BOC Agenda 05-23-2017

Andy Duyck Chairman

Dick Schouten District 1

Greg Malinowski District 2

Vice Chair

Roy Rogers District 3

Bob Terry District 4

May 23, 2017 6:30 p.m.

Hillsboro Civic Center Shirley Huffman Auditorium 150 E. Main Street, Hillsboro, OR 97123, p: 503-846-8681

www.co.washington.or.us/BOC

Robert Davis, County Administrator Bill Gaffi, General Manager, Clean Water Services

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http://www.co.washington.or.us/BOC

BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2018.

Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in 1992. He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More recently, the Intertwine Alliance gave Commissioner Schouten a 2014 “Force of Nature Award,” and Community Partners for

Affordable Housing gave the Commissioner a 2015 “Kerkof Award” for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December 2020.

Greg Malinowski, District 2 Commissioner and Vice Chair: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January 2011. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a

past chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December 2018.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020.

Bob Terry, District 4 Commissioner: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January 2011. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at Jefferson College, Hillsboro, MO, and attended the University of

Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December 2018.

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http://www.cleanwaterservices.org/

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES

Current Meeting Schedule 7

Regular Business Meetings 7

Worksessions 7

Second and Fifth Tuesdays of the Month 7

Executive Sessions 7

Once the Regular Business Meeting Begins 8

Ordinance Testimony Time Limits 8

Alternatives to Televised Proceedings 9

Assistive Listening Devices 9

Sign Language and Interpreters 9

Meeting Protocol and Additional Meeting Materials 9

Meeting Calendar 10

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. BOARDS AND COMMISSIONS

a. Appointments to the Civil Service Commission 11

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4. ORAL COMMUNICATION

5. BOARD ANNOUNCEMENTS

6. ADJOURNMENT

CONSENT AGENDA

CLEAN WATER SERVICES

a. Approve Fourth Amendment Renewing Creative Services Contract with

Grady Britton, Inc. 15

b. Accept Construction of Cedar Hills Sewer Rehabilitation Phase 1 Project No.

6831 and Release Retainage to Canby Excavating, Inc. 17

c. Approve Twenty-Fifth Amendment to the Master Contract for Professional

Services with Murray, Smith & Associates, Inc. for Preliminary and Final Design Services for the River Terrace South Pump Station Project No. 6827 and Roy Rogers Gravity Sewer Project No. 6883 (CPO 4B)

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d. Approve a Sole Source Contract with Western Energy Systems, a Division of

Penn Detroit Diesel Allison, LLC for Engine Maintenance Services Project No. 6844 (All CPOs)

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LAND USE AND TRANSPORTATION

e. Approve Establishment of a Road Maintenance Local Improvement District

(MLID) for Kemmer Ridge 23

f. Authorize Application for a Transportation and Growth Management (TGM)

Grant to Develop Strategic Solutions for First/Last Mile Transit Connections in Washington County (All CPOs)

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g. Approve Bid Award, Execute Contract and Authorize Road Closure for the

SW Spring Hill Road Bridge Over Tualatin River Overflow Project (CPO 11) 39

h. Approve Contract Amendment 1.3 with OBEC for Final Design Engineering

and Row Services for Improvements to SW Roy Rogers Road From SW Scholls Ferry Road to South of SW Bull Mountain Road

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i. Approve Declaration of Necessity and Protective Rent Payments for Right-of-

Way Acquisition for the 17-18 URMD – 175th Avenue #454 (Chris Street to Kinnaman Road) Project (CPO 6)

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j. Initiate Proceedings to Vacate a Portion of NW Hiller Lane a Public Right-of-

Way (Vacation No. 540) (CPO 1) 53

k. Vacate Portions of SW Summit Avenue, SW Elm Street, and a 20.00 Foot

Wide Unnamed Road, all Being Unimproved Public Rights-of-Way (Vacation No. 539) (CPO 11)

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OFF DOCKET – ASSESSMENT AND TAXATION

Approve Assessment and Taxation Expenditures and Grant Document for FY

2017-18 91

HEALTH AND HUMAN SERVICES

l. Authorize Amendment to the Intergovernmental Agreement with Multnomah

County for Health Officer Services 65

m. Authorize Waiver of Franchise Fee Requirement from the Hillsboro Landfill

for Waste from the Japanese Beetle Eradication Area 67

OFFICE OF COMMUNITY DEVELOPMENT

n. Approve the 2017 Action Plan for Submission to the U.S. Department of

Housing and Urban Development 69

SHERIFF’S OFFICE

o. Authorize Amendment to Intergovernmental Agreement with City of Banks to

Provide Law Enforcement Services 71

SUPPORT SERVICES

p. Authorization for Washington County Parks to Apply for a Bureau of

Reclamation ADA Improvements Grant Program for FY 2017-18 73

q. Adopt Resolution and Order Levying the 2017-18 Annual Assessments for the

Metzger Park Local Improvement District (CPO 4M) 77

SERVICE DISTRICT FOR LIGHTING

r. Form Assessment Area, Authorize Maximum Annual Assessment, and Impose

a First Year Assessment for Kemmer Ridge (CPO 6) 81

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COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator

Rob Massar, Assistant County Administrator 846-8685

County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, Rich Hobernicht

846-8741 Health & Human Services, Marni Kuyl Including Animal Services, Disability, Aging and Veterans Services

846-4402

Auditor, John Hutzler 846-8798 Housing Services, Val Valfre, Director 846-4794

Community Corrections, Steve Berger 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew

Singelakis, Director 846-4530

Cooperative Library, Eva Calcagno 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685

Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General

Manager 681-3602

Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs Manager

681-4450

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MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below. Regular Business Meetings Regular business meetings are the time during which the Board will consider the items published in their Board Agenda at the times noted above. Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room C113c of the Hillsboro Civic Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive

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session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers. Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements: • Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call

the meeting to order.

• Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.

• Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

• Presentations, Proclamations, Boards and Commissions

• Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.

• Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.

• Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.

• Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.

• Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups

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Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call 503-846-8685 and request a verbatim transcript for this meeting. Those with hearing impairments may call 711 to relay requests for transcripts. Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5 p.m., on the Monday preceding the meeting. Persons with hearing impairments may call 711. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5 p.m. on the Thursday preceding the meeting date at 503-846-8685. Persons with hearing impairments may call 711. Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record.

3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

Additional Meeting Materials Documents identified as Clerk’s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk’s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda.

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BOARD OF COMMISSIONERS MEETING CALENDAR

Worksession Meeting Place:

Civic Center, Room C113c

Regular Meeting Place: Civic Center Shirley Huffman Auditorium

Tuesday, May 23, 2017 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, June 6, 2017 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, June 13, 2017 Extended Worksession – 8:30 a.m.

Tuesday, June 20, 2017 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, June 27 , 2017 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions Agenda Title: APPOINTMENTS TO THE CIVIL SERVICE COMMISSION Presented by: Steve Sanford, Human Resources Manager SUMMARY: The Washington County Civil Service Commission is established in accordance with Article 11 of the Personnel Rules and Regulations and the Washington County Personnel Ordinance. The Commission serves in an advisory role for the County’s Affirmative Action Plan and is responsible for ensuring proper administration of the Civil Service Act, which includes the areas of classification allocation, selection testing and appointment, and protection of employment rights for Washington County employees and applicants. The Commission consists of five members with no requirement of appointment by Commissioner District. Each commissioner is appointed to a two-year term with no term limits. Due to term expirations of current Commissioners Justin Lacche and John Hartner, and the resignation of another, the Commission will have three (3) vacancies as of May 31, 2017. An announcement of vacancies was made in January. The County received a total of seven (7) applications, which included applications for reappointment from the two Commissioners whose terms are expiring. The applications and background information were reviewed with your Board in Work Session on May 9, 2017. Based on their qualifications and prior service record with the Commission, staff recommends that Justin Lacche and John Hartner be reappointed to the Civil Service Commission for a two-year term beginning on June 1, 2017 and expiring on May 31, 2019. In addition, staff recommends that John Junkin be appointed to the Commission for the same two-year term. Attachment: Matrix (showing composition of the Commission)

DEPARTMENT’S REQUESTED ACTION:

Re-appoint Justin Lacche and John Hartner, and appoint John Junkin to the Civil Service Commission for two-year terms beginning June 1, 2017 and expiring May 31, 2019.

Agenda Item No. 3.a.

Date: 05/23/17

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Civil Service Commission

Description This Commission is responsible for ensuring the proper administration of the Civil Service Act, which includes the areas of classification allocation, testing, appointment, and protection of employee rights. Commission members also serve in an advisory role for the County's affirmative action program.

