BOARD OF EDUCATION - Cincinnati Public Schools · 2011. 3. 14. · 2011. Comprehensive Annual...

March 14 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

March 14, 2011

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 181 Recess into Executive Session . . . . . . . . . . . . . 181 Adjourn from Recess . . . . . . . . . . . . . . . 181

March 14 181 2011

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer at John P. Parker School, 5051 Anderson Place, Cincinnati, OH 45227, Monday, March 14, 2011 at 6:08 p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION Ms. Ingram moved and Mr. Nelms seconded the motion that the Board recess into executive session at 6:10 p.m. to consider appointment of a public employee or official and investigation of charges or complaints. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 7:00 p.m.

Jonathan L. Boyd Treasurer/CFO

March 14 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

March 14, 2011

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 182 Presentation . . . . . . . . . . . . . . . . . 182 Hearing the Public . . . . . . . . . . . . . . . . 182 Minutes Approved . . . . . . . . . . . . . . . . 183 Finance Committee – Written February 23, 2011 . . . . . . . . 183 Policy Committee – Written February 28, 2011 . . . . . . . . . 186 Partnership/Public Engagement Committee – Written March 8, 2011 . . . . . 188 A Resolution Amending Board Policies: 2120-School Improvement, 2280-Preschool

Program, 2412-Homebound Instruction Program, 6150-Tuition Income, and 5517.01-Bullying and Other Forms of Aggressive Behavior . . . . . . . . .

191 PULLED:

A Resolution to Establish the Name Change for the Western Hills High School . .

191 Action Motion 130 – Duke Energy Power Share Service Agreement . . . . . 192 Report of the Superintendent . . . . . . . . . . . . . . 193 Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 193 2. Civil Service Personnel . . . . . . . . . . . . . 196

March 14 2011

PROCEEDINGS

REGULAR MEETING

March 14, 2011

Table of Contents

(cont.)

Report of the Treasurer 1. Agreements with Consultants . . . . . . . . . . . . 198 2. Receipt of Grant from Center for Clinical and Translational Science and Training

(CCTST) . . . . . . . . . . . . . . . .

198 3. Receipt of Donations from AbiBow Recycling and TerraCycle Inc. . . . 198 4. Receipt of Donation from Lifetouch . . . . . . . . . . 198 5. Receipt of Donation from Walnut Hills High School Alumni Foundation . . 198 6. Receipt of Donation from the University of Cincinnati . . . . . . 199 7. Receipt of Donation from Everybody Rides Metro . . . . . . . 199 8. Receipt of Commission from Tri County Food Service & Distributing, Inc. . . 199 9. Agreement With Neace Lukens . . . . . . . . . . . 199 10. Agreement with Kings Island . . . . . . . . . . . . 199 11. Contracts for Polling Places . . . . . . . . . . . . 199 12. Payment In Lieu of Taxes Agreement with Jefferson Ventures, LLC . . . 199 13. Payment In Lieu of Taxes Agreement with Emerson Place Apartments, LLC . 199 14. Membership in NSBA’s National Affiliate Membership Council of Urban

Boards of Education . . . . . . . . . . . . . .

200 15. Assignment . . . . . . . . . . . . . . . . 200 16. Board Member Service Fund . . . . . . . . . . . . 200 17. Payment for Legal Services from General Fund General Counsel’s Office . . 200 18. Payment of Confirming Requisitions . . . . . . . . . . 200 19. Award Of Purchase Orders . . . . . . . . . . . . 203 20. Award Of Change Orders . . . . . . . . . . . . . 205 For Board Information 21. Agreements with Consultants . . . . . . . . . . . . 206 22. Agreements with Consultants-Late requests . . . . . . . . . 209 23. Agreement with CincySmiles Foundation Dental Van . . . . . . . 213 Other Business . . . . . . . . . . . . . . . . 213 Assignment . . . . . . . . . . . . . . . . . 213 Adjournment . . . . . . . . . . . . . . . . . 214

March 14 182 2011

REGULAR MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings at John P. Parker School, 5051 Anderson Place, Cincinnati, OH 45227, Monday, March 14, 2011 at 7:04 p.m., President Bolton in the chair. The pledge to the flag was led by students from John P. Parker School. Kimberly Mack, Principal.

ROLL CALL Present: Members Bates, Ingram, Nelms, parker, White, Reed, President Bolton (7) Absent: None Superintendent Ronan was present.

PRESENTATION

1. Budget Stakeholders Sharing Forum

HEARING THE PUBLIC BUDGET CONCERNS

Jim Berry Monay Berry Julie Johnson Dave Phillips Carl Everett Marie Schlan Carl Richardson Teresa Jenkins Jackie Martin Polly Whittaker Ryan Anderson Stephanie Byrd Shana Sterkie

HEARING THE PUBLIC The following persons addressed the Board regarding the topics indicated: Robert Harris The arts as an important force in education. Brandon Wiers Winton Woods City School District – Eastern Cincinnati Conference Bob Igoe Magnet school lottery proposal. Walter Huckaby Award of contract for CPS construction. Rhonda Williams on

behalf of Leslie Glenn

Decrease in School Nurses at CPS. Monay Berry Parent concerns at SCPA. Lynn Richter Parent concerns at SCPA. Stanley Broadnax Taft STEM School Bill Collins Magnet school lottery proposal. Jamie Williamson Magnet school lottery proposal.

March 14 183 2011

HEARING THE PUBLIC (cont.)

Kris Patton Magnet school lottery proposal. Johanna Hutchins Magnet school lottery proposal. Cherie Wallpe Magnet school lottery proposal. Tom Rowe Reopen Hyde Park School. Carl Rich Reopen Hyde Park School. Ann Gerwin Reopen Hyde Park School. Carl Uebelacker Reopen Hyde Park School. Lee Robinson Reopen Hyde Park School. Sean Barrett Reopen Hyde Park School. Peter Drangolis Reopen Hyde Park School. Shannon Standridge Reopen Hyde Park School. Craig Rosen Reopen Hyde Park School. Christie Reckman Reopen Hyde Park School. Matt Reckman Reopen Hyde Park School.

MINUTES APPROVED Mrs. Bates moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on March 14, 2011.

Special Meeting February 28, 2011 Regular Meeting February 28, 2011

Mrs. Reed abstained. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Wednesday, February 23, 2011 at 4:00 PM at the Cincinnati Public Schools Education Center in the Board Conference Room. FOR BOARD INFORMATION Liability Coverage Discussion with Neace Lukens Michael Fishel and Janice Freytage of Neace Lukens discussed their proposal of insurance for the District and advised that CPS’ loss record is remarkable. The Committee approved the insurance proposal, which will be submitted in the Treasurer’s Report for Board approval on March 14, 2011. A copy of the report is located in the Board office for review.

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REPORT OF THE FINANCE COMMITTEE (cont.)

