Board of Education’s Proposed 2018-2019 Budget New Canaan ...
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Board of Education’s Proposed 2018-2019 Budget New Canaan Public Schools 1
Transcript of Board of Education’s Proposed 2018-2019 Budget New Canaan ...
Board of Education’s Proposed 2018-2019 Budget
New Canaan Public Schools
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BOARDOFEDUCATIONDionnaCarlson,Chair
PennyRashin,ViceChair
JenniferRichardson,Secretary
TomCronin KatrinaParkhill
BrendanHayes MariaNaughton
HazelHobbs SheriWest
CENTRALADMINISTRATIONBryanD.Luizzi,Ed.D.SuperintendentofSchools
Jo-AnnKeating,Ed.D.,SFODirectorofFinance&Operations
JillCorrenty,Ed.D.AssistantSuperintendentforCurriculum&Instruction
DarlenePiankaAssistantSuperintendentforPupilPersonnel&FamilyServices
GaryKassDirectorofHumanResources
TracyHabermanBudgetDirector
TownofNewCanaan–BudgetMeetingSchedule2018
BoardofEducationMeetings
Date Day Time Meeting Location Session
12/11/17 Mon 7:00P.M. BOE NCHS-WagnerRoom BudgetWorkshop
1/08/18 Mon 7:00P.M. BOE NCHS-WagnerRoom Superintendent’sBudgetPresentation
01/22/18 Mon 7:00P.M. BOE NCHS-WagnerRoom BOEReviewandRecommendation
BoardofSelectmanMeeting
01/30/18 Tues 8:30A.M. BOS TH-BoardRoom Review&Recommendation
BoardofFinanceMeetings
02/06/18 Tue 7:00P.M. BOF&TC TH–MeetingRoom BOEBudgetPresentation
02/27/18 Tue 7:00P.M. BOF TH–MeetingRoom BOEBudgetFollow-upandReview
03/06/18 Tue 7:00P.M. BOF TH–MeetingRoom BudgetPublicHearingandReview
03/08/18 Thurs 7:00P.M. BOF TH–MeetingRoom VoteonBudgetandRegularMeeting
TownCouncilMeetings
02/06/18 Tue 7:00P.M. TC&BOF TH–MeetingRoom BOEBudgetPresentation
03/20/18 Tue 7:00P.M. TC TH–MeetingRoom BOEBudgetFollow-upandReview
03/27/18 Tue 7:00P.M. TC TH–MeetingRoom BudgetFollow-upandReview
04/03/18 Tue 7:00P.M. TC TH–MeetingRoom BudgetPublicHearingandOverallReview
04/05/18 Thurs 7:00P.M. TC TH–MeetingRoom VoteonBudgetandRegularMeeting 3
NEWCANAANPUBLICSCHOOLS:ALEADINGEDGELEARNINGCOMMUNITYINCONTINUOUSPURSUITOFEXCELLENCE
1. INCREASESTUDENTLEARNINGASMEASUREDBYMULTIPLEANDVARIEDASSESSMENTSTOASSUREALLSTUDENTSGRADUATEPREPAREDFORADYNAMICANDCOMPLEXGLOBALSOCIETY
2. IMPROVEACHIEVEMENT,SERVICE,ANDRELATIONSHIPSTHROUGHCOMMUNICATIONTHATISRESPONSIVE,CLEAR,TIMELY,ANDINCLUSIVE
3. PROMOTEANDSUPPORTINNOVATIVEANDEXEMPLARYRESEARCH-BASEDPROFESSIONALPRACTICESINORDERTOCONTINUOUSLYENHANCETEACHINGANDEXTENDLEARNING
4. PROMOTEANENVIRONMENTTHATFOSTERSRESPECT,ETHICALBEHAVIOR,ANDRESPONSIBLEGLOBALCITIZENSHIP
5. PROMOTEANDPRACTICEGOODSTEWARDSHIPFORALLDISTRICTRESOURCESINAMANNERTHATSUPPORTSSAFEANDHEALTHYENVIRONMENTSANDOPTIMIZESSTUDENTLEARNING
Empoweringtoday’slearnersastheygrowintotomorrow’s
leaders…
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CoreConceptsUndergirdingtheSuperintendent’s2018-2019BudgetProposal
Oursustainedsuccessisthedirectresultoftheinvestmentthecommunityhasmade,andcontinuestomake,initspublicschools
Thecommunityexpectstheschooldistricttocontinueprovidingaworld-classeducationalexperienceforthebenefitofthechildren,parents,andcitizensofNewCanaan
Schooldistrictbudgetsarecomprisedofobligatoryanddiscretionarydrivers;onecanbestcomprehendthebudgetbyunderstandingtheinfluenceofthesedrivers
Districtgoals,budgetassumptions,andrelatedprioritiesguideusinourbudgetallocationdecisions;theseprinciple-basedguidelinesreflecttheeducationalmission,vision,andvalueslongheldsacredbythecommunity
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ReturnonInvestmentSmarterBalancedAssessment
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Grade% Meeting or
Exceeding Achievement Level
DRG Comparison
3 87.3 #14 91.8 #15 92.0 #16 84.7 #37 87.0 #28 85.1 #2
#1 in DRG#1 in State
Overall
English Language Arts (ELA)
87.9
ReturnonInvestmentSmarterBalancedAssessment
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Grade% Meeting or
