BOARD OF DIRECTORS MEETING March 7th, 2016; 8:00 a.m. ELC ...

Mission: To promote high-quality school readiness, voluntary pre-kindergarten and after school programs, thus increasing all children’s chances of achieving future educational success and becoming productive members of society. The Coalition seeks to further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward the ages before birth through age 5.

BOARD OF DIRECTORS MEETING March 7th, 2016; 8:00 a.m.

ELC Board Room

I. Welcome & Introductions Adrian Alfonso, Chair A. Roll Call B. Opening Remarks

II. Approval of Minutes Adrian Alfonso

A. Motion to approve the February 2016 Board of Directors Meeting minutes. III. Finance Committee Report Robert Eadie

A. Resolution 02242016‐01 B. Financials C. Disposition of Property

IV. Programs & Policy Committee Report Dr. Judy Schaechter

V. Zika Virus Presentation Dr. Judy Schaechter

VI. Governance & Bylaws Committee Report Gerald Schwartz, Esq.

VII. Provider Services Committee Report Dr. Abilio Rodriguez

VIII. Early Head Start Policy Committee Meeting Belkis Torres

IX. Audit Committee Report Claudia Gonzalez X. CEO Report Evelio Torres

A. Technology Update Fred Hicks

XI. Public Comments Adrian Alfonso XII. Adjourn Adrian Alfonso

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Board of Directors Meeting February 1st, 2016; 8:00 a.m.

ELC Board Room Board Attendees: Adrian Alfonso (chair); Imran Ali; Tina Carroll‐Scott; Robert Eadie (treasurer); David Lawrence

Jr; Dr. Judy Schaechter; Alan Eckstein; Dr. Mara Zapata; Rick Beasley (via conference call); Abilio Rodriguez; Shaleen Fagundo, Alexander Soto; Lucy Pineiro (via conference call); Gladys Montes; Gerald Schwartz; Theresa Axford; Russell Benford (via conference call); Gilda Ferradaz; Philip Gassman; Magaly Abrahante; Helene Good; Heather Carruthers (via conference call)

Board Absentees: Staff Attendees: Evelio Torres (President/CEO); Angelo Parrino; Lisa Sanabria; Jackye Russell; Fred Hicks; Wilfredo

Ayala; Mercy Castiglione; Fiorella Altare; Dr. Anabel Espinosa; Ileana Vallejo; Kerry Allen; Molly O’Doherty; Jose Hernandez; Juan Castillo; Paloma Lopez‐Barcena; Tatiana Canelas; Miranda James; Lisney Badillo; Michelle Meilan; Sandra Gonzalez; Pamela Hollingsworth; Lidia Clarke; Belinda Jeanty‐Gauthier; Victor Caballero; Isabel Afanador; Nichelle Calhoun; Jenifer Hernandez; Cindy Lozada; Johanna Miranda; Sandra Marrero; Janette Vargas; Marie Jose

General Attendees: Santiago Echemendia, Shutts & Bowen LLP; Jackie Romillo, Citrus; Gail Gregg, FIU; Juanita

Walker, Sheyes of Miami; Shelia Dudley, Room 2 Bloom; Sarah Brazin, Liberty Academy; Rachel Spector, TCT; Emmounte Dante, Room 2 Bloom; Melissa Clements, Forum; Claudia Gonzalez, PAAST; Janisse Schwepp, HFSF; Shawn Pointville, Excel Kids Academy; Eddie Berrones, Le Jardin; Malory Roger, A New World Academy; Audelia Marty, Le Jardin; Dr. Claudia Uribe, Cherry Blossom

I. Welcome and Introductions Adrian Alfonso

A. Alfonso called the meeting to order and welcomed everyone. L. Sanabria called roll and a quorum was established with seventeen (17) voting members.

A. Alfonso stated that if anyone has a conflict of interest on any item coming before the Board, to declare the

conflict and see Lisa Sanabria for a form.

A. Alfonso stated that the Senate Bill 248 by Sen. René García and House Bill 89 by Rep. José Félix Díaz focused on removing Florida’s 5 year waiting period for lawfully residing immigrant children. The Children’s Health Insurance Program Reauthorization Act of 2009 states the option to cover lawfully residing immigrant children through Medicaid and the State Children’s Health Insurance Program without enduring the five‐year waiting period that applies to most public assistance programs for immigrants. Extending coverage to these children is likely not only to improve their health outcomes, but also to reduce the cost of uncompensated care in the health system as a whole. Low‐income immigrant children who are insured are more likely to receive preventive health care and less likely to use hospital emergency rooms. Providing timely care for children who are otherwise eligible and will eventually be enrolled in the KidCare program will help children succeed in school and avoid costly ER care and hospital bills.

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A. Alfonso stated that beginning with the 2014‐15 VPK Provider Kindergarten readiness rate cycle the Office of Early

Learning has enhanced the log in security for the VPK Readiness Rate website. These changes allow for greater security

for each provider’s secure home page on the website.

On December 23, 2015 OEL mailed an individual letter to each private provider. Each letter contains three important

pieces of information for accessing the readiness rate website

o ‐ nine‐digit registration ID

o ‐ four‐ or five‐digit provider ID

o ‐ provider’s zip code

A. Alfonso congratulated David Lawrence Jr. on behalf on the board as he was appointed to the Florida Agriculture and Mechanical University Board of Trustees by Governor Rick Scott.

A. Alfonso congratulated CareerSource South Florida for its 8th consecutive year of receiving clean audit results. As a result of the many years of clean audits, CSSF has been classified as a “low‐risk entity”, meaning that the organization is financially sound and has appropriate internal controls governing all aspects of its operations.

A. Alfonso discussed the trio that fraudulently designating children as “At‐Risk” in referrals to the county’s former child development services division. These individuals have been sentenced:

o Ana Marcano, entered a plea and was sentenced to two years of community control (house arrest) followed by ten years of probation on charges of Organized Scheme to Defraud and Uttering Forged Instruments.

o Scarlette Jarquin and her husband Allan Diaz entered pleas and agreed to cooperate with prosecutors in the case against Marcano. Jarquin was sentenced to two years of community control (house arrest) followed by five years of probation on a charge of Organized Scheme to Defraud. Diaz was sentenced to one year of probation on a charge of Petit Theft.

• A. Alfonso introduced Claudia Gonzalez as the new Audit Committee Chair.

A. Alfonso announced that there would be three presentations: o Steven E. Marcus presented on the Health Foundation of Florida. o Dr. Melissa Clements presented on the Miami‐Dade Quality Counts Workforce Study. o The children from Hanan’s Child Care Academic gave a special performance.

II. Approval of Minutes Adrian Alfonso

A. Alfonso called for the approval of the meeting minutes from November, 2015.

o A. Eckstein moved to approve the minutes. o J. Schaechter seconded the motion. o Motion was passed unanimously.

III. Finance Committee Report Bob Eadie

Resolution 01272016‐01 Authorize the President and CEO to negotiate and execute an amendment to add all funding

sources to the contracts listed in the background section of this resolution for Quality Materials. Fiscal Impact: This resolution shall have no fiscal impact on contract amount. Funding Source: All Funding Sources

o Motion to approve resolution by G. Schwartz o Motion seconded by A. Eckstein o Motion was unanimously passed.

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Resolution 01272016‐02 Authorize the President and CEO to negotiate and execute a contract with the Department of Financial Services for services described in the background section of this resolution. The total amount of this contract is subject to availability of funding. Fiscal Impact: $125,000.0. Funding Source: All Funding Sources.

o Motion to approve resolution by M. Zapata o Motion seconded by T. Axford o Motion was unanimously passed.

Resolution 01272016‐03 authorize the President and CEO to negotiate and execute an amendment for Early Head Start

Program budget to receive supplemental funding. Fiscal Impact: The total contract amount increase is by $550,000.00 which is subject to the availability of funding. Funding Source: Administration for Children and Families/Department of Health & Human Services

o Motion to approve resolution by I. Ali o Motion seconded by J. Schaechter o Motion was unanimously passed.

Resolution 01272016‐04 authorize the Board to approve the Early Head Start Program Budget Balance of Funds in effect

from February 1, 2016 through July 31, 2016. Fiscal Impact: The total amount of the six month budget is $5,809,355.00; $4,647,484.00 for Operations and $1,161,871.00 in Training and Technical Assistance. Funding Source: Administration for Children and Families/Department of Health & Human Services

o Motion to approve resolution by A. Eckstein o Motion seconded by J. Schaechter o Motion was unanimously passed.

Resolution 01272016‐05 Authorize the President and CEO to receive and execute the grant agreement with the Health

Foundation of Florida. Fiscal Impact: The grant is in an amount of $160,089.00, over 24 months, subject to approval for legal sufficiency and form. Funding Source: Health Foundation of South Florida

o Motion to approve resolution by J. Schaechter o Motion seconded by H. Good o Motion was unanimously passed.

Resolution 01272016‐06 Authorize the President and CEO to use School Readiness funding to pay the approved

$20,000.00 increase in the Miami‐Dade Family Learning Partnership, Inc. contract (PSA15‐50). Fiscal Impact: See attached Resolution 12012015‐02. Funding Source: School Readiness

o Motion to approve resolution by A. Eckstein o Motion seconded by J. Schaechter o Motion was unanimously passed. o D. Lawrence was not present during this motion to approve resolution

Resolution 01272016‐07 Authorize the President and CEO to receive funds from the School Board of Miami Dade County

Teenage Parent Program grant/contract. Fiscal Impact: The contract is in the amount of $500,000.00 for fiscal year 2015 ‐ 2016, subject to approval for legal sufficiency and form. Funding Source: Miami Dade County Public Schools

o Motion to approve resolution by A. Eckstein o Motion seconded by H. Good o Motion was unanimously passed.

B. Eadie reviewed the finance statement and stated that it was business as usual and that trends are on a normal tract

as compared to other fiscal years.

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E. Torres stated that the ELC is looking closely at the School Readiness enrollment so not to over enroll children.

E. Torres stated the number of children on the wait list is cleared out every month and is maintain at 0. IV. Programs and Policy Committee Report Dr. Judy Schaechter

The topic of discussion was in reference to the current enrollment which is 590 children 285 are dually enrolled (EHS and School Readiness), 305 are enrolled in EHS only. The Early Head Start Grant requires 43% of children to be dually enrolled, this percentage has been surpassed.

The referrals made to Jackson are a total of 670, 404 are children enrolled in EHS and 270 are the parents or siblings of EHS children.

The Parent Committee has been established and the first meeting was held 01/11/16. The Policy council meeting was held on 01/28/16.

EHS partnership interagency meeting, meets with Miami Dade County and United Way: o Presentation on School Readiness determination and eligibility model o The ELC’s expansion of the Providers Assessment Portal to include EHS children o Transition options for children o Meet and greet activities for EHS staff across partnerships o Possible unified placement and waitlist for EHS children

Quality Counts currently has 422 providers in the program, out of those being served 343 are priority and 79 are non‐priority.

Out of the accredited providers: 227 are centers, 18 are family homes, 7 are Head Start and 6 are RCMA.

The waitlist is currently at 0.

Star rating will be establish again and the requirement of teachers having a high‐school diploma will be removed hence increasing the star ratings. QC will continue to offer scholarships for teachers to obtain there High School diploma.

This division of the Early Learning Coalition of Miami‐Dade/Monroe encompasses all types of facilitated learning opportunities. They incorporate a variety of approaches to professional development, including consultation, coaching, and communities of practice, lesson study, mentoring, reflective supervision and technical assistance. Provide comprehensive training on emergent literacy, language development and classroom interactions. Additionally the Professional Development Institute provides instructor led VPK courses required by state legislation. Lastly the Professional Development Institute serves as a clearinghouse for, speakers, educators, and advocates to promote trainings on our community training calendar.

Florida laws requires all private and public VPK providers to administer pre‐ and post‐assessments to all children attending a VPK program. PDI has held 13 trainings and had a total 140 attendees.

The Hippy program in Monroe County has a funding level $110,000 blended, the fiscal cycle runs July‐ June and there are 50 TANF/SR eligible children. The HIPPY program in Collier County has a funding level of $80,000, the fiscal cycle runs July‐ June and there are 45 TANF eligible children.

The trainings PDI offer included new hire orientation, BG 1, 3, 5, and income fee schedules /care levels respectively. All department new hires were invited to attend as well as any support specialist identified by their supervisor. Twenty (20) staff attended the trainings which included 3 new hires. Each training was observed by a Family Support Lead.

