Book Store Operations, Sales Tax, and Donations 25 cent ...
Transcript of Book Store Operations, Sales Tax, and Donations 25 cent ...
New York Library Association 2020 Annual Conference - Virtual“Strengthening Our Core”November 5th - 6th, 2020
“Best Practices for a Friends Operated Book Store” Sponsored by the Friends of Libraries Section and co-sponsoredby the Library Trustees Association Section.
Jeff Budge, Manager of The Friends Bookshop at the Saratoga Springs Public Library,provided the following handouts from his pre-recorded session. For further informationor clarification of these items, Jeff can be reached at [email protected] (518) 584-7860, ext. 233. The Book Bag ShopFriends of the Saratoga Springs Public Library49 Henry StreetSaratoga Springs, NY 12866
Book Store Operations, Sales Tax, and Donations25 cent Sale & Shop Volunteer Sign-Up Sheet25 cent Sale Customer Count Sheet25 cent AccountingAmazon Return address labelsBookmark: Remaining 2018 SalesClose-Out Sheet (cash register)Daily COVID QuestionnaireDaily Transaction & XFlash SheetDealer Slip 2012Reserve Book FormWeekly Deposit Report SheetSales Tax: April Monthly Tax SheetSales Tax: Blank Monthly Tax SheetDonations ReceiptDonation Schedule Sheet
25 Cent Sale Volunteer Sign-up Sheet
PRE-OPENING 9:30-10:00 AM NEED ONE
JEFF
DAY 1 DAY 2Table/Cashier 10:00 AM-12 Noon NEED TWO
Table/Cashier 12:00 Noon- 2:00 PM NEED TWO
2:00 PM- 4:00 PM Close (One volunteer needed only)
Friends Bookshop .25¢ Sale Customer Count Sheet
Day_____________________ Date___________________ Weather___________________________
Morning: 1ST IN THE DOOR COUNT:TOTAL
10:00-11:00
11:00-12:00
Afternoon:
12:00-1:00
1:00-2:00
2:00-3:00
3:00-4:00
DAILY TOTAL :
FRIENDS BOOK SHOP
25¢ SALE TWO DAY ACCOUNTING:
TOTAL START UP MONEY: $92.50 EACH DAY
COIN BILLS
QUARTERS: $10.00 TENS: $30
FIVES: $30
NICKELS: $2.00 ONES: $20
PENNIES: .50
FRIENDS BOOK SHOP
25¢ SALE TWO DAY ACCOUNTING:
TOTAL START UP MONEY: $92.50 EACH DAY
COIN BILLS
QUARTERS: $10.00 TENS: $30
FIVES: $30
NICKELS: $2.00 ONES: $20
PENNIES: .50
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
SARATOGA SPRINGS PUBLIC LIBRARY THE FRIENDS BOOK SHOP 49 HENRY STREET SARATOGA SPRINGS, NY 12866
FRIENDS BOOKSHOP 2018 SALES
PUBLIC FRIENDS ONLY SALES FRIENDS & PUBLIC
25¢ SALES (20% off in shop) 50% OFF SALES SPECIAL 50% OFF SALE:
BLACK FRIDAY:August 7th & 8th Tue/Wed 10-4 October 13th - October 21st November 23rdNovember 13th & 14th Tue/Wed 10-4 Join the Friends To Take Advantage
of these Great 50% off Sales!!!!!!!
FRIENDS BOOKSHOP 2018 SALES
PUBLIC FRIENDS ONLY SALES FRIENDS & PUBLIC
25¢ SALES (20% off in shop) 50% OFF SALES SPECIAL 50% OFF SALE:
BLACK FRIDAY: BLACK FRIDAY:August 7th & 8th Tue/Wed 10-4 October 13th - October 21st November 23rdNovember 13th & 14th Tue/Wed 10-4 Join the Friends To Take Advantage
of these Great 50% off Sales!!!!!!!
FRIENDS BOOKSHOP 2018 SALES
PUBLIC FRIENDS ONLY SALES FRIENDS & PUBLIC
25¢ SALES (20% off in shop) 50% OFF SALES SPECIAL 50% OFF SALE:
BLACK FRIDAY:August 7th & 8th Tue/Wed 10-4 October 13th - October 21st November 23rdNovember 13th & 14th Tue/Wed 10-4 Join the Friends To Take Advantage
of these Great 50% off Sales!!!!!!!
NAME DAY DATE
CASH CHECKS
$50 X = .50 X = NAME CK # DATE AMT.
