BorgWarner Turbo & Emissions Systems: · BorgWarner Turbo & Emissions Systems: Documentation of...

BorgWarner Turbo & Emissions Systems: www.turbodriven.com

Documentation of the Admin Area

[di] digitale informationssysteme gmbh, Mannheim

www.digi-info.de

© [di] digitale informationssysteme gmbh, Mannheim 2006-2008

Documentation of the Admin Area www.turbodriven.com

Index Chapter 1: Logging in and logging out ................................................................ 4

1.1 Web address and overview ............................................................. 4

1.2 Login ................................................................................................ 4

1.3 Logout ............................................................................................. 4

Chapter 2: Information Services ........................................................................... 5

2.1 Downloads ....................................................................................... 5

2.1.1 Creating a new download release ........................................5

2.1.2 Editing an existing download release ...................................7

2.1.3 Adding new documents to a download release ....................9

2.1.4 Adding a preview image to a download release .................10

2.2 Shows ............................................................................................11

2.2.1 Creating a new show release .............................................11

2.2.2 Editing existing show releases ...........................................11

2.2.3 Adding/editing documents to a show release......................13

Chapter 3: Marketing Toolbox ............................................................................14

3.1 Editing products .............................................................................14

3.1.1 Addition of a new product ...................................................14

3.1.2 Editing an existing product ..................................................16

3.1.3 Adding/deleting a product image to a product ....................18

3.2 Editing product categories .............................................................19

3.2.1 Change existing categories ................................................19

3.2.2 Add new (sub)category .......................................................19

3.2.3 Deleting existing (sub)categories .......................................19

3.3 Assigning administrators to a shop ...............................................20

3.4 Managing budget ...........................................................................21

3.4.1 View or edit annual budget total .........................................22

3.4.2 Editing budget groups .........................................................22


3.4.2.1 Deleting distributors from a budget group ............23

3.4.2.2 Add a new distributor ...........................................23

3.4.2.3 Individually define the budget of a distributor .......24

3.4.2.4 Assign all distributors with the same budget ........24

3.5 Edit orders not yet sent .................................................................25

3.6 Activating / deactivating the shop ..................................................26

3.7 Marketing Toolbox Reports ...........................................................27

3.7.1 Order report ........................................................................27

3.7.2 Budget reports ....................................................................28

3.7.3 Report about product quantities .........................................28

Chapter 4: Distributors ........................................................................................29

4.1 Creating a new distributor profile ..................................................29

4.2 Editing an existing distributor profile .............................................31

4.3 Distributor groups ..........................................................................32

4.3.1 Creating a new group .........................................................32

4.3.2 Adding distributors to a group ............................................33

4.3.3 Editing an existing group ....................................................34

Chapter 5: Press ...................................................................................................35

5.1 Press Releases ..............................................................................35

5.1.1 Creating a new press release .............................................35

5.1.2 Editing existing press releases and documents .................37

5.1.3 Adding/editing contents of a press release ........................39

5.1.4 Adding/editing downloads of a press release .....................39

5.1.4.1 Link download file .................................................39

5.1.4.2 Edit existing download file ....................................40

5.1.4.3 Delete existing download file ................................40

5.1.4.4 Place new download file .......................................41


5.2 Journalists .....................................................................................42

5.2.1 View and change journalist data ........................................42

5.2.2 Exporting journalist data .....................................................43

Chapter 6: Administrators ...................................................................................44

6.1 Administrators ...............................................................................44

6.1.1 Creating a new administrator .............................................44

6.1.2 Editing an existing administrator ........................................45

6.2 My Profile ......................................................................................46

Legal notice ..........................................................................................................47

© [di] digitale informationssysteme gmbh, Mannheim 2006 – 2008


Chapter 1: Logging in and logging out

1.1 Web address and overview You can access the administrator area at address: http://www.turbodriven.com/tsa/. Log in here

using your access data. You can edit and administer the following functionalities after you have

logged on:

Downloads Shows Marketing Toolbox Marketing toolbox reports Distributors

Distributor Groups Press Press Journalists Administrators My Profile

1.2 Login You log in using your access data that you have received from the responsible administrator. Enter

your user name in the first field and your password in the second field.

Fig. 1: The login window

After you have logged in, the start page for »Overview« is displayed. Select the area you wish to

work in from the overview list or on the left in the navigation by clicking on it.

1.3 Logout Before closing the browser window or visiting another

website you should log out. Click on Logout on the right

of the website under the logo:

Fig. 2: Logging out using the »Logout«link



Chapter 2: Information Services

You can manage »Downloads« and »Shows« in the »Information Services« area.