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Participants demonstrated through assessment and scores over 90% indicate that learning gains were made. 100% of the training evaluations report that learning objectives were met.

Dr. Espinosa reported that the amount of past due ASQ’s is down 201, children past due is 521. The Inclusion team has hired someone who is calling all providers that are past due to help them correct any issue they may have. Withholding payments for past due ASQ’s will begin in February.

The Warm Line is a telephone number to provide assistance and consultation about the inclusion of children with developmental delays and children who are at risk for disabilities. A service to assist providers and parents concerned about a child’s development. The Warm line assists School Readiness children as follows:

o Citrus Health Network provides ASQ‐3 follow‐up inclusion services to children (birth to kindergarten eligibility) enrolled in School Readiness whose ASQ‐3 results indicate a concern or risk for developmental delay. Referral to Help Me Grow children enrolled in School Readiness who are Kindergarten eligible or older.

Non‐School Readiness children are assisted as follows: o The Inclusion Team provides follow‐ up inclusion services to all children (birth to kindergarten eligibility)

enrolled in early care settings whose parents or providers indicate a concern or risk for developmental delay via the ELC Warm Line. Referral to Help Me Grow if the child is between the ages of birth to Kindergarten eligibility not in early care setting for children who are Kindergarten eligible or older.

OEL Reporting Requirements for the Warm line are as follows: o Reporting Templates come directly from OEL, Activity Log, Technical Assistance, Calls, and emails, on site

follow up, Trainings, Internal and external trainings categories by Topic, Narrative (optional). All data necessary to meet OEL Reporting Requirements is on the Warm Line Log which is archived by Quarter on the Coalition secured network drive (N Drive)

A Childhood Obesity Prevention Project has been established and reports that nearly 1/3 of U.S children and adolescents are overweight or obese, and 1 in 3 Miami‐Dade County preschool children in subsidized childcare are overweight. Research has found that many preschoolers in childcare settings are not meeting the recommended guidelines of 2 hours of unstructured and structured physical activity daily. This project will Coordinated Approach to Child Health (CATCH) Train‐the‐Trainer Academy in techniques of structured physical play, Portable play equipment for each site, Onsite technical assistance, Family activities to promote structured physical activity. The funder of this project is the Health Foundation of South Florida. The grant was awarded on December 24, 2015, it will run for 2 years and the funded amount is $160,069 ($80,034.50 yearly). The expected launch date is March 01, 2016 and the target service recipients are 165 ECE centers, 4,950 preschoolers and families in the locations of Miami‐Dade North & South, Greater Miami and Broward

The Sunbeatables project was also discussed but was tabled for the time being as an analysis of future projects must be discussed.

V. Legislative Committee Report Alexander Soto

A. Soto discussed the following House and Senate Bills that were of concern to the ELC: o SB 156 (Identical to HB 133)‐After‐school Programs: Deletes legislative intent provision regarding certain not‐for‐

profit organizations and background screening for such organizations; defines term “not‐for‐profit organization”; requires certain employees of not‐for‐profit organizations to meet certain background screening requirements; creates study group.

o SB 248 (Similar to HB 89)‐Medical Assistance Funding for Lawfully Residing Children: Defining the term “lawfully residing child’; revising eligibility for Florida Kidcare program to conform to changes made by the act; clarifying that undocumented immigrants are excluded from eligibility; providing eligibility for optional payments for medical

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assistance and related services for certain lawfully residing children; clarifying that undocumented immigrants are excluded from eligibility for optional Medicaid payments or relate services, etc.

o SB 536 ‐After‐school child Care Programs: Requiring the Department of Children and Families to create a tiered

after‐school licensure program; requiring the department to adopt rules to implement the tiered after‐school program; requiring the department to initiate rulemaking to implement the program by a certain date; requiring the department to submit a report to the Governor and Legislature by a certain date, etc.

o SB 1068 (Similar to HB 7021) Education: Revising the duties of the Just Read, Florida! Office; revising requirements

for school improvement plans and early warning systems; revising core curricula requirements for certain teacher preparation programs to include certain reading instruction and interventions; requiring candidates for an educator certificate in certain areas to demonstrate competence in specified areas, etc.

o SB 1394 (Compare HB 7063) Department of Highway Safety and Motor Vehicles: Providing that provisions

prohibiting a driver from following certain vehicles within a specified distance do not apply to truck tractor‐semitrailer combinations under certain circumstances; requiring the driver of every other vehicle to take specified actions if a utility service vehicle displaying any visual signals or a service patrol vehicle displaying amber rotating or flashing lights is performing certain tasks on the roadside; revising the renewal period for certain motor vehicles subject to registration, etc. Also exempts child care providers from having to adhere to safety seat requirements when transporting children.

o SB 1420 (Similar to HB 1125) Eligibility for Employment as Child Care Personnel: Prohibiting certain job applicants

from employment with a child care facility, etc.

o SB 1612 Voluntary Education Prekindergarten Program: Revising requirements for prekindergarten instructors employed by a private prekindergarten provider; revising requirements for the pre‐ and post‐assessment administered to students enrolled in the Voluntary Prekindergarten Education Program, etc.

o HB 89 (Similar to SB 248) Florida Kidcare Program: Provides eligibility for optional payments for medical assistance

& related services for certain lawfully residing children; clarifies that undocumented immigrants are excluded from eligibility for optional Medicaid payments or related services.

o HB 1259 (Identical to SB 1612) Voluntary Education Prekindergarten Program: Revising requirements for

prekindergarten instructors employed by a private prekindergarten provider; revising requirements for the pre‐ and post‐assessment administered to students enrolled in the Voluntary Prekindergarten Education Program, etc.

o HB 7021 Relating to Reading Instruction: Revising the duties of Just Read, Florida! Office, requiring certain schools

to include specific information in the school improvement plan and to implement an early warning system for students that meet certain criteria, revising the emergent literacy course to include specific reading instruction, requiring the OEL to approve specific VPK assessments, requiring VPK students to receive specific reading instruction, etc.

o HB 7053 Child Care and Development Block Grant Program: Expands list of entities that have access to child abuse

records for approving providers of school readiness services; requires school readiness program providers to provide DCF & local licensing agencies with access for inspection purposes; requires certain child care providers to submit affidavit of compliance with licensure requirements of ch. 402, F.S., & federal law; provides criteria for exemption from disqualification for employment with school readiness program provider; revises duties of OEL; revises provisions relating to child & parent eligibility for school readiness programs.

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VI. CEO Report Evelio Torres

http://www.elcmdm.org/about_us/Board/minutes/Board/CEO%20report/CEOR02012016.pdf

VII. Public Comments Adrian Alfonso

S. Dudley commended the ELC on the efficiency the North Service Center is attaining. VIII. Adjourn Adrian Alfonso

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2015 2016Name July Aug. 4 Sept. 8 Oct. 6 Nov. 3 Dec. 1 Jan Feb. 2 Mar. April May June Absences

Abrahante, Ed.D., Magaly No Rep 0 1 Phone 0 No 0 1Adrian Alfonso No 0 0 0 0 0 No 0 0Ali, Imran No 0 0 0 0 0 No 0 0Axford, Theresa No 1 0 1 0 0 No 0 2Beasley, Roderick E. No 0 0 0 0 0 No Phone 0Benford, Russell No 0 0 1 0 0 No Phone 1Carrol‐Scott, Tina No 0 0 0 0 0 No 0 0Carruthers, Heather No 0 0 0 1 Phone No Phone 1Eadie, Robert No 0 0 0 0 0 No 0 0

Eckstein, Alan No 0 0 Phone 0 Phone No 0 0Fagundo, Shaleen* No 1 1 0 0 0 No 0 2Ferradaz, Gilda No 0 Phone 1 0 0 No 0 1Gassman, Philip No 0 Phone 1 0 0 No 0 1Good, Helene J. No 0 0 0 1 0 No 0 1Lawrence, David Jr. No 0 0 Phone 0 Phone No 0 0

Montes, Gladys No 0 0 1 Phone Phone No 0 1Piñeiro, Lucy No 1 0 0 0 Phone No Phone 1Rodriguez, Abilio No 0 0 0 0 0 No 0 0

Schaechter, Judy No 0 0 Phone 0 0 No 0 0

Soto, Alexander No 0 1 0 0 0 No 0 1Schwartz, Gerald K. No 0 0 1 0 0 No 0 1Zapata, Mara No 0 0 0 0 0 No 0 0

TOTAL 0 18 18 20 17 0 18 14Under the Bylaws of the Early Learning Coaltion of Miami‐Dade, ARTICLE VII MEETINGS, Section 7.7 Meeting Attendance: Members must attend eight (8) meetings in a fiscal year. A member

may attend one (1) of the required meetings by electronic means in a fiscal year. When a member has been absent from three (3) meetings of the Board of Directors within any given fiscal year, it

shall be considered a resignation from the Coalition by that member. The Chair shall send a letter to all Members absent from two meetings within a given fiscal year notifying them that their status

as members is in jeopardy, encouraging their attendance, and reminding them of the meeting attendance policy. When a Member sends a representative to a meeting of the Board of Directors of

the Coalition, the presence of such representative shall not be counted for purposes of attendance, unless that representative is appointed as a designee as described in Section 5.10.

*Grandfathered in under the old policy, these members have been granted (1) additional meeting via conference call

Legend0= PresentPhone= Phone1= AbsentRep= Representative on behalf of

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February/March 2016

Early education. Lifelong success.

Quick Links Teacher of the Month Early Learning Coalition Lunch Cafés Community Events In Early Education News Program Information and Updates Legislative Updates Contest Winners Upcoming Events and Resources

Connect With Us!

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President's Message Dear Friends, In February we continued our celebration of VPK's 10th anniversary and continued to raise awareness of the fundamental importance of a high‐quality early education well before kindergarten starts. We celebrated Black History Month

with a local and upcoming architect, Germane Barnes, through the February installment of the ELC Lunch Café Series and joined Catalyst Miami for the Hallowed Ground Bus Tour to explore some of Miami's historic African‐American neighborhoods. In the community, we participated in the United Way Baby Fair and Centro Mater Health & Resource Fair. We also began accepting proposals for our annual Children First Conference with featured keynote speaker, Sonia Manzano, better known as "Maria" from Sesame Street. In March, we will host our free annual Children's Week celebration at the Miami Children's Museum and we invite you to be a part. We will also celebrate Women's History Month with a panel of local female leaders and entrepreneurs and we welcome you to join us. Please follow us via social media to see up‐to‐date postings of events and messages from the Early Learning Coalition of Miami‐Dade/Monroe. Sincerely,

Evelio C. Torres President & CEO

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Teacher of the Month

As a part of our continuous commitment to quality early learning programs, we would like to highlight the Quality Counts Teacher of the Month. Working in conjunction with our program partners, Florida International University, the United Way, Family Central and Children's Forum, we highlight instructors who have been recognized for applying excellence in the classroom. This month, we recognize Monica De La Rosa from Ekklesía Christian Learning Center. She has more than 4 years of experience in early education. Congratulations Monica De La Rosa!

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The Professional Development Institute Presents the Early Learning Coalition Lunch Cafés: It's More than Just Lunch Early Learning Coalition lunch cafés are a part of the burgeoning Professional Development Institute. These cafés serve as an opportunity to discuss race and equity; learn additional perspectives; and insert a more critical approach to the classroom and beyond. The cafés are open to staff, the community and providers. Early Learning Coalition Cafés feature expert presenters, and/or dynamic presentations that are designed to challenge the prevailing discourse. For participation in these dynamic cafés, 1 In‐Service Hour is available.

March’s ELC Lunch Café honors Women's History Month with a panel of local entrepreneurs, activists and leaders. To RSVP for this café, please contact [email protected].

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Below are upcoming ELC Café Lunch Dates for 2016:

Thursday, April 14th, Child Abuse Prevention Month Thursday, May 12th, Foster Parents Awareness Month

Early Learning Coalition in the Community ELC Lunch Café Series Honors Black History Month 2/11/16 The Early Learning Coalition hosted its monthly lunch café series with honored guest, Germane Barnes. Participants learned about the importance of community involvement in redesigning spaces. Germane Barnes is the architect‐in‐residence for the City of Opa‐Locka. He has employed community involvement to redesign community spaces and preserve Opa‐Locka's unique historic architecture.

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Early Learning Coalition Participated in the Department of Children and Families' Black History Month Luncheon 2/19/16 The Early Learning Coalition was proud to participate in the Department of Children and Families' annual Black History Month Luncheon. The keynote speaker, CBS4 Jim Berry, offered an inspiring speech reminding all about the significance of paving the way to a better future for our youth.

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Early Learning Coalition Participated in the United Way Baby Fair 2/20/16 The Early Learning Coalition of Miami‐Dade/Monroe participated in the United Way Baby Fair sharing information about early learning programs and services with families at the Betty T. Ferguson Complex.

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Creative Curriculum for Family Child Care Training to Monroe Providers 2/20/16 The Professional Development Institute, a division of the Early Learning Coalition, offered Creative Curriculum for Family Child Care training to Monroe providers in Spanish. Teachers and caregivers explored ways to successfully implement The Creative Curriculum for Family Child Care Homes. Participants explored the curriculum in detail and used it to plan routines and experiences that enable them to provide a responsive and engaging learning environment for children.

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Early Learning Coalition and the Catalyst Miami Bus Tour 2/26/16 The Early Learning Coalition of Miami‐Dade/Monroe participated in the Catalyst Miami Hallowed Ground Bus Tour which explored some of Miami's historic African‐American communities in honor of Black History Month.

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In Early Education News

Recognizing, Managing, and Reporting Zika Virus Infections in Travelers Returning from Central America, South America, the Caribbean, and Mexico This article has been recirculated from the CDC Health Alert Network website.

Summary In May 2015, the World Health Organization reported the first local transmission of Zika virus in the Western Hemisphere, with autochthonous (locally acquired) cases identified in Brazil. As of January 15, 2016, local transmission had been identified in at least 14 countries or territories in the Americas, including Puerto Rico (See Pan American Health Organization [PAHO] link below for countries and territories in the Americas with Zika virus transmission). Further spread to other countries in the region is likely. Local transmission of Zika virus has not been documented in the continental United States. However, Zika virus infections have been reported in travelers returning to the United States. With the recent outbreaks in the Americas, the number of Zika virus disease cases among travelers visiting or returning to the United States likely will increase. These imported cases may result in local spread of the virus in some areas of the continental United States, meaning these imported cases may result in human‐to‐ mosquito‐to‐human spread of the virus. Zika virus infection should be considered in patients with acute onset of fever, maculopapular rash, arthralgia or conjunctivitis, who traveled to areas with ongoing transmission in the two weeks prior to illness onset. Clinical disease usually is mild. However, during the current outbreak, Zika virus infections have been confirmed in several infants with microcephaly and in fetal losses in women infected during pregnancy. We do not yet understand the full spectrum of outcomes that might be associated with infection during pregnancy, nor the factors that might increase risk to the fetus. Additional studies are planned to learn more about the risks of Zika virus infection during pregnancy. Healthcare providers are encouraged to report suspected Zika virus disease cases to their state health department to facilitate diagnosis and to mitigate the risk of local transmission. State health departments are requested to report laboratory‐confirmed cases to CDC. CDC is working with states to expand Zika virus laboratory testing capacity, using existing RT‐PCR protocols. This CDC Health Advisory includes information and recommendations about Zika virus clinical disease, diagnosis, and prevention, and provides travel guidance for pregnant women and women who are trying to become pregnant. Until more is known and out of an abundance of caution, pregnant women should consider postponing travel to any area where Zika virus transmission is ongoing. Pregnant women who do travel to these areas should talk to their doctors or other healthcare providers first and strictly follow steps to avoid mosquito bites during the trip. Women trying to become pregnant should consult with their healthcare providers before traveling to these areas and strictly follow steps to avoid mosquito bites during the trip.

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Background Zika virus is a mosquito‐borne flavivirus transmitted primarily by Aedes aegypti. Aedes albopictus mosquitoes might also transmit the virus. Outbreaks of Zika virus disease have been reported previously in Africa, Asia, and islands in the Pacific. Clinical Disease About one in five people infected with Zika virus become symptomatic. Characteristic clinical findings include acute onset of fever, maculopapular rash, arthralgia, or conjunctivitis. Clinical illness usually is mild with symptoms lasting for several days to a week. Severe disease requiring hospitalization is uncommon and fatalities are rare. During the current outbreak in Brazil, Zika virus RNA has been identified in tissues from several infants with microcephaly and from fetal losses in women infected during pregnancy. The Brazil Ministry of Health has reported a marked increase in the number of babies born with microcephaly. However, it is not known how many of the microcephaly cases are associated with Zika virus infection and what factors increase risk to the fetus. Guillain‐Barré syndrome also has been reported in patients following suspected Zika virus infection. Diagnosis Zika virus infection should be considered in patients with acute onset of fever, maculopapular rash, arthralgia, or conjunctivitis who recently returned from affected areas. To confirm evidence of Zika virus infection, RT‐PCR should be performed on serum specimens collected within the first week of illness. Immunoglobulin M and neutralizing antibody testing should be performed on specimens collected ≥4 days after onset of illness. Zika virus IgM antibody assays can be positive due to antibodies against related flaviviruses (e.g., dengue and yellow fever viruses). Virus‐specific neutralization testing provides added specificity but might not discriminate between cross‐reacting antibodies in people who have been previously infected with or vaccinated against a related flavivirus. There is no commercially available test for Zika virus. Zika virus testing is performed at the CDC Arbovirus Diagnostic Laboratory and a few state health departments. CDC is working to expand laboratory diagnostic testing in states, using existing RT‐PCR protocols. Healthcare providers should contact their state or local health department to facilitate testing. Treatment No specific antiviral treatment is available for Zika virus disease. Treatment is generally supportive and can include rest, fluids, and use of analgesics and antipyretics. Because of similar geographic distribution and symptoms, patients with suspected Zika virus infections also should be evaluated and managed for possible dengue or chikungunya virus infection. Aspirin and other non‐steroidal anti‐inflammatory drugs (NSAIDs) should be avoided until dengue can be ruled out to reduce the risk of hemorrhage. In particular, pregnant women who have a fever should be treated with acetaminophen. People infected with Zika, chikungunya, or dengue virus should be protected from further mosquito exposure during the first few days of illness to reduce the risk of local transmission. Prevention No vaccine or preventive drug is available. The best way to prevent Zika virus infection is to: * Avoid mosquito bites.

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* Use air conditioning or window and door screens when indoors. * Wear long sleeves and pants, and use insect repellents when outdoors. Most repellents, including DEET, can be used on children older than two months. Pregnant and lactating women can use all Environmental Protection Agency (EPA)‐registered insect repellents, including DEET, according to the product label. Recommendations for Health Care Providers and Public Health Practitioners * Zika virus infection should be considered in patients with acute fever, rash, arthralgia, or conjunctivitis, who traveled to areas with ongoing transmission in the two weeks prior to onset of illness. * All travelers should take steps to avoid mosquito bites to prevent Zika virus infection and other mosquito‐borne diseases. * Until more is known and out of an abundance of caution, pregnant women should consider postponing travel to any area where Zika virus transmission is ongoing. Pregnant women who do travel to one of these areas should talk to their doctors or other healthcare providers first and strictly follow steps to avoid mosquito bites during the trip. Women trying to become pregnant should consult with their healthcare providers before traveling to these areas and strictly follow steps to avoid mosquito bites during the trip. * Fetuses and infants of women infected with Zika virus during pregnancy should be evaluated for possible congenital infection and neurologic abnormalities. * Healthcare providers are encouraged to report suspected Zika virus disease cases to their state or local health department to facilitate diagnosis and to mitigate the risk of local transmission. * Health departments should perform surveillance for Zika virus disease in returning travelers and be aware of the risk of possible local transmission in areas where Aedes species mosquitoes are active. * State health departments are requested to report laboratory‐confirmed Zika virus infections to CDC. For More Information * General information about Zika virus and disease: http://www.cdc.gov/zika/ * Zika virus information for clinicians: http://www.cdc.gov/zika/hc‐providers/index.html * Protection against mosquitoes: http://wwwnc.cdc.gov/travel/yellowbook/2016/the‐pre‐travel‐ consultation/protection‐against‐mosquitoes‐ticks‐other‐arthropods * Travel notices related to Zika virus: http://wwwnc.cdc.gov/travel/notices * Information about Zika virus for travelers and travel health providers: http://wwwnc.cdc.gov/travel/yellowbook/2016/infectious‐diseases‐related‐to‐travel/zika * Pan American Health Organization (PAHO): http://www.paho.org/hq/index.php?option=com_topics&view=article&id=427&Itemid=41484&lang=en * Information on microcephaly: http://www.cdc.gov/ncbddd/birthdefects/microcephaly.html * Approximate distribution of Aedes aegypti and Ae. albopictus mosquitoes in the United States: http://www.cdc.gov/chikungunya/resources/vector‐control.html

21

The Centers for Disease Control and Prevention (CDC) protects people's health and safety by preventing and controlling diseases and injuries; enhances health decisions by providing credible information on critical health issues; and promotes healthy living through strong partnerships with local, national, and international organizations. Categories of Health Alert Network messages: Health Alert Requires immediate action or attention; highest level of importance Health Advisory May not require immediate action; provides important information for a specific incident or situation Health Update Unlikely to require immediate action; provides updated information regarding an incident or situation HAN Info Service Does not require immediate action; provides general public health information ##This message was distributed to state and local health officers, state and local epidemiologists, state and local laboratory directors, public information officers, HAN coordinators, and clinician organizations##

22

Early Learning Program News and Information

Professional Development Institute Training Calendar March 2016 The Professional Development Institute, a division of the Early Learning Coalition of Miami‐Dade/Monroe, is pleased to provide professional development for our providers.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ VPK GOLD Courses VPK GOLD trainings will be open for registration on March 1, 2016. Please use the reference number(s) provided on the PDI Training Website to register on the Department of Children and Families portal. Participants must attend all training dates to receive credit for course attendance. Once courses reach capacity, they will no longer appear in the site.

DATE(S) TIME LOCATION

March 14, 2016 March 15, 2016

9:00 am - 3:00 pm Early Learning Coalition

North Service Center Training Room

March 8, 2016 March 15, 2016 March 22, 2016 March 29, 2016

5:30 pm - 8:30 pm Early Learning Coalition


March 23, 2016 March 24, 2016



March 19, 2016 March 26, 2016



March 14, 2016 March 16, 2016

9:00 am - 3:00 pm Doral

March 10, 2016 March 17, 2016 March 24, 2016

1:00 pm - 5:00 pm Doral

March 7, 2016 March 9, 2016

March, 11, 2016 1:00 pm - 5:00 pm Doral

March 11, 2016 March 18, 2016

9:00 am - 3:00 pm Cutler Bay

23

March 25, 2016 April 1, 2016

9:00 am - 3:00 pm Cutler Bay

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Professional Learning Series from Frogstreet Press The Professional Development Institute is collaborating with Frogstreet Press to provide a series of professional learning courses to providers and directors on small group instruction and literacy. These courses are now open for registration on the PDI Training Website.

TRAINING TOPIC DATE(S) TIME LOCATION

Small Group Instruction March 18, 2016

10:00 am - 12:00 pm

Early Learning Coalition North Service Center Training Room

Literacy/Numeracy Connection

March 18, 2016

1:00 pm - 3:00 pm

Early Learning Coalition North Service Center Training Room

24

FOR MORE INFORMATION OR QUESTIONS, PLEASE CONTACT: Professional Development Institute 305‐646‐7220 ext. 2461 [email protected]

25

The Neighborhood Place for Early Head Start The Neighborhood Place for Early Head Start is currently

accepting applications for children ages 2 to 36 months. Early Head Start is a comprehensive program offered at no cost to families. In collaboration with community organizations, such as Jackson Health System, Early Steps, and Citrus Health Network, the program offers the following comprehensive services: educational, health and dental, nutritional, disabilities, mental health, and social services for the enrolled child's family. While in Early Head Start care, the program provides diapers, formula, and other necessary care items. Enrollment opportunities are limited for this high demand, quality program. Families who are participating in School Readiness are encouraged to apply. For additional information or to apply, please call (305) 646‐7220 extension 2393 or email [email protected]. The Neighborhood Place for Early Head Start would like to congratulate their newly elected 2016 Policy Council officers:

Chair ‐ Ms. Rosa Acevedo (Kinderland for Kids) Vice Chair ‐ Ms. Shaquena Ylieret (Our Little Hands of Love) Secretary ‐ Ms. Michelle Sosa ((Kids Small World Learning Center) Assistant Secretary ‐ Ms. Katrisha Augustave (Miami Gardens Learning Center) Treasurer ‐ Ms. Andie Rousseau (Sheyes of Miami Learning Center) Parliamentarian ‐ Ms. Sylvia Bodden (Lord's Learning Center)

The Policy Council is a formal structure of shared governance composed of parents and community representatives. Members of the Policy Council are responsible for the direction of the Head Start program and assist in making decisions about the planning and operation of the program.

26

Legislative Updates

Early Learning ‐ Child Care Development Block Grant

HB 7053 , a bill to bring Florida into statutory compliance with new federal requirements for the School Readiness program is awaiting action in the Senate. The bill provides for the drawdown of federal block grant funding for subsidized child care, and directs the Office of Early Learning to develop (through rule making) quality standards for publicly‐funded child care, including appropriate group size requirements. The Senate companion, SB 7058 by Education Pre‐K‐12 was passed unanimously by the Senate Appropriations Committee on February 18, and has been placed on the Special Order Calendar for full Senate consideration on February 23. SB 7058 was amended in the Appropriations Committee to add the language of SB 7034, the Early Steps bill. A similar bill, SB 1166 relating to education funding by Sen. Don Gaetz (R‐Destin) is awaiting action in the Appropriations Committee. The bill includes language relating to background screening and criminal background checks of child care personnel. SB 2502, the Implementing Bill for the 2016‐2017 General Appropriations Act also includes language on child care block grant reauthorization which was substituted for HB 5003, Implementing the 2016‐2017 Appropriations Act.

Reading Instruction

The rate of 3rd grade students performing below grade level in reading has consistently exceeded 40 percent over the past several years. SB 1068 attempts to address this situation by expanding public school reading requirements relating to interventions and instructional supports, teacher certification and training, and school improvement and accountability. The bill is scheduled to be heard in the Senate Appropriations Subcommittee on Education on February 24. The House companion, CS/CS/HB 7021 is awaiting full house consideration by Rep. Janet Adkins (R‐Fernandina Beach) is awaiting full House consideration.

27

Contest Winners

VPK10 Contest Winners! Thank you for participating in the Office of Early Learning's VPK10 Birthday Contests! VPK programs from the Early Learning Coalition of Miami‐Dade/Monroe had two winners to place statewide.

Congratulations to Pinecrest Elementary VPK as the 3rd place winner of the VPK Parfait Taste Testing Contest.

28

Congratulations to Fienberg Fisher K‐8 Center for winning 2nd Place in the We Heart VPK Contest.

29

Upcoming Events

30

Can your 18‐month old walk? Can your 2‐year old follow simple instructions? Can your 5‐year old speak clearly and use full sentences? Is your 6 to 8‐year old doing well in school? Switchboard's Help Me Grow program is a free parent information line designed for children 0‐8 years old at‐risk for developmental or behavioral concerns. Help Me Grow's goal is to connect them with community‐based resources. To reach a care coordinator dial 2‐1‐1 and ask for Help Me Grow. For more information visit www.switchboardmiami.org

Stay Connected

Sponsored by

Miami‐Dade: 2555 Ponce de Leon Blvd, Suite 500, Coral Gables, FL 33134 305‐646‐7220 Monroe: 1111 12 St, Suite 206, Key West, FL 33040 305‐296‐5557

34

PRESS RELEASE

MEDIA CONTACT: Tomara Graham Tel. 305.594.7615 Ext. 243

FOR IMMEDIATE RELEASE:

CareerSource South Florida is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.

Follow CareerSource South Florida

CHANGING THE LIVES OF MIAMI-DADE COUNTY’S YOUTH OFFENDERS (MIAMI, February 18, 2016) - CareerSource South Florida awarded Miami-Dade Parks and Recreation and Open Spaces Department $100,000 to serve youth ages 15-17 referred from Miami- Dade County Juvenile Services Department to its Fit2Lead Internship Program, a prevention / intervention program specifically designed as a productive alternative to delinquent behavior. The purpose of the hands-on training and education program is to decrease juvenile delinquency in high crime neighborhoods by providing participants with an opportunity to learn and develop leadership qualities and life skills in a safe and supportive environment, while earning a paycheck. Curriculum includes health and wellness, nutrition, life skills, and experiences based on the foundation of improving the mind, body and spirit. This experience, education and training can lead to a career path. Through CareerSource South Florida’s investment, the Fit2Lead Internship Program will provide each intern 340 hours of paid practical work experience during after school hours; mentored by park staff in various work settings that include afterschool programming, summer camps, Youth Enrichment and Sports (YES), disability services, aquatics, park operations, Natural Areas Management, and Eco-Adventures. About CareerSource South Florida CareerSource South Florida is a public-private partnership and integral partnership and integral partner in Miami-Dade’s economic plan that initiates state and federally funded workforce development and training policies for Miami-Dade and Monroe counties. CareerSource South Florida’s services and resources are available to everyone at no cost through a network of Career Centers located throughout the Region. Learn more about the Fit2Lead Program by contacting Youth Programs at 305-594-7615 ext. 243 or by visiting www.careersourcesfl.com.

###

35

http://www.careersourcesfl.com/

BUDGET VARIANCEJanuary 2016

In 000'S

Category

Forecast Current Month Actual

Current Year

Actual

% Budget

Remaining

Target % Budget

Remaining Forecast

Amend #2 Revised

Current Month Actual

Current Year

Actual

% Budget

Remaining

Target % Budget

Remaining

REVENUE REVENUEState of Florida 110,020 9,297 64,228 41.62% 41.67% State of Florida 58,393 5,792 30,231 48.23% 41.67%

EXPENDITURES EXPENDITURESSalary and Fringe 10,883 812 6,392 41.27% Salary and Fringe 1,107 154 986 10.91%

Child Care Services 92,839 8,106 54,560 41.23% Child Care Services 56,627 5,634 29,188 48.46%Contractual Services 3,004 155 1,596 46.85% Contractual Services 122 1 9 92.70%Occupancy 1,241 189 1,107 10.75% Occupancy 185 2 22 88.34%Travel/Conf/Dev 87 16 92 -6.01% Travel/Conf/Dev 15 2 83.73%Program Activity 1,575 -5 141 91.05% Program Activity 75 100.00%IT 211 9 144 31.81% IT 216 14 93.50%Other 182 19 202 -11.10% Other 46 9 80.37%

TOTAL EXP 110,020 9,303 64,234 41.62% 41.67% TOTAL EXP 58,393 5,792 30,230 48.23% 41.67%

Category


Current Year

Actual

% Budget

Remaining

Target % Budget

Remaining Category


Current Year

Actual

% Budget

Remaining

Target % Budget

Remaining

REVENUE REVENUEOffice of Head Start 10,785 777 4,167 61.37% 41.67% The Children's Trust 4,930 687 2,878 41.62%

Other 648 57 374 42.23%Refugee 2,000 111 900 55.00%Teen Parent 405 46 129 68.13%

7,983 901 4,281 46.37% 41.67%

EXPENDITURES EXPENDITURESSalary and Fringe 2,775 160 1,103 60.23% Salary and Fringe 796 65 461 42.05%Child Care Services 5,850 492 2,585 55.81% Child Care Services 3,347 453 1,949 41.77%Contractual Services 651 55 146 77.51% Contractual Services 2,999 268 1,464 51.19%Occupancy 504 37 184 63.58% Occupancy 246 4 26 89.24%Travel/Conf/Dev 80 8 42 48.11% Travel/Conf/Dev 20 17 55 -178.59%Program Activity 865 18 36 95.85% Program Activity 525 92 247 53.05%IT 18 1 29 -62.02% IT 15 5 65.61%Other 41 5 41 -0.41% Other 36 6 21 39.66%

TOTAL EXP 10,785 777 4,167 61.37% 41.67% TOTAL EXP 7,983 905 4,229 47.03% 41.67%

NET - -4 53

Forecast

Current Year

Actual

% Budget

Remaining

Target % Budget

Remaining

168,414 94,458 43.91%10,785 4,167 61.37%4,930 2,878 41.62%

648 374 42.23%2,000 900 55.00%

405 129 68.13%187,181 102,906 45.02% 41.67%

15,561 8,943 42.53%158,663 88,282 44.36%

6,775 3,216 52.54%2,176 1,339 38.46%

201 191 5.18%3,040 423 86.08%

460 192 58.23%305 274 10.03%

187,181 102,860 45.05% 41.67%- 46

TOTAL EXPNET

15,089

Current Month ActualTOTAL

TOTAL REVENUE 16,767

479

5711146

16,777-10

23342

1051130Other

RefugeeTeen ParentOther

EXPENDITURES

Program Activity

Salary and FringeChild Care ServicesContractual ServicesOccupancyTravel/Conf/Dev

SCHOOL READINESS VPK

EARLY HEAD START OTHER

IT

REVENUEState of FloridaOffice of Head StartThe Children's Trust

1,19214,685

777687

54

(all dollar amounts in thousands '000)

Children Served Amount Eligibility Breakdown

Total actual paid - YTD 29,085 Type Receiving Service % of Total

Diff Prior Month

% Change Prior Month Amount*

% of Total

Diff Prior Month

% Change Prior Month

Total actual paid - January 2016 24,100 AT Risk (BG1) 2,383 9.80% 47 2.01% $848.31 10.72% ($61.55) -6.76%Income Eligible (BG8) 17,857 73.43% 532 3.07% $5,990.27 75.66% ($263.35) -4.21%

Net Slot Payment and Gold Seal 7,112$ Florida One Parent - 0.00% - - -$ 0.00% -$ -Match (BG8 and CCEP) 150$ Transitional Child Care (BG5) 1,690 6.95% 3 0.18% $526.89 6.66% ($49.87) -8.65%Total cost (in thousands) (incl match) 8,067$ Work Force Development (BG3x) 1,313 5.40% (31) -2.31% $401.76 5.07% ($54.06) -11.86%Change month over month CCEP (Purchasing Pool) (CCPP) 1,074 4.42% (23) -2.10% $149.76 1.89% ($27.44) -15.49%Total Net Increase(decrease) children 512 ARRA - 0.00% - - -$ 0.00% $0.00 -Net increase/(decrease) dollars (456)$ BGSNT - 0.00% - - -$ 0.00% $0.00 -

Monthly Activity Amount Total 24,317 100% 528 2.22% $7,916.98 100% ($456.28) -5.45%

Beginning Census 23,588 Minus 217 Duplicates 24,100

NET Increase/(Decrease) 512 GOLD SEAL $804.97 10.17% ($54.26) -6.32%

Total 24,100 p

categories above) - - - -$ $0.00 -Current Data SFW GOLD SEAL -$ - $0.00 -

Enrolled As of February 16, 2016 24,633 Age Break Down

Projected Paid for February (96% of enrolled) 23,648 Ready Pool and WaitlistReady Pool as of February 16, 2016 - Infant 4,981 19.49% (51) -1.01% $1,909.91 24.12% ($129.83) -6.36%

Waitlist as of February 16, 2016 1,789 Toddler 4,515 17.67% 6 0.13% $1,609.62 20.33% ($88.32) -5.20%Waitlist as of January 25, 2016 1,160 Three Year Old 4,847 18.96% 90 1.89% $1,603.72 20.26% ($60.98) -3.66%Waitlist as of December 28, 2015 1,153 Pre-School 6,105 23.89% 321 5.55% $1,699.60 21.47% ($24.99) -1.45%

Sub-Total 20,448 80.00% 366 1.82% $6,822.85 86.17% ($304.12) -4.27%Regular 22,378 School Age: 6 yrs 2,126 8.31% 48 2.31% $464.10 5.86% ($52.80) -10.21%Summer School Age: 7 yrs 606 2.37% 116 23.67% $125.06 1.58% $17.72 16.51%

School Age: 8 yrs 282 1.10% 11 4.06% $52.39 0.66% ($4.71) -8.25%

SISP 11 Unduplicated School Age: 6 - 8 yrs** 4,667 18.25% (40) -0.85% $1,014.97 12.82% ($147.96) -12.72%Regular 22,140 School Age: 9 yrs and above 462 1.81% 26 5.96% $79.62 1.01% ($8.47) -9.61%

Summer - School Age Total Includes 18 duplicates 5,129 20.05% (14) -0.27% $1,094.60 13.83% ($156.43) -12.50%

School Age (Unduplicated) 5,111 20.00% (2) -0.04% $1,094.60 13.83% ($156.43) -12.50%

SISP 21 Other - 0.00% 0 - $0.00 0.00% $0.00 -Regular 23,193 Sub-Total 5,111 20.00% (2) -0.04% $1,094.60 13.83% ($156.43) -12.50%Summer 403 Total 25,559 100% 364 1.44% $7,917.45 100% ($460.55) -5.50%

Minus 1453 Duplicates 24,106

**There are 1673 5-year-old within this count.

Note: Legends with too small percentage are not shown on the pie chart.