Members 5 members

Length of Term 2 years

Vacancies (effective 5/31/2017): 3 Applicants: 7

District Term

Expiration First Appointed Candidates For Appointment John Junkin Clayton Callahan Tara Garrett Nichole George William Snyder

2 1 2 2 4

Members Seeking Re-appointment John Hartner 4 5/31/2015 2011 Justin Lacche 4 5/31/2015 2009 Continuing Members Anthony Mills 1 5/31/2018 2017 Veronica Williams 3 5/31/2018 2009

Justin Lacche 4 5/31/2017 2009

Strengths/Background: Current Civil Service Commissioner, experience with former Washington County appeals and hearings. 17 years project management private sector, 13 years working for community newspapers. Experience with City and County executive sessions, through employment on behalf of the newspaper. MBA. Bi-lingual Spanish. Strong desire to serve public. Professional and personal background in multi-cultural situations. John Hartner 4 5/31/2017 2011

Strengths/Background: Current Civil Service Commissioner, experience with former Washington County appeals and hearings. 20 years of professional experience at Washington County. Former Director of Washington County Department of Community Corrections. A policy maker with over 30 years of upper management experience in government service. Volunteer experience: Hillsboro Boys and Girls Club, Hillsboro 2020, Calvary Lutheran Church, Eldercare Program and SMART Reader.

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John Junkin 2

Strengths/Background: Experience includes former County Counsel for Washington County. Retired attorney and genuine interest in providing service to Washington County. Extensive knowledge of Washington County and local government policies. Experience with County executive sessions. Strong desire to serve public. Professional and personal background in local government policies. Clayton Callahan 1

Strengths/Background: Bachelor of Science in Education from Miami of Ohio. Currently a correctional officer for the Oregon Department of Corrections at Coffee Creek Correctional Facility. Served in the US Navy, US Army, and was a federal counterintelligence special agent. Previous employment includes time as a public school teacher, deputy sheriff, and testing coordinator. Desire to expand service to his community and country. Tara Garrett 2

Strengths/Background: Masters’ Degree from Portland State University. Currently a Business Development Manager for locally owned company. Experience in participating in and guiding problem solving discussions. Has been active in community service activities. Would like to work more with community leadership and become more active participant in local government. Nichole George 2

Strengths/Background: Bachelor of Science degree in Civil Engineering from OSU. Current County employee - works for DLUT as a Plans Examiner. Combat veteran (2005-2011) Previously worked as a Project Manager for United Streetcar. Participated in multiple volunteer opportunities in Portland metro area and has always been involved in community service. Genuine interest in serving local community and specific interest in giving back to veterans. William Snyder 4

Strengths/Background: Has been involved in County government as a law enforcement official for over twenty (20) years. Former Chief of Police for City of North Plains. Experience working with governmental groups, finance and budgeting. Served on WCCCA CEO board (2013 to 2016) and Washington County Law Enforcement Board (2011 to 2016). Strong desire to continue serving the public.

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Agenda Item No. 2.a.

Date: 05/23/17

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title: APPROVE FOURTH AMENDMENT RENEWING CREATIVE SERVICES CONTRACT WITH GRADY BRITTON, INC.

Presented by: Bill Gaffi, General Manager (kd) SUMMARY: Clean Water Services (District) develops and implements a variety of public education and awareness campaigns to influence and educate residents to be more supportive of the health of the Tualatin River Watershed by adopting behaviors such as reducing the use of pesticides/herbicides, planting native plants, recycling household hazardous waste, keeping pollution out of storm drains and understanding their impact on water quality. Research shows that many residents do not understand how their daily activities contribute to stormwater pollution. In order to protect the investments the community has made in improved water quality in the Tualatin Basin, it is important that residents understand their role and take action to control pollution at their homes. The District needs creative services to assist in developing and implementing its public awareness media campaign and placing print, electronic and broadcast public awareness messages. District’s Board of Directors (Board) awarded Grady Britton, Inc. a creative services contract on May 19, 2015 by Minute Order No. 15-32 (Contract) in an amount not to exceed $135,000. The Contract term was for one year with the option to renew it for two additional one-year terms. The Board approved a Second Amendment to renew the Contract for one year beginning May 24, 2016 in an amount not to exceed $135,000 (Minute Order #16-30). The District would like to renew the Contract for a third, one-year term beginning May 24, 2017 for the not-to-exceed amount of $115,000. REQUESTED ACTION: Approve the Fourth Amendment to renew the Contract for Creative Services with Grady Britton, Inc. for one year in an amount not to exceed $115,000. (A copy of the Amendment is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-CWS-Grady-Britton-Inc-4th-Amendment.pdf


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Agenda Item No. 2.b.

Date: 05/23/17

AGENDA


Agenda Category: Consent

Agenda Title:

ACCEPT CONSTRUCTION OF CEDAR HILLS SEWER REHABILITATION PHASE 1 PROJECT NO. 6831 AND RELEASE RETAINAGE TO CANBY EXCAVATING, INC.

Presented by: Bill Gaffi, General Manager (jdr)

SUMMARY

On June 7, 2016, Clean Water Services Board of Directors awarded the contract to construct the Cedar Hills Sewer Rehabilitation Phase 1 Project No. 6831 (Project) to Canby Excavating, Inc. in the amount of $1,030,458 by Minute Order No. 16-32.

All Project work is complete and in conformance with the contract. There are no outstanding claims or other issues in connection with the Project. There were three change orders to the contract. These include two no-cost time extensions to allow for favorable weather to pave and one to add Bentonite Impervious Barriers at the pipe penetrations to manholes for an increase in the contract amount of $12,058.08. The final construction cost is $1,006,986.37, which including unit bid item quantity adjustments, represents a decrease of $23,471.63 (2.3 percent) from the original contract amount.

Attachment: Exhibit A – Project Map

REQUESTED ACTION

Accept construction of the Cedar Hills Sewer Rehabilitation Phase 1 Project No. 6831 and release retainage to Canby Excavating, Inc. in the amount of $50,349.32.

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EXHIBIT A

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Agenda Item No. 2.c.

Date: 05/23/17

AGENDA CLEAN WATER SERVICES

BOARD OF DIRECTORS

Agenda Category:

Consent

CPO 4B

Agenda Title:

APPROVE TWENTY-FIFTH AMENDMENT TO THE MASTER CONTRACT FOR PROFESSIONAL SERVICES WITH MURRAY, SMITH & ASSOCIATES, INC. FOR PRELIMINARY AND FINAL DESIGN SERVICES FOR THE RIVER TERRACE SOUTH PUMP STATION PROJECT NO. 6827 AND ROY ROGERS GRAVITY SEWER PROJECT NO. 6883

Presented by: Bill Gaffi, General Manager (mk)

SUMMARY

The South River Terrace Pump Station Project No. 6827 and Roy Rogers Gravity Sewer Project No. 6883 (collectively, Projects) will be constructed to provide sanitary sewer service to areas within the Tigard Urban Growth Boundary (UGB) and Urban Reserves on the west side of Bull Mountain, south of SW Scholls Ferry Road. Clean Water Services (District) recently completed the Siting Study for the River Terrace Pump Stations and Force Mains and a Master Plan Amendment to the 2009 Sanitary Sewer Master Plan Update that identified the Projects and proposed their construction to serve development in the area.

(continued)

REQUESTED ACTION

Approve Twenty-Fifth Amendment to the Master Contract for Professional Services with Murray, Smith & Associates, Inc. for Preliminary and Final Design Services for the River Terrace South Pump Station Project No. 6827 and Roy Rogers Gravity Sewer Project No. 6883 in the amount of $998,400.

(A copy of the Twenty-Fifth Amendment is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-CWS-Murray-Smith-and-Assoc-25th-Amendment.pdf

APPROVE TWENTY-FIFTH AMENDMENT TO THE MASTER CONTRACT FOR PROFESSIONAL SERVICES WITH MURRAY, SMITH & ASSOCIATES, INC. FOR PRELIMINARY AND FINAL DESIGN SERVICES FOR THE RIVER TERRACE SOUTH PUMP STATION PROJECT NO. 6827 AND ROY ROGERS GRAVITY SEWER PROJECT NO. 6883 05/23/17

The District will acquire a pump station site along the west boundary of King City at Roy Rogers Road, south of the intersection with Beef Bend Road. The associated force main will be approximately 9,500 feet in length, extending north from the pump station site within Roy Rogers Road, and then east on Beef Bend Road. The gravity sewer project will be located within Roy Rogers Road starting from the pump station site extending north approximately 4,700 feet and terminating just north of the Tigard UGB. The pump station project will also include constructing a second force main for the existing River Terrace North Pump Station that will start near the intersection of Roy Rogers Road and SW Scholls Ferry Road, and extend south approximately 6,000 feet within Roy Rogers Road, connecting to the proposed gravity sewer.

On January 8, 2013, the District’s Board of Directors awarded a Master Contract for Professional Services for Wastewater Treatment Plant Engineering (Master Contract) to Murray, Smith & Associates, Inc. (MSA) by Minute Order No. 13-1. The Twenty-Fifth Amendment to MSA’s Master Contract will allow MSA to provide preliminary and final design services for the Projects. MSA has considerable experience with all engineering aspects of pump station, force main, and sewer trunk design and construction.

Engineering services for the Projects will be completed in two phases: Phase 1 includes preliminary and final design services. Phase 2 will include services during construction. District will negotiate a separate scope of work and enter into a separate Amendment to the Master Contract for Professional Services with MSA for Phase 2.

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Agenda Item No. 2.d.

