop Implementatio
n PlanImplementation Phase
2013 Business Plan Synch Matrix (See Notes 1 and 2)
2013 2014 2015 2016 2017
3 - NOT ALL CFL ELEMENTS HAVE BEEN MAPPED OUT TO THE CONCUR TARGET DATES. CEOG WILL DO SO IN THE COMING MONTHS
Edmonton Office Relocation outside dates
Sep 13 - Feb 14
Registration Process Review (SP 1.4/2.1/3.2/4.2)
Foundational Elements
Admissions
Regulation
Discipline and Enforcement
APEGA
Revise the Act (SP 1.2)
Strategic Plan (SP 1.2 and 1.4)
Other
2 - SP = STRATEGIC PRIORITIES ALIGNED AGAINST TASKS
Canadian Framework for
Licensure (CFL) (SP 2.1) (See
Note 3)
Branch Rejuvenation - Initial Phase - (SP 4.3)
All Regulatory Reviews to be completed by AGM 15
Consultation/Communication and Open Dialogue with all stakeholders and members throughout the process (SP 1.3/1.4/2.2/2.3/4.3/4.7)
Implementation Phase
Royal Assent?
Advocacy for Growth in Post Secondary Capacity (SP 3.3)
Governance (SP 4.2/4.4)
Synchronization
• Core Business– Regulatory– Member Services– Council Business
• Transformational– Legislative Renewal – Process Reviews– Canadian Framework for Licensure (CFL)
2013 In Detail• Core
– Registering 8000+ new Professional Members plus 400-500 permit holders – Providing services to 69k members. Examples are:
• Professional Development• Outreach – Science Olympics, EnGenious, Stakeholder Engagement• PEG
– Serving the Public Interest and working at maintaining our Social License to Operate. Examples are:
• Professional Practice• Board of Examiners• Investigations/Compliance• Stakeholder Engagement
• Transformational– Review 3 Statutory Boards– Review 3 Processes– Consult or Concur on 20 of 24 CFL elements
• Other– Growing the staff (70 in May 2012 – 118 by 2014) – Edmonton APEGA Office Move/Consolidation– Managing the $22.8 million budget
This Morning’s SessionBranch Administrative Framework• By-laws• Timetable• Business Planning• Budgeting• Reporting• Networking• Meetings• Volunteer Management• Seeking Sponsorships• Handling Media• Use of APEGA’s Visual Identity• Issuing Branch Bulletins• Advertising of Elections Results and Summit Awards Winners
Framework: By-laws• Minor Revisions
– Add Past Chair, Vice Chair, Outreach Coordinator, more specifics on other Members-at-large– Past Chair – chair Nom Comm and act as VMC– Vice Chair – fill in for Chair, typically step up into Chair position– Chair to take responsibility for business plan and President’s Visit– Add clarity on how Chair is to handle repeated absences of exec member– Add non-resident to Exec, if approved by membership– Add voting by MITs– Add clarification to 4 general meetings– Add clarity of constraints on investing funds– Add clarity to not issuing charitable receipts
• Issues– Timing of Branch AGMs – 30 days before APEGA AGM
• Major Overhaul
– Unconventional– Too long, much could go in branch manual– Keep Branch structure– Resolve whether reporting to Council of CEO designate (governance issue)
Framework: TimetableMonth Financial Business Life Member
DinnerProfessional
Member Induction Ceremony (PMIC)
Teacher Awards National Engineering & Geosocience
Month
January Prepare financial statements and have approved by 2 members of Executive or independent auditor
Head Office (HO) advises branch of inductees (full year)
HO mails info to schools HO advises branch of contacts
Finalize plans
Seek nominations for new executive throughout year but ensure you have a slate ready for AGM
Submit Branch Activity Report for Br. Chair Meeting in February and advise attendance at Council
February Have financials approved by members at AGM Submit to HO
Have new executive elected at AGM. Assign responsibilities to Members-at-large. Submit to HO
Hold event in Feb or March
Promote HO and branch promote activities
March Have financials approved by members at AGM Submit to HO
Have new executive elected at AGM. Assign responsibilities to Members-at-large. Submit to HO
Hold event in Feb or March
Promote Hold during month at convenience of branch and other stakeholders
Submit Branch Activity Report for Br. Chair Meeting in April and advise attendance at Council
April By early April, advise of attendance at Annual Conference
Receive nominations
May Begin preparation of business plan Select winners & advise HO
Branch Exec Orientation
Submit Branch Activity Report for Br. Chair Meeting in June and advise attendance at Council
June Start to prepare budget Finalize business plan Recognize winners
Framework: Timetable
July Continue budget preparation
August Submit budget by Aug 15 Submit business plan by Aug 15
September Submit Branch Activity Report for Br. Chair Meeting in September and advise attendance at CouncilConfirm dates for President’s Visits if in November.
