Board of Trustees Meeting May 4, 2009 - sanjac.edu

Board of Trustees Meeting

May 4, 2009

May 1, 2009

NOTICE OF MEETING

BOARD OF TRUSTEES SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto Community College District will meet at 4:45 p.m., on Monday, May 4, 2009, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for a Board Workshop.

BOARD WORKSHOP AGENDA

I. Faculty Performance Management

II. Senate Bill 1895

III. Dinner

IV. General Discussion by the Chancellor

Certificate as to Posting or Giving of Notice On this day, May 1, 2009, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto College District, 4624 Fairmont Parkway, Pasadena, Texas, on all college campuses, the SJC web and was readily accessible to the public at all times. _________________________________________ Dr. Brenda Hellyer, Chancellor

May 1, 2009

NOTICE OF MEETING - BOARD OF TRUSTEES SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto Community College District will meet at 7:00 p.m., Monday, May 4, 2009, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD MEETING

AGENDA I. Call the meeting to order/certify posting notice II. Invocation and Pledge to the Flag III. Special Announcements, Recognitions, Presentations North Campus Speech Team Awards Dr. Allatia Harris South Campus Cosmetology Awards Dr. Maureen Murphy Dr. Eddie Weller for his Election as Vice-President of the Southwestern Social Sciences Association Dr. Maureen Murphy IV. Institutional Outcomes Report V. Achieving the Dream Student Success Presentation VI. Communications to the Board of Trustees

VII. Hearing of such citizens or groups of citizens desiring to be heard before

the Board Informative reports to the Board A. Resource Development Report on Gifts and Grants

B. Financial Statement and Current Expenditures ACTION ITEMS VIII. Approval of an Amendment to the 2008-2009 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants IX. Approval of Declaration of Library Books and Equipment as Surplus X. Approval to Deny Property Tax Exemption

/Notice of Meeting/May 4, 2009 XI. Approval to Authorize the Chancellor to Award a Contract for Beverage Vending and Pouring Rights XII. Approval of the Executive Management Positions to be Designated as Participants of the San Jacinto College District Executive 403(b) Plan XIII. Approval and Authorization for the Chancellor to Prepare and Execute the Addendum to an Administrative Contract XIV. Approval of Changes to Policy V-L-3: Policy Payroll During an Unscheduled Closure

CONSENT AGENDA (Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for April 13, 2009 Workshop and Regular

Board Meeting; and April 22, 2009 Special Board Meeting and Workshop

B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements E. Next Regularly Scheduled Meeting

Items for Discussion/Possible Action (continued) (Items removed from the Consent Agenda, will be considered at this time)

Reports from Board Committees (when applicable)

XV. Consideration of Bids

XVI. Strategic Issues Discussion XVII. Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings Act, Texas Government Code for the Following Purpose: Personnel To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: A. Discussion of Chancellor’s Contract B. Discussion of Public Emergencies and H1N1 Procedures and Policies Reconvene in Open Meeting for Consideration of Items Discussed in Closed Session XVIII. Approval of Public Emergencies and H1N1 Procedures and Policies XIX. Adjournment

/Notice of Meeting/May 4, 2009 The Board of Trustees may at any time prior to adjournment, in accordance with Sections 551.001, et seq. of the Texas Government Code move into Closed Session under the following provision(s) of the ACT: Section 551.071 – Consultation with Attorney Section 551.072 – Deliberation Regarding Real Property Section 551.073 – Deliberation Regarding Prospective Gifts Section 551.074 – Personnel Matters Section 551.076 – Deliberation Regarding Security Devices Section 551.086 – Economic Development Negotiations Certificate as to Posting or Giving of Notice On this day, May 1, 2009, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto College District, 4624 Fairmont Parkway, Pasadena, Texas, on all college campuses, the SJC web and was readily accessible to the public at all times. _________________________________________ Dr. Brenda Hellyer, Chancellor

San Jacinto College FoundationStatement of Financial Position

As of March 31, 2009

ASSETSCurrent Assets

Checking/SavingsGeneral Fund 1,516,536$ Other Funds -

Total Checking/Savings 1,516,536

Accounts ReceivableScholarship Receivables 4,200 Special Events Receivables 11,557 Allowance (3,428) Discounts (199)

Total Accounts Receivable 12,130

Other Current AssetsING Funds 260,347 Franklin Templeton Investments 1,127,026 Paydenfunds 1,517,689 CGM Funds 548,584

Total Other Current Assets 3,453,646

Total Current Assets 4,982,312

TOTAL ASSETS 4,982,312$

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

Event Payable 1,173$ Grants Payable 13,314 Programs Payable 4,457 Scholarships Payable 427,387

Total Accounts Payable 446,331

Total Current Liabilities 446,331

Total Liabilities 446,331

EquityNet Assets 5,044,141 Net Income (508,160)

Total Equity 4,535,981

TOTAL LIABILITIES & EQUITY 4,982,312$

San Jacinto College FoundationStatement of Activities

For the Period July 1 to March 31

2009 2008 $ ChangeOrdinary Income/Expense

IncomeContributions 984,572$ 1,604,531$ (619,959)$

Total Income 984,572 1,604,531 (619,959)

ExpenseGrants Awarded 19,455 10,002 9,453 Innovative Initiatives 43,315 63,542 (20,227) Programs Sponsored 49,816 13,040 36,776 Scholarships Awarded 899,035 802,990 96,045

Total Expense 1,011,621 889,574 122,047

Net Ordinary Income (27,049) 714,957 (742,006)

Other Income/ExpenseOther Income

Fundraising Events 74,933 139,384 (64,451) Donation Income 10,552 - 10,552 Investment Income (548,304) (140,522) (407,782)

Total Other Income (462,819) (1,138) (461,681)

Other ExpenseBad Debt 832 - 832 Foundation Expenses 15,210 53,400 (38,190) Sponsorship Expenses 2,250 6,625 (4,375) Suspense - - -

Total Other Expense 18,292 60,025 (41,733)

Net Other Income (481,111) (61,163) (419,948)

Net Income (508,160)$ 653,794$ (1,161,954)$

March 1, 2009 - March 31, 2009

Contributions Over $1000Donor Amount FundHold'Em & Hit'Em Club 7,500$ Hold'Em & Hit'Em Scholarship FundKiowa Tribe of Oklahoma 1,750$ Scholarships In/OutNorthland Christian School 1,000$ Scholarships In/OutPearson Education 2,215$ Scholarships In/OutSurvey Publications 464$ B. Morrison Single Parent ScholarshipSurvey Publications 464$ Library Fund South - Texana CollectionSurvey Publications 500$ President's Scholarship South

Bay Architects, Inc. 3,000$ 2009 Fashion ShowRoy Mease, Attorney 1,500$ 2009 Fashion ShowMECO Inc. Maintenance 2,150$ 2009 Fashion ShowSan Jacinto Harley Davidson 1,200$ 2009 MonopolyWayne and Liz Webb 2,257$ 2009 Fashion ShowGrady & Melissa West 1,210$ 2008 Golf Tournament

Employee ContributionsVarious 550$ 2009 Fashion ShowVarious 200$ 2008 Golf TournamentVarious 350$ Memorial Contributions

Action Item “VIII” Regular Board Meeting May 4, 2009

Consideration of Budget Amendment

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 2008-2009 budget for restricted revenue and expenses relating to federal and state grants. BACKGROUND Federal, State, and Local grant activity is ongoing as amendments to currently active grants are processed and new grants are awarded. In order to fund the instructional objectives of the grants, grant operating budgets must be established in a timely manner. This request for a budget amendment reflects the additions to restricted revenues and restricted expenses as a result of amendments and new awards received during the month of April, 2009. IMPACT OF THIS ACTION Approval of the budget amendment will allow the District staff to make fully operational the additionally funded award amounts. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Restricted revenues and restricted expenses will each be increased by $1,127,865, so the net impact on the District budget is zero. Existing staff and any additional staff provided for in the amendment are fully paid from grant funds. MONITORING AND REPORTING TIMELINE The Office of Grants Management provides continuous monitoring of grant operations which are included in the annual financial report to the Board. ATTACHMENTS Attachment 1- Budget Amendments 05-04-09 Attachment 2- Grant Detail 05-04-09 RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Kelly Chapman Simons 281.998.6123 [email protected]

Amount(Decrease)

Fund Org. Acct. Prog. Increase

DOL/Lee College - GC-PIN Community-Based Job Training Grant (CBJT)(New Grant)Federal Grant Revenue 213506 56700 554100 110000 (221,863) Supplies 213506 56700 711000 160912 22,400 Equipment 213506 56700 741130 160912 77,600 S/A Departmental Scholarships T&F 213506 56700 751009 520235 110,000 S/A - Books & Supplies 213506 56700 751120 520235 11,863

-$ NASA - Strategic Education Alliance (SEA) grant (Additional Funds - Modification 5)Federal Grant Revenue 214326 56700 554100 110000 (675,018) Contractual Svcs - Consultant 214326 56700 731260 660945 24,950 Contractual Svcs -Pro Development 214326 56700 731120 660945 650,068

- TWC - Texas Youth in Technology Grant Program (New Grant)State Grant Revenue 241056 56700 554200 110000 (230,984) Labor 241056 56700 610000 460913 139,276 Benefits / Retirement 241056 56700 650000 460913 25,250 Travel 241056 56700 720000 460913 9,479 Supplies 241056 56700 710000 460913 2,500 S/A Departmental Scholarships T&F 241056 56700 750000 520235 43,480 IDC 241056 66395 820100 620300 10,999

-

Net Increase (Decrease) -$

SAN JACINTO COLLEGE DISTRICTFederal, State, and Local Grant Amendments

May 4, 2009

Attachment 1 - Budget Amendments 05-04-09

Attachment 2 – Grant Detail – 05-04-09

May 09 Board Book – Grant Amendments Detail List DOL/Lee College - GC-PIN Community-Based Job Training Grant (CBJT)(New Grant) The CBJT grant is employer-focused and builds on the High Growth Job Training Initiative, a national model for demand-driven workforce development implemented by strategic partnerships between the workforce investment system, employers, and community colleges and other training providers. The primary purpose of the CBJTG grants is to build the capacity of community colleges to train workers to develop the skills required to succeed in high growth/high demand industries. San Jacinto College District will continue work in partnership with area community colleges and the Gulf Coast Petrochemical Information Network to train workers in the petrochemical industry. NASA - Strategic Education Alliance (SEA) grant (Additional Funds - Modification 5) The goal of the Aerospace Scholars program is to encourage Texas youth to pursue science, technology, engineering and mathematic degrees and careers and thus increase the Texas high-tech workforce. The expected outcomes are to contribute to the development of the STEM workforce in disciplines needed to achieve NASA's strategic goals through a portfolio of investments and to attract and retain students in STEM disciplines through a progression of educational opportunities for students, teachers, and faculty. The purpose of additional funding is to evaluate program design, assessment tools/procedures, and effects in terms of its outcomes and to pay for additional participant travel costs. TWC - Texas Youth in Technology Grant Program (New Grant) The Texas Youth in Technology initiative and resulting projects will establish programs to increase post-secondary enrollments, retention and graduates in engineering and computer science. Working with the Texas Engineering and Technical Consortium (TETC), the grant program also will increase collaboration between Texas employers, institutions of higher education, and engineering and science departments. Supported with Workforce Investment Act Statewide Activities funds, the program is one of several workforce development strategies to support the Texas statewide industry cluster initiative.

Action Item “IX” Regular Board Meeting May 4, 2009

Consideration of Approval of Declaration of Library Books and Equipment as Surplus

ADMINISTRATION RECOMMENDATION/REPORT It is recommended that the Board of Trustees declare de-accessioned library books and other equipment as surplus or salvage and further authorize the disposal of such property by public auction, trade, bid or any appropriate manner which provides the best value for the College. BACKGROUND The College has a wide variety of equipment, material and books that are no longer necessary for the operation of the College and would like to have them declared surplus or salvage, dependent on the condition of the item. At the current time there are over four thousand volumes of library books across the District’s libraries that are no longer utilized by the student body or faculty. These books are being recommended for disposal by the District’s librarians. Additionally, there is also an accumulation of equipment, supplies and miscellaneous items that are no longer being used because they are damaged, broken or have become obsolete. Such items will be assessed for the manner of disposal that provides the best value for the College. IMPACT OF THIS ACTION The campus libraries do not have the shelf space to store all the old or damaged books as well as the new titles that are required for use by students and faculty. In addition, the accumulation of old books creates a fire hazard for the libraries as well as encroaches upon their limited work space. The District does not have the required storage space to retain all the discarded and obsolete equipment that is no longer needed. As enrollment increases the need to find additional space is crucial and the removal of surplus and salvage equipment is necessary. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) All net proceeds from the disposal of surplus equipment from via an auction or other public means of disposal will be recorded as revenue and will be deposited into the College’s general operating budget. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None RESOURCE PERSONNEL Kenneth Lynn 281.998.6306 [email protected] Ann Kokx-Templet 281.998.6103 [email protected] Jay Morris 281.998.2023 [email protected]

Action Item “X” Regular Board Meeting May 4, 2009

Recommendation to Deny Property Tax Exemption

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees deny the request from American Housing Foundation and Brandywood Housing, Ltd. for a 50% property tax exemption for the 2009 tax year and subsequent tax years under Texas Tax Code §11.1825. BACKGROUND On March 16, 2009, the College received a written request from American Housing Foundation and Brandywood Housing, Ltd. (dated March 16 , 2009) requesting a property tax exemption under Texas Tax Code §11.1825. This section of the Tax Code allows for an exemption for entities that construct or rehabilitate properties which will be used for low and moderate income housing. Section 11.1825 requires action within 60 days of receipt of the request and such action should be either: 1) to approve a 50% property tax exemption; 2) to approve a property tax exemption in a reasonable amount other than 50%; or, 3) to deny the property tax exemption. In order to deny the exemption under §11.1825, an entity must determine that: 1) it can not afford the loss of revenue that would result by approving the property tax exemption; or, 2) additional housing for low and moderate income is no longer needed in the entity’s jurisdictional territory. The written request states that Brandywood Apartments located at Spencer and Red Bluff in Pasadena, Texas have been rehabilitated and are being used to provide decent, affordable housing to low and moderate income citizens. American Housing Foundation and Brandywood Housing, Ltd. requested the property tax exemption to all applicable taxing entities including the City of Pasadena, Harris County entities, the Port of Houston authority and Deer Park Independent School District. This loss of property tax revenue must be considered in the context of several issues impacting the College fiscally. The following highlights just a few of those issues:

1. The College’s funding from the State has declined from a high of 65% of operational costs to approximately 30% and the portion allocated by the State to cover instruction is substantially below actual costs. The College’s future funding from the State of Texas is unknown and several issues impacting community college funding are being reviewed including proportionality and reduced contact hour funding.

2. Preliminary property value appraisals for the 2009 tax year (2009-2010 budget year) are substantially below 2008 levels due to current economic circumstances.

3. The demographics for the College’s service area continue to change and many of

those citizens have increased needs resulting in increased costs to educate. For example, over 8,000 students or approximately 28% of the student body were enrolled in developmental courses this past Fall Semester. These students are not performing at college level and are required to take developmental courses to reach the appropriate level. These students require increased instructional

Action Item “X” Regular Board Meeting May 4, 2009

Recommendation to Deny Property Tax Exemption

attention and student service support. To complicate this matter even more, the College does not receive State funding for students that attempt courses three or more times.

4. The number of properties within the College’s taxing district that may qualify for this exemption could be extensive. The City of Pasadena has identified 45 such properties within their limits of which all would fall within the College’s taxing jurisdiction. The cumulative effect of such requests throughout the entire taxing district could have a substantial impact on the College’s future property tax revenue which is a major funding source for operations and debt service.

Pursuant to the requirements §11.1825 of the Texas Tax Code, the exemption for property tax revenue in any amount is denied due to the fact that, as a taxing unit, San Jacinto College can not afford the loss of property tax revenue that would result from approving the exemption. IMPACT OF THIS ACTION Based on the decision to deny the requested exemption, there will be no fiscal impact to the College. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None MONITORING AND REPORTING TIMELINE None ATTACHMENTS Resolution Authorizing Denial of Tax Exemption – Attachment 1 RESOURCE PERSONNEL Ken Lynn (281) 998-6306 [email protected]

RESOLUTION AUTHORIZING DENIAL OF TAX EXEMPTION

WHEREAS, the Board of Trustees of San Jacinto Community College District (“District”) received a letter from American Houston Foundation on behalf of Brandywood Houston, Ltd., requesting a fifty percent (50%) property tax exemption for the Brandywood Apartments (“Property”) under Texas Tax Code §11.1825; and

WHEREAS, the Harris County Appraisal District appraised the Property at $3,220,815.00 which, with the current San Jacinto College District tax rate of 14.5365 cents per $100, would result in $5,263.17 of annual tax revenue generated; and

WHEREAS, approving an exemption of 50% for this Property would result in an annual revenue loss of $2,631.59; and

WHEREAS, the District’s funding from the State of Texas has declined from a high of 65% of operational costs to approximately 30% and the portion allocated by the State to cover instruction is substantially below actual costs; and

WHEREAS, the District’s future funding from the State of Texas is unknown and several issues impacting community college funding are being reviewed, including proportionality and reduced contact hour funding; and

WHEREAS, the preliminary property value appraisals for 2009 tax year (2009-2010

budget year) are substantially below 2008 levels due to current economic circumstances; and

WHEREAS, the demographic data for the District’s service area continues to change resulting in increased costs to education students with greater needs, such as costs attributable to developmental courses, increased instructional attention and increased service support; lack of State funding for students who attempt courses three or more times; and

WHEREAS, because the number of properties within the District’s taxing district that may qualify for this exemption could be extensive, with at least 45 such properties identified just within the limits of the City of Pasadena, the cumulative effect of such requests throughout the entire taxing district could have a substantial impact on the District’s future property tax revenue, which is a major funding source for operations and debt service; and

WHEREAS, pursuant to Texas Education Code §130.082, the District shall act and proceed by and through resolutions adopted or passed by a majority of all members of the Board of Trustees.

Resolution Authorizing Denial of Tax Exemption Page 2

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE SAN JACINTO COMMUNITY COLLEGE DISTRICT THAT:

Section One: All of the above recitals are incorporated into and made a part of this Resolution. Section Two: The Board of Trustees of the San Jacinto Community College District has reviewed the request and determined that the District cannot afford the loss of ad valorem tax revenue that would result from approving the exemption.

Section Three: The Board of Trustees authorizes the administration of San Jacinto Community College District to take all further actions necessary regarding the denial of exemption including, without limitation, executing any appropriate documents.

PASSED AND APPROVED on May 4, 2009.

ATTEST: SAN JACINTO COMMUNITY COLLEGE DISTRICT By: By: Secretary, Board of Trustees Chairman, Board of Trustees

Action Item “XI” Regular Board Meeting May 4, 2009

Consideration of Approval to Contract with Coca Cola Enterprises, Inc. for Beverage Vending and Pouring Rights

ADMINISTRATION RECOMMENDATION/REPORT It is recommended that the Board of Trustees authorize the Chancellor to approve a contract with Coca Cola Enterprises, Inc. resulting from RFP #09-27 Beverage Vending and Pouring Rights. BACKGROUND The ten year University Manual Food and Vending Service Agreement with Chartwells expires May 28, 2009. The Chartwells’ contract was a combination contract that combined cafeteria food service operations and vending operations. In preparation for the procurement process required to put a new contract in place, the Director of Auxiliary Services conducted a review of other community college and university programs. That review identified a fundamental change in current contracts – vending contracts are not incorporated into the food service contract when quality service and maximum financial return is a concern. An RFP for “Beverage Vending and Pouring Rights” was issued in February 2009 to procure beverage vending and fountain pouring rights for the College. A survey was also initiated to identify the beverage preferences of students, faculty and staff. Students and staff responded to the survey overwhelmingly in favor of Coke products. IMPACT OF THIS ACTION As the current contract with Chartwells is set to expire on Many 28, 2009, the need to be able to negotiate and enter into a new contract is critical. Adoption of this recommendation will enable all college campuses and the district office to be serviced with beverage vending and provide the North campus cafeteria with fountain pouring rights. All vending machines will generate a commission based on sales, while fountain products will be purchased at contracted rates. Coca-Cola Enterprises, Inc. understands the importance of providing quality products and services and will work with the Director of Auxiliary Services to ensure the needs of the College are met. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Adoption of the recommendation will provide scholarship support to the College, complimentary product for various events, a rebate when sales thresholds are achieved and a revenue stream to Auxiliary Services. Commission revenues generated by this contract are auxiliary fund revenues of the College. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None



RESOURCE PERSONNEL Kenneth Lynn 281.998.6306 [email protected] Hilda Boyce 281.991.2627 [email protected] Terrie Beasley 281.998.6349 [email protected]



Financial Information Annual 5 Year Total Scholarship Support $20,000 $100,000 Complimentary Product 1,850 9,250 Commissions (est.) 50,000 250,000 Rebate (est.) 6,000 30,000 Total Financial Support $77,850 $389,250

Project Name Beverage Vending & Pour Rights

Project Number #09-27

Number of Evaluators 4

Coca-Cola

Canteen

Dr. Pepper

Mcliff Vending

Pepsi Bottl

ing

Coca-Cola

Canteen

Dr. Pepper

Mcliff Vending

Pepsi Bottl

ing

Stated Criteria Criteria Explanation

Total

Points

Available Coca-Cola

Canteen

Dr. Pepper

Mcliff Vending

Pepsi Bottl

ing

Financial Proposal Commission Compensation to the College 20 75 68 63 68 75

Qualifications and Experience of Firm

and Personnel

Description of firm history, size and staff

composition. Length in industry,

project/business references & staffing 20 80 50 55 50 80

Product Line Product Mix Listing & description of product mix 10 40 35 38 37 35

Plan to Establish Points of Sales

Written plan identifying proposed vending

placement 10 33 32 33 35 33

Price of Product

Proposed vending price for various size of

products sold 10 37 35 35 35 35

Maintenance Plan/Schedule

Preventive maintenance & replacement

plan 15 60 35 50 50 55

Service Commitment

Service schedule to insure machines are

adequately supplied 10 38 18 30 30 35

Incentive Additional Benefit Additional contribution to the College 5 20 5 0 0 18

383 278 304 305 366

Vendor Name

Mcliff Vending 305

Dr. Pepper 304

Canteen 278

Total Points received

Final Ranking

Total Score

Coca-Cola 383

Pepsi Bottling 366

100 Points X 4 Evaluators = Total 400 Points Possible

Action Item “XII”

Regular Board Meeting May 4, 2009 Consideration of Approval of Executive Management Positions to be

Designated as Participants of the San Jacinto College District Executive 403(b) Plan

ADMINISTRATION RECOMMENDATION It is recommended that the Board of Trustees approve the executive management positions; thereby, designating them as participants of the San Jacinto College District Executive 403(b) Plan. President - Central Campus President - South Campus President - North Campus Vice Chancellor - Fiscal Affairs Vice Chancellor - Instructional Programming Associate Vice Chancellor - Marketing IMPACT OF THIS ACTION This action is a clarification of prior Board actions approved in July and August 2008. Approval of this action will comply with the requirements of the San Jacinto College District Executive 403(b) Plan and so designate the participants. BUDGET INFORMATION Budgeted RESOURCE PERSONNEL Dr. Brenda Hellyer, Chancellor Dr. William Lindemann, Chancellor Emeritus Stephen L. Trncak, Executive Vice President

Action Item “XII”

Regular Board Meeting May 4, 2009 Consideration of Approval of Executive Management Positions to be

Designated as Participants of the San Jacinto College District Executive 403(b) Plan

Action Item “XIII”

Regular Board Meeting May 4, 2009 Recommend Board approval and authorization for the Chancellor to

prepare and execute the addendum to an administrative contract

RECOMMENDATION Recommend Board approval and authorization for the Chancellor to prepare and execute the addendum to an administrative contract. RATIONALE Approval of this action will require the execution of such addendum for the position of Executive Assistant to Chancellor and Board of Trustees. This action will require the completion of a comprehensive written report detailing historical practices for his / her respective position, related functions and key relationships internally and externally to the College. The satisfactory completion of this special project will provide an opportunity of up to $3,333.00 for a performance based deferred annuity contribution to the SJC Executive Deferred 403(b) Plan. FISCAL IMPLICATIONS TO THE COLLEGE Budgeted RESOURCE PERSONNEL William H. Lindemann, Chancellor Emeritus Brenda Hellyer, Chancellor Stephen L. Trncak, Executive Vice-President

Action Item “XIV” Regular Board Meeting May 4, 2009

Consideration of Approval for Changes to Policy V-L-3: Policy Payroll During an Unscheduled Closure

ADMINISTRATION RECOMMENDATION/REPORT

The Chancellor recommends the Board of Trustees approve the changes to Policy V-L-3: Policy Payroll During an Unscheduled Closure. BACKGROUND

In 2006 the Board of Trustees approved a comprehensive package of policies Policy V-L Policies on College Emergencies/Natural Disasters/Business Continuity that authorized the Chancellor or his/her designee to develop and implement a plan for mitigating disasters due to natural causes; close the college district or one campus and established procedures to handle payroll when the college was closed. The changes recommended to the Policy on Payroll During an Unscheduled Closure establishes that the college may be closed due to a public health emergency and clarifies that the Board will evaluate the specific circumstances of each extended closure, assess the impact on the College’s budget and operations, and determine whether the public interest would be served by continuation of employee pay during an extended closure. The imminent potential for application of this policy to a possible flu pandemic warrants the immediate passage of these changes. IMPACT OF THIS ACTION

Approval of this action clarifies the authority of the Board in Policy V-L-3 and broadens the definition of College Emergencies and Natural Disasters. BUDGET INFORMATION Budgeted ATTACHMENTS

Proposed Policy V-L-3: Policy Payroll During an Unscheduled Closure and the Policy as originally passed. RESOURCE PERSONNEL Dr. Brenda Hellyer, Chancellor James Fowler, Vice Chancellor of Human Resources

Action Item “XIV” Regular Board Meeting May 4, 2009

Consideration of Approval for Changes to Policy V-L-3: Policy Payroll During an Unscheduled Closure

Policy V-L-3: Policy Payroll During an Unscheduled Closure (proposed modification)

The Board authorizes the Chancellor or his/her designee to close the college due to a disaster, public health emergency or other unscheduled reason and to pay full-time employees for the duration of the closure. The College has determined that continuation of pay promotes public safety during disasters and emergencies, enhances employee morale, and supports retention of staff and the stability of future college operations. However, since the duration of a disaster-related closure is impossible to predict, the College cannot guarantee continuation of employee pay during an extended closure. The Board will evaluate the specific circumstances of each extended closure, assess the impact on the College’s budget and operations, and determine whether the public interest would be served by continuation of employee pay during an extended closure.

Policy V-L-3: Policy Payroll During an Unscheduled Closure (Current Policy)

When the college is closed due to a disaster or other unscheduled reason, full-time employees will normally receive regular pay for the duration of the closure. However, since the duration of a disaster related closure is impossible to predict, the College reserves the right to adjust this provision to the specific circumstances of the closure.

Item “A”

Regular Board Meeting May 4, 2009 Approval of the Minutes for April 13, 2009 Board Workshop and Regular Meeting; and

April 22, 2009 Special Meeting and Workshop

RECOMMENDATION Recommend Board approval of the minutes for April 13, 2009 Board Workshop and Regular Board Meeting; and April 22, 2009 Special Meeting and Workshop.

SAN JACINTO COLLEGE DISTRICT REGULAR BOARD WORKSHOP MINUTES

April 13, 2009

The Board of Trustees of the San Jacinto Community College District met at 5:00 p.m., Monday, April 13, 2009, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for a Board Workshop. Present: Marie Flickinger, Dan Mims, Ben Meador, Larry Wilson, Wayne Slovacek, and Dr. Ruede Wheeler I. Discussion of Executive Management Team Evaluations Chancellor Bill Lindemann and Executive Vice Chancellor Brenda Hellyer met with the Board to discuss personnel issues (EMT evaluations). Ron Rucker, James Fowler, Laurel Williamson, Ken Lynn, Neil Matkin, Allatia Harris, Maureen Murphy, Teri Fowle, Danny Snooks, Will Ponder and Brenda Dunaway joined them for the following: II. Presentation by Will Ponder on Solicitation of Electrical Energy Consultant Will Ponder of ACR Engineering gave a presentation on the steps in the process of solicitation of electrical energy (powerpoint presentation “Electric Deregulation 2009 – Now What?” The College’s current electricity contract expires in December 2009. Based on the current market conditions and the price of natural gas, now is the most appropriate time to issue a solicitation for a new electricity provider. III. Discussion of Program Management Services Ken Lynn gave an update on Program Management Services – where we are. He (thru our attorney) is negotiating the contract with Rizzo and Associates. Larry Wilson asked – “Can we quit building if the economy takes a downturn”? Ken Lynn – there is a termination clause in the contract. Brenda Hellyer stated that we have been contacted by vendors re project management. If OK with the Board – she will respond to them. Dan Mims – The Board Building Committee has reviewed how the Rizzo and Associates proposed contract compares with area program management services. They are very competitive, low-end, cost effective. ** Ken Lynn – Legal opinion of Maureen Singleton (attorney) is that the College does not have to bid the contract. IV. Fiscal Issues – Ken Lynn

• Lyondell is paying property taxes. He will email the information on the amount being paid to the College.

2

Board Workshop/April 13/Page 2

• Tax Abatement – Is the College interested in the possibility of offering tax abatement to a major industrial company considering construction of a $250 million plant in Harris County? Ken Lynn to review the concept and present to the Board at the workshop on April 22.

Adjourned to regular board meeting at 7:00 p.m. with no action taken.

3

SAN JACINTO COLLEGE DISTRICT REGULAR BOARD MEETING MINUTES

April 13, 2009

The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday, March 2, 2009, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for the Regular Board Meeting. Members Marie Flickinger, Chair Present: Dan Mims, Vice Chair Ben Meador, Secretary Larry Wilson, Assistant Secretary Wayne Slovacek Dr. Ruede Wheeler Administrators: Bill Lindemann Brenda Hellyer Ron Rucker James Fowler Laurel Williamson Ken Lynn Teri Fowle Neil Matkin Allatia Harris Maureen Murphy Others Present: Carol Schwing Toni Pendergrass Ginger Lambert Joe Kirkland Deborah Myles Michael Moore Ann Templet-Kokx Alison Hennessey Bill Mattei Sherry Jones Susan Arscott Royce Ann Walker Kelly Simons Catherine OBrien Wanda Munson Brook Zemel Kathy Knapp Pam Campbell Barbara Taplin Bill Raffetto Gary Friery Steve Horton Jason Chan Keith Hudson Larry Logsdon Susan Muha Danny Snooks Richard Bailey Rebecca Goosen Niki Whiteside Sarah Janes Woody Dunseith Chair Marie Flickinger called the regular meeting of the Board of Trustees to order. The invocation was given by Bill Lindemann and the pledge was led by Larry Wilson. Special Recognitions John and Rose Moon presented Darryl and Donnie Carpenter a

$25,000 check to the SJC Foundation in honor of their parents Don and Barbara Carpenter for an endowed scholarship. Foundation Chair Wayne Webb presented the Moons with a plaque from the Foundation in appreciation of their support.

South campus students were recognized for winning awards in the

C.M. Caldwell Paper Prize competition at the Texas State Historical Association’s annual meeting. Megan Burns won first place state wide (and a check for $400) while Amelia Giles won third place (and a check for $150) for the articles that they wrote last semester in the

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Board Meeting Minutes/April 13, 2009/Page 2 interdisciplinary Honors course. Eddie Weller gave a handout: the

table of contents from Touchstone Magazine including three articles written by South campus students.

David Norman and Homer Swihart presented the TOYOTA TTEN

(Technician Training and Education Network) special award given to the Central Automotive Department at a recent Achievement Recognition Event held at the Monument Inn in March; and Central Automotive TTEN student, Jared Mouser, placed first in postsecondary Skills USA automotive competition held in San Antonio at St. Phillips College.

Dr. Steve Horton, Dean of Technical Education Central Campus,

was recognized for receiving the 2008 Texas Region IV Outstanding Service to Career and Technical Education Award by the Career and Technology Association of Texas.

Institutional Outcomes Report Teri Fowle and George González gave a report on Access and

Outreach (Increase access to instruction and service, and provide community outreach and information). Committee team leader Teri Fowle presented the target goals and George González presented the data.

Board member Larry Wilson mentioned that HCC has a “parent” program that SJC might want to look into.

Achieving the Dream Presentation Board members Dan Mims, Larry Wilson and Marie Flickinger

reported on their recent attendance at the Achieving the Dream Board Institute in Santa Fe.

Dan Mims encouraged other board members to attend future

conferences. Good ideas were shared between the colleges. He stressed that current data is not only necessary – it is needed now.

Larry Wilson explained that the need to have current data is based

on developmental education. He is astonished at the low retention rate. All colleges are looking into ways to retain these students.

Marie Flickinger agreed with their above comments and stressed

that the Board is fully committed to student success. Communications: Thank you from Catherine Gragg, George González, Peggy Imhoff,

Al Senulis and Maria Miranda for flowers sent in memory of their loved ones; and from Richard Sims for plant sent following recent surgery.

Hearing of Citizens: None. Informative Reports: Report on Gifts and Grants was presented and filed for information. The Financial Statement was presented and filed for information.

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Board Meeting Minutes/April 13, 2009/Page 3

Motion 8072 Motion was made by Wayne Slovacek, seconded by Ben Meador, Notification to SACS to approve the notification to Southern Association of Colleges re Course Work and Schools that San Jacinto College is offering 50% or more of

course work towards degrees for identified areas. Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8073 Motion was made by Dan Mims, seconded by Ben Meador, Notification to Texas to approve the notification to Texas Higher Education Coordinating Higher Education Board San Jacinto College is offering 50% or more of course work Coordinating Board towards degrees and certificates for identified areas. Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8074 Motion was made by Larry Wilson, seconded by Ruede Wheeler, New Program: to approved the addition of the Massage Therapy Certificate of Massage Therapy Technology Program on the Central Campus beginning with the Certificate 2009 fall term. Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8075 Motion was made by Ben Meador, seconded by Larry Wilson, Budget Amendment for to approve an amendment to the 2008-2009 budget for restricted Restricted Revenue & revenue and expenses relating to federal and state grants. Expenses Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8076 Motion was made by Dan Mims, seconded by Larry Wilson, Competitive Sealed to approve the following delivery methods for evaluation of bids and Proposal for Construction: proposals: Competitive Sealed Proposal for the Central Central Campus Civil Campus Civil Package to fulfill the legal requirements for Package advertising and receiving all construction contracts. Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None

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Board Meeting Minutes/April 13, 2009/Page 4 Motion 8077 Motion was made by Ruede Wheeler, seconded by Larry Wilson, Granting Utility to approve granting a utility easement area to CenterPoint Energy Easement to Houston to provide new electrical service for the south campus CenterPoint Energy soccer and softball field lighting. Houston Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8078 Motion was made by Ben Meador, seconded by Ruede Wheeler, Agreement with to authorize the Chancellor to enter into an agreement with ACR Engineering Will Ponder of ACR Engineering to provide consulting services to Provide Consulting for the procurement of electricity for the College. Services for Procurement of Electricity Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8079 Motion was made by Wayne Slovacek, seconded by Larry Wilson, Chancellor Authorization to authorize the Chancellor to enter into a contract with an electricity to Contract with an provider for electrical services for the College. Energy Provider Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8080 Motion was made by Wayne Slovacek, seconded by Ben Meador, Steve Trncak as for approval that Steve Trncak assume the position of Vice. Vice Chancellor of Chancellor of Human Resources, effective September 1, 2009. Human Resources Salary and benefits to be commensurate with those paid to the vice chancellor of instruction and vice chancellor of fiscal affairs. Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8081 Motion was made by Dan Mims, seconded by Larry Wilson, Resolution Naming to approve Resolution to bestow the title of Chancellor Emeritus William H. Lindemann, Jr. on Dr. William H. Lindemann, Jr., retiring San Jacinto Community Chancellor Emeritus College District Chancellor. Ben Meador read the resolution. Motion carried.

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Board Meeting Minutes/April 13, 2009/Page 5 Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8082 Motion was made by Ben Meador, seconded by Larry Wilson, Consent Agenda to approve the following consent agenda: A. Approval of the minutes for March 2, 2009 Regular Board Meeting. B. Approval of the 2008/2009 Budget Transfers. C. Approval of the Personnel Recommendations. D. Approval of the 2009-2010 Contract Recommendations. E. Approval of the Affiliation Agreements. F. Approval of the next regular meeting – May 4, 2009. Motion carried. Yeas: Wheeler, Slovacek, Mims, Wilson, Meador Nays: None Motion 8083 Motion was made by Larry Wilson, seconded by Ruede Wheeler, to Bids approve the following bids: Ben Meador excused himself from the room and abstained from voting.

EQUIPMENT, SUPPLIES & SERVICES BIDS District: RFP # 09-18 Fixed Asset Inventory Services $ 42,645 Bid # 09-23 Fire Protection 30,000 RFP # 09-25 Snack Vending Services 66,303 CSP # 09-28 Electrical Upgrade (District Office) 616,643 CSP # 09-37 North Campus Drainage and Paving 2,417,279 TOTAL OF ALL BIDS $3,172,870

Purchase Requests, Sole Source Vendors, Cooperatives, and Contract Renewals ITS Purchase Request #1 – Additional Funds, Technical & Consulting Services $450,000 Purchase Request #2 – Computer Hardware 60,000 Purchase Request #3 – Internet Connection 42,000 Continuing and Professional Development Purchase Request #4 – Build Out of Leased Space 35,100 Purchase Request #5 – Leasing Agreement (SBDC) 131,220 Industrial Technology Purchase Request #6 – Mounting Racks/Control Equipment 80,000 Purchase Request #7 – Electrical Equipment 35,000 Individual Departments Purchase Request #8 – Interpreting Services 258,000 Purchase Request #9 – Temporary Staffing Services 287,000 Purchase Request #10 – Copier Maintenance 89,000 TOTAL OF ALL PURCHASE REQUESTS $1,467,320

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Board Meeting Minutes/April 13, 2009/Page 6 GRAND TOTAL: $4,640,190

Motion carried. Yeas: Wilson, Mims, Wheeler, Slovacek Abstained: Meador Nays: None The meeting adjourned at 8:01 p.m. immediately followed by a reception in the lobby for retiring Chancellor, Dr. William H. Lindemann, Jr.

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SAN JACINTO COLLEGE DISTRICT SPECIAL BOARD MEETING MINUTES

April 22, 2009

The Board of Trustees of the San Jacinto Community College District met at 5:00 p.m., on Wednesday, April 22, 2009, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for a Special Board Meeting. Members Marie Flickinger, Chair Present: Larry Wilson, Assistant Secretary Wayne Slovacek J. D. Bruce Dan Mims, Secretary Dr. Ruede Wheeler Others Present: Bill Lindemann Brenda Hellyer Ken Lynn Ron Rucker Frank Rizzo Steve Trncak Teri Fowle James Fowler Laurel Williamson Danny Snooks Brenda Dunaway Justin Petty Presidents were absent Chair Marie Flickinger called the meeting to order. Teri Fowle gave the invocation and the pledge was led by Steve Horton. Motion 8084 Motion was made by Ruede Wheeler, seconded by Dan Mims, Program Management to approve a contract with Rizzo and Associates to provide Services Contract construction program management consulting services for the 2008 Bond Program. Chair Marie Flickinger asked for questions. Larry Wilson questioned particulars of the $63,000 amount. Ken Lynn responded that this is a standard contract awarded to Brown & Root in the 1999 Bond Program. This contract is well-below market and approved by the College attorneys. Larry Wilson asked what in the contract covers if there is a need to cancel, i.e., one or both becomes disabled, etc. Ken Lynn explained there are provisions in the contract to terminate or approve viable replacement/s.

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Special Meeting/April 22, 2009/Page 2 Chancellor Lindemann stated if the Board had concerns about the contract:

• This could be a first reading. • Have a work session with the Board Building Committee to review with Frank Rizzo and

Ron Rucker. • Back to the Board for final approval.

Larry Wilson – no other issues. Ben Meador – think Larry’s questions are well taken. In the final analysis, knowing the kind of job they have done outweighs the savings we might get. Dan Mims – I also appreciate Larry’s questions, but in dealing with construction myself, we are getting a good deal. Chancellor Lindemann – We are not only getting a good arrangement, but quality individuals who have worked together and build exemplary buildings, on time, on budget. No more questions. Motion carried. Yeas: Wilson, Wheeler, Slovacek, Mims, Meador Nays: None Motion 8085 Motion was made by Ben Meador, seconded by Wayne Slovacek, Purchase of a Food to approve the purchase of a Food Franchise License Agreement Franchise License for with Pizza Hut Inc. (PHI) and A&W Restaurants, Inc. (A&W) Campus Food Courts from Yum! Brands. Ken Lynn explained a typo in the recommendation. Approving a total cost of $20,000 instead of $10,000. Ben Meador moved to amend this resolution and change the recommendation to expend $20,000 for the purchase of four Food Franchise Licenses. Each franchise license if for a five-year term. It is the intent of the College to operate the franchises in the renovated cafeteria areas of the Central and South campuses. Dan Mims - Make sure we hire a good, quality manager in order to contain labor and waste. Larry Wilson questioned when will begin. Ken Lynn – the goal is to open August 2009. No more questions.

Motion carried. Yeas: Flickinger, Mims, Wheeler, Slovacek, Bruce, Wilson Nays: None

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Special Meeting/April 22, 2009/Page 3 Motion 8086 Motion was made by Wayne Slovacek, seconded by Dan Mims, Chrysler Training to approve Chrysler Training Center Facility Usage Agreement Center Contract from Sandra David with Raytheon to be effective May 1, 2009 through January 31, 2014.

Motion carried. Yeas: Flickinger, Mims, Wheeler, Slovacek, Bruce, Wilson Nays: None Motion 8087 Motion was made by Ben Meador, seconded by Ruede Wheeler, General Motors to approve the Raytheon General Motors Training Center and Training Center ACDelco Contract dated 11/15/2007 to be amended to extend the Contract term through December 31, 2011.

Motion carried. Yeas: Flickinger, Mims, Wheeler, Slovacek, Bruce, Wilson Nays: None The meeting adjourned at 5:30 p.m. immediately followed by a Board workshop in Room 201.

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SAN JACINTO COLLEGE DISTRICT BOARD WORKSHOP MINUTES

April 22, 2009

The Board of Trustees of the San Jacinto Community College District met at 5:30 p.m., Monday, April 22, 2009, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for a Board Workshop. Present: Marie Flickinger, Dan Mims, Ben Meador, Larry Wilson, Wayne Slovacek, and Dr. Ruede Wheeler Others: Bill Lindemann, Brenda Hellyer, Ken Lynn, Laurel Williamson, James Fowler, Steve Trncak, Teri Fowle, Danny Snooks, Christina Nieland and Brenda Dunaway I. Personnel Issues - Christina Nieland presented the Full-Time Employee Headcount Analysis for 2003-2008. Introduction: Our mission, vision, and annual objectives are focused on meeting the external and internal challenges of the College. Anchored by our mission, vision, and annual objectives we have taken a deliberate approach to align our people resources through staffing, reorganizations, and re-deployment initiatives to meet those challenges. This effort is aimed at increasing focus on the right initiatives, increasing value to customers, and reducing costs where we can.

• Data Source • Overview • Overall Certified Credit Contact Hours and Student Head Count • Shared Services/Campus/District • Headcount Analysis - North, South, Central and District

James Fowler explained that because the initial query in Banner gave wrong numbers – Christina put together the numbers manually. Chair Marie Flickinger stated that because of the wrong numbers – she requested this updated information. Brenda Hellyer mentioned that a process is being put in place to determine justification for new hires. Ben Meador – Do we plan to put a program in place for a quarterly basis report? Christina Nieland – Yes. We need to look at the elements of data entry and what we want. Brenda Hellyer – Ken Lynn will work on measures with the Gulf Coast Consortium Colleges, etc. looking at how to move forward with a data system. Marie Flickinger – Was there a saving to the College by outsourcing maintenance and bookstores? Brenda Hellyer – $800,000 annual - maintenance $1.1M revenue from Barnes/Noble with a better pricing to students. The College will be reviewing the service level of both. II. Request for Property Tax Abatement – discussed at April 13, 2009 workshop.

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Board Workshop/April 22, 2009/Page 2 Attorney Danny Snooks gave a Tax Abatement history. At the July 1996 meeting, the Board voted to discontinue the granting of tax abatements. Ben Meador – Do we really want to open the door to these taxing identities? Larry Wilson – Do any have % by years, i.e., 5th year full? Ken Lynn – That is possible. All board members agreed to explore. Dr. Lindemann suggested that Ken Lynn work with the Budget/Audit Committee to develop a plan and guidelines to circulate to the full board for review and then possible approval by the at the June meeting. Dr. Ruede Wheeler suggested that Ken Lynn look at the Harris County guidelines. III. Discussion of Preliminary 2009-2010 Budget Projections (Handouts)

• Revenue • Expenditures • Unknowns

Ken Lynn presented the above - this is his best planning estimate. He will adjust the operating budget as all unfolds and, will bring a balanced budget for approval at the August Board Meeting. Brenda Hellyer stated that the College is not looking at an increase in tuition and fees for this year. Reviewing a multi-year plan – may increase year after next. IV. Issue $150 Million of GO Bonds from 2008 Authorization Ken Lynn presented the following discussion items:

A. Advantages 1. Funds for completion of Tier 2 projects will be on hand 2. Possibly take advantage of current construction price opportunities

B. Disadvantage 1. Pay interest on unexpended funds for 10 months longer than planned

C. Amount sufficient to fund all construction/renovations other than 1. Libraries 2. Gyms

D. Believe issue can be accomplished within tax rate promises made during election E. Issue can be complete before year-end F. Plan 3rd issue of $65 million May, 2012

All agreed for Ken Lynn to work with financial advisors and get process started. The intention is to bring to the Board for approval by mid-summer. At 8:15 p.m. – that portion of the workshop ended. The Board members, Dr. Lindemann and Brenda Hellyer met to discuss personnel issues – review of EMT compensation.

Item “B” Regular Board Meeting May 4, 2009

Consideration of Approval of Budget Transfers

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends the Board of Trustees approval of budget transfers for 2008-2009 which have been made in accordance with State accounting procedures. BACKGROUND Adoption of the budget by the Board of Trustees in August of each year serves as the authorization to expend funds for the next fiscal year. The budget is adopted by functional classification (or cost elements: Instruction, Academic Support, Student Services, Institutional Support, and Operation and Maintenance of Plant) as defined by the National Association of College and University Business Officers (NACUBO). Realizing that the budget is a viable document that reflects the evolving needs of the District in terms of meeting goals and objectives, occasional movement of budgeted funds between cost elements is desirable and warranted. The budget transfers under consideration represent previously authorized expenditures that are requested to be reclassified from one cost element to another cost element. IMPACT OF THIS ACTION Approval of the budget transfers will allow the District to more effectively utilize existing resources in fulfilling its instructional objectives. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None – reclassification of existing authorizations. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Budget Transfers RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Mini Izaguirre 281.998.6347 [email protected]

SAN JACINTO COLLEGE DISTRICTBudget Transfers For The May 2009 Board Meeting

Fiscal Year 2008/2009

ELEMENT OF COST DEBIT CREDITDISTRICT

INSTRUCTION -$ -$ PUBLIC SERVICE - - ACADEMIC SUPPORT 300.00 - STUDENT SERVICES - - INSTITUTIONAL SUPPORT 5,000.00 9,995.29 PHYSICAL PLANT 400.00 - AUXILIARY ENTERPRISES - -

CENTRALINSTRUCTION 2,382.72 - PUBLIC SERVICE - - ACADEMIC SUPPORT 15,673.04 3,480.51 STUDENT SERVICES 8,917.54 - INSTITUTIONAL SUPPORT - 15,855.47 PHYSICAL PLANT 3,035.00 - AUXILIARY ENTERPRISES - -

NORTHINSTRUCTIONINSTRUCTION 560 70560.70 - PUBLIC SERVICE - - ACADEMIC SUPPORT 200.00 - STUDENT SERVICES - 3,869.50 INSTITUTIONAL SUPPORT - 200.00 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

SOUTHINSTRUCTION 7,438.87 4,032.50 PUBLIC SERVICE - - ACADEMIC SUPPORT 2,500.00 1,491.78 STUDENT SERVICES - 4,716.42 INSTITUTIONAL SUPPORT 3,732.50 6,538.90 PHYSICAL PLANT 40.00 - AUXILIARY ENTERPRISES - -

50,180.37$ 50,180.37$

These transfers reflect adjustments of budgetary allocations betweencampuses and departments.

CENTRAL11,326.54 ACADEMIC DEAN - RELOCATION FURNITURE11,326.54$

Attachment 1 – Budget Transfers

Item “C” Regular Board Meeting May 4, 2009

Approval of Personnel Recommendations

RECOMMENDATION Recommend Board approval of the attached personnel recommendations. RATIONALE Hiring of personnel, resignations, retirements, etc. FISCAL IMPLICATIONS TO THE COLLEGE Budgeted CONTACT PERSONS James Fowler, Vice Chancellor of Human Resources

MEMORANDUM

TO: Board of Trustees FROM: Brenda Lang Hellyer, Chancellor DATE: May 1, 2009 SUBJECT: Recommendations for Board of Trustees Meeting Attached for your approval is the personnel agenda for the May 4, 2009 Board of Trustees meeting. ITEM 1 DISTRICT New Employees Shannon Burke, Full-time Marketing Project Mgr./College Marketing Office, at a rate of $3,499.83 per month effective March 23, 2009. Whitney Gabbert, Full-time Project Coordinator/Aerospace Academy, at a rate of $4,003.25 per month effective April 1, 2009. Deborah James, Full-time Admin. Asst. III/Technology Learning Resources, at a rate of $2,364.92 per month effective March 23, 2009. Shari Olson, Full-time Project Coordinator-NASA/Grant Funding (Aerospace), at a rate of $4,403.58 per month effective April 1, 2009. Jeannie Peng-Armao, Full-time Communications Coordinator/College of Marketing Office, at a rate of $3,712.58 per month effective April 6, 2009. New Employees con’t. Rene Ybarra, Part-time Police Officer/Campus Police, at a rate of $20.00 per hour effective March 31, 2009. Employee Changes Shannon Williams, Part-time Admin/Recruiting Initiatives, at a rate of $9.45 per hour, Temporary 90 day effective May 18, 2009.

Resignations/Terminations None CENTRAL New Employees Melissa Criddle, Full-time Admin. Asst. III/Music, at a rate of $2,364.92 per month effective March 23, 2009. Melissa McBride, Student Assistant Tutor/Student Success Center, at a rate of $7.00 per hour effective February 23, 2009. Employee Changes Billie George, Business Office Technology, department chair, will change from 9 month to 12 month 35 hour week contract. Hope Treco, Student Assistant Supplemental Instruction/Title V, at a rate of $9.00 per hour effective May 1, 2009. Usbaldo Ugarte, Student Assistant Information Clerk/Counseling, will change to a rate of $7.00 per hour effective March 30, 2009. Contract recommendation Francilla Garib Economic, is recommended for a 9 month contract. Resignations/Terminations Brandon Bullard, Federal Work Study Information Clerk/Library, resignation effective March 9. 2009. Thomas Denby, Full-time Test Examiner/Test Center, termination effective March 24, 2009. Resignations/Terminations con’t. Jenny Loyd, Student Assistant Tutor/Student Success Center, resignation effective April 3, 2009. Yuvraj Malhotra, Student Assistant Tutor/Student Success Center, resignation effective April 3, 2009. Bobbie Payton, Part-time Supplemental Instruction/Title V, resignation effective April 3, 2009. Usbaldo Ugarte, Student Assistant Information Clerk/Counseling Center, resignation effective April 6, 2009. Dora Whiteside, Part-time Counselor/Counseling Center, resignation effective March 27, 2009. NORTH New Employees Darren Frederick, Part-time Tutor/Upward Bound Math & Science, at a rate of $8.50 per hour effective March 25, 2009.

Anthony Hanewinkel, Part-time Tutor Level I/Title V, at a rate of $7.00 per hour effective April 1, 2009. Christopher Olsen, Part-time P.A.S.E Learning Facilitator/P.A.S.E.-TRiO S.S.S., at a rate of $8.50 per hour effective March 30, 2009. Akpezi Onoruvie, Part-time P.A.S.E Learning Facilitator/P.A.S.E.-TRiO S.S.S., at a rate of $8.50 per hour effective March 24, 2009. Brian Pearson, Federal Work Study Office Assistant/Health Science, at a rate of $7.00 per hour effective March 23, 2009. Alma Reynaga, Part-time Level III Tutor/Title V, at a rate of $9.00 per hour effective March 24, 2009 Contract recommendation Barbara Warfield, vocational nursing faculty is recommended for a 12 month, 35 hour week contract. Employee Changes Brenda Blue, Department Chair, will change from 9 month to 10.5 month contract. Anel Garza, Part-time Faculty Tutor/ESOL, at a rate of $15.00 per hour effective March 23, 2009. David Ortiz, Part-time Clerk/Library, at a rate of $7.00 per hour effective March 23, 2009. Went from Federal Work Study to Part-time status. Jennifer Perla, Part-time Admin. Assistant/Testing, at a rate of $9.45 per hour effective April 8, 2009. Daniel Rodriquez, Temporary Part-time Office Assistant/Enrollment Services, going from Federal Work Study to Part-time temporarily from April 15, 2009 to May 16, 2009, at a rate of $7.00 per hour. Resignations/Terminations Bonny Cortez, Federal Work Study Clerk/Library, resignation effective April 13, 2009. Brian Pearson, Federal Work Study Office Assistant/Health Sciences, resignation effective April 6, 2009. Natasha Stevenson, Federal Work Study Office Clerk/Career & Employment Center, resignation effective April 1, 2009. Shauna Varner, Federal Work Study Office Clerk/Career & Employment, resignation effective March 26, 2009. Rosa Valdez, Federal Work Study Information Clerk/Campus Financial Aid, resignation effective March 31, 2009. SOUTH New Employees Kendal Bollands, Student Assistant Specialty Lab Assistant I/Art, at a rate of $9.00 per hour effective April 6, 2009. Rene Munguia, Full-time Retention Specialist/Grant Funding, at a rate of $3,297.17 per month effective March 23, 2009.

Jessica Ogbonmwan, Part-time Lab Specialist I/Biology, at a rate of $9.00 per hour effective March 11, 2009. Danette Prater, Full-time Lead Infant Teacher/Children’s Center Services, at a rate of $2.364.92 per month effective April 1, 2009. Sandra Vivero, Student Assistant Teacher’s Aide/Children’s Center, at a rate of $7.00 per hour effective March 23, 2009. Employee Changes Victoria Bryant, Part-time Tutor/Student Success Center, at a rate of $7.00 per hour effective March 9, 2009. Alexander Craig, Student-Assistant Tutor/Information Technology, at a rate of $8.00 per hour effective March 4, 2009. Rebekah Zeek, Student Assistant Accompanist/Dance, at a rate of $12.00 per hour effective February 16, 2009. Contract Recommendation Tawfik Haj, Developmental Math faculty is recommended for a 9 month contract. Maradee Kern, Language Arts faculty is recommended for a 9 month contract. Extra Service Agreements Martha Robertson, Faulty Professional Development Coordinator, CETL, effective May 18, 2009 through June 30, 2009. This ESA is grant funded. Resignations/Terminations Debra Bonier, Part-time Honors Assistant/Honors Program, resignation effective March 30, 2009. Cathy Cooley, Full-time Admin. Asst./Cosmetology, resignation effective March 13, 2009. Jose De La Cruz, Part-time Lab Specialist/Physics, resignation effective March 24, 2009. Resignations/Terminations con’t. Jerry McIntyre, Full-time Test Examiner/Testing, retirement effective March 31, 2009. Catrina McPherson, Student-Assistant Lab Specialist/Biology, resignation effective March 24, 2009. Nikki Raines, Part-time Lab Specialist/Physics, resignation effective March 24, 2009. Kirsrie Ratliff, Student Assistant Lab Specialist/Biology, resignation effective March 24, 2009.

Item “D” Regular Board Meeting May 4, 2009

Approval of the Affiliation Agreements RECOMMENDATION Recommend Board approval of the following Affiliation Agreements: 1. Ratification and confirmation of the execution of an Affiliation Agreement between San Jacinto College Central Campus and Spring Branch Medical Center; 2. Ratification and confirmation of the execution of an Affiliation Agreement between San Jacinto College Central Campus and CHCA Bayshore, L.P. d/b/a Bayshore Medical Center; 3. Affiliation Agreement between San Jacinto College Central Campus and UTHarris County Psychiatric Center; and 4. Affiliation Agreement between San Jacinto College Central Campus Department of Medical Imaging and Lakeside MRI and Diagnostic Center. RATIONALE The Affiliation Agreements were reviewed by the College Attorney. FISCAL IMPLICATIONS TO THE COLLEGE None CONTACT PERSONNEL Daniel J. Snooks, Attorney for San Jacinto College District

Item “E”

Regular Board Meeting May 4, 2009 Approval of the Next Regularly Scheduled Meeting

RECOMMENDATION The next regularly scheduled meeting of the Board of Trustees will be June 1, 2009.

ACTION ITEM “XV”

REGULAR BOARD MEETING, May 4, 2009

Presentation of Bids

I.

Central

RFP 09-26 Equipment for Non-Destructive Testing (pgs 3 - 4) $47,600

District

Bid 09-24 Flooring Material and Installation Services (pgs 5 - 6) 85,000

TOTAL OF ALL BIDS $132,600

II.

Drafting - North Campus

Purchase Request #1 - CAD Stations and Installation (pg 7) $105,631

Fiscal Affairs - District Office

Purchase Request #2 - Collection of Delinquent Ad Valorem Taxes (pg 8) -

TOTAL OF PURCHASE REQUESTS $105,631

GRAND TOTAL: $238,231

PURCHASE REQUESTS,

SOLE SOURCE VENDORS,

COOPERATIVES, AND CONTRACT RENEWALS

SAN JACINTO COMMUNITY COLLEGE DISTRICT

PURCHASE RECAP

MAY 4, 2009

EQUIPMENT, SUPPLIES & SERVICES BIDS

2

RFP 09-26

Regular Board Meeting May 4, 2009

Consideration of Approval to Purchase Eddy Tester Current Instruments

3


The Chancellor recommends that the Board of Trustees approve the purchase of Eddy Current instruments from General Electric to provide necessary equipment for the Non-Destructive Testing department at Central Campus. BACKGROUND

The Non-Destructive testing (NDT) curriculum trains students to use technology to evaluate material and safety problems in power plants, aircraft, petrochemical and other manufacturing and infrastructure industries. As technology changes, additional equipment is required to remain current in the teaching of these technologies. The technical education department has reviewed current industry standards testing equipment and has determined there is a need to purchase eddy tester current instruments. A request for proposal, project number 09-26, was issued to procure ten Eddy Tester Instruments. Three responses were received and evaluated and General Electric was ranked the highest. IMPACT OF THIS ACTION

The college is currently borrowing equipment from BP – America to perform these training functions, which due to the age and condition of the equipment, is becoming difficult. Without the new instruments, NDT curriculum offerings will have to be significantly curtailed. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

The total expenditure for this request is $47,600. This purchase is funded through the NDT department’s 2008-2009 operating budget. MONITORING AND REPORTING TIMELINE

None ATTACHMENTS

Attachment 1 - Proposal Tabulation and Final Rankings RESOURCE PERSONNEL

Steven Horton 281.476.1634 [email protected] Stephen Rowland 281.476.1827 [email protected] Jerry Ward 281.998.6328 [email protected]

Attachment No. 1: Proposal Tabulation

Project Name: Eddy Tester Instrument

Project Number: 09-26


Stated Criteria Criteria Explanation

Weighted

Scores Gen

eral

E

lect

ric

Oly

mpus

ND

T

UniW

est

Specification, Warranty, Design Quality

Contractors responses as well as brochures and product specifications will be evaluated. Better product capabilitiy and product quality will equate to a higher score.

35 105 91 96

References

References and past business experiences with the college will be evaluated. Higher quality of references will equate to a higher score in this selected criteria.

15 45 45 41

Business Questionnaire

Higher quality of responses and compatibility with the college's requirements will equate to a higher score.

15 43 40 41

Price Proposal

The proposal with the best value to the college will obtain the higher score.

35 97 105 40

290 281 218

Final Rankings

Project Name: Eddy Tester Equipment

Project Number: 09-26

Total Weighted Scores

Tot

al S

core

Pro

pos

al C

ost


Vendor Name

General Electric 290 $47,600

Olympus NDT 281 $42,869

UniWest 218 $81,405

Tot

al S

core

Pro

pos

al C

ost

4

Bid # 09-24


Consideration of Approval to Purchasing Flooring Material and Installation Services

5


The Chancellor recommends that the Board of Trustees approve a contract with Gomez Floor Covering, Inc. to provide flooring material and installation services for the District. BACKGROUND

An invitation to bid, project number 09-24, was issued to procure flooring material and installation services for the District. Seven responses were received and evaluated and it was determined Gomez Floor Covering, Inc. would provide the best value and service to the College. The bid was designed to provide contract prices for a variety of items and services commonly purchased in the replacement of floor coverings on an as needed basis. The contracted services will include carpet material and installation, tile material and installation, vinyl cove base material and installation and miscellaneous services such as moving furniture. IMPACT OF THIS ACTION

The contracted vendor will be used to replace carpet and tile floors throughout the District on an as needed basis. Approval of this contract will provide Maintenance with the ability to fill new flooring requests on a timely basis at contracted rates. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

The estimated annual expenditure for this request is $85,000. This expenditure is funded by the Maintenance department’s 2008-2009 operating budget. MONITORING AND REPORTING TIMELINE

The initial contract term will be for one (1) year with the option to renew for three (3) additional one-year periods. ATTACHMENTS

Attachment 1 – Bid Tabulation RESOURCE PERSONNEL

Don Netherton 281.478.2792 [email protected] Randi Blinka 281.998.6106 [email protected]

Attachment No. 1

Final Ranking

Vendor Name

Total Price of

Items 1-5 Comments

1 Gomez Floor Covering, Inc. $57.20

2 Texan Floor Service $62.17

3 Twin Tile Flooring $62.30

4 Tiles In Style $97.70

5 Merit Environmental $40.42 Vendor did not acknowledge Amendment 1

6 Wilson Flooring $64.25 Vendor did not acknowledge Amendment 1

7 G&K Contractors $130.60 Vendor did not acknowledge Amendment 1

Bid Tabulation

Project No. 09-24

Project Title: Flooring Materials and Installation Services

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Purchase Request # 1


Consideration of Approval to Purchase CAD Stations

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The Chancellor recommends that the Board of Trustees approve the purchase of computer aided drafting stations (CAD) and electrical installation services for the North Campus drafting program. BACKGROUND

The purchase of CAD Stations can accommodate both CAD and board drafting instruction at the same desk. The new stations will ensure that students are learning on the most current equipment utilized in the drafting profession. The classrooms are currently equipped with Hamilton Drafting tables located in three classrooms. IMPACT OF THIS ACTION

Purchase of the CAD Stations will enable the College to train students on the same equipment that is used in the drafting and architectural industries. The purchase of the equipment, as well as the electrical installation, will be procured utilizing competitively bid cooperative contracts that satisfy state bidding requirements. The drafting stations will be purchased from Computer Comforts, Inc. utilizing the Texas Multiple Award Schedule (TXMAS) number 4-7110130. The electrical installation will be completed by Jamail & Smith Construction contract utilizing the BuyBoard Contract #258-07. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

The total project expenditure is $105,631. The purchase of the CAD stations will amount to $71,650 and the electrical installation will cost $33,981. This project is funded by the North campus Non-Departmental budget. MONITORING AND REPORTING TIMELINE

None ATTACHMENTS

None RESOURCE PERSONNEL

Gary Friery 281.458.4050 [email protected] Michael Varnell 281.476.1870 [email protected] Larry Logsdon 281.998.6120 [email protected] Terrie Beasley 281.998.6349 [email protected]

Purchase Request # 2


Consideration of Approval to Extend the Contract

for Collection of Delinquent Ad Valorem Taxes

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It is recommended that the Board of Trustees extend the contract with Danny J. Snooks, Attorney at Law, to collect delinquent ad valorem taxes, penalties and interest on behalf of the District. The term of the contract shall be extended through June 30, 2012. BACKGROUND

In accordance with Section 6.30 of the Texas Property Tax Code, San Jacinto Community College District has contracted with Danny J. Snooks, Attorney at Law, to collect its delinquent taxes since 1997. In accordance with the Texas Property Tax Code, Mr. Snooks’ services are compensated by the delinquent taxpayer based on an additional penalty of twenty percent of the taxes, penalty and interest paid. Mr. Snooks is responsible for all collection and processing expenses. Additionally, he has invested resources in technology, staff and other systems in order to perform these collection efforts. IMPACT OF THIS ACTION

It is recommended that the contract for collection of delinquent taxes be renewed and extended pursuant to the terms of the contract approved by the Board in June, 2007. Such contract contains a clause that if the firm’s performance is acceptable to the District, during the month of May each year the District may offer to extend the term of the contract by one (1) additional year. The renewal each year will result in a continuing three (3) year contract. Continuation of these services will result in the recovery of additional delinquent ad valorem taxes and the related penalty and interest. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

Continuation of these services will result in the recovery of additional delinquent ad valorem taxes and the related penalty and interest which are general revenues of the College.

MONITORING AND REPORTING TIMELINE

Performance under this contract will continue to be monitored throughout the year. ATTACHMENTS

None RESOURCE PERSONNEL

Kenneth Lynn 281.998.6306 [email protected]

Board of Trustees Meeting May 4, 2009 - sanjac.edu

Documents

Transcript of Board of Trustees Meeting May 4, 2009 - sanjac.edu