Board of Trustees Meeting Agenda October 14, 2019 6:00p.m. · 2019. 10. 10. · Julia Donaldson,...
Transcript of Board of Trustees Meeting Agenda October 14, 2019 6:00p.m. · 2019. 10. 10. · Julia Donaldson,...
Board of Trustees Meeting Agenda
October 14, 2019 6:00p.m. Location: Community Meeting Room
Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Mike English or Lara Lorenzi [email protected], by Monday morning if you are unable
to attend the meeting. The meeting will be chaired by Mike English.
Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves
I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutes III. Consent Agenda 2 minutes
a. Minutes b. Director’s Report c. Youth Services Report d. Adult Services Report e. Development Report f. Circulation Report g. Statistics h. Financials
IV. New Business - Discussion Items a. Library Program Policy- Review/Vote- Lara Lorenzi 5 minutes b. Board Descriptions & Expectations-review/edits- Mike English 15 minutes c. Volunteer Handbook Discussion- Lara Lorenzi 5 minutes d. Wage discussion/committee- Mike English 5 minutes e. Other new business 5 minutes
V. Old Business – Discussion Items a. WWW Committee updates - Chris Porcelli 10 minutes b. Other old business? 5 minutes
VI. Public Comments on Meeting – Limit 3 minutes per person VII. Executive Session Move to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law.
VIII. Next meeting Monday November 11, 2019 – /Adjournment
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Director’s Report submitted by: Lara Lorenzi October 2019 Library Board of Trustees Meeting Informational Updates:
• I will be on vacation Monday September 30th and Tuesday October 1st. While I’m out of the office Mark Pinto will be the person in charge. All department heads will handle their one departments. I will be available by cell phone in case of an emergency. I will not be checking e-mail while on vacation.
• Our first payment from PASD was transferred mid-September. It will show in next month’s financials. We should get a second payment in November/December.
• Laurie Harvey from Maillie will be at our November 11, 2019 meeting to discuss the annual audit. • A draft 2020/2021 budget to present for review at the November 2019 meeting. It will be good to discuss the budget
and see what changes the board would like to see. • Please remember to bring in 6 bottles of wine or donate $60 for the wine pull for Wine, Wit and Wisdom. Each bottle
of wine should be valued at $10 or more. • I will be attending the November 21st meeting of the Kiwanis. I will be presenting to the club about the library. • I will be attending the Phoenixville Chamber of Commerce Gala on Saturday November 23rd. • We had to ban a patron on October 2, 2019 due to his behavior that was directed at another patron. The patron was
aggressive, verbally aggressive, and he also grabbed her arm and telling her she needed to leave the library. We have banned him for 2 months. We may extend the ban at a later date. If he were to come into the library during that 2 month period, we will ask him to leave and will call the police if he does not comply. All staff have been alerted and a banning letter has been delivered.
Personnel Updates: • We will be looking to hire a new circulation assistant to replace Brian Templeton. In the meantime other employees
have agreed to fill in the available hours. Facilities Update:
• Routine maintenance has been performed by PASD. • Currently still on-going. Some of the lights in the children’s library are being replaced with brighter LED lights. This is
project has been in the works for some time and we are excited to see the lights getting swapped out. The lower level is quite dark and the new lighting really brightens up the space.
• Continual lawn maintenance. • Our security alarm outgoing phone line was cut at some point. On Saturday September 21st, the alarm system stopped
working. PASD was alerted to the alarm panel issues. They came out to the library on Sunday September 22nd to silence the system. The alarm company was out to review the situation and it was stated that the outgoing phone line was not active. PASD was able to reconnect the phone line and the security alarm system and panel are operational.
Statistical updates: Door Count:
• Door Count YTD: o July 2016 –June 2017: 112,448 o July 2017-June 2018: 130,553 o July 2018- June 2019: 124,294 o July 2018-September 2018: 36,195 o July 2019-September 2019: 37,659
This is a 4% increase over the same period last year.
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• Door Count Current month: • July
o July 2018: 13,452 o July 2019: 14,193
This is a 6% increase over last year. • August
o August 2018: 13,008 o August 2019: 12,998
This is a 0 % increase over last year. • September
o September 2018: 9,735 o September 2019: 10,468
This is an 8% increase over last year. E-Material Circulation: (Circulation calculated by patron’s home library.)
• July o E-books: 2,682 o Audio: 1,884 o Total: 4,566
• August o E-book: 2,561 o Audio: 1,744 o Total: 4,305
• September o E-book: 2,314 o Audio: 1,625 o Total: 3,939
Chester County Library System Updates:
• CCLS Trustee Orientation: Saturday, November 2, 2019 from 9am -12pm located at the Chester County Library in the Struble Room. Please register using the link below:
http://www.eventkeeper.com/code/ekform.cfm?curOrg=CCLT&curName=2019/11/02_New_Trustee_Orientation If you are a new board member and have not attended the training yet, please consider attending. • In October the Chester County Library-Exton will be installing an outdoor locker system for patrons who wish to
pick-up reserved materials after regular business hours when the library is closed. This will be an express pick-up option and items will only be held in the locker for 48 hours. At the end of that period, if the reserved items are not picked-up, the holds will expire and the patron will need to re-reserve the items. The locker will have its own location name and location code in Sierra so that when a hold is triggered for this location at your library it will print a transit slip with the location name just as would occur for a reserved item for pick-up at another member library.
• Chester County library was awarded the following PaLA Awards • Trustee of the Year: Earl Baker • Library of the Year: Chester County Library
• The 2020 County Coordination Aid budget was approved by the DLM at the October 2019 meeting. Computer updates:
• CCLS will be out in late October to complete updates to all the computers in the library. State Updates: None at this time. Meetings Attended: Date Meeting/Outreach/Training 9/10 Chamber Luncheon 9/12 Weekly mtg. with Mike English Rotary
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9/17 Work from home 9/18 HUB at PASD Monthly meeting with Rebecca Krause Monthly meeting with Christine Nicholson 9/19 Meeting with Kurt Kunsch (Phoenixville Federal) and Chris Porcelli Weekly meeting with Mike English Lou Beccaria’s Retirement Party at RiverCrest 9/20 Legislative Breakfast at Chester County Library- Exton 9/23 Meeting with Higher Information Group 9/24 Marketing Training at Henrietta Hankin Library 9/25 Meeting with PASD- Security alarm system and panel 9/26 Meeting with Tamela Luce (PCHF) and Chris Porcelli Rotary 9/27 Meeting at HEART- discussion- White fragility Meeting with Christine Nicholson and Brian Templeton 9/30 Vacation 10/1 Vacation 10/2 Meeting with patron Meeting with Joe Sherwood- Exton Sign DCA budget- Agatha Lyon- Exton 10/8 Monthly meeting with Mark Pinto Weekly meeting with Mike English 10/10 HUB meeting- PASD Administration Building Rotary 10/14 Staff Development Day Training– Henrietta Hankin Branch
Youth Services Report for September 2019 October 2019 Board Meeting
Community Outreach & Partnerships Attended Phoenixville Area School District September Open Houses/Events (R.Krause):
Manavon Elementary School Open House, September 11. Barkley Elementary Open House, September 17. Barkley Elementary, English Language Development Open House, September 18. Early Learning Center First Grade Open House, September 25. Additional attendance at PASD open houses listed in Young Adult Report (below), R. Livsey.
Programming Overview- Events/Programs Held in September
Mr. Dave: Saturday, September 21, 2019, 3:00 PM, All ages & families. A music show featuring old favorites and new songs.
Mathtastic Program: The program is continuing on the second and fourth Saturdays of each month from 4:00-4:45 PM through December 14. Now for those in 5th and 6th grades to strengthen math skills.
Pre-school Yoga has restarted this fall with a new instructor. Future Events in October
Around the World Safari: Saturday, October 19, 2019, 3:00-3:45 PM, All ages and families are welcome. Meet live animals representing four different continents. Please register.
A Sort-of-Spooky Halloween Story Time: Tuesday, October 29, 6:00-7:00 PM, offering stories, music, and make Halloween Crafts. Costumes encouraged but not required.
Happy Halloween Teen Craft Night: October 29, 4:30 PM, Grades 5-12 with crafts snacks, and music. (See Teen Events below.)
Accessibility Children’s Library Displays:
Themes: Literacy Month, Library Card Sign-up Month, Hispanic Heritage Month (first half), Happy Cat Month, Classical Music & Piano Month, Children’s Good Manners Month, Great Heroes and Founding Figures of Civilizations Month, National Wildlife Day, Grandparents Day, Teddy Bear Day, 911 Remembrance, Constitution Day, Batman Day, Dear Diary Day, and more.
Author/Illustrator Displays: Jack Prelutsky, Jon Scieszka, Anthony Brown, Robert McCloskey, Tomie DePaola, Julia Donaldson, H.A. Rey, Shel Silverstein, Bernard Waber, Stan Berenstain, Eric Hill, Martin Hanford, Arthur Geisert, Paul Goble, Else Minarik, Michael Hague, Alexandra Day, Syd Hoff, Gail Gibbons, Jim Arnofsky, more.
Ongoing: 2019 One Book Every Young Child: Barnyard Banter by Denise Fleming and Not A Box by Antoinette Portis. New non-fiction. We are featuring various magazines along with Playaways and Launchpads.
Classes/Training
Webinars: o Hidden Histories: Highlighting Untold Stories from the Past, August 29. o Where the Wild Things Are: Picture Books for Young Readers, September 12. o New Nonfiction for Fall, September 16, 2019.
Meetings
Circulation Meeting, Phoenixville Library, September 4. World Book representative, September 10. L. Lorenzi, September 18. Children’s Librarian Meeting, September 24 at Chester County Library.
Coverage Assistance at Circulation Desk on as-needed basis. 1,000 Books Before Kindergarten: 159 children currently enrolled. Twenty have completed the program.
Monthly Statistics (Overall totals):
Programs/Activities/Visits Attendance/Individuals Preschool Programs 1-2-3 Learn With Me 7 196 Children/Adults 4-5-6 Active Beehive 3 86 Children/Adults Preschool Other 21 482 Children/Adults Happy Feet Music Class 1 23 Children/Adults Little Sprouts Nature Class 1 PACLC-in-house outreach 1 29 Children/Adults School Age Programs Mixed Ages Family Movie Night- Disney Aladdin, 2019 1 31 Children/Young Adults/Adults (inc. 5 Young Adults) Mr. Dave-music show 1 26 Children/Adults Subtotal –Regular Children’s Sessions 36 901 Young Adults
Young Adult-R.Livsey Dungeons & Dragons 1 4 Young Adults Teen Gaming 2 5 Young Adults/Adults PASD High School Class Visit and Tour 1 22 Young Adults/Adults Subtotal of Young Adults 4 31 Young Adults/Adults
Subtotal of All Programs 40 963 Children/Young Adults/Adults
Visiting Groups without a Program Vocational Tech School Scavenger Hunt 1 10 Young Adults Valley Forge Kinderhouse School 1 18 Children/Adults Subtotal of Visiting Groups 2 38 Children/Adults
Total Programs/Events 42 1,001 Children/Young Adults/Adults
Computer Usage Statistics for September 2019: Internet Stations-Individual Usage:
Children’s: 256 desktop computer users, plus two laptop sessions, 1 hour, 30 minutes, 45-minute average session. Total Children’s users: 258.
Young Adult: 68 desktop users, plus seven laptop sessions. Total Young Adult users: 81 AWE Literacy Station: 549 sessions, 261 hours, 28-minute average session.
September 2019
Youth Adult Report
Program Overview
New school year of programming started on September 9th for the Youth Services Department.
Library Displays Decorated the bulletin board coming into the Children’s Library with a fall theme
Created flyers for the Children’s & Teen Halloween events
Coverage
Coverage at Circulation Desk: on as-needed basis.
Monthly Statistics
Programs/Activities Attendance
Dungeons & Dragons (3) 6 young adults
Teen Gaming (3) 2 young adults
Family Movie Night: Aladdin 5 young adults
Visiting Groups
PASD High School Class Visit & Tour 15 young adults/ 7 adults
Total Programs (6) 28 young adults/ 7 adults
Other Activities/ Programs
Open House Attended
Manavon Elementary – September 11th
Schuylkill Elementary – September 24th
Early Learning Center (Kindergarten) – September 26th
Webinars Attended
Where the Wild Reads Are: Picture Books for Young Readers – September 12th
Early Childhood Expertise Beyond Libraryland: Reading Life Between the Lines: Using Children's Literature for Tough
Conversations About Diversity – September 17th
Coaching in Early Childhood – September 25th
Circulation Meetings
Attended September 4th meeting
Other Planning
Currently planning a Teen Halloween Event for October 29th, as well as planning for an event in February with the
potential to add movie matinees to one Saturday a month.
September 2019 Adult Services Report
Regular Activities • Work weekly passport application acceptance shifts and schedule appointments. • Performed 1 notary act. • Staffed Chat with a Librarian (formerly Ask Here PA) online chat reference service for
one hour 9/10. Meetings/Workshops/Other Events Attended • Attended Circ Staff meeting 9/4. • Monthly meeting with Lara 9/10. • Gave presentation on Library programs and services at PARN meeting 9/24. • Viewed “Cooking Classes without a Kitchen” webinar (on cooking-related programming
for libraries) 9/24.
Upcoming Special Programs/Events • “Collage Art Workshop” with Victoria O’Neill 10/15. • Local Author Book Talk: Mod Betty’s Guide to Philadelphia with Beth Lennon 10/17. • “Blogging 101” with Christine Tarlecki 10/19. • “Open Mic Night for Writers” 10/21. • “Create a Painted Pumpkin Glass” with Laura Grablutz 10/22. • APPRISE Medicare Open Enrollment Assistance 10/23 – 12/4. • Abe Ovadia Jazz Duo Concert 10/24. • Microsoft Excel Basic class with Paul Celentano 10/26. • “A Witch in Time: The European Witch Craze” with Jaan Troltenier 10/28. • “Tai Chi and the Art of Mindfulness” with Mitch Goldfarb 11/1. • “Yoga for Beginners” with the Isha Foundation 11/2. • “The Beauty of Color” photography workshop with Laura Keen 11/2. • “Music of the West African Kora” with Sean Gaskell 11/4. • Sports Collectibles Presentation with Leon Castner 11/11.
Program/Event/Other Planning • Scheduling special programs for January and beyond. • Working on publicity for new Digital Conversion Lab items; will be offering orientation
sessions for the Lab. • Planning to add new community info and reference resource pages to website. • Planning to create author read-alike bookmarks for patrons.
September Passport Application Acceptance Statistics
Appointments 170 Income $7,195
vs. August Appointments 291 Income $13,040
September Computer Use Statistics
Laptop Users 41 Adult Internet Stations Individual Users 931 Mobile Printing Users 24 Mobile Hotspot Checkouts 27 Museum Pass Checkouts 37
vs. August
Laptop Users 63 Adult Internet Stations Individual Users 1012 Mobile Printing Users 22 Mobile Hotspot Checkouts 35 Museum Pass Checkouts 52
September Program Statistics
Program Attendance One-on-One Computer Tutoring appointments 7 Phoenixville Tech Group 18 (4 sessions) Career Success Group 30 (4 sessions) Individual Resume/Interviewing Assistance appointments 5 Mobile Workforce Navigator appointments 12 Legal Outreach Clinic 1 ESL Conversation Group 6 (3 sessions) Books on Tap 12 Phoenix Fiction Writers 12 (2 sessions) Outreach: Phoenixville Senior Center Book Club 9 “Wings for Success” Presentation 9/4 4 “WAR: What Is It Good For? Are Current Baseball Stats Ruining the Game?” 9/5
12
“Tai Chi and the Art of Mindfulness” 9/6 23 “Yoga for Beginners” 9/7 12 “Investing 101” 9/9 21 “Make Your Own Acrylic Painting” 9/10 9 Movie Night: “Rocketman” 9/12 26 Local Author Book Talk: Bruce Mowday: “Stealing Wyeth” 9/16 46 “Beginning Needle Felting” 9/17 14 “An Evening with President Ulysses S. Grant” 9/19 31 “Save-Organize-Share Photo Organizing Class” 9/21 12 “Chiropractic: The Nuts & Bolts” 9/23 10
Outreach: PARN Meeting Presentation 9/24 23 Eric Coyne: Bach Solo Cello Recital 9/26 76 “Facebook 101” 9/28 3 “Monster Movies and Scary Stories for Adults” 9/30 21 Total Program Attendance: 455
2019 Adult Summer Reading Program statistics – 799 books read (6% decrease in participation from 2018) Respectfully submitted, Mark Pinto Adult Services Director
www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013
Discover Your Community
Development Financials (As of 9/26)
Individual Giving
Targeted Donors (Appeals) $955.00 Unsolicited Gifts (Donations) $7,073.65 Restricted ($199.50)
Children $199.50 General $0.00
Corporate Engagement Matching Gifts NA 3rd Party Fundraising NA Civic NA
Foundation & Grants Grants $0.00
Special Events Projects/Events $11,863.06
Development Financial Goals (For FY 19 – 20)
Individual Giving Targeted Donors (Appeals) $17,500 Unsolicited $10,000
Restricted Children $3,000 General $3,000
Foundation & Grants Grants $25,000
Corporate Engagement Civic $1,500 3rd Party Fundraiser
Special Events Projects/Events $50,000
www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013
Discover Your Community
Development Report Continued
Wine, Wit & Wisdom Author: Juliet Grames Thursday, November 7th 2019 RiverCrest Golf Club and Preserve Time: 5:45 – 9pm
New Features
VIP Experience w/Juliet Grames (6:05 – 6:30)
Honoring Dr. Harrop during welcome
Sponsorship (10/10) Ticket Sales (10/10) $16,000 $1,510 (12)
Board Action Items:
Purchase tickets and encourage your networks to attend - Family, Friends, Colleagues, Neighbors
Purchase 6 wine bottles or donate cash to committee to purchase wine bottles on your behalf
Ask for silent auction items - Gift Cards, Experiences, Merchandise, Services
Volunteer at wine pull table
Grants Phoenixville Community Health Foundation $10,000 Approved
Notable Meetings:
Reads & Company - Jason Cadigan WWW Dr. Donald Harrop
Reads & Company – Robb Cadigan Phoenixville Federal Bank – Kurt Kunsch
PCHF – Tamela Luce John Kelly
Schuylkill Township – Edward Mentry Keystone Grant Workshop
Phoenixville Rotary Marketing Workshop
Chamber Luncheon
Legislature Breakfast – Rep. Melissa Shusterman
WWW Sponsor – Larry Way
www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013
Discover Your Community
Marketing Report Social Media
Facebook - Analytics (September 12th – October 9th)
183 Post Engagement (The number of times people have engaged with the posts through likes, comments and shares and more.)