Exceeding Achievement Level
DRG Comparison
3 86.4 #14 92.0 #15 84.3 #16 81.8 #27 82.0 #18 83.7 #2
#1 in DRG#1 in State
Overall
Mathematics
85.1
ReturnonInvestmentNewCanaanHighSchoolBenchmarks
2014 2015 2016 2017
GraduationRate 99% 99% 98% 99%
4-yearCollegeAttendanceRate 94% 94% 95% 93%
Acceptedintotop3choicesofcolleges 87.5% 82%
Attending“mostcompetitive”schools 28% 34% 27% 29%
AverageSATScoreCombined 1771 1785 1799 1231(new)
AdvancedPlacement(AP)Courses 22 23 26 26
APParticipation 318 360 350 459
APtestsscoring3+ 92% 92% 92% 92%
APScholars 125 144 180 200
AverageACTScore 25.9 26.3 27.2 27.3
Studentsparticipatinginathletics&/orclubs 85% 88% 90% 90%
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ReturnonInvestmentSustainedRecognitionofExcellence
CommunityPrideandValue
Athletics • High (72%) participation rate
• 2016-17 statewide accomplishments
– Football – State Champions
– Field Hockey - State Champions
– Girls Golf – FCIAC & State Champions
– Boys Lax – State Champs
– Boys Tennis – State Champions
– Skiing – State Champions
– Crew – National Championships
– Boys Hockey – State Semi-Finalists
– Girls Hockey – State Quarter Finalists
– Boys Indoor Track – FCIAC & State Champions
– Girls Indoor Track – FCIAC Champions
– Boys Golf – State runner-up
– Girls LAX – State Semi-Finalists 9
ReturnonInvestmentSustainedRecognitionofExcellence
CommunityPrideandValue
Visual and Performing Arts – NCHS Art students recognized with awards at the State and
National level
– 1st Place Honors at the Teen Vision Student Art Exhibition at Sacred Heart University
– Student work exhibited at:
• Bruce Museum
• Phillip Johnson’s Glass House
• NC Historical Society
• Fritz Eager Collection
– Concert Band received an Excellent rating & 2nd place in division
– Concert Choir received a Superior rating and 1st place in division
– Participation in CMEA Western Region HS Festival
– 170 Band, Choir, and Orchestra students often collaborate on various programs for students and the community
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ReturnonInvestmentSustainedRecognitionofExcellence
CommunityPrideandValue
Visual and Performing Arts
– NCHS Theater Highlights • Halo Awards (CT High School Theater
Awards) – Best Actor in a Contemporary
Musical – Best Actor in an Ensemble Play
– Best Featured Dancer – Best Dancing Award (Cast)
– 27th Annual Student Produced Drama Festival
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Show Dates Friday, March 23 at 7pm
Saturday, March 24 at 2pm
All shows in the newly renovated Saxe Auditorium
ReturnonInvestment
Percentage of students meeting or exceeding benchmark on SAT:
#3 in DRG in ELA #3 in DRG in Mathematics
Statewide SAT Score Comparisons: #5 in ELA #3 in Mathematics
82% Grade 12 students have taken at least 1 college level class
94% Grade 12 students scheduled to participate in the Senior Internship Program
2018 Best Schools State Results from Niche.com
Top 1% Best School Districts – NCPS #1 – Best Public High School in CT - NCHS #1 – Best Places to Teach in CT #2 - Best School District in CT #2 – District with the Best Teachers in CT #2, #3, & #4 – Best Public Elementary Schools in CT– West, East, and South Elementary Schools
SchoolDigger.com #1 School District in Connecticut – NCPS
USA Today “Best High Schools in Every State” New Canaan High School #1
US News & World Reports Top 2% of high schools in America
ConnCan ratings: District & Schools rating = A
“America’s Best High Schools 2016” NCHS - #18 High School in the Nation
Forbes Magazine: “America’s Best School Districts for your Housing Buck”
#2 District in category nation wide
USAInner - #2 High School in Connecticut http://usainner.com/20-best-public-high-schools-in-
connecticut/19/)
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ReturnonInvestmentDRGComparisons
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ReturnonInvestmentDRGComparisons
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NCEP NCEP $ % 2015-16 2016-17 Difference Difference
Redding $21,233 $21,733 $500 2.4%District 9 $19,754 $21,636 $1,882 9.5%Greenwich $21,331 $21,200 -$131 -0.6%Weston $20,759 $20,888 $129 0.6%Westport $19,800 $20,837 $587 3.0%New Canaan $19,576 $20,162 $586 3.0%Darien $19,318 $20,159 $841 4.4%Wilton $19,337 $19,873 $536 2.8%Easton $19,233 $19,291 $58 0.3%Ridgefield $17,013 $17,994 $981 5.8%
Net Current Expenditures per Pupil (NCEP)
Town
PrimaryThemes1. Respondtoshiftsinenrollment,demographics,and
studentneeds
2. Appropriatelyfundbudgetdriverstoensurelong-termsustainability
3. Continuetosupporthigh-qualityinstructionalandassessmentpractices
4. Practiceresponsiblestewardshipofdistrictfacilities
5. Focusonsafetyandsecurityofstudentsandstaff
6. Incorporatetechnologytocontinuouslyimproveeducationaleffectivenessandstaffefficiency
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ThecollectivecommitmentofallmembersoftheNewCanaan
EducationalCommunitytoprovideapremiereducationthatservesallstudents,andthegreaterNewCanaancommunity,inpowerful,meaningfulandlastingways.--------------------------------------
Wearepassionatelydedicatedtopreparingallstudentstoexcelina
dynamicandexcitingfuture.
Aswereviewthenumbers,pleasealwayskeepinmindwhattheyultimately
represent
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2017Expended
2018Budget
2018Projected
2019Proposed
$DifftoProjected
%DifftoProjected
Salaries $55,020,050 $57,071,621 $56,937,941 $58,999,406 $2,061,465 3.62%
Benefits $14,702,092 $14,001,003 $14,017,188 $14,843,764 $826,576 5.90%
ContractedServices $2,364,362 $2,439,821 $2,370,252 $2,510,930 $140,678 5.94%
PropertyServices $4,683,544 $4,494,239 $4,610,445 $4,806,641 $196,195 4.26%
PurchasedServices $7,784,422 $8,001,822 $8,116,709 $8,015,452 -$101,257 -1.25%
Supplies $1,379,152 $1,385,343 $1,397,212 $1,382,809 -$14,403 -1.03%
Equipment $281,776 $266,394 $251,395 $255,574 $4,179 1.66%
Other $170,475 $190,230 $208,268 $199,725 -$8,543 -4.10%
Fees -$276,155 -$232,068 -$291,006 -$350,814 -$59,808 -20.55%
Budget $86,109,718 $87,618,405 $87,618,408 $90,663,487 $3,045,081 3.48%
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2018Projected 2019Proposed $DifftoProjected
%DifftoProjected
Salaries $56,937,941 $58,999,406 $2,061,465 3.62%
Benefits $14,017,188 $14,843,764 $826,576 5.90%
ContractedServices $2,370,252 $2,510,930 $140,678 5.94%
PropertyServices $4,610,445 $4,806,641 $196,195 4.26%
PurchasedServices $8,116,709 $8,015,452 -$101,257 -1.25%
Supplies $1,397,212 $1,382,809 -$14,403 -1.03%
Equipment $251,395 $255,574 $4,179 1.66%
Other $208,268 $199,725 -$8,543 -4.10%
Fees -$291,006 -$350,814 -$59,808 -20.55%
Budget $87,618,405 $90,663,487 $3,045,081 3.48%
2018ProposedBudgetbySchool/CostCenter
$4,598,101$4,838,161
$4,192,259
$11,755,924
$11,667,798
$11,881,179
$5,998,951
$6,397,702
$4,706,498
$14,843,764
EastSouthWestSaxeNCHSAthleticsVPACurr&InstSPEDPupilSvcsTechnologyDistAdminFacilitiesTransportSecurityDistrictwideBenefits
$90,663,487
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2018ProposedBudgetByObject
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$58,999,406
$14,843,764
Salaries
EmployeeBenefits
ContractedServices
PropertyServices
PurchasedServices
Supplies
Equipment
OtherObjects
Education is a People Business Human Capital is our Primary Asset
$90,663,487
Salaries
$31,319,846
$3,493,505
$4,251,384
$1,449,716
$3,770,409
$1,866,484$2,407,959
TEACHERS - GENERAL ED
TEACHERS - SPECIAL ED
LEADERSHIP
SCHOOL COUNSELORS
PSYCHOLOGISTS
SOCIAL WORKERS
SPEECH & HEARING SPECIALISTS
OT/PT & BEHAVIORAL ANALYSTS
ATHLETIC TRAINER/EVENT SUPPORT
SUPERVISORS
TEACHING ASSISTANTS
ADMINISTRATIVE SUPPORT
CUSTODIANS/MAINTENANCE
NON-REPRESENTED
DRIVERS/BUS MONITORS
CAMPUS MONITORS
NURSES
$56,375,543
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KeyDriver:DistrictEnrollment(10/01/2017)
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200820092010201120122013201420152016201720182019202020212022
Projected
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KeyDriver:DistrictEnrollment(10/01/2017)
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200820092010201120122013201420152016201720182019202020212022
Elementary Saxe NCHS
Projected
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EnrollmentSnapshot
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Enrollments NESDEC2017-2018 2017-2018 2016-2017
EAST SOUTH WEST Projections 10/1/16PreK 49 49 38 36
K 100 105 78 283 273 2731 120 99 81 300 294 2992 109 112 98 319 315 3383 116 109 105 330 351 3154 97 117 99 313 324 356
Elem. Total 542 542 510 1594 1595 1581
SAXE5 343 351 3316 336 340 3537 352 350 3038 300 298 374
Saxe Middle School Total 1331 1339 1361
NCHS9 378 381 312
10 312 311 31611 315 305 30812 313 312 332
New Canaan HS Total 1318 1309 1268
K-12 Total 4243 4243 4210
black - enrollment for 2017-2018blue - NESDEC projections for 2017-2018red - enrollment in 2016-2017 as of 10/1/16
Class Size Guidelines
Grades K-3 16 to 20 pupilsGrade 4-8 20 to 24 pupilsGrades 9-12 14 to 25 pupils
2017-2018Enrollment
EAST SOUTH WEST Elem.Total
TTL 16-17 17-18 Avg Class Size TTL 16-17 17-18 Avg Class Size TTL 16-17 17-18 Avg Class Size
K 100 6 5 20.0 105 5 6 17.5 78 4 4 19.5
1 120 6 6 20.0 99 6 5 19.8 81 5 4 20.3
2 109 6 6 18.2 112 6 6 18.7 98 6 5 19.6
3 116 5 6 19.3 109 6 6 18.2 105 5 6 17.5
4 97 6 5 19.4 117 5 6 19.5 99 6 5 19.8
Total 542 29 28 542 28 29 461 26 24Prek 3 w/PK 49510
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Salaries$2,061,465increase(3.62%)• ContractualincreasesbasedupontheagreementswithNCPS’s
employeeunions• Decreasedstaffing:
– 3.0FTEduetoenrollment• 2.0Saxe5thgrade• 1.0Elementary
• TurnoverSavingsof$100,000builtintothebudget
• Additionalstaffing:– 0.6FTEatNewCanaanHighSchoolbasedonenrollmentin
WorldLanguageProgram– 1.0FTEEnrollmentVariabilityAdjustment(Elementary)– AlternativeProgramStaffing
• 1.0GeneralEducation(certified)• 1.0SpecialEducation(certified)• 1.0SchoolSocialWorker(certified)• 1.0TeachingAssistant(non-certified)
• Gridprogressionsforteachersadvancingonthesalaryschedule
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3.48%
Salaries
MeetingEnrollment&ProgrammaticNeedsinaHighExpectationsEnvironment
CertifiedStaffingRequests
o NCHS 0.6FTEWorldLanguageProgram–Shiftsinenrollmentandcourseselectionbystudentsintheworldlanguageshavecreatedaneedforadditionalstaffingtoreduceclasssizesbyincreasingthenumberofsectionsoffered.
o AlternativeProgram 3.0FTEGeneralEducation,SpecialEducation,&SchoolSocialWorkerGeneralEducationprogramforHSstudentsinneedofalternateprogram– ReplacestheAfternoonInstructionalProgram.Asmall(8-12enrollment)programforstudentsstrugglingtosucceedinthetraditionalHSprogram.Willoffersmallerclasseswithincreasedindividualizedsupportforstudents.SavingsfromAIPprogram($62,670)andtheanticipatedreturnofonestudentfromoutofdistrict($60,000)providemuchofthefundingrequestedtoinitiatethisprogram.
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0.6FTE WorldLanguages@NCHS $37,081
3.0FTE AlternativeProgramCertifiedStaffingAnticipatedSavingsenabledbyprogramCertifiedStaffingCostofAltProgram
$185,403-$122,670
$62,733
TotalCostofrequestedcertifiedstaffing $99,814
MeetingEnrollment&ProgrammaticNeedsinaHighExpectationsEnvironmentNon-CertifiedStaffingRequests
TeachingAssistantforAlternativeProgram 1.0FTEParaprofessional– supportthestaff,students,andparentsinvolvedinthealternativeprogram.Supportincludescommunications,registrations,schedulingwithNCHS,alignmentofprograms,attendancerequirements,work-studyprograms,etc.
AuditoriumLighting/SoundSpecialist 0.0FTEParaprofessional– ReclassifyexistingauditoriumpositiontobeaspecialistinlightingandsoundinordertobestutilizeequipmentatNCHS&Saxeauditoriums,toincreasetherentalopportunities,andalsoprotectthedistrict’sinvestmentsinbothspaces.
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TeachingAssistantforAlt.School $29,388
Auditoriumlighting/soundspecialist $22,642
EstimatedNewStaffingCosts
NCHS: EnrollmentIncreaseinWorldLanguages 0.6FTE $37,081 AlternativeProgram(certified)(netcost) 3.0FTE $62,733 AlternativeProgram(non-certified) 1.0FTE $29,388NCHS&Saxe Lighting/SoundSpecialist 0.0FTE $22,642Totalnewstaffingcosts: $151,844
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Benefits$826,576increasetobenefitaccounts(5.90%)
– Increaseinanticipatedexpensesbasedonrecentclaimshistory
– Insurancecostcontainmentthroughplandesigns:
• HDHPonlyoptionforteachers,administrators,teachingassistants,non-represented&FoodServiceinFY19
• Currentlynegotiatingwithsecretaries• Beginnegotiationswithcustodiansinthespring
• HDHPplanincudes90/10co-insurance
– AccountincludesFICA/Medicarematchingobligation
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3.48%
Salaries
Benefits
NewCanaanPublicSchoolsHealthPlan
• NewCanaanPublicSchools(NCPS)isaself-insuredplan• Asaself-insuredplanNCPSpaysallclaimsincurredbyemployees,applicableretireesand
theireligibledependents• NCPSholdsallliability(note:seestoplossbelow),NCPSdoesnotpaypremiumtoitshealth
vendor(Cigna)• NCPSdoespayadministrativefeestoCignatoadministertheplan• NCPSpurchasesstoplossinsurancetoprotectagainstlargeclaimants• Stoplossispurchasedundertwopolicies(Berkshire&Cignacurrentcarriers):
– IndividualStopLoss-Protectsagainstanyoneclaimanthavingmedicalandprescriptionclaimsinexcessof$300K(currentlevel).
– AggregateStopLoss-Protectstheplanifthetotalcostoftheplanexceedstheexpectedclaimsby125%(projected).Plantoreturnto120%for2019.
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NewCanaanPublicSchoolsHealthPlan-Cont’d• Asaself-fundedplan,claimsarevariableandmaybegreaterorlessthantheprojected
claimsforanyplanyear• AdministrativeandStopLossFeesarerelativelyfixedthroughouttheplanyearandwill
onlyvarybasedonenrollmentchanges• Self-fundedPlansholdreservesto:
– Protectgeneralfundintheeventclaimsexceedprojectedamounts– IBNRClaims-Accountsforclaimsincurredinagivenplanyearbutnotreported
(actuallypaid)untilthenextplanyear(auditrequirement)– NewCanaanhasaspecificpolicyonreserving
• BudgetingforCosts:– Thebiggestsingledriverofcostisclaims.Expectedclaimsareprojectedthroughout
thebudgetcycleandcanvaryasfactorschange.– Factorsthatimpacttheclaimprojectioninclude(butarenotlimitedto):
• Claimperiodusedforprojectionbase(ExperiencePeriod)• MarketTrendRates• MarketInfluences/Mandates• LargeClaimantActivity• Changesinenrollment• Changesincurrentyearsactualclaims• Futureplanchanges
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ProjectionProcess
1. ExperiencePeriod-MostRecent12MonthsA. GrossPaidClaims-Allclaimspaidduringthe12monthperiod(Medical,Rx,
DentalandVision)B. LargeClaimantAdjustment-RemoveMedicalandRxclaimantsthatareover
the$300KstoplossattachmentpointC. NetPaidClaims-GrossPaidClaims(A)lessLargeClaimAdjustment(B)D. PerCapitaCosts-NetPaidClaims(C)dividedbyaverageemployee/retiree
enrollmentduringthe12monthperiod(servesasbasefornextplanyearprojection)
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ProjectionProcessCont’d
2. PlanYearClaimProjection-NextPlanYear“Expected”ClaimsA. PerCapitaExperienceCost-From#1DPreviousPage-Servesasthestartingpointofthe
calculationB. AnnualTrend-Medicalinflationfactor-representscostandutilizationchangesexpected
inthenextplanyear.Typicallyregionalandmarketsegmentspecific(notNewCanaanspecific).
C. EffectiveTrend-Annualtrendadjustedtothenumberofmonthsprojectingforwardtonextplanyear.IfusinganExperiencePeriodthroughNovemberandprojectingtothenextplanyearthroughAugust,AnnualTrendwouldneedtobeadjustedtoa21monthtrend.
D. TrendedPerCapitaClaims-PerCapitalExperienceCost(#2A)timesEffectiveTrend(#2C)
E. ProjectedClaims-CurrentEnrollment(activesandretirees)timesProjectedPerCapitaClaims(#2D)
F. LargeClaimAddBack-Addbackatthe$300KStopLossattachmentpointapplicablelargeclaimantsremovedinstep#1B
G. Adjustments-Adjustmentsmaybeneededtoreflectanticipatedcostimpactssuchasfutureplanchanges
H. AdjustedProjectedClaims-Representstheexpectedclaimsforthenextplanyear34
ProjectionProcess-Cont’d
3. “FixedCosts”-Non-claimcostsassociatedwithadministeringtheplan.Typicallyfixedandwouldonlyvarybasedonenrollmentchanges.A. AdministrativeFees-FeeschargedbycarrierstoadministertheplanB. StopLossFees-Feeschargedbystoplosscarriertoprovideprotectionforlarge
claimantsC. Tax-AffordableCareActTax-PatientCenteredOutcomesResearchInstitute(PCORI)
4. TotalProjectedCost-ResultofPlanYearClaimProjection(#2above)plusFixedCosts(#3above)
5. OtherCosts/RevenueOffsets-A. EmployerHealthSavingsAccount(HSA)Funding-ContractualEmployerHSAFundingB. OtherExpenses-Life,AD&D,ProfessionalFeesC. RevenueIn-Offsetsforrevenuefromemployeecontributions,retiree/COBRApremium
payments,TeacherRetirementBoardSubsidy
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2019Projection
1. ExperiencePeriod-ThroughNovember2017(willreviewasnewmonthsareavailable)A. GrossPaidClaims-$14.6M(up30.98%from2018Projection)B. LargeClaimantAdjustment-$3.2Mon4membersC. NetPaidClaims-$11.4M(up1.8%from2018Projection)D. PerCapitaCosts-$1,435.24peremployeepermonth(up6.5%from2018Projection)
2. PlanYearClaimProjection-September2018thruAugust2019A. PerCapitaExperienceCost-$1,435.24(From#1DAbove)B. AnnualTrend-8.25%C. EffectiveTrend-14.9%(for21months)D. TrendedPerCapitaClaims-$1,648.77(#2Ax#2C)E. ProjectedClaims-$13.2M[666(CurrentEnrollment)xTrendedPerCapitaClaims#2D]F. LargeClaimAddBack-$14.4M[$1.2M(4members@$300K)+#2D]G. Adjustments-($976K)[6.7%offsetrelatedtofuturecontractualnegotiatedplanchanges]H. AdjustedProjectedClaims-$13.4M(5.1%upfrom2018Projection)
3. “FixedCosts”-A. AdministrativeFees-$241K(includesACATaxandRXsubsidyoffset)(up2.1%from2018
projection)B. StopLossFees-$905K(up34%-estimatedandanticipatesASLchangeto120%)C. Tax-ReflectedinAdministrativeFee(#3A)
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2019Projection-Cont’d
4. TotalProjectedCost-$14.54M5. OtherCosts/RevenueOffsets-
A. EmployerHSAContributions-$920KB. OtherExpenses-$200KC. RevenueIn-($2.8M)
6. TotalBudgetCost-$12.86M
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YTD Thru Dec '17Sept-Aug Sept-Aug Sept-Aug
2015 - 2016 2016 - 2017 2017 - 2018
Non-Catastrophic/Catastrophic ClaimsTotal Employer Paid $11,111,190 $12,315,418 $3,514,276
HDC Employer Paid:(1) $2,707,755 $3,862,349 $750,094Non-HDC Employer Paid: $8,403,435 $8,453,069 $2,764,182
Members:Experience Period Members: 18,758 18,449 6,172
Average Total Members: 1,563 1,537 1,543 HDC Members: 27 36 9
HDC %:$: 24.37% 31.36% 21.34%
Members: 1.73% 2.34% 0.58%
Non HDC PMPM (3) $447.99 $458.19 $447.86Year-Over-Year % Change 2.28% -2.25%
Catastrophic Claims Bucketed
$50k-75K $ $786,172 $959,903 $294,431# 13 16 5
$75-100K $ $584,385 $757,180 $78,025# 7 9 1
$100-125K $ $124,598 $322,629 $104,771# 1 3 1
$125-150K $ $273,488 $276,536 $272,867# 2 2 2
$150-175K $ $0 $164,086 $0# 0 1 0
$175-200K $ $198,070 $182,015 $0# 1 1 0
$200-300K $ $441,042 $0 $0# 2 0 0
$300K+ $ $447,412 $3,480,730 $0# 1 4 0
Highest Claimant $447,412 $1,880,535 $140,036
(1) HDC = Net High Dollar Claimant (> $50,000)
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ContractedServices
$140,678increaseincontractedservices(5.94%)
– Upcomingnegotiations– IncreaseinInternprogramdistrict-widewithcorrespondingreductioninsubstituteaccount
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PropertyServices
$196,195increaseinpropertyservices(4.26%)– MaintenanceProjectWorkforrepairsbelow$10,000– HeatingFuelandelectricityflatbudgeted– IncreaseinSoftwareLicensing
• Timeandattendancesystemforovertimemanagement• Art,video,anddistrictmediamanagementsystem• K-12LearningManagementSystem
– IncreaseinWideAreaNetworkFees:• IncreaseintownWANchargesof$13,596• IncreaseinCENfeesof$12,800 40
PurchasedServices
$101,257decreaseinpurchasedservices(-1.25%)– GeneralTransportation–ContractualIncrease– Tuitionoutofdistrictreductions
• Studentsaging-outoftheprogram• Anticipationofonestudentreturningtoattendnewalternativeprogram
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DRG%ofTotalExpendituresSpecialEducation2016-2017
SchoolDistrict %ofOverallExpenditures Expenditures
StudentswithDisabilities
PrevalenceRates
State 13.9%
DarienSchoolDistrict 30.6% $30,261,222 12.9%
WiltonSchoolDistrict 27.2% $22,856,116 13.5%
WestonSchoolDistrict 24.2% $12,233,149 9.5%
NewCanaanSchoolDistrict 21.5% $19,417,289 10.4%
RidgefieldSchoolDistrict 20.4% $18,960,314 9.5%
WestportSchoolDistrict 18.9% $22,545,768 10.4%
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Supplies
$14,403decreaseinsupplies(-1.03%)
– Savingsfromstreamliningprocurement&inventoryoftechnologyequipment&supplies
– ReductioninTextbookneedsinFY19– Adequatesupplieson-handforelementaryreadingprogramforupcomingyear
– InvestmentinmathmaterialsforKindergartenaspartofanongoingreplacementcycle
– MaterialsforNextGenerationScienceStandardsimplementationgrades2and4
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Equipment&Other
$4,179increaseinequipment(1.66%)
- Managingequipmentpurchases
andleasesascloselyaspossible
- Classroomfurniturereplacementandinstructionalequipmentatallschools
- Finaltransportationvehicleleaseexpiresin11/2018
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$8,543decreaseinother(-4.10%)
– Tri-StateTri-Annualvisit
completedin2017
ContractualWageIncreasesforStaff $1,339,201
GridProgression $185,823
SalaryAdjustments(unitsinnegotiations,etc.) $203,300
ContractualEmployeeBenefits $760,383
FICA/Medicare $64,474
ContractNegotiations $60,000
GeneralTransportation $57,908
WANFeesIncrease(CEN&NC) $27,396
Time&AttendanceSystem $17,179
Total $2,715,664
OverallBudgetRequest $3,039,106
RemainingFundingforDistrictPriorities&OtherObligations $323,42245
BudgetDriversSomeExamples
AlternativeProgramStaffing $92,121
WorldLanguagesStaffingatNCHS $37,081
ReplaceVPASupervisoryAssistantwithLighting/SoundSpecialistforAuditoriums $22,642
VPAandDistrictMediaManagementSystem $18,000
LearningManagementSystem $45,000NextGenerationScienceStandardsMaterials $33,600
Softwareresources $19,093
Total $266,89546
BudgetInitiativesSomeExamples
BudgetEfficienciesSomeExamples
Reductionof2.0FTEat5thgrade -$123,602
TurnoverSavings -$100,000
Streamline&ConsolidateMaintenanceServiceContracts -$18,847
Full-YearProcessingPayrollin-house -$12,034
StaffTraining -$11,500
Reductioninhandtowelconsumption(airdryers) -$15,200
TuitionOutofDistrictreductionofneed -$117,300
Textbookreduction -$22,678
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Overall,thisyear’soperatingbudgetrecommends$90,663,487inexpenditures,a$3,045,081(3.48%)increaseyear-to-year.
