BOC Agenda 03-20-2018 - co.washington.or.us€¦ · Washington County’s Bethany area and...

Andy Duyck Chairman

Dick Schouten District 1

Greg Malinowski District 2

Roy Rogers District 3

Bob Terry District 4

Vice Chair

March 20, 2018 10:00 a.m.

Hillsboro Civic Center Shirley Huffman Auditorium 150 E. Main Street, Hillsboro, OR 97123, p: 503-846-8681

www.co.washington.or.us/BOC

Robert Davis, County Administrator Bill Gaffi, General Manager, Clean Water Services 1

http://www.co.washington.or.us/BOC

BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2018.

Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in 1992. He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More recently, the Intertwine Alliance gave Commissioner Schouten a 2014 “Force of Nature Award,” and Community Partners for

Affordable Housing gave the Commissioner a 2015 “Kerkof Award” for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December 2020.

Greg Malinowski, District 2 Commissioner: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January 2011. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a past

chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December 2018.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020.

Bob Terry, District 4 Commissioner and Vice Chair: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January 2011. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Mr. Terry retired from Fisher Farms in 2016. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at

Jefferson College, Hillsboro, MO, and attended the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December 2018.

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http://www.cleanwaterservices.org/

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES

Current Meeting Schedule 7

Regular Business Meetings 7

Worksessions 7

Second and Fifth Tuesdays of the Month 7

Executive Sessions 7

Once the Regular Business Meeting Begins 8

Ordinance Testimony Time Limits 8

Alternatives to Televised Proceedings 8

Assistive Listening Devices 9

Sign Language and Interpreters 9

Meeting Protocol and Additional Meeting Materials 9

Meeting Calendar 10

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

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3. BOARDS AND COMMISSIONS

a. Appoint Members to the Housing Advisory Committee (HAC) (All CPOs) 11

b. Appoint Member to the Solid Waste Advisory Committee (All CPOs) 13

4. ACTION – FAIR COMPLEX

a. Consider Options for Sheep Barn and Restroom Facility at the Fair Complex

(All CPOs) 15

5. ORAL COMMUNICATION

6. BOARD ANNOUNCEMENTS

7. ADJOURNMENT

CONSENT AGENDA

MINUTES

February 27, 2018

March 6, 2018

CLEAN WATER SERVICES

a. Award Contract for Federal Government Affairs Consulting Services to Van

Scoyoc Associates, Inc. 17

b. Award Contract for Environmental and Cultural Review Consulting Services

Below Hagg Lake for the Tualatin Basin Dam Safety and Water Supply Joint Project No. 6483 to David Evans and Associates, Inc. (All CPOs)

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LAND USE AND TRANSPORTATION

c. Approve Contract Amendment 1.3 with Parametrix for Construction

Engineering Services for the 175th Avenue and Kemmer Road Intersection Project (CPO 6)

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d. Approve Agreement with Portland Community College for Design and

Construction of the NW Springville Road (181st Avenue to Portland Community College Rock Creek) Improvement Project (CPO 7)

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e. Authorize Application for a Metro 2040 Planning and Development Grant

‘Getting Ahead of the Curve: Proactive Transportation Planning for Urban Reserves in Washington County’ (All CPOs)

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http://www.co.washington.or.us/BOC/meetings/upload/BCC-Minutes-022718.pdf

http://www.co.washington.or.us/BOC/meetings/upload/BCC-Minutes-030618.pdf

COMMUNITY CORRECTIONS

f. Authorize Intergovernmental Agreement with Multnomah County for SAAS

Access (2018.025SA) 35

HEALTH AND HUMAN SERVICES

g. Authorize Waiver from Request for Proposals Process and Authorize Contract

for Provision of Legal Services for Seniors (2018.022W) 37

h. Authorize Agreement with Oregon Judicial Department for Adult Drug Court

Program Services 39

SUPPORT SERVICES

i. Authorize New Lease with Hanks Properties LLC for Storage Space Located

at 1551 N. Adair Street, Cornelius (CPO 12C) 41

j. Authorize New Lease with Zurbrugg Development Company for Space

Located at 180 East Main Street, Hillsboro (CPO 9) 43

k. Accept Proposals/Award Contracts for Comprehensive Plumbing & HVAC

Services (#2017.103P) 45

l. Approve Amendment to the FY2017-18 Position and Salary Report to Add

Positions 47

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COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator

Rob Massar, Assistant County Administrator 846-8685

County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, Rich Hobernicht

846-8741 Health & Human Services, Marni Kuyl Including Animal Services, Disability, Aging and Veterans Services

846-4402

Auditor, John Hutzler 846-8798 Housing Services, Val Valfre, Director 846-4794

Community Corrections, Steve Berger 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew

Singelakis, Director 846-4530

Cooperative Library, Eva Calcagno 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685

Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General

Manager 681-3602

Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs Manager

681-4450

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MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below. Regular Business Meetings The Board meets to consider the items published in its Board Agenda at the times noted above. Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room C113c of the Hillsboro Civic Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers.

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Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements: • Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call

the meeting to order.

• Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.

• Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

• Presentations, Proclamations, Boards and Commissions

• Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.

• Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.

• Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.

• Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.

• Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call 503-846-8685 and request a verbatim transcript for this meeting. Those with hearing impairments may call 711 to relay requests for transcripts.

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Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5 p.m., on the Monday preceding the meeting. Persons with hearing impairments may call 711. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5 p.m. on the Thursday preceding the meeting date at 503-846-8685. Persons with hearing impairments may call 711. Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record.

3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

Additional Meeting Materials Documents identified as Clerk’s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk’s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda.

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BOARD OF COMMISSIONERS MEETING CALENDAR

Worksession Meeting Place:

Civic Center, Room C113c

Regular Meeting Place: Civic Center Shirley Huffman Auditorium

Tuesday, March 20, 2018 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Patrol/Enforcement Overview 11:30 a.m. - 1:30 p.m.

Sheriff's Office, Training Room A

Tuesday, March 27, 2018 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, April 3, 2018 Worksession – 8:30 a.m.


Tuesday, April 10, 2018 Extended Worksession – 8:30 a.m.

Tuesday, April 17, 2018 Worksession – 8:30 a.m.


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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Boards and Commissions (All CPOs) Agenda Title: APPOINT MEMBERS TO THE HOUSING ADVISORY

COMMITTEE (HAC) Presented by: Komi Kalevor, Executive Director SUMMARY: On June 20, 2017, your Board approved a Resolution and Order (HA RO 17-2) that expanded the membership of the Housing Advisory Committee from nine to fifteen members and increased membership terms to 4 years in order to more effectively represent affordable housing interests in Washington County. The committee’s membership should consist of:

• Two (2) Members who are persons being assisted by the Housing Authority; • One (1) Member involved in the Finance profession; • One (1) Member representative of the Elderly; • One (1) Member representative of Minority Groups; • One (1) Member drawn from officials of Social Service organizations; • One (1) Member drawn from either Design/ Architectural/ Engineer professions; • One (1) Member drawn from Real Estate/ Development/Construction; • One (1) Member involved in Urban and Regional Planning; • One (1) Member involved in Property Management; • One (1) Member representing Veterans; and • Four (4) Members at large.

The Board authorized recruitment for two expiring positions starting December 18, 2017 and ending January 30, 2018. Appointment recommendations were discussed during the March 20, 2018 worksession. Attachment: Matrix

DEPARTMENT’S REQUESTED ACTION:

Make the following re-appointments to the Housing Advisory Committee: Benjamin Sturtz to the Member-at-Large position for a term expiring March 31, 2022; and, Megan Henning to the Housing Authority Representative position for a term expiring March 31, 2020.

Agenda Item No. 3.a.

Date: 03/20/18

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Housing Advisory Committee

Description: The Committee assists the Housing Authority Board of Directors and the Housing Authority to provide affordable housing.

Member Details: Fifteen representatives from real estate, property management, finance, construction, design, planning, social service providers, minority groups, elderly groups, veterans and public housing help the Housing Authority and the Board of Directors with this task. The Committee assists the Board of Directors by making recommendations on countywide housing policy issues as well as policies affecting operations of the County's four core housing programs.

Term Length: 4 years

Term Limit: 2 terms (unless filling a current term vacancy) Vacancy Total: 3

Applicant Total: 13

District* First Appointed Term Expires Position New Applicants Recommended for Appointment Members with Expiring Terms Seeking Reappointment

Megan Henning 1 12/20/16 3/31/18 Housing Authority Representative Benjamin Sturtz N/A 4/7/15 3/31/18 Member-at-Large

Other Applicants Ralph Carter 3 Jim Prelak 2 Tya Ping 2 Viktoriya Cherkassova 4 Christi Doud 1 Kris Alman 2 Ken Knowles 4 Heather Brown 4 Clinton Cadmus 4 Sandra Jafarzadeh 1 Adolph A Valfre 4

Current Members Anapreet Kaur Gill 1 4/16/13 3/31/19 Property Management1 Gary Whiting 2 4/16/13 3/31/19 Real Estate, Development, Construction Sid Scott 4 7/16/13 3/31/19 Design/Architecture/Engineering Sig Unander 4 7/26/16 3/31/20 Member-at-Large Katherine Galian 1 8/15/17 3/31/20 Social Service Organization Melinda Bell 2 8/15/17 3/31/21 Housing Authority Representative Jason Hitzert 1 11/21/17 3/31/21 Member-at-Large Charri Schairer 1 11/21/17 3/31/21 Member-at-Large Cindi Otis 1 11/21/17 3/31/22 Elderly Representative Vince Chiotti N/A 11/21/17 3/31/22 Urban and Regional Planning Teri Smith 1 11/21/17 3/31/22 Minority Groups Sheila Greenlaw-Fink N/A 11/21/17 3/31/21 Finance

Current Vacancies Vacant 3/31/22 Veterans * For information purposes only; members are not appointed by Commissioner District. N/A indicates the person does not live in Washington County but has work interests in the County. 1 This Current Member agreed to change her Position to Property Manager from Elderly Representative.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions (All CPOs) Agenda Title: APPOINT MEMBER TO THE SOLID WASTE ADVISORY

COMMITTEE Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: The Washington County Solid Waste Advisory Committee (SWAC) was established in accordance with Ordinance No. 59 adopted July 2, 1969. Enacted through regulations prescribed in Chapter 8.04 Solid Waste Control, the SWAC consists of six members representing the public, one member or employee of the health department, who shall be a non-voting member, and three members of the solid waste collection and disposal industry. Duties of the SWAC members outlined in 8.04.110 include the following: 1) review and advise on matters pertaining to certificates of collection, storage, transport or disposal of waste, including exemptions, applications, amendments, and suspensions, modification and revocations; 2) review and advise on increases or decreases in rates established for certificate holders. Two public members’ terms expire on March 31, 2018. Your Board authorized a six-week recruitment process that ended January 30, 2018. The department requests that your Board re-appoint Sue Shade to the SWAC as a public member for one, five (5) year term. The new term expiration date would be March 31, 2023. Applicants were discussed at your Board’s work session on March 6, 2018. Attachment: Matrix


Re-appoint industry member Sue Shade to the Solid Waste Advisory Committee, for a five-year term expiring March 31, 2023.

Agenda Item No. 3.b.

Date: 03/20/18

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Solid Waste Advisory Committee Description: The nine-member Solid Waste Advisory Committee makes

recommendations to the Board of Commissioners on solid waste and recycling policy and program issues.

Member Details: Six members representing the public plus three members

representing the solid waste industry. A representative of the County Health Department serves as a non-voting committee member.

Term Length: 5 years Vacancy Total: 2 Applicant Total: 6

District* First

Appointed Term

Expires Position Members with Expiring Terms Seeking Reappointment Sue Shade 2 3/25/08 3/31/18 Public

Other Applicants Juan Carlos Gonzalez 4 Public Margery Lambert 2 Paula Hertz 3 Sandra Smith 2 Brenda Christopher 2

Current Members Kathy Christy 2 4/19/11 3/31/19 Public Sue Shade 2 3/25/08 3/31/18 Public Bob Zahrowski 2 11/04/14 3/31/18 Public William Pokorny 2 11/04/14 3/31/19 Public Michael Lafferty 4 9/18/07 3/31/22 Public Kenneth Foote 1 11/07/06 3/31/22 Public

Beth Vargas-Duncan

N/A 8/15/17 3/31/21 Industry Carl Peters N/A 4/05/16 3/31/21 Industry Jeff Murray N/A 2/07/95 3/21/20 Industry

Expiring Terms (Not seeking Reappointment) Bob Zahrowski 2 11/04/14 3/31/18 Public *For information purposes only; members are not appointed by Commissioner District. N/A indicates the person does not live in Washington County but has work interests in the County.

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AGENDA


Agenda Category: Action – Fair Complex (All CPOs) Agenda Title: CONSIDER OPTIONS FOR SHEEP BARN AND RESTROOM

FACILITY AT THE FAIR COMPLEX Presented by: Sia Lindstrom, Deputy County Administrator

Leah Perkins-Hagele, Fairgrounds Manager SUMMARY: The Fairgrounds Advisory Committee’s primary function is to provide input on the priorities and development of the Fairgrounds Master Plan, and other plans including: capital projects, maintenance, non-fair marketing and other strategic intiatives. In November 2017, the Fair Complex engaged with Scott Edwards Architecture (SEA) to update the 2009 Fair Complex Facility Assessment. The Fairgrounds Advisory Committee (FAC) met on March 1st, 2018, and requested that staff quickly investigate options for repairing the sheep barn and the livestock area restroom as a possible alternative to removing those structures. Staff met with the structural engineer and a general contractor to discuss options, cost and timing. Staff will discuss findings and options with the Board of Commissioners in work session on March 20, 2018.


Consider options to address the structural deficiencies and severe life safety issues of the Sheep Barn and Livestock Area Restroom Facility prior to the 2018 Washington County Fair.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.


Date: 03/20/18

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Date: 03/20/18

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title: AWARD CONTRACT FOR FEDERAL GOVERNMENT AFFAIRS CONSULTING SERVICES TO VAN SCOYOC ASSOCIATES, INC.

Presented by: Bill Gaffi, General Manager (mj)

SUMMARY

Clean Water Services (District) is seeking a governmental affairs consultant to represent District on water resource management issues before the Congress of the United States, the Executive Branch, and other agencies of the U.S. Government, with the aim of ensuring that legislative and congressional actions are consistent with the views and interests of the District. The consultant will work with the District and the Tualatin Project Repayment Contractors to secure federal participation in and funding for the necessary seismic modification to the Bureau of Reclamation’s Scoggins Dam/Hagg Lake and expand the federal facility to meet future needs. The consultant will also represent the District before the U.S. Department of Agriculture, the Environmental Protection Agency, U.S. Fish and Wildlife Service and other federal agencies as directed. The District issued a Request for Proposals on January 31, 2018. District received one proposal from Van Scoyoc Associates, Inc. by the due date of February 21, 2018 and evaluated it based on staff qualifications and directly relevant experience, project understanding, references, Oregon connection, and compensation. Staff recommends the contract be awarded to the sole proposer as Van Scoyoc Associates, Inc has satisfactorily provided cost-effective government affairs consulting services to the District for many years. The initial contract term runs through March 20, 2021, with an option to renew for two additional one-year terms.

REQUESTED ACTION

Award Contract to provide federal government affairs consulting services to Van Scoyoc Associates, Inc., the highest scoring proposer, with a fixed fee of $7,000 per month and a total not-to-exceed amount of $252,000 for the three-year contract term, with two additional one-year options at the same rate. (A copy of the Contract is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CD-CWS-Van-Scoyoc-03-20-18.pdf


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Agenda Item No. 2.b.

Date: 03/20/18

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO All

Agenda Title:

AWARD CONTRACT FOR ENVIRONMENTAL AND CULTURAL REVIEW CONSULTING SERVICES BELOW HAGG LAKE FOR THE TUALATIN BASIN DAM SAFETY AND WATER SUPPLY JOINT PROJECT NO. 6483 TO DAVID EVANS AND ASSOCIATES, INC.

Presented by: Bill Gaffi, General Manager (tv)

SUMMARY

The safety, security and reliability of Hagg Lake/Scoggins Dam is critical to Washington County’s community health and water supply. With the potential future threat of a major earthquake and our growing population, the Tualatin Basin Dam Safety and Water Supply Joint Project (Joint Project) will strengthen Scoggins Dam to protect the public and meet our community’s long-term water needs.

In June 2017 Clean Water Services (District) developed a National Environmental Policy Act (NEPA) Strategy to outline critical path items to meet the Joint Project’s design schedule. It was determined that gathering baseline information on environmental and cultural resources below Scoggins Dam in 2018 is important to meet the Joint Project schedule. This data will leverage the existing information collected during the Tualatin Basin Water Supply Project’s 40-foot dam raise process and frontload the NEPA and permitting process.

District issued a Request for Proposals for environmental and cultural review consulting services (RFP) on December 11, 2017. District received four proposals and evaluated them based on firm/team, experience, approach to work and project, schedule and attention to instructions. After reviewing the proposals, District interviewed two of the four proposers. Based upon the results of the interviews and reference checks, District determined that David Evans and Associates, Inc. was the most qualified proposer.

REQUESTED ACTION

Award the contract for Environmental and Cultural Review Consulting Services below Hagg Lake for the Tualatin Basin Dam Safety and Water Supply Joint Project No. 6483 to David Evans and Associates, Inc., the most qualified proposer, in an amount not to exceed $563,000.

(A copy of the contract is available at the Clerk’s desk.)

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http://www.co.washington.or.us/BOC/meetings/upload/CD-CWS-David-Evans-Contract-03-20-18.pdf


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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 6) Agenda Title: APPROVE CONTRACT AMENDMENT 1.3 WITH PARAMETRIX

FOR CONSTRUCTION ENGINEERING SERVICES FOR THE 175TH AVENUE AND KEMMER ROAD INTERSECTION PROJECT

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The 175th Avenue and Kemmer Road Intersection Project is funded through the Major Streets Transportation Improvement Program (MSTIP) Bonding Cost-sharing Program. This funding program was approved by the Washington County Board of Commissioners in June of 2015 to fund transportation projects related to four residential high-growth areas within the County. The existing 4-way stop controlled intersection will be replaced with a roundabout to improve safety and capacity at the intersection. The roundabout, designed to County standards, includes shoulders, sidewalks, bike lanes, lighting, new drainage facilities, signing, and striping. The Engineering and Construction Services Division is managing the construction of the project. Parametrix is the consultant selected to perform the construction engineering for the project. On May 19, 2015, by MO 15-140, the Board approved a multi-year Professional Services Agreement for Civil Engineering Services with Parametrix (BCC 15-0813). Contracts with fees that exceed $250,000 within a fiscal year require Board approval. (continued) Attachment: Vicinity Map


Approve Contract Amendment 1.3 with Parametrix and authorize its execution upon completion of the County’s contract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.c.

Date: 03/20/18

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APPROVE CONTRACT AMENDMENT 1.3 WITH PARAMETRIX FOR CONSTRUCTION ENGINERING SERVICES FOR THE 175TH AVENUE AND KEMMER ROAD INTERSECTION PROJECT BCC 03/20/18 Parametrix completed the design for the project and this amendment would allow Parametrix to provide construction engineering services for the project. Parametrix was selected for this project based on their knowledge and experience with similar types of transportation improvement projects. Staff has negotiated the scope of services and costs to provide construction engineering services for this project. Sub-consultants anticipated to be utilized on this project are GeoDesign for geotechnical services and DKS for traffic engineering. Fiscal Impact:

Project Budget $ 5,500,000.00 Total Expenditures to 02-02-18 Construction Contract Revenue from TVWD & COB Waterlines

<$ 1,585,497.38> <$ 3,992,547.50> $ 1,070,024.39

Parametrix Contract Amendment 1.3 <$ 179,103.10> Balance Available $ 812,876.41

Construction of this project is expected to be completed in 2018.

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URBAN GROWTH BOUNDARY

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±Map Date: January 29, 2018Prepared by: KLFNot to Scale

SW 175TH AVE AND SW KEMMER RDROUNDABOUT

VICINITY MAPEngineering and Construction Services

PROJECTLOCATION

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 7) Agenda Title: APPROVE AGREEMENT WITH PORTLAND COMMUNITY

COLLEGE FOR DESIGN AND CONSTRUCTION OF THE NW SPRINGVILLE ROAD (181ST AVENUE TO PORTLAND COMMUNITY COLLEGE ROCK CREEK) IMPROVEMENT PROJECT

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The NW Springville Road project was selected as one of the Major Streets Transportation Improvement Program (MSTIP) Bonding Cost-sharing Program projects in 2015. The project will be funded by MSTIP (66.7%) and Transportation Development Tax (33.3%). Portland Community College (PCC) is also contributing $500,000 towards the project. The project proposes to widen NW Springville Road to a 5-lane section between NW 181st Avenue and Portland Community College’s (PCC) entrance, add a traffic signal at the NW Springville Road/NW 178th Avenue intersection, realign PCC’s access road to NW 178th Avenue and add sidewalks, bike lanes, landscaping and a water quality facility. PCC and the County will partner on the improvements needed along PCC’s frontage on Springville Road, the realignment of the PCC access road, and the traffic signal. The agreement will regulate all activities that the County and PCC require to design and construct the improvements at the new PCC entrance in coordination with the NW Springville Road improvement project. (continued) Attachment: Vicinity Map DEPARTMENT’S REQUESTED ACTION:

Approve agreement with PCC and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.d.

Date: 03/20/18

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APPROVE AGREEMENT WITH PORTLAND COMMUNITY COLLEGE FOR DESIGN AND CONSTRUCTION OF THE NW SPRINGVILLE ROAD (181ST AVENUE TO PORTLAND COMMUNITY COLLEGE ROCK CREEK) IMPROVEMENT PROJECT BCC 03/20/18 The Engineering and Construction Services Division is managing the project through the design, right-of-way and construction phases. OBEC is the consultant selected to perform the preliminary and final design engineering and construction engineering for the project. Project Budget Summary:

Engineering Design Cost (estimated) $ 1,500,000 Right-of-Way Cost (estimated) $ 15,000 Construction Cost (estimated) $ 6,285,000 Total Project Budget $ 7,800,000

Construction is anticipated to begin in the spring of 2019.

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MAP LOCATION

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Prepared by: EDFNot to Scale

DISCLAIMER: This product is for informational purposes and may not have been prepared for, or be suitable for legal, engineering or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain the usability of the information.

For more information, contact:Capital Project ManagementMain: 503-846-7800FAX: [email protected]

181ST AVE. TO PCC ROCK CREEK ENTRANCENW SPRINGVILLE ROAD - PHASE 2

Engineering and Construction Services

Project Location

Phase 1

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (All CPOs) Agenda Title: AUTHORIZE APPLICATION FOR A METRO 2040 PLANNING

AND DEVELOPMENT GRANT ‘GETTING AHEAD OF THE CURVE: PROACTIVE TRANSPORTATION PLANNING FOR URBAN RESERVES IN WASHINGTON COUNTY’

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

Washington County Department of Land Use & Transportation (LUT) is seeking a Metro 2040 Planning and Development grant of up to $420,000 for a comprehensive transportation study to understand the traffic impacts of future urban reserve development on the Washington County transportation network. The Metro 2040 Planning and Development grant program is funded by a regional excise tax on certain construction projects in greater Portland. The grants are intended to “help communities implement our region’s long-range vision, create new housing and commercial opportunities, revitalize town centers, develop employment areas, reduce barriers to equitable housing and plan for future infrastructure and development in new urban areas.” Board authorization is requested to submit the grant application, and accept the grant funds if awarded. The proposed project will provide realistic information about the transportation improvements necessary to adequately serve the cumulative growth in the urban reserve areas. This information will also include cost estimates for the needed infrastructure improvements. With this information, city concept plans will better meet Title 11 requirements that a concept plan shall provide: the mode, function and general location of proposed transportation facilities; proposed connections to existing systems; preliminary estimates of needed transportation facilities; and proposed methods to finance the needed transportation facilities. Well-developed city concept plans provide predictability for the location and nature of transportation system improvements, which can help facilitate development. Attachments: Resolution and Order Grant Outline - Exhibit A DEPARTMENT’S REQUESTED ACTION:

1) Adopt a Resolution and Order authorizing Department of Land Use & Transportation staff to submit a Metro 2040 Planning and Development grant; and to authorize the County Administrator’s Office to subsequently accept the grant funds if awarded. 2) Authorize the Chair to sign the Resolution and Order.


Agenda Item No. 2.e.

Date: 03/20/18

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IN THE BOARD OF COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Board of County ) RESOLUTION AND ORDER Commissioners’ Support of the Department of Land Use & Transportation’s Application for a Metro

) ) )

No. ___________________

2040 Planning and Development Grant ) This matter having come before the Washington County Board of Commissioners at its

meeting of March 20, 2018; and

WHEREAS, Urban Reserve areas have been designated in Washington County to provide a

50-year supply of land for urban expansion; and

WHEREAS, development of Urban Reserve areas must comply with Title 11 of Metro’s Urban

Growth Management Functional Plan (Section 3.07 of the Metro Code); and

WHEREAS, the Department of Land Use & Transportation (LUT) coordinates with local

jurisdictions as they develop concept plans to meet Metro’s Title 11 requirements; and

WHEREAS, early coordination with local jurisdictions to address the cumulative transportation

impacts of growth within the Urban Reserves and throughout the existing transportation network

would be beneficial to concept planning; and

WHEREAS, LUT would like to develop templates for the infrastructure finance plan

component of the Metro Title 11 concept plan requirements to ensure consistency; and

WHEREAS, Metro offers a 2040 Planning and Development Grant program that funds

planning for future infrastructure and development in new urban areas; and

WHEREAS, the Metro 2040 Planning and Development grant could potentially fund the

evaluation of the cumulative transportation impacts of growth in the Urban Reserves, identify needed

right-of-way for transportation system improvements, identify transportation facilities for long-term

County jurisdiction, identify opportunities for co-location of other infrastructure, and develop

guidelines and a template for finance plans; it is therefore,

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RESOLVED AND ORDERED that the Department of Land Use & Transportation may proceed

with a submittal of an application for a Metro 2040 Planning and Development Grant for the project

entitled “Getting Ahead of the Curve: Proactive Transportation Planning for Urban Reserves in

Washington County”; and

The Board of County Commissioners will provide the required match for the grant through in-

kind County staff services; and

The Department of Land Use & Transportation is authorized to accept the grant funds if they

are awarded to Washington County.

DATED this 20th day of March, 2018. BOARD OF COMMISSIONERS FOR WASHINGTON COUNTY, OREGON APPROVED AS TO FORM: Chairman

_____________________________ Recording Secretary County Counsel For Washington County, Oregon

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ATTACHMENT A

GRANT OUTLINE Proposed Metro 2040 Planning and Development Grant Application

Getting Ahead of the Curve: Proactive Transportation Planning for Urban Reserves in Washington County

Summary of Proposed Project The Washington County Department of Land Use & Transportation (LUT) is seeking a Metro 2040 Planning and Development grant of up to $420,000 for a comprehensive transportation study to understand the traffic impacts of future urban reserve development on the Washington County transportation network.

The project will provide realistic information about the transportation improvements necessary to adequately serve the cumulative growth in the urban reserve areas, both for roads within the urban reserve areas and for those roads that connect urban areas. In the short term, this project will identify a prioritized list of improvements needed to serve traffic growth from urban reserve development, along with cost estimates and anticipated right-of-way needs that cities can use for concept planning. This will give the county, cities, and general public a better idea of what to expect when development does start happening, and should also give existing residents of urban reserve areas some peace of mind that the anticipated traffic increases are being planned for. In the long term, this project provides the framework for the prioritized transportation improvements to be funded and built as the urban reserve areas are annexed into cities.

Grantor The Metro 2040 Planning and Development grant program has been in place since 2006, and is funded by a regional excise tax on certain construction projects in greater Portland. The grants are intended to “help communities implement our region’s long-range vision, create new housing and commercial opportunities, revitalize town centers, develop employment areas, reduce barriers to equitable housing and plan for future infrastructure and development in new urban areas.”

Benefit to the County There are currently four cities with requests to expand the urban growth boundary in Washington County: Hillsboro, Beaverton, Sherwood, and King City. The growth areas in Washington County create a crescent shape between existing urban and rural areas. Most of the newly urbanizing areas are composed primarily of residential development. This can be an issue because traffic from these and other nearby urban areas often uses rural roads to access employment areas and other amenities in nearby cities. The existing roadways within the urban reserve areas are often not built to accommodate any increase in traffic, with narrow travel lanes, lack of shoulders, and sight distance deficiencies. Planning for the specific concept plan areas is primarily done on a local scale, but transportation planning for these areas should be done on a regional scale so that the county can keep up with, and get ahead of, the cumulative traffic demand on rural and urbanizing roadways.

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Scope of Work Metro grant funds would be used to:

• Review and analyze the cumulative impacts of growth in the urban reserves on the existing/future transportation system

• Conduct community outreach with CPOs, other neighborhood groups, stakeholders, and local agencies

• Identify potential transportation system improvements and conduct alternatives analysis to determine a prioritized list of improvements

• Identify right-of-way needs for identified improvements and determine the long-term function and jurisdiction of transportation facilities within the urban reserve areas

• Develop guidelines and a template for infrastructure finance plans

Time Limits for Work Grant applications must be submitted to Metro by April 20, 2018. The Metro Council will award grants by August 2018, and work is expected to begin in January 2019.

Cash or In-kind Match LUT will act as the project manager and will provide the required grant match of at least $60,000 through in-kind services.

Repayment Requirements for Non-completion or Other Cause Not addressed in the grant application information.

Unusual Clauses or Conditions Grants require an IGA between Metro and the County.

Grant Participants In addition to the County, project partners include cities within Washington County that are adjacent to urban reserves: Hillsboro, Beaverton, Tigard, Sherwood, King City, Tualatin, Wilsonville, Forest Grove and Cornelius. Project partners will help LUT understand the anticipated development pattern for the urban reserves, through completed concept plans, housing needs analyses, economic opportunities analyses, and any other long range analysis completed by a city. ODOT, TriMet, and other service providers will also be consulted during the project.

Estimated LUT Staff Time and Other Source Commitments LUT staff is estimated to contribute approximately 1,600 hours of in-kind time for project management, meetings, development of county-produced deliverables, and review of consultant materials. Direct costs include costs for running the regional travel forecasting model (3 times at $10,000 each time), printing, meeting-related expenses, and other project-related incidental expenses. Costs for consultant services are estimated at $307,500.

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AGENDA


Agenda Category: Consent – Community Corrections Agenda Title: AUTHORIZE INTERGOVERNMENTAL AGREEMENT WITH

MULTNOMAH COUNTY FOR SaaS ACCESS (2018.025SA) Presented by: Steve Berger, Director of Community Corrections SUMMARY: This agenda item requests that your Board approve an Intergovernmental Agreement (IGA) with Multnomah County (MultCo) to continue to provide Software as Service (SaaS) assistance. MultCo has developed and maintains a Community Corrections dashboard allowing access to, management of, and reports on information stored in DOC 400. DOC 400 is the State Database where all client/offender data is housed.

Washington County entered into Intergovernmental Agreement with MultCo in November 2016 to provide Software as Service (SaaS) assistance. Washington County Community Corrections desires for MultCo to continue to provide access to the Dashboard as SaaS so that they can develop reports from information regarding offenders it monitors that is stored in DOC 400.

MultCo is willing to continue providing access to the Dashboard subject to the terms and conditions set forth in IGA 2017148; at a cost not to exceed $156,660 for 2018. County Purchasing Rules state that your Board must authorize all acquisitions of materials and services exceeding $100,000. Although an intergovernmental agreement is exempt from the formal bid process, due to the total contract costs exceeding the $100,000 limit, your Board’s approval is necessary


Approve an Intergovernmental Agreement with Multnomah County to provide Software as a Service assistance at a cost not to exceed $156,660 for 2018 and to renew annually through February 2021. Annual cost shall not increase more than five percent (5%) annually.


Agenda Item No. 2.f.

Date: 03/20/18

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE WAIVER FROM REQUEST FOR PROPOSALS

PROCESS AND AUTHORIZE CONTRACT FOR PROVISION OF LEGAL SERVICES FOR SENIORS (2018.022W)

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: Washington County currently contracts with Oregon Law Center (formerly Legal Aid Services of Oregon) to provide legal services for Washington County residents. Oregon Law Center is a non-profit provider working with community partners to provide legal service options primarily for low-income older adults and people with disabilities. Oregon Law Center has been providing these services to Washington County clients for over 20 years. Due to increased need and additional funding, the amount of the contract has exceeded the formal threshold. The Department is requesting your Board grant a waiver from the Request for Proposals process to enter into a new contract with Oregon Law Center to continue providing legal services for Washington County residents beginning March 01, 2018 through June 30, 2023 for a contract total of $209,000. Funding is provided through federal Older Americans Act dollars. Attachment: Additional Information for Waiver DEPARTMENT’S REQUESTED ACTION:

Authorize a waiver from the Request for Proposals process to extend the contract with Oregon Law Center to provide legal services to residents of Washington County beginning March 01, 2018 through June 30, 2023 in an amount not to exceed $209,000.



Agenda Item No. 2.g.

Date: 03/20/18

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ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following: a) The nature of the agreement:

To provide legal services to older adults and people with disabilities in Washington County.

b) The cost of the project: The requested contract amount is: $209,000.

c) A narrative description of the basis for the waiver and the reasons a RFP process would be inappropriate: The Older Americans Act requires that the County contract with legal service providers who are also affiliated or receive funds from Legal Services Corp. to best concentrate funds for low income, needy older adults if available in our service area. Oregon Law Center (formerly Legal Aid Services) is the current contractor and the only legal service provider serving low income clients in Washington County and receiveing funds from Legal Services Corp. The need for these services has increased to the point the expenditures will exceed the formal solicitation threshold. There is no other available provider for these services in Washington County and thus an RFP process would not be appropriate.

d) Alternative selection process that will be used:

Contract with provider

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE AGREEMENT WITH OREGON JUDICIAL

DEPARTMENT FOR ADULT DRUG COURT PROGRAM SERVICES

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: An agreement with the Oregon Criminal Justice Commission, approved by your Board in September, 2018, awarded grant funds to provide Washington County Adult Drug Court program services through June 30, 2019 (MO #17-277). The Department requests your Board authorize an Intergovernmental Agreement with the Oregon Judicial Department to fund a Drug Court Coordinator position and to provide flexible funds to assist the participants admitted into the program. The total contract amount will not exceed $204,121 for the period July 1, 2017, through June 30, 2019.


Authorize an Intergovernmental Agreement with the Oregon Judicial Department in the amount of $204,121 to provide Drug Court services for the period July 1, 2017, through June 30, 2019.



Agenda Item No. 2.h.

Date: 03/20/18

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AGENDA


Agenda Category: Consent - Support Services (CPO 12C) Agenda Title: AUTHORIZE NEW LEASE WITH HANKS PROPERTIES LLC

FOR STORAGE SPACE LOCATED AT 1551 N. ADAIR STREET, CORNELIUS

Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities and Parks Services Manager SUMMARY: As your Board is aware, the Public Services Building (PSB) seismic upgrade project has displaced departments and will continue to do so through the duration of the project. When staff relocates to temporary locations, this also creates a temporary surplus of systems furniture, partitions, tables, chairs, etc. The Walnut Street Warehouse has a section reserved to store furniture but it is currently at capacity. In order to clear furniture out of vacated spaces timely and efficiently, Facilities & Parks Services (F&PS) has identified the need for additional temporary storage space. Gene Zurbrugg, the owner of the old Hanks Thriftway building in Cornelius has converted the building to storage and has 10,000 square feet available for $0.285 per square foot or $2,850/month. He has agreed to install a rollup door for easier access at no additional cost. This additional space will carry the storage needs through the PSB project.


Authorize a new lease with Hanks Properties LLC for 10,000 square feet at $2,850/month for 1-year with the ability to extend at a negotiated term and rate as needed.



Agenda Item No. 2.i.

