BOARD OF EDUCATION MONROVIA UNIFIED …...In accordance with the Americans with Disabilities Act, if...

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in thismeeting, please call the Superintendent's Office (626) 471-2010, twenty-four hours prior to the meeting so thatreasonable arrangements can be made. The Administration Center Board Room is wheelchair accessible.

In accordance with a recent amendment to the Ralph M. Brown Act, public records related to the publicsession agenda, that are distributed to the Governing Board less than 72 hours before a regular meeting,may be inspected by the public at the District Administration Office located at 325 E. HuntingtonDrive, Monrovia, Ca 91016, during regular business hours (8:00am to 4:00pm.)

MONROVIA UNIFIED SCHOOL DISTRICTBOARD OF EDUCATION

325 E. Huntington Drive Monrovia, California 91016

BOARD OF EDUCATION STUDY SESSIONWednesday, March 28, 2018

5:00 p.m. - Board Room

BOARD OF EDUCATION CLOSED SESSIONWednesday, March 28, 2018

5:45 p.m. - Superintendent's Office

BOARD OF EDUCATION OPEN SESSION MEETING Wednesday, March 28, 2018

7:00 p.m - Board Room

A. CONVENE BOARD OF EDUCATION STUDY SESSION (5:00 p.m.)1. MOT Update Continued - Bus Leasing, Districtwide Facility Needs

B. ADJOURN BOARD OF EDUCATION STUDY SESSION.

C. CONVENE REGULAR BOARD OF EDUCATION OPEN SESSION (5:45 p.m.)1. Call to Order2. Public Comments for Items on Closed Session Agenda

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D. CONVENE BOARD OF EDUCATION CLOSED SESSION (5:45 p.m.)1. Expulsion Hearing Case No.1718-11, Student ID #222200465 (Education Code 48900.4)2. Collective Bargaining Session (Government Code Section 54957.6) - for the purpose ofdiscussing matters within the scope of representation and instructing its designatedrepresentatives for negotiations with the California School Employees Association (CSEA)and the Monrovia Teachers' Association (MTA).3. Public Employee Discipline/Dismissal/Release (Government Code Section 54957)

E. ADJOURN BOARD OF EDUCATION CLOSED SESSION

F. RECONVENE BOARD OF EDUCATION OPEN SESSION MEETING (7:00 p.m.)1. Meeting called to order by presiding chairperson, ________ at _______ pm.

2. Pledge of Allegiance led by Santa Fe Middle School

3. Roll Call: Terrence G. Williams, Board President ___ Katherine Thorossian, Superintendent ___ Ed Gililland, Board Vice-President ____ Sue Kaiser, Asst. Supt. Ed Svcs. ____ Rob Hammond, Board Clerk _______ Darvin Jackson, Asst. Supt. HR____ Chris Rich, Board Member_____ Connie Wu, Chief Business Officer _____ Bryan J. Wong, Board Member _____ Charles Poovakan, Chief Tech. Officer ___,,Marissa Zubiate, MHS Student Board Rep ____

4. Report on Closed Session held this date

G. ORDER OF BUSINESS1. Board Agenda discussion/ presentation items, which could include input fromrepresentatives of agendized matters, may be moved up on the Agenda.

2. Approve the Minutes of the Regular Board of Education Meeting of March 14, 2018.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____Board Meeting Minutes - March 14, 2018BM Minutes 031418.pdf

H. RECOGNITIONS AND COMMUNICATIONS1. The Board of Education would like to congratulate the following students whoparticipated in the Elementary Math Bee that took place on March 14, 2018:

Bradoaks ES:,,,,,Lilian Homyak, Haig Kegham, Eric Traeger, Asiya WalkerMayflower ES:,,,,Yi Gao, Elan Griffin, Elia Lin, Gabriel PenaMonroe ES:,,,,,,,,Cosette Menard, Oscar Montalvo, Julie Shin, Sophia SketerisPlymouth ES:,,,,,Aiden Arias, Ariel Chang, Maddie Maljian, Sophia ZerpaWild Rose ES:,,,,Quori Bradley-Alford, Jayden Gucayane, Morgan Henri, TerranceLee 2

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2. The Board of Education would like to congratulate those students who participated in theDistrict PTA Reflections competition in the various categories:

Dance:,,,,,,,,,......Katherine Regencia, Clifton Middle School

Literature:,,,......Anais Montes, Clifton Middle School

Photography:,,,.Ella Andrews, Monroe Elementary School,,,,,,,,,,,,,,,,,,,,,,,,,,,Meredith Dickinson, Clifton Middle School,,,,,,,,,,,,,,,,,,,,,,,,,,,Haleigh Phillips, Monrovia High School

Visual Arts:,,,,,,.Esther Kurisu, Bradoaks Elementary School,,,,,,,,,,,,,,,,,,,,,,,,,,,Marissa Mendez, Plymouth Elementary School,,,,,,,,,,,,,,,,,,,,,,,,,,,Bryant Alvarez, Monrovia High School,,,,,,,,,,,,,,,,,,,,,,,,,,,Viviana Arellano, Monrovia High School

3. The Board of Education would like to congratulate Gabriel Acevedo, Giovanni Aragon,and Gage Nicely, on winning the Rio Hondo League Championship in Wrestling.

4. The Board of Education would like to congratulate Monrovia High School student IshikaMunchal, on representing the District in the ACSA Region XV Oratorical Championship.

5. Board Member Reports6. Student Board Member Report7. Report from the Superintendent

I. PUBLIC COMMENTS - The Board of Education encourages public participation, andinvites you to share your views on school business.Please complete the "Addressing the Board of Education" form and give it to the Secretaryof the Board (Superintendent) or the designee, prior to the meeting. In order to accomplishBoard business in a timely and efficient manner, the Public Comment session for items noton the Agenda will be limited to 30 minutes.

1. Public Comments for items not on the Agenda2. Public Comment for items on the Open Session Agenda.Comments may be made at this point, or at the time the item is considered at its place onthe agenda.

J. INFORMATIONAL REPORTS AND PRESENTATIONS1. SPECIAL EDUCATION PROGRAM UPDATE. (Kitty Louie, Director of SpecialEducation). The Board of Education will receive an informational report on the latestupdates in the Special Education program.

K. CONSENT AGENDA Routine items of business placed on the consent agenda have been carefully screened bymembers of the staff and will be acted upon by the Board with one motion. Upon request ofany person, an item on the consent agenda may be considered separately at its location onthe meeting's agenda.Consent Agenda Item(s) Pulled, if any:__________________________

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Approval of Consent AgendaMotion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____

EDUCATIONAL SERVICES 1. 17/18-1114 - INDIVIDUAL SERVICE AGREEMENTSThe Board of Education is requested to ratify the Individual Service Agreements for BasicEducation Services, Individual Counseling, Counseling and Guidance, and Speech andLanguage Services, provided by Canyon View School and Justine Sherman and Associates, asdetailed in ISA 17-18 Report #11.03282018 SPEDBoard Agenda Items ISA.pdf

2. 17/18-1115 -SETTLEMENT AGREEMENT AND GENERAL RELEASEThe Board of Education is requested to ratify a Settlement Agreement and General Release inregards to OAH Case No. 2017100390 and OAH case No. 2017100808, concurrent with thesigning of the Settlement Agreement and General Release.3. 17/18-1117 - EXTENDED FIELD TRIPThe Board of Education is requested to approve an extended field trip for the Monrovia HighSchool Robotics Team Suitbots to compete in the FTC World championship April 17-22, 2018in Houston, Texas.Extended Field Trip - MHS Robotics Houston 3-28-18.pdf

BUSINESS SERVICES4. 17/18-2064 - CUMULATIVE OBJECT SUMMARY REPORTSThe Board of Education is requested to receive the final District Cumulative Object Summaryreport for the month of February. BA Item 2064(a) Cumulative Object Summary Rpt- February 2018 3-28-18.pdf

5. 17/18-2090 - AGREEMENT FOR TRANSPORTATION SERVICESThe Board of Education is requested to approve an agreement with AMDL ReliableTransportation for school pupil activity and special trip transportation for the 2017-18 schoolyear.BA Item 2090(b) AMDL Reliable Transportation 3-28-18.pdf

6. 17/18-2092 - PURCHASE ORDERS AND PAYMENT OF BILLSThe Board of Education is requested to ratify purchase orders in the amount of $452,935.90issued February 26, 2018 through March 12, 2018 and payments in the amount of$5,570,625.20 issued March 1, 2018 through March 14, 2018.BA Item 2092 Purchase Order Rpt 3-28-18.pdf

7. 17/18-2093- DISTRICT CASH RECEIPTSThe Board of Education is requested to receive District cash receipts; Deposit Report No. 37through No. 38 deposited March 9, 2018 through March 16, 2018 for a total amount of$387,790.22.BA Item 2093 Deposit Rpt #37 - 3-28-18.pdf

8. 17/18-2094 - BUDGETARY TRANSFERS AND REVISIONSThe Board of Education is requested to approve the budgetary adjustments as submitted. BA Item 2094(b) Budgetary Transfers 3-28-18.pdf

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9. 17/18-2095 - ACCEPTANCE OF GIFTSThe Board of Education is requested to accept the gifts as described in Acceptance of GiftsReport No. 1718-13.Acceptance of Gifts #1718-13 03-28-18.pdf

HUMAN RESOURCES10. 17/18-3055 – CONFERENCE/ IN-SERVICE ATTENDANCE AND TRAVELThe Monrovia Unified School District Board of education is requested to approve Travel andConference Report # 14.03282018TravelConference.pdf

11. 17/18-3056 - PERSONNEL ASSIGNMENTSThe Monrovia Unified School District Board of Education is requested to approve PersonnelAssignments Report #14.2018-03-28 Personnel Report 14.pdf

12. 17/18-3057 - STUDENT TEACHING AFFILIATION AGREEMENT BETWEEN MONROVIAUNIFIED SCHOOL DISTRICT AND GRAND CANYON UNIVERSITYThe Board of Education is requested to approve a School Affiliation Agreement with GrandCanyon University. Monrovia USD and Grand Canyon University Affiliation Agreement.pdf

13. 17/18-3058 - CERTIFICATION OF 2017-2018 TEMPORARY ATHLETIC TEAMCOACHESThe Board of Education is requested to certify that the Monrovia Unified School District hasmet all of the provisions set forth in Title 5, Section 5593, regarding the selection and use oftemporary athletic team coaches for 2017-2018 as required in Title 5, Section 5594.14. 17/18 - 3059 DECLARATION OF INDEFINITE WAGES AND FRINGE BENEFITSThe Board of Education is requested to declare that wages and fringe benefits for allcertificated, classified, supervisory/confidential and management employees, will be indefinitefor the 2018-2019 fiscal year. These benefits are effective July 1, 2018, and may be increasedand/or decreased pending the resolution of uncertain financial, legislative, negotiations,budgeting and other factors.

L. ACTION ITEMS (Non-Consent)

EDUCATIONAL SERVICES – Sue Kaiser, Ed.D, Asst. Superintendent – Ed. Services1. 17/18-1109 - SOFTWARE SERVICES AGREEMENT BETWEEN KICKUP ANDMONROVIA UNIFIED SCHOOL DISTRICTThe Board of Education is requested to approve a Software Services Agreement betweenKickUp and the Monrovia Unified School District to measure the impact of professional learningfrom March 29, 2018 through June 30, 2018.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____Kick-Up SAAS Agreement 3-28-18.pdf

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2. 17/18-1116 - LOS ANGELES COUNTY OFFICE OF EDUCATION CONTRACT FOR THETEACHING ENGLISH LEARNERS THROUGH THE ARTS PROJECTThe Board of Education is requested to ratify a contract with the Los Angeles County Office ofEducation (LACOE) for the Teaching English Learners Through the Arts (TELA) Project fromJanuary 9, 2018 through June 30, 2018.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____LACOE - TELA Contract 3-28-18.pdf3. 17/18-1118 - ON-DEMAND ELECTRONIC CORE AND SUPPLEMENTAL SUBSCRIPTIONAGREEMENT WITH HAZELDEN PUBLISHINGThe Board of Education is requested to approve an On-Demand Electronic Core andSupplemental Subscription Agreement with Hazelden Publishing for online materialsassociated with the implementation of the Olweus Bullying Prevention Program. Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____OLWEUS eSub Agreement 3-25-18.pdf

BOARD BUSINESS – Katherine Thorossian, Ed.D. - Superintendent of Schools5. 17/18-5046 – CONSIDER EXPULSION CASE NO. 1718-11, Student I.D. No. 222200465(Education Code 48900.4).The Board of Education will consider Expulsion Case No. 1718-11, Student I.D. No.222200465 (Education Code 48900.4).Motion by ______________, seconded by _________________ Vote ______ Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____6. 17/18-5047 – BOARD POLICY 9100, ORGANIZATIONThe Board of Education is requested to receive for first reading Board Policy 9100,Organization, as recommended by the California School Board Association.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____9100 BB ORGANIZATION - 032818.pdf

7. 17/18-5048 – BOARD POLICY 9110, TERMS OF OFFICEThe Board of Education is requested to receive for first reading Board Policy 9110, Terms ofOffice, as recommended by the California School Board Association.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____9110 BB TERMS OF OFFICE - 032818.pdf

8. 17/18-5049 – BOARD POLICY 9121, PRESIDENTThe Board of Education is requested to receive for first reading Board Policy 9121, President,as recommended by the California School Board Association.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____9121 BB PRESIDENT - 032818.pdf

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9. 17/18-5050 – ASSEMBLY BILL 3096 – STREAMLINE SCHOOL DISTRICT REPORTINGREQUIREMENTSThe Board of Education is requested to consider supporting Assemblywoman Blanca Rubio'sbill, AB 3096, to streamline duplicative reporting requirements and improve the alignment andaccess to data available on the California School Dashboard.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____Rubio Fact Sheet SARC Bill.pdf

13. 17/18-5054 – 2018-2019 PROPOSED BOARD MEETING SCHEDULEThe Board of Education is requested to review and approve the schedule of the Regular Boardof Education meetings for the 2018-2019 school year.Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____Proposed Board Meeting Schedule - 2018-19.pdf

14. 17/18-5055 - RESOLUTION NO. 1718-10 "IN REMEMBRANCE OF THOSE LOST TOGENOCIDE AND MAN’S INHUMANITY TO MAN"The Board of Education is requested to adopt resolution No. 1718-10 “In Remembrance of theArmenian Genocide and Man’s Inhumanity to Man.” Motion by _____________, seconded by _____________, Vote_______Board Member Wong ____, Board Member Rich ____, Board Member Hammond ____ Board Member Gilliland____, Board President Williams ____Resolution "Those Lost to Genocide & Man's Inhumanity to Man" 2018.pdf

15. 17/18-5056- PENDING BOARD ISSUESThe Board of Education will receive status information on identified tasks and review issues ofinterest for future attention.Pending Board Issues - 032818.pdf

M. OLD BUSINESSNext Regular Board Meetings:

Monday, April 23, 2018; 5:00 p.m. - Jt. Board of Education/City of Monrovia MeetingWednesday, April 25, 2018; 7:00 p.m. - Regular Board of Education MeetingWednesday, May 9, 2018; 7:00 p.m. - Regular Board of Education MeetingThursday, May 17, 2018; 4:00 p.m. - Jt. PC/ Board of Education MeetingWednesday, May 23, 2018; 7:00 p.m. - Regular Board of Education Meeting

N. NEW BUSINESS

MEO Games @ Monrovia High School - March 29, 2018Cesar Chavez Day (ALL SITES CLOSED) - March 30, 2018Spring Break (ALL SITES CLOSED) - April 2-6, 2018Chamber Mixer - April 18, 2018Superstars of Music Showcase - May 10, 2018

Open Houses7

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Open House @ CELC – March 29, 2018 @ 6pmOpen House @ Bradoaks ES - May 8, 2018 @ 6pmOpen House @ Santa Fe CSMS - May 24, 2018 @ 6pm

O. ADJOURN REGULAR BOARD OF EDUCATION OPEN SESSION MEETING

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MONROVIA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION

District Office Administration Center 325 E. Huntington Drive

Monrovia, California 91016

BOARD OF EDUCATION STUDY SESSION Wednesday, March 14, 2018 5:00 p.m. – Board Room

REGULAR BOARD OF EDUCATION CLOSED SESSION Wednesday, March 14, 2018 5:30 p.m. – Superintendent’s Office

BOARD OF EDUCATION OPEN SESSION MEETING Wednesday, March 14, 2018 7:00p.m. – Board Room ADOPTED MINUTES

A. CONVENED BOARD OF EDUCATION STUDY SESSION at 5:05 p.m.

1. MOT Update - MHS Lawn, Bus Leasing, and Prop 39

B. ADJOURNED BOARD OF EDUCATION STUDY SESSION at 5:48 p.m.

C. CONVENED REGULAR BOARD OF EDUCATION OPEN SESSION at 5:49 p.m.

1. Board President Williams called the meeting to order at 5:30 p.m.

2. Public Comments for Items on Closed Session Agenda

There were none.

D. CONVENED BOARD OF EDUCATION CLOSED SESSION at 5:50 p.m.

1. Expulsion Hearing Case No.1718-06, Student ID #111113060 [Education Code 48900 (a.1)]

2. Collective Bargaining Session (Government Code Section 54957.6) - for the purpose of

discussing matters within the scope of representation and instructing its designated

representatives for negotiations with the California School Employees Association (CSEA) and

the Monrovia Teachers' Association (MTA).

3. Public Employee Discipline/Dismissal/Release (Government Code Section 54957)

E. RECESSED BOARD OF EDUCATION CLOSED SESSION at 7:07 p.m.

F. RECONVENED BOARD OF EDUCATION OPEN SESSION at 7:07 p.m.

1. Meeting called to order by Board President Williams at 7:07 p.m.

2. Pledge of Allegiance was led by Plymouth Elementary School

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3. Roll Call:Terrence Williams, Board President Present Katherine Thorossian, Supt. Present Ed Gililland, Vice President Present Sue Kaiser, Asst. Supt. Ed Svcs. Present Rob Hammond, Board Clerk Present Darvin Jackson, Asst. Supt. HR Present Bryan J. Wong, Board President Excused Connie Wu, CBO Excused Chris Rich, Board Member Present Charles Poovakan, CTO Present Amy Hernandez, COHS/MP Student Rep Present

4. Report on Closed Session held this dateThere was no action taken.

G. ORDER OF BUSINESS

1. Board Agenda discussion/ presentation items, which could include input from

representatives of agendized matters, may be moved up on the Agenda.

Agenda Item’s L.2 “MOU w/ Lifton Institute,” L.3, “Contract Agreement with

DSK Architects” & L.4 “Contract Agreement w/ Little Diversified

Architectural Consulting,” were moved to follow Public Comments.

2. Approved the Minutes of the Regular Board of Education Meeting of February 28, 2018.Motion was made by Board Member Hammond to amend the minutes to include “Reconvened the Open Session meeting at 10:00 p.m. and Adjourned the Open Session meeting at 10:00 p.m.”, seconded by Board Member Gililland, Vote 4-0 Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – Y Board Vice-President Gililland– Y, Board President Williams – Y Board Meeting Minutes - February 28, 2018

BM Minutes 022818 (2).pdf

H. RECOGNITIONS AND COMMUNICATIONS

1. The Board of Education congratulated the Monrovia High School Soccer team on

winning the Rio Hondo League Championship.

2. The Board of Education & the Chamber of Commerce congratulated the following

employees on being recipients of Monrovia Unified Schools Districts “Employee of the

Month” for the months of February and March:

Amanda Parker, Food Services Manager – Bradoaks ES

Olga Sosa, Psychologist – Bradoaks ES

Bertha Montenegro, Instructional Aide – Wild Rose ES

Michael Abdessian, Counselor – Wild Rose ES

Irene Bañuelos, Clerical Assistant II – MHS

Graciela Valdez, Teacher - MHS

3. Board Member Reports

Board President Williams invited the group Healing Connections to share informationon their important “March 4 Balance” campaign which informs students and thecommunity about suicide prevention.

Board Member Hammond congratulated all of the campuses that participated in theNational School walkout, noting the poise and dignity displayed by students to bringwords and voice to this movement. Board member Hammond also congratulatedstudents for helping bring this issue to the public. 10

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Board member Hammond invited Ishika Munchal and Juan Aguirre from MHSDrama Club, to share with the Board and members of the community about their

upcoming production of Tarzan, with shows taking place March 22-24, 2018. Ishika

and Juan also performed an excerpt from the musical.

Board member Gililland expressed his sentiment for being a Board member of

this District, noting how when there is a problem within the District and community, we

pull together to solve it. He noted how staff creates plentiful opportunities for studentsto participate in activities they enjoy, notably the robotics teams, drama productionsand soccer team all represented at the Board meeting that night.

4. Student Board Member Report

5. Report from the Superintendent

Dr. Thorossian highlighted the students who participated in the Elementary Math Beethat took place earlier that day March 14, 2018.

I. PUBLIC COMMENTS - The Board of Education encourages public participation, and

invites you to share your views on school business.

Please complete the "Addressing the Board of Education" form and give it to the Secretary

of the Board (Superintendent) or the designee, prior to the meeting. In order to accomplish

Board business in a timely and efficient manner, the Public Comment session for items not

on the Agenda will be limited to 30 minutes.

1. Public Comments for items not on the Agenda

Lois Gaston of ChangeMakers shared the history of Monrovia, the task ofChangeMakers to continuously share stories of change, and the group’s continuousfight to combat bigotry and discrimination in the city of Monrovia. Ms. Gaston,requested, at the suggestion of Board members Hammond and Gililland, that anelectronic version of their book, be placed on our District website. Ms. Gaston alsoshared how individuals interested, could join the group and help them continue theirmission.

2. Public Comment for items on the Open Session Agenda.

Comments may be made at this point, or at the time the item is considered at its place onthe agenda.

Parents of students at Monroe Elementary school voiced concerns about increasingclass sizes at Monroe ES, notably parents Emily Milan and Janet Atkins, shared thesentiments of the group of eight (8) parents.

J. INFORMATIONAL REPORTS AND PRESENTATIONS

1. SPANISH DUAL IMMERSION EXPANSION. (Sue Kaiser, Asst. Superintendent of

Educational Services). The Board of Education received an informational report on the

management of the growth of the Spanish Dual Immersion expansion efforts taking place at

Monroe Elementary School.

K. CONSENT AGENDA

Routine items of business placed on the consent agenda have been carefully screened by

members of the staff and will be acted upon by the Board with one motion. Upon request of

any person, an item on the consent agenda may be considered separately at its location on

the meeting's agenda.

Consent Agenda Item(s) Pulled, if any: There were none.

Approval of Consent Agenda:

Motion by Board Member Hammond, seconded by Board Member Rich, Vote 4-0 Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – Y

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Board Vice-President Gililland– Y, Board President Williams – Y

EDUCATIONAL SERVICES

1. 17/18-1080 - AMENDMENT TO MEMORANDUM OF UNDERSTANDING – CREDIT

EDUCATION AGREEMENT WITH PACIFIC COLLEGE FOR USE OF FACILITIES AND

OFFERING OF EARLY COLLEGE COURSES

The Board of Education is requested to approve an amendment to the Memorandum of

Understanding (MOU) Credit Education Agreement between Pacific College and Monrovia

Unified School District as part of the early college program for the use of facilities at Monrovia

Community Adult School for the offering of specific early college courses.

Pacific College Early College MOU Amdmt 3-14-18.pdf

1. 17/18-1105 - AGREEMENT FOR SERVICES BETWEEN VISION SCREENING SERVICES

AND MONROVIA UNIFIED SCHOOL DISTRICT

The Board of Education is requested to approve an agency agreement with Vision Screening

Services for beginning March 14, 2018 and ending December 20, 2018.

Vision screening.pdf

2. 17/18-1106 - CONTRACT WITH LOS ANGELES COUNTY OFFICE OF EDUCATION FOR

THE QUALITY START LOS ANGELES CALIFORNIA STATE PRESCHOOL PROGRAM

(CSPP) QUALITY IMPROVEMENT BLOCK GRANT

The Board of Education is requested to ratify a contract with Los Angeles County Office of

Education for the Quality Start Los Angeles CSPP Quality Improvement Block Grant from

January 1, 2018 through June 30, 2018.

LACOE CSPP Contact w-CELC 3-14-18.pdf

3. 17/18-1107 - ADVANCEMENT VIA INDIVIDUAL DETERMINATION (AVID) COLLEGE

READINESS SYSTEM SERVICES AND PRODUCTS AGREEMENT

The Board of Education is requested to approve the Advancement Via Individual

Determination (AVID) College Readiness System Services and Products Agreement for Clifton

Middle School, Santa Fe Middle School, and Monrovia High School from July 1, 2018 – June

30, 2019.

AVID Contract 3-14-18.pdf

4. 17/18-1110 - SERVICE AGREEMENT WITH PARADIGM HEALTHCARE SERVICES, LLC

TO PROVIDE MEDICAL BILLING SERVICES

The Board of Education is requested to ratify a Service Agreement between Paradigm

Healthcare Services, LLC and Monrovia Unified School District (MUSD) to provide Medi-Cal

billing for direct services from July 1, 2017 until June 30, 2020.

Paradigm Contract 3-14-18.pdf

5. 17/18-1111 - EXTENDED FIELD TRIP

The Board of Education is requested to approve an extended field trip for the Monrovia High

School Track and Cross Country team to participate in an Invitational Track Meet in Chandler,

Arizona, from March 22-25, 2018.

Extended Field Trip - MHS Track 3-14-18.pdf

BUSINESS SERVICES

6. 17/18-2084 - PURCHASE ORDERS AND PAYMENT OF BILLS

The Board of Education is requested to ratify purchase orders in the amount of $295,309.86

issued February 12, 2018 through February 26, 2018 and payments in the amount of

$626,809.55 issued February 15, 2018 through February 28, 2018.

BA item #17/18-2084-Purchase Order Rpt- 031418.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163177/1106_LACOE_CSPP_Contact_w-CELC_3-14-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163197/1107_AVID_Contract_3-14-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163199/1110_Paradigm_Contract_3-14-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/158432/Extended_Field_Trip_-_MHS_Track_3-14-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/159684/BA_item_2084-Purchase_Order_Rpt-3-14-18.pdf

7. 17/18-2085- DISTRICT CASH RECEIPTS

The Board of Education is requested to receive District cash receipts; Deposit Report No. 35

through 36 deposited February 16, 2018 through March 2, 2018 for a total amount of

$403,621.17.

BA Item 2085(b) Deposit Rpt #35 3-14-18.pdf

BA Item 2085(c) Deposit Rpt #36 3-14-18.pdf

8. 17/18-2086 - BUDGETARY TRANSFERS AND REVISIONS

The Board of Education is requested to approve the budgetary adjustments as submitted.

BA Item 2086(b) Budgetary Transfers 3-14-18.pdf

9. 17/18-2087 - ACCEPTANCE OF GIFTS

The Board of Education is requested to accept the gifts as described in Acceptance of Gifts

Report No. 1718-12.

Acceptance of Gifts #1718-12 03-14-18.pdf

HUMAN RESOURCES

10. 17/18-3051 – CONFERENCE/ IN-SERVICE ATTENDANCE AND TRAVEL

The Monrovia Unified School District Board of education is requested to approve Travel and

Conference Report # 13.

03142018TravelConference.pdf

11. 17/18-3052 - PERSONNEL ASSIGNMENTS

The Monrovia Unified School District Board of Education is requested to approve Personnel

Assignments Report #13.

2018-03-14 Personnel Report 13.pdf

L. ACTION ITEMS (Non-Consent)

EDUCATIONAL SERVICES – Sue Kaiser, Ed.D, Asst. Superintendent – Ed Services

1. 17/18-1108 - MEMORANDUM OF UNDERSTANDING WITH LOS ANGELES COUNTY

DEPARTMENT OF MENTAL HEALTH

The Board of Education is requested to approve a Memorandum of Understanding between

the Los Angeles County Department of Mental Health and Monrovia Unified School District

(MUSD) for the implementation of the Olweus Bullying Prevention Program.

Motion by Board Member Hammond, seconded by Board Member Rich Vote 4-0

Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – Y


OLWEUS Bully Prevention Program 3-14-18.pdf

2. 17/18-1112 - MEMORANDUM OF UNDERSTANDING – PARTNERSHIP AGREEMENT

FOR SERVICES PROVIDED BY LIFTON INSTITUTE OF MEDIA ARTS & SCIENCES

The Board of Education is requested to approve a Memorandum of Understanding Partnership

Agreement between Lifton Institute of Media Arts & Sciences and Monrovia Unified School

District to provide professional quality, short-term television production training for Monrovia

Community Adult School students.




Lifton Institute MOU 3-14-18.pdf

13


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/160620/2018-03-14_Personnel_Report_13.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163200/1108_OLWEUS_Bully_Prevention_Program_3-14-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163253/1112_Lifton_Institute_MOU_3-14-18.pdf

BUSINESS SERVICES – Connie Wu, Chief Business Officer (CBO)

3. 17/18-2088 - CONTRACT AGREEMENT WITH DSK ARCHITECTS, INC.

The Board of Education is requested to ratify the contract with DSK Architects, Inc. to provide

architectural and engineering services for the Proposition 39 HVAC update project at Clifton

Middle School and Mayflower Elementary School.

Motion by Board Member Hammond, seconded by Board Member Gililland Vote 4-0



17/18-2088 - DSK Architects Agreement

4. 17/18-2089 - CONTRACT AGREEMENT WITH LITTLE DIVERSIFIED ARCHITECTURAL

CONSULTING

The Board of Education is requested to approve the contract with LITTLE Diversified

Architectural Consulting to provide architectural and engineering services for the Proposition

39 HVAC update project at Santa Fe Middle School and Plymouth Elementary School.

Motion by Board Member Hammond, seconded by Board Member Rich, Vote 4-0 Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – Y Board Vice-President Gililland– Y, Board President Williams – Y 17/18-2089 - Little Diversified Architectural Agreement - 031418.pdf

5. 17/18-2091 - SECOND INTERIM REPORT FOR THE 2017-18 FISCAL YEAR

The Board of Education is requested to approve a positive certification that the Monrovia

Unified School District will be able to meet its financial obligations for the 2017-18 fiscal year

and the subsequent two fiscal years.

Motion by Board Member Rich, seconded by Board Member Gililland Vote 4-0


Board Vice-President Gililland– Y, Board President Williams – Y 2017-18 Second Interim Report Narrative.pdf

HUMAN RESOURCES – Darvin Jackson, Asst. Supt. of Human Resources

6. 17/18-3053 - PROVISIONAL INTERNSHIP PERMIT REQUEST

The Board of Education is requested to approve a request to the Commission on Teacher

Credentialing for a Provisional Internship Permit in order that the district may assign the

following individual for the 2017-18 school year: Gabriel Gutierrez, Education Specialist

Instruction (Mild/Moderate), Santa Fe Middle School, Grades 6-8




7. 17/18-3054 - RESOLUTION FOR REDUCTION OR DISCONTINUANCE OF PARTICULAR

KIND OF SERVICE

The Board of Education is requested to adopt Resolution No. 1718-08 to reduce or discontinue

particular kinds of service at the close of the 2017-2018 school year.

Motion by Board Member Rich, seconded by Board Member Hammond, Vote 4-0

Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – Y Board Vice-President Gililland– Y, Board President Williams – Y Resolution 03142018.pdf

14

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163201/2088_DSK_Architects_Agreement_for_Architectural_Services.V6_-_dsk_signed_180309__1_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163203/2089_Little_Agreement_-_Signed.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/160259/2017-18_Second_Interim_Report_Narrative.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/160249/Resolution_03142018.pdf

TECHNOLOGY – Charles Poovakan - Chief Technology Officer

8. 17/18-4005 - E-RATE INTERNET CONNECTIONS FOR ALL SCHOOLS

PROPOSALS AND AWARD OF CONTRACTS TO FOOTHILLS EDUCATION AND

TECHNOLOGY PARTNERSHIP (FETP) - EXTENSION

The Board of Education is requested to accept a one year agreement extension with Foothills

Education and Technology Partnership (FETP) for Internet connections E-Rate year 21, July

1, 2018 through June 30, 2019.

Board member Hammond shared the history of previous conflict of interests between

Foothills Education and Technology Partnership (FETP) and Monrovia Unified School

District employees. Board member Hammond questioned “How long do we retain

records of a government agency, when we enter into a contractual agreement with a

company, and “Are the previous members of the company that caused past conflicts of

interest for the District, 100% dissolved from this company?” Board member Hammond

also voiced concern in regards to the District doing further business with this

organization.

Motion by Board Member Rich, seconded by Board Member Gililland, Vote 3-1

Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – N


MUSD FETP Contract Extension 2018 02-02.pdf

Foothill Education03112015.pdf

9. 17/18-4006 - PROFESSIONAL SERVICE AGREEMENT WITH NIC PARTNERS

FOR DISTRICT FIREWALL

The Board of Education is requested to approve the service agreement with NIC Partners to

upgrade our district-wide firewall.

Motion by Board Member Hammond, seconded by Board Member Rich, Vote 4-0



Network Integration Company Partners Inc. - Agreement03112018.pdf

BOARD BUSINESS – Katherine Thorossian, Ed.D. - Superintendent of Schools

10. 17/18-5041 – CONSIDER EXPULSION CASE NO. 1718-06, Student I.D. No.

111113060 [Education Code 48900 (a.1)].

The Board of Education will consider Expulsion Case No. 1718-06, Student I.D. No.

111113060 [Education Code 48900 (a.1)].

Board member Gililland moved that Expulsion Case No. 1718-06, Student I.D. No. 111113060, be held to an enforcement of and order of expulsion for a period of not more than one (1) calendar year. This period commences on this 14th day of March, and ends on the 14th day of March, 2019. The expulsion is based on the finding of fact that the student violated the following provisions of the Education Code 48900 (a.1): caused, attempted to cause, or threated to cause physical injury to another person, Seconded by Board Member Hammond, Vote 4-0



11. 17/18-5042 – ADOPT RESOLUTION #1718-07 FOR FULL AND FAIR FUNDING

OF CALIFORNIA PUBLIC SCHOOLS

The Board of Education is requested to adopt Resolution # 1718-07 in support of full and fair

funding of California public schools.

15


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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/163234/4006_Network_Integration_Company_Partners_Inc._-_Agreement03112018.pdf

Motion by Board Member Hammond, seconded by Board Member Rich, Vote 4-0



17/18-5042 - RESOLUTION CALLING FOR FULL AND FAIR FUNDING.pdf

12. 17/18-5043 - CALIFORNIA SCHOOL BOARDS ASSOCIATION (CSBA) DELEGATE

ASSEMBLY ELECTION, SUB-REGION 23-A

The Board of Education will elect a delegate to represent Sub-region 23-A, in the California

School Boards Association (CSBA) Delegate Assembly, to serve a two-year term commencing

April 1, 2018, through March 31, 2020.

Agenda Item died due to lack of motion.

CSBA Delegate Assembly Ballot.pdf

13. 17/18-5044 - RESOLUTION #1718-09 DECLARING THE MONTH OF MARCH AS

"MARCH 4 BALANCE: SUICIDE PREVENTION AND MENTAL HEALTH

AWARENESS MONTH"

The Board of Education is requested to adopt Resolution # 1718-09, declaring the month of

March as "March 4 Balance: Suicide Prevention and Mental Health Awareness Month.

Motion by Board Member Hammond, seconded by Board Member Rich Vote 4-0 Board Member Rich - Y, Board Member Wong – Exc, Board Member Hammond – Y Board Vice-President Gililland– Y, Board President Williams – Y March 4 Balance Resolution - 031418.pdf

14. 17/18-5045 - PENDING BOARD ISSUES

The Board of Education will receive status information on identified tasks and review issues of

interest for future attention.

Pending Board Issues - 031418.pdf

M. OLD BUSINESS

Next Regular Board Meetings:

Wednesday, March 28, 2018; 7:00 p.m. - Regular Board of Education Meeting

Wednesday, April 25, 2018; 7:00 p.m. - Regular Board of Education Meeting

N. NEW BUSINESS

Pupil Free Day (ALL SITES CLOSED) - March 19, 2018

LCAP Community Mtg. @ MUSD Board Room- March 19, 2018 @ 6pm

LCAP Community Mtg.(Spanish) @ MUSD Board Room - March 26, 2018 @ 6pm

MEO Games @ Monrovia High School - March 29, 2018

Cesar Chavez Day (ALL SITES CLOSED) - March 30, 2018

Spring Break (ALL SITES CLOSED) - April 2-6, 2018

Open Houses

Open House @ Plymouth ES – March 20, 2018 @ 6pm

Open House @ MHS – March 21, 2018 @ 6pm

Open House @ Clifton MS – March 22, 2018 @ 5:30pm

Open House @ Mayflower ES & Epic Build– March 27, 2018 @ 6pm

Open House @ CELC – March 29, 2018 @ 6pm 16

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/160958/CSBA_Delegate_Assembly_Ballot.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/160833/March_4_Balance_Resolution_-_031418.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/160927/Pending_Board_Issues_-_031418.pdf

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

1. 17/18-1114 - INDIVIDUAL SERVICE AGREEMENTS

RECOMMENDATION The Board of Education is requested to ratify the Individual Service Agreements forBasic Education Services, Individual Counseling, Counseling and Guidance, andSpeech and Language Services, provided by Canyon View School and JustineSherman and Associates, as detailed in ISA 17-18 Report #11.

Rationale:The California Education Code allows for placement of special education students innon-public schools/agencies when no appropriate public school programs areavailable. The current agreements reflect the decision of the IEP team to meet theneeds of these special education students.

Background:

Budget Implication ($ Amount):The total estimated cost of the contracts is $24,385.70

Additional Information:See ISA 17-18 Report #11.

Legal References:Public Law 94-142; Education Code sections 56361, 56365, 56366, and 56740; andTitle 5 CAC 3061 and 3062. Education Code 17604 which requires that all contractsto be approved by the Governing Board.

ATTACHMENTS

03282018 SPEDBoard Agenda Items ISA.pdf

18

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/166354/03282018_SPEDBoard_Agenda_Items_ISA.pdf

ISA 17-18 Report #11

Non Public School/Non Public Agency

Date of Master Contract

Individual Service Agreement Amount

Individual Service Agreement Revised Amount

Reason

Canyon View 4120368300

8/23/2017 0 $2,184.00 Missing ISA from 16-17


8/23/2017 $19,417.60 $24,025.60 Add Transportation Costs


8/23/2017 0 $14,265.20 New Student Entering Canyon View

Villa Esperanza 9170829371

7/26/2017 $78,595.00 $78,923.50 Add Lunch Costs

Autism Spectrum Therapies 4330450157

9/13/2017 $1,800.00 $2,200.00 Error on Original Amount of Services

Autism Spectrum Therapies 3971208082

9/13/2017 $1,800.00 $4,400.00 Error on Original Amount of Services

19

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

2. 17/18-1115 -SETTLEMENT AGREEMENT AND GENERAL RELEASE

RECOMMENDATION The Board of Education is requested to ratify a Settlement Agreement and GeneralRelease in regards to OAH Case No. 2017100390 and OAH case No. 2017100808,concurrent with the signing of the Settlement Agreement and General Release.

Rationale:Board approval is required in fulfillment of the settlement of attorney’s fees andparent reimbursement for fees for services as stipulated in the SettlementAgreement, which releases all disputes and claims for a Monrovia Unified SchoolDistrict Special Education student.

Background:This settlement agreement is for student who is now attending Glendora USD.

Budget Implication ($ Amount):The total cost of the attorney fees is $4,000.00

Account:Special Education Services

Legal References:Public Law 94-142; Education Code sections 56361, 56365, 56366, and 56740; andTitle 5 CAC 3061 and 3062.

ATTACHMENTS

20

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

3. 17/18-1117 - EXTENDED FIELD TRIP

RECOMMENDATION The Board of Education is requested to approve an extended field trip for theMonrovia High School Robotics Team Suitbots to compete in the FTC Worldchampionship April 17-22, 2018 in Houston, Texas.

Budget Implication ($ Amount):There is no cost to district for this field trip. All expenses will be paid throughdonations.

ATTACHMENTS

Extended Field Trip - MHS Robotics Houston 3-28-18.pdf

21

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Recommended__________________________________________ Superintendent

*Agenda Item 17/18-1117 March 28, 2018 Subject: EXTENDED FIELD TRIP Prepared by: Kirk McGinnis, Principal, Monrovia High School Reviewed by: Business Services Department Action desired: The Board of Education is requested to approve the following extended field trip:

Location: George R. Brown Convention Center, Houston TX

Date(s): April 17 – April 22, 2018 Participants: Suitbots Robotics Team Number

: 13

Supervisors: Tom Dobson, Miriam Childers Number:

2 Date(s) of Field Trip: April 17 – April 22, 2018 Sponsor(s): MHS Robotics Team Estimated Costs: School: none Donations:

$10,000.

Students: none Purpose of Trip: The Suitbots robotics team will compete in the FTC World

Ch Championships, Grade Level(s) Involved: 9-12 Form of Transportation: Fly

Budget Implications – There is no cost to district for this field trip. All expenses will be paid through donations. Legal References - Board Policy 6153 requires prior Board approval for extended field trips. Additional Information: The following matters have been addressed according to Board policy and/or district guidelines: Transportation Requests Insurance Parent Permission Form

22

LIST OF STUDENTS AND SUPERVISORS/CHAPERONES PARTICIPATING IN FIELD TRIPS

DESTINATION Houston, Texas

DEPARTURE DATE/TIME: 4/17/18 3:00 am RETURN DATE/TIME: 4/22/18 8:00 pm ___

PLEASE LIST THE NAMES OF STUDENTS IN ALPHABETICAL ORDER (If additional space is needed, please continue on reverse side.)

Samantha Childers

Khoi Do

Chase Klauschle

Nathan Nakamura

Emilio Nesrala

Roberto Orozco

Samuel Probst

Ryan Rondaris

Kevin Santiago

Jonah Simmons

Kemyl Tadeo

Eli Williams

HyeJeong Yun

PLEASE LIST THE NAMES OF SUPERVISORS/CHAPERONES IN ALPHABETICAL ORDER

Tom Dobson

Miriam Childers

23

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

4. 17/18-2064 - CUMULATIVE OBJECT SUMMARY REPORTS

RECOMMENDATION The Board of Education is requested to receive the final District Cumulative ObjectSummary report for the month of February.

Rationale:The District Cumulative Object Summary report is presented to keep the Boardapprised of all budget encumbrances and expenditures for the General FundUnrestricted and Restricted Funds.

Additional Information:Copies of the final February 2018 Cumulative Object Summary Report is attached.

ATTACHMENTS

BA Item 2064(a) Cumulative Object Summary Rpt- February 2018 3-28-18.pdf

24

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64790- MONROVIA UNIFIED

8

Fiscal Year :

To Period :

00000.0 - 19999.9 Unrestricted ResourcesResource Range:

Fund :01.0 - General Fund

FINAL MONTHLY

Report ID:

District: 64790

BalanceEncumbrancesCurrent Budget Expenditures Pre-EncumbrancesAdopted Budget % LeftObject Object Description

1000 - 1999Totals for Major Object

6,508,294.25 0.00 0.00 12,627,044.75 19,135,339.00 34.01 19,171,281.00


2,558,376.30 0.00 0.00 3,611,668.70 6,170,045.00 41.46 6,097,367.00


3,748,650.30 0.00 0.00 5,825,582.70 9,574,233.00 39.15 9,761,918.00


186,616.83 0.00 76,889.52 668,927.65 932,434.00 20.01 583,468.00


290,512.85 0.00 600,702.46 2,209,268.69 3,100,484.00 9.37 3,119,158.00


107,132.49 0.00 17,867.51 0.00 125,000.00 85.71 430,000.00


94,921.00 0.00 0.00 0.00 94,921.00 100.00 64,826.00


-1,200,902.00 0.00 0.00 0.00-1,200,902.00 100.00-963,073.00


34,642.00 0.00 0.00 38,470.00 73,112.00 47.38 73,112.00

32.44 12,328,244.02 0.00 695,459.49 24,980,962.49 38,004,666.00 38,338,057.00Total for Resource Range

00000.0 - 19999.9 U

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Fiscal Year :

To Period :

20000.0 - 99999.9 Restricted ResourcesResource Range:


FINAL MONTHLY

Report ID:

District: 64790



1,814,524.08 0.00 0.00 3,311,622.92 5,126,147.00 35.40 5,040,150.00


1,821,155.48 0.00 0.00 2,445,219.52 4,266,375.00 42.69 4,242,965.00


2,560,131.64 0.00 0.00 1,972,425.36 4,532,557.00 56.48 4,555,597.00


412,167.91 0.00 110,762.48 674,470.61 1,197,401.00 34.42 678,506.00


1,053,716.75 0.00 1,749,706.73 1,592,402.52 4,395,826.00 23.97 3,078,703.00


-4,765.54 0.00 890.00 70,875.54 67,000.00 -7.11 0.00


489,278.68 0.00 0.00 349,347.32 838,626.00 58.34 838,626.00


890,025.00 0.00 0.00 0.00 890,025.00 100.00 660,496.00

42.40 9,036,234.00 0.00 1,861,359.21 10,416,363.79 21,313,957.00 19,095,043.00Total for Resource Range

20000.0 - 99999.9 R

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Fiscal Year :

To Period :



FINAL MONTHLY

Report ID:

District: 64790


Total for Fund 57,433,100.00 59,318,623.00 35,397,326.28 2,556,818.70 0.00 21,364,478.02 36.0201.0-General Fund

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Fiscal Year :

To Period :


Fund :01.4 - S & C

FINAL MONTHLY

Report ID:

District: 64790



1,246,112.18 0.00 0.00 1,211,558.82 2,457,671.00 50.70 2,116,454.00


156,469.11 0.00 0.00 237,466.89 393,936.00 39.72 345,232.00


398,656.78 0.00 0.00 449,487.22 848,144.00 47.00 715,123.00


352,749.59 0.00 90,382.17 528,902.24 972,034.00 36.29 1,557,293.00


-385,860.11 0.00 389,863.18 1,229,947.93 1,233,951.00 -31.27 1,371,634.00


9,763.11 0.00 175,453.55 14,783.34 200,000.00 4.88 0.00

29.12 1,777,890.66 0.00 655,698.90 3,672,146.44 6,105,736.00 6,105,736.00Total for Resource Range

00000.0 - 19999.9 U

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Fiscal Year :

To Period :


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FINAL MONTHLY

Report ID:

District: 64790



0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00Total for Resource Range

20000.0 - 99999.9 R

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Fiscal Year :

To Period :


Fund :01.4 - S & C

FINAL MONTHLY

Report ID:

District: 64790


Total for Fund 6,105,736.00 6,105,736.00 3,672,146.44 655,698.90 0.00 1,777,890.66 29.1201.4-S & C

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Fiscal Year :

To Period :


Fund :01.6 - S & C - Carryover

FINAL MONTHLY

Report ID:

District: 64790



0.00 0.00 0.00 0.00 0.00 0.00 0.00


-244.85 0.00 0.00 14,048.85 13,804.00 -1.77 0.00


-183.19 0.00 0.00 1,817.19 1,634.00 -11.21 0.00


415,137.63 0.00 37,774.81 506,207.56 959,120.00 43.28 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00

42.55 414,709.59 0.00 37,774.81 522,073.60 974,558.00 0.00Total for Resource Range

00000.0 - 19999.9 U

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Fiscal Year :

To Period :



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Report ID:

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Total for Fund 0.00 974,558.00 522,073.60 37,774.81 0.00 414,709.59 42.5501.6-S & C - Carryover

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Fiscal Year :

To Period :



FINAL MONTHLY

Report ID:

District: 64790


23,557,078.27 0.00 3,250,292.41 39,591,546.32 66,398,917.00 63,538,836.00 35.48Total for Distric

64790

33

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

5. 17/18-2090 - AGREEMENT FOR TRANSPORTATION SERVICES

RECOMMENDATION The Board of Education is requested to approve an agreement with AMDL ReliableTransportation for school pupil activity and special trip transportation for the 2017-18school year.

Rationale:Throughout the school year some requests for special bus trips cannot be providedby the District transportation staff because of conflict with the home-to-schoolschedule, therefore, the District must contract with outside vendors to meet theseneeds.

Background:Our procedure has been to secure an agreement with other bus companies in orderto supplement the district service for co-curricular or extra-curricular trips asrequested by the schools. Transportation AMDL Reliable Transportation wouldprovide bus drivers that possess all the documents required to operate a School orSchool Pupil Activity Bus (SPAB) and all vehicles are licensed and inspected asrequired by California law.

Budget Implication ($ Amount):There is no cost to the District by signing this agreement.

Additional Information:A copy of the agreement is attached.

Legal References:Education Code 39860 states that the governing board of a school district maycontract for the transportation of students to and from an activity that the boarddetermines to be for the benefit of the students.

ATTACHMENTS

BA Item 2090(b) AMDL Reliable Transportation 3-28-18.pdf

34

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/168806/BA_Item_2090_b__AMDL_Reliable_Transportation__3-28-18.pdf

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

6. 17/18-2092 - PURCHASE ORDERS AND PAYMENT OF BILLS

RECOMMENDATION The Board of Education is requested to ratify purchase orders in the amount of$452,935.90 issued February 26, 2018 through March 12, 2018 and payments in theamount of $5,570,625.20 issued March 1, 2018 through March 14, 2018.

Rationale:In accordance with the California Education Code 42647, the Board of Educationshall approve all payments and purchase orders. All payments and purchase orderssubmitted have been processed following the accounting practices upheld by theCalifornia School Accounting Manual.

Background:Purchase orders are generated by the Purchasing Department for goods andservices in order to encumber available funds prior to being submitted to the FiscalServices Department for payment. After verification of the receipt of goods orservices in accordance with the order as placed, the payment for such goods orservices is processed. Voluntary deductions and fringe benefit payments are issuedafter the payroll reconciliation of employee and employer authorized contributions.The payroll warrants are issued only to those employees who have been approvedthrough the Personnel Assignment Report process.

Budget Implication ($ Amount):All payments are paid from the appropriate fund balances, maintaining the integrity ofthe budget.

Additional Information:Copies of the detailed Purchase Order and Warrant Summary reports are attached.

Legal References:California Education Code 42647 states that the Board of Education shall approve allpayments and purchase orders.

ATTACHMENTS

BA Item 2092 Purchase Order Rpt 3-28-18.pdf

41

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/166407/BA_Item_2092_b__Purchase_Order_Rpt__3-28-18.pdf

1

March 28, 2018 SUBMITTED FOR RATIFICATION: March 14, 2018 PRINTED: February 26 – March 12, 2018

Purchase Order: P18-1628 – P18-1703 Purchase orders printed out of sequence: None

Change Orders: P18-0457, P18-0582, P18-0585, P18-0675, P18-0709, P18-0819, P18-0994, P18-1236, P18-1438, P18-1600 Purchase orders excluded from sequence: None Fund Summary General Fund (01) $ 418,435.06 Adult Education Fund (11) 23,406.96 Child Development Fund (12) 813.33 Cafeteria Fund (13) 8,113.48 Enterprise Fund (63) 2,167.07 Total .............................................................. $ 452,935.90 RECOMMENDED: March 28, 2018

42

Board Report Worksheet

March 28, 2018

Fund P0 CHANGE OLD NEW

Fund 01 0.00

286,255.81 P18-0457 16,000.00 1,400.00 17,400.00

P18-0582 328.50 78,595.00 78,923.50

P18-0585 25,000.00 50,000.00 75,000.00

P18-0675 39,000.00 60,000.00 99,000.00

P18-0709 4,000.00 6,000.00 10,000.00

P18-0819 32,000.00 23,566.00 55,566.00

P18-0994 300.00 1,500.00 1,800.00

P18-1236 15,000.00 12,000.00 27,000.00

P18-1438 775.00 2,674.88 3,449.88

P18-1600 -224.25 224.25 0.00

0.00

0.00

0.00

0.00

0.00

0.00

418,435.06 Total 132,179.25

Fund 11 P0 CHANGE OLD NEW

23,406.96 0.00

23,406.96 0.00

Total 0.00


813.33 0.00

813.33 0.00

Total 0.00


8,113.48 0.00

8,113.48 0.00

Total 0.00


2,167.07 0.00

0.00

2,167.07 0.00

Total 0.00

320,756.65 132,179.25 Total of change notice amount

452,935.90 320,756.65 Total of all funds per Escape report

452,935.90 Actual funds spent during the period

44

Board Report with Fund/ObjectReqPay11a

Includes Purchase Orders dated 02/26/2018 - 03/12/2018

PONumber Vendor Name Description

FundObject

AccountAmountLoc

P18-1628 IMPRINTABILITY JENNIFER

STONE

Set of 1,000 Green Certificate Folders 01-43900012 1,084.24

P18-1629 MCGRAW-HILL EDUCATION Books for HiSET Class 11-43100010 323.03

P18-1630 SIR SPEEDY Color ID Badges for 5 Board

Members

01-43900012 86.02

P18-1631 SHAFFER AWARDS Black & Gold Name Badges for 5

Board Members

01-43900012 81.85

P18-1632 CIVIC PUBLICATIONS 2018 Community Profiles Magazine

Full Pg Ad

11-58390010 5,000.00

P18-1633 MONROVIA READS "So All May Read" Dinner 3/1/18 (3) 01-52200012 180.00

P18-1634 MONROVIA-DUARTE BLACK

ALUMNI A SSOCIATION

MDBAA Soul Food Luncheon - Feb

24, 2018 (2)

01-52200012 40.00

P18-1635 BANGKIT (USA) INC Binders needed for PD 01-43100014 504.77

P18-1636 CATE Registration for CATE 2018

Conference (1)

01-52200006 200.00

P18-1637 TEK TIME SYSTEMS, LLC REMIT

TO :

Time Stamp for District Front Desk 01-44500040 782.93

P18-1638 APPLE COMPUTER, INC. Apple Power Adapter for MacBook Air 01-43500002 86.51

P18-1639 AMAZON.COM Pharmacy Tech Supplies 11-43100010 261.32

P18-1640 Elite Software & Graphics LLC

Madmen Marketing Consultants

Maketing & Recruiting Services for

Adult Ed

11-58390010 16,000.00

P18-1641 AMAZON.COM Books for GSA Club 01-42100006 1,097.03

P18-1642 Sodexo Continental Breakfast for MCAS Conf

60 people

11-52200010 547.75

P18-1643 SUPPLYWORKS Custodial Paper 11-43700010 174.69

P18-1644 U.S. POSTMASTER /

POST-OFFICE

Postage to Mail MHS Report Cards 01-59200040 771.28

P18-1645 WORKABILITY 1 / REGION 1 Attn

Bonita USD

Registration for Workability Region 1

Training (1)

01-52200015 250.00

P18-1646 AMAZON.COM Health Office Supplies 01-43910015 125.39

P18-1647 Next Generation Science Standa

Jacqueline F Herst

Consultant Agreement for Pearl Prep 01-58500014 2,000.00

P18-1648 AMAZON.COM Books for Auto Class 11-43100010 1,100.17

P18-1649 HIGH PERFORMANCE

COMPUTERS ATT N: MIKE

Printers 01-43400008 437.98

P18-1650 Volt Lites Fog machine rental- Beauty & the

beast

63-56100028 1,794.25

P18-1651 SHANON FITZPATRICK Facilitator for Elementary site

Masterpiece Murals

01-58500028 5,000.00

P18-1652 GARD'S MUSIC HOUSE Instruments/supplies for Santa Fe 01-43100028 100.81

P18-1653 MTI Enterprises Inc Instructional supplies/drama

production materials

01-43100005 740.30

P18-1654 SIR SPEEDY Print job for library bookmarkers 01-58910005 800.81

P18-1655 SWEETWATER MUSIC Bluetooth Receiver for TPac 63-43900028 108.41

P18-1656 B & H CTE-Audio visual equipment-MHS 01-43100014 3,289.99

01-4410 18,178.88

P18-1657 MALCOLITE CORP. Maintenance Supplies 01-43800047 1,000.00

The preceding Purchase Orders have been issued in accordance with the District's Purchasing Policy and

authorization of the Board of Trustees. It is recommended that the preceding Purchase Orders be approved

and that payment be authorized upon delivery and acceptance of the items ordered.

003 - Monrovia Unified School District Generated for Michelle Reyes (MREYES), Mar 20 2018 12:28PM

Page 1 of 446




FundObject

AccountAmountLoc

P18-1658 Pali Institute Camp Pali Field Trip 2018 01-58840002 21,375.37

P18-1659 TOM MCFADDEN Reimb. Tom M. for postage for ASES

grant

01-59200025 12.90

P18-1660 FRED SAIZ, JR Reimbursement for supplies 01-43700003 25.84

P18-1661 J & J SPORTS & TROPHIES T-Shirts for Spring Musical 'Tarzan' 01-43100008 813.59

P18-1662 WORKSHOP, THE Drama supplies for the musical

Tarzan

01-43100008 1,529.72

P18-1663 Competitive Aquatic Supply Athletic supplies - Backstroke flags 01-43100008 394.15

P18-1664 ALISON MELOSERDOFF COTSEN Reimbursement 01-43100005 955.62

P18-1665 Kyrie Design Basketball Jerseys - pd by donation 01-43900008 5,115.84

P18-1666 BAUDVILLE Instructional supplies/certificates 01-43100005 520.18

P18-1667 ANGELO COLLADO Drama Choreography 01-58100008 950.00

P18-1668 FIRST BOOK Classroom Books - pd by donation 01-42100001 1,020.54

P18-1669 SUPPLYWORKS Wet/Dry Vaccum 12-44700165 813.33

P18-1670 SOUTHWINDS TRANSPORTATION Open PO Field Trips 2017-18 01-58120049 5,000.00

P18-1671 MC2 MANAGEMENT

&COMMUNICATION PERRY

SHIMANOFF dba

Annual Fee for SPMMS work order

system

01-56300047 600.00

P18-1672 AMAZON.COM Health Office Equipment (Plymouth) 01-43910015 54.73

P18-1673 DEPARTMENT OF INDUSTRIAL

RELAT ACCOUNTING

Open PO Dept of IR elevator permits

2017-18

01-58900047 2,000.00

P18-1674 AMEC ENVIRONMENT &

INFRASTRUCT URE, INC.

Stormwater Project Fee 01-58900046 1,600.00

P18-1675 Yale Chase Equipment&Services Replacement Battery for Forklift 01-56300050 3,394.50

P18-1676 BARNES & NOBLE

BOOKSELLERS

Instructional Materials 01-43100003 996.74

P18-1677 MONROVIA READS Monrovia Reads 01-52200014 60.00

P18-1678 AMAZON.COM Game Design Class Supplies 01-43100008 2,049.28

P18-1679 OBDULIA MORENO HRS workshop LACOE 01-52200030 16.00

P18-1680 International Academy Science

Acellus Education Center

Acellus Student License 01-58410008 1,000.00

P18-1681 CHEF'S TOYS Serving Counter for SF cafe for

Student Meals

13-64900052 7,077.76

P18-1682 BERNARD FOOD INDUSTRIES

INC

Purchase Alfredo Sauce Mix for all

School cafes

13-47100052 1,035.72

P18-1683 KENNETH SINGLETON Reimbursement Purchases made for

Catering

63-47100052 264.41

P18-1684 OFFICE DEPOT Ink for Sp Ed @ Mayflower 01-43900015 93.06

P18-1685 DELL MARKETING L.P. ATTN: Nath

an Candiotti

Computer for RSP teacher for IEPs 01-43400003 1,117.22

P18-1686 Law Offices of Soo Yun Legal Fees 01-58210015 4,000.00

P18-1687 SUMMIT SPEECH PATHOLOGY

SERVIC

Speech Language Therapist for

Special Education

01-58100015 74,240.00

P18-1688 Jenny Miura Mileage to a Heinemann Workshop 01-52200003 9.63

P18-1689 IVY HERNANDEZ Mileage to Teaching Creativity Conf

Day 2

01-52200003 9.27





Page 2 of 447




FundObject

AccountAmountLoc

P18-1690 Geovanna Loeza Mileage to Teaching Creativity Conf

Day 2

01-52200003 9.27

P18-1691 Gaby Canedo Mileage to Teaching Creativity Conf

Day 2

01-52200003 9.27

P18-1692 KAREN BOUCHER Mileage for Site Visits-Sp Ed 01-52500015 60.02

P18-1693 LINKS SIGN LANGUAGE

INTREPETIN

Open PO for various language

translations Sp Ed

01-51500015 5,700.00

P18-1694 LEEWAY SCHOOL FOR

EDUCATIONAL

Basic Education and services for Sp

Ed student

01-51100015 14,651.28

01-5150 1,440.00

P18-1695 LEEWAY SCHOOL FOR

EDUCATIONAL

Basic Education for Sp Ed student 01-47100015 49.50

01-5110 1,285.20

01-5112 498.00

01-5150 180.00

P18-1696 Justine Sherman & Associates Speech & Language therapy for Sp

Ed student

01-51500015 5,720.00

P18-1697 LEROY HAYNES CENTER Educational services for Sp Ed

student

01-51100015 10,400.00

P18-1698 LEROY HAYNES CENTER Educational services for Sp Ed

student

01-51100015 7,800.00

01-5150 4,500.00

P18-1699 Cyber Acoustics Headphones for testing 01-43400022 6,296.25

P18-1700 APPLE COMPUTER, INC. Laptop for Dr. Jarvis 01-44400003 1,117.68



Acellus STEM Lab at Mayflower 01-44400014 29,450.00



Acellus STEM Lab at Santa Fe 01-44400014 29,200.00

P18-1703 NIC PARTNERS INC Access Points for COHS/Technology 01-43900022 2,056.98

320,717.26 Total76 Total Number of POs

Fund Recap

Fund Description PO Count Amount

01 General Fund 63 286,216.42

11 Adult Education Fund 7 23,406.96

12 Child Development Fund 1 813.33

13 Cafeteria Fund 2 8,113.48

63 Enterprise Fund 3 2,167.07

Total 320,717.26





Page 3 of 448



PO Changes

Description Change Amount

Fund/

ObjectNew PO Amount

P18-0407 1,500.00 01-5610 General Fund/Rentals/Leases 1,000.00-

P18-0457 17,400.00 01-5150 General Fund/Consultants - Subagreements 1,400.00-

P18-0582 78,923.50 01-5110 General Fund/Contract Svcs (Subagreements) 69,260.00-

01-5150 General Fund/Consultants - Subagreements 9,335.00-

78,595.00-Total PO P18-0582

P18-0585 75,000.00 01-5112 General Fund/Pupil Transp Contract-Subagree 50,000.00-

P18-0675 99,000.00 01-5850 General Fund/Conslt/Ind Contractors(NonEmp) 60,000.00-


P18-0994 1,800.00 01-4310 General Fund/Materials and Supplies 1,500.00-


P18-1438 3,449.88 01-5220 General Fund/Travel and Conferences 2,674.88-

Total PO Changes 213,169.88-





Page 4 of 449

ACCOUNTS PAYABLE:

DATE ISSUED: March 1, 2018 through March 14, 2018

Batch Numbers: 0819-0828 $590,423.90

PAYROLL:

FOR THE MONTH OF:

Certificated Salaries and Wages 2,550,191.84$

Classified Salaries and Wages 1,131,871.60$

Retirement Contributions 503,884.75$

Health & Welfare Contributions 669,376.32$

Employer Payroll Taxes 124,876.79$ Total Salary and Benefit: 4,980,201.30$

TOTAL DISTRICT ACCOUNTS: 5,570,625.20$

RECOMMENDED FOR BOARD APPROVAL

March 28, 2018

RATIFICATION OF WARRANTS

February, 2018

50

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

7. 17/18-2093- DISTRICT CASH RECEIPTS

RECOMMENDATION The Board of Education is requested to receive District cash receipts; Deposit ReportNo. 37 through No. 38 deposited March 9, 2018 through March 16, 2018 for a totalamount of $387,790.22.

Rationale:The District cash receipts are presented to keep the Board apprised of all monetarytransactions not processed through wire transfers from the Department of Finance orthe Los Angeles County Office of Education.

Background:

Budget Implication ($ Amount):Budget adjustments will be made if the funds received are not currently in thebudget.

Additional Information:Copies of Deposit Report #37 through #38 are attached.

ATTACHMENTS

BA Item 2093 Deposit Rpt #37 - 3-28-18.pdf

51


DEPOSIT REPORT 3/9/2018 DEP #37

ACCOUNT AMOUNT

01.0-00000.0-00000-00000-8699-0000000 50.00$ Other Local Income

01.0-90109.0-00000-00000-8699-2010000 700.00 Donations

01.0-90305.0-00000-00000-8699-3060000 935.00 Materials Contribution/Clifton

01.0-90305.0-00000-24202-8699-3060000 444.00 Materials Contribution/Clifton

01.0-90501.0-00000-00000-8689-0000000 8,037.00 Village Program/Parent Contributions

01.0-93100.0-00000-00000-8699-2020000 4,043.40 Donations/Camp Pali

Subtotal 14,209.40 General Fund

12.0-61050.0-00000-00000-8673-0000000 608.00 CSPP Parent Contributions

12.0-90503.0-00000-00000-8673-1650000 2,534.65 Tuition Based Preschool

Subtotal 3,142.65 Child Development Fund

13.0-53100.0-00000-37000-8220-0000000 137,015.11 Fed Reimb SNP

13.0-53201.0-00000-37000-8220-0000000 47,085.85 Fed Reimb CACFP

Subtotal 184,100.96 Food Services Fund

63.0-90306.0-00000-00000-8639-6010052 100.00 Catering

Subtotal 100.00 Enterprise Fund

76.0-00000.0-00000-00000-9522-0000000 20,818.57 Retirees Health Insurance

Subtotal 20,818.57 Payroll Clearance Fund

Total 222,371.58$

52

DEPOSIT REPORT 3/16/2018 DEP #38

ACCOUNT AMOUNT

01.0-00000.0-00000-00000-8650-6020022 7,430.88$ Leases & Rentals/Tech

01.0-00000.0-00000-82000-8650-6010040 579.00 Leases & Rentals/Utilities

01.0-00000.0-00000-82100-8650-6010040 1,296.00 Leases & Rentals/Labor

01.0-00000.0-81000-59000-8650-6010040 230.00 Leases & Rentals/Options

01.0-56401.0-00000-00000-8290-0000000 2,575.81 Medi-Cal

01.0-56402.0-00000-00000-8290-0000000 1,717.21 Medi-Cal 40%

01.0-90210.0-00000-00000-8650-2010000 8.80 Leases & Rentals

01.0-90210.0-00000-00000-8650-2020000 6.40 Leases & Rentals

01.0-90210.0-00000-00000-8650-2030000 8.80 Leases & Rentals

01.0-90210.0-00000-00000-8650-2040000 31.20 Leases & Rentals

01.0-90210.0-00000-00000-8650-3060000 18.90 Leases & Rentals

01.0-90210.0-00000-00000-8650-4080000 232.50 Leases & Rentals

01.0-90210.0-00000-00000-8650-6000000 2,759.40 Leases & Rentals

01.0-90221.0-00000-82100-8650-4080000 143.75 LKT PAC Rental/MHS

01.0-90221.0-17030-00000-8650-4080000 143.75 LKT PAC Rental/MHS

01.0-90305.0-00000-00000-8699-2030000 15.00 Materials Contribution/Monroe

01.0-90609.0-00000-00000-8699-2010000 49,964.75 Art of Teaching Grant

01.0-90609.0-00000-00000-8699-2050000 45,893.37 Art of Teaching Grant

01.0-90614.0-00000-00000-8699-0000000 1,000.00 Recreational Reading Grant

01.0-90801.0-00000-00000-8689-0000000 2,980.00 Pupil Transportation

01.0-63870.0-38000-10000-5841-6010014 43.60 Abate/Reimb/Fees

Subtotal 117,079.12 General Fund

13.0-53100.0-00000-37000-8634-0000000 33,722.05 Food Services Sales

13.0-53100.0-00000-00000-9523-0000000 (1,224.91) Prepaid Sales

13.0-53100.0-00000-00000-9552-0000000 97.74 Sales Tax Payable

Subtotal 32,594.88 Food Services Fund

25.0-95500.0-00000-00000-8681-0000000 5,742.64 Developer Fees

Subtotal 5,742.64 Capital Facilities Fund

63.0-90123.0-00000-00000-8699-0000000 2,500.00 LKT PAC Donations

63.0-90221.0-00000-00000-8650-4080028 2,587.50 LKT PAC Rental

63.0-90221.0-00000-60003-8650-4080028 1,267.00 LKT PAC Rental/Labor

63.0-90306.0-00000-00000-8639-6010052 622.50 Catering

Subtotal 6,977.00 Enterprise Fund

76.0-00000.0-00000-00000-9518-0000000 3,025.00 Voluntary Deductions

Subtotal 3,025.00 Payroll Clearance Fund

Total 165,418.64$

54

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

8. 17/18-2094 - BUDGETARY TRANSFERS AND REVISIONS

RECOMMENDATION The Board of Education is requested to approve the budgetary adjustments assubmitted.

Rationale:Due to the fact that actual information regarding all income and expenditures is notavailable when the Adopted Budget is approved, periodically budgetary adjustmentsmust be made.

Background:There are two major types of adjustments that affect the status of the budget: BudgetTransfer- 1) Transfers between major expenditure classifications with no change inrevenues and no change in ending fund balances. Budget Revision- 2) Increases ordecreases in income and expenditures that result from: • Augmented or reducedentitlements in federal and state projects. • Approval of grant letters for federal andstate programs. • Recertification of state apportionments. • Miscellaneous incomereceipts. • Miscellaneous expenditure adjustments.

Budget Implication ($ Amount):No impact on fund balance. (See additional information)

Account:N/A

Additional Information:These budget transfers between expenditure classifications have no impact on thefund balance. Increases and decreases in expenditures in these budget revisions areoff-set by revenue adjustments or are taken from the prior year restricted endingbalances and have no impact on the unrestricted fund balance.

Legal References:California Education Code 42600 states that the total amount budgeted for eachmajor classification of school district expenditures shall be the maximum amountwhich may be expended for that classification of expenditures for the school year.Transfers may be made between expenditure classifications at any time withapproval of the board of education.

ATTACHMENTS

BA Item 2094(b) Budgetary Transfers 3-28-18.pdf

55


Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

9. 17/18-2095 - ACCEPTANCE OF GIFTS

RECOMMENDATION The Board of Education is requested to accept the gifts as described in Acceptanceof Gifts Report No. 1718-13.

Rationale:The Board of Education welcomes and appreciates donations of educationallysuitable material items, monetary donations, and/or in-kind donations that can beused for the benefit of Monrovia Unified School District students or staff and areconsistent with the District’s curriculum, vision and philosophy.

Budget Implication ($ Amount):Material donations are to be no cost to the District, and monetary donations increasesite donation accounts.

Additional Information:Acceptance of Gifts Report attached.

Legal References:Board Policy #3290 requires Board approval of gifts.

ATTACHMENTS

Acceptance of Gifts #1718-13 03-28-18.pdf

59


MONROVIA UNIFIED SCHOOL DISTRICTAcceptance of Gifts Report No. 1718-13

Board Meeting 20180328

Type of Gift Donor Estimated Value of Gift Purpose of Gift/Benefit to District Prepared by D Number Budget Implications

Dr. Lily Jarvis, PrincipalMonroe Elementary School

Cynthia Lathrop, Interim Preschool DirectorCanyon Early Learning Center

Thy Merritt, Clerical AssistantSuperintendent's Office

Patrick Garcia, DirectorPerforming Arts Department







Increases site donation account




$2,500.00

$300.00

$2,500.00

$300.00

To be used for the support of the Monrovia USD Performing Arts Department




D0328090

D0328091

D0328092

D0328093

D0328087

D0328089

D0328088

Check

Check

Stock Donation


Geoffrey & Monica Zamarripa


D0328094

D0328095

D0328096




Check

Check

Check

Check

Fellowship Monrovia

Jean Steinmetz Kay & Terry R. Kay

1

2

3

4

5

6


7

8 $1,000.00Check

To be used to pay for child care for the Abriendo Puertas Parent series

To be used to support the MUSD Professional Productions and the Arts -Gala Patron at the TPAC

$1,000.00

$282.50

$2,489.20

Whittier Trust Company

Child Care Alliance of Los Angeles

Betty Sanford

Volunteer Center San Gabriel Valley

Shannon Fitzpatrick

To be used for the benefit of students at Monroe Elementary School



John & Penny Zuk


9

Monrovia Schools Foundation

$300.00

$8,300.0010

Check

Check

60










Thy Merritt, Clerical AssistantSuperintendent's Office

Dr. Darvin Jackson, Assistant SuperintendentHuman Resources

Dr. Darvin Jackson, Assistant SuperintendentHuman Resources

Michele Costarella, PrincipalMayflower Elementary School




$500.00

$500.00

$20,000.00

To be used for expenses for the March 5, 2018 Classified Employee Conference

To be used for expenses for the March 5, 2018 Classified Employee Conference

To be used for the purchase of new marquee signs at Mayflower Elementary School

D0328106

D0328105

D0328104


D0328098 Increases site donation account

11 Check Linda Dempsey $1,000.00To be used for the support of the Monrovia USD Performing Arts Department



14 Check Eric L. Baker $20.00To be used for the support of the Monrovia USD Performing Arts Department


13 Check Amy Collier $150.00To be used for the support of the Monrovia USD Performing Arts Department


16 Check Jennifer Kwan $25.00To be used for the support of the Monrovia USD Performing Arts Department


15 Check Bradley & Jeanine Scott $500.00To be used for the support of the Monrovia USD Performing Arts Department

D0328103 Increases site donation account17 Check Monrovia PTA Council $2,000.00

To be used to support the MEO Games at all 5 Monrovia USD elementary school sites

18

19

20

Check

Check

Check

Foothill Credit Union

School Services of California, Inc.

Mayflower PTA

12 Check Brian Ulm $150.00

61




Flint Fertig, DirectorMonrovia Adult Education

Kirk McGinnis, PrincipalMonrovia High School

To be used for the automotive department at Monrovia Adult Education

No cost to the district

To be used for the benefit of students at Monrovia High School

No cost to the district

23

21 Tangible Gayle Thompson

26

29

27

25

28

24

$1,000.00

30

22 Tangible Michael Cavalero $1,750.00

62

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

10. 17/18-3055 – CONFERENCE/ IN-SERVICE ATTENDANCE AND TRAVEL

RECOMMENDATION The Monrovia Unified School District Board of education is requested to approveTravel and Conference Report # 14.

Rationale:All personnel travel and conference/inservice attendance are routinely reviewed andapproved by the Board of Education.

ATTACHMENTS

03282018TravelConference.pdf

63


*Agenda Item 17/18-3055 March 28, 2018

MONROVIA UNIFIED SCHOOL DISTRICT Conference/Inservice Attendance and Travel

Report #14 GROUP A (Within budget. For maintenance and/or improvement of district programs) 1/ 2018 CCSS Spring Conference California City School Superintendents April 19 - 20, 2018, San Diego, CA Account #: 01.0-00000.0-00000-71500-5220-6010012 Estimated cost: $433.25 (Registration: $175.00; Lodging: $258.25) Dr. Katherine Thorossian, Superintendent of Schools. 2/ Jiangsu Education Services for International Exchange (JESIE) &

Department of Education, various Counties. April 7 –– April 21, 2018 Acct#: 63.0-90403.0-00000-60002-5220-6010040 and 01.0-00000.0-00000-71700-5220-6010016 Estimated cost: $4063.00 (Lodging: $2500.00; meals:$400.00; Airfare:

$753.00; Other/transportations:$410.00) Kirk McGinnis, Principal, Monrovia High School. Terrence Williams, President, Board of Education. Bryan Wong, Board Member, Board of Education. Connie Wu, Chief Business Officer. GROUP B (Not within budget. Budget transfer required) None GROUP C (Within budget of Federal/Special programs) None GROUP D (No cost to District) None

64

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

11. 17/18-3056 - PERSONNEL ASSIGNMENTS

RECOMMENDATION The Monrovia Unified School District Board of Education is requested to approvePersonnel Assignments Report #14.

Rationale:All personnel assignments are routinely reviewed and approved by the Board ofEducation.

Additional Information:

Legal References:Education Code sections 35161, 44830-44831, 45103-45139; and Board Policy 4000Series.

ATTACHMENTS

2018-03-28 Personnel Report 14.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/attachment/166666/2018-03-28_Personnel_Report_14.pdf

*March 28, 2018

A. EmploymentsFirst Name Last Name Classification Action Effective Site Hours Program Position Range Percentage

1 # Sydney Loft Daily Substitute Employ, as needed 3/16/18-6/6/18 District G-00000.0 000003 $115/day 100%

2 # Christopher Woodard Daily Substitute Employ, as needed 3/15/18-6/6/18 District G-00000.0 000003 $115/day 100%

B. Supplemental Hours/Special AssignmentsFirst Name Last Name Classification Action Effective Site Hours Program Position Range Percentage

3 # Gabriel Gutierrez Teacher SDC New Teacher Training 2/9/18-6/30/18 MHSNTE 6 hrs C-65000.0 003011 $27.00/hr 100%

4 # Paula Langdale TeacherCoverage for sub shortage - additional students 8/16/17-6/30/18 Wild Rose

As needed G-00000.0 003672

$35.00/ day 100%

5 # Simone Lefevbre Teacher SDC New Teacher Training 2/9/18-6/30/18 PPS (ATP)NTE 6 hrs C-65000.0 003011 $27.00/hr 100%

6 # Kathryn Martinez Teacher SDC New Teacher Training 2/9/18-6/30/18 MayflowerNTE 6 hrs C-65000.0 003011 $27.00/hr 100%

7 # Gloria Yingling TeacherCoverage for sub shortage - additional students 8/16/17-6/30/18 Wild Rose

As needed G-00000.0 003672

$35.00/ day 100%

C. Leaves of AbsencesFirst Name Last Name Classification Action Effective Site

8 # Heather Povinelli TeacherAmend unpaid leave of absence (approved 1/24/18) 1/12/18 - 3/2/18 Bradoaks

D. TerminationsFirst Name Last Name Classification Action Effective Site

9 Rebecca Arredondo Teacher Retirement 6/14/18 Clifton

10 Allen Widdows Teacher Retirement 6/30/18 Canyon Oaks

E. OtherFirst Name Last Name Classification Action Effective Site Hours Program Position Range Percentage

11 # Flint Fertig

Director of Adult Ed & Alternative Programs

Approve stipend AEBG Reporting, Oversight & Coordination 7/1/17-6/30/18 Adult Education C-63910.0.0 003668

$1250 Monthly Stipend 100%

12 # Randy Medina Teacher Change funding 9/14/17Clifton / Wild Rose

G-00000.0 33%C-07102.0 67% 003636 D-12 100%

Agenda Item 17/18-3056

MONROVIA UNIFIED SCHOOL DISTRICT

EMPLOYMENTS, SUPPLEMENTAL HOURS/SPECIAL ASSIGNMENTS, LEAVES, TERMINATIONS, OTHER

Personnel Assignment Report #14

#-Ratification C-Categorical Fund G-General Fund

66

E. Other (continued)First Name Last Name Classification Action Effective Site Hours Program Position Range Percentage

13 # John RussellAssistant Principal

Approve stipend AEBG Reporting, Oversight & Coordination 7/1/17-6/30/18 Adult Education C-63910.0.0 003668

$2083 Monthly Stipend 100%

14 # Consultant Approve Agreement 3/7/18-3/17/28 Arts Program C-90123.0

E. Other - VolunteersFirst Name Last Name Classification Action Effective Site

15 # Wendy Corado Volunteer I Approve 3/12/18-6/30/18 WR16 # Becky Lee Volunteer I Approve 3/9/18-6/30/18 PL17 # James Murphree Volunteer I Approve 3/21/18-6/30/18 MA,CL18 # Tricia Oldridge Volunteer I Approve 3/14/18-6/30/18 MA19 # Jennifer Smith Volunteer I Approve 3/9/18-6/30/18 MO20 # Shelby Wagner Volunteer I Approve 3/20/18-6/30/18 PL21 # Kathy Warth Volunteer I Approve 3/21/18-6/30/18 PL

Mitch Kaplan

To provide the following services: Accompanist - Interactive Event 2018; for a total contract price not to exceed $300.

#-Ratification C-Categorical Fund G-General Fund

67

# Ratification* CorrectionG General FundC Categorical Fund

*Agenda Item 17/18-3056

A. Employments

First Name Last Name ClassificationSite/ Department Action Rate of pay Range Step Hours Effective Position Program Percent

1 # Maria BellerPlayground Aide Extra Hours CELC

Employ: To provide child care for Abriendo Puertas series. $14.14/hr. Flat Rate Hourly, as needed 2/1/18-6/1/18 003674 C 90109.0 100%

2 # Araceli BrionesClerical Asst. II Extra Hours Plymouth

Employ: To substitute for Office Manager as needed during the 2017-18 school year. $16.24/hr. 19 1 Hourly, as needed 2/1/18-6/8/18 003379 C 07102.0 100%

3 # Allison BuluranSubstitute Instructional Aide-Special Education District-wide

Employ: To substitute as needed during the 2017-18 school year. $15.46/hr. 17 1 Hourly, as needed 3/7/18-6/30/18 002246 C 65000.0 100%

4 # Christine CaudilloPlayground Aide Extra Hours CELC


5 # Kimberly CurtisPlayground Aide Extra Hours Mayflower

Employ: To translate for Parent/Teacher conferences. $14.14/hr. Flat Rate Hourly, as needed 2/13/18-6/7/18 003397 C 07102.0 100%

6 # Victoria Dardon Health Assistant II Clifton Employ $2615.91/mo 26 1 6.25 hr./d.; 9 mo./yr. 3/20/2018 003658 G 00000.0 100%

7 # Victoria DardonSubstitute Health Assistant II Monroe

Employ: To substitute as needed during the 2017-18 school year. $19.32/hr. 26 1 NTE: 6.25 hours per day 3/7/18-3/19/18 001616 G 00000.0 100%

8 # Vanessa DonesSubstitute Clerical Assistant I District-wide

Employ: To substitute as needed during the 2017-18 school year. $15.46/hr. 17 1 Hourly, as needed 2/1/18-6/30/18 001727 G 00000.0 100%

9 # Laura FataSubstitute Instructional Aide-Special Education District-wide

Employ: To substitute as needed during the 2017-18 school year. $19.83/hr. 17 6

Hourly, as needed. Not to exceed 19 consecutive days or 49 hours in a quarter. 1/1/18-6/30/18 002246 C 65000.0 100%

10 # Ruth FournierPlayground Aide Extra Hours Santa Fe


11 # Belle GagnePlayground Aide Extra Hours CELC


12 # Victoria GoodwinSubstitute Instructional Aide-Special Education District-wide


13 # Victoria GoodwinSubstitute Inst. Aide-Severe Disabilities District-wide


14 # Maha HansonPlayground Aide Extra Hours CELC


March 28, 2018

Personnel Assignment Report #14

EMPLOYMENTS, LEAVES OF ABSENCE, RESIGNATIONS, CHANGES OF STATUS, OTHER (CLASSIFIED)

MONROVIA UNIFIED SCHOOL DISTRICT

68


*Agenda Item 17/18-3056March 28, 2018


15 # Marivel JimenezPlayground Aide Extra Hours Mayflower Employ: PIQE Child Care $14.14/hr. Flat Rate Hourly, as needed 1/18/18-6/7/18 003648 C 56401.0 100%

16 # Marivel JimenezPlayground Aide Extra Hours Sante Fe


17 # Aja Jones Health Assistant II Clifton Employ $2615.91/mo 26 1 6.25 hr./d.; 9 mo./yr. 3/13/2018 000857 G 00000.0 100%

18 # Michael Laidlaw Substitute Custodian Wild RoseEmploy: Saturday school custodian. $16.66/hr. 20 1 Hourly, as needed 2/1/18-6/30/18 003656 C 30100.0 100%

19 # Aaron Lara Interpreter District-wide

Employ: Interpret for Special Ed parent meetings, IEPs, Assessments, etc. $27.00/hr. Flat Rate Hourly, as needed 3/8/18-6/30/18 002853 C 65000.0 100%

20 # Leon LevySubstitute Instructional Aide-Special Education District-wide


21 # Leon LevySubstitute Instructional Assistant - Behavior 1:1 District-wide


22 # Leon LevySubstitute Inst. Aide-Severe Disabilities District-wide


23 # Leon LevySubstitute Instructional Assistant - Special Ed. District-wide


24 # Noelle MaryneSubstitute Instructional Aide-Kindergarten District-wide


25 # Dina MiskeSubstitute Instructional Aide-Special Education District-wide


26 # Dina MiskeSubstitute Inst. Aide-Severe Disabilities District-wide



27 # Martha MoncadaSchool Liaison Extra Hours Santa Fe

Employ: To translate for Parent/Teacher conferences. $20.85/hr. 19 6 Hourly, as needed 2/7/18-2/7/18 003457 C 07102.0 100%

28 # Maria OrnelasLtd. Term Instructional Aide-Kindergarten Monroe

Employ: To substitute on a limited term basis in a vacant position. $18.89/hr. 15 6 Hourly, as needed 3/13/18-6/30/18 003432 G 00000.0 100%

29 # Justice TownerSubstitute Preschool Developmental Aide CELC


30 # Joselyn TucciSubstitute Inst. Aide-Severe Disabilities District-wide



A. Employments (continued)

69


*Agenda Item 17/18-3056March 28, 2018


31 # Ruben Vargas Substitute Custodian District-wide

Employ: To substitute as needed during the 2017-18 school year. $20.34/hr. 20 5 NTE: 2 hours per day 2/1/18-6/30/18 000137 G 00000.0 100%

32 # Barblin VillanuevaPlayground Aide Extra Hours Mayflower Employ: PIQE Child Care $14.14/hr. Flat Rate Hourly, as needed 1/18/18-6/7/18 003648 C 56401.0 100%

33 # Bonnie YipSubstitute Preschool Developmental Aide CELC


34 # Bonnie YipSubstitute Instructional Aide-Kindergarten District-wide



35 Javier Marchand Library Technician I Plymouth Voluntary Resignation $22.45/hr. 22 6 3 hr./d/; 9 mo./yr. 3/30/2018 002662 G 00000.0 100%


36 # Julia Clegg Secretary Ed Services Change account number split $23.59/hr. 24 6 3.5 hr./d; 9 mo./yr. 7/1/2017 002772C C

70221.0 07303.0

70% 30%

37 # Nelly Flores TorresInst. Aide - Severe Disabilities Clifton

Increase in hours based on student need. $3194.37/mo 18 6 7.25 hr./d; 9 mo./yr. 2/28/2018 002978 C 65002.0 100%

38 # Jordyn Johnson Counselor Technician COHS Change account number split $4295.90/mo 32 3 8 hr./d.; 9 mo./yr. 7/1/2017 003434G C

00000.0 07301.0

70% 30%

39 # Tam Ly Counselor Technician MHS Change account number split $4740.91/o. 32 5 8 hr./d.; 9 mo./yr. 7/1/2017 003433G C

00000.0 07301.0

70% 30%

40 # Lisa Phan Inst. Asst.-Behavior 1:1 MayflowerTransfer from Clifton; based on student need. $2278.92/mo 20 2 6 hr./d.; 9 mo./yr. 2/27/2018 003673 C 65000.0 100%

E. Other

First Name Last Name ClassificationSite/ Department Action Effective Position Program Percent

41 # David Conway Stipend Adult EdEmploy: AEBG reporting, oversight and coordination. 7/1/17-6/30/18 003669 C 63910.0 100% $5,000.00 stipend paid over twelve months

Rate of pay

D. Changes of Status

B. Leaves of Absence

C. Resignations

A. Employments (continued)

70

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

12. 17/18-3057 - STUDENT TEACHING AFFILIATION AGREEMENT BETWEENMONROVIA UNIFIED SCHOOL DISTRICT AND GRAND CANYON UNIVERSITY

RECOMMENDATION The Board of Education is requested to approve a School Affiliation Agreement withGrand Canyon University.

Rationale:Board approval of the Student Teaching Affiliation Agreement will allow MonroviaUnified School District to participate in the training of student teachers from theGrand Canyon University.

Background:Approval of this agreement will give the District benefits of having student teachers inthe classroom, while assisting in the preparation of future teachers.

Budget Implication ($ Amount):No direct cost; however, the District does provide Workers’ Compensation coverage.

ATTACHMENTS

Monrovia USD and Grand Canyon University Affiliation Agreement.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/168807/3057.pdf

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

13. 17/18-3058 - CERTIFICATION OF 2017-2018 TEMPORARY ATHLETIC TEAMCOACHES

RECOMMENDATION The Board of Education is requested to certify that the Monrovia Unified SchoolDistrict has met all of the provisions set forth in Title 5, Section 5593, regarding theselection and use of temporary athletic team coaches for 2017-2018 as required inTitle 5, Section 5594.

Rationale:The California Code of Regulations (CCR), Title 5, Section 5593, sets forthconditions for the selection and use of non-certificated temporary athletic teamcoaches. Monrovia Unified School District Board Policy 4127 states that theseconditions shall be met prior to selection and use of temporary athletic team coachesin our district. "Procedures for Annual Hiring of Coaches," "Verification ofQualifications and Competencies for Temporary Athletic Team Coaches," "AthleticCoach Certification," and "Athletic Team Coach Clearance Release" forms have beendeveloped and implemented in Monrovia Unified School District to ensure theprovisions of Section 5593 are met.

Background:Assembly Bills 1025 and 346 requires all non-certificated employees and volunteers,including coaches, obtain criminal background and professional fitness clearancebefore starting in a paid or non-paid position working with pupils in a student activityprogram sponsored by a school district. AB 1025 became mandatory for employmentof coaches on July 1, 2010. CCR, Title 5, Section 5594, requires Board certificationthat the provisions of Section 5593 have been met (a) when a coach is selected, and(b) by April 1 of each year, for all temporary athletic team coaches selected and usedduring the year. It is the intent of the District to certify athletic coaches at thebeginning of each season. The provisions of Title 5, Section 5593, are checked andconfirmed. This board agenda item meets the requirements for the yearlycertification.

Budget Implication ($ Amount):No additional costs.

Additional Information:CCR, Title 5, Sections 5591-5596; Education Code 49024; AB 1025; AB 346

ATTACHMENTS74

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

14. 17/18 - 3059 DECLARATION OF INDEFINITE WAGES AND FRINGEBENEFITS

RECOMMENDATION The Board of Education is requested to declare that wages and fringe benefits for allcertificated, classified, supervisory/confidential and management employees, will beindefinite for the 2018-2019 fiscal year. These benefits are effective July 1, 2018, andmay be increased and/or decreased pending the resolution of uncertain financial,legislative, negotiations, budgeting and other factors.

Rationale:The language of California Education Code Sections 45032/87806 and CaliforniaConstitution Article II, Section 10, has been found in certain court cases to prohibitsalary or fringe benefit changes unless it is clear from board minutes that the salaryand benefits rates were declared indefinite due to financial, legislative, negotiating orbudget uncertainties. This declaration will permit salary adjustments during 2017-2018 school year. This action is necessary for all unrepresented employees and forrepresented employees when salaries may be adjusted during the valid period of acontract.

Budget Implication ($ Amount):No direct cost is associated with the declaration.

ATTACHMENTS

75

Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

1. 17/18-1109 - SOFTWARE SERVICES AGREEMENT BETWEEN KICKUP ANDMONROVIA UNIFIED SCHOOL DISTRICT

RECOMMENDATION The Board of Education is requested to approve a Software Services Agreementbetween KickUp and the Monrovia Unified School District to measure the impact ofprofessional learning from March 29, 2018 through June 30, 2018. Motion by_____________, seconded by _____________, Vote_______ Board Member Wong____, Board Member Rich ____, Board Member Hammond ____ Board MemberGilliland____, Board President Williams ____

Rationale:In keeping with the district goal of promoting professional learning, this SoftwareServices Agreement with KickUp is bring submitted for approval. This agreement willenable professional development to be measured in order to assess the impact withthe goal of improving classroom outcomes of educators and students. Outcomes willbe measured through customized data collection instruments, virtual data review,access to KickUp’s analytics platform, and one-on-one support.

Budget Implication ($ Amount):The pro-rated cost for the remainder of this fiscal year is $5,412 and will be paid fromSupplemental and Concentration funds.

Additional Information:A copy of the Software Services Agreement is attached.

Legal References:– Education Code 17604 requires that all contracts be approved by the GoverningBoard.

ATTACHMENTS

Kick-Up SAAS Agreement 3-28-18.pdf

76

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/168810/Kick-Up_SAAS_Agreement_3-28-18.pdf

PROPOSAL FOR Monrovia Unified School District

March 15, 2018

Dear Dr. Kaiser,

Thank you for the discussion with your team about the challenge of measuring impact of professional learning to improve classroom outcomes of educators and students. KickUp has been leading this work in California and other districts around the country. We would be honored to engage with you and your team to bring about similar results in Monrovia Unified.

This proposal outlines part 1 of 2 of a potential partnership between Monrovia Unified School District and KickUp, with a measured rollout throughout the school year, including personalized strategic advising services to ensure quality implementation. Per our discussion, the timeline for this implementation is to be determined based on follow-up discussions, but this proposal outlines a path to building this partnership and we look forward to a discussion with you about how we can best meet the needs of Monrovia Unified School District.

Price Quote

Spring 2018 - Term: March 29th - June 30, 2018

Number of FTE Teachers: 246

Annual Platform Fee (Prorated) - Analytics and PDMS $22/Teacher (246 FTE teachers based on the 2017-18 Credential Report)

Total $5,412

KickUp Platform and Services include:

● Kickoff planning meeting led by KickUp Client Success team● Custom data collection instruments aligned to focus projects.● Platform setup, training and initial report configurations● Up to 4 virtual data review meetings led by KickUp Client Success team per year● Ongoing one-on-one support for key stakeholders● Access to KickUp's Analytics platform for administrators and staff● Access to KickUp's PD Management features for administrators and staff

For more information on our services, please visit our services document.

General Provisions

● Licenses purchased through this proposal are valid for the period, March 1, 2018 - June 30, 2019● No service will be provided without receipt of Purchase Order (PO).● Please refer to our privacy page located on our website (http://kickup.co/privacy) and our standard

software services agreement (located here). By submitting the Purchase Order (PO), you signal that youaccept both policies.

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http://kickup.co/privacy

https://drive.google.com/file/d/0B5eRd2Pp0XZHeVlzbkJEMXVsakE/view?usp=sharing

-1- 11/1/2016

SOFTWARE SERVICES AGREEMENT

Terms and Conditions

Section 1. Definitions. Capitalized terms not defined elsewhere herein shall have the

meanings ascribed to them below:

(a) “Business Day” means any day that is not a Saturday, a Sunday or other day on

which banks are required or authorized by law to be closed in Philadelphia, Pennsylvania.

(b) “Client Data” means any data and content owned or controlled by the Client or a

Permitted User that the Client or a Permitted User uploads, posts or submits to or otherwise

transmits through the Software Services.

(c) “Documentation” means any instructions, manuals or other materials and on-line

help files regarding the use of the Software Services that are made available by KickUp to the

Client or a Permitted User.

(d) “Permitted User” means an individual (i) who is employed by the Client as a teacher

and has been authorized to access the Software Services in connection with his or her duties as a

teacher and (ii) to whom KickUp has issued a user identification and password to access the

Software Services.

(e) “Renewal Date” means the first date of the next Renewal Term (as that term is

defined in Section 6(a)) as set forth on the Cover Page.

(f) “Services” means, collectively, the Software Services, the Support Services and the

Training and Implementation Services.

(g) “Software” means proprietary technology and software applications owned by

KickUp.

(h) “Software Services” means the Software offered, operated and maintained by

KickUp as a hosted software solution as described in Exhibit A attached hereto.

(i) “Support Services” means the support services described in Section 2(c).

(j) “Term” means the Initial Term (as that term is defined in Section 6(a)) and any

Renewal Terms.

(k) “Training and Implementation Services” means the training and implementation

services described on Exhibit B attached hereto.

Section 2. Services.

(a) Software Services. Subject to the terms and conditions of this Agreement, KickUp

hereby grants to the Client access to the Software Services during the Term solely for internal use

by the Client and the number of the Permitted Users specified on the Cover Page, as

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-2- 11/1/2016

this number may be increased by the Client during the Initial Term and any Renewal Terms.

KickUp further grants a limited, non-exclusive, non-transferable, non-assignable, revocable

license to access the Documentation during the Term solely as necessary for use of the Software

Services as permitted in this Agreement.

(b) Training and Implementation Services. Subject to the terms and conditions of this

Agreement, KickUp shall provide to the Client Training and Implementation Services.

(c) Support Services. Subject to the terms and conditions of this Agreement, KickUp

shall provide to the Client technical phone call and email support for the Software Services on

Business Days between the hours of 9:00 AM and 6:00 PM EST. Support Services are available

for the Software Services only in accordance with the standard support service practices of KickUp

as they may exist from time to time. KickUp retains the right to change the availability of Support

Services and all other conditions applicable to Support Services at any time in its sole and absolute

discretion. KickUp will install updates and bug fixes for the Software Services from time to time

during scheduled maintenance periods and during other maintenance periods designated by

KickUp. KickUp will use commercially reasonable efforts to notify the Client in advance of

unscheduled maintenance periods. The Client acknowledges and understands that advance notice

may not be possible in the event of the need for emergency maintenance. KickUp shall not be

responsible under this Agreement for: (i) any third party software or services used with the

Software Services; (ii) modifications or improvements by the Client or a Permitted User to any

application programming interfaces to the Software Services; or (iii) the correction of program

errors resulting from modification of the Software at the request of the Client or a Permitted User

or the Client’s or a Permitted User’s failure to use the Software Services in accordance with the

Documentation.

(d) Software Services Availability. The Software Services will be available to the

Client and each Permitted User as described in the Service Level Agreement attached hereto as

Exhibit C. All capitalized terms used in the Service Level Agreement, but not otherwise defined

therein, will have the meanings ascribed to them in this Agreement.

(e) Restrictions. The Client shall inform each Permitted User of the restrictions and

requirements of this Agreement, and the Client shall remain solely responsible for each Permitted

User’s compliance with all the terms and conditions of this Agreement. Except as otherwise

provided herein, the Client agrees that it will not itself, or through any other third party, and will

use its commercially reasonable efforts to cause each Permitted User to not: (i) copy, reproduce,

disclose or publicly display the Software Services or the Documentation; (ii) directly or indirectly

license, distribute, resell, rent, lease, subcontract, operate as a service bureau or otherwise make

available to any third party, the Software Services or the Documentation; (iii) decompile,

disassemble, reverse engineer or create derivative works of the Software Services or the

Documentation; (iv) develop a competitive product or service using similar ideas, features,

functions or graphics as the Software Services; (v) disclose any passwords or other security or

authentication device with respect to the Software Services to any natural person or entity other

than the Permitted Users to whom such passwords or other security or authentication device are

properly issued hereunder; (vi) use the Software Services in a manner that is not contemplated

in the Documentation or that constitutes a violation of any

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applicable law, rule or regulation; or (vii) remove, conceal or alter any identification, copyright or

other proprietary rights notices or labels on the Software, the Services or the Documentation.

(f) Data Security. KickUp shall use commercially reasonable efforts, consistent with

industry standards, in an effort to keep Client Data secure from unauthorized access by third

parties.

Section 3. Responsibilities of the Client. The Client shall be responsible for providing certain

information, resources and assistance necessary for KickUp to perform the Services for the Client,

including the information, resources and assistance listed on Exhibit B.

Section 4. Total Access Fee and Payment.

(a) The Client agrees to pay to KickUp the fee for the Services as set forth on the Cover

Page, as the same may be amended or supplemented from time to time upon notice to the Client

(the “Total Access Fee”). The Client acknowledges that the Total Access Fee is calculated based

on the number of the Permitted Users designated on the Cover Page and the access fee per

Permitted User (the “Access Fee/Permitted User”) indicated on the Cover Page. If the Client

increases the number of the Permitted Users during the Initial Term or any Renewal Terms,

KickUp will calculate the access fee owed for each additional Permitted User for the remainder of

the then-current term on a pro rata basis using the Access Fee/Permitted User applicable at the

beginning of the then-current term.

(b) The Client shall pay KickUp the designated portion of the Total Access Fee on the

date designated on the Cover Page as “Contract Date” (the “Effective Date”). Amounts to be paid

by the Client under this Agreement shall be payable within thirty (30) Business Days after date of

invoice from KickUp or as otherwise stated on the Cover Page. Any late payment shall be subject

to KickUp’s costs of collection (including reasonable legal fees and costs) and shall also bear

interest at the rate of one and one-half percent (1.5%) per month (or part thereof) or, if lower, the

highest rate permitted by applicable law until paid. The Total Access Fee listed on the Cover Page

does not include taxes. If KickUp is required to pay sales, use, property, value- added, or other

federal, state or local taxes based on the Services provided under this Agreement, but excluding

taxes based on KickUp’s income, then such taxes shall be billed to and paid by the Client.

(c) KickUp will invoice the Client forty-five (45) days in advance of the next Renewal

Date. KickUp may, at its option, increase the Access Fee/Permitted User at the beginning of each

Renewal Term by an amount not greater than three percent (3%) of the Access Fee/Permitted User

applicable in the immediately preceding Initial Term or Renewal Term, as the case may be.

Section 5. Nonpayment and Suspension. In addition to any other rights granted to KickUp herein

or available at law or in equity, KickUp reserves the right to suspend the Services or terminate this

Agreement immediately upon written notice to the Client if the Client’s account is unpaid as of

the Renewal Date or at any other time when payment is due in accordance with the Cover Page.

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Section 6. Term.

(a) Term. This Agreement will commence on the Effective Date and continue for an

initial term as set forth on the Cover Page (the “Initial Term”). Thereafter, this Agreement shall

renew for successive twelve (12) month terms (each, a “Renewal Term”), unless either Party

provides written notice of its intention not to renew this Agreement within ninety (90) days prior

to the expiration of the then-current term or the Client does not pay the Total Access Fee by the

Renewal Date for the applicable Renewal Term.

(b) Termination and Breach. If either Party fails to observe or perform any material

obligation under this Agreement, the non-breaching Party shall give written notice to the breaching

Party specifying the nature of the breach. This Agreement may be terminated by the non-breaching

Party thirty (30) days following the date of such notice if the breach is not cured within such 30-

day period. Notwithstanding the foregoing, KickUp may suspend the Services or terminate this

Agreement effective immediately upon written notice to the Client pursuant to the terms of Section

5. The right of the non-breaching Party to terminate this Agreement under this Section 6 is in

addition to all other rights as are available to it at law or in equity under this Agreement.

(c) Effect of Termination. Upon termination or expiration of this Agreement, (i) the

Client shall immediately cease use of the Services; (ii) any fees owed to KickUp under the

provisions of this Agreement shall immediately become due and payable; (iii) at the request of the

Client made within thirty (30) days after the effective date of termination or expiration of this

Agreement, KickUp will make available to the Client the Client Data in comma separated value

(.csv) format and any uploaded content in native format. After such thirty (30)-day period, KickUp

shall have no obligation to maintain or provide any of the Client Data and shall thereafter, unless

legally prohibited, delete all such Client Data from KickUp’s servers. Section 4, 6(c), 7, 8, 9, 11

and 12 shall survive the expiration or termination of this Agreement for any reason.

Section 7. Confidentiality. As used herein, “Confidential Information” means all confidential

information disclosed by a Party (the “Disclosing Party”) to the other Party (the “Receiving

Party”), whether orally or in writing, that is designated as confidential or that reasonably should

be understood to be confidential given the nature of the information. It is expressly agreed and

understood by the Parties that the Confidential Information of KickUp includes the Services and

the Confidential Information of the Client includes the Client Data. Each Party agrees (i) to observe

complete confidentiality with respect to the Confidential Information of the Disclosing Party; (ii)

not to disclose, or permit any third party or entity access to disclose, the Confidential Information

(or any portion thereof) of the Disclosing Party without the prior written permission of the

Disclosing Party; and (iii) to ensure that any employees, or any third parties who receive access to

the Confidential Information, are advised of the confidential and proprietary nature thereof and are

prohibited from disclosing and using the Confidential Information other than for the benefit of the

Receiving Party in accordance with this Agreement. Without limiting the foregoing, each Party

shall use the same degree of care that it uses to protect the confidentiality of its own confidential

information of like kind, but in no event less than reasonable care. Neither Party shall have any

liability with respect to Confidential Information to the extent such information (i) is or

becomes publicly available (other than

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Section 9.

through a breach of this Agreement); (ii) is or becomes available to the Receiving Party on a non-

confidential basis, provided that the source of such information was not known by the Receiving

Party (after such inquiry as would be reasonable in the circumstances) to be the subject of a

confidentiality agreement or other legal or contractual obligation of confidentiality with respect to

such information; (iii) is developed by the Receiving Party independently and without reference

to information provided by the Disclosing Party; or (iv) is required to be disclosed by law or court

order, provided that the Receiving Party gives the Disclosing Party prior notice of such compelled

disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party’s

cost.

Section 8. Intellectual Property. The Client acknowledges that all right, title and interest in and

to the intellectual property associated with the Services is and shall remain exclusively with

KickUp, its licensors and their respective successors and assigns. The Client is not granted any

right, title or interest whatsoever in the Software, the Services, other Confidential Information and

proprietary information of KickUp, the Documentation, or any intellectual property rights

associated with any of the foregoing. KickUp acknowledges that all right, title and interest in and

to the Client Data shall remain with the Client. The Client hereby grants to KickUp a perpetual,

irrevocable, royalty free, sublicensable and assignable license to use the Client Data in

de-identified form for KickUp’s business purposes, including in connection with the Software

Services.

Disclaimer. THE SOFTWARE, THE SERVICES AND THE

DOCUMENTATION PROVIDED HEREUNDER ARE PROVIDED “AS-IS”, “WHERE-IS”

AND “AS-AVAILABLE,” WITH ALL FAULTS AND WITHOUT WARRANTY OF ANY

KIND. EXCEPT AS OTHERWISE SET FORTH HEREIN, KICKUP HEREBY EXPRESSLY

DISCLAIMS ON BEHALF OF ITSELF AND ITS MEMBERS, STOCKHOLDERS, OFFICERS,

DIRECTORS, EMPLOYEES AND AGENTS (COLLECTIVELY, THE “KICKUP PARTIES”)

ANY AND ALL WARRANTIES OF ANY KIND, EXPRESS, IMPLIED OR STATUTORY,

INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A

PARTICULAR PURPOSE. NEITHER KICKUP NOR ANY OF THE KICKUP PARTIES

REPRESENT OR WARRANT THAT ACCESS TO THE SOFTWARE SERVICES OR

PROVISION OF THE SERVICES WILL BE UNINTERRUPTED OR ERROR-FREE, THAT

DEFECTS, IF ANY, WILL BE CORRECTED, OR THAT THE SOFTWARE IS FREE OF

VIRUSES OR OTHER HARMFUL COMPONENTS; NOR DOES KICKUP OR ANY OF THE

KICKUP PARTIES MAKE ANY REPRESENTATIONS OR WARRANTIES ABOUT THE

ACCURACY, RELIABILITY, CURRENCY, QUALITY, PERFORMANCE OR SUITABILITY

OF THE SOFTWARE OR THE SERVICES.

THE SOFTWARE SERVICES ARE PROVIDED VIA THE INTERNET AND THE CLIENT

ACKNOWLEDGES AND AGREES THAT NEITHER KICKUP NOR ANY OF THE KICKUP

PARTIES OPERATE OR CONTROL THE INTERNET. AS SUCH, THE SOFTWARE AND

THE SOFTWARE SERVICES MAY BE SUBJECT TO LIMITATIONS, DELAYS, AND

OTHER PROBLEMS INHERENT IN THE USE OF THE INTERNET AND ELECTRONIC

COMMUNICATIONS. NEITHER KICKUP NOR ANY OF THE KICKUP PARTIES ARE

RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE

RESULTING FROM SUCH PROBLEMS. THE CLIENT ACKNOWLEDGES AND AGREES

THAT THE CLIENT IS SOLELY RESPONSIBLE FOR ITS USE OF ALL DATA AND 83

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OUTPUT FROM THE SOFTWARE SERVICES, INCLUDING CONFIRMING THE

ACCURACY THEREOF.

Section 10. Representations and Warranties. The Client represents and warrants to KickUp as

follows:

(a) The Client has the full right, power and authority to enter into this Agreement and

to perform all of its obligations hereunder; and

(b) The Client shall comply with all laws, regulations, and rules of relevant public

authorities when using the Software Services.

Section 11. Indemnification; Limitation of Liability.

(a) Indemnification. The Client shall indemnify, defend and hold harmless KickUp and

any of its officers, directors, managers, employees, agents and other advisors and representatives,

and successors and assigns against any and all claims, actions, damages, obligations, losses,

liabilities, costs and expenses (including reasonable attorneys’ fees, costs of collection, and other

costs of defense) arising from the Client’s (i) negligent use of the Software Services, (ii) the Client

Data or (iii) breach of this Agreement.

(b) KickUp shall indemnify, defend and hold harmless Client, its officers, directors,

employees, and agents, from and against any and all claims, action, damages, obligations, losses,

liabilities, costs and expenses (including reasonable attorneys’ fees and other costs of defense)

regarding or relating to copyright, trademark, patent or other infringement pertaining to the

Software and/or Software Services.

(c) Limitation of Liability. NEITHER PARTY NOR ANY OF ITS MEMBERS,

STOCKHOLDERS, OFFICERS, DIRECTORS, EMPLOYEES AND AGENTS SHALL BE

LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, EXEMPLARY, PUNITIVE,

INDIRECT OR SPECIAL DAMAGES OF ANY NATURE ARISING FROM BREACH OF

WARRANTY, BREACH OF CONTRACT, NEGLIGENCE OR ANY OTHER LEGAL

THEORY, WHETHER IN TORT OR CONTRACT, EVEN IF SUCH PARTY HAS BEEN

APPRISED OF THE LIKELIHOOD OF SUCH DAMAGES OCCURRING, INCLUDING

DAMAGES FROM INTERRUPTION OF BUSINESS, LOSS OF INCOME OR

OPPORTUNITIES, LOSS OF USE OF THE SERVICES, LOSS OF DATA, COST OF

RECREATING DATA OR COST OF CAPITAL. IN NO EVENT SHALL KICKUP’S

LIABILITY TO THE CLIENT EXCEED THE FEES PAID TO KICKUP DURING THE ONE

YEAR PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

Section 12. Miscellaneous.

(a) Nonexclusive Services. Nothing in this Agreement will be construed as to create an

exclusive relationship between the Client and KickUp beyond those terms and conditions

explicitly agreed to in this Agreement. The Client acknowledges that KickUp solicits (or may

solicit) and performs (or may perform) similar services on behalf of other clients of KickUp.

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(b) Complete Agreement. This Agreement, including any Exhibits to the Terms and

Conditions, contains the entire agreement among the Parties hereto with respect to the transactions

contemplated herein and supersedes all previous oral and written and all contemporaneous oral

negotiations, commitments, writings and understandings.

(c) Assignment. KickUp may assign this Agreement to any successor, including any

successor as the result of any merger, acquisition or corporate reorganization. The Client may not

sublicense, lease, assign or otherwise transfer, in whole or in part, the Services or this Agreement,

including a transfer pursuant to a sale of all, or substantially all, of the Client’s assets, or a merger

or a corporate reorganization of the Client’s corporate form, except with KickUp’s prior written

consent in its sole discretion.

(d) Relationship of Parties. In making and performing this Agreement, the Parties are

and shall act at all times as independent contractors, and nothing contained herein shall be

construed or implied to create an agency, association, partnership or joint venture between the

Parties. At no time shall either Party make commitments or incur any charges or expenses for or

in the name of the other Party.

(e) Force Majeure. KickUp shall not be liable for any failure or delay in performance

due in whole or in part to any cause beyond the reasonable control of KickUp or its contractors,

agents or suppliers, including utility or transmission failure, failure of the internet, power failure,

strikes or other labor disturbances, acts of God, acts of war or terror, floods, sabotage, fire, natural

or other disasters.

(f) Notices. All notices, demands and other communications hereunder shall be in

writing and shall be emailed or hand-delivered, overnight couriered, mailed by certified mail,

return receipt requested, to the other Party at the address set forth in this Agreement or to such

other address as may be provided by the other Party periodically in writing.

(g) Governing Law and Jurisdiction. The validity, interpretation and performance of,

and any dispute arising under, this Agreement shall be governed by the laws of the State of

California without reference to the choice of law provisions of any jurisdiction. KickUp and the

Client each hereby (i) agrees that any legal proceeding arising out of or relating to this Agreement

shall be instituted in the federal and state courts located in Los Angeles County, California and (ii)

consents to the personal and exclusive jurisdiction of such courts, provided that either Party may

seek injunctive and other equitable relief in any court of competent jurisdiction.

(h) Counterparts; Execution by Electronic Means. This Agreement may be executed in

one or more counterparts, including by means of facsimile or other electronic signatures, each of

which shall be deemed an original, but all of which shall constitute the same instrument.

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(i) Waiver and Amendment. Except as provided below, this Agreement may be

amended, modified, superseded, canceled, renewed or extended, and the terms and conditions

hereof may be waived, only by a written agreement between the Parties. The waiver by any Party

of a breach of any provision of this Agreement must be in writing and shall not operate or be

construed as a waiver of any subsequent breach. Each Party agrees that this Agreement shall be

amended as necessary to comply with applicable law.

(j) Publicity Reference. KickUp may include the Client in its general listing of clients,

reference lists, press releases, success stories and other marketing materials only with the express

written permission of Client.

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A-1 11/1/2016

Exhibit A

SOFTWARE SERVICES

Software Services Description

KickUp is a mobile-friendly web application and services company designed to help instructional

coaches, professional development providers, school leaders, and district administrators

understand, demonstrate, and increase the efficacy of their professional learning efforts to teachers.

KickUp uses a blend of technology and services to:

automate the data collection and analysis process;

remove the “guess-work” of understanding teachers’ needs;

allow for the specific needs of individual teachers to be rapidly addressed;

monitor the progress of support efforts over time;

easily track the connection of resource allocation with instructional impact;

connect the central office, curriculum department, PD office, and the classroom to

ensure alignment.

Accessed Features of the Software Services

The following is a list of the features of the Software Services that the Client is

authorized to access during the Initial Term and any Renewal Terms:

1. Access to usage data for the Permitted Users on a quarterly basis and;

2. Access to a professional development insights dashboard that shows data concerning the

educators’ professional development needs

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B-1 11/1/2016

Exhibit B

TRAINING AND IMPLEMENTATION SERVICES

AND

CLIENT RESPONSIBILITIES

Training and Implementation Services

KickUp will provide the Client and the Permitted Users with access to initial training videos and

webinars. At the Client’s request, KickUp may also host virtual training and on-boarding

sessions on an as-needed basis.

KickUp will work with the Client to create custom data collection instruments which will include

a mix of surveys and classroom observations from different stakeholders within a district:

teachers, coaches, principals, and sometimes parents and students (“Data Collection

Instruments”). KickUp will also work with the Client to determine the frequency of data

collection and best-practice use of the KickUp data dashboards and custom reporting features.

Client hereby assigns all rights it may have in the Data Collection Instruments to KickUp.

Accordingly, KickUp owns all right, title and interest in the Data Collection Instruments. The

Data Collection Instruments may be used by the Client only as part of the Software Services

during the term of this Agreement.

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C-1 11/1/2016

Exhibit C

SERVICE LEVEL AGREEMENT

1. The Software Services availability shall be understood to mean that the Software Services

are operating in accordance with the Documentation and otherwise operating in

accordance with the intended purpose of the Software Services.

2. The Software Services shall be available to the Client and each Permitted User a

minimum of 99.5% of the time during any calendar month during the Term (“Uptime

Guarantee”). The Uptime Guarantee shall not apply to: (a) maintenance periods (both

scheduled and unscheduled), (b) the Client’s or the Permitted Users’ internet

connectivity, or (c) Excluded Problems, as defined in Section 4 below. Any downtime is

measured by KickUp after the earlier of the Client’s notification of network failure [via

KickUp’s tracking system] or when KickUp first becomes aware of the failure.

3. Should KickUp fail to fulfill the Uptime Guarantee in a given month, [the portion of the

Total Access Fee due for that month shall be reduced at a rate of 1% per excessive 0.1%

of downtime for that month, subject to a maximum discount of 50%.

4. For purposes of this Service Level Agreement, “Excluded Problem” means any failure

or problem that is the result of: (a) misuse of the Software Services or use of the Software

Services not in accordance with the Documentation or in a manner not permitted under

this Service Level Agreement or the Software Services Agreement to which this Service

Level Agreement is attached, (b) any problems caused by or arising out of the operation

of any software, systems or other resources that the Client or any of the Permitted Users

use to access the Software Services, or (c) any failure or problem with the Software

Services that is the result of treatment beyond the reasonable limits of normal use of the

Software Services.

5. The remedy set forth in Section 3 of this Service Level Agreement is the Client’s sole

remedy for KickUp’s failure to fulfill the Uptime Guarantee.

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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

2. 17/18-1116 - LOS ANGELES COUNTY OFFICE OF EDUCATION CONTRACTFOR THE TEACHING ENGLISH LEARNERS THROUGH THE ARTS PROJECT

RECOMMENDATION The Board of Education is requested to ratify a contract with the Los Angeles CountyOffice of Education (LACOE) for the Teaching English Learners Through the Arts(TELA) Project from January 9, 2018 through June 30, 2018. Motion by_____________, seconded by _____________, Vote_______ Board Member Wong____, Board Member Rich ____, Board Member Hammond ____ Board MemberGilliland____, Board President Williams ____

Rationale:The Teaching English Learners Through the Arts (TELA) Project is a 5-year grantfrom the U.S. Department of Education’s Office of English Language Acquisition toLACOE. Monrovia Unified School District has been selected to pilot the use of onlinematerials and provide feedback on the resources that will be part of a research studyto determine the impact of instruction that integrates the visual and performing artswith other content areas and supports the academic success of English languagelearners. A stipend of $5,000 will be provided to Monrovia upon completion of therequirements.

Budget Implication ($ Amount):There is no cost to district to participate in this pilot. The district will receive a stipendof $5,000.

Additional Information:A copy of the LACOE TELA Contract is attached.

Legal References:Education Code 17604 requires that all contracts be approved by the GoverningBoard.

ATTACHMENTS

LACOE - TELA Contract 3-28-18.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/168812/LACOE_-_TELA_Contract_3-28-18.pdf

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Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

3. 17/18-1118 - ON-DEMAND ELECTRONIC CORE AND SUPPLEMENTALSUBSCRIPTION AGREEMENT WITH HAZELDEN PUBLISHING

RECOMMENDATION The Board of Education is requested to approve an On-Demand Electronic Core andSupplemental Subscription Agreement with Hazelden Publishing for online materialsassociated with the implementation of the Olweus Bullying Prevention Program.Motion by _____________, seconded by _____________, Vote_______ BoardMember Wong ____, Board Member Rich ____, Board Member Hammond ____Board Member Gilliland____, Board President Williams ____

Rationale:The Olweus Bullying Prevention Program (OBPP) was approved at the March 14,2018 Board meeting. The OBPP is a whole-school program to prevent or reducebullying throughout a school setting that is designed for students in all grade K-12levels. This subscription agreement allows access to the Olweus On-Demand CoreProgram for each elementary and middle school.

Budget Implication ($ Amount):There is no cost to the district for this subscription. Subscription cost will be paid bythe Los Angeles County Department of Mental Health.

Additional Information:A copy of the On-Demand Electronic Core and Supplemental SubscriptionAgreement with Hazelden Publishing is attached.

Legal References:Education Code 17604 which requires that all contracts be approved by theGoverning Board.

ATTACHMENTS

OLWEUS eSub Agreement 3-25-18.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/168813/OLWEUS_eSub_Agreement_3-25-18.pdf

QuotationPAGE PAYMENT TERMS EXPIRE DATE SALES REP CUSTOMER PO

1 of 9 NET 30 01-APR-2018CHRISTENSEN, ROBERT GLENN

QUOTE NUMBER CUSTOMER NUMBER AMOUNT P.O. Box 176 Center City, MN 55012-0176

For Inquires:800-328-9000 toll free for all US & Canada651-213-4000 ext. 4699 for all other countriesHazelden.org/bookstore

910118 60247 12,600.00

BILL TO SHIP TO

LOS ANGELES COUNTY DEPT MENTAL HLTHACCOUNTS PAYABLE550 S VERMONT AVE FL 8THLOS ANGELES,LOS ANGELES CA 90020-1991

SUE KAISERMONROVIA UNIFIED SCHOOL DIST325 E HUNTINGTON DRMONROVIA, LOS ANGELES CA 91016-3585

LINE QUANTITY ITEM NUMBER ITEM DESCRIPTION UNIT PRICE UNIT ADJUSTMENT NET PRICE NET TOTAL

1 7 SE3927 Olweus Core Program On Demand 10+ Schools (3 Year) 1,000.00 0.00 1,000.00 7,000.00

2 5 SE3928 Olweus Supplemental Elementary School On Demand (3 Year)

1,000.00 -200.00 800.00 4,000.00

3 2 SE3929 Olweus Supplemental Middle School On Demand (3 Year) 1,000.00 -200.00 800.00 1,600.00

4 7 OD4889 On Demand More Class Meetings That Matter for Grades K-12 (3 Year)

0.00 0.00 0.00 0.00

LIST PRICE ADJUSTMENT SELLING PRICE SHIPPING/HANDLING

TAX TOTAL (USD)

14,000.00 -1,400.00 12,600.00 0.00 0.00 12,600.00

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Terms And Conditions910118 - 102-MAR-201801-APR-20182/9

1. On-Demand Electronic Core and Supplemental Subscription Agreement

This agreement ("Agreement") is made and entered into on the Second day of March, 2018 ("Effective Date") by and between MONROVIA UNIFIED SCHOOL DISTRICT ("Subscriber"), and Hazelden Betty Ford Foundation, a Minnesota non-profit corporation. ("Hazelden").

A. Subscriber desires to purchase from Hazelden electronic access to certain materials for use by the schools identified on Exhibit A herein.

B. Hazelden agrees to provide the written materials and videos on a Web-based platform for electronic use by Subscriber’s authorized users subject to the terms and conditions of this Agreement and terms and conditions provided on the Web-based platform.

Now therefore, in consideration of the mutual benefits and consideration set forth herein, the parties agree as follows:

2. Scope of Subscription

Under this Agreement, Subscriber and its authorized user are granted a non-exclusive, non-refundable, revocable, non-transferable right to electronically access and use the Materials set forth in Exhibit B ("Materials"). Only the Subscriber and its authorized users set forth in Exhibit A ("Authorized Users") are granted permission to electronically access and use the Materials in accordance with the terms of this Agreement.

3. Access to Material

(a) Subscriber shall be granted electronic access to the Materials from a Web-based platform provided by Hazelden for purposes of allowing Subscriber's Authorized Users to electronically access and print the Materials solely for their own use by one of the following methods (i) being given protected passwords (ii) providing Hazelden with Subscriber's IP Addresses, which will be a range or range of IP addresses that will be allowed access, or (iii) by providing Hazelden with a password protected referral URL that will link to the Web-based platform and will be posted on a private location. A Subscription is required for each building that will access the content of the Subscription. Users may access the Subscription content on mobile devices when used within each building that has a Subscription, but Subscription Users can not use mobile devices to access Subscription content when not within a building with a Subscription. Authorized Users may access the Materials as often as necessary during the term of the Agreement. Subscriber shall be responsible for setting up password protected access, if applicable, or instructing users on access method within the Web-based platform for individual users or user groups (i.e., each school building), to be identified at their discretion based on the number of licenses purchased. By doing so, Subscriber shall allow individual Authorized Users to view and print the Materials for their own use.

(b) Authorized Users may view and print the Materials only for their own use in accordance with the terms and conditions of this Agreement. Subscriber shall require each Authorized User to acknowledge and agree to abide by the following: (i) comply with all copyright protections (ii) agree to remove all electronic copies on local networks, computers orother devicesand destroy all printed copies, if the electronic subscription is not renewed (iii) agree not to redistribute the Materials, in whole or inpart, outside of the school or building (i.e., access may not be given to parents/caregivers or anyone else outside of the school or building) (iv) agree to allow only Authorized Users designated by each school or building to copy, distribute or use the Materials, and (v) agree not to alter or modify the Materials.

4. Prohibited Uses

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Subscriber and Authorized Users may not access, upload, download, photocopy, reproduce, display, make available or use the Materials either electronically or in printed form for the following uses without the express, written permission of Hazelden:

a. sell, resell, license, sublicense, lend, lease, give, assign, provide or otherwise transfer the Materials or any rights granted under this Agreement to any persons or entities who are notAuthorized Users of Subscriber;

b. alter, modify, repackage or adapt the Materials for any purpose; or use the Materials for any for-profit or commercial purposes, including, but not limited to the sale of all or any partof the Materials, or bulk reproduction or distribution of the Materials in any form.

The Subscriber understands, acknowledges, and agrees that Subscriber is solely responsible for any Authorized User's breach of Section 2 and 3 of this Agreement and shall, within 30 days of an identified breach or unauthorized use, pay an additional subscription fee for each unauthorized use in the amount of 300% of the subscription fees set forth in Exhibit C in addition to any other damages, costs or expenses incurred by Hazelden in enforcing its rights under this Agreement. Further, Subscriber understands, acknowledges, and agrees that Hazelden shall have the right, pursuant to Section 5 below, to immediately terminate this Agreement upon Subscriber's or any authorized users' breach of any of the terms or conditions of this Agreement. This section shall survive the expiration or termination of this Agreement.

5. Permitted Users

Subscriber must provide Hazelden with the names of all authorized schools or buildings. Subscriber shall notify Hazelden in writing of any changes to the authorized users set forth in Exhibit A. Access to the Web-based platform is restricted to school or building staff only. Parents/family caregivers or others outside of the school or building may not be given access. All changes to user accessmust be approved by Hazelden and if applicable, Hazelden will need to change assigned Usernames and Passwords if assignment has already been done. Once a school or building begins utilizing and printing the materials or the on-line surveys, if applicable, Subscriber cannot reassign use to another school or building in its place. Subscriber shall use reasonable precautions to prevent unauthorized use of the Materials including but not limited to, protection of user-specific access codes, protection of Web-based platform access, notifying users of the limitations and requirements of this Agreement, promptly notifying Hazelden of unauthorized use of the Materials and prompt removal of the Materials from the school district and individual school or building computers or networks and destroying all printed copies after the expiration or termination of this Agreement for any reason. This section shall survive the expiration or termination of this Agreement.

6. Term and Termination

The Agreement shall commence on the Subscription Start Date and be in effect for three years. Hazelden shall have the right to immediately terminate this Agreement upon Subscriber's or any authorized users' breach of any of the terms or conditions of this Agreement.

7. Renewal

Hazelden will contact Subscriber six (6) months prior to the subscription expiration date in an effort to renew. If a renewal agreement is not in place prior to the expiration of this Agreement, Subscriber must immediately remove Materials from all school district and individual school or building computers, cease use of the Materials and destroy all printed copies of the Materials. In addition, Subscriber must sign and return the Materials Destroyed form provided by Hazelden that certifies that all known copies have been destroyed.

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8. Intellectual Property Rights and Warranty

Hazelden warrants that it is entitled to grant the subscription rights to the Materials outlined in this agreement. Subscriber agrees that Hazelden is the owner of all rights, title and interest in and to the Materials and acknowledges that it has no claim to ownership by reason of its use or access to the Materials. All Materials are lawfully licensed to or owned by Hazelden and protected by the United States Copyright Laws and International Treaty provisions. Copying of the Materials is permitted only by the Subscriber and its Authorized Users for their own use in accordance with the terms and length of this Agreement.

9. Fidelity

Subscriber and its Authorized Users agree to use good faith efforts to implement the Materials as recommended to ensure the fidelity of these programs.

10. Limit of Liability

To the maximum permitted by applicable law, in no event shall Hazelden be liable for any direct, incidental, special or consequential, punitive or indirect damages or losses whatsoever (including, but not limited to, damages for loss of profits or loss of data or other information, for business interruption, for personal injury, for loss of privacy, for failure to meet any dutyincluding of good faith or of reasonable care, for negligence, and for any other loss whatsoever), arising out of or in any way related to the Materials. Hazelden undertakes no responsibility for, and disclaims allliability arising from, any inability of Subscriber or Authorized User to access the Materials, unless such access failure is due to issues with Hazelden'sWeb-based platform. If the issues are due to this platform, and access is delayed for two weeks or more, Hazelden will extend the length of the subscription for the amount of time lost. This section shall survive the expiration or termination of this Agreement.

11. Technical Support

If Subscriber requires technical support due to issues with Hazelden's Web-based platform they should call 1-800-328-9000 or e-mail [email protected]. If Subscriber requires technical support due to issues with the online survey, they should call 1-800-328-9000 or e-mail [email protected].

12. Grant of Rights and Disclaimer of Warranties

The Materials are provided on an "as is" basis, and Hazelden disclaims any and all other warranties, conditions, or representations (express, implied, oral, or written) relating to the Materials or any part thereof, including without limitation, any and all results, implied warranties of quality, performance, compatibility, merchantability or fitness for a particular purpose. This section shall survive the expiration or termination of this Agreement.

13. General

(a) No Assignment. Neither the Agreement nor any part of it may be assigned, sub licensed or transferred by Subscriber to a third party without Hazelden's prior written consent and an amendment to Exhibit A to be in effect and signed by both parties.

(b) Notices. Except as otherwise provided, all notices, authorizations, and requests in connection with this Agreement shall be in writing.

(c) Entire Agreement. This Agreement contains the entire understanding of the parties with respect to its subject matter and supersedes all prior oral or written proposals. No modification100

of this Agreement is binding unless in writing and signed by both parties.

(d) Governing Law. This Agreement shall be governed by and construed in accordance with the laws of California irrespective of any state choice of law requirements.

(e) Severability. If a particular provision of this Agreement is terminated or held by a court or competent jurisdiction to be invalid, illegal or unenforceable, the Agreement shall remain infull force and effect as to the remaining provisions.

(f) Waiver. The failure of any party hereto to enforce any provision of this Agreement, or any right with respect thereto, or failure to exercise any election provided for herein, shall in no way be considered a waiver of such provision, right, or election, or in any way affect the validity of this Agreement. The failure of any party hereto to enforce any provision, right or election shall not prejudice such party from later enforcing or exercising that provision, right, or election which it has under this Agreement.

(g) No Partnership. Neither this Agreement, nor any terms and conditions contained herein shall be construed as creating a partnership, joint venture, franchise or agency relationship between the parties.

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15. Exhibit A

For purposes of this Agreement, Subscriber and Authorized Users shall mean the employees, faculty, and staff employed by or affiliated with the Subscriber and the Authorized Users setforth in this Exhibit A. Subscriber must notify Hazelden of all building names and of any changes to buildings. All changes and replacements must be approved by Hazelden.

Reference Document Number: Cart/Quote 910118

Name of School District: MONROVIA UNIFIED SCHOOL DIST Contact Name for Agreement: SUE KAISER

Address:325 E. HUNTINGTON DRIVEMONROVIA, CA 91016-3585

Phone: 626-471-2030

Fax: 626-471-2077E-mail: [email protected]

Contact Details of Program Coordinator (Person who will be setting up Users and managing the subscription)(1)Name: SUE KAISERAddress: 325 EAST HUNTINGTON DR, MONROVIA, CA 91016Phone: 626-471-2030Fax: Email: [email protected]

Number of on-line questionnaires needed for three administrations: 12000

Number of survey reports (equal to three reports per school over the 3-year subscription): 21

Number of Schools: 7

Name of Schools:1. BRADOAKS ELEMENTARY930 E LEMON AVE, MONROVIA, CAItem(s): SE3927, SE39282. CLIFTON MIDDLE SCHOOL226 S IVY AVE, MONROVIA, CAItem(s): SE3927, SE39293. MAYFLOWER ELEMENTARY210 NORTH MAYFLOWER AVE, MONROVIA, CAItem(s): SE3927, SE39284. MONROE ELEMENTARY402 W COLORADO BLVD, MONROVIA, CAItem(s): SE3927, SE39285. PLYMOUTH ELEMENTARY1300 BOLEY ST, MONROVIA, CAItem(s): SE3927, SE39286. SANTA FE COMPUTER MAGNET148 W DUARTE RD, MONROVIA, CAItem(s): SE3927, SE39297. WILD ROSE ELEMENTARY232 JASMINE AVE, MONROVIA, CAItem(s): SE3927, SE3928

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16. Exhibit B

The Materials on Hazelden's Web-based platform include the following:

Core Subscription:A. Olweus Bullying Prevention Program Teacher Guide with videos and supplemental resources

B. Olweus Bullying Prevention Program Schoolwide Guide with videos and supplemental resources. In addition, Subscriber will receive electronic access to:

C. Olweus Bullying Questionnaire—Online Version, which includes three reports per school over the three-year subscription and 12000 on-line questionnaires.

Elementary School Subscription:A. Class Meetings and Individual Interventions videos (2 videos)

B. Class Meetings that Matter for Grades K-5

C. Cyber Bullying: A Prevention Curriculum for Grades 3-5 and supplemental resources

D. Bullying: An Introductory Video for Elementary School Students, Teachers and Parents (2 videos)

Middle School Subscription:A. Class Meetings and Individual Interventions videos (2 videos)

B. Class Meetings that Matter for Grades 6-8

C. Cyber Bullying: A Prevention Curriculum for Grades 6-12 and supplemental resources

D. Bullying: An Introductory Video for Middle School Students, Teachers and Parents (2 videos)

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17. Exhibit C

There is no cost to Subscriber for this service. Costs for the subscription shall be paid to Hazelden by the Los Angeles County Department of Mental Health the total three-year subscription fees of $12,600.00 which must be paid per the following terms. There is no refund or rebate for partial years or if Subscriber or the Authorized Users elect not to use the Materials. The subscription payment will be paid as follows:

2018 - $12,600.00 due with 30 days of Effective Date

Number of Olweus Core Subscriptions: 7Number of Olweus Supplemental Elementary School Subscriptions: 5Number of Olweus Supplemental Middle School Subscriptions: 2

Number of Subscription Lines: 31.SE3927: Olweus Core Program On Demand 10+ Schools (3 Year)

Subscription Start Date: 02-APR-2018Subscription End Date: 01-APR-2021

2.SE3928: Olweus Supplemental Elementary School On Demand (3 Year)


3.SE3929: Olweus Supplemental Middle School On Demand (3 Year)


MONROVIA UNIFIED SCHOOL DIST Contact Hazelden Foundation - OU Contact

Name: Name: CHRISTENSEN, ROBERT GLENNTitle: Title: Sales RepresentativeTelephone:

KATHERINE THOROSSIAN SUPERINTENDENT626-471-2000 Telephone: 651-213-4909

Fax: Fax: 651-213-4044Email: [email protected] Email: [email protected]

End Of Report

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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

6. 17/18-5047 – BOARD POLICY 9100, ORGANIZATION

RECOMMENDATION The Board of Education is requested to receive for first reading Board Policy 9100,Organization, as recommended by the California School Board Association. Motionby _____________, seconded by _____________, Vote_______ Board MemberWong ____, Board Member Rich ____, Board Member Hammond ____ BoardMember Gilliland____, Board President Williams ____

Rationale:As part of the Board of Education’s commitment to review and update all MUSDBoard Policies and Administrative Regulations, the Office of the Superintendent hasconducted its annual review of the department’s Board Policies and AdministrativeRegulations and is presenting another policy for review and approval.

Background:School districts receive regular policy updates from California School BoardsAssociation (CSBA) which are compared to existing policies to determine the extentof modification that is needed. This revised policy is updated as recommended byCSBA as Board Policy 9100, Organization. This policy has been reviewed by theappropriate instructional stakeholders prior to presenting it for Board approval.Additionally, the Board of Education has reviewed this Board Policy and have madeno further adjustments.

Additional Information:A copy of the proposed revised Board Policy 9100, Organization, is attached.

ATTACHMENTS

9100 BB ORGANIZATION - 032818.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/166601/9100_BB_ORGANIZATION_-_032818.pdf

MONROVIA UNIFIED SCHOOL DISTRICT Board Bylaw 9100

ORGANIZATION

Ann ual Or gani zati on al Mee ti ng

Each year, tThe Governing Board shall hold an annual organizational meeting. In any year in which a regular election of District Board members is conducted, the organizational meeting shall be held within a 15-day period beginning from the date upon which a Board member elected at that election takes office. During non-election years, the meeting shall be held within the same 15-day period on the calendar. (Education Code 35143) within the time limits prescribed by law.

The day and time of the annual meeting shall be selected by the Board at its regular meeting held immediately prior to the first day of the 15-day period. On behalf of the Board, the Superintendent shall notify the County Superintendent of Schools of the day and time selected. Within 15 days prior to the date of the annual meeting, the clerk of the Board, with the assistance of the Superintendent, shall notify in writing all Board members and members-elect of the date and time selected for the meeting. (Education Code 35143)

At this meeting the Board shall:

1. Elect a president, vice president, and a clerk from its members.

2. Appoint the Superintendent asa secretary to the Board.

3. Authorize signatures

4. Approve a schedule of regular meetings for the year and a Board governancecalendar stating the time when the Board will address important governance matters

5. Designate Board representatives to serve on committees or commissions of theDistrict, other public agencies, or organizations with which the District partners or collaborates

6. Review and/or consider resources that define and clarify the Board’s governance

and leadership roles and responsibilities including, but not limited to, governance standards, meeting protocols, Board rules and bylaws, and other Board development materials.

El ecti on of O ffi cer s

The Board shall each year elect one of its members to be clerk. After serving one year as clerk, the elected member may serve the next year as vice president of the Board, and the following year as president. In addition to the election of the clerk, the Board shall vote to affirm the vice president and president move to the next office. A member elected as president shall have served at least two full years on the Board.

If a member does not wish to continue as vice president, or president, or is no longer on the Board, then the next member in line for office may move into the position. If no such successor is available, the Board shall elect officers for each vacant seat.

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Alternative processes for selection of officers may be used in any one year after approval by a majority vote of the Board.

The election of Board officers shall be conducted during an open session of the annual organizational meeting.

Reviewed: March 28, 2018

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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

7. 17/18-5048 – BOARD POLICY 9110, TERMS OF OFFICE

RECOMMENDATION The Board of Education is requested to receive for first reading Board Policy 9110,Terms of Office, as recommended by the California School Board Association.Motion by _____________, seconded by _____________, Vote_______ BoardMember Wong ____, Board Member Rich ____, Board Member Hammond ____Board Member Gilliland____, Board President Williams ____


Background:School districts receive regular policy updates from California School BoardsAssociation (CSBA) which are compared to existing policies to determine the extentof modification that is needed. This revised policy is updated as recommended byCSBA as Board Policy 9110, Terms of Office. This policy has been reviewed by theappropriate instructional stakeholders prior to presenting it for Board approval.Additionally, the Board of Education has reviewed this Board Policy and have madeno further adjustments.

Additional Information:A copy of the proposed revised Board Policy 9110, Terms of Office, is attached.

ATTACHMENTS

9110 BB TERMS OF OFFICE - 032818.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/165092/9110_BB_TERMS_OF_OFFICE_-_032818__1st_Reading_.pdf


TERMS OF OFFICE

The Governing Board shall consist of five (5) members whose terms shall be staggered so that as nearly as practicable, one half of the members shall be elected in each even odd -numbered year.

The term of office for members elected in regular elections shall be four years, commencing on the first Friday in December next succeeding their election. (Education Code 5017)

Board member terms expire four years after their initial election on the first Friday in December following the election of new members. (Education Code 5000)

A member whose term has expired shall continue to discharge the duties of the office until his/her successor has qualified by taking the oath of office.(Government Code 1302, 1360, Education Code 5017)


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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

8. 17/18-5049 – BOARD POLICY 9121, PRESIDENT

RECOMMENDATION The Board of Education is requested to receive for first reading Board Policy 9121,President, as recommended by the California School Board Association. Motion by_____________, seconded by _____________, Vote_______ Board Member Wong____, Board Member Rich ____, Board Member Hammond ____ Board MemberGilliland____, Board President Williams ____


Background:School districts receive regular policy updates from California School BoardsAssociation (CSBA) which are compared to existing policies to determine the extentof modification that is needed. This revised policy is updated as recommended byCSBA as Board Policy 9121, President. This policy has been reviewed by theappropriate instructional stakeholders prior to presenting it for Board approval.Additionally, the Board of Education has reviewed this Board Policy and have madeno further adjustments.

Additional Information:A copy of the proposed revised Board Policy 9121, President, is attached.

ATTACHMENTS

9121 BB PRESIDENT - 032818.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/166645/9121_BB_PRESIDENT__032818___1_.pdf


PRESIDENT

The Governing Board shall elect a president from among its members to provide leadership on behalf of the governance team Board and the educational community it serves.

The president shall preside at all Board meetings. He/she shall:To ensure that Board meetings are conducted in an efficient, transparent, and orderly manner, the president shall:

1. Call such meetings of the Board as he/she may deem necessary, giving notice asrequired by law

1.2. Call the meeting to order at the appointed time and preside over the meeting

2.3.

3 4.

Announce the business to come before the Board in its proper order

Enforce the Board's bylaws policies relateding to the conduct of meetings and help ensure compliance with applicable requirements of the Brown Act

4 5. Recognize persons who desire to speak, and protect the speaker who has thefloor from disturbance or interference

6. Facilitate the Board’s effective deliberation, ensuring that each Board memberhas an opportunity to participate in the deliberation and that the discussionremains focused

Explain what the effect of a motion would be if it is not clear to every member

Restrict discussion to the question when a motion is before the Board

5 7.

6 8.

7 9. Rule on issues of parliamentary procedure

8 10. Put motions to a vote, and state clearly the results of the vote

9 11. Be responsible for the orderly conduct of all Board meetings

The president shall have the same rights as other members of the Board, including the right to move, second, discuss and vote on all matters and questions before the Board.

The president shall perform other duties in accordance with law and Board policy including, but not limited to:

Signing all instruments, acts, and orders, and resolutions necessary to comply with carry out state legal requirements and carry out the will of

a)the Board

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b) Consulting with the Superintendent or designee on the preparation of theBoard's agendas

c) Working with the Superintendent or designee to ensure that Boardmembers have necessary materials and information

d) Subject to Board approval, appointing and dissolving all committees

e) In conjunction with the Superintendent or designee, representing theDistrict as the Board’s spokesperson in communications with the media

f) Leading the Board’s advocacy efforts to build support within the local

community and at the state and national levels

f g)Representing the district and Board as a spokesperson on issues directly orindirectly related to school district business. For adopted policies, Board- determined legislative positions, decisions previously made by the Board, and practical matters, the Board President and Superintendent/ designee may in consultation develop and share a message on behalf of the Board and/or district.

When the president resigns or is absent or unable to perform the duties of the president, the vice president shall perform the president's duties. When both the president and vice president are absent or unable to perform their duties, the clerk shall perform the president's duties.


Calling such meetings of the Board as he/she may deem necessary, givingnotice as prescribed by law.

e)

Page 2 of 2

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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

9. 17/18-5050 – ASSEMBLY BILL 3096 – STREAMLINE SCHOOL DISTRICTREPORTING REQUIREMENTS

RECOMMENDATION The Board of Education is requested to consider supporting Assemblywoman BlancaRubio's bill, AB 3096, to streamline duplicative reporting requirements and improvethe alignment and access to data available on the California School Dashboard.Motion by _____________, seconded by _____________, Vote_______ BoardMember Wong ____, Board Member Rich ____, Board Member Hammond ____Board Member Gilliland____, Board President Williams ____

ATTACHMENTS

Rubio Fact Sheet SARC Bill.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/165448/Rubio_Fact_Sheet_SARC_Bill_draft_02.12.18.pdf

Updated 02/12/18

AB 3096 (Rubio) Streamline School District Reporting Requirements

Bill Summary

Assembly Bill 3096 streamlines duplicative reporting requirements to improve the alignment and access to existing data available on the California School Dashboard. Existing Law

Current law requires a monumental and complicated exercise in cut-and- paste, after the data for metrics is collected and stored in district throughout the year in word documents, spreadsheets, and email strings, or downloaded from CalPADS or pulled from SARC and the prior year LCAP. Developing a “One-upload/Multi-download system” of “reporting to pre-population” would revolutionize life for California administrators, and greatly enhance the utility of the LCAP and the California School Dashboard. Districts will continue to upload any required data items for all accountability, reports or plans to CalPADS once per year per item. Background

Over the decades, data collection and reporting activities has significantly expanded, with limited efforts made by policymakers to align and consolidate duplicative reporting requirements as new data elements were added. Currently, school and district-level staff annually complete the School Accountability Report Card (SARC), the Single Plan for Student Achievement (SPSA), the Local Education Agency (LEA) Plan, the Local Control and Accountability Plan (LCAP), federal Title I reports, Civil Rights data collection, among dozen other reports for state and federal purposes. In addition to these existing reports, school districts are required to annually upload other critical data elements through the California Longitudinal Pupil Achievement Data System (CalPADS), a central, cohesive system that maintains quality student-level data, as well as providing a vehicle that tracks individual student enrollment history and achievement data which thus provides reliable longitudinal information, including student demographics, course data, discipline, assessments, staff assignments, and other data for state and federal reporting. The effort to align, and streamline whenever possible, reporting requirements is crucial to school district-level operations and the maximization of resources for instructional leadership and to direct services to students. This enhancement also facilitates stakeholder engagement

as there is comprehensive information accessible in one document, complemented by the California School Dashboard for quick online access to accountability and both school and district reports. Details of the Bill

This bill will streamline reporting requirements with the goal of improving alignment between existing requirements and data available on the new California School Dashboard. The California Department of Education will be authorized to use the CalPADS data it receives from school districts annually to prepopulate the SARC data elements. Instead of requiring school districts to annually complete the SARC as a separate report, this bill will enable the California Department of Education to make this information available to local stakeholders on each school’s School Profile. Support

Association of California School Administrators (Co-Sponsor) California Department of Education (Co-Sponsor) For More Information

Krystal Moreno Office of Assemblywoman Blanca E. Rubio State Capitol, Rm. 5175 (916) 319-2048 [email protected]

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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

13. 17/18-5054 – 2018-2019 PROPOSED BOARD MEETING SCHEDULE

RECOMMENDATION The Board of Education is requested to review and approve the schedule of theRegular Board of Education meetings for the 2018-2019 school year. Motion by_____________, seconded by _____________, Vote_______ Board Member Wong____, Board Member Rich ____, Board Member Hammond ____ Board MemberGilliland____, Board President Williams ____

Rationale:The Board of Education annually reviews and sets the Regular Board Meetingschedule so that it can be published for community information.

ATTACHMENTS

Proposed Board Meeting Schedule - 2018-19.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/166703/Proposed_Board_Meeting_Schedule_2018-19.pdf

Wednesday July 25, 2018

Wednesday August 8, 2018Wednesday August 22, 2018

Wednesday September 12, 2018Wednesday September 26, 2018

Wednesday October 10, 2018Wednesday October 24, 2018

Wednesday November 14, 2018 *Joint Board/PC Mtg.

Wednesday December 12, 2018 - Annual Organizational Mtg.

Wednesday January 9, 2019Wednesday January 23, 2019

Wednesday February 13, 2019Wednesday February 27, 2019

Wednesday March 13, 2019Wednesday March 27, 2019

Wednesday April 10, 2019Wednesday April 24, 2019

WednesdayThursdayWednesday

May 8, 2019May 16, 2019 **Joint PC/Board Mtg. May 22, 2019

Wednesday June 12, 2019Wednesday June 26, 2019

*Joint Board Meeting with Personnel Commission - November 14, 2018 (Teacher of the Year); 5:00p.m.Regular Board of Education Meeting at 7:00 p.m

**Joint Personnel Commission Meeting with Board of Education - May 16, 2019 (Classified Employeeof the Year); 4:00 p.m.

2018-2019 Monrovia Unified School District

Board Meeting Schedule Administration Center Board Room

7:00 p.m.

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Agenda Item Details

Meeting Date: 2018-03-28 19:00:00

AGENDA ITEM TITLE:

14. 17/18-5055 - RESOLUTION NO. 1718-10 "IN REMEMBRANCE OF THOSELOST TO GENOCIDE AND MAN’S INHUMANITY TO MAN"

RECOMMENDATION The Board of Education is requested to adopt resolution No. 1718-10 “InRemembrance of the Armenian Genocide and Man’s Inhumanity to Man.” Motion by_____________, seconded by _____________, Vote_______ Board Member Wong____, Board Member Rich ____, Board Member Hammond ____ Board MemberGilliland____, Board President Williams ____

Rationale:California History-Social Science Content Standard 10.5.5 requires that students inthe public schools discuss human rights violations and genocide.

Background:As people around the globe seek self-determination, the Monrovia Unified SchoolDistrict affirms its commitment to the teaching of tolerance, understanding, and theappreciation of the diversity in our schools and community

ATTACHMENTS

Resolution "Those Lost to Genocide & Man's Inhumanity to Man" 2018.pdf

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Agenda Item L.14 17/18-5057 March 28, 2018

Subject: PENDING BOARD ISSUES

Prepared by: Katherine F. Thorossian, Ed. D., Superintendent

Action desired:

The Board of Education will receive status information on identified tasks and review issues of interest for future attention.

Rationale:

This agenda item affords an opportunity for the Board of Education to review the status of items that have been scheduled for Board consideration, raise issues or questions that have not been scheduled for discussion, and place issues in priority order for attention, consistent with the Board Vision. Issue/Question/Request Status Next steps

Cyclical Reports

LCFF / LCAP Annual review and revision of LCAP with input from stakeholder groups.

LCAP Committee Meetings are as follows: April 12 (English & Spanish)

Supt. Performance Objectives

Establish performance objectives for Superintendent Evaluation.

Annually by April

Review of Vision & Goals Review Vision & Goals and progress on the Strategic Plan.

Annually by April

Facilities Master Plan An RFP for Facilities Master Plan is being developed Study Session March 28

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Agenda Item L.14 17/18-5057

March 28, 2018 Page 2

Issue/Question/Request Status Next steps

Cyclical Reports (continued)

Student Achievement: standards & plans for closing the achievement gap; investigation of model practices, demographic data, and multiple measures of achievement.

Educational Services Board Meeting Reports: 4/25/18: • CELC Program Report

• Ed Svcs. Annual Policy Review – 1st Reading • Outdoor Education Program Report (BU)

4/25/18 • Village Program Informational Report • Carl Perkins Application 5/9/18 • Skills USA Student Recognition

• Dual Immersion Program Report • Ed Svcs. Annual Policy Review –2nd Reading

5/23/18: • Class of 2018 Report • Music/Art Program Report

• Homeless & Foster Youth Report (Board Update) • Annual LCAP Public Review 6/13/18: • Multiple Measures Report w/ LCAP data

• GATE Program Report (Board Update) • LCAP Adoption 6/27/18: • Con Ap approval

Special Ed Projects Special Education programs update Informational Rpt. March 28, 2018

Technology Projects Staff technology standards & teaching plan – working with Educational Services.

April 2018

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Cyclical Reports (Continued)

Budget/ Enrollment/Staffing

2017-18 Budget Preparation Calendar:

May 9, 2018: 2017-18 Student Attendance Report based on P-2 ADA Report

May 23, 2018: 2018-19 Governor’s May Budget Revision (Board Update)

June 13, 2018: 2018-19 LCAP Public Hearing

June 13, 2018: 2018-19 Adopted Budget Public Hearing

June 27, 2018: 2018-19 LCAP Adoption

June 27, 2018: 2018-19 Budget Adoption

WASC Preparations MHS & COHS/MP

Information updates to the Board regarding preparations for WASC at MHS:

MHS: March 18-20, 2019

Redevelopment/ Pass Through Funds

Board update after District receives information from the County.

Upon receipt of funds

Village Extended Day Program

Board Report on Village Program - Even years in Spring. May 23, 2018

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Legislative Policy Review legislative policy changes/updates

Special Education funding

AB 3096/ Streamline SARC Reporting

Monrovia Days 2018

Date and logistics are being pre-planned for May 18-20, 2018

Update on March 28 Board meeting

Issue/Question/Request Status Next Steps

Regular Policy Review District Vision – 0000; Community Relations – 1000; Administration – 2000; Board Operations – 8000; Board Bylaws – 9000

2017-18

Business Policies 2017-18

Human Resources Policies 2017-18

Educational Services Policies 2017-18

Pupil Personnel Services 2017-18

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