Bow Valley Hockey Society Truck Raffle Fundraiser …...oCheque made payable to: Bow Valley Hockey...
10
Bow Valley Hockey Society Truck Raffle Fundraiser Season 2019-2020 Meeting: October 2, 2019 Trico
Transcript of Bow Valley Hockey Society Truck Raffle Fundraiser …...oCheque made payable to: Bow Valley Hockey...
Bow Valley Hockey SocietyTruck Raffle Fundraiser
Season 2019-2020Meeting: October 2, 2019
Trico
BVHS Vehicle Raffle• Fundraiser to support the BVHS ice costs• Printed 23,000 tickets • Potential to make $230,000 to support BVHS• This year Vehicle: 2019 Honda Ridgeline
Why do we have the BVHS Raffle?
January 22, 2020Ø Team Operational Fee.
o Team cheque of $2,000 is deposited by BVHS
BVHS Vehicle Raffle Fundraiser support:Ø BVHS Team to cover Team Operational FeesØ Provide Opportunities to BVHS Team to acquire further funds for Team Operation
o Tournament costo Additional Ice Timeo Team Social eventso Etc…
How is it supporting the Teams?• Teams are provided 300 tickets @ $10 per ticket
Ø If successful at voluntarily selling the tickets, the Team could potentially request more tickets
• On January 15, 2019Ø Vehicle Raffle Team check will be ready for pick-up
o (Trico from 7PM to 9PM)Ø Cheque Amount will be:
o $2,000 (if sold all tickets) + 75% of team ticket sales over $2,000
• Example: Ø Team sold 410 BVHS Vehicle Raffle Tickets (approximately 27 per Team members)
o BVHS Team Cheque will be $3,575
q First 200 Tickets: $2,000 ($10 x 200)q Additional 210 Tickets: $1,575 ($7.50 x 210)
BVHS Raffle Tickets ImplementationBVHS
Vehicle Purchase
BVHSFundraiser preparation
(Licensing; ticket; schedule)
BVHS Team VolunteerTicket Sales
BVHSComplete the program
Accounting and forms for AGLC
BVHSDraw Winner
WinnerReception of Vehicle
BVHSProvide funds back to Team
Up to $2,000 + 75% of additional
BVHS TeamPlace Funds in Team Accounts
January 11Draw
Oct 02 Meeting
BVHS Team VolunteerComplete Raffle Team
Accounting
BVHS Team VolunteerTransfer Funds to Raffle
Fundraiser account Dec 9Tickets return night
January 15Team Cheque Pick-up
What to do?Step 1 – Oct 02 2019Pick-up team packageStep 2 – Distribution of Tickets Voluntary Team Members received Ticket from Team Vehicle Raffle Volunteer
Ø Team Inventory Log • MUST be completed (AGLC Rules)
Step 3 – Team Vehicle Raffle VolunteerØ Accounting Procedure (Weekly)
• Complete AGLC Inventory Log• Complete BV Raffle Team Tracking – (Recommended – Not mandatory)
o Track weekly saleso Collect Cash from saleso Track Tickets Damage/Lost…
• Complete Online reporting of Ticket Sales… (by 10AM Monday)Step 4 – Team Vehicle Raffle Volunteer and Team Treasurer (Weekly)
Ø Deposit fund to BVHS Team accountTransaction ONLY @ SCOTIABANK CRANSTON
Ø Transfer funds to BVHS Vehicle Raffle Fundraiser Account (by Noon Wednesday)• Follow Bow Valley Vehicle Raffle Transfer to Vehicle Raffle Account• Complete BVHS Team Raffle Fund Transfer Tracking Sheet (keep copy of receipt)
Step 5 – Dec 9 2019Tickets Return Meeting
AGLC Rules• Sales of Fundraising Tickets is a VOLUNTARY duty from our Team Members• Team Inventory Log
Ø Completed and available to audit for up to 7 years• Cash procedure
Ø Need to collect cash on a weekly basisØ Need to deposit cash on a weekly basis to Master Account
ONLY @ SCOTIABANK CRANSTONØ Provide Proof of weekly deposit of sold tickets funds on demand
• AuditsØ All paperwork and ticket to be kept for 7 yearsØ Process in place for reporting of lost, damage… Tickets
Failure to follow the rulesAGLC won’t provide us licensing in the future
$200,000 yearly
shortfall in BVHS future programs
TOP PRIORITY
ALL TRANSACTION RELATED TO THE BVHS TRUCK RAFFLE
MUST BE COMPLETED @
SCOTIABANK CRANSTONTransaction process in any other Scotiabank won’t be track appropriately
We will consider all transfer made from
another branch than Scotiabank Cranston
as a DONATIONS
Ticket Return Meeting – December 9• Team Raffle Volunteer need to be present
Ø Be prepared with Return envelope:o Team Inventory Log completeo Return all tickets (Sold & Unsold)
v Tickets to be return in a consecutive numerical ordero Truck Raffle Fund Transfer Tracking Sheet Completed
Ø Bring Team Operational Fee Paymento Submit 1 team cheque from your BV Team account for the amount of $2,000o Cheque made payable to: Bow Valley Hockey Societyo Cheque dated to: January 15, 2020
• Ticket return Volunteer will:Ø Confirm all Information is accurateØ Sign the Truck Raffle Fund Transfer Tracking Sheet
o To confirm all deposit reported verify on the Master BVHS Fundraising AccountØ Take reception of the Team Operational Fee Cheque
o Complete log (to be Initialed by volunteer and Team raffle Volunteer)
Additional Tickets required
• Send request for additional ticket to:
