BOROUGH MAYOR MEMORANDUM

TO:

FROM:

DATE:

SUBJECT:

KENAI PENINSULA BOROUGH PLANNING DEPARTMENT

144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2200 • FAX: (907) 714-2378

Toll-free within the Borough: 1-800-478-4441, Ext. 2200 www.borough.kenai.ak.us

MIKE NAVARRE BOROUGH MAYOR

MEMORANDUM Gary Knopp, Assembly President Kenai Peninsula Borough Assembly Members

Max Best, Planning Director IVlfj,J

September 25, 2012

Vacate Carrie Court, a 60-foot public right-of-way with a cul-de-sac and associated utility easements including the 1 0-foot by 30-foot utility easement within Tract A and Lots 2 and 3 dedicated by Carlson-Schnell Subdivision (Plat KN 84-223); all within Section 4, Township 5 North, Range 9 West, Seward Meridian, Alaska and within the Kenai Peninsula Borough; KPB File 2012-116; Location: North of Robinson Loop Road in Sterling.

In accordance with AS 29.40.140, no vacation of a Borough right-of-way and/or easement may be made without the consent of the Borough Assembly.

During their regularly scheduled meeting of September 24, 2012 the Kenai Peninsula Borough Planning Commission granted approval of the proposed vacation by unanimous consent based on the following findings of fact. This petition is being sent to you for your consideration and action.

Findings 1. Sufficient rights-of-way exist to serve surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the right-of-way proposed for vacation is not in use for access. 4. Per the submittal, the right-of-way proposed for vacation has not been constructed. 5. The right-of-way does not appear to be in use for utilities. 6. All subdivision plats finalizing vacations are sent to utility companies for review and easement

requirements. 7. The petitioner owns all parcels adjoining Carrie Court.

The Assembly has 30 days from September 24, 2012 in which to veto the decision of the Planning Commission. If the Commission receives no veto within the 30-day period, the decision of the Commission will stand.

Draft, unapproved minutes of the pertinent portion of the meeting and other related materials are attached.

cc: petitioners' w/minutes only

AGENDA ITEM F. PUBLIC HEARINGS

2. Vacate Carrie Court, a 60-foot public right-of-way with a cul-de-sac and associated utility easements including the 1 0-foot by 30-foot utility easement within Tract A and Lots 2 and 3 dedicated by CarlsonSchnell Subdivision (Plat KN 84-223); all within Section 4, Township 5 North, Range 9 West, Seward Meridian, Alaska and within the Kenai Peninsula Borough; KPB File 2012-116; Location: North of Robinson Loop Road in Sterling.

Staff Report given by Max Best PC Meeting: 9/24/12

Purpose as stated in petition: By vacating this right of way it will provide more usable area for the construction of a building. Mr. Howard owns all the lots around Carrie Court. Since Tract A and Lot 3 are being combined the ROW is not needed to access Tract A. We are asking to give all the vacated ROW to Lot 3 and Tract A and to not have Lot 2 be part of the subdivision. A beneficial interest (bank loan) is on Lot 2, and this will help to keep the process as simple as possible.

Petitioners: Scott A. and Carrie J. Howard of Eagle River, Alaska

Notification:

Public notice appeared in the September 13 and September 20, 2012 issues of the Peninsula Clarion.

Twelve (120) certified mailings were sent to owners of property within 300 feet of the parcels. Eleven (11) receipts have been returned.

Fifteen (15) regular mailings were sent to agencies and interested parties. Six (6) notices were sent to KPB Departments. Notices were mailed to the Soldotna Post Office, Sterling Post Office, and Soldotna Community Library to be posted in public locations. The notice and maps were posted on the Borough web site and bulletin board.

Comments Received

KPB Floodplain Administrator: This vacation request does not lie within the KPB regulatory floodplain.

Staff discussion

The Plat Committee conditionally approved the associated preliminary plat on August 27, 2012.

Findings: 1. Sufficient rights-of-way exist to serve surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the right-of-way proposed for vacation is not in use for access. 4. Per the submittal, the right-of-way proposed for vacation has not been constructed. 5. The right-of-way does not appear to be in use for utilities. 6. All subdivision plats finalizing vacations are sent to utility companies for review and easement


STAFF RECOMMENDATION: Based on the above findings, staff recommends approval of the vacations as petitioned, subject to:

1. Submittal of a final plat in accordance with KPB Title 20 within one year of vacation approval.

If the vacation is approved, the Kenai Peninsula Borough Assembly has thirty days in which they may veto Planning Commission approval of the vacation.

KENAI PENINSULA BOROUGH PLANNING COMMISSION SEPTEMBER 24, 2012 MEETING MINUTES PAGE10

UNAPPROVED MINUITES

DENIAL OF A VACATION PETITION IS A FINAL ACT FOR WHICH NO FURTHER CONSIDERATION SHALL BE GIVEN BY THE KENAI PENINSULA BOROUGH. APPEALS TO PLANNING COMMISSION DENIAL OF A VACATION MUST BE TAKEN WITHIN THIRTY (30) DAYS TO SUPERIOR COURT AT KENAI, ALASKA PURSUANT TO PART VI OF THE ALASKA RULES OF APPELLATE PROCEDURES. [20.28.110 AS AMENDED BY KENAI PENINSULA BOROUGH ORDINANCE 99-43].

END OF STAFF REPORT

Chairman Bryson opened the meeting for public comment. Seeing and hearing no one wishing to speak, Chairman Bryson closed the public comment period and opened discussion among the Commission.

MOTION: Commissioner Lockwood moved, seconded by Commissioner Whitney to approve the vacation as petitioned based on the following findings of fact.



VOTE: The motion passed by unanimous consent.

BRYSON CARLUCCIO COLLINS ECKLUND FOSTER GROSS HOLSTEN YES YES YES YES YES ABSENT YES

ISHAM LOCKWOOD MARTIN RUFFNER TAURIAINEN WHITNEY 11 YES ABSENT YES YES YES YES YES 2ABSENT


3. Ordinance 2012-19-_; An ordinance authorizing the acquisition of certain real property at Mile 5 of the Seward Highway for a fire station on behalf of the Bear Creek Fire Service Area, expanding the purpose of a previous appropriation and appropriating supplemental funds of $10,000 for the acquisition.

MEMORANDUM PC Meeting: 9/24/12

In 2011 a committee was formed to identify and recommend best suited locations for the construction of a new fire station that will optimize fire response capabilities within the Bear Creek Fire Service Area {Service Area). The subject property at mile 5 of the Seward Highway was recommended as shown in the attached committee report.

The property was independently appraised at $130,000. A purchase agreement negotiated with the owner, providing terms of$150,000 purchase price plus closing costs and taxes not to exceed $5,000, is proposed for assembly consideration. Other additional costs not to exceed $10,000 will include an environmental assessment, the administrative fee, and potentially other associated miscellaneous costs.

In FY2012, the Service Area appropriated $100,000 for the purchase of land for a new station. Additionally, in FY2011, the Service Area appropriated $65,000, project 11421, for site work for a new station. The Service Area has requested the purpose of this appropriation be expanded to include the purchase of land. This ordinance would authorize the acquisition of land at mile 5 of the Seward Highway from Robert G. Knudson, expand the purpose of project 11421 to include land purchase approve using a portion the $65,000 funds, and appropriate an additional $10,000 from the BCFSA fund balance to cover anticipated costs.

KENAI PENINSULA BOROUGH PLANNING COMMISSION SEPTEMBER 24, 2012 MEETING MINUTES PAGE 11

UNAPPROVED MINUITES

49


2. Vacate Carrie Court, a 60-foot public right-of-way with a cul-de-sac and associated utility easements including the 1 0-foot by 30-foot utility easement within Tract A and Lots 2 and 3 dedicated by CarlsenSchnell Subdivision (Plat KN 84-223); all within Section 4, Township 5 North, Range 9 West, Seward Meridian, Alaska and within the Kenai Peninsula Borough; KPB File 2012-116; Location: North of Robinson Loop Road in Sterling.

STAFF REPORT PC Meeting: 9/24/12

Purpose as stated in petition: By vacating this right of way it will provide more usable area for the construction of a building. Mr. Howard owns all the lots around Carrie Court. Since Tract A and Lot 3 are being combined the ROW is not needed to access Tract A. We are asking to give all the vacated ROW to Lot 3 and Tract A and to not have Lot 2 be part of the subdivision. A beneficial interest (bank loan) is on Lot 2, and this will help to keep the process as simple as possible. ·

Petitioners: Scott A. and Carrie J. Howard of Eagle River, Alaska

Notification:

Public notice appeared in the September 13 and September 20,2012 issues of the Peninsula Clarion.

Twelve ( 120) certified mailings were sent to owners of property within 300 feet of the parcels. Eleven ( 11) receipts have been returned.

Fifteen (15) regular mailings were sent to agencies and interested parties. Six (6) notices were sent to KPB Departments. Notices were mailed to the Soldotna Post Office, Sterling Post Office, and Soldotna Community Library to be posted in public locations. The notice and maps were posted on the Borough web site and bulletin board.

Comments Received

KPB Floodplain Administrator: This vacation request does not lie within the KPB regulatory floodplain.

Staff discussion

The Plat Committee conditionally approved the associated preliminary plat on August 27, 2012.

Findings: 1. Sufficient rights-of-way exist to serve surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the right-of-way proposed for vacation is not in use for access. 4. Per the submittal, the right-of-way proposed for vacation has not been constructed. 5. The right-of-way does not appear to be in use for utilities. 6. All subdivision plats finalizing vacations are sent to utility companies for review and easement


STAFF RECOMMENDATION: Based on the above findings, staff recommends approval of the vacations as petitioned, subject to:

1. Submittal of a final plat in accordance with KPB Title 20 within one year of vacation approval.

If the vacation is approved, the Kenai Peninsula Borough Assembly has thirty days in which they may veto Planning Commission approval of the vacation.

50

DENIAL OF A VACATION PETITION IS A FINAL ACT FOR WHICH NO FURTHER CONSIDERATION SHALL BE GIVEN BY THE KENAI PENINSULA BOROUGH. APPEALS TO PLANNING COMMISSION DENIAL OF A VACATION MUST BE TAKEN WITHIN THIRTY (30) DAYS TO SUPERIOR COURT AT KENAI, ALASKA PURSUANT TO PART VI OF THE ALASKA RULES OF APPELLATE PROCEDURES. [20.28.110 AS AMENDED BY KENAI PENINSULA BOROUGH ORDINANCE 99-43].

END OF STAFF REPORT

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55

Kenai Peninsula Borough Planning ~!ent 144 North Binkley lfU ('0, fC:' n\\ fife f"r)J

Soldotna, Alaska 99669-7599 ~ [£ U \:] u;; liJI Toll free within the Borough 1-800-478-4441, extension 2200

(907) 714-2200 .~.LfG 3 -- ?Q~?

Petition to Vacate Public Right-of-Way I Section Line Easement - ·• Public Hearing Required ~~~',f~~~~S~LABOROUGH

, ' " DePARTMENT

Upon receipt of complete application with fees and all required attachments; a public hearing before the Planning Commission will be scheduled. The petition with all required information and attachments must be in the Planning Department at least 30 days prior to the preferred hearing date. By State Statute and Borough Code, the public hearing must be scheduled within 60 days of receipt of complete application.

0 Fees - $500 non-refundable fees to help defray costs of advertising public hearing. Plat fees will be in addition to vacation fees.

D City Advisory Planning Commission. Copy of minutes at which this item was acted on, along with a copy of City Staff Report. .

0 Name of public right-of-way proposed to be vacated is Carne Court ; dedicated by plat of Caclson-Sohnei\Subdivosion Subdivision, filed as Pla_t_N_o-.-... ---22_3 __ ...,.in_K_en-.,---- Recording District.

0 Are there associated utility easements to be vacated? [2]Yes 0No D Are easements in use by any utility company, if so which? UNkN(l\-Ji-..1 D Easement for public road or right-of-way as set out in (spe-c"':'ify~ty""'p"'"e"'o""f""dt-oc_u_m_e_n_t_) --- as recorded in

Book ___ Page ___ of the Recording District. (Copy of recorded document must be submitted with petition.)

8 Section Line Easement. Width of easement must be shown on sketch. Submit three copies of plat or map showing area proposed to be vacated. Must not exceed 11x17 inches in size. In the case of public right-of-way the submittal must include a sketch showing which parcels the vacated area will be attached to. Proposed alternative dedication is to be shown and labeled on the sketch.

Has right-of-way been fully or partially constructed? ~es [2}Jo Is right-of-way used by vehicles I pedestrians I other? es 0Jo Has section line easement been constructed? es Oo Is section line easement being used? es [)'Jo Is alternative right-of-way being provided? QYes ONo

The petitioner must provide reasonable justification for the vacation. Reason for vacating: By vacating this right of way it will provide more usable area for the construction of a building. Mr. Howard owns

all the lots around Carrie Court. Since Tract A and Lot 3 are being combined the ROW is not need to access Tract

A. We are asking to give all the vacated ROW to Lot 3 and Tract A and to not have Lot 2 be part of the subdivision:

A beneficial interest (bank loan) is on Lot 2 and this will help to keep the process as simple as possible.

The petition must be signed (written signature) by owners of majority of the front feet of land fronting part of the right-of-way or section line easement proposed to be vacated. Each must include address and legal description of his I her property.

Submitted by: Signatur>t--=:.....::=-::...L.l,J---=-.:!:...11..-~ As 0Petitioner 0Representative

Name

Address Suite 10

Soldotna, AK 99669

Phone 262-5573

Petitioners: ~ j J' Signature 5~#.--f Name Scott A Howard

Address 20024 Highland Ridge Dr

Eagle River, AK 99577

Owner of Lot 2, 3, Tract A

Signature----------Name

Address

Owner of _________________ __

ROW I Section Line Easement Vacation Petition- Revised 9/23/11

Signature __________ _

Name

Address

Owner of _______________ _

Signature----------Name

Address

Ownerm _________________ _

56

Kenai Peninsula Borough Planning Department 144 North Binkley

Soldotna, Alaska 99669-7599 Toll free with in the Borough 1-800-478-4441, extension 2200

(907) 714-2200

Petition to Vacate Public Right-of-Way I Section Line Easement Public Hearing Required

Upon receipt of complete application with fees and all required attachments; a public hearing before the Planning Commission will be scheduled. The petition with all required information and attachments must be in the Planning Department at least 30 days prior to the preferred hearing date. By State Statute and Borough Code, the public hearing must be scheduled within 60 days of receipt of complete application.

0 Fees - $500 non-refundable fees to help defray costs of advertising public hearing. Plat fees will be ip addition to vacation fees

0 City Advisory Planning Commission. Copy of minutes at which this item was acted on, along with a copy of City Staff Report. .

0 Name of public tight-of-way proposed to be vacated is _c_a_m_e_C_ou_rt _______ ; dedicated by plat of Carloon-Schnooosu_..,. Subdivision, filed as Plat No. ~~o~.m in Konoi Recording District.

~ Are there associated utility easements to be vacated? IZ]Yes Q\Jo 0 Are easements in use by any utility company, if so which?-"-.,.,.....,.---.,....,----,-,---0 Easement for public road or right-of-way as set out in (specify type of document) as recorded in

Book ___ Page ___ of the Recording District. (Copy of recorded document must be submitted with petition.)

B Section Une Easement Width of easement must be shown on sketch. Submit three copies of plat or map showing area proposed to be vacated. Must not exceed 11x17 inches in size. In the case of public tight-of-way the submittal must include a sketch showing which pancels the vacated area will be attached to. Proposed alternative dedication is to be shown and labeled on the sketch.

Has tight-of-way been fully or partially constructed? ~es £Zllo Is right-of-way used by vehicles I pedestrians I other? es [Z}.Io Has section line easement been constructed? es [}lo Is section line easement being used? es Oo is alternative right-of-way being provided? QVes Qllo

The petitioner must provide reasonable justification for the vacation. Reason for vacating:

The petition must be signed (written signature) by owners of majority of the front feet of land fronting part of the right-of-way or section line easement proposed to be vacated. Each must include address and legal description of his I her property.

Submitted by: Signature----------

Name

Address

Phone

Petitioners:

As Oetitioner 0Representative

Signature~ L SignatureJco""'-'--~ff-rt---:-:---1 Name ~cfCt= L l-!o,. ,., rd. Name

Address 9;;,! tift":t~J Address

~erof ________________ __

Signature---------------

Name

Address

~erof _________________ __

~erof ______________ _

Signature ____________ _

Name

Address

OMmerof ______________ _

KENAI PENINSULA BOROUGH PLANNING DEPARTMENT

144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2200 • FAX: (907) 714-2378

Toll-free within the Borough: 1-800-478-4441, Ext. 2215 www.borough.kenai.ak.us

September 25, 2012

KENAI PENINSULA BOROUGH PLANNING COMMISSION NOTICE OF DECISION

MEETING OF SEPTEMBER 24, 2012

MIKE NAVARRE BOROUGH MAYOR

RE: Vacate Carrie Court, a 60-foot public right-of-way with a cul-de-sac and associated utility easements including the 1 0-foot by 30-foot utility easement within Tract A and Lots 2 and 3 dedicated by Carlson-Schnell Subdivision (Plat KN 84-223); all within Section 4, Township 5 North, Range 9 West, Seward Meridian, Alaska and within the Kenai Peninsula Borough; KPB File 2012-116; Location: North of Robinson Loop Road in Sterling.

During their regularly scheduled meeting of September 24, 2012 the Kenai Peninsula Borough Planning Commission granted approval of the proposed vacation based on the following findings of fact.



In accordance with AS 29.40.140, no vacation of a Borough right-of-way and/or easement may be made without the consent of the Borough Assembly. The proposed vacation will be forwarded to the Borough Assembly. The Assembly shall have 30 calendar days from the date of approval (September 24, 2012) in which to veto the Planning Commission decision. If the Planning Director receives no veto within the specified period, the Assembly shall be considered to have given consent to the vacation.

Please contact the Borough Clerk's office (907-714-2160 or 1-800-478-4441 toll-free within the borough) to verify the date the subject vacation will be reviewed by the Assembly.

This notice and unapproved minutes of the subject portion of the meeting were sent September 25, 2012 to:

Integrity Surveys 43335 K-Beach Rd #1 0 Soldotna, AK 99669

Scott & Carrie Howard 20024 Highland Ridge Dr. Eagle River, AK 99577

BOROUGH MAYOR MEMORANDUM

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Transcript of BOROUGH MAYOR MEMORANDUM