All Eligible Clients-Paid Dollars Paid by Age Category

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Miami-Dade

January 2016

Children Paid by BG Group Dollars Paid by BG Group

VPK Total Actual Paid - YTD

Type Receiving

Service % of TotalDiff Prior

Month% of Total

Diff Prior Month


VPK Enrolled As of February 16, 2016

VPK Total Actual Paid - January 2016

% Change Prior Month Amount-$

2,383

17,857

-

1,690

1,313 1,074

-

-

Children Paid by BG GroupAT Risk (BG1)

Income Eligible (BG8)

Florida One Parent

Transitional Child Care (BG5)

Work Force Development(BG3x)

20,448 / 80%

4,667 / 18%

462 / 2% - / 0%

Children By Age GroupChildren 0 - 5

School Age 6 -8

School Age 9 andAbove

Other

55

(all dollar amounts in thousands '000)

Eligibility Breakdown

Children Served Amount Type

Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount

% of Total

Diff Prior Month


AT Risk (BG1) 128 21.30% (3) -2.29% $47.37 25.05% ($1.80) -3.65%Total actual paid - January 2016 598 Income Eligible (BG8) 424 70.55% - 0.00% $130.17 68.82% ($8.31) -6.00%

Florida One Parent - 0.00% 0 - -$ 0.00% -$ -Net Slot Payment and Gold Seal 179$ Transitional Child Care (BG5) 8 1.33% 0 0.00% $3.02 1.59% $0.21 7.42%Match (BG8 and CCEP) 5$ Work Force Development (BG3x) 12 2.00% 2 20.00% $4.07 2.15% $0.58 16.64%Total cost (in thousands) (incl match) 194$ CCEP (Purchasing Pool) (CCPP) 29 4.83% 3 11.54% $4.50 2.38% ($0.10) -2.10%Change month over month ARRA - 0.00% - - $0.00 0.00% $0.00 -Total Net Increase(decrease) children 1 Total 601 100% 2 0.33% $189.13 100% ($9.41) -4.74%

Net increase/(decrease) dollars (9)$ Minus 3 Duplicates 598

Monthly Activity Amount GOLD SEAL - - - - $9.70 5.13% ($0.13) -1.36%

Beginning Census 597 Net Increase/(Decrease) 1 Age Break Down

Total 598 Type Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount-$

% of Total

Diff Prior Month


Infant 115 18.31% (4) -3.36% $46.46 24.58% ($3.75) -7.47%

Toddler 106 16.88% (2) -1.85% $41.21 21.80% ($2.07) -4.79%Current Data Three Year Old 107 17.04% 3 2.88% $36.58 19.35% ($0.63) -1.70%Enrolled as of February 21, 2016 617 Pre-School 125 19.90% 17 15.74% $32.24 17.06% $0.37 1.16%Projected Paid for February (96% of enrolled) 592 Sub-Total 453 72.13% 14 3.19% $156.49 82.79% ($6.09) -3.74%

School Age: 6 52 8.28% -2 -3.70% $9.44 4.99% ($1.15) -10.84%Waitlist as of February 16, 2016 School Age: 7 43 6.85% - 0.00% $7.95 4.20% ($0.50) -5.95%Waitlist as of January 25, 2016 School Age: 8 36 5.73% 3 9.09% $6.81 3.60% ($0.22) -3.06%Waitlist as of December 23, 2015 School Age: 6 - 8** 155 24.68% (7) -4.32% $28.81 15.24% ($3.21) -10.03%VPK Enrolled as of February 21, 2016 466 School Age: 9 - 10 13 2.07% -2 -13.33% $2.44 1.29% ($0.22) -8.18%

School Age: 11 - 12 7 1.11% 0 0.00% $1.27 0.67% ($0.02) -1.26%VPK Total Actual Paid - January 2016 464 School Age: Other Age 0 0.00% 0 - $0.00 0.00% $0.00 -

School Age Total 175 27.87% (9) -4.89% $32.53 17.21% ($3.45) -9.58%Other - 0.00% - - -$ 0.00% -$ -

Sub-Total 175 27.87% (9) -4.89% $32.53 17.21% ($3.45) -9.58%Total 628 100% 5 0.80% $189.01 100% ($9.53) -4.80%Minus 30 Duplicates 598 **There are 24 5-year-old within this count.

Waitlist

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Monroe

January 2016

Children Paid by BG Group Dollars Paid by BG Group

All Eligible Clients-Paid Dollars Paid by Age Category

1 2 84 2 4

-8

1 22 9

-

Children Paid by BG GroupAT Risk (BG1)

Income Eligible (BG8)

Florida One Parent

Transitional Child Care (BG5)

Work Force Development (BG3x)

CCEP (Purchasing Pool) (CCPP)

ARRA453 / 72.13%

155 / 24.68%

13 / 2.07%

7 / 1.11%

Children By Age Group

Children 0 - 5

School Age 6 - 8

School Age 9 - 10

School Age 11 - 12

56

MIAMI:578765.1 Amended September, 2013

AMENDED AND RESTATED BYLAWS OF

EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, INC.

(A FLORIDA NOT-FOR-PROFIT CORPORATION)

Amended February 2014

61

TABLE OF CONTENTS

Page

MIAMI:578765.1 -i-

ARTICLE I. OFFICES ........................................................................................................ 1

Section 1.1 Registered Office ................................................................................ 1 Section 1.2 Other Offices ...................................................................................... 1

ARTICLE II. VISION .......................................................................................................... 1

ARTICLE III. MISSION ....................................................................................................... 1

ARTICLE IV. PURPOSE ...................................................................................................... 1

ARTICLE V. BOARD OF DIRECTORS ............................................................................. 2

Section 5.1 Required Members .............................................................................. 2 Section 5.2 Intentionally Omitted .......................................................................... 3 Section 5.3 Optional Members .............................................................................. 3 Section 5.4 Private-Sector Business Members ....................................................... 4 Section 5.5 Ex-Officio Members ........................................................................... 5 Section 5.6 Substantial Financial Interest .............................................................. 6 Section 5.7 Terms of Office ................................................................................... 8 Section 5.8 Membership Rotation for Miami-Dade and Monroe ........................... 8 Section 5.9 Powers ................................................................................................ 8 Section 5.10 Voting Rights ...................................................................................... 8 Section 5.11 Resignations from the Coalition .......................................................... 9 Section 5.12 Vacancies ............................................................................................ 9 Section 5.13 Conflict of Interest .............................................................................. 9 Section 5.14 Membership in Coalition Plan ............................................................ 9

ARTICLE VI. OFFICERS ................................................................................................... 10

Section 6.1 Officers ............................................................................................. 10 Section 6.2 Election and Terms of Office ............................................................ 10 Section 6.3 Chair ................................................................................................. 10 Section 6.4 Vice Chair ......................................................................................... 11 Section 6.5 President/CEO .................................................................................. 11 Section 6.6 Secretary ........................................................................................... 11 Section 6.7 Treasurer ........................................................................................... 11

ARTICLE VII. MEETINGS .................................................................................................. 11

Section 7.1 Meetings Per Fiscal Year .................................................................. 11 Section 7.2 Notices of Meetings .......................................................................... 11 Section 7.3 Special Meetings ............................................................................... 11 Section 7.4 Quorum for Meetings of the Board of Directors ............................... 12 Section 7.5 Quorum for Meetings of the Standing Committees,

Subcommittees and Special Committees ........................................... 12 Section 7.6 Attendance by Communications Technology .................................... 12 Section 7.7 Meeting Attendance .......................................................................... 12 Section 7.8 Annual Meeting ................................................................................ 13

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ARTICLE VIII. STANDING COMMITTEES ....................................................................... 13

Section 8.1 Executive Committee ........................................................................ 13 Section 8.2 Nominating Committee ..................................................................... 13 Section 8.3 Finance Committee ........................................................................... 13 Section 8.4 Program Policy and Strategy Committee .......................................... 16 Section 8.5 Providers' Service Committee ........................................................... 16 Section 8.6 Governance and Bylaws Committee ................................................. 17 Section 8.7 Number of Committee Members; Vacancies .................................... 17 Section 8.8 Committee Meeting Attendance ....................................................... 18

ARTICLE IX. OTHER SPECIAL COMMITTEES ............................................................. 18

Section 9.1 Other Standing Committees, Subcommittees and Special Committees ....................................................................................... 18

Section 9.2 Procurement Evaluation Committees ................................................ 18 Section 9.3 Audit Committee .............................................................................. 19

ARTICLE X. LIABILITY .................................................................................................. 20

ARTICLE XI. REVISION/REPEAL OF BYLAWS ............................................................ 20

ARTICLE XII. RULES OF ORDER ..................................................................................... 21

ARTICLE XIII. CODE OF ETHICS ...................................................................................... 21

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AMENDED AND RESTATED BYLAWS

OF EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, INC.

(A FLORIDA NOT-FOR-PROFIT CORPORATION)

ARTICLE I.

OFFICES

Section 1.1 Registered Office. The registered office of Early Learning Coalition of Miami-Dade/Monroe, Inc., a Florida not-for-profit corporation (the "Coalition" or "Corporation"), shall be 2555 Ponce de Leon Boulevard, 5th Floor, Coral Gables, Florida 33134.

Section 1.2 Other Offices. The Coalition may also have offices at such other places, either within or without the State of Florida, as the Board of Directors of the Corporation (the "Board of Directors") may from time to time determine or as the business of the Corporation may require.

ARTICLE II. VISION

To ensure a comprehensive and integrated system providing for all families and their children beginning before birth to five years the affordable opportunity to enter school ready to learn and succeed in life.

ARTICLE III. MISSION

To promote high-quality school readiness and voluntary pre-kindergarten programs and after school programs, thus increasing all children's chances of achieving future educational success and becoming productive members of society. The Coalition seeks to further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward the ages before birth through age 5.

ARTICLE IV. PURPOSE

To implement the provisions set forth in the School Readiness Program the School Readiness Act, Florida Statutes §Chapter 1002, Part VI 411.01 et. seq., as amended from time to time (the "School Readiness Act"), and the Voluntary Pre-kindergarten Education Program, Florida Statute Chapter 1002, Part V, as amended from time to time (the "Voluntary Pre-K Act" and together with the School Readiness Act, the "Acts"). Except as provided by law, the Coalition may not impose requirements on a child care or early childhood education provider that does not deliver services under the school readiness programs or receive state, federal, required maintenance of effort, or matching funds under Section 411.01, F.S. Florida Statute Chapter 1002, Part VI

Commented [JR1]: Should we add a reference to 6M-9.110?

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ARTICLE V. BOARD OF DIRECTORS

The Coalition shall be composed of not less than 15 and not more than 30 directors (each, a "Member" and collectively, the "Members"). The Members shall be comprised of (1) Required Members; (2) Optional Members, and (3) Private-Sector Business Members (as each such term is hereinafter defined) in accordance with the requirements set forth in the Voluntary Pre-K Act. As a multi-county coalition, the Coalition must include representation from each county.at a minimum include one member from each county. There shall always be a minimum of five (5) Members from Monroe County. No person who is from the private sector may serve as a Member if either such person or such person's relatives (as defined in § 112.3143 of the Florida Statutes) has a substantial financial interest in the design or delivery of the Voluntary Pre-Kindergarten Education Program created under part V of Chapter 1002 of the Florida Statutes or the Coalition's school readiness programs, except as provided by Section 5.3.4 herein.

Section 5.1 Required Members. The 13 required Members mandated under the part VI of Chapter 1002 of the Florida Statutes are as follows Voluntary Pre-K Act (collectively, the "Required Members") are as follows and shall be voting members:

(a) A Chair appointed by the Governor, who must meet the same qualifications as private sector business members under Section 5.4.

(b) Two private-sector business Members appointed by the Governor; provided, that such Members meet the qualifications applicable to private-sector business Members pursuant to Section 5.4 hereof.

(c) A Department of Children and Families Services ("DCF") regional district administrator or permanent designee authorized to make decisions on behalf of DCF.

(d) A district superintendent of schools or permanent designee authorized to make decisions on behalf of the district. This position shall be a rotating position between Miami-Dade and Monroe County.