Date: 05/23/17

AGENDA


Agenda Category: Consent CPO All

Agenda Title:

APPROVE A SOLE SOURCE CONTRACT WITH WESTERN ENERGY SYSTEMS, A DIVISION OF PENN DETROIT DIESEL ALLISON, LLC FOR ENGINE MAINTENANCE SERVICES PROJECT NO. 6844

Presented by: Bill Gaffi, General Manager (sw)

SUMMARY

Clean Water Services (District) currently operates two GE Jenbacher JMS316 engine generators at the Durham Advanced Wasterwater Treatment Facility. The District would like to enter into a maintenance agreement with the engine supplier to lock in discounted pricing for the parts required to maintain each engine and control panel, provide factory-trained technicians to perform the major service events, and to provide technical support and predictive monitoring. The maintenance and monitoring services include: furnishing all parts required for scheduled service intervals between 14,001 operating hours and 59,999 operating hours and providing factory-trained and qualified staff to perform the 20,000, 30,000, 40,000, and 50,000 major service events. This agreement will also provide continual remote monitoring and up to five hours per month of remote expert troubleshooting services at no additional charge. (continued)

REQUESTED ACTION Approve a sole source contract with Western Energy Systems, a Division of Penn Detroit Diesel Allison, LLC effective May 31, 2017 for engine maintenance services for a term of up to five years in an amount not to exceed $854,458 with a one-year option to extend the contract if unused service hours remain. (The Agreement for Maintenance of Equipment is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-CWS-Western-Energy-Systems-Agreement-05-23-17.pdf

APPROVE A SOLE SOURCE CONTRACT WITH WESTERN ENERGY SYSTEMS, A DIVISION OF PENN DETROIT DIESEL ALLISON, LLC FOR ENGINE MAINTENANCE SERVICES PROJECT NO. 6844 05/23/17

Under District Purchasing Rule 15-060, the Board of Directors may award a contract for a particular product or service if there is only one manufacturer or seller of the product or service of the quality required, and upon making written findings that efficient utilization of existing equipment or supplies requires acquisition of compatible equipment or services. These findings apply to this request for a Sole Source Purchase of maintenance services from Western Energy Systems (WES), a division of Penn Detroit Diesel Allison, LLC because it is the only entity that provides this service for this generator. WES has submitted a quote for Silver Services, which includes scheduled labor and parts replacement for a term of up to five years, in the amount of $ 712,049 plus staff recommends an additional 20 percent for unscheduled parts and repairs that may be needed during the duration of this agreement. District Purchasing Rule 10-100 limits the term of a contract to five years. However, because of the nature of this contract it is possible that the total service hours will not be fully expended within five years. In that event, District requests that it be allowed to exercise a one-year option to extend the contract to utilize the remaining service hours.

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AGENDA


Agenda Category: Consent – LUT/Maintenance Local Improvement District (CPO 6) Agenda Title: APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE

LOCAL IMPROVEMENT DISTRICT (MLID) FOR KEMMER RIDGE

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY

The Board, by Resolution and Order No. 87-108, required that as a condition of development approval, a road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivisions initiated after May 19, 1987. A feasibility report was prepared for this MLID that establishes a base annual assessment of $2,725.73 or $49.55 per lot with a maximum annual assessment of $5,450.50 or $99.10 per lot. However, with the passage of the Urban Road Maintenance District (URMD) in 1994, these charges will not be assessed. As required by Resolution and Order No. 87-108, MLIDs and their assessments are established for administrative purposes with assessments only initiated should the URMD expire.

A petition and waiver of the right to remonstrate (oppose) the formation of an MLID has been received for the following subdivision, in accordance with Resolution and Order 87-108. Proposed assessments are as follows:

(continued) Attachments: 1. Resolution and Order

2. Petition-Exhibit A 3. Feasibility Report-Exhibit B 4. Waiver-Exhibit C 5. Legal Description, Assessment Area and Vicinity Maps-Exhibit D 6. Assessment Roll-Exhibit E


Approve the attached Resolution and Order initiating and establishing the MLID, approving the feasibility report, and imposing, but not levying, a maximum annual assessment.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.e.

Date: 05/23/17

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APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT (MLID) FOR KEMMER RIDGE BCC 05/23/17

Maximum Annual Assessment

No. Lots Per Lot Total KEMMER RIDGE #55 $99.10 $5,450.50 As the Board is aware, MLIDs and their assessments will continue to be established for administrative purposes only. There will be no assessments during the life of the Urban Road Maintenance District unless otherwise ordered by the Board.

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RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON In the Matter of Receiving a Petition, Approving ) a Feasibility Report, Establishing a Road ) RESOLUTION AND ORDER Maintenance Local Improvement District (MLID) ) and Authorizing the Proposed Work, Imposing a ) NO Maximum Annual Assessment, Receiving an ) Assessment Roll for, but not Limited to, ) Maintenance and Repair of Local Public Streets ) Serving KEMMER RIDGE subdivision. )

This matter having come before the Board at its meeting of May 23, 2017; and

It appearing to the Board that a petition, a waiver of the right to remonstrate (oppose)

the formation of a road Maintenance Local Improvement District (MLID), together with the

proposed work and assessment of costs, a feasibility report, and an assessment roll for an MLID

for, but not limited to, the maintenance and repair of local public streets serving KEMMER

RIDGE development have been filed as set forth in the Washington County Code (WCC)

Chapter 3.20; and

It appearing to the Board that the location of the proposed MLID is described and

shown on Exhibit A, attached hereto; and

It appearing to the Board that 100% of the property owner(s) signed said petition,

attached hereto and marked Exhibit B, as shown on the affidavit on file; and

It appearing to the Board that a waiver of the right to notice, hearing, and remonstrance

(opposition) regarding the formation of the MLID together with the proposed work and

assessment of costs was signed by 100% of the property owner(s) within the proposed MLID at

the time of MLID formation, and that this waiver was recorded and runs with the land such that

all present and subsequent owners are on notice and bound thereby; and

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It appearing to the Board that the feasibility report, attached hereto and marked Exhibit

D, confirms the feasibility of the petitioned for work, to wit: to, among other functions, maintain

and repair local public streets serving KEMMER RIDGE development; and it appearing that

such report should be approved as submitted and adopted; and

It appearing to the Board that a program of, but not limited to, maintenance and repair

of the local public streets is necessary and that a maximum annual assessment of $99.10 per lot

should be imposed as the amount considered the maximum necessary for the annual work

thereof; and

It appearing to the Board that, pursuant to WCC Section 3.20.160 the proposed

assessment roll, attached hereto and marked Exhibit E, has been filed with the Board; and

It appearing to the Board that all property owners received notification of the time and

place that the Board would consider establishment of the said MLID and imposition of maximum

annual assessments, as shown on the notification letter on file; and

It appearing to the Board that it is appropriate to establish the MLID, in conformance

with WCC Chapter 3.20; now, therefore, it is hereby

RESOLVED AND ORDERED that the petition is hereby received and that the

feasibility report is hereby approved, accepted and adopted; and it is further

RESOLVED AND ORDERED that the proposed MLID as described in the feasibility

report is hereby established; and it is further

RESOLVED AND ORDERED that the maximum annual assessment for all functions

proposed in this MLID shall be $99.10 for each lot described in the assessment roll, Exhibit E,

and such assessment is approved and imposed but not levied; and it is further

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RESOLVED AND ORDERED that the Board may levy annual assessments within the

maximum at such point in the future as it deems necessary.

Dated this 23rd day of May 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON ____________________________________ Chairman ____________________________________ Recording Secretary

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FEASIBILITY REPORT

KEMMER RIDGE

ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT PROJECT DESCRIPTION The road maintenance local improvement district (MLID) provides for ongoing maintenance and repair of local streets serving the KEMMER RIDGE development. Road maintenance may include but is not limited to the following activities: patching, fog seals, crack seals, sweeping/flushing, and traffic control. ASSESSMENT MAP An assessment map (Exhibit A) has been prepared showing the location of the local streets to be maintained and showing the boundary of the proposed MLID. All parcels within this boundary are specially benefited from the maintenance of these streets. ASSESSMENT METHOD The equal parcel method of assessment is recommended for this MLID. ASSESSMENTS

Total Cost Total Assessment

Per Lot Assessment

Maximum Annual Assessment $5,450.50 $5,450.50 $99.10 (55 lots) The maximum annual assessment allows for unanticipated maintenance conditions in future years. ASSESSMENT ROLL An assessment roll (Exhibit E) has been prepared containing a description of each parcel to be assessed by the MLID, the names of owners or reputed owners thereof, and a maximum annual assessment. RECOMMENDATION The MLID as described above is found to be feasible and should be established.