$20 X = .25 X =
$10 X = .10 X =
$5 X = .05 X =
$2 X = .01 X =
$1 X =
TOTAL BILLS TOTAL COINS TOTAL CHECKS
TOTAL BILLS AND COINS DO NOT ACCEPT CANADIAN COINS
TOTAL CHECKS
TOT. CASH & CHKS FOR DEPOSIT
TOTAL CHARGE CARDS MEMBERSHIP CHARGE CARDS
GRAND TOTAL:
REGISTER TAPE TOTAL:
DIFFERENCE: SIGNATURE______________________ ________
NAME DAY DATE
CASH CHECKS
$50 X = .50 X = NAME CK # DATE AMT.
$20 X = .25 X =
$10 X = .10 X =
$5 X = .05 X =
$2 X = .01 X =
$1 X =
TOTAL BILLS TOTAL COINS TOTAL CHECKS
TOTAL BILLS AND COINS DO NOT ACCEPT CANADIAN COINS
TOTAL CHECKS
TOT. CASH & CHKS FOR DEPOSIT
TOTAL CHARGE CARDS MEMBERSHIP CHARGE CARDS
GRAND TOTAL:
REGISTER TAPE TOTAL:
DIFFERENCE: SIGNATURE______________________ ________
DATE
NAME
COVID-19 SYMPTOMS IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
POSITIVE COVID-19 TEST IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
CLOSE CONTACT WITH CONFIRMED Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
COVID-19 CASE IN PAST 14 DAYS No No No No No No No No No No
DATE
NAME
COVID-19 SYMPTOMS IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
POSITIVE COVID-19 TEST IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
CLOSE CONTACT WITH CONFIRMED Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
COVID-19 CASE IN PAST 14 DAYS No No No No No No No No No No
DATE
NAME
COVID-19 SYMPTOMS IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
POSITIVE COVID-19 TEST IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
CLOSE CONTACT WITH CONFIRMED Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
COVID-19 CASE IN PAST 14 DAYS No No No No No No No No No No
DATE
NAME
COVID-19 SYMPTOMS IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
POSITIVE COVID-19 TEST IN PAST 14 DAYS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
No No No No No No No No No No
CLOSE CONTACT WITH CONFIRMED Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
COVID-19 CASE IN PAST 14 DAYS No No No No No No No No No No
Friends Book Shop -- Daily Transaction Amounts & XFLASH Totals
Day_____________________ Date___________________ Weather______________________________
Morning: TOTAL TRANSACTIONS TOTAL
10:00-11:00
XFLASH
11:00-12:00
XFLASH
Afternoon:
12:00-1:00
XFLASH
1:00-2:00
XFLASH
2:00-3:00
XFLASH
3:00-4:00
XFLASH
4:00-5:00
XFLASH
5:00-6:00
XFLASH
Evening:
6:00-7:00
XFLASH
7:00-8:00
XFLASH
DAILY TOTAL : PLEASE ADD ANY DAILY NOTES TO BACK
THE BOOK BAG SHOP THE BOOK BAG SHOP
DEALER INFORMATION SLIP DEALER INFORMATION SLIP
DATE: DATE:
TIME: TIME:
AMOUNT: $ AMOUNT: $
IF PAYING WITH CHECK, PLEASE WRITE CHECK # IF PAYING WITH CHECK, PLEASE WRITE CHECK #
Check #: Check #:
DEALER NAME: DEALER NAME:
PHONE # : PHONE # :
IS TAX NUMBER ON FILE? IS TAX NUMBER ON FILE?
YES: NO: YES: NO:
IF NOT, PLEASE WRITE BELOW: IF NOT, PLEASE WRITE BELOW:
THE BOOK BAG SHOP THE BOOK BAG SHOP
DEALER INFORMATION SLIP DEALER INFORMATION SLIP
DATE: DATE:
TIME: TIME:
AMOUNT: $ AMOUNT: $
IF PAYING WITH CHECK, PLEASE WRITE CHECK # IF PAYING WITH CHECK, PLEASE WRITE CHECK #
Check #: Check #:
DEALER NAME: DEALER NAME:
PHONE # : PHONE # :
IS TAX NUMBER ON FILE? IS TAX NUMBER ON FILE?
YES: NO: YES: NO:
IF NOT, PLEASE WRITE BELOW: IF NOT, PLEASE WRITE BELOW:
MAXIMUM 5 BOOKS
RESERVE BOOK FORM
NAME______________________
PHONE # ___________________
DATE RESERVED:
____________________________
CASHIER
NAME___________________
COMMENTS________________
____________________________
BOOKS NOT PICKED UP
IN 10 DAYS WILL BE RESHELVED!
MAXIMUM 5 BOOKS
RESERVE BOOK FORM
NAME______________________
PHONE # ___________________
DATE RESERVED:
____________________________
CASHIER___________________
COMMENTS________________
____________________________
BOOKS NOT PICKED UP
IN 10 DAYS WILL BE RESHELVED!
MAXIMUM 5 BOOKS
RESERVE BOOK FORM
NAME______________________
PHONE # ___________________
DATE RESERVED:
____________________________
CASHIER
NAME___________________
COMMENTS________________
____________________________
BOOKS NOT PICKED UP
IN 10 DAYS WILL BE RESHELVED!