(e) An executive director of the Regional Workforce Development Board or or permanent designee.

(f) A director of a local county Health Department or designee. This position shall be a rotating position between Miami-Dade and Monroe County.

(g) A children’s services council or juvenile welfare board chair or executive director, if applicable.

(h) An agency head of a local licensing agency as defined in s. 402.302, F.S., where applicable.

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(i) The president of a Florida College System institution local community college or permanent designee. This position shall be a rotating position between Miami-Dade and Monroe County.

(j) An appointee selected by a local county Board of County Commissioners or the governing board of a municipality. This position shall be a rotating position between Miami-Dade and Monroe County.

(k) A central agency administrator, where applicable. This position shall be a rotating position between Miami-Dade and Monroe County.

(l) A Head Start director. This position shall be a rotating position between Miami-Dade and Monroe County.

(m) A representative of private for-profit child care providers, including private for-profit family day care homes. This Member must regularly provide reports to the Board regarding the needs of its constituency.

(n) A representative of faith-based child care providers. This Member must regularly provide reports to the Board regarding the needs of its constituency.

(o) A representative of programs for children with disabilities under the federal Individuals with Disabilities Education Act. This Member must regularly provide reports to the Board regarding the needs of its constituency.

The Required Members serve continuously while they are in their positions. A Member who no longer represents the organization or group described shall notify the Chair in writing and that seat shall remain vacant until the organization or group he or she represents identifies a new representative to serve as a Member. The Coalition also shall appoint additional Members from a list of nominees submitted to the Coalition by a Chamber of Commerce or economic development council within the geographic region served by the Coalition. Including the Members appointed by the Governor, more than one-third of the Members must be private-sector business Members, two of the private-sector business Members must be from Monroe County (collectively, the "Appointed Members"). The Appointed Members, except those appointed by the Governor, shall serve staggered terms as provided in Section 5.7. Vacancies shall be filled as provided in Section 5.12. Each Member shall hold office for the term to which he or she is appointed and until a successor has been appointed and qualified, or until resignation, removal from office or death.

Section 5.2 [INTENTIONALLY OMITTED]

Section 5.3 Optional Members. The Coalition may appoint up to two optional Members from each county served by the Coalition (the "Optional Members"), subject to the standards and criteria as established by Florida's Office of Early Learning. Optional members shall be designated voting members.

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5.3.1 Each optional member must reside in, or must represent a legal entity located in, Miami-Dade or Monroe County.

5.3.2 Except as provided in 5.3.4 below, an optional member and the member's relatives must not have a substantial financial interest as defined in Section 5.6 below in the design or delivery of the VPK Program or the Coalition's School Readiness Program.

5.3.3 The appointment of an optional member must not duplicate the representation of an organization or of a required, conditional or private sector membership position listed in Sections 5.1, 5.2 or 5.4.

5.3.4 The Coalition may appoint as an optional member, a representative of a nonprofit child care provider. Notwithstanding 5.3.2 above, an optional member appointed under this paragraph may have a substantial financial interest in the design or delivery of the VPK Program or the coalition's School Readiness Program.

5.3.5 The Coalition is encouraged to appoint as one of its optional members a parent of a child enrolled in the VPK Program or the coalition's School Readiness Program. The parent must meet the requirements of 5.3.1, 5.3.2 and 5.3.3 above.

Section 5.4 Private-Sector Business Members. The Coalition shall appoint private-sector business Members who meet criteria as established by the Florida Statutes, Florida’s Office of Early Learning, these Bylaws and the Coalition. Including the chair and two Coalition members appointed by the Governor, and based on the number of seated board members, private sector business members must comprise more than one-third of the Coalition's seated board membership. Vacant member positions are not included in the total board membership calculation. In order to meet this requirement, the Coalition must appoint additional members who meet the criteria for appointment as a private sector business member. Each private-sector business Member must reside in Florida and be an employee, manager or owner of a business entity which operates in the Coalition's area of responsibility. A physician operating in the Coalition’s area of responsibility may qualify as a private-sector business Member. A private-sector business Member must meet the following requirements:

5.4.1 An owner having at least a 10 percent ownership interest in the business entity;

5.4.2 The chief executive or operating officer of the business entity;

5.4.3 A business executive or employee of the business entity who is at the management level or higher with optimum policymaking or hiring authority for the business entity; or

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5.4.4 An individual who previously met one of the criteria in 5.4.1, 5.4.2, and 5.4.3, but who is retired from the business entity.

5.4.5 The following individuals MAY NOT be appointed as private-sector business members:

(i) An employee of the early learning coalition or of the fiscal agent, service provider, central agency, contractor or subcontractor of the coalition.

(ii) An employee, manager or owner of a school readiness provider, private pre-kindergarten provider, public school or school district.

(iii) An employee, manager or owner of a child care facility, family day care home, large family child care home, nonpublic school, or faith-based child care provider.

(iv) An employee or manager of a state university, community college or other public educational institution.

(v) An employee of the Federal Government or state government of a state, county or municipal government or of a public agency.

(vi) A not-for-profit corporation or non-profit cooperative association unless such corporation/association is among the largest twenty-five percent of employers, ranked by number of employees, in Miami-Dade or Monroe County.

(vii) An individual who has a substantial financial interest in the design or delivery of the VPK Program or an early learning coalition's School Readiness Program.

As used in these Bylaws, the term "business entity" means any form of corporation, partnership, association, cooperative, joint venture, business trust, or sole proprietorship that conducts business in this state. The term does not include a corporation not for profit organized under Chapter 617, Florida Statutes, or a nonprofit cooperative association organized under Chapter 621, Florida Statutes, unless the corporation or association is among the largest 25 percent of employers, ranked by number of employees, in Miami-Dade County or in Monroe County. The term does not include a private school corporation organized under Chapter 623, Florida Statutes.

The Coalition shall observe criteria and standards for the appointment of members as may be established and amended from time to time by Florida’s Office of Early Learning. Pursuant toFlorida Statutes § 411.01(5)(d)4, part VI of Chapter 1002 of the Florida Statutes, the Coalition shall submit its membership to the Office of Early Learning for final approval through the plan-approval process.

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Section 5.5 Ex-Officio Members. The Coalition may have "ex-officio" members or multiple nonvoting members with only one voting member seated per ex-officio member position.

Ex-Officio" means a board member whose position on the board is by virtue of the office or position he or she holds. Only designated rotating members as set forth in Section 5.1 may be Ex-Officio members. The member rotating in to the position shall serve as the voting member for that position.

Section 5.6 Substantial Financial Interest. No Member or Member's relative or business entity shall have a substantial financial interest in the design or delivery of the Voluntary Pre-kindergarten Program or a coalition's school readiness program. As used in this paragraph, the term "relative" has the meaning ascribed in Florida Statutes § 112.3143, namely father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, or daughter-in-law. A Coalition Member, relative or business entity has a substantial financial interest in the Voluntary Pre-kindergarten Program or an early learning coalition's school readiness program, if

5.6.1 The Member, relative, or business entity, has direct or indirect ownership of more than 5 percent of the total assets or capital stock, cumulatively, of one or more of the proscribed sources listed in 5.6.2 below; or

During the prior two years, more than 5 percent of the Member's, Member's relatives or Member's business entity's gross income was derived, cumulatively, from one or more of the proscribed sources listed in 5.6.2 below.

5.6.2 Proscribed sources: The following proscribed sources shall be used to determine whether the Member, Member's relative, or Member's business entity has a substantial financial interest in the Voluntary Pre-kindergarten Program or an early learning coalition's school readiness program under 5.6.1 above:

(i) Florida’s Office of Early Learning, the Department of Education, the Department of Children and Families, or the contractor or subcontractor of any of these agencies.

(ii) An early learning coalition, former school readiness coalition, or a coalition's or former coalition's fiscal agent, service provider,central agency, contractor or subcontractor.

(iii) A school district or public school’s preschool program for children from birth until eligibility for admission to kindergarten in a public school under section 1003.21(1)(a)2., F.S., if the Coalition board member’s or Coalition board member’s relative’s income was derived from employment in an elected or appointed position in the school district or public school which is responsible for:

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1. Financial decisions affecting the preschool program, including development of the program’s budget or disbursement of funds for the program;

2. Recommendation or adoption of rules, regulations, or policies relating to the operation of any aspect of the preschool program;

3. VPK or School Readiness program instruction, curriculum development, or service delivery; or

4. Management of the preschool program’s operations or personnel, or for personnel carrying out the responsibilities described in 5.6.2(iii)1-4 above

(iv) A child care facility licensed under Florida Statutes § 402.305, a family child care home licensed or registered under Florida Statutes § 402.313, a large family child care home licensed under Florida Statutes § 402.3131, a nonpublic school exempt from licensure under Florida Statutes § 402.3025(2), or a faith-based child care provider exempt from licensure under Florida Statutes, § 402.316.

(v) A public or private pre-kindergarten provider delivering the Voluntary Pre-kindergarten program.

(vi) A public or private school readiness provider delivering an early learning coalition's school readiness program.

(vii) A national child care accrediting organization providing accreditation to Florida-based child care providers, public schools or private schools;

(viii) A Department of Children and Families approved Gold Seal child care accrediting organization;

(ix) An accrediting association that is a member of any of the organizations listed in (vii) or (viii) above;

(x) A vendor of educational materials or supplies, including, but not limited to, books, curricula, or equipment; and

(xi) An organization of which the membership is composed of 10 percent or more of individuals or business entities listed in (i)-(viii).

The Coalition shall observe criteria, standards and policies for determining whether a Member, relative or business entity has a substantial financial interest in the design or delivery of the Voluntary Pre-kindergarten Program or a coalition's

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school readiness program, as may be established and amended from time to time by Florida’s Office of Early Learning.

Section 5.7 Terms of Office. Terms of office for all Members shall be staggered. Initially, the Members shall serve two-, three- or four-year terms as determined by the Chair. Subsequently, all terms will be four years; thus, there will always be three classes of approximately equal size, with the term of each class ending in consecutive years. No person may serve as a Member for more than eight years consecutively. But any such person can be nominated to serve additional terms after a one-year break in service.

Section 5.8 Membership Rotation for Miami-Dade and Monroe. After a designated rotating member as set forth in Section 5.1 from one county has served a maximum of two consecutive terms, the Coalition shall offer the rotation of the membership position to the other county served by the Coalition. If the other county accepts the rotating position, the currently serving board member shall become an ex officio member, provided that they will not exceed the two term, eight year limit. If the other county served by the Coalition declines the position, the position shall remain with the original county for one additional term. At the conclusion of the additional term, the offer of rotation shall be made once again to the other county served by the Coalition.

Section 5.9 Powers. All corporate powers shall be exercised by or under the authority of the Board of Directors of the Coalition. The business and affairs of the Coalition shall be managed under the oversight and direction of the Board of Directors. The Board of Directors may delegate such powers, authority and duties or discharge such powers, authority and duties through these bylaws, through resolutions or other official action.

Section 5.10 Voting Rights. Except for those Ex-Officio Members under Section 5.5, each Member shall have one vote for the conduct of Coalition business. Members must be physically present or attend by telecommunications technology in order to vote. Members may participate in a meeting by means of telephone conference, video conference or similar communications equipment as set forth in Section 7.6 of these Bylaws. A voting Member may send a representative to any meeting of the Coalition, but such representative cannot vote, nor shall the presence of such representative be considered for purposes of establishing a quorum. When a district administrator for the Department of Children and Family Services appoints a designee to the ELC, the designee is the voting member of the ELC, and any individual attending in the designee’s place, including the district administrator, does not have voting privileges.

5.10.1 [INTENTIONALLY OMITTED] 5.10.2 Each voting member, for the purposes of section 112.3143(3)(a), F.S., is

considered a local public officer and must disclose, in accordance with the provisions of section 112.3143(3)(a), F.S., the nature and extent of any

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conflict of interest and abstain from voting or participating when a conflict of interest exists. Furthermore, no voting member shall participate in the selection, award and administration of a contract if a real or apparent conflict of interest would be involved (45 C.F.R. s. 74.42).

Section 5.11 Resignations from the Coalition. To resign, a Member shall give a written

statement of resignation to the Chair, except for the Chair who shall give a written statement of resignation to the Vice Chair, the President of the Coalition and the Governor of the State of Florida. All resignations shall take effect at the time specified in the written statement.

Section 5.12 Vacancies. The Board of Directors may appoint Members to fill existing vacancies on the board or to fill a vacancy that arises due to resignation, removal, death or expiration of a Member's first or second term. The Nominating Committee shall advertise the vacancies to be filled for appointed positions . It may be advertised utilizing print or electronic media available to the general public in the Coalition’s service delivery area until the vacancy is filled. The advertisement may be made to the chambers of commerce, council of chambers and economic development boards (except those Member positions filled by appointment of the Governor) within the geographic region served by the Coalition, and the Nominating Committee shall compile a ballot listing all such applications and nominees as may be identified by the chambers of commerce, council of chambers or economic development boards. The Nominating Committee shall request that recommendations be provided from peer groups of private child care providers, faith based child care providers, and representatives from programs for children with disabilities within 45 calendar days of its meeting to fill vacancies for a private child care provider, a faith based child care provider, and/or a representative from programs for children with disabilities. The Nominating Committee shall use its best efforts to select persons to nominate from such lists of recommended provider(s), but the Nominating Committee is not bound by such lists and may accept or reject said nominations. The Nominating Committee will recommend appropriate nominees to the Board who shall then vote to approve to fill vacancies. Should a vacancy occur prior to the completion of a term, the Member elected to fill such vacancy shall serve until the end of the term that is being filled.

Section 5.13 Conflict of Interest. No Member may participate or vote upon any measure which would inure to such Member's special private gain or loss (including a Member's relatives, as defined in Florida Statutes § 112.3 143) or that of the principal whom such Member represents. All Members shall make known through verbal or written communication to the Coalition Members and the Chair all possible or apparent conflicts and refrain from voting and/or participating in actions to be taken on an item on which such Member has a conflict of interest.

Section 5.14 Membership in Coalition Plan. The Coalition must submit its board membership to Florida’s Office of Early Learning (“Agency”) through the plan approval process, pursuant to Section 411.01(5)(d)4., F.S. If changes are made to the membership roster, the Coalition must submit an amended membership roster to

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the Agency through the plan amendment process within sixty (60) days of board approval.

ARTICLE VI. OFFICERS

Each voting Member shall be eligible for appointment to any of the Coalition's appointed offices. Non-voting Members shall be eligible for appointment to the Coalition's appointed offices, except as specifically prohibited in these Bylaws, by Florida’s Office of Early Learning or by Florida law.

The Chair shall determine the eligibility of candidates for office and shall consider candidates for filling any vacancies. Any person so considered shall have given prior, written consent to consideration and appointment as an Officer to the President/CEO of the Coalition. The first slate of officers shall be appointed after all Members of the Coalition are seated. The Chair’s selection of officers must be ratified by a majority vote of the Board.

Each appointed Officer shall take office immediately following installation at an annual meeting. Each appointed Officer shall hold office for the term to which appointed and until a successor has been appointed and qualified or until an earlier resignation, removal from office or death.

If an office is vacated prior to the completion of the term, an officer may be appointed by the Chair and ratified by a majority of the Members to fill the vacancy until the term ends.

Section 6.1 Officers. The Chair of the Coalition shall be appointed by the Governor. The Chair shall appoint a Vice Chair, Secretary and Treasurer (each, an "Officer" and, collectively, the "Officers"). Other offices may be created and Officers appointed by the Chair as deemed necessary by the Coalition. All of the Chair’s appointments must be ratified by a majority vote of the Board.

The President/CEO is an employee of the Coalition and not a Member. The President/CEO shall be appointed by a majority vote of the Board.

Section 6.2 Appointment and Terms of Office. Except for the Chair, who is appointed for a four-year term, each Officer shall be appointed for a three-year term. No Officer may hold the same office for more than two consecutive terms. Whenever possible, terms of office shall coincide with the Coalition's Fiscal Year (as hereinafter defined). Except as set forth in the third paragraph of this Article VI, the term of office for a given Member as an officer shall not exceed the term of that Member's membership as provided herein.

Section 6.3 Chair. The Chair presides at all meetings. Prior to the meeting, the Chair will ensure that an agenda is prepared for distribution to the Members by the Secretary as described in Section 6.6 below. He/she will be an ex-officio Member of all committees and shall perform duties pertaining to the "office" or required of him/her from time to time by the Coalition. The Chair shall be a voting Member. If there are any vacancies in an Officer’s position prior to the expiration of that

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Officer’s term, the Chair of the Board of Directors may make an interim appointment to fill that position until the next meeting of the Board of Directors.

Section 6.4 Vice Chair. The Vice Chair presides in the absence of the Chair or whenever the Chair temporarily vacates the Chair. The Vice Chair shall be a voting Member.

Section 6.5 President/CEO. The President shall be employed by and held accountable to the Coalition. The President shall be Chief Executive Officer (CEO) of the Coalition and has the responsibility for administration of the affairs of the Coalition and for the employment and direction of all employees of the Coalition. The President/CEO shall attend the meetings of the Coalition and the Executive Committee. The President/CEO shall perform such other duties as shall be required by the Coalition and the Executive Committee consistent with the Coalition's Articles of Incorporation and these Bylaws. The President/CEO is not a Member.

The Executive Committee shall evaluate the President/CEO's performance on an annual basis. The results shall be delivered to the President/CEO by the Chair.

Section 6.6 Secretary. The Secretary shall ensure that the minutes of every Coalition meeting are recorded, ensure that the agenda and minutes are distributed at least three (3) days prior to the meeting, shall determine the official quorum for each meeting by reviewing the list of Members, and shall sign all resolutions made and adopted by the voting Members. The Secretary shall be a voting Member.

Section 6.7 Treasurer. The Treasurer shall review moneys received and expended for the use of the Coalition and shall make a report at all regularly scheduled Coalition meetings. The Treasurer shall meet periodically with the fiscal staff of the Coalition to ensure compliance with generally accepted accounting principles. The Treasurer is responsible for ensuring an independent audit occurs annually. The Treasurer shall chair the Finance Committee. The Treasurer shall be a voting Member.

ARTICLE VII. MEETINGS

Section 7.1 Meetings Per Fiscal Year. The Board of Directors will meet at least six times a year. The Coalition's fiscal year shall be July 1 through June 30 (the "Fiscal Year").

Section 7.2 Notices of Meetings. All meetings of the Board of Directors and all standing, special or other committee meetings shall be publicly noticed and conducted in accordance with Florida Statutes § 286.011 (the "Sunshine Act").

Section 7.3 Special Meetings. The Chair may call special meetings of the Board of Directors for any purpose(s) with adequate notice in accordance with the Sunshine Act.

Section 7.4 Quorum for Meetings of the Board of Directors. A majority of the voting Members physically present shall constitute a quorum for the transaction of business at any meeting of the Board of Directors of the Coalition. Members may participate and

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vote by communications technology at a meeting of the Board of Directors as set forth in Section 7.6 below one time in a fiscal year; however, such participation does not count for the purposes of a quorum.

Section 7.5 Quorum for Meetings of the Standing Committees, Subcommittees and Special Committees. The quorum requirements for the conduct of committee meetings shall be different from the quorum requirements for meetings of the Board of Directors concerning participation by Members through communications technology.

(i) Quorum for Standing Committee and Subcommittee Meetings. A majority of the voting Members physically present or present by communications technology as set forth in Section 7.6 below shall constitute a quorum for the transaction of business at any meeting of a Standing Committee or Subcommittee of the Coalition.

(ii) Quorum for Meetings of Special Advisory or Fact-Finding Committees. A majority of appointed persons physically present or present by communications technology as set forth in Section 7.6 below shall constitute a quorum for a meeting of a special advisory or fact-finding committee, provided that such advisory or fact-finding committee has no final Coalition authority and otherwise meets the requirements for advisory or fact-finding committees set forth in Section 9.1.

Section 7.6 Attendance by Communications Technology. The Coalition may use any method of telecommunications to conduct meetings, including establishing a quorum through telecommunications, provided that the public is given proper notice of a telecommunications meeting and reasonable access to observe and, when appropriate, participate.

The Coalition may conduct meetings via communications technology provided that the Coalition complies with all requirements of Florida law for the conduct of such meetings, including but not limited to providing notice and points of access for the public. The electronic means must allow the absent member to participate in discussions, to be heard by the other Members and the public and to hear discussions taking place during the meeting. If a Member cannot be physically present at a meeting, the Member should promptly notify the Coalition before said meeting so that the Coalition can seek to make accommodations. No Member may attend more than 1 meeting of the Board of Directors per fiscal year by electronic means.

Section 7.7 Meeting Attendance. Members must attend eight (8) meetings in a fiscal year. A Member may attend one (1) of the required meetings by electronic means in a fiscal year. When a member has been absent from three (3) meetings of the Board of Directors within any given fiscal year, it shall be considered a resignation from the Coalition by that Member, unless the Chair excuses an absence for good cause, such as death or serious illness on the part of the Member or the Member’s family,

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or other circumstances beyond the control of the Member. All other excusal requests may be granted by the Executive Committee in extraordinary and rare circumstances. Such requests must be submitted in writing to the Board Liaison, with a copy to the President/CEO, setting forth the reasons justifying the Member’s absence, prior to the meeting the Member cannot attend. Granting or denying the request shall be at the Executive Committee’s discretion.The Executive Committee may excuse a maximum of two (2) absences. The Chair shall send a letter to all Members absent from two meetings within a given fiscal year notifying them that their status as Members is in jeopardy, encouraging their attendance, and reminding them of the meeting attendance policy. When a Member sends a representative to a meeting of the Board of Directors of the Coalition, the presence of such representative shall not be counted for purposes of attendance, unless that representative is appointed as a designee as described in Section 5.10.

Section 7.8 Annual Meeting. There shall be an annual meeting in June of each calendar year, and elections of Members and Officers will be conducted at this meeting. The Annual Meeting may be held within three months of June of the calendar year at the Chair’s discretion.

ARTICLE VIII. STANDING COMMITTEES

Section 8.1 Executive Committee. The Executive Committee shall be a standing committee of the Board of Directors, comprised of the Chair, Vice Chair, President, Secretary, Treasurer and any other officers (including officers at-large) that are created, appointed and elected as provided herein. The Coalition may delegate to the Executive Committee such power and authority as the Coalition may deem appropriate in connection with day to day operations and administration of the Coalition. Based on Coalition needs, the Executive Committee may act in place of the Coalition between Coalition meetings. Executive Committee action must be ratified by the Coalition at the next available Coalition meeting. If the action is not ratified, it shall be deemed void.

Section 8.2 Nominating Committee. The Nominating Committee shall be a standing committee, consisting of at least five Members appointed by the Chair, subject to approval of the Board of Directors. The Nominating Committee Chair shall be appointed by the Chair of the Coalition, subject to the approval of the Board of Directors.

The Nominating Committee is responsible for (i) nominating Officers and Members for election one month prior to each annual meeting, and (ii) nominating replacement Officers and Members for election from time to time upon the vacancy of any Office or Membership position.

The Nominating Committee Chair shall submit a written slate of nominees no later than five days before the next regularly scheduled meeting of the Members for distribution to the Members in preparation for said meeting.

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Section 8.3 Finance Committee. The Finance Committee shall be a standing committee and is responsible for providing oversight of the Coalition’s financial operations and for reviewing compliance with Coalition policies, procedures and applicable laws and regulations. The Finance Committee shall be responsible for ensuring that the Coalition has established accounting, purchasing, and other financial procedures which provide adequate internal controls, delineate a separation of duties, and carry out oversight responsibilities; financial planning and strategic overview of finances. The Finance Committee shall review and evaluate management’s implementation of the Coalition’s policies and financial plans, policy development and resources. The Committee shall ensure that the Coalition's financial practices enable it to achieve operational effectiveness and efficiency, accurate and reliable financial reporting, and compliance with applicable laws and regulations.

The Chair or Vice-Chair of the Committee shall present a report to the full board on the activities of the Committee and their recommendations regarding acceptance of reports, approval of agenda items or ratification of purchases made in accordance with the Purchasing Guidelines.

8.3.1 The Finance Committee reviews and makes recommendations concerning the annual budget and financial plans of the Coalition and any revisions to the budget and financial plans. The Committee reviews fiscal summaries at least quarterly to evaluate expenditures against revenues.

8.3.2 The Finance Committee also:

(i) Ensures that budget-to-actual variance analyses are performed after year end numbers are finalized;

(ii) Reviews fiscal policy and the recommendations of the organization’s auditors; and

(iii) Annually evaluates the executive management of the organization’s fiscal affairs.