Ø 55%($1,671,847)oftherequestisforcontractualincreasesforexistingstaff(Salary+GridProgression)
Ø 25%($760,383)oftherequestisforcontractualemployeehealthbenefits
Ø Remaining$612,851fundsallotherbudgetitems,including:
Ø MaintenanceProjectWork($57,902)Ø Transportation($57,908)Ø NegotiationsLegalFees($60,000)Ø WAN/CENFeesincrease($27,396)
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SustainingExcellence,ImprovingResults
Programs
– AlternativeHSProgram
– MaterialsforNGSSinElementarySchools
– LearningManagementSystem
– Fidelityofcurriculumimplementation
– Supportinghigh-qualityinstructionalpractices
– AuthenticTechnologyforLearning
BudgetDrivers
– Enrollment&Staffing
– Insurance
– UpcomingNegotiations
– Transportation
– Capitalmaintenanceandimprovement
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CapitalBudgets
• Facilities
• Technology
• Transportation
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FacilitiesCapitalRequest
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School Item Description 2018-19 2019-20DISTRICT Maintenance Vehicle Planned 25,000
Curbing and Sidewalk Repairs New 50,000 50,000Engineering Services - General Planned 30,000 50,000Engineering Services - Oil Tanks Planned 50,000Engineering Services - Roof Planned 100,000 100,000Structural Repairs Deferred 250,000Flooring Replacement & Abatement PlannedEnergy Conservation Planned
Total District: 230,000 475,000EAST Classroom Outdoor Air Dampers (prev.deferred) Planned 26,500
Playground Restoration Planned 140,000Masonry Restoration/Repair/Repoint Brick Deferred 80,000Replace/Remediate Oil Tank Planned 100,000Boiler Replacement PlannedPainting Planned 15,000 15,000Parking Lot Renovation PlannedCarpet Media Center PlannedFloor Tile Replacement PlannedRoof Replacement PlannedFlooring Repairs New 12,000Energy Conservation Planned
Total East: 181,500 207,000
NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN
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FacilitiesCapital
86
School Item Description 2018-19 2019-20NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN
SOUTH Replace VCT Flooring/Vinyl Bumpers PlannedCorridor Ventilation (prev. deferred) Planned 50,000Masonry Restoration - Chimney Additional 50,000Masonry Restoration/Repair-Repoint Brick Planned 80,000Replace/Remediate Oil Tank Planned 100,000Painting Planned 15,000 15,000Carpet Media Center PlannedBoiler Replacement PlannedRoof Replacement Planned 2,183,500Flooring Replacement New 12,000Energy Conservation Planned
Total South: 145,000 2,360,500WEST Renovate Parking Lot Planned 300,000
Water Incursion Remediation New 62,400Corridor Ventilation (prev. deferred) Planned 50,000Chiller Replacement PlannedClassroom Plumbing Refurbishment & Water Conservation Planned 50,000 50,000Masonry Restoration/Repoint-Repair Brick Planned 80,000Replace/Remediate Oil Tank Planned 140,000Boiler Replacement PlannedPainting Planned 15,000 15,000Carpet Media Center PlannedRoof Replacement PlannedSewer/Septic at West Planned 84,315 32,288General Flooring Repairs New 12,000Energy Conservation Planned 209,701
Total West: 861,416 239,28852
FacilitiesCapital
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School Item Description 2018-19 2019-20NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN
SAXE Masonry Repairs/Repoint Brick Planned 250,000Replace/Remediate Oil Tank Planned 40,000Renovate Parking Lot & Curb Repairs PlannedPainting Planned 25,000 25,000Floor Tile Repair New 30,000Energy Conservation Planned 34,000 300,000
Total Saxe: 99,000 605,000HS Auditorium Lighting System - Cosler Planned 100,000
Auditorium Sound System - Cosler (prev. deferred) Planned 120,000Masonry Restoration Deferred 150,000Re-pave Parking Lot PlannedPainting Planned 25,000 25,000Roof Replacement (budget pending comprehensive study) NewGym Floor Refurbishment New 48,000Hot Water Heater New 80,000Energy Conservation Planned 56,162
Total HS: 329,162 275,000Total Facilities: 1,846,078 4,161,788
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CapitalProjects
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86
School Item Description 2018-19 2019-20NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN
SPED SPED Transportation Vehicle Replacement Planned 50,000 50,000SPED Transportation Vehicle Replacement Planned 50,000 50,000SPED Transportation Vehicle Replacement Planned 50,000 50,000
Total SPED: 150,000 150,000
TOTAL PROJECTED CAPITAL NEEDS 1,996,078 4,311,788
TECHNOLOGY SERVICES
15-16 Lease 205,33816-17 Lease 154,555 154,55517-18 Lease 155,052 155,05218-19 Lease 150,000 150,00019-20 Lease 150,00020-21 Lease21-22 LeaseTotal Equipment Lease 664,945 609,607
TOTAL PROJECTED CAPITAL/LEASE NEEDS 2,661,023 4,921,395
District-WideCapitalRequest
FacilitiesCapital $1,846,078
SPEDVehicleReplacements $150,000
TechnologyLease $664,945
Total $2,661,023
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Focusingonwhatreallymatters
• Whyareweapremierdistrict?
• Whatareourstrategicprioritiesforthenextfewyears?
• Howcanweberesponsivetoallstakeholdergroups?– thosewhocontribute– thosewhoreceive– thosewhoserve
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