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AIM

BR.100 APPLICATION SET UPS

WINNERS TECHNOLOGIESGeneral LedgerAuthor:

Creation Date: Aug 19, 2012

Last Updated: Aug 19, 2012

Document Ref: N/A

Version: 1.0

Document Control

Change Record

3

Date Author Version

Change Reference

19-Aug-12

Venkatesh 1.0 Base Document

Reviewers

Name Position

Mr.XXXX Financial Consultant

Distribution

Copy No.

Name Location

1 Mr.XXXX Riyadh212

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Contents

Document Control..........................................................................................ii

General Ledger Setup....................................................................................4

Define Segments and structure...............................................................5Define Segment summary.......................................................................6Define Values for Value Sets...................................................................6Assign flexfield qualifiers.........................................................................7Define Segments open............................................................................7Define Cross-validation rule....................................................................8

General Ledger Setup

Create Structure and segments:

Path: General Ledger Super User >Setup>Financials>Flexfields>key>Segments.

Field Name Value Mandatory

Remarks

Application General ledger Y Query the record to create the Accounting flex field

Flexfield Title Accounting flexfield Y Display by defaultCode Win_Org_COA Y Cannot be modified once savedTitle Win_Org_Chart of accounts Y Can be modified after saving alsoDescription COA for Win_Org NView name Blank NFreeze flexfield definition Check Y Check this option after completion

of creating the segments by assigning the valuesets and the flexfield qualifiers

Enabled Check YSegment separator Period (.) Y We can select either Dash(-) or

Period(.) or Pipe(|) or Custom:Cross-validate segment Check Y To perform cross-validationFreeze rollup groups Uncheck YAllow dynamic inserts Check Y To create a code combinationSegments Button Y Click on buttonNumber 1,2,3 Y Segment numberName Company,Department,Account Y Segment namesWindow prompt Company,Department,Account YColumn Segment1,Segment2,Segment3 YValue set Blank Y Assign value set to segments

after defining the value sets

Define Segments Summary:

Path: General Ledger Super User >Setup>Financials>Flexfields>key>Segments.

Field Name Value Mandatory

Remarks

Number 1,2,3 Y Segment numberName Win Company,Win Department,Win Account Y Segment namesWindow prompt Win Company,Win Department,Win Account YColumn Segment1,Segment2,Segment3 YValue set Win_Org_Company_vs, Win_Org_Department_vs,

Win_Org_Account_vsY Assign value set to segments after

defining the value setsDisplayed Checked YEnabled Checked YFlexfield qualifiers Button Y Click and Assign flexfield qualifiers to

the segments(company,department,account)

Define Value Sets:

Path: General Ledger Super user >Setup>Financials >Flex Fields>Validation >Sets

Field NameValue

Mandatory

Remarks

Value set Name Win_Org_Company_vs Win_Org_Department_vs Win_Org_Account_vs YDescription Value set for Win

companyValue set for Win department

Value set for Win Account

N

List Type List of Values List of Values List of Values YSecurity Type Non-Hierarchical security Non-Hierarchical security Non-Hierarchical

securityY

Format Type Char Char Char YMaximum Size 3 3 3 YPrecision Blank Blank Blank NNumbers Only (0-9) Uncheck Uncheck Uncheck NUppercase Only (A-Z) Uncheck Uncheck Uncheck NRight Justify and Zero fill Numbers (0001)

Check Check Check Y

Min value Blank Blank Blank N

Max value Blank Blank Blank NValidation Type Independent Independent Independent YEdit Information Grayed out Grayed out Grayed out

Assign Flexfield qualifiers:

Path: General Ledger Super user >Setup>Financials >Flex Fields>Key>segments

Field Name Mandatory Remarks

Name

Balancing segment Y Assign to Win_Org_Company_vs

Natural Account segment

Y Assign to Win_Org_Account_vs

Cost center segment Y Assign to Win_Org_Department_vs

Enabled Check Y Check for the 3 flexfield qualifiers

Define Segments Open:

Path: General Ledger Super user >Setup>Financials >Flex Fields>Key>Segments

Field NameValue

Mandatory

Remarks

Name Win_Company Win_Department Win_Account YDescription Blank Blank Blank NColumn Segment1 Segment2 Segment3 YNumber 1 2 3 YEnabled Check Check Check YDisplayed Check Check Check YIndexed Check Check Check YValue set Win_Org_Company_vs Win_Org_Department_vs Win_Org_Account_vs YDescription Value set for Win

companyValue set for Win Department

Value set for Win Account

Y

Default type Blank Blank Blank NDefault value Blank Blank Blank NRequired Check Check Check YSecurity enabled Check Check Check Y To apply

Security rule

Range Blank Blank Blank NDisplay size 4 4 4 YDescription size 50 50 50 YConcatenated description size

25 25 25 Y

List of values Win_company Win_department Win_account YWindow Win_company Win_department Win_account Y

Define Cross-validation rule:

Path: General Ledger Super User >Setup>Financials>Flexfields>key>Rules.

Field Name Value Mandatory

Remarks

Application General ledger YFlexfield Title

Accounting flexfield Y

Structure Win_Org_Chart of accounts YDescription Chart of accounts for Win_org YName CVR YDescription Cross-validation rule on Company

1,Finance,CashY

Enabled Check Y To perform Cross-validation rule

Error Message

Its an invalid code combination Y

Error Segment

Win_company Y

From Blank NTo Blank NType Include

From 001.001.001 YTo 003.005.003 YType Exclude YFrom 001.002.003 Y Invalid code

combinationTo 001.002.003 Y