2.1 Downloads

You can edit or set new downloads here. The related documents (e.g. documents that are available

in several language versions or file formats) are then compiled into Releases. The following

Release Types are available:

Folders Forms Logos Marketing Bulletins Pictures Commercial Vehicles Pictures Passenger Cars Policy Bulletins Presentations (Knowledge Library) Screensaver Service Bulletins Shows TurboNews Various Documents

Note: A release is only available on the website after you have added at least one document.

2.1.2 Creating a new download release

If you would like to create a new download release,

select this option. An additional selection menu then

appears which allows you to define the release type.

The entry mask for the new release then opens as a

result:

Fig. 3: Selection menu for different Download Releases


Fig. 4: The entry mask for new releases

Here you can enter various information on the release properties in this form mask:

Release Number: This is the unique number that is automatically assigned by the system. Internal Title: The internal title is used for your informational purposes only and is not displayed

on the website. Creation Date: By clicking on the calendar icon you can select the day, month and year

function. This date is displayed to the user on the website as a release date, however, it does not affect the actual release time (each release is immediately available once you have saved it and assigned the respective websites or groups and have added at least one document). The current date is entered by default.

Before you can add a Preview Image (only available for specific release types), you must first save your changes.

You can specify on which websites the release is to appear. You can define for which defined Groups the release is to be available. In doing so, you can

either select »All Visitors«, »All Distributors« or one or more user defined groups. Before you can add a document, you must first save your changes. Once you have saved your

changes, proceed as described in 2.1.3.


2.1.2 Editing an existing download release

If you would like to view or edit an already existing release, select the »Edit existing release« option.

An additional selection menu then appears which allows you to define the release type.

Fig. 5: The selection function for editing the required release

You can then select the year from which the release is to be displayed. Subsequently only the

respective release that matches the selected criteria is displayed. Alternatively you can select »All

available years«. By clicking you access the detailed view of the required release:

Fig. 6: Detailed view of a selected release

Here you can initially enter various information on the release level:


Delete Release: Click this »Delete« button to delete the entire release with all related documents.

Release Number: This is the unique number that is automatically assigned by the system. Internal Title: The internal title is used for your informational purposes only and is not displayed

on the website. Creation Date: By clicking on the calendar icon you can select the day, month and year

function. This date is displayed to the user on the website as a release date, however, it does not affect the actual release time (each release is immediately available once you have saved it and assigned the respective websites or groups and have added at least one document).

You can specify on which defined websites the release is to appear. Preview Image (only available for specific release types): You can set a preview image for this

release here ( 2.1.4). You can define for which defined Groups the release is to be available. In doing so, you can

either select »All Visitors«, »All Distributors« or one or more user defined groups. Groups are edited in the »Group Management« area ( 4.3 Distributors Groups).

You can edit the assigned documents via a further mask:

Fig. 7: Information mask for download documents already linked

Delete Document: Click this button to irrevocably delete the document. File: Click this link to view the contents of the document. Language: Select the language version of the website on which the document is to appear or

»all languages« if it is to be available on all language versions. Title: This is the title on the website, as displayed to the user. It should be short and meaningful. Description: You can optionally enter a text that more precisely describes the document. This

text description is also displayed on the website. You can use a maximum of 250 characters (including spaces). To simulate a count, use the hyphen and pointed bracket combination (->) before each line. Later, it is automatically converted into a list item.


Sending a message to the distributors: You can inform the distributors (once per document) that this document has been discontinued. The respective distributor, to whom you have assigned this document using the corresponding group, then receives an e-mail with the corresponding standard text.

You can add additional documents (see 2.1.3). Do not forget to save the changes you made.

2.1.3 Adding new documents to a download release

To add a new document to your release, click first of all on »Add document« and subsequently on

the »Edit« button. A further mask is opened at the end of the detailed view. Here, you must perform

the following entries:

Fig. 8: Form mask for uploading a document file

File: Enter the path of the file that you would like to upload or click »Search« to select the file on your computer.

The following file format is allowed: doc, eps, exe, gif, jpg, pdf, ppt, tif, tiff, txt, xls, and zip. The file size may not exceed 10 MB. Language: Select the language version of the website on which the document is to appear or

»all languages« if it is to be available on all language versions. Title: This is the title on the website, as displayed to the user. It should be short and meaningful. Description: You can optionally enter a text that more precisely describes the document. This

text description is also displayed on the website. You can use a maximum of 250 characters (including spaces). To simulate a count, use the hyphen and pointed bracket combination (->) before each line. Later, it is automatically converted into a list item.

Save your changes. The window is reloaded to display the changes.


