BOE Technology Reportp1cdn4static.sharpschool.com/UserFiles/Servers/Server...Technology Task Force...
Transcript of BOE Technology Reportp1cdn4static.sharpschool.com/UserFiles/Servers/Server...Technology Task Force...
Garden City Technology Task Force Status Report
Board of Education
January 7, 2014
1
Charge of the Task Force
The District Technology Task Force is charged with identifying trends in technology and determining their potential impact on Garden City Public Schools. The Task Force will evaluate the current status of technology in the School District, conduct research, review mandates, identify best practices, estimate costs, suggest possible funding mechanisms, assess return on investment, and will recommend strategies, plans, and policies for Board of Education consideration.
2
Technology Task Force Committee Members
Bellovin, Audrey Principal, Hemlock School Hepworth, Brad English Teacher, High School Melikian, Rita Technology Director, Administration
Boyle, Carol Ann Deputy CIO, Adelphi University Highfill, William
Social Studies Teacher, High School Metzdorf, Ashley
Math Teacher, Middle School
Calemmo, Margaux Librarian, High School Infranca, James Special Ed Teacher, High School Moss, Allison
Special Ed Teacher, High School
Cascio, Elena Curriculum Coordinator, Science Keenan, Edward Community Member Nuzzi, Marie
World Language Teacher, High School
Celano, Fino Assistant Superintendent for Personnel, Administration Kenney Christine Teacher, Homestead School Pinou, Tom Board of Ed Trustee
Christel, Gina Director, Guidance Knight, Catherine Public Information, Administration Pollitt, Kevin Teacher, Stratford
Conforti, Judith Teacher, Stewart School Kuster, Lois Librarian, High School Prendergast, Teresa
Assistant Superintendent for Curriculum & Instruction, Administration
Eustondo, Donald Community Member Lavelle, Lauren Teacher, Stratford School Stano, Michael Science Teacher, High School
Fealy, Nicholas Student, High School Mage, Mathew Student, High School Steingruebner, Kevin Assistant Principal, High School
Feirsen, Robert Superintendent of Schools, Administration Maguire, Lauren Teacher, Stewart School Turner, Marc Community Member
Fuller, Ruth Special Education Assistive Technology Specialist Mannion, Patricia Science Teacher, High School Voelker, Cheryl PTA, VP of Technology
Galano, Pat IT Manager McGovern, Kathlin Student, High School Wheeler, Catherine Director, Pupil Personnel Services, Administration
3
4
BYOD (Bring Your Own Device)/ Social Media: •Review other BYOD and social media policies to develop BYOD and Social Media Use District Policy •Investigate and recommend social media sites used for educational purposes •Update District AUP to reflect social media uses
Digital Content: •Select a classroom management platform •Research cost of e-textbooks vs. traditional textbooks •Explore online vendors for home instruction and credit recovery •Identify potential topics and strategies for professional development
Technical Advisory: • Review proposed wireless network infrastructure •Analyze technology budget and present future estimates •Review current District technology status •Examine IT current support structure and make recommendations for the future
Technology Task Force Committees
Wireless Project Update • Completed all cabling and installation of wireless
access points
• Completed the configuration and programming of all the access points and the controllers
• Beginning in January, there will be pilot groups testing the wireless network
– First, with district-owned wireless devices
– Then, will continue with a phased roll out of BYOD for the remainder of 2013-14 and 2014-15 school years
5
Status of Infrastructure
• The network infrastructure is the backbone of all technology that is currently used or is going to be used
• A well run, well maintained and updated infrastructure has the biggest impact on the user experience every day
• The expectation for network and software application availability has become 24/7 – Power outages impact the availability
• Every form of technology – including our newly created wireless infrastructure - sits on the network and cannot function without being connected to it:
6
Servers
Internet
Firewall Solar panels
Switches
WAP B M S
Electronic signs
Point of Sale Door locks
Assistive tech
Web filtering
60 Software Applications
Device Selection & Social Media Subcommittee
Calemmo, Margaux Librarian, High School
Celano, Fino Assistant Superintendent for Personnel, Administration
Conforti, Judith Teacher, Stewart School
Feirsen, Robert Superintendent of Schools, Administration
Highfill, William Social Studies Teacher, High School
Infranca, James Special Ed Teacher, High School
Knight, Catherine Public Information, Administration
McGovern, Kathlin Student, High School
Melikian, Rita Director of Technology, Administration
Metzdorf, Ashley Math Teacher, Middle School
Nuzzi, Marie World Language Teacher, High School
Steingruebner, Kevin Assistant Principal, High School
Wheeler, Catherine Director, Pupil Personnel Services, Administration 7
Recommendations Bring Your Own Device (BYOD) Policy
• Personally-owned devices will be registered with the district
– Permitted to access web- based applications only through the wireless network
– No access to resources on the local area network (for example “My Documents”)
• Students will be permitted to access only the school’s secured network through personal devices
– During school day, access to private networks (3G, 4G) will be prohibited while on school grounds
• Only one device will be allowed per student
8
Recommendations: Bring Your Own Device (BYOD) Policy
• BYOD privileges will be extended to grades 5-12
• It is not a requirement that students bring their own device to school
– Students not bringing a personally-owned device will be able to utilize school equipment
• Personally-owned devices are the responsibility of the student, not the district
• District will not troubleshoot connectivity issues as long as the network is running and working properly
9
Recommendations Social Media Policy
• All social media/BYOD usage will be in compliance with:
– Federal, state and local laws
– Board of Education Policy
• Policies apply at all times – on school grounds, transportation, field trips, or when completing a school assignment
• Social media policy applies to all grade levels
10
Recommendations Social Media Policy
• Social media sites are to be used for educational purposes: – Instructional – Extra curricular – In accordance with program goals – Usage will be faculty-directed
• The following free social media sites are recommended to be used for educational purposes: – Edmodo – Twitter – Google: Google drive, YouTube
11
Digital Content Subcommittee Bellovin, Audrey Principal, Hemlock School
Boyle, Carol Ann Deputy CIO, Adelphi University
Cascio, Elena Curriculum Coordinator, Science
Christel, Gina Director ,Guidance Fuller, Ruth
Special Education Assistive Technology Specialist
Hepworth, Brad English Teacher, High School
Kenney Christine Teacher, Homestead School
Kuster, Lois Librarian, High School
Lavelle, Lauren Teacher, Stratford School
Maguire, Lauren Teacher, Stewart School
Melikian, Rita Director, Technology
Moss, Allison Special Ed Teacher, High School Prendergast, Teresa
Assistant Superintendent, Curriculum & Instruction
Stano, Michael Science Teacher, High School 12
Findings
• Online resources contain valuable tools that provide anytime, anywhere access to users, yet they also represent an ongoing expense of renewing subscriptions
• Hardcover textbooks have longer shelf life compared to the e-text book model of limited time subscriptions – paid upfront vs. annual fee
• Emerging applications include
web based vendors that provide online services for credit recovery and home instruction
Instructional Applications
Conclusions
• More staff development is needed to support technology integration in various formats:
– “Rediscovering” existing applications
– Using free, recommended web-based resources
• Cost of e-textbooks have major budgetary implications
• Edmodo proved to be the most cost-effective (free) and easy to implement classroom management platform
Recommendations
• Edmodo (free, online) as the district-wide classroom management platform: https://www.edmodo.com/
• Google Drive and Docs (free) for creating, sharing and saving documents and DropBox for storing and sharing documents
• Video capture technology to post short lessons and tech tips
• Summer Technology Institute for K-12 teachers that culminates in creation of technology infused lessons or products
• Opportunities for grade-level/building-based Professional Learning Communities and Collegial Circles
Recommendations
• Collaborate with Adelphi University School of Education, whose students will assist our teachers in integrating technology in the classroom
• Use iTutor.com as home instruction/credit recovery service
• Continue to monitor cost effectiveness of using e-textbooks & digital subscriptions
• Continue reviewing online assessment applications to conduct on-going and adaptive assessment based on student performance
• Hire a full-time technology integration staff developer to assist staff in integrating and implementing technology
Technical Advisory Subcommittee
Elustondo, Donald Community Member
Fealy, Nicholas Student, High School
Galano, Pat IT Manager
Keenan, Edward Community Member
Mage, Mathew Student, High School
Melikian, Rita Director of Technology
Pinou, Tom Board of Education Trustee
Pollitt, Kevin Teacher, Stratford School
Turner, Marc Community Member
17
Findings • The district-wide technology budget has not changed for several years
– An increase will address the need to stay current
• Current technical support system has no tiers – Highly technical and basic tasks are handled by same staff
• Software applications have two models: – Perpetual licenses with an ongoing maintenance fee
• Higher costs upfront but lower the subsequent years
– Web hosted, subscription model • The cost remains the same with minimal annual increases
• More applications are moving to the web hosted, subscription model where the cost of the subscription remains high
• The BYOD program will have an impact on the management and support of the network and all its users
• Intermittent power outages at the administration building (the location of the data center) affect the ability of all users to do their jobs
18
Conclusions
PARCC Related Expenditures
Implementation of PARCC assessment was postponed to spring of 2016
– 1100 Laptops @ 600 = $660,000
• Charging carts $45,000
– Increased Internet Bandwidth 100 Mbps for HS and 200 Mbps for District = $45,500 annual increase to WAN cost (current $96,000)
19
Recommendations
• Hire technology aides for each school • Can be accomplished over a number of years
• Increase the technology budget to address immediate needs for staff development and PARCC (if and when it goes into effect) – for acquiring laptops that will be used both for testing and every day use
• Create a “GC Tech Squad” made up of High School tech savvy students who can help troubleshoot BYOD user issues in the High School
• Create a Google+ Community made up of students and staff, for posting technical questions and tips – https://plus.google.com/u/0/communities/103197535703849476465
• Create tech tip videos for troubleshooting and fixing problems • Take advantage of low rate financing options to spread costs of
technology upgrades and replacements over longer time periods
20
Device Life Cycle
• Life cycle upgrades are based on physical End of Life (EOL) and/or the need to upgrade to newer technology:
21
3-5 year life cycle 5-7 year life cycle
1600 PC – Upgrade 300 a year 105 Switches
150 Laptops & tablets – Upgrade 50 a year (as we add to the number of laptops, the upgrade
needs will increase)
10 Routers
63 Servers (16 virtual, 47 physical) – upgrade 5-7 a year
280 Projectors - 10-20 a year (40-50 bulbs replaced at $300)
320 Printers - 30-40 a year 292 Wireless Access Points (WAPs)
2 Wireless Controllers
3 Firewalls
System Applications Administrative Applications Instructional Applications Symantec Backup Exec
Lefthand Storage
SchoolTool
Aesop Online
Castle Learning
Method test prep
Smartnet licenses
Userlock Classroom Mgmt
Sharpschool Symantec Protect Suite
IEP Direct
Reading
Scantek
Network Mgmt
IP Phone software & licenses
ISE & Prime Wireless Monitoring
Atlas Curriculum Mapping
Naviance & Guidance Direct
School Dude
Microsoft Office Suite
Network Management
Microsoft Licenses
Symantec Ghost Solution
Global Compliance Network
Destiny Library Systems
Brain Pop
Science probes
PA & phone Messaging
Virtual Desktop
Security Certificate
Remote Access
Custom Typing
Human Kinetics (Fitnessgram)
Go Math
Smart Music
District-wide Applications
Technology Budget Estimates (items in red are Tech Task Force recommendations)
Items 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
PC $40,000 325X$500 =$162,500
300X$500 =$150,000
300X$500 =$150,000
300X$500 =$150,000
Laptops and tablets $65,000 240X$600 =$144,000
750X$650 =$487,500
50X$650 =$32,500
50X$650 =$32,500
Servers $150000 none 8X$4500= $36,000
4X$12,000= $48,000
5X$24,000= $120,000
Other – switches, projectors, printers, firewall, controller, WAPs
$280,000 $75,000 Can range $50,000 -$100,000
$100,000 $75,000 Switch refresh
Additional wireless licensing (3 year subscription)
$24,000 500 licenses $10,890
1000 licenses $21,450
500 licenses $10,890
$21,450
Diesel generator $330,000
WAN, Internet & phone $286,000 $200,000 If PARCC $245,000
$200,000 $200,000
Staff developer $100,000 $102,000 $104,000 $106,000
Summer Technology Institute $50,000 $50,000
Technology aides (4 over 3 years) $120,000 $184,000 $250,000
Software $220,000 $250,000 $285,000 $285,000 $300,000
Finance payment $135,000 $135,000
Total Budget – WAN, Internet hardware/software, staff development
$1,065,000 $1,127,390 Includes generator $1,457,390
$1,481,450 No PARCC $949,450
$1,079,390 1,179,950
23
THANK YOU!
24