Ohio School Boards Association (OSBA) Legislative Platform Jennifer Wagner, Chief Information Officer, and Terry Elfers, Chief Operations Officer, will review the OSBA Legislative Platform and present any recommended amendments to the Committee at the next meeting on March 23, 2011. Community Reinvestment Act — 3033 Robertson Ave, LLC. Treasurer Boyd discussed with the Committee a “Payment In Lieu of Taxes Agreement” with 3033 Robertson Avenue, LLC, authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the renovation and expansion of an existing office building on the property from 2,500 square feet to 5,000 square feet (the Improvements) at an estimated aggregate cost of $525,000 for expansion of an office building. Annual revenue to CPS is estimated at $3,155.36. The 12-year revenue is estimated at $37,864.26. The Committee approved the agreement, which will be submitted in the Treasurer’s Report for Board approval on February 28, 2011. Comprehensive Annual Financial Report (CAFR) The Comprehensive Annual Financial Report (CAFR) is a thorough and detailed presentation of the state's financial condition. It reports on the state's activities and balances for each fiscal year. Mr. Boyd provided the Committee with a copy the 2010 CAFR for the fiscal year ended June 30, 2010. Per the Office of Financial Management, the CAFR is presented in three sections:

1. Introductory section - includes transmittal letter. 2. Financial section - includes the independent auditor's report and contains management's discussion and analysis,

government-wide financial statements, fund financial statements, notes to the financial statements, required supplementary information, combining financial statements, and schedules.

3. Statistical section - includes additional financial, economic, and demographic information. Mr. Boyd advised the Committee that the Statistical Section of the document is the most important part of the report. The CAFR can be located at: http://www.ofm.wa.gov/cafr/. Mr. Boyd will organize a post-audit meeting for the Board to meet with the auditor. Committee Workplan / Treasurer Workplan The Committee will review its plan and request that the Treasurer align his workplan to the Committee’s workplan. Both plans will be reviewed at the Finance Committee meeting on March 23, 2011. Other Business The Committee discussed the recently approved City of Cincinnati budget which showed a reduction in funding of the $5 million owed annually to the District. The City had entered into the agreement as part of commercial development agreement, which entitled the City to abate all real estate taxes for commercial development or redevelopment as long as the business paid at least 25 percent of the new value to the District in lieu of taxes. It should be noted that the City agreed to the $5 million because they could not unilaterally, without Board approval, give 100 percent abatements on real estate taxes, unless they shared their income tax collections for the people who worked at the abated property.

March 14 185 2011


Wellness Program Representatives from Mercer updated the Committee on the wellness program. They reported that dollars will be taken from the Benefit Bank fund and put into the Wellness Account. Employees will earn dollars for participating in wellness programs. Those dollars will be deposited into their wellness account. Debit cards or submission of an invoice will be used to request reimbursements. The Wellness program will require a Health Reimbursement Account (HRA) Administrator and a Wellness Coordinator to manage the program. Seven HRA vendors and three Wellness Coordinator vendors were reviewed. The Wellness Committee recommended that Benesyst, Inc. be hired to provide Wellness Health Reimbursement Administration Services due to pricing history, service, capabilities and future processes availability. The Wellness Committee also recommended hiring TriHealth, Inc. to coordinate the Wellness Program due to pricing, experience with CPS, and capabilities. The Finance Committee agreed with the recommendations of the Wellness Committee, and three-year contracts for both vendors will be included in the Treasurer’s Report for Board approval on February 28, 2011. Based on a percentage of employee participation in program, costs could go down with more participation and costs could go up with less participation. The Treasurer will provide the Committee with more detailed information about Benesyst, Inc. Mr. Boyd will provide Mr. Parker with unfunded liabilities information, per his request. Statement of Work (SOW) – Mercer Health & Benefits LLC Treasurer Boyd reviewed the SOW with the Committee and advised that it is for the dependent eligibility verification for Cincinnati Public Schools. It is a continuation of a dependent eligibility audit that was completed June 2009. The Agreement is to enter into a contract with Mercer Health & Benefits, LLC, to perform a Dependent Eligibility Audit. The cost of the services will not exceed $45,000 which includes a total cost for postage. The contract will begin March 1, 2011 through December 31, 2011. Mercer will provide the following services:

Notice and Administration of Dependent Eligibility Verification; Documentation Review; Notice of Incomplete Documentation; Notice of Non-Response; and Report of Audit Findings.

The audit saved at least $750,000 and $500,000 the following years. The audit also saved $750,000 annually through the amnesty program. The cost is $42,000 plus mailing and postage costs. The Committee agreed with the recommendation for Mercer to perform a Dependent Eligibility Audit. The contract will be included in the Treasurer’s Report for Board approval on February 28, 2011.

March 14 186 2011


Assignment Committee Chair White assigned the Administration to provide a breakdown of all non-school department employees. The meeting adjourned at 5:50pm. Finance Committee Staff Liaisons Vanessa Y. White, Chair Mary Ronan, Superintendent, absent Catherine D. Ingram Jonathan L. Boyd, Treasurer/CFO Sean T. Parker Eve Bolton (Ex-Officio) Mrs. White moved that the Report of the Finance Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE POLICY COMMITTEE

The Policy Committee met on Monday, February 28, 2011 at 5:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD INFORMATION

Admission to Magnet Programs 2370.01 Policy Review Committee member Bates advised that she would like the Committee to look at policies on how the District admits students into its schools in the District. She would also like any appropriate policies to be developed around student admissions. Committee member Ingram advised student admissions are more procedure focused than led by policy. The Committee agreed to have a full Board discussion on the District’s admission policies and procedures.

Review Policy 5725 – Students as Precinct Election Officials Cynthia Dillon, General Counsel, will review Ohio Revised Code (ORC) 3501.22 – Precinct Officials, to ensure that CPS Policy 5725 is aligned with this law.

Program Policies Series 2000 Continued Review The Committee reviewed the following policies and will recommend approval of the documents in the form of a resolution at the Board meeting on March 14, 2011:

2120 – School Improvement 2260.01 – Section 504/ADA Prohibition Against Discrimination Based on Disability 2280 – Preschool Program 2412 – Homebound Instruction Program 5517.01 – Bullying and Other Forms of Aggressive Behavior

March 14 187 2011

REPORT OF THE POLICY COMMITTEE (cont.)

Board Assignment: School Closures and Mergers Policy Review Bill Myles, Assistant Superintendent, advised that he has researched information regarding this assignment and will present at the Policy Committee meeting on March 21, 2011.

Board Assignment: Tuition Collection Policy Review Ann Osborne, Senior Accounting Technician reviewed Tuition Income Policy 6150 with the Committee and discussed combining pre-school and out-of-district tuition together or making it separate. She will update the policy and separate the two and discuss at the Policy Committee meeting on March 21, 2011.