2.1.4 Adding a preview image to a download release

You can add a preview image to some release types (e.g. logos) that is displayed on the website.

To add a new preview image to your release or edit an existing release, click the corresponding

»Edit« button in the detailed view of your release. As a result an entry mask opens at the same

place:

Fig. 9: Release properties detail view with opened upload function for preview

File: Enter the path of the file that you would like to upload or click »Search« to select the file on your computer. Then click on »Upload« to link the file.

Allowed file format: *.jpg. The file size may not exceed 20 KB. Save your changes. The window is automatically reloaded to display the changes. Delete Preview: If you would like to delete an existing preview image, check this check box and

leave the file field blank.


2.2 Shows

You can manage Shows (trade fair dates) in this area. You can maintain shows in several languages and

compile them into one release.

Note: A release is only available on the website after you have selected at least one recipient group and have added at least one document.

2.2.1 Creating a new show release

If you would like to create a new release, select this option in the selection list. The entry mask for

the new release then opens:

Fig. 10: Entry mask for adding a new show release

Here you can enter various information on the release properties:

Release Number: The system automatically assigns this number! Internal Title: The internal title is used for your informational purposes only and is not displayed

on the website. website. Creation Date: You can select the day, month and year using the calendar function . This

date is used for internal managerial purposes only and is not displayed on the website. The current date is entered by default.

Use »Active from« and »Active until« to define the time period in which the show is to be displayed on the website. Use the calendar function for this purpose.

You can specify on which defined websites the release is to appear. Before you can add a document, you must first save your changes. Once you have saved your

changes, proceed as described in 2.2.3.

2.2.2 Editing existing show releases

If you would like to view or edit an already existing release, select this option. You can then select

the year from which the release is to be displayed. All releases from that year are displayed below.

Select a release to display the detailed view:


Fig. 11: Editing mask with existing release with added document information

In the detailed view, you can view and edit various information on the release properties:

Release Number: The system automatically assigns this number! Internal Title: The internal title is used for your informational purposes only and is not displayed

on the website. website. Creation Date: You can select the day, month and year using the calendar function . This


Use »Active from« and »Active until« to define the time period in which the show is to be displayed on the website. Use the calendar function for this purpose.

Using it you specify on which defined websites the release is to appear. Delete Release: Click this button to delete the entire release with all related documents.

You can view the assigned documents in the mask below:

Fig. 12: Form mask for documents already saved

In this mask the following features or functions are available. If you wish to change the details,

enter these details directly in the fields:


Language: This is the language version of the website on which the document is to appear. Title: This is the title on the website, as displayed to the user. It should be short and meaningful. Start Date: The start date of the show. End Date: The end date of the show. Location: The name of the location. City: The city in which the show takes place. Country: The country in which the show takes place. Website: The web address to a show, if available. Do not forget to save the changes you made. Delete Document: Click this button to irrevocably delete the document. You can add additional documents:

2.2.3 Adding/editing documents to a show release

To add a new document to your release or to edit an existing document, click on the »Add

document« button in the detailed view of your release. A new entry mask for the first or next

document as shown below is added.

Fig. 13: New added entry mask for further documents

Here, you can perform the following entries:

Language: Select the language version of the website on which the document is to appear or »all languages« if it is to be available on all language versions.

Title: This is the title on the website, as displayed to the user. It should be short and meaningful. Start Date: The start date of the show. Use the calendar function to select the day, month, year. End Date: The end date of the show. Select day, month and year here. Location: Enter the name of the location. City: Enter the name of the city in which the show takes place. Country: Enter the name of the country in which the show takes place. Website: If there is a website for this show, enter the web address. Save your changes. The page is then automatically saved and reloaded to display the changes.



Chapter 3: Marketing Toolbox

You can manage the »Marketing Toolbox«, the Sales promotion shop for distributors, in this

section.

3.1 Editing products

Select the desired shop if you wish to create a new product or edit and existing product. Then click on the

»Edit products« point in the selection menu. As a result a further selection mask appears:

Fig. 14: Selection list for editing the product

Select the required Product category (»Models & Samples«, »Merchandising Gifts«, »Labels«, »Service Flyer«, »Poster«) in which you want to create a new product or edit an existing one.

If an additional Subcategory is to be assigned, this field is activated and a further selection can be made there.

Using the checkbox you can decide if just the active products are displayed or if deleted products are also shown.

3.1.1 Addition of a new product

If you would like to create a new product, select the desired shop in which the product is to be

added, then select the appropriate product category (and subcategory) and click on the »Add

product« button. The entry mask for the new product then opens.