Date: 03/20/18

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AGENDA


Agenda Category: Consent - Support Services (CPO 9) Agenda Title: AUTHORIZE NEW LEASE WITH ZURBRUGG DEVELOPMENT

COMPANY FOR SPACE LOCATED AT 180 EAST MAIN STREET, HILLSBORO


Martin Granum, Facilities and Parks Services Manager SUMMARY:

As the County prepares for the next phase of the Public Services Building (PSB) Seismic Upgrade project, staff that is temporarily relocated will be returning to their permanent locations in the PSB, and staff located in the south wing of the PSB will be temporarily relocated to various locations. Our space planning efforts have determined the best strategy for this interim period is to relocate Land Use & Transportation (LUT) to the soon-to-be vacated Adams Crossing building as well as additional leased space at Tongue Estate previously approved by your Board on December 19, 2017 by Minute Order 17-361. Health and Human Services (HHS) staff currently located on the second floor of the 1890 Building (1890) in downtown Hillsboro and in the PSB south wing will relocate to the Blanton administrative building, and Women, Infants and Children (WIC) will relocate to the Public Services Annex. Support Services staff (Finance, Human Resources, and Risk) will relocate to the second floor of the 1890. The County currently leases 8,460 sf space on the second floor of the 1890. In order to accommodate all impacted Support Services staff, additional space is required. The 1890 currently has 4,600 square feet available on the second floor for $1.18 per square foot or $5,428/month. The cost of the lease also includes electric, gas, water, sewer and trash. Additional operating costs will include janitorial. The landlord has agreed to a 1-year term and the lease may be terminated with a 30-day notice. The required tenant improvements are estimated at $15,000 with a County contribution of 50%.


Authorize a new lease with Zurbrugg Development Company for 4,600 square feet at $5,428/month for 1-year with the ability to extend at a negotiated term and rate as needed.



Agenda Item No. 2.j.

Date: 03/20/18

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services Agenda Title: ACCEPT PROPOSALS/AWARD CONTRACTS FOR

COMPREHENSIVE PLUMBING & HVAC SERVICES (#2017.103P)


Martin Granum, Facilities & Parks Services Manager

SUMMARY:

The purpose of this Request for Proposal is to select up to three Mechanical Contractor / Automation Solutions Integrator to assist County staff with design, installation, maintenance, repair and updating the County’s plumbing and HVAC mechanical systems. Staff recommends you accept three proposals and award contracts to McKinstry Co, LLC; HMS Commercial Service, Inc.; and Delta Connects for Comprehensive Plumbing & HVAC Services Contracts. Contracts will be for a maximum term of 5 years, with an estimated aggregate expenditure of $1,200,000.00. The Request for Proposal was issued on January 9, 2018, and the required legal advertisement was issued on that same day. Proposals were due at 3:00 p.m., Thursday, February 8, 2018. Thirty-five contractors expressed interest in this solicitation and three firms submitted proposals. Qualifications, Capabilities, Experience, and Costs were major factors in selecting these services. Each of these three companies provided different areas of expertise and staffing, and will be utilized to provide specific bids on future needs based upon their strengths. Point summary as follows:

• McKinstry Co, LLC, • HMS Commercial Service, Inc. • Delta Connects

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(Of 315 points possible)


Accept the proposals from McKinstry Co, LLC; HMS Commercial Service, Inc.; and Delta Connects for Comprehensive Plumbing and HVAC Services and award contracts with an aggregate total not to exceed expenditure of $1,200,000.



Agenda Item No. 2.k.

Date: 03/20/18

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services Agenda Title: APPROVE AMENDMENT TO THE FY2017-18 POSITION AND

SALARY REPORT TO ADD POSITIONS Presented by: Don Bohn, Assistant County Administrator

Steve Sanford, Human Resources Manager SUMMARY: The purpose of this agenda is to request that your Board approve an amendment to the FY2017-18 Position and Salary Report to add positions as specified in this agenda item. Facilities Maintenance Worker – (Increase of 2.0 FTE Limited Duration) Staff recommends the addition of two (2) Limited Duration Facilities Maintenance Worker positions to the Department of Support Services (Facilities Division). The County has been undergoing significant renovations to various facility locations requiring County staff to temporarily relocate to other facilities and also requires furniture and office fixtures to be moved. The requested positions will provide needed resources to enable the Facilities and Parks Services Division to more effectively perform the required movement of staff and fixtures into the temporary locations and return when the construction is completed. The addition of the two (2) Limited Duration positions will result in a fiscal impact of approximately $47,000 for the remainder of FY2017-18. The Limited Duration positions are designated as at-will and are benefit eligible. The positions will be required during the PSB Seismic Upgrade and other miscellaneous projects. (continued)


Approve amendment to the FY2017-18 Position and Salary Report to add positions as specified in the agenda item, to be effective upon approval.



Agenda Item No. 2.l.

Date: 03/20/18

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APPROVE AMENDMENT TO THE FY2017-18 POSITION AND SALARY REPORT TO ADD POSITIONS BCC 03/20/18 Administrative Specialist II – (Increase of 1.0 FTE) Staff recommends the addition of 1.0 FTE Administrative Specialist II positions to the District Attorney’s Office. The Victim Assistance Program in the District Attorney’s (DA’s) Office has grown significantly in the past several years due to the number of crimes being committed and prosecuted. In addition, an increase in expectations related to constitutional rights of crime victims has led to an increase in workload for Victim Assistance Specialists in the DA’s Office. The program currently has a part-time temporary Administrative Specialist II position assigned to support the Victim Assistance Program. In order to manage the increased workload effectively, staff recommends adding a full-time position in order to more effectively manage the increased workload. The estimated cost of the position change for the remainder of FY2017-18 is approximately $17,900 and will be funded through existing appropriations already budgeted for the District Attorney’s Office.

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