8.3.3 The Committee shall recommend the adoption of changes to financial policies considered necessary based on reviews and evaluations; recommend the approval of the budget, acceptance of monthly or quarterly financial reports, monitoring enrollment data, benchmarking and other financial reporting.

8.3.4 At each meeting of the Board of Directors, the Chairman of the Finance Committee or his/her designee will make a report to the Board on the actions of the Committee and make recommendations as considered necessary.

8.3.5 Membership. The Finance Committee shall be composed of at least three (3) Members of the Board of Directors appointed by the Chair, but the Chair may appoint more members, all subject to approval by the Board of Directors. Members will be appointed to staggered three-year terms and

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may serve for no more than two consecutive terms. The Chair of the Finance Committee shall be the Treasurer of the Coalition. The Chair of the Board shall appoint the Finance Committee Vice-Chair, subject to approval by the Board of Directors.

8.3.6 Duties. The Finance Committee is responsible for the following functions:

(i) Approve annual budget and quarterly budget amendments

(ii) Analyze budget variances

(iii) Review monthly or quarterly financial reports and review of the analysis of the financial operations

(iv) Review benchmarking results, trend analysis, slot utilization reports, enrollment patterns, etc.

(v) Review and approve agenda items that have financial implications, i.e., contracts, purchases, etc.

(vi) Review and approve the issuance of Request for Proposals (RFP) Invitation to Negotiate (ITN), Bids, or quotes solicited to acquire goods and/or services in accordance with the Coalition’s Procurement Guidelines

(vii) Establish guidelines, rules, policies and/or procedures regarding:

(1) Accounting

(2) Procurement

(3) Travel

(4) Property Use and Dispensation

(5) Salary and Compensation

(viii) Monitor compliance with Property Guidelines:

(1) Results of Property Inventory

(2) Write-offs

(3) Surplus of Property

(ix) Approve major contracts and the submission of major grant applications, and forward recommendations for the award of major contracts and major grant applications to the Board of Directors.

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(x) Establish and monitor accountability measures for the Coalition.

(xi) Assess financial risks and measures to address the risks, i.e., insurance coverage, business interruption plan, etc.

8.3.7 Meetings. The Finance Committee shall meet prior to the meetings of the Board of Directors to review agenda items that require approval, acceptance and/or ratification by the Board of Directors. The Finance Committee may meet more frequently as the need arises.

Section 8.4 Program Policy and Strategy Committee. The Program Policy and Strategy Committee shall be a standing committee, consisting of at least three (3) Members, appointed by the Chair, subject to approval of the Board of Directors. The Program Policy and Strategy Committee Chair shall be appointed by the Chair of the Coalition, subject to approval by the Board of Directors.

The Program Policy and Strategy Committee shall be responsible for evaluating Coalition programs, formulating strategy and making policy recommendations to improve the quality of early care and education in Miami-Dade and Monroe Counties.

Section 8.5 Providers' Service Committee. The Providers' Service Committee shall be a standing committee, consisting of at least three (3) Members, appointed by the Chair, subject to the approval of the Board of Directors. The Providers' Service Committee Chair(s) shall be appointed by the Chair of the Coalition, subject to approval by the Board of Directors.

The Provider Services Committee is responsible for addressing the issues and concerns of both School Readiness and Voluntary Pre-kindergarten (VPK) early care and education providers in Miami-Dade and Monroe Counties.

8.5.1 The Providers' Service Committee shall be responsible for evaluating and disseminating information concerning the Coalition's services, programs and policies impacting providers of early care and education in Miami-Dade and Monroe Counties. The Provider' Services Committee shall review, analyze, formulate and recommend relevant policies, procedures and training requirements for participation in the Coalition’s programs. The Providers' Service Committee shall review, analyze and disseminate information concerning the child care resource and referral database, food programs, child health and development, professional associations, the availability of technical assistance, training opportunities, grants and other resources. The Providers' Service Committee shall collect data, information and comments from providers in support of its mission. The Provider Services Committee shall also be responsible for instituting a process for resolving provider disputes and grievances.

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8.5.2 Duties. The following outlines the duties, action steps and timelines that the Provider Services Committee has established to evaluate the effectiveness of services and programs. The Committee will:

(i) Address and provide resolution, whenever possible, to concerns, requests or ideas brought forth by early child care and education providers (ECCEP).

(ii) Report matters to the Board of Directors requiring Board action and provide feedback to providers regarding Board responses at subsequent Provider Services Committee meetings and via Provider News Alerts as needed.

(iii) Review unresolved early child care education providers' grievances submitted pursuant to the Coalition's grievance policies.

8.5.3 Meetings. The Provider Services Committee shall meet at least quarterly throughout Miami-Dade and Monroe Counties, as the Committee shall decide, and engage in dialogue with early child education providers regarding their ideas, needs, and concerns.

8.5.4 Reporting Structure. The Chair of the Provider Services Committee or his/her designee shall report to the Coalition's Board of Directors certain actions and/or issues pertaining to early care and education providers as deemed appropriate.

Section 8.6 Governance and Bylaws Committee. The Governance and Bylaws Committee shall be a standing committee of at least three Members, appointed by the Chair, subject to approval by the Board of Directors. The Governance and Bylaws Committee shall meet at least once a year to review these Coalition's Bylaws, Program Guidance (or "Program Instructions") Memoranda issued by Florida’s Office of Early Learning ("OEL"), federal and state statutes, rules and regulations, and the Coalition's policies and procedures concerning governance and make recommendations to the Board of Directors for policies that provide specific guidance and direction to the Coalition and its leadership concerning salient aspects of governance. The Governance and Bylaws Committee shall also make recommendations concerning revisions to these Bylaws. The Chair of the Governance and Bylaws Committee shall be appointed by the Chair of the Coalition, subject to approval by the Board of Directors.

Section 8.7 Number of Committee Members; Vacancies. Unless otherwise provided herein, each standing committee of the Coalition shall have three or more Members who shall be appointed by the Chair, subject to the approval of the Board. The Chair of the Coalition shall appoint persons to fill vacancies on standing committees, subject to approval by the Board of Directors. Unless otherwise provided herein, the Chair shall serve as an ex-officio Member of each standing committee. Only voting Members register official votes on standing committees. If there are any vacancies

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in any Committee member’s position prior to the expiration of that Committee member’s term, the Chair of the Board of Directors may make an interim appointment to fill that position until the next meeting of the Board of Directors.

Section 8.8 Committee Meeting Attendance. An absence by a Committee Member from three (3) meetings of the Committee within any given fiscal year shall be considered a resignation from the Committee by that Member. The Chair shall send a letter to all Committee Members absent from two (2) meetings within a given fiscal year notifying them that their status as Committee Members is in jeopardy, and encouraging their attendance.

ARTICLE IX. OTHER SPECIAL COMMITTEES

Section 9.1 Other Standing Committees, Subcommittees and Special Committees. The Coalition may establish other standing committees and subcommittees, in addition to special committees as it deems appropriate to fulfill the Coalition’s mission or needs. The Coalition may also establish special committees that are advisory or fact-finding committees. The Coalition may appoint Members and Non-Members to its advisory or fact-finding committees. Fact-finding and advisory committees shall not be standing committees, cannot exercise Coalition authority and shall be limited to purposes of advising the Board of Directors.

Section 9.2 Procurement Evaluation Committees. Procurement Evaluation Committees are special, advisory and fact-finding committees that shall consist of persons appointed by the President/CEO in a manner consistent with the Coalition's procurement policies. The President/CEO shall create each Procurement Evaluation Committee pursuant to the Coalition’s procurement policies, and each such committee shall be limited in scope and duration. Each Procurement Evaluation Committee may consist of persons who are non-voting Members and persons who are not Members. Procurement Evaluation Committees cannot exercise final Coalition authority and do not have authority to make final, binding procurement decisions. Each Procurement Evaluation Committee shall be limited to purposes of finding facts and advising the Coalition staff, the Finance Committee and/or the Board of Directors.

9.2.1 One or more Procurement Evaluation Committees may be appointed as determined by the needs of the Coalition. Procurement Evaluation Committees may advise, draft, create, rank and/or evaluate bids, bidders, requests for bids, requests for proposals and/or proposals and these Committees may also exercise such other duties delegated by the Coalition’s Procurement Policies, the Finance Committee, the Board of Directors and/or the President/CEO. Procurement Evaluation Committees are to also make recommendations to the Board of Directors concerning bids, bidders, requests for bids, requests for proposals and/or proposals pursuant to the Coalition’s Procurement Policies. If non-voting Members are appointed, the Coalition must institute measures to ensure that such

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appointment is consistent with the Coalition’s procurement and conflict of interest policies.

9.2.2 The Procurement Evaluation Committee shall be responsible for screening, processing, evaluating and/or ranking proposals received by the Coalition as part of its procurement process, but shall not have final decision-making authority. The Procurement Evaluation Committee must make recommendations for contract awards to the Board of Directors, the Finance Committee and/or staff, as directed by the Board of Directors and/or the Coalition’s Procurement Policy.

Section 9.3 Audit Committee. The Audit Committee shall be a special, independent Committee responsible for ensuring that the operations of the Coalition are in compliance with applicable policies, procedures, laws and regulations. The Audit Committee shall be responsible for ensuring that the Coalition has adequate internal controls.

9.3.1 The Audit Committee shall recommend the selection of external auditors to the Board of Directors and shall be responsible for establishing for recommending the compensation of the external auditors.

9.3.2 The Committee shall oversee the auditing function of the Coalition. The Committee shall be responsible to approve recommend to the Board of Directors the selection of the firm to provide internal audit services. The Committee shall be responsible to approve the selection of the firm to provide external audit services.

9.3.3 The Chair of the Audit Committee or his/her designee will make a report to the Board of Directors as needed on the activities of the Committee and make recommendations as considered necessary.

9.3.4 Membership. The Audit Committee shall be composed of no more than five (5) persons appointed by the Chair of the Board of Directors. None of the persons appointed to the Audit Committee shall be part of management. No more than one member of the Finance committee shall be a member of the Audit Committee. Members will be appointed to staggered three-year terms and may serve for no more than two consecutive terms. The Chair of the Board of Directors shall appoint the Committee Chair and Vice-Chair, subject to approval by the Board of Directors.

The Chair or Vice-Chair of the Committee will present a report to the full board on the activities of the Committee and their recommendations regarding acceptance of audit and compliance reports, approval of selection of audit firms, and any other issues that the Committee members may deem necessary.

9.3.5 Duties. The Audit Committee shall oversee the audit functions at the Coalition. The Audit Committees duties shall include:

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(i) Selection of internal and external auditors

(ii) Approval of an internal audit plan

(iii) Report to the Board on the status of the internal control environment at the Coalition.

(iv) Review and approve audit reports, compliance reviews and any other independent review of the financial and operational aspects of the Coalition

(v) Oversee corrective actions and responses to audit findings

(vi) Monitor implementation of audit recommendations

(vii) Monitor adequacy of internal controls through implementation of audit recommendations

(viii) Investigate allegations of fraud Review and approve loss prevention reports

(ix) Monitor compliance with Code of Ethics and policies and procedures

(x) Assess financial risks and measures to address the risks, i.e., insurance coverage, business interruption plan, etc.

9.3.6 Meetings. The Audit Committee shall have as many meetings as it deems necessary to fulfill its responsibilities but in no event should the number of meetings be less than once a quarter.

ARTICLE X. LIABILITY

The Coalition shall indemnify any Member or Officer to the full extent permitted by the law.

ARTICLE XI. REVISION/REPEAL OF BYLAWS

These Bylaws may be amended, repealed or altered in whole or in part by a two-thirds vote of the Members at any regular or special meeting. Any proposal to amend, repeal or alter these Bylaws shall be delivered in writing to Members of the Coalition no fewer than ten days before the meeting in which the proposal is to be considered. These Bylaws are a part of the Coalition's school readiness plan and any amendment, repeal or alteration of these Bylaws constitute an amendment, repeal or alteration of the Coalition's school readiness plan.




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ARTICLE XII. RULES OF ORDER

Robert's Rules of Order, as amended, shall be the parliamentary authority for all matters or procedures not specifically covered in the Bylaws.

ARTICLE XIII. CODE OF ETHICS

The activities of the Coalition shall be governed by the Code of Ethics for Public Officers and Employees, as defined in Florida Statutes, §§ 112.313, 112.3135, and 112.3143.

DATED: September 9, 2013. BY: NAME: TITLE:

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