October HO provides list
HO provides list Appoint rep
Hold event in Oct or Nov
Hold event in Oct or Nov
November Council approves budgets Confirm dates for AGM and/or President's Visit if in Jan, Feb or Mar.
Hold event in Oct or Nov
Hold event in Oct or Nov
HO provides concepts for activities
Submit Branch Activity Report for Br. Chair Meeting in November and advise attendance at Council
Promote involvement in activities
December Year end Appoint rep Promote involvement in activities
Throughout Submit request for advances as required
Advise HO of activities to be undertaken and where
Framework: Business Planning2013 Business Plan
___________ BranchBrief Overview of Opportunities and Challenges:
APEGA PRIORITY/BRANCH STRATEGY BRANCH ACTIONS BY WHEN BY WHO PROGRESS
POLICY AND ENGAGEMENT
· Engage the public on policy and education issues in which the professions can/should provide leadership under the direction of the CEO or designate
o When requested by the CEO, organize public forums or specific meetings ongoing
Chair or Community Relations Coord
· Enhance and promote the image of the professions in their communities under the direction of the CEO or designate
o Continue to provide advice and help organize the President’s visits under the direction of the Executive Group (see App 7 in manual)
see App 7 in manual
Chair with Member Relations Coord and Community Relations Coord
o Supporting charitable and other community-based events.
Community Relations Coord
ATTRACTION, RETENTION AND ADVANCEMENT OF INDIVIDUALS IN OUR PROFESSIONS
· Engage children in K-12 by promoting math, science, technology and careers in engineering and geoscience in local schools with the support of APEGA’s Outreach and Product Services Department and Geoscience and Outreach Department.
o Work cooperatively with ASLA for in-class curriculum based presentations.
Outreach Coord (rural)
o Organize Aboriginal mentoring, events during National Engineering and Geoscience Month, in-class career presentations, career fairs, judging science fairs and math competitions, science nights, science Olympics, job shadowing
Outreach Coord (rural)
o Select teacher award winners, recognize and present cheques
Outreach Coord (rural)
Framework: Business Planning
· Continue our University Outreach program to 1st year engineering students that begins the discussion on the meaning of professionalism and ethics, APEGA and APEGA’s role and encourages students to sign up for the ASAP.
o Ensure that the universities and colleges allot a lecture in first year to a branch member to introduce students to APEGA and to encourage them to sign up as students. Use the “canned” presentation available and updated by the Outreach and Product Services Department
Outreach Coord (excl YH, LL, VR)
o Organize mixers for students and membersOutreach Coord (excl YH, LL, VR)
· Continue to support the APEGA Education Foundation. o Continue to promote the golf tournament as fundraisers for AEF.
Social Events Coord
· Promote APEGA-developed standards to permit holders and individuals that help retain and advance individuals in the professions.
o Promote new Managing Transitions Resource Guideline to permit holders and members at events and casually
Member Relations Coord or Women Group
· Encourage mentoring of both MITs and PMems with the advice and support of the Professional Development Department
o Recruit, train, connect, and reward mentors and provide feedback on the program. PD Coord (rural)
· Provide PD suited to local needs with the support of the Professional Development Department o Lunches, dinners, PD days and evenings, webinars. PD Coord (rural)
o Tours
· Provide opportunities to network with members and the public o Golf tournaments Social Events Coord
o Curling bonspiels Social Events Coord
· Encourage those not licensed to register by promoting the value of licensure
o Employ the “What’s in it for You” brochure when asked by members the relevance of APEGA to them. All Exec
ORGANIZATIONAL RENEWAL AND CONTINUITY
· Coordinate branch activities o Prepare business plan, follow-up on activities and report on progressAug 15/each br exec mtg/each Council Chair
· Ensure adequate funding & oversight o Prepare budget and report to br exec on progressAug 15/each br exec mtg Treasurer
o organize audit Jan 31/ Treasurero encourage sponsorships Sponsor Coord
· Provide two-way communications between branch members and Council under the direction of the CEO or designate.