EXHIBIT B PAGE 1 OF 1

MLID

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ASSESSMENT ROLL KEMMER RIDGE

ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT

Tax Lot Owner Name/Address Legal Description Lot Total 1S130DC01400, 01500

KEMMER RIDGE LLC 12555 SW HALL BLVD TIGARD, OR 97223

KEMMER RIDGE 55 LOTS

$99.10/lot $5,450.50

• Map and Tax Lot numbers will be established by the Department of Assessment and Taxation/Cartography Division after the plat is filed.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (All CPOs) Agenda Title: AUTHORIZE APPLICATION FOR A TRANSPORTATION AND

GROWTH MANAGEMENT (TGM) GRANT TO DEVELOP STRATEGIC SOLUTIONS FOR FIRST/LAST MILE TRANSIT CONNECTIONS IN WASHINGTON COUNTY

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

Washington County Department of Land Use & Transportation is seeking a Transportation and Growth Management (TGM) grant of up to $200,000 to develop strategies to improve access to public transit, serve diverse communities in Washington County and leverage technology. The TGM program is a joint effort of the Oregon Department of Transportation and Department of Land Conservation and Development to support community efforts to expand transportation choices. Board authorization is requested to submit the grant application, and accept the grant funds if awarded. Grant activities would take place in Fiscal Year 2018-19. This project will result in the identification first-last mile strategies that are flexible and respond to the context and character of varying communities and site specific challenges. The project builds on previous studies including: Washington County’s Transportation Futures Study, Westside Transportation Alliance’s On-Demand Last Mile Feasibility Study, and TriMet’s Service Enhancement Plans. First-last mile planning will allow the County to evaluate and recommend an approach to bundling strategies with a focus on integrated planning and partnerships to optimize transit investments. The project will explore ways to effectively reduce the real or perceived distance and time it takes people to travel from their origins to transit stops and from transit stops to destinations, while simultaneously improving the user experience including the following:

• Infrastructure investments to provide safer, faster and more comfortable access to transit; • Opportunities to use technology to better integrate mobility options; and • How to support electrifying personal mobility and on-demand mobility solutions such as

bicycles, car and ride-sharing and shuttle services. DEPARTMENT’S REQUESTED ACTION: Authorize Land Use & Transportation staff to submit a TGM grant application to the Oregon Department of Transportation; and to authorize the County Administrator’s Office to subsequently accept grant funds if awarded.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.f.

Date: 05/23/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (CPO 11) Agenda Title: APPROVE BID AWARD, EXECUTE CONTRACT AND

AUTHORIZE ROAD CLOSURE FOR THE SW SPRING HILL ROAD BRIDGE OVER TUALATIN RIVER OVERFLOW PROJECT

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The project consists of the removal and replacement of the Spring Hill Road bridge (#671255) in rural Washington County. The existing bridge is 195 feet long and spans an unnamed tributary of the Tualatin River. It is located approximately 1,000 feet southeast of Oregon Highway 47 and Spring Hill Road intersection. The new bridge is a slightly longer two span structure that will accommodate two lanes of vehicular traffic, cyclists, and farm equipment. In order to expedite the construction process, it is necessary to close SW Spring Hill Road at the bridge for a period not to exceed 110 days. The closure will take place between July 5, 2017, and October 23, 2017. Bids were opened on May 10, 2017. Construction is scheduled to begin in July 2017 and is expected to be completed in December of 2017.

(continued)

Attachments: 1. Vicinity Map 2. Detour Map


Award the contract to the lowest responsive bidder, authorize its execution upon completion of the County’s contract review process and authorize closure of SW Spring Hill Road. 100250 - spring hill rd br - tualatin river overflow\agenda\bid\100250r bid agenda.docx COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.g.

Date: 05/23/17

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APPROVE BID AWARD, EXECUTE CONTRACT AND AUTHORIZE ROAD CLOSURE FOR THE SW SPRING HILL ROAD BRIDGE OVER TUALATIN RIVER OVERFLOW PROJECT BCC 05/23/17 The total project cost is estimated to be $2,846,374 and will be funded fully through MSTIP 3d.

Fiscal Summary for Spring Hill Road Bridge:

Project Budget $ 3,100,000 Engineering Design (thru 3/31/17) <$ 509,209> Right-of-Way (thru 3/31/17) <$ 31,247> Complete Engineering (estimated) Construction Cost (estimated) Construction Engineering(estimated)

<$ 91,556> <$ 1,909,362> <$ 305,000>

Remaining Budget $ 345,182

All improvements will be managed by Washington County.

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DISCLAIMER: This product is for informational purposes and may not have been prepared for,or be suitable for legal, engineering or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain theusability of the information.

For more information, contact:Engineering and Construction ServicesCapital Project ManagementMain: [email protected]

SW Spring Hill RoadBridge # 1255 at Tualatin River Overflow

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PROJECTLOCATION

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Map Date: May 05, 2017Prepared by: EDF

DISCLAIMER: This product is for informational purposes and may not have been prepared for,or be suitable for legal, engineering or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain theusability of the information.

For more information, contact:Engineering and Construction ServicesCapital Project ManagementMain: [email protected]

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (CPO 4B) Agenda Title: APPROVE CONTRACT AMENDMENT 1.3 WITH OBEC FOR

FINAL DESIGN ENGINEERING AND ROW SERVICES FOR IMPROVEMENTS TO SW ROY ROGERS ROAD FROM SW SCHOLLS FERRY ROAD TO SOUTH OF SW BULL MOUNTAIN ROAD

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The SW Roy Rogers Road project was selected as a priority project from the Major Streets Transportation Improvement Project (MSTIP) Bonding Cost Sharing project list. The MSTIP Bonding Cost Sharing program supports capacity and safety improvement projects on County roads located in or adjacent to high-growth residential areas. On December 1, 2015, by Minute Order 15-350, the Board approved an Intergovernmental Agreement with the City of Tigard outlining the financial obligations of the County and the City for this project. The proposed improvements to SW Roy Rogers Road will begin at SW Scholls Ferry Road and continue to approximately 1200 feet south of SW Bull Mountain Road. The project will improve the existing rural two lane roadway to a five lane urban roadway with bike and pedestrian facilities, illumination, and retaining walls. The project will also include bridge modifications, upgrades to storm drainage, and traffic signal improvements. The Engineering and Construction Services Division is managing the project through design, right-of-way and construction services. OBEC Consulting Engineers is the consultant selected to perform the preliminary engineering and design for the project. (continued)

Attachment: Vicinity Map


Approve Contract Amendment 1.3 with OBEC and authorize its execution upon completion of the County’s contract review process. 100255 - roy rogers rd (sfr - bull mtn)\agendas\engineering\agenda-obec amend 1.3.docx COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.h.

Date: 05/23/17

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APPROVE CONTRACT AMENDMENT 1.3 WITH OBEC FOR FINAL DESIGN ENGINEERING AND ROW SERVICES FOR IMPROVEMENTS TO SW ROY ROGERS ROAD FROM SW SCHOLLS FERRY ROAD TO SOUTH OF SW BULL MOUNTAIN ROAD BCC 05/23/17 On May 19, 2015, by MO 15-140, the Board approved a multi-year Professional Services Agreement for Civil Engineering Services with OBEC. All contracts for civil engineering work with fees that exceed $250,000 within a fiscal year require Board approval. OBEC started preliminary design work in August 2015 and this amendment will allow OBEC to advance the project to a final design (100 %) as well as to complete project permits and provide right-of-way acquisition services. Staff has negotiated the scope of services and costs to provide final design engineering services and related tasks for this project. Sub-consultants anticipated to be utilized on this project are Universal Field Services for right-of-way services, Shannon & Wilson for geotechnical and pavement investigation, DKS Associates for traffic engineering services, and Marianne Zarianne Landscape Architect for landscaping and planting design. Amendment 1.3 is in the amount of $1,751,696.80 Fiscal Impact:

Project Budget $ 24,900,000.00 Previous Contract Amendments Other Expenditure to Date

<$ 2,025,156.76> <$ 126,234.41 >

Contract Amendment 1.3 <$ 1,751,696.80 > Balance Available $ 20,996,912.03

Final design is expected to be completed by April 2018. Construction is anticipated to begin summer of 2018.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent-Land Use & Transportation (CPO 6) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE

RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE 17-18 URMD – 175TH AVENUE #454 (CHRIS STREET TO KINNAMAN ROAD) PROJECT


The 175th Avenue project will fill a gap in the existing sidewalk along 175th Avenue north of Kinnaman Road, by constructing approximately 100 feet of 5-foot-wide sidewalk along the east side of 175th Avenue. This project will provide a continuous sidewalk along the east side of 175th Avenue from Kinnaman Road to Chris Street. In order to construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-Way acquisition for the project will follow Oregon State Department of Transportation guidelines and policies adopted by the Board. There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for this project as necessary, which has been done on other similar projects. A Resolution and Order has been prepared for the Board, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. The project will be funded through the Urban Road Maintenance District Safety Improvements program. The estimated total cost for the project is $59,000. Construction of the road project is expected to occur in Summer 2017. Attachments: 1. Resolution and Order 2. Exhibit “A” 3. Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the 17-18 URMD – 175th Avenue #454 (Chris Street to Kinnaman Road) project. S:\Restricted\ROW\100324 17-18 URMD 175th Ave #454 (Chris St to Kinnaman Rd)\Agenda\100324 17-18 URMD 175th Ave #454 (Chris St to Kinnaman Rd) Dec Nec. Agenda 05-23-17.docx


Agenda Item No. 2.i.