MAXIMUM 5 BOOKS
RESERVE BOOK FORM
NAME______________________
PHONE # ___________________
DATE RESERVED:
____________________________
CASHIER___________________
COMMENTS________________
____________________________
BOOKS NOT PICKED UP
IN 10 DAYS WILL BE RESHELVED!
BOOK BAG SHOP DEPOSIT REPORT
October 2021 COIN
D$ .
SUNDAY TO SATURDAY Q .
D .
DAILY TOTAL REG OVER N .
SUNDAY P .
MONDAY T= .
TUESDAY
WEDNESDAY CURRENCY
THURSDAY 100
FRIDAY 50
SATURDAY 20
10
TOTAL MONEY TO BE DEPOSITED: $ 5
2
1
CASH T=
COINS
CHECKS CHECKS
T =
TOTAL
MONTHLY NYS SALES TAX SHEETAPRIL 2013
NYS TAX
DATE TAXABLE SALES COLLECTED NON-TAX SALES REG OVER (+) REG SHORT (-)
1 286.43 20.05 0 0 0.09
2 362.28 25.36 0 0.14 0
3 211.79 14.83 65.6 0.99 0
4 298.46 20.89 0 1.65 0
5 220.73 15.45 0 0.79 0
6 266.6 18.66 0 0 0.15
7 117.49 8.22 0 2.68 0
8 285.72 20 0 0.87 0
9 168.49 11.79 0 1 0
10 142.23 9.96 76 0 0.01
11 175.01 12.25 0 0.19 0
12 133.5 9.35 0 0 0
13 203.73 14.26 0 1.35 0
14 105.52 7.39 0 0 0
15 183.5 12.85 0 0.56 0
16 216.31 15.14 0 1.64 0
17 217.74 15.24 10.4 0.17 0
18 275.02 19.25 66.8 0.63 0
19 211.93 14.84 0 3.19 0
20 125.97 8.82 0 0.08 0
21 100.89 7.06 0 0 0
22 318.86 22.32 0 0.71 0
23 218.26 15.28 0 1.57 0
24 209.85 14.69 77.6 0 0.92
25 193.18 13.52 0 0.35 0
26 254.68 17.83 0 0.78 0
27 157.52 11.02 0 0.14 0
28 44.38 3.1 0 0 0
29
30
31
MONTH
TOTALS: 5706.07 399.42 296.4 19.48 1.17
TOTAL DEPOSITED: 6020.78
MONTHLY NYS SALES TAX SHEETOCTOBER 2014
NYS TAX
DATE TAXABLE SALES COLLECTED NON-TAX SALES REG OVER (+) REG SHORT (-)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
MONTH
TOTALS:
TOTAL DEPOSITED:
49 Henry Street,
Saratoga Springs, NY 12866
phone: 518 584-7860 x333
e-mail: [email protected]
www.friends.sspl.org
Date: ________________________________________
Name: _______________________________________ has donated the following library materials in kind to the
Friends of the Saratoga Springs Public Library
Address:______________________________________
_____________________________________________
ITEM Quantity
Hardcover Books: _________
Paperback Books: _________
Audio Cassettes: _________
Compact Discs: _________
DVDs: _________
Other: _________
Other: _________
I accept the policy below and acknowledge that the Friends of the Saratoga Springs Public Library has not
determined the cash value for the items listed above.
Signature: _________________________________ Received by: ___________________________________
Policy
All gifts of library materials are accepted with the understanding that they become the property of the Friends of the
Saratoga Springs Public Library and can be sold to raise funds in support of the Saratoga Springs Public Library,
discarded, or donated to worthy recipients through the Marie Morrison Outreach Program. 1/2018
Friends Bookshop Cafe Donation Schedule ALL DONATIONS BY APPOINTMENT ONLYWe can loan them a dolly to bring the donations in after the manager's approval
A.M. DONATIONS 11:00 AM 11:00 AM 11:00 AM 11:00 AM 11:00 AM
DAY/DATE Monday/ Tuesday/ Wednesday/ Thursday/ Friday/
Name of Person(s) Donating
Up to 4 donations per
time period
Put in Approx. time, amount
Volunteer talked to (1st name)
P.M. DONATIONS 1:00 PM 1:00 PM 1:00 PM 1:00 PM 1:00 PM
DAY/DATE Monday/ Tuesday/ Wednesday/ Thursday/ Friday/
Name of Person(s) Donating
Up to 4 donations per
time period
Put in Approx. time, amount
Volunteer talked to (1st name)
Donations by appointment only. Donations are taken at the Café OUTSIDE door. Have donors call when they are at the door . Library Tel # 518-584-7860 x333
A few donations are ok to go into slot if someone has donations and a shop appointment.