1,406 People Reached (The number of people who had any posts from your Page enter their screen, broken down by total, organic and promotions.)
214 New Page Follows (The number of new people who have followed your Page broken down by paid and non-paid. This number is an estimate and may not be precise.)
Circulation Report for October 2019
Volunteers:
o Year-to-Date Total Hours of Volunteering: 422.75 hours o Total Hours of Volunteering for September: 139.25 hours o Acquired two new temporary volunteers and two new permanent volunteers. o Drafted a Volunteer Handbook and updated the Volunteer Application
Library Card Sign-ups for September:
o September was Library Card Sign-up Month - Raffled off a $25.00 Petrucci’s Gift Certificate - Each new library card sign up had the chance to receive a ticket for a chance to win the raffle.
o Total Amount of Patron Applications for September: 143 - Online Applications Total: 12
Circulation Staff Continuing Education:
o CPR Training – September 23rd and October 3rd o Staff Development Day – October 14th (I will also be attending) o Possibly found a training on the opioid epidemic. Waiting to hear from the presenter if they are available on
November 6th or the 16th. Meetings:
o Circulation Meeting – September 4th o Staff Development Day Committee Meeting – September 11th o Meeting with Lara – September 18th o Staff Development Day Set-up Meeting – October 11th o Meeting with Lara – October 15th
Circulation Staff:
o Currently looking for a part-time circulation assistant. - Average 4-8 hours per week - Staff have been interested in picking up hours permanently that were available.
Additional Updates:
o Was on vacation from September 30th through October 4th. o Continuing to contact cash register companies. Both circulation desks will eventually require updated cash
registers. Respectfully Submitted, Christine Nicholson Circulation Manager & Volunteer Coordinator October 2019
Jan Feb March April May June July Aug Sept Oct Nov Dec
2017 32,777 30,353 33,156 31,076 32,658 32,324 38,404 37,984 33,221 34,445 32,742 34,374
2018 39,517 35,554 40,880 39,606 41,221 43,825 49,446 49,190 44,838 46,512 44,617 45,459
2019 52,474 48,270 52,779 50,521 52,922 55,778 59,442 58,194 53,763
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
OverDrive Circulation 2017, 2018 and 2019
2017 2018 2019
Jan Feb March April May June July Aug Sept Oct Nov Dec
2017 294,812 276,103 322,125 291,011 292,474 344,982 373,740 351,907 290,713 294,512 281,047 249,729
2018 287,218 274,771 314,580 292,360 285,564 341,944 383,280 352,003 294,916 298,353 280,206 257,555
2019 307,209 287,738 311,981 295,288 287,167 339,329 388,003 346,194 294,581
0
100,000
200,000
300,000
400,000
500,000
Circulation 2017, 2018 and 2019
2017 2018 2019
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A B C D E F G H I J K L M N O U
Circulation Comparisons 2019 January February March April May June July August September October November December Total
ATGLEN 2015 2202 1966 2136 1933 1826 2453 3218 2255 1760 2031 2328 2021 26129 -6.54%
2016 1732 1851 2085 1748 1801 3004 2865 2632 2145 2488 2402 1970 26723 2.27%
2017 1979 2014 2652 2418 2463 2919 3064 2692 2289 2058 2040 1711 28299 5.90%
2018 2282 2322 2412 2312 2196 3385 3595 2825 2046 2451 2294 2127 30247 6.88%
2019 2846 2239 2568 2454 2372 2789 3065 2599 2160 23092
AVON GROVE 2015 11938 11595 12376 12101 11269 14689 17630 15641 13017 12482 11510 10358 154606 -4.01%
2016 11230 12395 12620 12241 11840 14923 16493 15707 12466 11651 10901 9955 152422 -1.41%
2017 10090 9617 11285 10205 10693 13708 15089 13925 11352 11106 10354 8281 135705 -10.97%
2018 9921 10844 11813 10590 10220 13313 16106 14095 11408 11291 10014 8830 138445 2.02%
2019 11857 11207 11573 11378 11424 13905 17138 14038 11252 113772
CCL/HANKIN 2015 144258 137057 147755 133315 127403 166006 173892 162749 137639 133545 129445 123917 1716981 -3.23%
2016 139036 137550 143223 136492 133730 161273 167029 159409 131729 129112 126027 120119 1684729 -1.88%
2017 132202 123260 144753 129706 129062 149185 160461 151917 127112 127719 122498 110904 1608779 -4.51%
2018 126699 121709 138899 127420 123573 145591 162876 149438 127242 125674 119511 111398 1580030 -1.79%
2019 131898 124255 135942 126009 123301 145315 161746 146273 126353 1221092
CHESTER SPRINGS 2015 2681 2513 2681 2582 2365 3085 3622 3224 2335 2338 2306 2199 31931 -6.59%
2016 2203 2567 2520 2118 2454 3116 3701 3334 2543 2664 2387 2394 32001 0.22%
2017 3173 3094 3533 3272 3242 3490 4327 4045 3317 3566 3325 2861 41245 28.89%
2018 3097 2912 3760 3388 2996 3692 4721 4088 3002 3138 2919 2867 40580 -1.61%
2019 3628 3444 3634 3328 3121 4089 5216 4611 3753 34824
COATESVILLE 2015 4594 4385 4631 4546 3857 5818 6893 5924 4799 4689 4411 4093 58640 -0.25%
2016 4554 5014 4918 4741 4801 6150 6503 5580 4301 4513 4051 3211 58337 -0.52%
2017 4404 4365 4803 4592 4109 5272 5309 4937 4097 4016 3645 3147 52696 -9.67%
2018 3751 3337 3769 3930 3955 5007 5175 4241 3376 3825 3343 2985 46694 -11.39%
2019 4038 3982 4098 4473 4281 5350 6520 5004 4434 42180
DOWNINGTOWN 2015 9472 10025 10696 9554 8847 12782 13368 11452 10507 10136 9686 8606 125131 28.67%
2016 9496 9974 10915 10121 10094 13129 13571 13106 11466 10478 9477 8661 130488 4.28%
2017 13299 12880 14607 13148 14460 17606 18102 17316 15036 15685 14082 11990 178211 36.57%
2018 12705 12259 14176 13312 13709 17203 18394 17109 14778 14552 13931 11328 173456 -2.67%
2019 14002 13202 14228 13512 13545 16894 19723 17222 14850 137178
EASTTOWN 2015 23032 20912 23111 21758 20543 25409 28425 25208 22525 22422 21269 20088 274702 1.12%
2016 22479 22349 23254 22167 21806 25686 25484 25373 21683 22410 20838 19285 272814 -0.69%
2017 24754 23207 27535 23889 25082 28548 31446 30112 24984 25394 23027 21465 309443 13.43%
2018 27973 24084 28349 27487 27068 30526 33781 32462 28684 28684 26673 25587 341358 10.31%
2019 30566 28729 30529 29221 29231 33377 36995 33153 29586 281387
HONEY BROOK 2015 5711 5693 5571 5681 4939 6948 8137 6664 5705 5756 5349 5652 71806 0.83%
2016 6287 6814 6367 6110 5635 7358 8355 7179 5674 5948 5600 5399 76726 6.85%
2017 5265 5706 5935 5705 5862 6152 6945 6306 5129 4974 5298 4607 67884 -11.52%
2018 5416 5298 6292 5851 5389 6327 7555 6122 5504 5967 5720 5420 70861 4.39%
2019 6051 6068 5853 5821 5518 6650 7552 6507 5270 55290
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A B C D E F G H I J K L M N O U