o Start with those on the branch executive taking the role of champion for the professions in their organizations
Member Relations Coord
· Encourage members to participate in discussion of issues.Member Relations Coord
· Manage volunteers with the advice and support of the Volunteer Management Coordinator. o Combine with the role of the nominating committee Vice chair
Framework: Budgeting2013 ________________BRANCH BUDGET Fill in only the greyed areas
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Section I – Revenue/Expenses paid from Branch Bank Accounts
Bank Balance - Start month 0 0 0 0 0 0 0 0 0 0 0
Local Branch Revenues
Event 1 * 0
Event 2 * 0
Other (eg bank interest) 0
Total 0 0 0 0 0 0 0 0 0 0 0 0 0
Local Branch Expenses
Administration
Exec Comm 0
Network 0
Travel & Acc 0
Stationery & Printing 0
Post, tele & courier 0
Outreach (K-12) 0
College (1st year) 0
Mentoring
Event 1 0
Event 2 0
Other (eg. Bank Expenses
Total 0 0 0 0 0 0 0 0 0 0 0 0 0
Net (Revenue – Expenses) 0 0 0 0 0 0 0 0 0 0 0 0 0
APEGA Advance
Bank Balance - End month 0 0 0 0 0 0 0 0 0 0 0 0
* Event 1 description
* Event 2 description
Section II -Expenses paid by head office and allocated to branch
Council (will vary by distance) Edm Calg Edm GP Calg
(Attend? Y/N)
Promotion - mailers ($1 ea.)
(mark no. in the month)
Annual Conference Calg
(Attend? Y/N)
Gifts, Prizes & Awards
(mark no. & description)
Framework: ReportingBranch K-12 UNIVERSITY PD SOCIAL EVENTS PRESIDENTS VISIT UPCOMING
Calgary PD Evening: Intellectual Property Law with Richard Stobbe and Neil Kathol, Field LLP - March 14, 2013
February 12, 2013 Visit from the President Upcoming Luncheon Energy Related Issues By Atco - April 18, 2013
Luncheon: Calgary Airport Development Program by Bob Schmitt, Calgary Airport Authority - March 21, 2013
Upcoming Luncheon Aboriginals and Engineering - May 23, 2013
PD Evening - TBD
Central Alberta No Report Submitted
Edmonton PD Evening: “Transformation Change: Lessons from the Field” by Dr. Marvin Washington, Associate Professor, University of Alberta Business School. - March 13, 2013
Luncheon: Practical Applications of 3D/4D Modelling, and Process Simulation in Construction” by Simon AbouRizk, PhD, P.Eng. - March 19, 2013
Upcoming Branch Executive Committee strategic planning retreat - April 26, 2013
Luncheon “The Boiling Frog Dilemma: Saving Canada from Economic Decline” by Todd Hirsch. - April 9, 2013
Upcoming Event: Private viewing of the “Rocky Mountain Express” at the Telus World of Science for APEGA members and family/guests. - May 2013
Upcoming Luncheon: “Writing Engineering Standards – Is it Worth the Effort?” by Hugh Krentz, P.Eng. - May 14, 2013
Fort McMurray No Report Submitted
Lakeland Science Olympics with 300 students from Gr. 6 -9 - February 27, 2013
President’s Visit took Place March 5, 2013 Branch AGM was held on March 27th with a new Branch Executive elected
Lethbridge Outreach Committee was established at the March 19 Branch meeting
Branch AGM was held on Feb. 26, 2013 and the Chair stayed the same
Planning a 1/2 day workshop on "Negotiate anything - To be held in April or May
Planning a luncheon for April/May to be conducted by Byron Buzunis, Urban Construction Manager - “Lessons learned on Bridge Drive Utilities Corridor Project”
Medicine Hat No Report Submitted
Peace Region Engineering career panel discussion held at Grande Prairie Regional College on April 3, 2013. Six professional engineers attended, and around 30 engineering 1st year students.
Upcoming Branch AGM - April 16, 2013
Upcoming Science Olympics - April 20, 2013
ASLA/APEGA Science Volunteer Recruitment Night - May 7, 2013
Upcoming Luncheon - “Centre for Research and Innovation” - date TBA
Vermilion No Report Submitted
Framework: Networking
• Within branch exec– Phone, email, meeting, dropbox
• Between branch exec and branch members– Phone, email, branch bulletin, AGM
• Between branch execs– Contact matrix, phone, email, dropbox, Branch Chairs’
meeting• Between branches execs and staff
– Contact matrix, phone, email, dropbox, Branch Chairs’ meeting
Framework: Networking
Branch Contact Matrix 2013
Branch Chair Vice Chair Past Chair Secretary Treasurer Outreach PD Mentoring Guidelines Member Public Volunteer
Calgary T.M. (Tina) Hoops, P.Eng. R. (Roghoyeh) Salmeh, P.Eng., PhD
H.M. (Manfred) Czerwinski, P.Eng.
Mr. A.O. (Ade) Okusanya, P.Eng., MBA
J.M. (Jarrett) Dragani, E.I.T.
Central W.L. (William) Thomas, P.Eng. S. (Sonny) Nagra, P.Eng. S. (Sean) Lockhart, P.Eng. N. (Niki) Burkinshaw, P.Eng. S. (Sean) Lockhart, P.Eng.
Edmonton R. (Bob) Rundle, P.Eng. A. (Aleksander) Pecuh, P.Eng. W (Michael) Oli, P.Eng., MBA, CMA
M.N. (Nawaz) Panhwer, M.Eng., P.Eng.
R.M. (Randy) Dobko, P.Eng.
Fort McMurray M.P. (Malcolm) Edirisinghe, P.Eng.
A.B.Q. (Aldous) Walters, P.Eng. A.S. (Aditya) Nookala, P.Eng. H. S. (Hariharan) Nair, P.Geol. A. (Alberto) Meza-Morales, P.Eng.
J.C. (Jason) Vanderzwaag, P.Eng.
Lakeland C. (Caitlyn) Kennedy, E.I.T. M.G. (Mason) Crandall, E.I.T. M. (Mitchell) Cardno, P.Eng. M. (Mansour) Osman, P.Eng. W. (Whitney) Miller A.B. (Adam) Cocks, P.Eng., A. (Abby) Ali, E.I.T.
Lethbridge A. (Ahmed) Ali, P.Eng. J. (Jonathan) Assels, P.Eng. A. (Adam) St. Amant, M.I.T. J. (Jinsong) Qi, P.Eng.
Medicine Hat S. (Spencer) Torrie, P.Eng. J. (James) Johansen, P.Eng. C. (Craig) Maunder, M.I.T. S. (Said) Yussuf, P.Eng. J. (John) Penrose, P.Eng., FEC
G. (Gerard) Klotz, P.Eng.
Peace Region R. (RaeAnne) Leach, P.Eng. K.A. (Kari) Anderson, P.Eng. T.D. (Tanis) Searle, P.Eng. D. (David) Lario, P.Eng. J. (John) Williams, P.Eng. A. (Azhar) Ahmed, E.I.T.
Vermillion River J. (Justin) McCrea, P.Eng. J. (Jim) McCuaig, P.Eng. C. (Chris) Ketchum, P.Eng. D. (Dustin) Langridge, E.I.T. D. (Dustin) Wiltermuth, P.Eng.
Yellowhead
Staff
Group Email
Meetings
• With Exec• With Members
– Informal– Formal (AGM)
Framework: Meetings
• Agenda – meeting with exec– Call to Order– Declaration of Quorum (at least 4 members of exec)– Approval of Agenda– Approval of Previous Meetings Minutes– Business Arising from Minutes– New Business (align with APEGA’s priorities and/or the
branch business plan and/or exec responsibilities)– Next Meeting– Adjournment
Framework: Meeting• Agenda – formal Annual General Meeting with branch members (at least 30 days before
APEGA’s AGM ( typically mid April))– Call to Order– Declaration of Quorum (at least 10 voting members)– Approval of Agenda– Introduction of Head Table– Approval of Minutes from Last AGM– Business Arising from the Minutes– Chair’s Report– Nominating Committee Report
• Appointment of Exec• Approval of merging of Secretary & Treasurer Positions (if required)• Approval to admit non-resident member as member of exec (if required)
– Auditor’s Report– Appointment of Auditor(s) for Next Year– Appointment of Nominating Committee for Next Year– Date for Next AGM– Key Note Speaker (if stand alone event, not necessary if part of President’s Visit)– Adjournment