New Policy: District Support Organizations The Internal Auditor will continue his review of this policy and discuss with the Committee at the Policy Committee meeting on March 21, 2011.

New Definitions Policy for Administration Series 1000 This Policy will be discussed at the Policy Committee meeting on March 21, 2011.

Other Business

Ohio School Boards Association (OSBA) Policy Services The Committee recommends subscribing to OSBA’s Policy Development Quarterly (PDQ) newsletter. A one-year subscription to the PDQ is $400. Districts that subscribe to PDQ have access to the publication electronically, which includes sample policies. The sample documents contained in the PDQ can be downloaded and edited to fit the District’s needs. Also included with the subscription is access to previous PDQ issues going back one year. Along with the publication and corresponding sample policies, PDQ subscribers can consult with OSBA policy specialists via phone or e-mail, and request sample policies from the OSBA policy bank.

Bullying and Other Forms of Aggressive Behavior Policy 5517.01 The Committee discussed revising the Bullying policy due to ORC 117.53 Audit statement regarding adoption of anti-harassment policy. The code reads:

When conducting an audit under section 117.11 of the Revised Code of a city, local, exempted village, or joint vocational school district, or a community school established under Chapter 3314 of the Revised Code, the auditor of state shall identify whether the school district or community school has adopted an anti-harassment policy in accordance with section 3313.66 of the Revised Code. This determination shall be recorded in the audit report. The auditor of state shall not prescribe the content or operation of any anti-harassment policy adopted by a school district or community school.

The Committee updated the policy with the following additions and will recommend approval in the form of a resolution at the Board meeting on March 14, 2011:

March 14 188 2011

REPORT OF THE POLICY COMMITTEE (cont.)

Investigation: Parents or guardians of any student involved are to be notified and have access to any written reports pertaining to the incident. Semiannually, the President of the District Board will receive a written summary of all reported incidents. The summary will be on the District’s website. The meeting adjourned at 6:00 PM. Policy Committee Staff Liaisons A. Chris Nelms, Chair Mary Ronan, Superintendent (ex-officio) Melanie Bates Cynthia Dillon, General Counsel Catherine Ingram Terry Elfers, Chief Operations Officer Eve Bolton (ex-officio) Mr. Nelms moved that the Report of the Policy Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Tuesday, March 8, 2011 at 5:30 PM at Roll Hill Academy, 2411 Baltimore Avenue, Cincinnati, Ohio 45225. FOR BOARD INFORMATION Name Change for Western Hills Engineering High School The Committee discussed a request from the LSDMC Chairs, the Principal and the Transition Team to rename the Western Hills Engineering High School to Western Hills High School. Western Hills Engineering High School was relocated to Western Hills University High School, making one large high school and engineering and university programs will continue to be offered under the new name of Western Hills High School. The Committee agreed with the request; a resolution will be presented for Board approval on March 14, 2011. Elementary Initiative Partnerships Update Julie Doppler, Community Learning Center Coordinator, advised the Committee that a needs assessment was conducted and revealed that approximately 700 students needed individualized attention in reading and math. The assessment also identified 8th-grade girls needing support for behavior. A partnership with the Cincinnati Police Department and working with GEM will help address those issues. Ms. Doppler reported that partners, Macy’s and Strive, were instrumental in bringing in 400 tutors who were trained and had background checks expediently conducted. Full-time resource coordinators, National Public Radio (NPR), other media outlets and newspaper ads also were used in the recruitment efforts. Partners were connected with the services that students needed.

March 14 189 2011

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Ms. Doppler advised that she will look at academic data and partner reports and health data to assess if the partnerships had impact. The learning partners’ dashboard will be utilized for additional recruitment efforts. Kindergarten Roundup Campaign Dawn Grady, Marketing Manager for the District, advised the Committee that the CPS Kindergarten Enrollment Roundup event will be held on Thursday, March 10, 2011, 10:00 a.m. to 6:00 p.m., at participating elementary schools. Children need to be at least five years old by September 30, 2011 to be enrolled. Principals, teachers and other school staff will be on-site to answer questions about programs, and parents will be able to see classes in session (during school hours only) and tour the facility. Ms. Grady advised the Committee that posters were displayed in schools, libraries, recreation centers, YMCAs and invitations were mailed to CPS preschool households and hand delivered to early childhood centers. Radio advertising, social media outlets and an insert in the Cincinnati Parent magazine also were tools used for notice to the public about the event. Kindergarten Roundup is one of the three major recruitment campaigns that are offered during the year. High Schools of Choice and the Magnet School Showcase are the other major recruitment campaigns. CPS offers full-day Kindergarten and students can be enrolled at anytime, without going to the round-up event. Design of Public Input on Budget Committee Chair Parker reported that a decision will need to be made on the budget and proposed that the March 14, 2011 public hearing on the budget be facilitated by the Board members. Mr. Parker solicited feedback from the public on how public engagement should be planned around the budget. Attendee Barry Cholak presented the following comments to the Board regarding the public engagement:

Do not repeat the process that was used in year 2010; Begin engaging the public about what cuts will occur; Educate the public on public dollars versus city dollars; Explain funding sources; Provide a more user-friendly presentation on the budget; Invite budget experts from the City to educate the public on budget processes; Broaden the discussion on the budget to include privatization; Provide more opportunity for interaction; Administration and principals discuss together areas where monies can be saved ; What are the benefits of what we are doing now; What is the staff cutting; and Provide a more shared involvement with the public around the budget.

Board member White advised to put budget information in writing for the public to review. Mrs. White reported that she would like principals and teachers to attend the budget hearings to learn how the cuts would impact their schools. It was reported that the public needs to be able to provide recommendations on the budget. Ms. Grady advised that additional budget hearings would need to be conducted to allow for more input from various entities.

March 14 190 2011

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Mr. Parker asked Vicki Graves-Hill, Roll Hill Principal, how budget cuts would affect her school. Ms. Graves-Hill advised that she may not have a school nurse next year and expressed concern about her duties of providing medical assistance to the students. She reported an example of a child that fell and hit their head and advised what would have happened to the student if there had not been a nurse available to render aid. She also talked about students that had chronic illnesses and what would happen if there was not a nurse to provide medical assistance. She reported that many students rely on the school nurses for their health and dental care. Ms. Graves-Hill also expressed concern about classrooms that would be split-level or have multiple ages in the classrooms as to how that would affect learning and the learning environment. Committee member White inquired about what strategies would be used to inform the public about the budget public hearings. Janet Walsh, Chief Officer of Public Affairs, advised news coverage, contacting internal stakeholders, and robo calls (automated phone call that uses both a computerized autodialer and a computer-delivered pre-recorded message) to all CPS parents would be approaches to inform the community of the meetings. Mrs. Walsh also asked the Committee for additional public engagement plans. Committee Chair Parker recommended working with Community Center partners. The Board will conduct a community engagement budget hearing at the March 14, 2011 meeting that will be held at John P. Parker School located at 5051 Anderson Place, Cincinnati, Ohio 45227. Meeting adjourned at 6: 26pm Partnership/Public Engagement Committee Staff Liaisons Present Sean T. Parker, Chair Janet Walsh, CO Public Affairs Eileen Cooper Reed, absent Dawn Grady, Marketing Manager Vanessa Y. White Attendee Barry Cholak Mr. Parker moved that the Report of the Partnership/Public Engagement Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