Fig. 15: The entry mask for product details

Various information about the product details can be entered in the form mask:

The Product Number is assigned automatically. The Status provides information indicating if the product is active or deleted. Creation date: You can select the day, month and year using the calendar function . This


Title: This is the product title on the website, as displayed to the user. It should be short and meaningful.

Enter a Description for the product. To add a Product image, the product must first be saved. Enter a Price for the product. You can enter the price in either TurboPoints (abbreviated: TP)

or in the shop currency in which the currency is automatically converted. The shop currency for the Europe shop is Euro. The shop currency for the North America and South America shops is USD. The exchange rate is 1 Euro ~ 100 TP or 1 USD ~ 100 TP.

Enter the Start Quantity, i.e. how many product units are available. Enter the Current quantity in stock. This is generally the start quantity. Define the remaining quantity at which a Quantity warning should be sent to the administrator

responsible. Save your changes.


3.1.2 Editing an existing product

If you would like to view or edit an existing product, first select the desired shop and then the »Edit

an existing product« function. You must then select a product category (and a subcategory if

required).

All products from the selected category are displayed in a table. You can define in which order the

products are to be subsequently displayed in the shop by clicking the up or down arrow in the

right column.

Fig. 16: An example for a list of existing products

The detailed view of a product can be accessed by pressing the Edit icon . The following

information can be viewed or edited here:

Product ID: The system automatically assigns this number. Status: Here you can see if the selected product is available (= active) or deleted

(= deleted) online. Creation date: You can select the day, month and year using the calendar function . This

date is used for internal managerial purposes only and is not displayed on the website. Title: This is the product title on the website, as displayed to the user. It should be short and

meaningful. Enter a Description for the product. You can add or delete a Product image by clicking the corresponding button.


Fig. 17: Product detail view of an existing product incl. preview image

Change the Price for the product if required. You can enter the price in either TurboPoints (abbreviated: TP) or in the shop currency in which the currency is automatically converted. The shop currency for the Europe shop is Euro. The shop currency for the North America and South America shops is USD. The exchange rate is 1 Euro ~ 100 TP or 1 USD ~ 100 TP.

Enter the Start quantity, i.e. how many product units are available. Underneath it the Current quantity is indicated which can be corrected if necessary to directly

reflect the stock level. Define the remaining quantity at which a Quantity warning should be sent to the administrator. Save the changes you have made. Delete: You irrevocably delete the product by clicking this button.


3.1.3 Adding/deleting a product image to a product

To add a product image to a product, click the »Edit« button in the detailed view of your product.

The required image file can be added thereafter:

Fig. 18: The additional entry fields for an image upload

File: Enter the path of the file that you would like to upload or click »Search« to select the file on

your computer. Then click on »Upload«. Images which are too large are automatically adapted to fit the format.

Allowed file formats *.jpg. The file size should not exceed 100 KB. Save your changes. The window is reloaded to display the changes.

In order to Delete an existing Product image, click directly in the detailed view of the required

product on the »Delete« button.


3.2 Editing product categories

If you would like to view or edit existing product categories, first select the desired shop and then

»Edit product categories«.

3.2.1 Change existing categories

In order to edit an existing category, click now in the drop-down list on the required category and

undertake the necessary changes. If you want to change the designation of a subcategory, select

the required subcategory in the second selection list.

3.2.2 Add new (sub)category

If you want to add a new product category, select the <New category...> point in the drop-down

list.

Fig. 19: The empty entry mask for the specification of a new product category

Now enter the designation of the new category in all the listed languages. Now save your changes.

If you wish to add a new subcategory to an existing product category, select the required category

first and then select the <New subcategory…> point in the list in the next step. To do this, proceed

as described:

3.2.3 Deleting existing (sub)categories

If you want to delete a Category or Subcategory from the system, click on the required category

or select the required subcategory in the drop-down list.

Use the »Delete« button to delete the selected (sub)category. Deleting a category is only possible

if it does not contain subcategories or products.


3.3 Assigning administrators to a shop

You can assign administrators responsible for each shop. First of all select the required shop and

then the list point »Edit shop managers«.

Fig. 20: Overview of the shop manager with assignment option

By clicking on the checkbox on the right you can assign or un-assign the active shop to the

required administrator. If the administrator is assigned to a shop, they can select products and

product categories and receive all orders and order warnings by e-mail.

Save your changes.


3.4 Managing budget

To edit a shop budget and the shop’s distributors, first select the desired shop and then the list

point »Edit budgets«.

In the next step, select the year for the budget that you wish to view or edit. An overview of the

most important information for the selected shop budget opens:

Fig. 21: An overview of a shop budget in detail


3.4.1 View or edit annual budget total

The total annual budget for this year is entered/displayed in TurboPoints or the corresponding shop currency.