Date: 05/23/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (CPO 1) Agenda Title: INITIATE PROCEEDINGS TO VACATE A PORTION OF NW

HILLER LANE A PUBLIC RIGHT-OF-WAY (VACATION NO. 540)

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: A petition was received by the Board to vacate a portion of NW Hiller Lane, a public right-of-way lying in the Southwest One-quarter of Section 22, T1N, R1W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report. NW Hiller Lane is being re-aligned and developed as a part of the proposed Subdivisions of “Thompson Woods No. 2” and “Thompson Woods No. 3”. A portion of the area proposed to be vacated will be incorporated into either lots or tracts in the new subdivision. The remaining portions will be re-dedicated as public rights-of-way. The vacation petition was signed by more than 60%, but less than 100%, of the abutting property owners. As a result, ORS 368.346 requires the County to hold a public hearing on this matter. Therefore, we ask the Board to set the date of July 11, 2017 for the public hearing. ORS 368.346 also requires public notification of this hearing. Attachments: 1. Vacation Report 2. Legal Description (Exhibit “A”) 3. Map (Exhibit “B”) DEPARTMENT’S REQUESTED ACTION:

Initiate and set July 11, 2017 at 10:00am, in the Auditorium of the Hillsboro Civic Center, 150 E. Main St, Hillsboro, Oregon, at your regularly scheduled meeting as the time and place for a public hearing on the requested Vacation. Direct that notification to the public be made by posting, publication, and by service on each person with a recorded interest in any abutting real property pursuant to ORS 368.346.



Agenda Item No. 2.j.

Date: 05/23/17

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DEPARTMENT OF LAND USE AND TRANSPORTATION REPORT ON VACATION NO. 540

May 23, 2017

VACATION OF A PORTION OF NW HILLER LANE, A PUBLIC RIGHT-OF-WAY A request for vacation proceedings has been received by the staff for the Board of County Commissioners to vacate a portion of NW Hiller Lane, a public right-of-way situated in the Southwest One-quarter of Section 22, T1N, R1W, W.M., Washington County, Oregon. Said portion of NW Hiller Lane being more particularly described on the attached “Exhibit A” and shown on the attached “Exhibit B”. The owners of the property abutting the unimproved roadway to be vacated are: 1N1 22 C, TL 4000, 4300, 4400, 4600, and 4700 Thompson Woods LLC, an Oregon limited liability company 735 SW 158th Avenue Beaverton, OR 97006 1N1 22 C, TL 4200 Jeffery and Trish Boomhower 40040 NW Murtaugh Rd North Plains, OR 97133 1N1 22 C, TL 4800 Constance Renee Orlando, Beneficiary, Equity Trust Company, Successor Custodian To Mid Ohio Securities Corp 12735 NW Skyline Blvd. Portland, OR 97231 1N1 21DD, TL 23600 Marc Dooley and Gabriela Aranda 4240 NW 125th Ave. Portland, OR 97229 CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County’s Comprehensive Plan

NW Hiller Lane described herein and proposed to be vacated is not a part of the current transportation plan in the area. This portion of road is being re-aligned and developed through proposed subdivision plats. Current planning has finalized the land use approvals for the proposed “Thompson Woods No. 2” and “Thompson Woods No. 3” subdivision plats that will re-align and improve the current road infrastructure. The new roads dedicated on “Thompson Woods No. 2” and “Thompson Woods No. 3” will become part of the County Transportation Plan.

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2) Use of the Right-of-Way

This portion of NW Hiller Lane currently serves as access to the properties being re-developed and subdivided as “Thompson Woods No. 2” and “Thompson Woods No. 3”.

3) Impact of Utilities and Emergency Services

There are no adverse impacts to public utility providers or emergency services as a result of the road and utilities being re-aligned and developed in the proposed subdivision plats of “Thompson Woods No. 2” and “Thompson Woods No. 3”.

4) Limits of Vacation and Evaluation of “Public Road” Status

NW Hiller Lane is within the unincorporated area of Washington County and the limits of the proposed vacation are logical and justifiable. Vacating this road will not have any adverse impact on the abutting properties or utilities.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the road proposed herein, as it is in the public interest. _____________________ Gary A. Stockhoff, P.E. Washington County Engineer

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (CPO 11) Agenda Title: VACATE PORTIONS OF SW SUMMIT AVENUE, SW ELM

STREET, AND A 20.00 FOOT WIDE UNNAMED ROAD, ALL BEING UNIMPROVED PUBLIC RIGHTS-OF-WAY (VACATION NO. 539)


A petition was received by the Board to vacate portions of SW Summit Avenue, SW Elm Street, and a 20.00 foot wide unnamed public road, all being unimproved public rights-of-way lying in the northwest one-quarter of Section 36, T1S, R5W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report. The proposed roads to be vacated are unimproved, do not provide access, and are not needed for future public use. These portions of SW Summit Avenue, SW Elm Street, and the 20.00 foot wide unnamed road are not shown on the transportation plan. The vacation petition was signed by 100% of the abutting property owners. Staff has reviewed this request and has determined that vacation of the public rights-of-way are in the public interest. There will not be any adverse impacts on the abutting properties or utilities. Attachments: 1. Resolution and Order

2. Vacation Report 3. Map (Exhibit “A”)


Vacate the rights-of-way described in the attached Vacation Report.



Agenda Item No. 2.k.

Date: 05/23/17

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Vacation of portions of ) RESOLUTION AND ORDER SW Summit Avenue, SW Elm Street, and a ) 20.00 foot wide unnamed road, all being ) NO. Public rights-of-way in the northwest ) VACATION NO. 539 One-quarter of Section 36, T1S, R5W, W.M.) Washington County, Oregon )

The above-entitled matter having come on regularly before the Board at its meeting May 23, 2017; and

It appearing to the Board that a petition has been filed to vacate portions of SW Summit Avenue, SW Elm Street, and a 20.00 foot wide unnamed road, all being unimproved public rights-of-way lying in the northwest one-quarter of Section 36, T1S, R5W, W.M., Washington County, Oregon. The petition was signed by owners of 100% of the private property to be vacated and by the owners of 100% of the property abutting public property to be vacated, pursuant to ORS 368.351; and

It appearing to the Board that said petition did describe the portions of public rights-of-way to be vacated, the names of the parties to be particularly affected thereby, and set forth the particular circumstances of the case; and

It appearing to the Board that the portions of public rights-of-way, proposed to be vacated,

are under the jurisdiction of Washington County and are not within the corporate limits of any city or town; and

It appearing to the Board that the rights-of-way proposed to be vacated are no longer needed for the use of the public; and It appearing to the Board that the County Road Official did examine the area proposed to be vacated and hereby submits to the Board the Vacation Report attached hereto, and by this reference made a part hereof, in accordance with ORS 368.351(1); it is therefore

RESOLVED AND ORDERED that the portions of public rights-of-way, proposed to be vacated and more particularly described in the attached Vacation Report, are hereby vacated as it is in the public interest; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be and hereby is authorized and directed to mark the vacated County Road on the plats and records of Washington County Oregon; and it is further

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RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, is

hereby authorized and directed to have this order of vacation recorded in the records of Washington County, Oregon, and cause copies of this order to be filed with the Director of Assessment and Taxation and the County Surveyor’s office in accordance with ORS 368.356(3). Dated this 23rd day of May, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chairperson Recording Secretary Approved as to form Cortney D. Duke-Driessen Assistant County Counsel Date: Page 2 – R&O No. Vacation No. 539

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DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 539

May 23, 2017

VACATION OF PORTIONS OF SW SUMMIT AVENUE, SW ELM STREET, AND A 20.00 FOOT WIDE UNNAMED ROAD, ALL BEING UNIMPROVED PUBLIC RIGHTS-OF-WAY A request for vacation proceedings has been received by the staff for the Board of County Commissioners to vacate portions of SW Summit Avenue, SW Elm Street, and a 20.00 foot wide unnamed road, all being unimproved public rights-of-way more particularly shown on Exhibit “A” and described as follows:

All that portion of SW Summit Avenue lying southerly of the westerly extension of the southerly right-of-way of SW Cherry Grove Drive, all that portion of SW Elm Street lying westerly of the southerly extension of the westerly right-of-way of SW Fir Street, and that 20.00 foot wide unnamed road lying between lots 2 and 3 of the “Plat of the First Addition to Cherry Grove”; said roads being unimproved public rights-of-way dedicated in the “Plat of the First Addition to Cherry Grove” and the “Plat of Cherry Grove”, subdivisions of record, and being in the northwest one-quarter of Section 36, T1S, R5W, W.M., Washington County, Oregon.

The owners of the property abutting the unimproved roadways to be vacated are: 1S5 36, TL 400 AND 402 Koennecke Timber 14482 NW Gillihan St. Portland, OR 97231 1S5 36BA, TL 1000 AND 1100 Linden Malki, Trustee of the John Malki and Linden Malki Revocable Trust dated August 5, 2004 565 W 9th Street, San Bernardino, CA 92410 1S5 36BA, TL 3600 AND 3800 Shelly M. Lance P.O. Box 331 Gaston, OR 97119 CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County’s Comprehensive Plan

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The portions of public rights-of-way described herein and proposed to be vacated were dedicated in the “Plat of the First Addition to Cherry Grove” and the “Plat of Cherry Grove”, subdivisions recorded in 1912. They are unimproved and are not used by the public. The rights-of-way are not shown on the transportation plan and are not needed for future public use. Vacating these public rights-of-way will remove unnecessary encumbrances and title issues for the adjoining property owners.