March 14 191 2011

A RESOLUTION AMENDING BOARD POLICIES: 2120 – SCHOOL IMPROVEMENT, 2280 – PRESCHOOL PROGRAM, 2412 – HOMEBOUND INSTRUCTION PROGRAM, 6150 – TUITION INCOME5517.01 – BULLYING

AND OTHER FORMS OF AGGRESSIVE BEHAVIOR

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies is in order to make them consistent with the current state laws and district procedures; and

WHEREAS, Policies 2120-School Improvement, 2280-Preschool Program, 2412-Homebound Instruction Program, 6150-Tuition Income, and 5517.01-Bullying and Other Forms of Aggressive Behavior have been reviewed and updated by the Administration and the Cincinnati Board of Education Policy Committee; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves Policies 2120-School Improvement, 2280-Preschool Program, 2412-Homebound Instruction Program, 6150-Tuition Income, and 5517.01-Bullying and Other Forms of Aggressive Behavior as written; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Policies 2120-School Improvement, 2280-Preschool Program, 2412-Homebound Instruction Program, 6150-Tuition Income, and 5517.01-Bullying and Other Forms of Aggressive Behavior will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. A. Chris Nelms Mr. Nelms moved and Mrs. Bates seconded the motion that the Resolution Amending Board Policies: 2120 – School Improvement, 2280 – Preschool Program, 2412 – Homebound Instruction Program, 6150 – Tuition Income5517.01 – Bullying And Other Forms Of Aggressive Behavior be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

PULLED FROM CONSIDERATION

A RESOLUTION TO ESTABLISH THE NAME CHANGE FOR THE WESTERN HILLS HIGH SCHOOL

WHEREAS, the Cincinnati Board of Education decided at its meeting on January 10, 2011 to relocate Western Hills Engineering High School to Western Hills University High School, making one larger high school; and WHEREAS, the Engineering and University Programs will continue to be offered at the combined high school; and WHEREAS, the Local School Decision Making Committees (LSDMCs) for Western Hills Engineering High School and Western Hills University High School met with the Transition Team and agreed a new name for the combined high school was necessary; and

March 14 192 2011

A RESOLUTION TO ESTABLISH THE NAME CHANGE FOR THE WESTERN HILLS HIGH SCHOOL (cont.)

WHEREAS, Judith Moore, LSDMC Co-Chair for Western Hills Engineering High School, Reginald Brown, LSDMC Co-Chairs for Western Hills Engineering High School, and Donna Simpson, LSDMC Chair for Western Hills University High School, together with Dr. Stephanie Morton, Principal, communicated this request to the Partnership and Public Engagement Committee; and WHEREAS, the Partnership and Public Engagement Committee met on March 8, 2011, and agreed with the request and recommended that the name change be submitted to the full Board for approval; and NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education, at the request of the LSDMCs and Principal, change the school name to Western Hills High School. Cincinnati Board of Education The Resolution To Establish The Name Change For The Western Hills High School was pulled from consideration until the March 21, 2011 Board meeting.

ACTION MOTION 130

DUKE ENERGY POWER SHARE SERVICE AGREEMENT

WHEREAS, Duke Energy will pay Cincinnati Public Schools an incentive of $12 per kW for the agreement to reduce

9200 kW if there is an emergency declared by Midwest Independent System Operator (MISO); and

WHEREAS, Cincinnati Public Schools will not close any schools during the established emergency period; and

WHEREAS, in the 12 years of this program, MISO has never declared an emergency; and

WHEREAS, this is the first year that Cincinnati Public Schools can aggregate all school accounts into one plan; and

WHEREAS, the total incentive will be $110,000 assuming we can achieve the established reduction if required to do so; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education authorizes the Treasurer to enter into a one-year Power Share Service Agreement with Duke Energy for the period of June 1, 2011 through May 31, 2012 with three one-year options, by agreement of both parties. Catherine D. Ingram Ms. Ingram moved and Mr. Nelms seconded the motion that Action Motion 130: Duke Energy Power Share Service Agreement be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

March 14 193 2011

REPORT OF THE SUPERINTENDET

1. Congratulations to the Taft High School, Clark Montessori and Withrow High School basketball teams for their winning seasons and good luck in their tournament games.

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Edward G. Boaz Substitute Teacher Relocating February 24

B. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher – Class V (Master’s Degree plus 30 semester hours) Shelrie Jones-Smith To: $68,623.42 From: $66,428.13 March 13

Teacher – Class IV (Master’s Degree) Sara A. Haworth To: $42,937.16 From: $39,921.32 February 27

Ashley E. Ralph 46,640.39 43,280.84 February 27

C. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Teacher - $34.11 per hour (extended employment rate) TES Training – 10 hours

Mary Susan Ankenbauer Christine M. Knestrict

March 14 194 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) C. ADDITIONAL ASSIGNMENT (cont.) Teacher - $29.88 per hour (in-service rate) Positive School Culture Tier II – (Title IIA) - 5 hours

Shirley W. Brame* Margaret Groeber* Jerry P. Redmond*

Colleen E. Brueggemann* Deborah D. Heath* Katherine M. Soderquist*

Linda M. K. Dalton* Angela M. Houston* Kathleen M. Thorman*

Edwina L. Dubose* Colleen P. Kling* Kathleen M. Watkins*

Marshalette Freed* Deborah Ann Peter* Christina C. Yearout*

Laura Greene-White* Teacher – Tutor - $27.81 per hour (extended employment rate) Extended Learning Program – Pleasant Hill – (Title I) – 41 hours

Charlsetta E. Dangerfield-Smith* Patricia V. Henze* Extended Learning Program - Roberts – (Title I) – 41 hours

Jennifer D. McGruder* Extended Learning Program - Rothenberg – (SIG) – 30 hours

Savannah R. Stephens* Extended Learning Program – Taft Elementary – (SIG) – 70 hours

Cheri E. Johnson* Home Instructor - $27.81 per hour (extended employment rate)

Nancy K. Gaffney* (SWP) 60 hours Roxanna M. Melton* (IDEA-B) 300hours

Anthony J. Hicks 80 hours Mary E. Smith* (SWP) 45 hours

Joan M. Irvin-Smith 45 hours Elizabeth H. Vainrib 40 hours

Lateefah Nawal Kituku 22 hours Stephanie E. Volk 90 hours

The following teachers are recommended to receive supplemental contracts for the school year 2010-11. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Morgan E. Cox Walnut Hills Sr Hi Res Cheerleader Coach 1167.77 Brenda Gold S.C.P.A. Sr Hi Class Advisor-11th Grade 1122.60 Matthew Kane Taft High School MS Head Track Coach 1401.32

March 14 195 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) C. ADDITIONAL ASSIGNMENT (cont.) Name School Position Amount Amy L. Liming Pleasant Ridge Elem Choral Director 622.80 Gregory S. Lynch Walnut Hills Sr Hi Varsity Swimming Coach 2569.07 # Sarah V. Mason Pleasant Ridge Elem Club Advisor 622.80 Rebecca D. McKay Pleasant Ridge Elem Club Advisor 622.80 Mary E. Morgan-Peter S.C.P.A. Sr Hi Class Advisor-10th Grade 801.85 Elizabeth A. Ramos Pleasant Ridge Elementary Test Coordinator 513.81 @ Shawn E. Williams Pleasant Ridge Elementary Test Coordinator 513.81 @

D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2010-11 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is March 15, 2011, except as indicated. Elementary Principal – 234 days Shauna D. McDowell $91,382.70 Pleasant Hill August 1

Substitute Teacher – Class III – $115.93 per day Randall A. Bennett Bryant C. McMillon Thomas A. Rick

Pamela Lewis

Substitute Teacher – Class I – $102.54 per day Dawnann Davis Michael P. Farrell

E. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Occupational Therapist - Class III (Bachelor’s Degree with 150 semester hours) Jenny Velazco-Lowe $55,026.33 March 1 Long Term Sub

Continuing Contract Status From Limited Contract, effective 2010-11 school year Ryan P. Casey Michelle C. Lisch Stacy L. Lunn

March 14 196 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. CHANGE IN STATUS (cont.) NTBC/Professional Certification The following Occupational Therapist is recommended for the $1,000.00 stipend effective the 2010-2011 school year, as a result of attaining NTBC/Professional Certification. Kimberly M. Hillenbrand

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Amita Boolchand Paraprofessional July 1, 2010

Earl Price Security Asst. 2 June 1

Frances Sims Paraprofessional June 1

B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Nancy Allgauer Paraprofessional Other Employment March 5 Yolanda Bruenton Asst School Comm Coord Family Illness March 4 Aaron Duke Casual Custodian Personal Reasons February 28 Melissa Kessel Paraprofessional Personal Reasons March 4 Debra Sellers School Comm Coord Personal Reasons March 4 C. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following, temporarily appointed, have been completed effective as indicated. LaKeitha Taylor Paraprofessional March 2

March 14 197 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. DISMISSAL (Action necessary to terminate a non-administrative employee.) The Superintendent recommends that the dismissal of the following employee be confirmed. Lamont Hill Paraprofessional March 15 E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Lark Dudley Western Hills Sr. Hi Asst Var Track Coach $ 583.88@ Morgan Owens Walnut Hills Sr. Hi Club Advisor – Dance Team Club 622.80 Peggy Peebles Western Hills Sr. Hi Var Track Coach 1284.54@ Regina Williams Walnut Hills MS Head Basketball Coach 2335.52 F. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Craig Black Western Hills Sr. Hi Var Softball Coach $2335.52 Ricardo Hill Walnut Hills MS Asst Basketball Coach 700.66@ Kelli Mathis Western Hills Sr. Hi Asst Softball Coach 1167.77 Madeline Sheblessy Walnut Hills Sr. Hi Asst Var Swim Coach 1167.77

Mary A. Ronan Superintendent of Schools

March 14 198 2011

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

Mrs. Reed moved and Mrs. Bates seconded the motion that the Revised Recommendations of the Superintendent of Schools be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REPORT OF THE TREASURER 1. Agreements with Consultants – That the Treasurer be authorized to execute agreements with the following

consultants:

Consultant Date(s) Amount Funding Source

a. Project Search Job Coaches – To provide job coaching to Project Search students for 2010-2011 school year.

Jewish Vocational Services March 15 – June 30, 2011

$18,000 Fund 0516 IDEIA –B

b. Tutoring Services – To provide tutoring services behavior intervention and mentoring services for students at

Rothenberg.

Imani Family Center March 15, - May 25, 2011

18,500 Fund 0537 Title I SIG ARRA

2. Receipt of Grant from Center for Clinical and Translational Science and Training (CCTST) – That record be

made of the receipt of a grant in the amount of $20,000 from CCTST for the period of February 23, 2011 thru March 10, 2012. The purpose of the grant is to apply a literacy and health awareness curriculum in 32 Books In Action Classrooms to reduce the incidence of overweight and obese children in our preschools and promote children making healthy choices for exercise and eating. This was deposited into Fund 0019 – Misc Local.

3. Receipt of Donations from AbiBow Recycling and TerraCycle Inc. – That record be made of two donations AbiBow

Recycling ($18.85) and TerraCycle Inc. (89.44) to Covedale Elementary. The donations are to be used for the Covedale Elementary students to purchase miscellaneous supplies and materials. This was deposited into Fund 0019-Misc.Local.

4. Receipt of Donation from Lifetouch – That record be made of the receipt of a donation in the amount of $526 from

Lifetouch National School Studios to Covedale Elementary. The donation is to be used for the student incentives program to purchase general supplies and materials. This was deposited into Fund 0019-Misc.Local.

5. Receipt of Donation from Walnut Hills High School Alumni Foundation – That record be made of the receipt of a

donation in the amount of $11,963.46 from Walnut Hills High School Alumni Foundation to Walnut Hills High School. The donation is to support the Schedule E program at Walnut Hills. This was deposited into Fund 0019-Misc.Local.

March 14 199 2011

REPORT OF THE TREASURER (cont.) 6. Receipt of Donation from the University of Cincinnati – That record be made of the receipt of a donation from the

University of Cincinnati of 80 Cisco wireless access points valued at approximately $80 per unit and a wireless survey of the Hughes High School building. The donation is to support Hughes STEM High School.

7. Receipt of Donation from Everybody Rides Metro – That record be made of the receipt of a donation from

Everybody Rides Metro in the amount of $1,000 to Cincinnati Public Schools Homeless Program. The donation is to be used for transportation for children experiencing homelessness. This was deposited into Fund 0019-Misc.Local.

8. Receipt of Commission from Tri County Food Service & Distributing, Inc. – That record be made of the receipt of

commission from Tri County Food Service & Distributing, Inc. in the amount of $71.92 to the Adult Basic Literacy Education Program. The commission is to be used at the discretion of the Program Manager to award scholarships to GED graduates. This was deposited into Fund 0019-Misc.Local.