You can add new budget groups for the year ( 3.4.2) Existing Budget groups can be seen in summarized form in a table. Budget groups are groups

of distributors, all of which are to receive the same budget. This makes it very easy to assign a budget to several distributors. You can assign any number of budgets to any number of groups as long as the total budget of the shop is not exceeded. Each distributor can be assigned to only one budget group. You can edit or delete a budget group by clicking the corresponding link in the overview table.

Save the changes you have made.

3.4.2 Editing budget groups

You can edit a budget group by clicking on the »Edit« link beside the required group in the

overview list of the groups for the entire annual budget. A new view opens for the selected budget

group:

Fig. 22: Detailed view of a budget group


Change the Name of the budget group in the first entry field if required. Enter the Budget for this group in TurboPoints or the corresponding shop currency. Save all

changes made.

Further changes can be undertaken as follows:

3.4.2.1 Deleting distributors from a budget group

In order to remove a distributor from this budget group, click on »Delete«.

3.4.2.2 Add a new distributor

If you wish to add further distributors, use the »Add distributor« button.

Select the continent and the country in which the distributor is based.

Fig. 23: Selection list for adding distributors

Activate the Checkbox for the required distributor with a mouse click. If required, the »Select all«

function can be used to mark all distributors. Only distributors which are not already contained in a

budget group may be added.

Click subsequently on »Save selected distributors«.


3.4.2.3 Individually define the budget of a distributor

You can the individually define the budget of a distributor by clicking on the »Edit« link of the

required distributor. Now enter the Start budget in TurboPoints for this distributor in the displayed

entry field. Confirm with »Update«.

Click on »Cancel« if you do not wish to accept the changes.

3.4.2.4 Assign all distributors with the same budget

Fig. 24: Input field for the distributors budget

To simultaneously assign all distributors of this budget group to a budget, enter the desired

value in TurboPoints in the text field underneath the distributor table and click on »Assign to each

distributor«.

Caution: All existing distributor budgets are overwritten with the new value!


3.5 Edit orders not yet sent

Orders which have not yet been shipped can be viewed in an overview table. In order to edit or

update them, first of all select the required shop and then the list point »«. An overview of all open

orders appears:

Fig. 25: Overview of all orders not yet sent

Click on the respective order number in order to edit an order or to update its shipping data. The

form mask with the order details opens:

Fig. 26: Entry mask with details of an order

Enter the Tracking number of the delivery service provider used to deliver the order. As soon as

the order has been sent please mark this under »Status«.

Save the changes.


3.6 Activating / deactivating the shop

Select the required shop in order to activate / deactivate the Sales promotion shop for the

distributor. Click in the selection list on the »Set shop active/inactive« point.

The online status of the selected shop is displayed. Now click on the confirmation button in order to

deactivate an online shop or to activate a shop which is offline.

Fig. 27: Function mask used to set a shop to inactive

Fig. 28: Function mask used to set a shop to active


3.7 Marketing Toolbox Reports

You can display the marketing toolbox reports, e.g. regarding orders, budgets and inventory in this

area.

3.7.1 Order report

To view orders that the distributors have made, select the required shop and then »View orders«.

Select a distributor or »all available distributors« as well as the required year to view the orders

of one or all distributors. A list with all the orders made by the distributor(s) is then displayed.

You can sort the list by clicking the column heading according to Order no., Date of the order,

Distributor name, TurboPoints and Delivery status.

A detailed view of the order is displayed by clicking on the order number:

Fig. 29: The details for an individual order

Use the link »back to order list« at the end of the page to return to the list of results


3.7.2 Budget reports

To view distributor budgets, select the required shop and then »View budgets«. Select a

distributor or »all available distributors« as well as the required year to view the budget of one

or all distributors. An overview containing all distributors and their budget is then displayed.

You can sort the list by clicking on the column heading according to distributor name, year, initial

budget or current budget.

3.7.3 Report about product quantities

To view product quantities, select the required shop and then »View quantities«. A list containing

all products and their start and current quantities is then displayed.

You can sort the list by clicking on the column heading according to Product names, Description,

Start quantity or Current quantity.

Fig. 30: Excerpt of an overview table concerning the stock levels



Chapter 4: Distributors

You can view or edit all important details and information about your distributors in this area. Of

course, you can also create new distributors in your system. Since the distributors can modify their

own profiles, you should only change existing profiles in exceptional cases.

First of all, select if you want to edit distributor data or want to create a new distributor.

4.1 Creating a new distributor profile

If you would like to create a new distributor profile, select this option.

Fig. 31: The entry mask for the fundamental contact information of a distributor


Now enter all the company information available, such as name, address, city, country, contact

person, telephone number, fax number, e-mail address and homepage address (URL). Select

whether it concerns a distributor only or a distributor with an attached workshop using the

drop-down list. If this distributor also offers the »performance range«, then select »Yes« at this

option.

In the next form enter the required access data such as login name and password.

Fig. 32: The entry mask for access data

Define whether the distributor should be informed about new downloads via e-mail at »E-mail notifications«. Three e-mail addresses can be entered to which the notification messages are sent.

Fig. 33: Settings for notification function

Other option: You can define whether the distributor profile should be hidden, i.e. although it is

saved in the system, it is not displayed in the distributor search.

Fig. 34: Other option: Hide distributor

Save all changes and new entries when finished. The distributor is now defined and can be

immediately assigned to a group ( 4.3.2 Adding distributors to a group).


4.2 Editing an existing distributor profile

If you would like to view or edit an existing distributor profile, select this option.

Fig. 35: The query list used to find a distributor

Then select the Continent and the Country in which the desired distributor is located using the

selection list. In the next step, select the distributor from the list. This will provide access to the

detail view.

Now make all the changes to the »Contact information« available, such as name, address, city, country, contact person, telephone number, fax number, e-mail address or homepage address (URL). Select whether it concerns a distributor only or a distributor with an attached workshop using the drop-down list. If this distributor also offers the »performance range«, then select »Yes« at this option.

Update the access data (Login name and password) if required. Change if necessary whether the distributor should be informed about new downloads via e-

mail at »E-mail notifications«. Enter the new e-mail address(es) if required. Up to three e-mail addresses are possible.

Other option: If necessary, update whether the distributor profile should be hidden, i.e. although it is saved in the system, it is not displayed in the distributor search.

Save all changes and new entries when finished.


4.3 Distributor groups

In this section, you can compile the distributors into groups to assign them specific downloads.

4.3.1 Creating a new group

If you would like to create a new group, select this option. The entry mask for the new group then

opens:

Fig. 36: Entry mask for the new distributor group

The Date created is entered automatically. Undertake the following entries:

Enter a meaningful Title for the group. Enter in the next field a short, but unique Description of the group created. Save the new group. Only then can the distributor be added to the group:


4.3.2 Adding distributors to a group

In order to add distributors to a new or existing group click on »Add distributors«. Then proceed as

follows:

Select the Continent and the Country in which the required distributor is located. In the distributor list displayed, check the checkbox of the distributor that you would like to add

to the group. Note: If the distributor is already assigned to the group, no checkbox will be available.

Save your changes. You will return to the group page where the distributor(s) have been added to the list.

Save the changes again with the group.

Fig. 37: Selection menu and selection fields used to add the distributors to a group


4.3.3 Editing an existing group

If you would like to edit an existing distributor group, select this point in the selection menu. In the

next step, the respective groups which are already saved in the system are displayed in a drop-

down list. Access the detailed view by clicking on a name:

Fig. 38: Example for a distributor group incl. distributor list

In the detailed view, you can view or edit the information:

You can change the title and the brief description within the basic information. In the following table, the respective distributors that have already been assigned to this group

are displayed. In order to add distributors click on the respective »Add distributors« button and proceed as

described under 4.3.2. In order to delete distributors from the list, mark them via the check boxes and click on

»Remove selected distributors«. Save your changes. Delete group by a click on the respective button.



Chapter 5: Press

You can edit and manage press releases and journalists in this area.

5.1 Press Releases

You can create new press releases or edit existing releases here. In principle, you can maintain

press releases in several languages and compile them into one release. A release is only available

on the website after you have linked at least one language version.

5.1.1 Creating a new press release

If you would like to create a new release, select this option from the drop-down list. The entry mask

for the new release then opens.

You can now enter the different information here:

The system automatically assigns the Release number.

Internal Title: The internal title is used for your informational purposes only and is not displayed on the website.

Creation date: You can select the day, month and year using the calendar function . This date is used for internal managerial purposes only and is not displayed on the website. The current date is entered by default.

Use »Active from« and »Active until« to define the time period in which the press release is to be displayed on the website. Use the calendar function for this purpose also.

Before you can add a preview image, you must first save your changes. Complement the image in a second stage.

You can specify on which websites and content areas the release is to be displayed. Available are: turbos.bwauto.com Press start page (overview page in access protected press area) turbos.bwauto.com homepage turbos.bwauto.com News tubodriven.com homepage turbodriven.com News

Press categories: In this area, specify in which categories of the press area the release is to appear (Company, Products, Research & Development, Press Materials/Photos)

Use the next checkbox to specify whether the release deals with a press release or some other type of document. (In the press area, you can select whether only press releases are to be searched or all types of documents.)

If you wish to inform the entered journalists that there is a new press release, confirm this by clicking on the checkbox »Send message to journalists«.

Save your entries in order to add documents in the next step.


Fig. 39: The entry mask for press releases


5.1.2 Editing existing press releases and documents

If you would like to edit or view an existing release, select this option.

Use the selection list to select the year and the release that you wish to edit. By clicking on the

required release you access the detailed view.

You can edit the following information here:

Internal Title: The internal title is used for your informational purposes only and is not displayed on the website.

Creation date: You can change the day, month and year using the calendar function . This date is used for internal managerial purposes only and is not displayed on the website. The current date is entered by default.

Use »Active from« and »Active until« to define the time period in which the press release is to be displayed on the website. Use the calendar function for this purpose also.

Click on »Edit« to add a preview image. You get new fields displayed which can be used to enter the file path of the image on your computer or to »Browse« . After you have selected a file confirm with »Upload« in order to accept the image into the system. If you would like to delete an existing entry click »Delete«.

You can change the settings by clicking the checkboxes and specify on which websites and content areas the release is to be displayed. turbos.bwauto.com Press start page turbos.bwauto.com homepage turbos.bwauto.com News tubodriven.com homepage turbodriven.com News

Press categories: change your details here if required and specify in which categories of the press area the release is to appear (Company, Products, Research & Development, Press Materials/Photos)

Use the next checkbox to specify whether the release deals with a press release or some other type of document. (In the press area, you can select whether only press releases are to be searched or all types of documents.)

If you wish to inform the entered journalists that there is a new press release, confirm this by clicking on the checkbox »Send message to journalists«.

Save your details.

Underneath the press release details you will find an overview of the actual content documents

which are already assigned to this press release.


Fig. 40: Detail information of a content document

With every content document (e.g. press release) you can edit the following details:

Language: Set the language of the release here. It will only be displayed on the corresponding language version of the website or in the press area.

Title: This is the message title on the website as displayed to the user.

Text: Add the new text or correct the displayed text.

Publisher: The author of the press release.

Print materials available: Specify whether the journalist can request additional printed materials relevant to this press release.

Downloads: Here those downloads are listed which are linked with the current document ( 5.1.4 Adding/editing downloads). By activation of the checkboxes for each download you can determine if this download is displayed on the website (internal news area only).

»Show downloads on public news pages«: Normally downloads are only displayed in the access restricted press area. Here you can set if the downloads are to be visible in the public news area.


Delete document: Click this button to irrevocably delete the document.


5.1.3 Adding/editing contents of a press release

To add a new content document to your release (e.g. a press release) or to edit existing content,

select the required release via the drop-down lists. In the detail view you can see the content which

already exists in an overview.

Change either the details for the existing documents or add new document content using the »Add document« button.

Fundamentally you can always make or edit the following information:

Language: Set the language of the release here. It will only be displayed on the corresponding language version of the website.

Title: This is the message title on the website as displayed to the user.

Text: Add the new text or correct the displayed text.

Publisher: The author of the press release.

Print materials available: Specify whether the journalist can request additional printed materials relevant to this press release.

Downloads: Here those downloads are listed which are linked with the current document ( 5.1.4 Adding/editing downloads). By activation of the checkboxes for each download you can define if this download is displayed on the web site (internal press area only).

»Show downloads on public news pages«: Here you can set if the downloads are visible in the public news area.


Delete document: Click this button to irrevocably delete the document.

5.1.4 Adding/editing downloads of a press release

To edit an existing download or add a new one, proceed to the bottom of the detailed view of the

required press release. Here you will find the function »Manage downloads«.

Then proceed as follows:

5.1.4.1 Link download file:

Select a download already placed from the list. Activate the checkbox »Show downloads of all releases« if necessary to show a larger selection.

Click with the mouse on the required document in the list. The title is automatically accepted.

Save your changes. The file is automatically assigned with all content documents which belong to the current press release.

Note: Download files are listed in a press release until they are assigned to the individual language documents and marked as »visible«.


5.1.4.2 Edit existing download file

Select the download already placed from the list. Activate the checkbox »Show downloads of all releases« if necessary to show a larger selection.

Click with the mouse on the required document in the list. The title is automatically accepted.

Click on »Edit« to replace the existing file with a new one. Enter the data save path of the new file on your computer or use the »Browse« function. Then confirm acceptance of the file with »Upload«. Note that: Only the formats doc, eps, exe, gif, jpg, pdf, ppt, tif, tiff, txt, xls, zip are allowed.

Fig. 41: Management mask for creating, editing or deleting downloads for a press release.

5.1.4.3 Delete existing download file

Select the required download from the list. Activate the checkbox »Show downloads of all releases« if necessary to show a more comprehensive selection.

Click with the mouse on the required document in the list. The title of the download is displayed automatically.

Click the »Delete« button. Confirm the delete request again. Please note: If you delete a download, it is removed from all linked documents (including other releases)!

Save your changes in the press release.


5.1.4.4 Place new download file

If you wish to add a new download, change over to the press release with which the new download is to be linked for best results. Then select the point <New download…> from the list under »Manage Downloads«.

Enter a descriptive title for your download.

Save your entry.

Click on »Edit« to add another file from your computer. Enter the data save path of the file directly or use the »Browse« function. Then confirm acceptance of the file with »Upload«. Please note: Only the formats doc, eps, exe, gif, jpg, pdf, ppt, tif, tiff, txt, xls, zip are allowed.

Save your changes in the new entry and the changes in the press release.


5.2 Journalists

You can view and manage journalist accounts in this area. Journalists submit their accreditations

via a registration form in the press area and are only permitted to log on after the account has been

activated.

On the start page you see an overview of all journalists entered in the system. You can sort the

list as required by clicking on the column heading.

5.2.1 View and change journalist data

Clicking on »View« opens up a detailed view of a journalist. You can view all contact information

here.

Fig. 42: The information fields for contact and access data with journalists.


On the lower window you see the date on which the journalist registered as well as the accreditation that he/she submitted.

The line below indicates whether the journalist has already been activated, that is, whether the journalist can log into the press area.

If yes, the date of activation is displayed in the line below.

Depending on whether the journalist has already been activated or not, buttons will now appear by which one can either activate (»Activate«) or decline (»Decline«) the journalist.

In the case of already activated journalists, there is the option to delete (»Delete«).

Note: If the data is changed, on rejection and when deleted the journalist will receive an automated e-mail containing an appropriate standard text. If the journalist is activated, they receive this e-mail as well as access data for the press area.

5.2.2 Exporting journalist data

You have the possibility to export all data and information for the listed journalists in *.csv format.

Proceed to the bottom of the page and select the groups of journalists for whom you wish to export

the data using the checkboxes provided. You have the choice between »active«, »inactive« and

»declined«.

Then click on the »Export« button. A csv document is generated which you can open or which can

be stored on your computer at the defined path.

Fig. 43: Export function for journalist data



Chapter 6: Administrators

You can manage website administrators in this area and edit their profiles.

6.1 Administrators

The function for creating and changing administrator data is only available to the Supervisor.

6.1.1 Creating a new administrator

If you would like to create a new administrator, select this option. The entry mask for the new

administrator then opens:

Fig. 44: Entry mask for creating a new administrator

Select the authorization which the new administrator should receive: »Editor«, »Shop manager« or »Supervisor«

Editor: Administrators assigned as »Editor« can edit the news content, downloads

or products and orders in the sales promotion shop.


Shop manager: This authorization permits editing of products and orders in the sales

promotion shop.

Supervisor: Administrators with this authorization can edit the content such as news,

downloads, etc. or products and orders in the sales promotion shop.

Furthermore, new administrators can be created.

Enter the Names, E-mail, Usernames and Password for the administrator.

Save your changes when complete.

6.1.2 Editing an existing administrator

If you would like to view or edit information relating to an existing distributor profile, select this

option.

You receive a second drop-down list of all existing administrators. Select an administrator to

display the detailed view:

Fig. 45: Detail view of an existing administrator

In the detailed view, you can view or edit the following information:

Change the Name, E-mail, Username and Password for this administrator.

Save your changes.

To irrevocably delete an administrator, click the »Delete« button.


6.2 My Profile

You can view and edit your contact and access data under this point:

Fig. 46: Detail view of the profile data

If required change your Name, E-mail, Username and Password.

Save your changes on completion.



Legal notice

Authors:

[di] digitale informationssysteme gmbh Kommunikation in neuen Medien (Communication in new media)

Hafenstrasse 68-72

68159 Mannheim

www.digi-info.de

For:

BorgWarner Turbo & Emissions Systems GmbH

Marnheimer Strasse 88

67292 Kirchheimbolanden

www.turbos.bwauto.com

© All rights reserved. Mannheim 2008.

BorgWarner Turbo & Emissions Systems: · BorgWarner Turbo & Emissions Systems: Documentation of...

Documents

Transcript of BorgWarner Turbo & Emissions Systems: · BorgWarner Turbo & Emissions Systems: Documentation of...