January February March April May June July August September October November December Total
KENNETT 2015 15021 12842 13575 10084 12511 18526 20492 18492 14806 14467 13717 13951 178484 -0.83%
2016 13854 13535 14864 13971 13968 18430 19464 19299 14195 13873 13564 12173 181190 1.52%
2017 15918 14231 16467 15153 15184 17888 20029 19076 14579 15061 14573 13371 191530 5.71%
2018 13977 13147 15378 13999 14772 17625 20430 19251 14658 15465 14189 13277 186168 -2.80%
2019 13948 12581 14144 13752 13691 16360 20071 16926 13556 135029
MALVERN 2015 10047 9063 10880 10169 10663 12303 15225 13823 10754 11185 9889 8982 132983 -1.73%
2016 8257 8723 9046 8124 7833 10528 10944 10444 8047 7906 7762 6456 104070 -21.74%
2017 6452 6243 7431 6574 6880 8467 9505 8950 7172 7416 6853 5934 87877 -15.56%
2018 6405 6096 6715 6137 6318 8353 10024 9158 6619 7166 6367 6077 85435 -2.78%
2019 6959 6470 7080 6435 6482 7957 9783 8479 6384 66029
OXFORD 2015 9824 9348 10195 9688 9124 11925 14310 12610 10513 10486 9794 8561 126378 -3.62%
2016 10101 9930 10175 9071 9616 12459 12477 12216 9867 9749 9465 8234 123360 -2.39%
2017 9356 8425 9962 8779 9080 11236 12124 11406 9762 9852 9314 7820 117116 -5.06%
2018 8922 8768 9747 9779 9012 11180 12117 11964 9870 10368 9255 7781 118763 1.41%
2019 10087 8920 10355 10203 9516 10613 12359 11274 9283 92610
PARKESBURG 2015 5988 5524 6009 5733 4728 6015 6090 5822 5564 6153 5776 5243 68645 -4.89%
2016 5063 5352 6117 5356 4525 6188 6123 5858 5174 4711 5229 4833 64529 -6.00%
2017 4574 4094 5461 4865 4611 5523 4925 4994 4623 4995 4837 4262 57764 -10.48
2018 4365 4671 4750 5011 3994 4958 5472 5044 4194 4946 4731 4022 56158 -2.78%
2019 4805 4558 4712 4310 3442 4283 5178 4224 3946 39458
PHOENIXVILLE 2015 18953 17975 20545 19512 17576 24239 26231 23933 19569 18861 18403 16380 242177 1.08%
2016 18142 17905 18874 18431 17577 22324 25259 23675 18234 17233 17936 15728 231318 -4.48%
2017 16863 15638 17989 16775 16883 20432 23422 21426 16406 16913 16482 14150 213379 -7.76
2018 16378 15456 18147 17387 17182 21454 24052 21636 17349 18362 17113 14747 219263 2.77%
2019 18264 16664 17865 17693 16611 20239 24236 21452 17445 170469
SPRING CITY 2015 3755 3375 3807 3751 3312 4538 5374 4223 3623 3549 3342 3131 45780 30.75%
2016 3371 3409 3770 3182 3153 4456 4443 4637 3583 3515 3166 3136 43821 -4.28%
2017 3376 2977 3149 3244 2855 4285 4370 4329 3281 3493 3062 2484 40905 -6.65
2018 2772 2887 3401 2923 3007 4212 4618 4166 3163 3102 2704 2318 39273 -3.99%
2019 2948 2858 3144 2892 3184 3971 4980 3791 2666 30434
TREDYFFRIN/PAOLI 2015 28397 26554 29826 26823 26856 30768 33426 33110 27225 27733 26910 26597 344225 -1.98%
2016 29112 29095 30008 29071 28985 33163 36592 34309 29413 29917 28226 28149 366040 6.34%
2017 30829 28503 32762 30000 29348 34212 36846 34562 28763 29743 28788 26777 371133 1.39%
2018 30450 29542 33492 30027 29914 34180 37196 34597 30110 30224 29301 27796 376829 1.53%
2019 32444 30670 33220 31319 29629 32899 36563 35057 31093 292894
WEST CHESTER 2015 13147 12302 13483 12440 12219 16145 17986 15878 12978 13674 13108 11850 165210 0.39%
2016 12766 12923 13203 12582 12230 15853 16431 16343 12526 11858 11289 10335 158339 -4.16%
2017 12278 11849 13801 12686 12660 16059 17776 15914 12811 12521 12869 9965 161189 1.80%
2018 12105 11439 13480 12807 12309 14938 17168 15807 12913 13138 12141 10995 159240 -1.21%
2019 12868 11891 13036 12488 11819 14638 16878 15584 12550 121752
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123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
A B C D E F G H I J K L M N O U
January February March April May June July August September October November December Total
System 2009 314514 316598 351000 330124 313584 393702 438914 395383 336133 332569 318368 286320 4127209
2010 325911 314476 365487 314192 307260 384072 430039 406160 330681 322851 325194 276392 4102715
2011 321538 312861 355908 319915 309108 386003 411359 405555 327730 316272 318126 287588 4071963
2012 331201 327004 351807 319127 307838 383042 421728 376945 303187 312090 312984 271283 4018236
2013 322760 310288 335590 312997 308489 366229 433261 379949 303346 316223 298777 269065 3956974
2014 303205 282462 330326 299557 296856 347702 411539 361843 317450 294446 285698 274294 3805378
2015 309020 291129 317277 289670 278038 361649 394319 361008 303319 299507 287243 271629 3763808 -1.09%
2016 297683 299386 311959 295526 290048 358040 375734 359101 293046 288026 278320 260038 3706907 -1.51%
2017 294812 276103 322125 291011 292474 344982 373740 351907 290713 294512 281047 249729 3663155 -1.18%
2018 287218 274771 314580 292360 285564 341944 383280 352003 294916 298353 280206 257555 3662750 -0.01%
2019 307209 287738 311981 295288 287167 339329 388003 346194 294581 2857490
2010 to 2009 2010<2009 3.62% -0.68% 4.12% -4.83% -2.02% -2.45% -2.03% 2.72% -1.63% -2.91% 2.14% -3.47% -0.60%
2011 to 2010 2011<2010 -1.35% -0.52% -2.62% 1.83% 0.60% 1.00% -4.35% -0.15% -0.89% -1.00% -2.17% 0.41% -0.75%
2012 to 2011 2012<2011 3.01% 4.52% -4.15% -0.25% -0.41% -0.77% 2.52% -7.05% -7.49% -1.32% -1.62% -5.67% -1.32%
2013 to 2012 2013<2012 -2.55% -5.11% -4.61% -1.92% 0.21% -4.39% 2.74% 0.80% 0.05% 1.21% -4.55% -0.82% -1.52%
2014 to 2013 2014<2013 -6.06% -8.97% -1.57% -4.29% -3.77% -5.06% -5.01% -4.77 4.65 -6.89% -4.38% 1.94% -3.83%
2015 to 2014 2015<2014 1.92% 3.07% -3.95% -3.30% -6.34% 4.01% -4.18% -0.23% -4.45% 1.72% 0.54% -0.97% -1.09%
2016 to 2015 2016<2015 -3.67% 2.84% -1.68% 2.02% 4.32% -0.99% -4.71% -0.53% -3.39% -3.83% -3.11% -4.27% -1.51%
2017 to 2016 2017<2016 -0.96% -7.78% 3.26% -1.53% 0.84% -3.65% -0.54% -2.00% -0.80% 2.25% 0.98% -3.96% -1.18%
2018 to 2017 2018<2017 -2.58% -0.48% -2.34% 0.46% -2.36% -0.88% 2.55% 0.00% 1.45% 1.30% -0.30% 3.13% -0.01%
2018 to 2019 2019<2018 6.96% 4.72% -0.83% 1.01% 0.56% -0.76% 1.23% -0.17% -0.12%
YTD 2018 287218 274771 314580 292360 285564 341944 383280 352003 294916 2826636
YTD 2019 307209 287738 311981 295288 287167 339329 388003 346194 294581 2857490 0.01%
September 2019 Circulation
Sierra OverDrive Total
Atglen 1878 282 2160
Avon Grove 8845 2407 11252
Chester County/Hankin 107112 19241 126353
Chester Springs 2546 1207 3753
Coatesville 4240 194 4434
Downingtown 12516 2334 14850
Easttown 18773 10813 29586
Honey Brook 4991 279 5270
Kennett 9855 3701 13556
Malvern 5622 762 6384
Oxford 7471 1812 9283
Parkesburg 3749 197 3946
Phoenixville 14749 2696 17445
Spring City 2336 330 2666
Tredyffrin/Paoli 26151 4942 31093
West Chester 9984 2566 12550
TOTAL 240818 53763 294581
1%
4%
43%
1%2%
5%
10%
2%
5%
2%
3%
1%
6%
1%
11%
4% Atglen
Avon Grove
Chester County/Hankin
Chester Springs
Coatesville
Downingtown
Easttown
Honey Brook
Kennett
Malvern
Oxford
Parkesburg
Phoenixville
Spring City
Tredyffrin/Paoli
West Chester
OverDrive Percentage Distribution 2019
Library Percentage January February March April May June July August Sept October Nov Dec Total
TOTAL 52474 48270 52779 50521 52922 55778 59442 58194 53763 52474
Atglen 0.53% 276 253 277 265 278 293 312 306 282 2542
Avon Grove 4.48% 2349 2161 2363 2262 2369 2497 2661 2605 2407 21676
Chester County/HH 35.79% 18779 17275 18889 18080 18940 19962 21273 20827 19241 173265
Chester Springs 2.24% 1178 1084 1185 1134 1188 1252 1334 1306 1207 10868
Coatesville 0.36% 189 174 190 182 191 201 214 210 194 1746
Downingtown 4.34% 2278 2095 2291 2193 2297 2421 2580 2526 2334 21017
Easttown 20.11% 10554 9709 10615 10162 10644 11219 11956 11705 10813 97376
HoneyBrook 0.52% 273 251 274 262 275 290 309 302 279 2514
Kennett 6.88% 3612 3323 3633 3478 3643 3840 4092 4006 3701 33327
Malvern 1.42% 744 684 748 716 750 790 842 825 762 6860
Oxford 3.37% 1769 1627 1779 1703 1784 1880 2003 1961 1812 16317
Parkesburg 0.37% 192 177 193 185 194 204 218 213 197 1775
Phoenixville 5.01% 2631 2420 2647 2533 2654 2797 2981 2918 2696 24277
Spring City 0.61% 322 296 324 310 325 342 365 357 330 2969
Tredyffrin/Paoli 9.19% 4823 4437 4851 4644 4864 5127 5464 5349 4942 44500
West Chester 4.77% 2505 2304 2520 2412 2526 2663 2838 2778 2566 23112
Total 100.0% 52474 48270 52779 50521 52922 55778 59442 58194 53763 484143
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23
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27
28
29
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32
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A B C D E F G H I J K L M N Q
Computer Usage 2019 (Sessions)
2019 YTD
January February March April May June July 16-31 August September October November December Total Percentage
Atglen 172 275 227 674 0.70%
Avon Grove 682 1120 1019 2821 2.93%
Chester County 6084 10234 9358 25676 26.67%
Chester Springs 155 154 211 520 0.54%
Coatesville 1516 2672 2442 6630 6.89%
Downingtown 1132 1798 1590 4520 4.69%
Easttown 2076 3370 3247 8693 9.03%
Hankin 1289 2008 1940 5237 5.44%
Honey Brook 231 385 346 962 1.00%
Kennett 1184 2005 1740 4929 5.12%
Malvern 607 958 734 2299 2.39%
Oxford 633 1328 1368 3329 3.46%
Paoli 562 1207 1021 2790 2.90%
Parkesburg 254 602 532 1388 1.44%
Phoenixville 1679 3135 2552 7366 7.65%
Spring City 362 646 660 1668 1.73%
Tredyffrin 2876 5222 4644 12742 13.23%
West Chester 951 1569 1516 4036 4.19%
System 22445 38688 35147 96280 100.00%
September 2019 Computer Usage (Sessions)
Envisionware Wireless Total
Atglen 76 151 227
Avon Grove 494 525 1019
Chester County 3670 5688 9358
Chester Springs 86 125 211
Coatesville 1085 1357 2442
Downingtown 788 802 1590
Easttown 1154 2093 3247
Hankin 545 1395 1940
Honey Brook 206 140 346
Kennett 659 1081 1740
Malvern 318 416 734
Oxford 557 811 1368
Paoli 423 598 1021
Parkesburg 240 292 532
Phoenixville 1286 1266 2552
Spring City 307 353 660
Tredyffrin 1267 3377 4644
West Chester 432 1084 1516
TOTAL 13593 21554 35147
1%
3%
27%
<1
7%
5%
9%6%1%
5%
2%
4%
3%
<1
7%
<1
13%
4%
Computer Usage
Atglen
Avon Grove
Chester County
Chester Springs
Coatesville
Downingtown
Easttown
Hankin
Honey Brook
Kennett
Malvern
Oxford
Paoli
Parkesburg
Phoenixville
Spring City
Tredyffrin
West Chester
11:06 AM
10/09/19
Cash Basis
Phoenixville Public Library
Profit & Loss Budget vs. Actual July through September 2019
Page 1 of 5
Jul - Sep 19 Budget $ Over Budget % of Budget Last Year
Ordinary Income/Expense
Income
400 · Appropriations
400.1 · Appropriation - P.A.S.D. 0.00 566,411.00 -566,411.00 0.0% 141,826.25
400.2 · Appropriation - County 17,524.64 71,000.00 -53,475.36 24.68% 18,063.33
400.3 · Appropriation - State 0.00 84,000.00 -84,000.00 0.0% 0.00
400.4 · Appropriation - Charlestown Tws 0.00 5,500.00 -5,500.00 0.0% 0.00
400.5 · Appropriation - Schuylkill Twp 0.00 1,500.00 -1,500.00 0.0% 0.00
Total 400 · Appropriations 17,524.64 728,411.00 -710,886.36 2.41% 159,869.58
412 · Development Income
412.1 · Grants 0.00 25,000.00 -25,000.00 0.0% 1,000.00
412.2 · Projects/Events 12,188.06 50,000.00 -37,811.94 24.38% 20,493.14
412.3 · Annual Appeal 955.00 17,500.00 -16,545.00 5.46% 665.00
412.4 · Donations
412.4.1 · Unrestricted 7,087.18 10,000.00 -2,912.82 70.87% 903.04
412.4.2 · Restricted - General 25.00 3,000.00 -2,975.00 0.83% 0.00
412.4.3 · Restricted - Children's 199.50 3,000.00 -2,800.50 6.65% 298.61
Total 412.4 · Donations 7,311.68 16,000.00 -8,688.32 45.7% 1,201.65
412.5 · Civic Organizations 0.00 1,500.00 -1,500.00 0.0% 245.84
Total 412 · Development Income 20,454.74 110,000.00 -89,545.26 18.6% 23,605.63
420 · Operations Income
420.10 · Notary Services 90.00 300.00 -210.00 30.0% 0.00
420.9 · Hot Spots 938.00 4,000.00 -3,062.00 23.45% 910.00
420.1 · Fines 5,866.67 23,000.00 -17,133.33 25.51% 5,419.11
420.2 · Passport Applications 28,140.00 126,000.00 -97,860.00 22.33% 27,446.50
420.3 · Interest 168.53 1,500.00 -1,331.47 11.24% 217.03
420.4 · Items Sold 1,200.18 4,000.00 -2,799.82 30.01% 1,253.49
420.5 · Lost Books 723.49 2,500.00 -1,776.51 28.94% 986.02
420.6 · Other (Copier, etc.) 1,581.27 5,500.00 -3,918.73 28.75% 1,324.93
420.7 · Rentals/Community Room 37.50 0.00 37.50 100.0% 150.00
420.8 · Rentals/Collection
420.8.1 · Library Income 3,835.98 13,000.00 -9,164.02 29.51% 3,911.38
11:06 AM
10/09/19
Cash Basis
Phoenixville Public Library
Profit & Loss Budget vs. Actual July through September 2019
Page 2 of 5
Jul - Sep 19 Budget $ Over Budget % of Budget Last Year
420.8.2 · PA Sales Tax -5.29 0.00 -5.29 100.0% -16.40
Total 420.8 · Rentals/Collection 3,830.69 13,000.00 -9,169.31 29.47% 3,894.98
Total 420 · Operations Income 42,576.33 179,800.00 -137,223.67 23.68% 41,602.06
Total Income 80,555.71 1,018,211.00 -937,655.29 7.91% 225,097.27
Expense
500 · Adult Library
500.15 · Mobile Hotspots 1,058.40 3,200.00 -2,141.60 33.08% 0.00
500.14 · Museum Passes 305.00 1,500.00 -1,195.00 20.33% 0.00
500.13 · Professional Develop. Material 779.47 900.00 -120.53 86.61% 894.47
500.1 · Books
500.1.1 · Physical Books 7,704.18 31,000.00 -23,295.82 24.85% 7,202.37
500.1.2 · E-Books 2,620.44 14,122.00 -11,501.56 18.56% 1,890.25
Total 500.1 · Books 10,324.62 45,122.00 -34,797.38 22.88% 9,092.62
500.2 · Magazines & Newspapers 3,894.97 5,200.00 -1,305.03 74.9% 4,245.13
500.3 · Audios 1,717.23 7,000.00 -5,282.77 24.53% 2,003.39
500.4 · Videos 1,408.82 7,000.00 -5,591.18 20.13% 3,043.06
500.5 · Software 0.00 400.00 -400.00 0.0% 89.87
500.6 · Reference 398.68 1,500.00 -1,101.32 26.58% 171.60
500.7 · Programs - Adult 1,575.00 5,200.00 -3,625.00 30.29% 1,118.00
500.8 · Program Supplies - Adult 727.90 1,600.00 -872.10 45.49% 523.38
Total 500 · Adult Library 22,190.09 78,622.00 -56,431.91 28.22% 21,181.52
510 · Youth Library
510.1 · Books
510.1.1 · Physical Books 4,987.51 27,000.00 -22,012.49 18.47% 2,981.22
510.1.2 · E-Books 1,398.83 7,330.00 -5,931.17 19.08% 162.28
Total 510.1 · Books 6,386.34 34,330.00 -27,943.66 18.6% 3,143.50
510.2 · Magazines 639.71 650.00 -10.29 98.42% 488.30
510.3 · Audios 387.12 2,500.00 -2,112.88 15.49% 220.90
510.4 · Videos 1,527.41 3,500.00 -1,972.59 43.64% 796.38
510.5 · Software 212.91 1,000.00 -787.09 21.29% 100.98
510.7 · Programs - Children 1,195.00 8,000.00 -6,805.00 14.94% 545.00
510.8 · Program Supplies - Children 992.30 6,000.00 -5,007.70 16.54% 783.00
11:06 AM
10/09/19
Cash Basis
Phoenixville Public Library
Profit & Loss Budget vs. Actual July through September 2019
Page 3 of 5
Jul - Sep 19 Budget $ Over Budget % of Budget Last Year
510.13 · Young Adult - All 1,338.81 4,000.00 -2,661.19 33.47% 346.07
510.14 · Programs - Young Adults 145.45 730.00 -584.55 19.93% 378.61
510.15 · Program Supplies - Young Adult 168.44 700.00 -531.56 24.06% 44.36
Total 510 · Youth Library 12,993.49 61,410.00 -48,416.51 21.16% 6,847.10
520 · Development Expense
520.8 · Donor Management 0.00 3,948.00 -3,948.00 0.0% 0.00
520.1 · Annual Appeal 0.00 5,600.00 -5,600.00 0.0% 36.50
520.3 · Special Events 6,513.84 22,500.00 -15,986.16 28.95% 2,518.04
520.5 · Marketing 0.00 1,872.00 -1,872.00 0.0% 725.96
Total 520 · Development Expense 6,513.84 33,920.00 -27,406.16 19.2% 3,280.60
530 · Administration
530.1 · General
530.1.1 · Audit/Form 990 0.00 8,100.00 -8,100.00 0.0% 0.00
530.1.2 · Library Board Expenses 249.04 1,700.00 -1,450.96 14.65% 55.07
530.1.3 · Staff Development/Memberships 617.90 2,100.00 -1,482.10 29.42% 297.15
530.1.4 · Insurance 1,326.00 1,500.00 -174.00 88.4% -1,326.00
530.1.5 · Advertising 169.00 1,000.00 -831.00 16.9% 169.00
530.1.6 · Legal Expense 0.00 5,000.00 -5,000.00 0.0% 0.00
530.1.7 · Credit Card Fees 920.41 2,700.00 -1,779.59 34.09% -1,065.15
530.1.8 · Marketing and Website 881.11 1,500.00 -618.89 58.74% 856.85
530.1.9 · Miscellaneous 0.00 150.00 -150.00 0.0% 0.00
Total 530.1 · General 4,163.46 23,750.00 -19,586.54 17.53% -1,013.08
540 · Utilities
540.1 · Electricity 4,401.06 14,600.00 -10,198.94 30.14% 4,469.94
540.2 · Gas 330.83 3,000.00 -2,669.17 11.03% 264.77
540.3 · Telephone 1,511.32 5,500.00 -3,988.68 27.48% 1,537.04
540.4 · Trash Collection 89.00 300.00 -211.00 29.67% 85.00
540.5 · Water & Sewer 311.36 1,350.00 -1,038.64 23.06% 597.36
Total 540 · Utilities 6,643.57 24,750.00 -18,106.43 26.84% 6,954.11
550 · Computer Expense
550.2 · Hardware 0.00 4,000.00 -4,000.00 0.0% 184.80
550.3 · Hardware Maintenance 345.00 0.00
11:06 AM
10/09/19
Cash Basis
Phoenixville Public Library
Profit & Loss Budget vs. Actual July through September 2019
Page 4 of 5
Jul - Sep 19 Budget $ Over Budget % of Budget Last Year
550.4 · Software 600.00 1,000.00 -400.00 60.0% 600.00
550.5 · Software Maintenance 151.81 1,500.00 -1,348.19 10.12% 167.00
550.6 · Supplies 519.67 3,000.00 -2,480.33 17.32% 1,325.08
Total 550 · Computer Expense 1,616.48 9,500.00 -7,883.52 17.02%
560 · Other Supplies and Expense
560.1 · Collection Maintenance 911.17 2,800.00 -1,888.83 32.54% 335.54
560.2 · Library 1,463.02 4,000.00 -2,536.98 36.58% 1,304.04
560.3 · Office 1,157.14 4,000.00 -2,842.86 28.93% 1,149.40
560.4 · Postage 1,066.04 6,500.00 -5,433.96 16.4% 1,527.49
Total 560 · Other Supplies and Expense 4,597.37 17,300.00 -12,702.63 26.57% 4,316.47
570 · Equipment Leasing/Rental 1,391.94 5,090.00 -3,698.06 27.35% 2,628.43
580 · Buildings & Grounds
580.1 · Maintenance
580.1.2 · Grounds 23.48 1,000.00 -976.52 2.35% 0.00
Total 580.1 · Maintenance 23.48 1,000.00 -976.52 2.35% 0.00
580.5 · Janitorial Expense
580.5.1 · Service 5,150.00 16,600.00 -11,450.00 31.02% 5,150.00
580.5.2 · Supplies 592.53 3,000.00 -2,407.47 19.75% 1,154.36
Total 580.5 · Janitorial Expense 5,742.53 19,600.00 -13,857.47 29.3% 6,304.36
580.7 · Minor Improvements and Repairs 0.00 500.00 -500.00 0.0% 0.00
Total 580 · Buildings & Grounds 5,766.01 21,100.00 -15,333.99 27.33% 6,304.36
Total 530 · Administration 24,178.83 101,490.00 -77,311.17 23.82% 21,467.17
610 · Salaries & Benefits
610.1 · Salaries
610.1.1 · Full-Time 74,613.60 397,187.00 -322,573.40 18.79% 77,652.10
610.1.2 · Part-Time 23,849.59 100,611.00 -76,761.41 23.71% 23,090.63
610.1.3 · Passport Agents 3,040.37 21,148.00 -18,107.63 14.38% 2,864.67
610.1.4 · Consultants 0.00 0.00 0.00 0.0% 1,236.48
Total 610.1 · Salaries 101,503.56 518,946.00 -417,442.44 19.56% 104,843.88
610.2 · Social Security Expense 7,524.41 39,669.00 -32,144.59 18.97% 7,650.18
610.3 · Employee Benefit Expense
610.3.2 · H.S.A. Contribution 0.00 9,000.00 -9,000.00 0.0% 0.00
11:06 AM
10/09/19
Cash Basis
Phoenixville Public Library
Profit & Loss Budget vs. Actual July through September 2019
Page 5 of 5
Jul - Sep 19 Budget $ Over Budget % of Budget Last Year
610.3 · Employee Benefit Expense - Other 0.00 92,646.00 -92,646.00 0.0% 0.00
Total 610.3 · Employee Benefit Expense 0.00 101,646.00 -101,646.00 0.0% 0.00
610.4 · Retirement Expense 0.00 82,508.00 -82,508.00 0.0% 0.00
Total 610 · Salaries & Benefits 109,027.97 742,769.00 -633,741.03 14.68% 112,494.06
Total Expense 174,904.22 1,018,211.00 -843,306.78 17.18% 165,270.45
Net Ordinary Income -94,348.51 0.00 -94,348.51 100.0% 59,826.82
Other Income/Expense
Other Expense
750 · Non-Operating Expense
750.1 · Furniture, etc. 1,108.79 0.00 1,108.79 100.0% 1,919.11
Total 750 · Non-Operating Expense 1,108.79 0.00 1,108.79 100.0% 1,919.12
Total Other Expense 1,108.79 0.00 1,108.79 100.0% 1,919.11
Net Other Income -1,108.79 0.00 -1,108.79 100.0% -1,919.11Net Income -95,457.30 0.00 -95,457.30 100.0% 57,907.71
11:31 AM
10/09/19
Cash Basis
Phoenixville Public Library
Balance Sheet Prev Year Comparison As of September 30, 2019
Page 1 of 2
ould we
Sep 30, 19 Sep 30, 18 $ Change % Change
ASSETS
Current Assets
Checking/Savings
100 · Phoenixville Federal Savings #1
100.7 · Certificate of Deposit (59971) 30,000.00 0.00 30,000.00 100.0%
100.6 · Certificate of Deposit (59970) 20,000.00 0.00 20,000.00 100.0%
100.5 · Certificate of Deposit (59969) 20,000.00 0.00 20,000.00 100.0%
100.1 · Operating Checking (040016792) 54,953.43 16,931.60 38,021.83 224.56%
100.2 · Operating Money Market 63,016.21 308,142.60 -245,126.39 -79.55%
100.3 · Operating Credit Card Receipts 6,130.28 15,199.21 -9,068.93 -59.67%
Total 100 · Phoenixville Federal Savings #1 194,099.92 340,273.41 -146,173.49 -42.96%
105 · Petty Cash
105.6 · Paypal 5,369.00 5,369.00 0.00 0.0%
105 · Petty Cash - Other 500.00 500.00 0.00 0.0%
Total 105 · Petty Cash 5,869.00 5,869.00 0.00 0.0%
106 · Circulation Cash 500.00 500.00 0.00 0.0%
Total Checking/Savings 200,468.92 346,642.41 -146,173.49 -42.17%
Other Current Assets
130 · Prepaid Expenses 8,509.00 8,509.00 0.00 0.0%
Total Other Current Assets 8,509.00 8,509.00 0.00 0.0%
Total Current Assets 208,977.92 355,151.41 -146,173.49 -41.16%
Fixed Assets
150 · General Fixed Assets
150.1 · Leasehold Improvements
150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%
150.1.2 · General 0.06 0.06 0.00 0.0%
Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%
150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%
150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%
Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%
Total Fixed Assets 0.24 0.24 0.00 0.0%TOTAL ASSETS 208,978.16 355,151.65 -146,173.49 -41.16%
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
201 · Accounts Payable 2,808.51 2,808.51 0.00 0.0%
220 · Credit Card Payables 717.50 717.50 0.00 0.0%
Total Accounts Payable 3,526.01 3,526.01 0.00 0.0%
Other Current Liabilities
221 · Accounts Payable - Other 0.01 0.01 0.00 0.0%
230 · Employee Costs Payable
230.5 · Accrued Vacation 7,358.00 7,358.00 0.00 0.0%
230.1 · Salaries Payable 14,412.95 14,412.95 0.00 0.0%
11:31 AM
10/09/19
Cash Basis
Phoenixville Public Library
Balance Sheet Prev Year Comparison As of September 30, 2019
Page 2 of 2
ould we
Sep 30, 19 Sep 30, 18 $ Change % Change
Total 230 · Employee Costs Payable 21,770.95 21,770.95 0.00 0.0%
Total Other Current Liabilities 21,770.96 21,770.96 0.00 0.0%
Total Current Liabilities 25,296.97 25,296.97 0.00 0.0%
Total Liabilities 25,296.97 25,296.97 0.00 0.0%
Equity
310 · Contributed Capital 0.24 0.24 0.00 0.0%
319 · Net Assets 279,138.25 271,946.73 7,191.52 2.64%
Net Income -95,457.30 57,907.71 -153,365.01 -264.84%
Total Equity 183,681.19 329,854.68 -146,173.49 -44.32%TOTAL LIABILITIES & EQUITY 208,978.16 355,151.65 -146,173.49 -41.16%
Phoenixville Public Library Program Policy
The Phoenixville Public Library supports its mission and strategic plan by developing and presenting programs that provide additional opportunities for information, learning and entertainment. Programming is an integral component of the library service. A “program” is a planned interaction between the library staff and the program participants. A program may occur in or out of the library, in person or by technological means by a staff member or other presenter and sponsored by the library.
Ultimate responsibility for programming at the Phoenixville Public Library rests with the Executive Director who administers under the authority of the Library Board of Trustees. The Executive Director delegates the authority of program management to the Director of Adult Services, the Director of Youth and Young Adult Services and staff members whose job descriptions include program responsibilities.
The Phoenixville Public Library utilizes staff expertise, collections, services and facilities in developing and delivering programming. Staff use the following criteria when making decisions about program topics, speakers and accompanying resources:
• Relevance to community needs, issues and interests • Availability of program space • Treatment of content for intended audience • Presentation quality • Presenter background/qualifications in content area • Budget • Historical or educational significance • Relation to Library collections, resources, exhibits and programs
Library programs are planned in advance. Program registration may be required for planning purposes or when space is limited. All library programs are open to the public. A fee may be charged for programs to help offset the cost of materials.
Organizations or individuals who present a program at the library are permitted to promote their product or services during their presentation, provided the promotion represents a very small portion of the presentation and is not the main focus. Authors who come to speak about their books or performers who have recordings of their music may set out their items for sale. Speakers may bring business cards or brochures for attendees to pick up but not handed out.
Professional performers and presenters that reflect specialized or unique expertise may be hired for Library programs. Hiring of a performer/presenter is at the discretion of the employees responsible for programs. The Library will request the following information from an individual or group requesting a Library-sponsored program:
• Name (individual or group), mailing address, telephone and email address • A written program outline/summary, including title, purpose and length of the program and
the target audience • Credentials, resume and experience of the program presenter
• Background history of the presenting group• References• A possible interview/audition• Cost of program• Clearances- Youth and YA programming (PA Criminal Background Check, FBI
Fingerprinting, PA Child Abuse History)
Approved:
Phoenixville Public Library
Volunteer
Handbook
DRAFT
DRAFTIntroduction: Welcome Volunteer to the Phoenixville Public Library! We appreciate your time and commitment and hope you will find your time here rewarding. This handbook consists of policies, procedures, and what the library expects of you being a volunteer. We hope you’ll enjoy being a part of a community driven facility!
Mission Statement:
The mission of the Phoenixville Public Library is to provide access to information and services that address the educational, cultural, and recreational needs of the community the Library serves.