9. Agreement With Neace Lukens – That the Treasurer be authorized to purchase from Neace Lukens general, school

board, international and automobile liability coverage for the period March 15, 2011 to March 15, 2012 at a cost not to exceed $282,458. Basic coverage limits remain at $15 million per occurrence and annual aggregate, except for sexual abuse claims which will continue to be subject to a sub-limit of $5 million per occurrence and annual aggregate. Approval of this expenditure is at the recommendation of the district’s insurance and risk management committee. Funding is from the General Fund.

10. Agreement with Kings Island – That the Treasurer be authorized to execute an agreement with Kings Island to allow

group purchase of tickets at a discount for Math and Science events. The schools order tickets through the Student Activity Funds Office. Per the agreement, redeemed tickets will be paid in a lump sum after the events in May.

11. Contracts for Polling Places – That the Treasurer be authorized to execute contracts between the Hamilton County

Board of Elections and the Cincinnati Board of Education. We agree to their use of various school buildings as polling places for elections for the year ending December 31, 2011.

12. Payment In Lieu of Taxes Agreement with Jefferson Ventures, LLC – That the Treasurer be authorized to enter into

a Payment In Lieu of Taxes Agreement with Jefferson Ventures, LLC, thereby authorizing a real property tax exemption of 100 percent for a period of 15 years in connection with the construction of a new building containing sixteen (16) residential units with a total of sixty-four (64) beds (the “Improvements”) in compliance with applicable building codes and zoning regulations and Leadership in Energy and Environmental Design (“LEED”) Certified, Silver, Gold or Platinum standards, as defined by the U.S. Green Building Council, located at 2700 Jefferson Avenue, Cincinnati, Ohio 45219 at an estimated aggregate cost of Two Million Nine Hundred Forty-Nine Thousand Three Hundred Forty Dollars ($2,949,340.00) in the City of Cincinnati Community Reinvestment Area (CRA). During the period of time in which the tax exemption is in effect, Jefferson Ventures, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $17,726.12. The 15 year revenue is estimated at $265,891.85.

13. Payment In Lieu of Taxes Agreement with Emerson Place Apartments, LLC – That the Treasurer be authorized to

enter into a Payment In Lieu of Taxes Agreement with Emerson Place Apartments, LLC, thereby authorizing a real property tax exemption of 100 percent for a period of eight (8) years in connection with the renovation of a three story, ten unit apartment building located at 4102 Eastern Avenue (the “Project”) within the boundaries of the City of Cincinnati Community Reinvestment Area at (CRA) at an estimated aggregate cost of Three Hundred Twenty Five Thousand Five Hundred Dollars ($325,500.00) in the City of Cincinnati Community Reinvestment Area. During the period of time in which the tax exemption is in effect, Emerson Place Apartments, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $1,956.32. The 8 year revenue is estimated at $15,650.56.

March 14 200 2011

REPORT OF THE TREASURER (cont.) 14. Membership in NSBA’s National Affiliate Membership Council of Urban Boards of Education – That the Board of

Education continue its membership in NSBA’s National Affiliate Membership Council of Urban Boards of Education and pay the membership dues in the amount of $14,000 for the period April 1, 2011 to March 31, 2012. Funding is from the General Fund-Board Office Branch Budget.

15. Assignment –That the following be assigned to attend the meeting indicated. Expenses are to be paid from the Board

Member Service Fund. The balance in the Board Member Service Fund before the following assignment is $14,271.47. Eve Bolton Ohio School Boards Association Special Education Workshop Worthington, OH – March 11, 2011 16. Board Member Service Fund – That, as provided in Section 3315.15 O.R.C., the following expenses of a Board

Member on assignment by the Board to be paid from the Board Member Service Fund. The balance in the Board Member Service Fund before payment of the following expense is $14,271.47. Catherine D. Ingram $1,185.59

National School Boards Associations’ 38th Annual Federal Relations Network Conference Washington, DC –February 6-8, 2011 Assigned January 10, 2011 Vanessa Y. White $36.00 Ohio School Boards Association Executive Committee Meeting Franklin, OH – January 18, 2011 Assigned October 25, 2010

17. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be

approved for payment:

a. Bricker & Eckler – Professional services provided for a litigation matter for the month of January and February 2011.

$ 7,859.20

b. David C. DiMuzio – Professional services provided for property tax appeals for the month of February 2011.

$ 6,177.19

c. Finney, Stagnaro, Saba, & Patterson Co., L.P.A. – Settlement for agreement for attorney fees to be paid in the month of March 2011.

$16,490.27

LATE REQUEST 18. Payment of Confirming Requisitions – That the Treasurer be authorized to pay the following Then and Now

Certificates (confirming orders): Facilities Oyler - Contractor Partnering Session Vendor Project Management Consultants, LLC $3,500.00 Funding: Fund 10 – Facilities Aiken - Surveying Services Vendor Tes Tech, Inc. $4,500.00 Funding: Fund 10 = $2,187.00 – Fund 4 = $2,313.00

March 14 201 2011

REPORT OF THE TREASURER (cont.) 18. Payment of Confirming Requisitions – (cont.)

Facilities Clark - Surveying Services Vendor ATC Associates, Inc. $5,623.60 Funding: Fund 10 = $5,021.87 – Fund 4 = $601.73 Student Services Out of District Tuition Vendor Stepping Stones $9,300.00 Funding: General Fund Out of District Tuition Facilities Clark – Redesign Locker room Vendor Glaserworks $4,500.00 Funding: Fund 10 = $4,710.58 – Fund 4 = $564.42 Facilities Woodford – Constructional materials testing and inspections Vendor Thelen Associates $5,740.44 Funding: Fund 10 = $4,890.85 – Fund 4 = $849.59 Facilities Chase – Constructional materials testing and inspections Vendor Thelen Associates $5,197.17 Funding: Fund 10 = $4,890.85 – Fund 4 = $849.59 Facilities FMP Professional Services – Mediation Oct. 27, 2010 Vendor Project Management Consultants, LLC $4,700.00 Funding: Fund 4 – Facilities FMP Professional Services – Mediation Nov. 1, 2010 Vendor Project Management Consultants, LLC $3,500.00 Funding: Fund 4 – Early Childhoold Books In Action Program Vendor Performance Gallery $40,000.00 Funding: Fund 0019 – Professional/Tech Services Student Services Nursing Services Vendor Nurse Staffing of Cincinnati $3,687.00 Funding: Fund 0516 – IDEIA B

March 14 202 2011


Student Services Nursing Services Vendor Nurse Staffing of Cincinnati $3,952.50 Funding: Fund 0516 – IDEIA B Facilities Oyler – Add to Builders Risk insurance Vendor Neace Lukens $32,774.00 Funding: Fund 10 = $21,827.48 – Fund 4 = $10,946.52 Facilities Oyler – Electrical/Technology Package Vendor Beacon Electric Co. $55,979.60 Funding: Fund 10 = $37,282.41 – Fund 4 = $18,697.19 Facilities Oyler – Electrical/Technology Package Vendor Beacon Electric Co. $23,772.90 Funding: Fund 10 = $15,832.75 – Fund 4 = $7,940.15 Facilities AMIS – Constructions Documents Logistics variable frequency drives change between design and final requirements Vendor Yasakawa Electric Co. $5,113.30 Funding: Fund 10 = $4,786.05 – Fund 4 = $327.25 Facilities College Hill – Speaker changes Vendor United Electric Co. $6,121.81 Funding: Fund 10 = $5,913.67 – Fund 4 = $208.14 Various Schools Extended School Year - Transportation for special needs students Vendor First Student $37,009.62 Funding: General Fund - Pupil Transportation Superintendent’s Office Adding additional students for K-12 Writing Portfolio Folders Vendor Springdot $4,391.49 Funding: General Fund – Curriculum & Assessment Western Hills Engineering Dual enrollment of 16 students for pre-Calculus Winter Quarter Vendor University of Cincinnati $3,600.00 Funding: General Fund – Curriculum & Assessment

March 14 203 2011


Pupil Transportation Metro Transportation for CPS Students for the 2010/11 SY Board approved 8/9/10 Vendor SORTA $484,268.79 Funding: General Fund – Pupil Transportation

19. AWARD OF PURCHASE ORDERS

The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

AUXILIARY SERVICES

Computer Equipment

a. Apple Computer, Inc. Seven Hills Upper School $ 47,924.79 Explanation – 43 ea. iMac ZOJL 21.5 inch Intel Core i3 computers for High School Students.

CLASSROOM FACILITIES/BUILDING FUND

Builders Risk Insurance

b. Neace Lukens - Cincinnati Oyler School $ 32,774.00 Explanation – Builders Risk Insurance

HB264 – Phase I

Roofing

c. Tecta America Zero Company Iowa Ave. Buildings 1, 2, 3 & 4 $ 224,000.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials for ECM Upgrades for roof infill on Iowa Ave. Buildings 1 & 2 and replacement of existing roofs on Iowa Buildings 3 & 4 as negotiated with Tecta America Zero Company. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

HB264 – Phase I

Roofing

d. Kerkan Roofing, Inc. Queen City Vocational Center $ 333,535.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers ECM Upgrade labor and materials for roof replacement of existing roof at Queen City Vocational Center as negotiated with Kerkan Roofing, Inc... Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

March 14 204 2011

REPORT OF THE TREASURER (cont.) 19. AWARD OF PURCHASE ORDERS (cont.)

Interior Demolition and Exterior Envelope

e. Jostin Construction Various Locations $ 271,805.00

Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials for ECM Upgrades for Interior Demolition and temporary protection of site and finishes and Exterior Envelope work including exterior opening infills for all Iowa Ave. Buildings, Queen City Vocational Center, Spencer Education Center and the Mayerson/Education Center as negotiated with Jostin Construction, a certified MBE Contractor. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

Interior Finishing

f. Mark Madison Company Various Locations $ 99,506.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials for ECM Upgrades for Interior Finishing including metal studs, drywall, insulation, etc. and installation of owner provided doors, frames and hardware and furnishing and installation of Window Treatments where designated for all Iowa Ave. Buildings, Queen City Vocational Center, Spencer Education Center and Cheviot School as negotiated with Mark Madison Company, a certified MBE Contractor. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

HB264 – Phase I

Acoustical Ceilings

g. Small Growth Construction Various Locations $ 145,800.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials for ECM Upgrades for new or reworked Acoustical Ceilings including grid, hangars and pads, etc. for all Iowa Ave. Buildings, Queen City Vocational Center, Spencer Education Center and Cheviot School as negotiated with Small Growth Construction, a certified MBE Contractor.. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

Asbestos Abatement

h. LVI Services Iowa Avenue Buildings 1, 2, 3 & 4 $ 72,490.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials for ECM Upgrades for removal of Asbestos containing glazing and caulk at windows and pipe insulation for the Iowa Avenue Buildings 1, 2, 3 & 4 as negotiated with LVI Services. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

Doors and Hardware

i. Norwood Hardware Various Locations $ 131,072.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers furnishing of Hollow Metal and Wood Doors and Door Hardware for ECM Upgrades for all Iowa Ave. Buildings, Queen City Vocational Center and Spencer Education Center as negotiated with Norwood Hardware. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

March 14 205 2011

REPORT OF THE TREASURER (cont.)

20. AWARD OF CHANGE ORDERS

The Superintendent recommends approval be given to the following change orders, charged to the appropriate fund:

CLASSROOM FACILITIES/BUILDING FUND

a. Clark Montessori High School Revised Contract Amt to Line 22

Johnson Controls, Inc. PO# 544714 CO# 1 Deduct ($136,382.00) $ 0.00 Explanation – The Chillers bid for this school under the Bulk Purchasing Program were estimated since the design requirements were not finalized. This change order reflects a cost adjustment for the change from Chillers to a Geothermal System as specified in the Early Site General Trades package. b. Clark Montessori High School Revised Contract

Amt to Line 25 Habegger Commercial Group

PO# 544723 CO# 1 Deduct ($184,981.00) $ 176,239.00

Explanation – The Custom Air Handling Units bid for this school under the Bulk Purchasing Program were estimated since the design requirements were not finalized. This change order reflects a cost adjustment for the necessary modifications to the Air Handling Unit scope based on established bulk purchase program unit pricing. After an add for the revised Packaged Air Handling Units from McQuay International the final cost will result in a net credit of $47,149.00

c. Clark Montessori High School Revised Contract Amt to Line 24

McQuay International PO# 544720 CO# 1 Add $ 137,832.00 $ 281,175.00 Explanation – The quantity of Packaged Air Handling Units bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment for actual Packaged Air Handling Unit requirements based on established bulk purchase program unit pricing. After a deduct for the Custom Air Handling Units from Habegger Commercial Group the final cost will result in a net credit of $47,149.00

d. Clark Montessori High School Revised Contract

Amt to Line 25 Axis Interior Systems, Inc.

PO# 549822 CO# 1 Deduct ($47,434.00) $ 76,120.00

Explanation – The VET floor tile bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment for the necessary modifications to the VET floor tile scope of work based on established bulk purchase program unit pricing.

March 14 206 2011


FOR BOARD INFORMATION 21. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source a. Synchronous Interactive Video Conference – Distance Learning Pilot – To provide technology integration support

and training and administrative support for students and staff at Shroder High School. Primax March 15, 2011 –

May 20, 2011 $9,300 Fund 0533

Title IID b. Synchronous Interactive Video Conference – Distance Learning Pilot – To provide project management and

evaluation for Shroder High School.

Primax March 15, 2011 – May 20, 2011

$2,500 Fund 0533 Title IID

c. Synchronous Interactive Video Conference – Distance Learning Pilot – To provide technology integration support

and training and administrative support for students and staff at Withrow International High School.

Primax March 15, 2011 – May 20, 2011


d. Synchronous Interactive Video Conference – Distance Learning Pilot – To provide project management and

evaluation for Withrow International High School.

Primax March 15, 2011 – May 20, 2011


e. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at John P. Parker to improve their academic achievement.

Opal S. Cunningham March 7, 2011 - May 6, 2011

$6,600 Fund 0516 IDEIA –B - ARRA

f. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Geri L. Johnson March 7, 2011 - May 6, 2011


g. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Marlon P. McDaniel March 7, 2011 - May 6, 2011


March 14 207 2011


FOR BOARD INFORMATION 21. Agreements with Consultants – (cont.)

Consultant Date(s) Amount Funding Source h. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Kathy Painter March 7, 2011 - May 6, 2011


i. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Luann Parker March 7, 2011 - May 6, 2011


j. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Kenneth A. Smith March 7, 2011 - May 6, 2011


k. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Pleasant Ridge Montessori to improve their academic achievement.

Laura A. Adkins March 7, 2011 - May 6, 2011


l. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Susan Clancy March 7, 2011 - May 6, 2011


m. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Michelle McCullum March 7, 2011 - May 6, 2011


n. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Quebec Heights to improve their academic achievement.

Kathryn Westerling March 7, 2011 - May 6, 2011


o. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Quebec Heights to improve their academic achievement.

Mark E. Shannon March 7, 2011 - May 6, 2011


March 14 208 2011



Consultant Date(s) Amount Funding Source p. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Rockdale to improve their academic achievement.

Gwendolyn C. Boggs March 7, 2011 - May 6, 2011


q. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Joyce B. Glover March 7, 2011 - May 6, 2011


r. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Bonita G. Maines March 7, 2011 - May 6, 2011


s. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Ethel M. Taylor to improve their academic achievement.

Cheryl Cervay March 7, 2011 - May 6, 2011


t. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Dena Clarke March 7, 2011 - May 6, 2011


u. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Margaret S. McNemey March 7, 2011 - May 6, 2011


March 14 209 2011



Consultant Date(s) Amount Funding Source v. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Laura Wagner March 7, 2011 - May 6, 2011


w. Social Inclusion Workshop – To provide faculty training in social inclusion method to improve student behavior and

relationships for students a Cincinnati Waldorf School.

Center for Social Sustainability

May 2-3, 2011 1,859.57 Fund 0590 Title II-A

x. Piano Master Class – To provide theory and practice in master level piano instruction for students at Walnut Hills High

School.

Simon Goykhman March 14 – April 30, 2011

$5,000 General Fund Walnut Hills High School Budget

FOR BOARD INFORMATION

LATE REQUEST

22. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source a. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Chase to improve their academic achievement.

Julius P. Carter March 4, 2011 - May 6, 2011


b. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Michelle Harper March 1, 2011 - May 6, 2011


March 14 210 2011


FOR BOARD INFORMATION LATE REQUEST

22. Agreements with Consultants – (cont.)

Consultant Date(s) Amount Funding Source c. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Tiffany Thomas March 1, 2011 - May 6, 2011


d. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Charnee N. Walker March 1, 2011 - May 6, 2011


e. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Douglass to improve their academic achievement.

Allyson A. Frazier February 28, 2011 - May 6, 2011


f. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Midway to improve their academic achievement.

Sherry A. Bell March 3, 2011 - May 6, 2011


g. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Cherylann Bredestege March 3, 2011 - May 6, 2011


h. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Robert W. Duett Jr March 3, 2011 - May 6, 2011


i. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Greg Gaffer March 3, 2011 - May 6, 2011


j. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Oyler to improve their academic achievement.

Megan Bernardez February 28, 2011 - May 6, 2011


March 14 211 2011




Consultant Date(s) Amount Funding Source k. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Marlene Gallo February 28, 2011 - May 6, 2011


l. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Lawrence d. Wymer February 28, 2011 - May 6, 2011


m. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Rothenberg to improve their academic achievement.

Nerferife Bell February 28, 2011 - May 6, 2011


n. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Rila M. Bryant February 28, 2011 - May 6, 2011


o. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Celathia Cox February 28, 2011 - May 6, 2011


p. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Romayne Jones February 28, 2011 - May 6, 2011


q. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Christal North February 28, 2011 - May 6, 2011


March 14 212 2011




Consultant Date(s) Amount Funding Source r. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Jessica Page February 28, 2011 - May 6, 2011


s. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Whitney T. Williams March 3, 2011 - May 6, 2011


t. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at South Avondale to improve their academic achievement.

Vivian H. Strauss February 28, 2011 - May 6, 2011


u. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Taft Elementary to improve their academic achievement.

Bill Clegern February 28, 2011 - May 6, 2011


v. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


John Fogg February 28, 2011 - May 6, 2011


w. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Andrew Gibson February 28, 2011 - May 6, 2011


x. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Laila B. Hameen February 28, 2011 - May 6, 2011


y. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Gayla Sherman March 3, 2011 - May 6, 2011


March 14 213 2011




Consultant Date(s) Amount Funding Source z. Ohio Autism Scholarship Program Identification – To develop and maintain Individualized Education Plan (IEP) for

the 59 students utilizing the autism scholarship.

Lori Rosen Malott March 1, 2011 – June 30, 2011

$8,961.60 Fund 0516 IDEIA –B

23. Agreement with CincySmiles Foundation Dental Van – That the Treasurer be authorized to enter into an agreement

with CincySmiles to provide dental care to preschool children ages 3 through 5 years for the Early Childhood Department. The agreement is from February 1, 2011 through January 31, 2012. The agreement is not to exceed $10,000.00. Funding of $4,500 is from Fund 0572-Title I and $5,500 is from Fund 0525–Head Start Federal.

Jonathan L. Boyd Treasurer/CFO Mrs. Bates moved and Mr. Nelms seconded the motion that the Report of the Treasurer be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

OTHER BUSINESS 1. Impact of Senate Bill 5 on District: Presentation will occur at the March 21, 2011 Board meeting.

ASSIGNMENTS

1. Administration: Investigate the issues at SCPA (handout given to Board members listing concerns). Include scheduling a meeting with SCPA Administration, parents and Board member White. Also, include how an active PTO can be assembled/formed.

2. Administration: Provide a response letter and recommendation regarding the request from Winton Woods for support

regarding their exclusion in a sports league, include how the decision to exclude them was made.

March 14 214 2011

ADJOURNMENT

The Board adjourned at 10:11 p.m. Jonathan L. Boyd Treasurer/CFO

BOARD OF EDUCATION - Cincinnati Public Schools · 2011. 3. 14. · 2011. Comprehensive Annual...

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