2) Use of the Right-of-Way

The roads proposed for vacation are unimproved rights-of-way that are in a steep forested area. The roads are not needed for public use.

3) Impact of Utilities and Emergency Services

There are no adverse impacts to public utility providers or emergency services. 4) Limits of Vacation and Evaluation of “Public Road” Status

SW Summit Avenue, SW Elm Street, and the 20.00 foot wide unnamed road are unimproved public rights-of-way lying in the unincorporated area of Washington County and the limits of the proposed vacation are logical and justifiable. Vacating the proposed rights-of-way will not have any adverse impact on the abutting properties or utilities.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the roads proposed herein, as it is in the public interest.

_____________________ Gary A. Stockhoff, P.E. Washington County Engineer

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE AMENDMENT TO THE INTERGOVERNMENTAL

AGREEMENT WITH MULTNOMAH COUNTY FOR HEALTH OFFICER SERVICES

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: Washington County contracts with Multnomah County for the Tri-County Health Officer Program. Multnomah County oversees the program and assures Health Officer services to the Washington County Health and Human Services Department, Public Health Division, through a team of qualified public health physicians. The Tri-County Health Officer program provides public health and medical consultation and leadership services as part of this regional program. A dedicated Deputy Health Officer serves as the Health Officer of record for Washington County and participates in regional coverage to assure 24/7 support for urgent communicable disease or unexpected community emergencies requiring public health intervention. The lead Tri-County Health Officer provides employee supervision and directs and supports regional planning, medical and/or technical policy development and communication. The Department requests your Board authorize an amendment to the Intergovernmental Agreement with Multnomah County which updates current Health Officer service levels and adds funding in the amount of $277, 816 for the period of July 1, 2017 through June 30, 2018.

DEPARTMENT’S REQUESTED ACTION: Authorize an amendment to the Intergovernmental Agreement with Multnomah County which updates current Health Officer service levels and adds funding in the amount of $277, 816 for the period of July 1, 2017 through June 30, 2018.



Agenda Item No. 2.l.

Date: 05/23/17

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE WAIVER OF FRANCHISE FEE REQUIREMENT

FROM THE HILLSBORO LANDFILL FOR WASTE FROM THE JAPANESE BEETLE ERADICATION AREA

Presented by: Marni Kuyl – Director, Department of Health and Human Services SUMMARY: The Oregon Department of Agriculture is currently conducting a project intended to eradicate the Japanese Beetle from the northeast part of Washington County (map attached). The green waste from this project will be landfilled at the Hillsboro Landfill because the eradication of this beetle is considered an urgent agricultural emergency by the Department of Agriculture.

Both Washington County Code Chapter 8.08 Disposal Sites and the Franchise Agreement Washington County holds with the Hillsboro Landfill require that a three percent fee be collected on all gross receipts from the Hillsboro Landfill located at 3205 SE Minter Bridge Road, Hillsboro.

In an effort to support the eradication of the Japanese Beetle project, the Department of Health and Human Services is requesting that your board grant to the Hillsboro Landfill a waiver from paying the three percent franchise fee on gross receipts received from the disposal of green waste (yard debris and soil) from the Japanese Beetle eradication area.

The term of this waiver will commence on June 1, 2017, and expire on December 31, 2018, unless terminated sooner by your board. The total tonnage generated from this project will be approximately 1,000 tons per calendar year.

Attachment: Japanese Beetle Eradication Project Area Map


Authorize waiver of franchise fee requirement from the Hillsboro Landfill for waste from the Japanese Beetle eradication area.


Agenda Item No. 2.m.

Date: 05/23/17

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AGENDA


Agenda Category: Consent – Office of Community Development Agenda Title: APPROVE THE 2017 ACTION PLAN FOR SUBMISSION TO THE

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Presented by: Jennie H. Proctor, Program Manager SUMMARY:

The purpose of this agenda item is to request that the Board approve the 2017 Action Plan for submission to the US Department of Housing and Urban Development (HUD). As a recipient of Community Development Block Grant (CDBG), HOME Investments Partnerships (HOME) Program, and Emergency Solutions Grant (ESG) Program funds, the County is required to develop a five-year Consolidated Plan that identifies strategies for meeting priority housing and community development needs. The 2017 Action Plan implements the strategies outlined in the Consolidated Plan by detailing the specific activities that the federal programs will fund as of July 1, 2017. This document serves as the county’s application to HUD for program year 2017 funding. (continued) Clerk’s Desk Item: 2017 Action Plan


1. Approve the 2017 Action Plan and authorize the Chair or designee to execute and submit the plan to HUD together with required certifications and applications for federal assistance for the County’s CDBG, HOME and ESG Programs. 2. Following HUD approval of the plans, authorize the Chair or designee to execute 2017-2018 funding agreements with HUD on behalf of Washington County for the CDBG, HOME and ESG Programs. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.n.

Date: 05/23/17

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-OCD-Action-Plan-2017.pdf

APPROVE THE 2017 ACTION PLAN FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BCC 05/23/12 Due to delays and uncertainties with the congressional budget and the fact that HUD has 60 days to determine allocation amounts after approval of the FY 2017 budget, HUD released guidance that Action Plans should include contingency scenarios that address how funds would be expended in the event that more or less entitlement funding would become available. Contingency scenarios of 10% more and 10% less are included in Washington County’s 2017 Action Plan Appendices. Once HUD releases the final allocation amounts, the Action Plan will be revised, if necessary, and resubmitted. Washington County estimates it will expend approximately $4.14 million in federal funds in fiscal year 2017-18 via an array of housing and community development activities. As part of the Consortium’s annual funding cycle, the Policy Advisory Board recommended that two projects receive HOME funding and 17 projects receive CDBG funding in 2017-2018. The Action Plan contains specific information about these proposed activities, which are being presented to your Board for approval. Public hearings on the plan were held in Beaverton and Hillsboro on April 5th and April 13th respectively. The only formal comment received was from the Washington County Department of Land Use and Transportation recommending edits to more accurately reflect the work currently underway and work anticipated in Washington County by the Department of Land Use and Transportation and these recommendations were incorporated into the Action Plan.

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AGENDA


Agenda Category: Consent – Sheriff’s Office Agenda Title: AUTHORIZE AMENDMENT TO INTERGOVERNMENTAL

AGREEMENT WITH CITY OF BANKS TO PROVIDE LAW ENFORCEMENT SERVICES

Presented by: Pat Garrett, Sheriff SUMMARY: The City of Banks desires to contract with Washington County to provide law enforcement services for a period of one year, commencing July 1, 2017 and ending June 30, 2018. For the term of the contract the County will provide the full-time equivalent of 1.40 Deputy Sheriff. Services will include a total of 56 hours of law enforcement services within the City each week (1.40 FTE). The agreement provides that the City will reimburse the County at the rate of $20,775.00 per month and pay any overtime expenses incurred incidental to the assignment. The Deputy will remain in the employment of Washington County and will be supervised by the West Enforcement Commander who will coordinate deployment and activities with the Banks City Manager. The costing formula ensures full cost recovery in accordance with the County policy regarding law enforcement contracts. Total cost of the contract is estimated to be $249,050 for FY17-18.

DEPARTMENT’S REQUESTED ACTION: Authorize County Administrator, upon contract review, approval to execute contract amendment to extend intergovernmental agreement on behalf of the board.


Agenda Item No. 2.o.

Date: 05/23/17

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services Agenda Title: AUTHORIZATION FOR WASHINGTON COUNTY PARKS TO

APPLY FOR A BUREAU OF RECLAMATION ADA IMPROVEMENTS GRANT PROGRAM FOR FY 2017-18

Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Manager, Facilities and Parks Services Division SUMMARY:

Washington County Parks is requesting authorization from your Board to apply for a U.S. Bureau of Reclamation (USBOR) Americans With Disabilities Act (ADA) Improvements Grant. The grant, if awarded, will require commitment of matching funds and compliance with certain legal requirements. The grant request of $100,000 will be matched with $100,000 from Washington County and both funding sources are included in Parks’ FY17/18 capital request.

This funding will allow for the completion of four ADA improvement projects at Scoggins Valley Park:

1) ADA Restroom Improvements at Elks Recreation Area 2) ADA Restroom at C-Ramp Recreation Area (North) 3) ADA Access Improvements to C-Ramp Recreation Area (South) 4) ADA Compliant Park Entrance Sign

These improvements will enhance the user experience for hundreds of thousands of visitors to Scoggins Valley Park and provide or connect ADA accessible amenities to those that need them.

Project delivery will be managed by Parks Superintendent Carl Switzer and Capital Improvement Project Manager, Max Keswani. Upon successful award, project work will commence July 1, 2017 and be completed by June 30, 2018.

Attachment: Resolution and Order

DEPARTMENT’S REQUESTED ACTION: Authorize Washington County Parks to apply for U.S. Bureau of Reclamation ADA Improvements Grant and commit to the obligations required of the grant if awarded.



Agenda Item No. 2.p.

Date: 05/23/17

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RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL

155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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In the Matter of Authorizing Washington County Parks to apply for a U.S. Bureau Of Reclamation ADA Improvements Grant for FY 2017-2018

) ) ) )

RESOLUTION AND ORDER No.

The above-entitled matter came on before the Board of Commissioners of Washington

County, Oregon, at its regular meeting of May 23, 2017; and

It appearing to the Board that the U.S. Bureau of Reclamation (USBOR) is accepting

applications for the Americans with Disabilities Act (ADA) Improvements Grant; and

It appearing to the Board that Washington County Parks desires to participate in this grant

program to the greatest extent possible as a means of providing needed park and recreation

accessibility improvements; and

It appearing to the Board that the Park and Recreation Advisory Board and Washington

County Parks staff have identified accessibility improvements at Scoggins Valley Park as priority

needs; and

It appearing to the Board that accessibility improvements to restrooms, pathways, and

signage at Scoggins Valley Park will serve to enhance the experience of park patrons by creating

accessible park amenities; and

It appearing to the Board that the Washington County Parks has available local matching

funds to fulfill its obligation share should the grant funds be awarded; and

It appearing to the Board that Washington County Parks will provide adequate funding for

on-going operations and maintenance of the proposed park improvements should the grant funds

be awarded; and therefore it is

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RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL

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RESOLVED AND ORDERED that Washington County Parks is hereby authorized and

directed to submit a grant application to the U.S Bureau of Reclamation’s ADA Improvements

Grant for accessibility improvements to Scoggins Valley Park; and it is further

RESOLVED AND ORDERED that Washington County is hereby authorized to commit

the financial and legal resources associated with receipt of a U.S. Bureau of Reclamation ADA

Improvements Grant and will work with the USBOR to meet established deadlines for entering

into a grant or cooperative agreement; and it is further

RESOLVED AND ORDERED that this Resolution shall be effective following its

adoption by the Board of Commissioners.

DATED this 23rd day of May, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY Approved as to Form: Cortney D. Duke-Driessen Assistant County Counsel Date: April 11, 2017

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services (CPO 4M) Agenda Title: ADOPT RESOLUTION AND ORDER LEVYING THE 2017-18

ANNUAL ASSESSMENTS FOR THE METZGER PARK LOCAL IMPROVEMENT DISTRICT

Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities and Parks Services Manager SUMMARY: On June 25, 2002, after notice and public hearing, your Board approved a maximum annual assessment for the Metzger Park Local Improvement District (LID). This is the maximum amount that may be assessed in any year. The actual amount to be assessed for each lot within the LID must not exceed that amount and may be assessed without further hearing or notice. The assessment is levied and collected with ad valorem property taxes. The staff report indicates the total Local Improvement District (LID) assessment for fiscal year 2017-18 is $90,500. Assessment & Taxation provided the information contained in Exhibit A that includes 2,925 tax lots. The assessment will be spread over these accounts based on a calculation of each tax lot’s percentage of the district’s total assessed values (AV). The assessment is for the operation and maintenance of Metzger Park. Staff continues to partner with the Metzger Park Advisory Board and other stakeholders to assess the 1) operations and maintenance needs; 2) desired service levels; and 3) preferred service delivery methods at Metzger Park. For FY 2017-18, the established assessment level is adequate to fund current service levels and maintain an adequate fund balance. Over the next year, staff and the Advisory Board will continue to assess future park needs and present recommendations to your Board going into the 2018-19 budget process. Attachment: Resolution and Order Exhibit “A” (list of the LID parcels) is linked online.


Adopt the Resolution and Order levying the annual assessment for the Metzger Park LID and classifying the assessment as provided by law.


Agenda Item No. 2.q.

Date: 05/23/17

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http://www.co.washington.or.us/BOC/Meetings/upload/RO-Exhibit-A-Metzger-Park-Accounts-2017.pdf

RESOLUTION AND ORDER 203-04195 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24


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In the Matter of Determining, Levying, ) RESOLUTION AND ORDER Classifying and Certifying the Annual Special ) Assessment within the Metzger Park LID ) No.

This matter having come before the Board of Commissioners at its meeting of May

23, 2017, and

It appearing to the Board that on June 25, 2002, by Resolution and Order No. 02-71,

after notice and public hearing, the Board established the maximum annual assessment for

the Metzger Park Local Improvement District (“LID”), and established the method to

apportion assessments among properties within the LID, and

It appearing to the Board that staff has recommended an annual assessment to be

levied against each lot or parcel within the LID for FY 2017/18, such that the total of all

assessments is less than or equal to the maximum annual assessment; now, therefore, it is

RESOLVED AND ORDERED that the assessments for FY 2017/18, in the total

amount of $90,500, are hereby imposed and levied upon the properties within the LID as set

forth in Exhibit ‘A’ hereto. As provided in Resolution and Order No. 02-71, the total

assessment is to be assessed or apportioned to the parcels within the LID based on the

assessed value of each property. Said amounts are to be certified to the 2017/2018 tax roll

for collection; and it is further

RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

Oregon Constitution, said annual assessment amounts hereby are classified as taxes levied

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RESOLUTION AND ORDER 203-04195 WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24


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or imposed for the purpose of funding government operations other than the operation of

public schools and subject to the limit of $10.00 per $1,000; and it is further

RESOLVED AND ORDERED that the County Administrator or his designee shall

take such steps as are necessary to implement this action.

DATED this 23rd day of May, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY

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AGENDA


Agenda Category:

Consent – Service District for Lighting No. 1 A County Service District (CPO 6)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL

ASSESSMENT, AND IMPOSE A FIRST YEAR ASSESSMENT FOR KEMMER RIDGE

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY A petition has been received requesting the installation of street lighting service for KEMMER RIDGE. The petitioners have presented a signed agreement waiving a public hearing and their right to remonstrate against the improvements. A signed continuing request for street lighting service has also been provided. Attachments: 1. Resolution and Order

2. Petition for Street Lighting Service – Exhibit A 3. Street Lighting Facilities and Assessments – Exhibit B 4. Waiver and Continuing Request – Exhibit C 5. Legal Description, Assessment Map and Vicinity Map – Exhibit D


Accept the petition(s), form an assessment area within the Service District for Lighting, and authorize maximum annual assessment and impose a first year assessment.


Agenda Item No. 2.r.

Date: 05/23/17

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IN THE WASHINGTON COUNTY SERVICE DISTRICT

FOR LIGHTING (No. SDL-1) In the Matter of Creating an Assessment Area, ) Ordering Installation, Operation and Maintenance ) RESOLUTION AND ORDER of Street Lighting Facilities; Establishing a ) Maximum Annual Assessment and Imposing a First ) NO. Year Assessment for KEMMER RIDGE )

This matter having come before the Board of Directors of the Service District For

Lighting No.1, a county service district, at its meeting of May 23, 2017; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described, and shown, in Exhibit D, known as the KEMMER RIDGE development, have

requested by petition, attached as Exhibit A, that their property be included in an assessment area

for purposes of installing, operating and maintaining street lighting facilities and that said

facilities be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit

D hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated

and maintained as described therein; and it is further

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RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

Oregon Constitution, said annual assessment amounts hereby are classified as “taxes levied or

imposed for the purpose of funding government operations” subject to the limit of $10 per $1000

of real market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased

after newspaper notice and public hearing to pass through direct cost increases for administration

and electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee, shall take

steps to place matter of record and such other steps as are necessary to implement this Resolution

and Order.

DATED this 23rd day of May 2017.

BOARD OF DIRECTORS FOR

WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1) CHAIRMAN RECORDING SECRETARY

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EXHIBIT BPAGE 1 OF 1

PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - CURRENTLY TAX LOT #

PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2016-17

A. Monthly Cost of Service

Qty. Type Unit Cost Total

Lights 19 $5.00 $95.00

Poles 19 $8.12 $154.28

Total (Lights and Poles) $249.28

B. Annual Cost of Service

Total

Lights and Poles $2,991.36 $2,991.36

Administration 55 $2.00 $110.00(# of lots)

Annual Cost for Service Area $3,101.36

Base Annual Cost Per Lot $56.39 $56.39

Total Annual Cost Per Lot $56.39

C. Maximum Annual Assessment $112.78

PART III. LOCATION OF LIGHTS AND POLESPer attached service area map

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY SERVICE

KEMMER RIDGE

(Annual Cost/# of lots)

(Total x 12 months)

WASHINGTON COUNTY, OREGON

Option A, 47w LED Grey Leotek (LC AB)

Option A, 30' (25'mh) Grey Fiberglass (PC 61)

1S130DC01400 1S130DC01500

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KEMMER RIDGE SUBDIVISION LEGAL DESCRIPTION: THE FOLLOWING DESCRIBED TRACT OF LAND BEING COMPRISED OF LOTS 6, 7 AND A PORTION OF LOT 8 OF THE DULY RECORDED SUBDIVISION OF “MOUNTAIN VIEW HEIGHTS”, SITUATED IN THE SOUTH EAST QUARTER OF SECTION 30, TOWNSHIP 1 SOUTH, RANGE 1 WEST OF THE WILLAMETTE MERIDIAN, WASHINGTON COUNTY, OREGON, AND COMMENCING AT THE SOUTH QUARTER SECTION CORNER OF SAID SECTION 30, BEING MARKED BY A 2-INCH BRASS DISK IN A MONUMENT BOX AT THE CENTERLINE INTERSECTION OF SW 175TH AVENUE AND SW WIER ROAD, THENCE ALONG THE CENTERLINE OF SW 175TH AVENUE N00°11’30”W 988.25 FEET TO THE NORTHWEST CORNER OF LOT 6, “MOUNTAIN VIEW HEIGHTS”, PLAT; THENCE N89°39’44”E 25.00 FEET ALONG THE NORTH LINE OF SAID LOT 6, TO THE EAST RIGHT OF WAY LINE OF SW 175TH AVENUE AND THE TRUE POINT OF BEGINNING BEING MARKED BY A FOUND A 5/8” IRON ROD WITH RED PLASTIC CAP MARKED “H-MC INC.”, THENCE DESCRIBING THE FUTURE SUBDIVISION BOUNDARY ALONG THE NORTH LINE OF SAID LOT 6 N89°39’44”E 632.41 FEET TO THE NORTHEAST CORNER OF SAID LOT 6; TO A 5/8” IRON ROD FOUND AND HELD PER SURVEYS 15397 AND 15653; THENCE ALONG THE EAST LINE OF SAID LOT 6, S00°11’53”E 328.68 FEET TO THE SOUTHEAST CORNER OF SAID LOT 6, MARKED BY A ¾ INCH GAS PIPE HELD AS FOUND; THENCE ALONG THE EAST LINE OF LOT 7 SAID PLAT, S00°09’19”E 328.79 FEET TO A ¾ INCH GAS PIPE HELD AS FOUND MARKING THE SOUTHEAST CORNER OF SAID LOT 7; THENCE ALONG THE EAST LINE OF LOT 8 SAID PLAT, S00°04’16”E 309.85 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF SW WEIR ROAD BEING 20.00 FEET FROM THE CENTERLINE THEREOF WHEN MEASURED AT RIGHT ANGLES THERETO; THENCE ALONG SAID RIGHT OF WAY LINE, PARALLEL WITH SAID CENTERLINE S89°34’52”W 132.01 FEET TO THE SOUTHEAST CORNER OF THAT LAND AS DESCRIBED IN DEED BOOK 961 PAGE 936-938; THENCE PARALLEL WITH THE CENTERLINE OF SW 175TH AVENUE AND ALONG THE EAST LINE OF LAST SAID DEED ALSO BEING THE EAST LINE OF PARCEL 2 OF PARTITION PLAT NO. 2017-001, N89°11’30”W 309.76 FEET TO THE NORTHEAST CORNER OF SAID PARCEL 2; THENCE ALONG THE NORTH LINE OF PARCEL 2 AND 1, OF PARTITION PLAT NO. 2017-001 TO AN INTERSECTION WITH THE EAST RIGHT OF WAY LINE OF SW 175TH AVENUE, BEING 25.00 FEET FROM WHEN MEASURED AT RIGHT ANGLES TO THE CENTERLINE THEREOF; THENCE PARALLEL WITH SAID CENTERLINE ALONG SAID RIGHT OF WAY LINE, N00°11’30”W 658.78 FEET TO THE TRUE POINT OF BEGINNING.. CONTAINING: 10.50 ACRES PER ORS 92.070 (PAR. 2) THE POST-MONUMENTATION OF THE REMAINING MONUMENTS IN THIS SUBDIVISION WILL BE ACCOMPLISHED WITHIN 90 CALENDAR DAYS FOLLOWING THE COMPLETION OF PAVING IMPROVEMENTS OR ONE YEAR FOLLOWING THE ORIGINAL PLAT RECORDATION WHICHEVER OCCURS FIRST IN ACCORDANCE WITH ORS 92.060.

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SPECIAL ASSESSMENT AREA MAP

KEMMER RIDGE

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

= Proposed Street Light

EXHIBIT D

PAGE 2 OF 3

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!ProjectLocation

VICINITY MAPKEMMER RIDGE

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

WASHINGTON COUNTYSERVICE DISTRICT FOR LIGHTING NO. 1 (SDL) NORTH

EXHIBIT DPage 3 of 3

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AGENDA


Agenda Category: Consent – Department of Assessment and Taxation Agenda Title: APPROVE ASSESSMENT AND TAXATION EXPENDITURES

AND GRANT DOCUMENT FOR FY 2017-18 Presented by: Rich Hobernicht, Director, Department of Assessment & Taxation SUMMARY: As required by Oregon law, the FY 2017-18 Assessment & Taxation expenditures and grant document were approved by your Board on April 25, 2017. However, a recent review of the grant documents by the Oregon Department of Revenue requires a modification to capital outlay for the recovery of costs for the new A&T system. In order to remain in compliance with state law, this agenda item asks your Board to review and approve the modification. The Assessment & Taxation Grant Program requires compliance with the various state property tax laws relating to uniformity and equity. The grant documents assure adequate funding for continued compliance with Oregon laws relating to property tax equity and uniformity. The FY 2017-18 Revised Requested Budget will meet this requirement. Forms 3 and 7 were modified and are included in the documents listed below. Attachment: Resolution and Order Clerk’s Desk Items (linked online): 1. FY 2017-18 Grant document, (Forms 1-6) 2. FY 2017-18 Grant document, proposed expenditures (Form 7) for the assessment and taxation

function 3. Racial and ethnic impact statement 4. Washington County organizational charts


Approve the attached Resolution and Order authorizing submittal of the revised grant application to Department of Revenue and adopting revised expenditures for FY 2017-18.



Agenda Item No.

Date: 05/23/17

OFF DOCKET

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-AT-Grant-Application-Forms-2017.pdf

RESOLUTION AND ORDER (GRANT DOC for DOR FY 2017-18)

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24


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In the Matter of Submitting a Revised Grant ) Document to the Oregon Department of ) RESOLUTION AND ORDER Revenue under ORS 294.175 to 294.184 ) And Rescinding R&O 17-42 ) No. This matter previously came before the Board of County Commissioners at its regular

meeting of April 25, 2017 as R&O 17-42; and

It appearing to the Board that R&O 17-42 needs to be rescinded and this Resolution and

Order shall replace R&O 17-42 to revise and update expenditures certified to the Oregon

Department of Revenue; and

It appearing to the Board that the Legislative Assembly has enacted ORS Chapters 308, 309,

310, 311, and 312 to establish and maintain a property tax system that has uniformity and equity

statewide, and that this goal is a joint responsibility of each county and the Department of Revenue;

and

It appearing to the Board that ORS 294.175 to 294.184 provides grant funding to assist

counties pay for assessment and taxation programs and Washington County is applying to the

Department of Revenue in order to participate in the Assessment and Taxation Grant; and

It appearing to the Board that the County has assessed its compliance with Oregon law and

administrative rules and the County is generally in compliance with ORS 308.232, and 308.234,

ORS Chapters 309, 310, 311, and 312, and other laws requiring equity and uniformity in the system

of property taxation; and

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It appearing to the Board that the summary of expenditures included in the grant document

represents an adequate level of expenditures to maintain compliance during the 2017-2018 fiscal

year; and

It appearing to the Board that the proposed expenditures reflect current needs, including

programs to increase the effectiveness and efficiency of the Washington County Department of

Assessment and Taxation; now, therefore, it is

RESOLVED AND ORDERED that the Chair is authorized to sign the grant application on

behalf of this Board and to execute any other documents necessary to complete the grant

application; and, it is further

RESOLVED AND ORDERED that this Board authorizes and directs the Director of

Assessment and Taxation to submit the grant application and a certified copy of this Resolution

and Order to the Oregon Department of Revenue; and, it is further

RESOLVED AND ORDERED that, to the extent permitted by law, the County agrees to

appropriate the budgeted dollars, based on 100 percent of the expenditures certified by the

Department of Revenue under ORS 294.175(5), in the grant application in the amount

of $11,423,420, the total expenditure amount for consideration of the grant; and, it is further

RESOLVED AND ORDERED that R&O 17-42, which was adopted by the Board on

April 25, 2017 is hereby rescinded as the expenditures certified to the Oregon Department of

Revenue amount was incorrect and needed to be revised; and, it is further

RESOLVED AND ORDERED that the Property Tax Grant Document constitutes the

County's program to maintain compliance with the requirements of the Oregon Property Tax

System. The Board designates Rich Hobernicht, phone number (503) 846-3981, email address

[email protected] as the County contact person for this grant document.

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DATED this _____ day of May, 2017.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN RECORDING SECRETARY

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BOC Agenda 05-23-2017

Documents

Transcript of BOC Agenda 05-23-2017