Brief History
The Public Library of Phoenixville began its existence in 1896 when a group of prominent citizens took advantage of a law passed by Pennsylvania legislators making it legal for school districts to own and operate public libraries. At the time, there were no libraries affiliated with the public schools. The School Directors agreed to foster a public library, which was called the Public Library of the Phoenixville School District. The core collection of the new library was formed with a small collection of books donated by Reverend Joseph F. Jannison in the mid 1850’s. Prior to the establishment of the Literary Union, a community library was formed in 1843 called the Phoenixville Library Company. The Company eventually merged with the Literary Union and the Public Library of the Phoenixville School District.
In 1901, the Library trustees contacted Andrew Carnegie, famed steel magnate and philanthropist, who was then actively engaged in bestowing Library buildings on worthy communities in the United States and Scotland. Carnegie agreed to supply a town library and sent architect’s plans along with $20,000. The school Directors purchased a lot of land at the Second Avenue and Main Streets. The new Library building comprised of Avondale Stone and Indiana Limestone with a high covered ceiling was opened to a grateful public in September 1902. Miss Elmira W. Pennypacker was appointed as the first Director in the new Public Library building.
In the 1920’s, the basement, originally meant for storage as refurbished as the Children’s Library with its own access. The upper level of the Library was remodeled at a later date.
In the 1950’s the School District was enlarged to include the adjacent townships of Schuylkill and East Pikeland, becoming the Phoenixville Area School District. Funds from these townships were included in the support of the Library and residents of the entire school district received free library service. Other area residents paid a modest $5.00 per family to use the Library.
DRAFT
Beginning in the 1960’s, the State Library of Pennsylvania provided funding to the Library. The money was tied to an incentive plan which required the Library to hire a professional librarian and expand its collection to 1.5 books per capita.
In 1978, the library joined the Chester County Library System. This is a federated system compromised of 17 libraries. The 1978 contract with Chester County provided $1 per capita annually from the official service area/ Today this figure is close to $25,000 worth of financial support for the Library. The county contract opened the Library to provide free service for all who live, work, own property, or attend school within the county.
In 1987 an addition to the Library was constructed to increase the size of the library adding room to enhance the library collection, offer space for additional seating, and to provide handicapped access to the building. This addition also included new circulation desk areas, office space, and a Community Room available for programs and exhibits.
Library automation was established in the mid-1990’s with the addition of a self-contained computerized card catalogue. The Internet and CD-ROMs were introduced as new search tools for computer access to information. In 1999, the Library came on-line with the Chester County Library System and also established a website.
Renovations of the Children’s Library occurred in 2000-2001, providing a new Technical Processing Department, two Public Computer Centers, a Literacy Education Center/Meeting Room, a Friends of the Library Book Center, and exterior French drain and water vapor barrier. This addition was made possible through individual contributions, a Pennsylvania State Keystone Grant, public, private, and foundation donations.
The Library underwent a $1.2 million renovation in the spring of 2012 wherein it expanded its computer center and children’s library. It also set aside space for a defined Young Adult Room and placed new furniture throughout the building. A new roof was also placed on the original building, storm windows were installed and the floor was replaced in the Children’s Library. The renovation was complete by the fall of the same year.
Since 1902, the collection has grown to approximately 69,000 items. Circulation of the collection has more than doubled from the 1970’s to present day, making the Phoenixville Public Library the third largest circulating collection in the Chester County Library system. The Library’s children’s programs has grown to be the second largest in the Library System. Carnegie’s goal was to provide information access for the intellectual and educational development of citizens through library. The Phoenixville Public Library’s Trustees have continued to support this goal for more than 100 years.
DRAFTDefinition: “A volunteer is defined as any individual who performs a service for the library without compensation. Under no circumstances shall a volunteer be considered an employee or independent contractor of the Library. A volunteer shall not receive wages, salary, benefits, or any compensation or consideration for the performance of his or her duties. The role of the volunteer is to assist but not to replace or assume the responsibilities or authority of any library employee. The may undertake activities that are in support and at the direction of Library employees. Volunteers will follow all policies, procedures, and guidelines concerning the conduct of Library employees. No volunteer shall be permitted to access, review, disclose, or use confidential information or participate in conversations in which confidential information is discussed.” –Phoenixville Public Library’s A Handbook for Employees
The library has an age requirement of 14 years of age or older.
All potential volunteers must fill out a print application or an online application through the library’s website and fill out the library’s liability waiver. Minors are required to have their parent/guardian’s signature of permission on the volunteer application and the liability form. Potential volunteers are also required to perform a shelving test and must pass the shelving test. The Volunteer Coordinator has the ability to deny a volunteer a position even if they passed the test.
There are two categories of volunteers:
Temporary Volunteer: a person who requires a certain amount of hours volunteering due to court-ordered community service, a school project, a club project, etc.
Permanent Volunteer: a person who intends on keeping a steady schedule of volunteering at the library. Permanent volunteers require three clearances in order to volunteer.
Required Clearances:
1. Pennsylvania State Police Request for Criminal Record CheckThere should be no fee for this clearance as a volunteer. You may apply for thisclearance online at: https://epatch.state.pa.us/Home.jspBe sure to print off the ‘certification form’ not just the receipt. You must click on‘control number’ button and then the ‘certification form’ button.
2. Pennsylvania Child Abuse History Clearance
There should be no fee for this clearance as a volunteer. You may apply for thisclearance online at: http://www.compass.state.pa.us/CWIS/Public/homeYou will need to CREATE A NEW ACCOUNT. Once this new account is created,you will receive 2 e-mails – one will contain your USER ID and one will contain yourPASSWORD. You will then access the website again. Select LOGIN and ACCESS MY
DRAFTCLEARANCES and CONTINUE to the page where you enter your login information. When filling out the online application select CURRENT SCHOOL EMPLOYEE. You will need all addresses where you have lived since 1975 and the names and ages of everyone you have lived with since 1975 to complete this application.
3. Federal Criminal History RecordThere is a fee of $22.60 for this clearance that is payable at the time of yourappointment. The library will reimburse you for this amount.You must register online at: https://uenroll.identogo.comWhere it states: “Enter your Service Code to get started,” type: 1KG6XNSelect State – PennsylvaniaChoose Agency – PDESelect Reason – PDE – School DistrictClick on Continue and answer all the questions, select a location and make anappointment.
Responsibilities
Although volunteers are not paid employees, they still have to abide by certain policies and/or procedures. If they do not abide by these policies/procedures, their position of being a volunteer may be terminated.
Appearance: Volunteers should use good judgment in both dress and grooming just like library employees. They are expected to present a clean, neat, and tasteful appearance. Business casual is required at the library, but Jeans are permitted. Jeans should be without holes and not washed out.
Tracking Volunteer Hours: Volunteers are required to track their volunteer hours in the Volunteer Timesheets Binder. They are to enter their total time they volunteer to the closest ¼ hour. The Volunteer Timesheet Binder is behind the Adult Circulation Desk. The Young Adult Summer Volunteer book is behind the Children’s Circulation Desk.
Call Outs: Volunteers are required to let the Volunteer Coordinator know if they are not going to be coming in to volunteer before their shift starts.
Emergency Closings
Volunteers should check the Phoenixville Library’s website, social media pages, or call to see if the library is closed or closing in an event of an emergency.
DRAFTVolunteer Coordinator In case of call outs or schedule changes, the volunteer is required to contact the Volunteer Coordinator.
Contact Information:
Christine Nicholson Circulation Manager & Volunteer Coordinator Phone: 610-933-3013 ext. 122 E-mail: [email protected]
Accessible Areas
Morning volunteers are allowed to be in the building after 9:00 A.M. A circulation assistant must be present on the floor in order for the volunteer to be there. Volunteers are not allowed to go up into the attic. Volunteers are allowed to access the break room and the back offices with permission from a library employee.
DRAFTVolunteer Acknowledgement Form
I acknowledge that I have received a copy of the Phoenixville Public Library Handbook for Volunteers. I understand that this handbook has been provided for me with informational purposes only and I acknowledge that I should direct my questions regarding this handbooks, its policies, procedures, and guidelines to the Volunteer Coordinator at the Phoenixville Public Library.
I acknowledge that I have received the Phoenixville Public Library’s Volunteer Handbook and understand it is my responsibility to read and comply with the policies and procedures within this Handbook and any revisions made to it.
Date:
Volunteer’s Name (printed):
Volunteer’s Signature: