Board of Directors Meeting Agenda - CAPSLO

Board of Directors Meeting

Agenda

January 16, 2020

1030 Southwood

San Luis Obispo CA 93401

Meeting 5:15pm

Introductions/Presentations

Migrant and Seasonal Head Start

Head Start/Early Head Start

Friends of 40 Prado

Liaison Reports

Action

1. Approval of Minutes of Regular Board Meeting Minutes

Action

a. Finance Committee Minutes 12-18-19

b. Agenda Finance Comm Year End-Veterans Programs

c. CC Report - November 2019

2. Approval of Minutes of Finance Committee Meeting Minutes

a. December 2019 Minutes

Consent Agenda

Call To OrderDee Lacey

Roll CallMarci Sperlo

Reciting of the PromiseDee Lacey

Public CommentDee Lacey

Seating of Incoming and Continuing Board Members Diane "Dee" Limon, North County Low Income RepresentativeMaria Garcia, City of Paso RoblesSandee Menge, Low Income RepresentativeMargie Perez-Sesser, Private Representative

Action

Program Liaison Reports

Meeting Book - Board of Directors Meeting

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d. CAPSLO EXPENDITURES 1965 to PRESENT 2019

e. Agency wide statement of financial position oct 2019

f. Agencywide Rev-Expense by Program 10-31-19

Action

Action

Action

g. Financial Year in Review 2019

3. Approval to Submit a “Grantee Intent to Renew ProgramOperations” for fiscal year 10/1/20-9/30/21 from the U.S.Department of Veterans Affairs’ Supportive Services for VeteransFamilies Program Office

4. Authorization of Designated Signer for all Community CareLicensing Documents for CAPSLO CFS Division

Action

Action

6. Approval to submit a Subcontract Agreement with FresnoEconomic Opportunity Commission (EOC) for the Ca. Dept. ofCSD Solar PV Disgorgement Assistance Program (DAP-Solar)from 2/2/2020 - 11/30/2020 in the amount of approximately$100,000

Chief Executive Officer's ReportBiz Steinberg

Action

Finance Committee

8. Approval of Agency Annual 990 Form

Committee Reports

5. Approval to submit an application for a Continuation Grant inthe amount of $400,000 from the Department of Health andHuman Services Substance Abuse and Mental Health ServicesAdministration (SAMHSA)

7. Approval to enter into a Contract from the County of San LuisObispo Behavioral Health Department to provide educationservices in high schools

Planning Committee

President's ReportDee Lacey

Board Discussion

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Community Action Partnership

of

San Luis Obispo County, Inc.

Board of Directors Meeting Minutes of

December 19, 2019

Members of the Board

Dee Lacey, President

Mical Bovee, Secy./Treas.

Debbie Arnold

Lan George

Gary Jordan

Sandee Menge

Margie Perez-Sesser

Lisa Sperow

Absent

Carlos Sosa, Vice President

Chuck Cesena

Fran Coughlin

Rob Garcia

Steve Martin

Anneka Scranton

Erica A. Stewart

Call to Order at 5:35 pm

Roll Call – A quorum was present

Reciting of the Promise was led by Dee Lacey

Public Comment

Introductions/Presentation

Liaison Reports

A. Migrant and Seasonal Head Start

Joan reported they have started working on the Migrant and Seasonal Head Start budget.

B. Head Start/Early Head Start

The Executive Committee met to review and approve the items being presented tonight.

C. Friends of 40 Prado

Mary reported they had a great year.

They held an event for large donors at the Avila Yacht Club to thank them.

D. Program/Liaison Updates

Dee reported the Adult Day Center had a holiday celebration today.

They received a donation of $10,000 from a past clients family.

Staff

Raye Fleming

Loren Leidinger

Joan Limov

Jim McNamara

Angela Rico

Marci Sperlo

Biz Steinberg

Ron Torres

Guests

Mary Matakovich

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Consent Agenda

Minutes Approval

Approval of Minutes of Regular Board Meeting of November 21, 2019 - Action

Approval of Minutes of Finance Committee Meeting of November 20, 2019 – Action

On a motion by Gary Jordan seconded by Debbie Arnold the consent agenda is approved as presented. (MSC

Jordan/Arnold) All in favor.

Chief Executive Officer’s Report

1. Approval of the Head Start/Early Head Start 2020-2021 Goals and Objectives for San Luis Obispo

County – Action

Biz introduced Angela Rico to go over the Goals.

Angela reported these goals are the first year of a 5 year cycle. These goals are above and beyond what

the performance standards already require us to do. There are two goals – Health and Literacy and

Financial Literacy. The attached form shows the goals, measurable objectives and data tools for

tracking the outcomes.

They will have to create the curriculum for the Health Literacy. Prior outcomes showed a total of 97%

of Head Start Families and 96.2% of Early Head Start families requested and received Health Education.

The agency has curriculum called Your Money Your Goals for the Financial Literacy goal. It is available

in English and Spanish. The toolkit can be downloaded. We want parents to be aware of this

information.

Board Member Lisa Sperow, who works at Cal Poly offered to have students do a presentation to

families regarding tax credits. She has students fluent in Spanish that can come present.

On a motion by Sandee Menge seconded by Margie Perez-Sesser the above action is approved as presented.

(MSC Menge/Perez-Sesser) All in favor.

2. Approval of the Head Start Early Head Start Planning Calendar process for the 2019-2020 Program

Year – Action

Angela reported this calendar helps keep staff organized as well as showing when items need to be

brought to the PC and Board of Directors. This calendar goes through the end of June.

On a motion by Gary Jordan seconded by Debbie Arnold the above action is approved as presented. (MSC

Jordan/Arnold) All in favor.

3. Approval to submit an application to the California Department of Education, State Preschool (CSPP)

for Expansion Funds – Action

Biz reported this is an opportunity for us to expand. We are always trying to braid State and Federal

Funds for more children to receive services from our agency. Lately the State has been giving more

opportunities for expanding funds.

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Joan reported these funds are for 3-5 years olds. We are looking to apply for 302 children, full day, full

year which for CSPP is 246 days. We asked for a locally designed option, so 154 children will go for 121

days the balance of 148 children will go 246. These are Family Child Care Children, no Center Based.

On a motion by Margie Perez-Sesser seconded by Gary Jordan the above action is approved as presented.

(MSC Perez-Sesser/Jordan) All in favor.

4. Approval to submit an application to the California Department of Education, General Child Care

Program, Infant Toddler (CCTR) for Expansion Funds - Action

Joan stated there is a shortage of child care in our community. For this age group of 0-3, we are

requesting funding for up to 327 enrollment slots to be provided in partnership with Migrant and

Seasonal Early Head Start, Regional Head Start and State Stand along programs in Monterey, San Luis

Obispo, Kern, Santa Barbara, San Diego and Ventura Counties. We would serve 149 for 246 days and

serve 148 for 175 days, part day, part year. These are center based with the exception of 44 children in

Monterey County that will be placed in a family child care.

On a motion by Debbie Arnold seconded by Lisa Sperow the above action is approved as presented. (MSC

Arnold/Sperow) All in favor.

5. Approval to submit an application for a planning grant for Youth Programs in the amount of $50,000

from the USDA to support a Farm-to-School program in collaboration with the Santa Maria Joint –

Action

Raye reported this is a planning grant with the US Department of Agriculture in collaboration with the

Santa Maria High School District. The goal is to bring healthier eating to the schools. Many students in

this school district receive free or reduced meal prices. Currently we are doing Harvest of the Month

Boxes at the school which is not funded.

On a motion by Lisa Sperow seconded by Sandee Menge the above action is approved as presented. (MSC

Sperow/Menge) All in favor.

Committee Reports

Finance Committee

Mical reported the entire finance team attended the meeting yesterday to review

The line of credit as of $76,419.

Housing Trust Fund LOC balance for 40 Prado is $617 on 40 Prado

Total Vendor Credit Card Charges 134,174.56

N. MONT.

SLO / SD EHS MSEHS

Credit Card - Direct Charges TOTAL HS & EHS Partnerships MSHS Partnerships

Visa - Corporate 1,613 - - - -

American Express - IT 30,333 11,695 774 1,428 (405)

American Express - Corporate 12,520 957 - 1,600 402

American Express - Planning 88 - - - -

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American Express - Purchasing - - - - -

American Express - CCRC - - - - -

American Express - CFS 3,171 601 174 1,118 155

Total Direct Credit Card Charges $ 46,111 $ 13,253 $ 948 $ 4,146 $ 152

Total Head Start Charges $ 18,499

We have a small loss in Energy. 40 Prado is also running at a loss. Health has a surplus.

403B Committee

6. Approval of a onetime Match for 2019

Mical reported the Finance Committee has discussed this in the past. We are limited in staff

compensation, but this is a way to give to the staff. We did this last year as well. The recommendation

is to increase from 60% to 70% for a one time match.

On a motion by Sandee Menge seconded by Gary Jordan the above action is approved as presented. (MSC

Menge/Jordan) All in favor.

Selection Committee

Dee reported she, Carlos Sosa and Gary Jordan and Rosalee Sonny from the Adult Day Advisory Council met

and interviewed a candidate from the 5th District. The candidate has a passion for what CAPSLO does. The

committee is recommending Diane “Dee” Limon and approving the other incumbents Sandee Menge and

Margie Perez-Sesser.

They also discussed the rotation to the City of Atascadero and decided to stay in Paso Robles for the upcoming

term. Councilwoman Maria Garica

Debbie Arnold motioned to approve the applicants Diane Limon, Margie Perez-Sesser and Sandee Menge to

the Board of Directors seconded by Mical Bovee. (MSC Arnold/Bovee) All in favor.

President’s Report

Update

Board Discussion

Closed Session at 6:40pm

Personnel (Gov. Code § 54957) Came out of closed session at 6:55pm. No reportable action was taken.

Adjournment at 6:55 pm

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Finance Committee Meeting

December 18, 2019

11:30-1:00

CAPLSO Board Room

1030 Southwood Drive

San Luis Obispo, CA. 93401

Board/Committee Members Present

Mical Bovee, Chair and Secretary Treasurer

Carlos Sosa, V.P. CAPSLO Board of Directors

Sandee Mange, Low Income Representative

CAPSLO Staff Present CAPSLO Staff Present

Elizabeth “Biz” Steinberg, CEO Katie Guerin, Finance Specialist

Joan Limov, CFO Daniel Humphrey, Finance Specialist

Loren Ledinger, Outreach Dev. Director Lu Stephens, Finance Specialist

Brandy Graham, SSVF Program Manager Christi Williams, Finance Specialist

Andy White, Accounting Manager Adam Mora, GL/Purchasing Supervisor

Jason Holyfield, CFS Accounting Manager Tami Crawford, GL Control Specialist

Gillian Burdge, Accountant II Rodolfo Soriano, GL Control Specialist

Patty Czach, Accountant II Zach Matulovich, A/P Supervisor

Michael Gammon, Accountant II Kayla Hernandez, A/P Specialist

Cesar Garcia, Accountant II Karla Juarez, A/P Specialist

Tran Byrne, Finance Specialist Heather Kusel, A/P Specialist

Debi Dutra, Finance Specialist Carol Hughes, Recording Secretary

Committee Chair Mical Bovee commenced meeting at 11:45 a.m. Round table introductions of all

attendees were conducted. Informative 8-minute video on Veteran’s Services was viewed and appreciated by all.

Mical referred Committee to handouts and recapped November credit card charges and Lines of

Credit:

$134,175 total vendor charges

$46,111 direct charges included $18,499 Head Start charges

Corporate LOC due as of 12/16/19: $76,419 ($5,000 paid down on 12/16/19)

Housing Trust Fund LOC balance for 40 Prado: $617,726

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Finance Committee Meeting Minutes

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Review of Veteran’s Services Program

Michael Gammon referred Committee to handout materials and recapped the following:

FY 10/01/18 -10/31/19 Expenditures $1,260,987; 1-mo.extension given to all grantees

Temporary Financial Assistance: $325,359 represents 26% of budget, includes direct client

assistance such as rental assistance, client transportation, and emergency housing stability

supplies.

Supportive Services: $818,224 represents 65% of budget, includes staff salaries and fringe,

rents, supplies, contractors, and other costs related to running program.

Administrative Costs: $117,404 represents 9% of budget, includes administrative salaries,

rent, utilities, office overhead. Supplies, Indirect Cost and other costs to administer the

program.

Brandy shared with Committee an example of SSVF assistance to a Veteran in need. Katie is an

Army Combat Veteran who served in Iraq and was in the Army for 7 years. Katie entered into the

SSVF program on December 12th. Katie, a single mother with a 12-year-old son, had to vacate her

property today at 6:00 a.m. Within two hours assistance was lent in the areas of housing,

furnishings, appliance, and supply donations for Katie and her son.

Brandy referred Committee to handout showing income limits, eligibility & suitability criteria and

outcomes 10/1/18 – 9/30/19.

132 households screened

113 Veteran households enrolled

145 Total individuals served

82 of the households enrolled received financial assistance

61 individuals enrolled received benefit assistance such as:

o VASCD, VA Medical, Food Stamps, GA, Medicaid, SSI/SSDI applications, VA, appeals

28 individuals received legal assistance through our contract with San Luis Obispo Legal

Assistance Foundation

53 individuals placed into permanent housing. Average time for housing placement is just

under 65 days, well under national goal of 90 days.

2019-20 HVRP budget is $273,758. Brandy updated Committee on SLO Vets to Work Program

funded by Department of Labor program Homeless Veteran’s Reintegration Program. Program

targets homeless Veterans or Vets that are at risk of becoming homeless. Provides employment

services in the areas of resume writing, interview skills, job clubs, interview attire, gas for

interviews. Monies set aside for job driven training, on-the-job training and subsidizing wages.

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Finance Committee Meeting Minutes

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2019 Year in Review

Joan referred committee to the “Year in review 2019” handout that includes fiscal highlights by

month. CAPSLO finance staff presented the highlights from each month. Joan and Committee

complimented the entire Finance team on a job well done this year.

Review of Agency-wide Financial Statements

Joan provided highlights:

Statement of Financial Position

o current ratio of 1.11 and a net surplus of $174,972

o Grant receivables are at $9.5 million and vendor payables are $5.5 million

Statement of Revenue and Expense by Program

o Gross revenues $62,664,170 for 7 Months ended October 31, 2019

o Ahead in achieving budget of $92M for year ended March 31, 2020

o Indirect Earned, $4,107.003, deferring $763,935

o Spending for 7 months ended October 31st is up 25% or $12.5M over prior year.

Growth is primarily in Childcare programs.

o Energy showing a small shortfall 7 months into their program year.

o Homeless pledges collected in the current year against prior year expenditures

incurred show up as excess of revenue over expense on bottom line.

Biz complemented Joan on her ability for tracing our history and growth so effectively and thanked

the finance team for their support.

Next month Finance Committee will review and approve the Federal 990 Information return. The

meeting will be held January 15, 2020 and will start at 11:00am.

Mical adjourned meeting at 1:00 p.m.

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AGENDAFINANCE COMMITTEE2019 Year End Meeting December 18, 2019

11:30 Welcome YEARS!Finance Committee Chair & Board Members:Mical Bovee, Chair and Secretary TreasurerCarlos Sosa, Vice President CAPSLO Board of Directors; Rob Garcia ‐ Private RepresentativeMargie Sesser, Private Representative; Sandee Menge, Low Income Representative

Program Guest ‐ Brandy Graham, Veterans Services Manager

11:40 Lunch

12:15 Review of Veteran's Services ProgramsBrandy Graham, Program Manager; Michael Gammon, Accountant II

1,260,987$ HVRP ‐Veterans Reintegration Program ‐ Budget eff 273,758$

1,534,745$ 12:35 "Year in Review" ‐ see handouts

2019 Fiscal Highlights and Agency AccomplishmentsSummary of Investments made in our Communities 1965 to Present

12:55 Administrative Finance Update ‐ see handoutsReview of Credit Card Charges ‐ see handout and packet with detail chargesNovember Credit Card charges are $46,111 of which $18,499 are for Headstart Additional Vendor credit account charges are $134,175Lines of Credit: Corporate Line of Credit due as of 12/11/19 $ 76,419 paid $5k 12/16

Housing Trust Fund LOC for 40 Prado Rd 617,726 Total Due on Lines of Credit 694,145$

Program Financial Status & Updates Agencywide Financial Statements

1:00 Confirm next meeting date & Adjourn

Note ‐ request to meet at 11 instead of 11:30 due to Tax Consultant

Finance Team Staff: CFO, Accounting Director, Accounting Manager, Admin Assist II; Accounts Payable (4), Purchasing, General Ledger (3), CYFS Finance Specialists (6) and Accountants (8).

January 15, 2020, Wednesday at 11:00 am ‐ Approve the Federal 990 Information Returns, review the Agency‐Wide Contract listing and approve the 2020 Proposed Committee Schedule.

Administrative Staff: Elizabeth Steinberg, CEO; Jim Famalette, COO; Loren Leidinger, Outreach Development Director

SSVF ‐ Expenditures for Grant YE 10/31/19

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Community Action Partnership of San Luis Obispo County, Inc.Summary of Vendor Credit Card Charges - NOVEMBER 2019

Presented to CAPSLO Policy Council, Finance Committee & Board of Directors

Vendor Name / Nombre de Vendedor

1 Barnes & Noble Waiting for Statement 38.95 2 Home Depot 3410 - Energy & Weatherization 10,989.20 3 Home Depot 3812 - Facilities Department 3,245.03 4 Home Depot 0930 - Facilities Department 12,811.71 5 Home Depot 8403 - General 261.44 6 Home Depot 5283 - Kern MSHS 2,296.61 7 Home Depot 4624 - Monterey MSHS 139.58 8 Home Depot 3082 - Monterey MSHS 517.25 9 Home Depot 8884 - Ventura MSHS 1,632.86

10 Home Depot 2419 - San Diego HS 2,047.91 11 Kroger - Food for Less, Foods Co Waiting for Statement 1,649.57 12 Office Depot 42,642.87 13 Save Mart Supermarkets 4,379.60 14 Sears Waiting for Statement (760.27) 15 Smart & Final - Acct# 326735 1,319.05 16 Smart & Fina - Acct# 100149 l (40 Prado) Non-CFS Acct. 436.10 17 Vons/Safeway/Albertsons - Acct# 162957 CFS Acct. 14,841.24 18 Vons/Safeway/Albertsons - Acct# 75525 Non-CFS Acct. 1,771.40 19 Walmart #1- Acct# 4478 8,669.78 20 Walmart #2 - Acct# 1369 Non-CFS Acct. 3,190.04 21 Wex Bank (Chevron - MSHS) - 169 11,011.48 22 Wex Bank (Chevron - Corp) - 729 11,043.16

Total Vendor Credit Card Charges 134,174.56 N. MONT.SLO / SD EHS MSEHS

Credit Card - Direct Charges TOTAL HS & EHS Partnerships MSHS PartnershipsVisa - Corporate 1,613 - - - - American Express - IT (BC) 30,333 11,695 774 1,428 (405) American Express - Corporate 12,520 957 - 1,600 402 American Express - Planning 88 - - - - American Express - Purchasing - - - - - American Express - CCRC - - - - - American Express - CFS 3,171 601 174 1,118 155

46,111$ 13,253$ 948$ 4,146$ 152$ 18,499$

See Details on Separate Handout

Total Head Start Charges

Credit accounts that CAPSLO employees are able charge program expenditures to and involve a line of credit issued through a card type instrument are listed below:

Las cuentas de crédito que los empleados de CAPSLO pueden usar para gastos de programa y usar como linea de crédito repartidos por un tipo de tarjeta estan listados abajo:

November Charges /

cargos el noviembre

Total Direct Credit Card Charges

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COMMUNITY ACTION PARTNERSHIP of SAN LUIS OBISPO CO. INC.INVESTED IN OUR COMMUNITY AND FAMILIESIncorporated 12/8/1965, FYE 3/31

ANNUAL EXPENDITURES BY MARCH FISCAL YEAR END

1965 31,650$ (1) 1993 5,940,574 1966 425,000 1994 5,896,380 1967 648,556 1995 7,260,115 1968 720,618 1996 12,185,875 1969 800,686 1997 13,699,178 1970 889,651 1998 17,208,971 1971 988,502 1999 22,479,616 1972 1,098,335 2000 28,730,312 1973 1,220,372 2001 32,608,138 1974 1,435,732 2002 39,108,451 1975 1,595,258 2003 43,321,066 1976 1,772,509 2004 44,751,284 1977 1,969,454 2005 44,969,016 1978 2,095,164 2006 45,187,202 1979 2,228,898 2007 50,637,268 1980 2,371,168 2008 53,616,310 1981 2,522,519 2009 57,423,486 1982 2,683,531 2010 56,722,149 1983 2,854,820 2011 62,793,087 1984 3,037,043 2012 61,884,239 1985 3,230,897 2013 61,599,123 1986 3,437,124 2014 61,681,565 1987 3,618,026 2015 67,928,694 1988 3,808,448 2016 71,879,761 1989 4,209,559 2017 80,264,020 1990 4,343,258 2018 84,119,292 1991 5,186,146 2019 90,647,196

1992 4,973,813 2020 62,489,198

Total Investment 1,351,228,306$ Note:

$1 billion, Three hundred fifty one million dollars invested in our Communities!

(1) Expenditures are estimated, based on historical research, archived information and on actual audit reports starting in 1988. Our first Head Start Grant is shown in 1965.

In December, we recognized our 54th anniversary, with a lot to celebrate:

(2) The amount we earned in the 1st 30 years of service to the SLO Community, $76,033,694, is less than the amount we earned in the most recent year, 2019.

7 months ending October 2019

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10/31/2019 3/31/2019 3/31/2018ASSETSCURRENT ASSETS

Cash 3,543,968$ 1,353,217$ 2,158,948$ Grants and accounts receivable 9,583,921 7,806,575 6,532,481 Inventory 93,220 67,450 77,739 Prepaid Expenses 187,230 211,275 209,766

TOTAL CURRENT ASSETS 13,408,339 9,438,518 8,978,935 PROPERTY AND EQUIPMENT 16,367,587 16,536,967 14,483,672 DEPOSITS 67,639 64,959 59,584 TOTAL ASSETS 29,843,565 26,040,444 23,522,192

LIABILITIES & NET ASSETSCURRENT LIABILITIES

Accounts Payable and Accrued Expenses 5,459,477 4,326,747 5,276,823 Line of Credit - operating 93,966 739,847 - Line Of Credit - 40 Prado 617,726 643,773 - Deferred Income 5,931,588 2,570,303 2,589,733

TOTAL CURRENT LIABILITIES 12,102,757 8,280,669 7,866,556 NOTES PAYABLE 829,499 865,924 927,705 NET ASSETS 16,911,309 16,893,850 14,727,931 TOTAL LIABILITIES AND NET ASSETS 29,843,565$ 26,040,444$ 23,522,192$

BEGINNING BALANCE 16,736,337$ 16,855,559$ 14,347,970$ NET SURPLUS / (DEFICIT) 174,972 38,292 379,961 ENDING FUND BALANCE 16,911,309$ 16,893,850$ 14,727,931$

Current Ratio 1.11 1.14 1.14As of December 14, 2019

Community Action Partnership of San Luis Obispo CountySTATEMENT OF FINANCIAL POSITION

As of October 31, 2019

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Community Action Partnership of San Luis Obispo CountyRevenue and Expense by Program

FOR THE SEVEN MONTHS ENDED OCTOBER 31, 2019

REVENUE General Fund

CSBG & Admin

Head Start & Early Head

Start

Migrant and Seasonal

Head Start

State Child Developmen

tCCRC AP and R &R

Child Care Food

Programs

Health & Prevention Services

Sheltering & Veterans

Energy Conserv. Services

Family Support Services

TOTAL (1)

Federal Revenue - 140,912 8,742,647 27,584,272 - - 1,587,733 627,670 342,874 715,628 19,189 39,760,925$ Federal Revenue Veterans - - - - - - - - 665,566 - 29,400 694,966 F PACT/MCal Revenue - - - - - - - 1,115,309 15,798 - - 1,131,108 City Income - - - - - - - 4,188 81,699 116,883 - 202,770 County Income - - 52,983 27,736 13,050 1,179,370 - 89,753 471,314 43,081 734,490 2,611,778 State Income - - - 17,063 7,530,412 6,890,352 - - - - 22,185 14,460,012 Interest Income 180 - - - 136 142 - 730 - - 18 1,207 Participant Support - - - - 72,354 194,683 - 19,504 - - 74,572 361,112 Foundation Income 540 - - 60,600 - - - 11,250 15,000 - 23,041 110,430 Private Corporate Revenue - - - - - - - 236,409 304,507 443,791 - 984,707 Other Income 30,621 - - - - 1,394 - - 158 - - 32,173 Intercompany Income - - - - - - - 532 - - - 532 Donations (2) 14,681 - - 16 - 500 - 953 105,774 2,577 8,107 132,609 Fundraising - - - - - 6 - 35,416 - - - 35,422 Indirect Revenue - 4,107,003 - - - - - - - - - 4,107,003 Eliminate Indirect earned (3) (4,107,003) (4,107,003) Community Fundraising - - - - - - - - 87,500 - - 87,500 Bequeaths - - - - - - - - 35,256 - - 35,256 Revenue In-Kind - - 243,605 1,590,508 - 5,548 - - 62,019 98,528 21,454 2,021,663 TOTAL REVENUE 46,023$ 140,912$ 9,039,235$ 29,280,195$ 7,615,951$ 8,271,995$ 1,587,733$ 2,141,714$ 2,187,466$ 1,420,489$ 932,456$ 62,664,170$

(4) (4) (5) (7)

(1) Spending for the 7 months ended October 31, 2019 is up 25% or $12.5 million from prior year, primarily due to growth in Childcare programs.

(7) Energy and Weatherization program is currently showing a small shortfall. Revenues have been more consistent and stable in 2019 and we expect to be breakeven.

As of December 14, 2019

(2) Homeless Services revenue includes a significant use of donations needed to balance at 10/31/19, Housing Trust Fund Line of $616,703 is not due until 2023.

(4) State funded Childcare programs operated in our State Child Development division and in our CCRC division have been expanding rapidly. Growth is supported by several increases in our contracts. Expansion #2 State funds for Preschool and Infant/Toddler children are pending for over 3 million dollars and Expansion #3 has just been submitted.(5) Health Clinics for the seven months ended 10/31 continue to show a healthy surplus. AED fundraising supports Adult Wellness and Tattoo Removal.(6) Capital Purchases of $523,870 are primarily for improvements at child care centers. $48,185 was to fund an Architect for planned Detox building and to do some Shelter repairs.

Overall - Agency spending is expected to exceed orignal projections for FYE 2020, based on Monterey County Head Start expansion and expansion of State and Federal Child Care services.

(3) Indirect Revenue at 8% is eliminated as it is in each program's revenue. At October 31st. $763,935 of indirect is deferred to cover Administrative costs through the fiscal year end.

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FOR THE SEVEN MONTHS ENDED OCTOBER 31, 2019

EXPENSE General Fund

CSBG & Admin

Head Start & Early Head

Start

Migrant and Seasonal

Head Start

State Child Developmen

tCCRC AP and R &R

Child Care Food

Programs

Health & Prevention Services

Sheltering & Veterans

Energy Conserv. Services

Family Support Services

TOTAL (1)

Personnel Costs - 1,980,418 4,117,690 9,924,818 3,777,390 995,889 94,395 904,596 851,445 565,359 498,501 23,710,502$ Employee Benefits 1,500 570,194 1,650,754 3,957,321 1,410,782 296,802 34,964 296,079 297,120 221,975 172,902 8,910,392 Volunteer Services In-Kind - - 138,081 992,910 - 1,299 - - 46,998 - 12,150 1,191,439 Service Provider Payments 364 - 475,207 4,023,557 320,261 6,007,322 469,994 2,097 186,254 5,613 28,494 11,519,162 Consultants, Legal and Audit 4,792 296,677 78,674 172,352 15,805 51,997 3,817 53,951 195,937 - 47,673 921,676 Contractors In-Kind - - 31,555 257,162 - 4,000 - - 15,022 98,528 - 406,266 Medical Expenses 385 - 11,754 28,813 4,391 - - 220,763 478 - - 266,584 Materials and Supplies 15,155 108,433 588,673 1,100,501 739,386 88,899 849,708 88,032 135,080 285,066 29,877 4,028,808 Travel and Transportation 825 104,979 173,343 526,822 65,915 29,977 12,335 38,562 53,705 38,796 23,173 1,068,433 Repairs and Maintenance 6,096 63,607 181,932 505,346 283,176 34,735 20,654 34,533 54,367 11,180 3,949 1,199,574 Training and Seminars 332 26,649 79,160 112,254 27,286 12,836 919 6,607 8,277 191 4,272 278,782 Rent - 79,530 328,633 411,910 122,425 80,990 6,081 38,943 45,353 39,526 18,663 1,172,052 Space In-Kind - - 62,313 271,753 - - - - - - 9,252 343,318 Utilities and Telephone - 31,690 123,651 271,781 99,975 15,531 6,562 28,872 64,208 11,022 9,419 662,710 Insurance - 93,490 92,335 202,737 49,723 4,951 1,807 29,840 9,952 13,156 2,722 500,714 Postage and Printing 2,165 25,545 30,745 43,087 19,953 14,083 2,118 1,974 1,381 4,634 1,135 146,820 Capital Purchases (6) - - 122,134 289,496 71,155 - - - 41,085 - - 523,870 Human Resource Support Cos 6,174 78,985 81,630 145,737 41,191 19,991 1,381 20,169 7,853 5,260 2,742 411,115 Parent Involvement - - 16,370 125,807 7,838 - - - - - - 150,014 Other Expenses 55 4,356 464 806 426 116 202 39,984 11,073 24,427 - 81,908 Other In-Kind - - 11,656 68,684 - 249 - - - - 52 80,640 Depreciation Expense 1,363 - - - - - - 17,268 - 335 - 18,966 Interest Expense 3,791 - - - - - - 2,645 2,831 - - 9,268 Delegate Agency Services - - - 4,122,251 - - - - - - - 4,122,251 Indirect Expense (3) 3,027 (3,323,641) 642,481 1,724,292 558,874 612,329 82,795 144,400 153,799 98,096 67,482 763,935 TOTAL EXPENSES 46,023$ 140,912$ 9,039,235$ 29,280,195$ 7,615,951$ 8,271,995$ 1,587,733$ 1,969,317$ 2,182,216$ 1,423,165$ 932,456$ 62,489,198$

(5) (7)CHANGE IN NET ASSETS -$ -$ -$ -$ -$ -$ -$ 172,398$ 5,250$ (2,676)$ -$ 174,972$

% Spent on Budget of $92,170,440 127% 55% 49% 79% 69% 67% 70% 66% 55% 65% 57% 68%

October 2018 Expense 17,312 179,195 6,611,483 24,317,465 5,055,619 5,591,624 1,316,841 1,453,516 3,586,672 1,088,450 764,289 49,982,466$

Net Incr(decr) in Expense 28,711 (38,283) 2,427,752 4,962,730 2,560,333 2,680,372 270,891 515,801 (1,404,456) 334,714 168,167 12,506,732$

% incr (decr) 166% -21% 37% 20% 51% 48% 21% 35% -39% 31% 22% 25.0%(1)

Community Action Partnership of San Luis Obispo County, Inc.Agency Wide Expenditures by Program

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COMMUNITY ACTION PARTNERSHIP of SAN LUIS OBISPO CO. INC. 2019 YEAR IN REVIEW Finance Committee – December 18, 2019

January

The Finance Committee met and reviewed 2019 Agency Contract listing for approximately 220 departments for $92 million including in‐kind funds of approximately $6 million.

Committee reviewed and approved 2018 Form 990 "Return of Organization Exempt from Income Tax" and set the 2019 schedule of meetings and program reviews.

Child and Adult Care Center Based Food Program monitoring was conducted with good results and no findings.

Received additional $70,000 from Dignity Heath to fund another case manager for our Recuperative Care Program at 40 Prado Homeless Shelter.

Payroll issued 1,190 W‐2 forms to employees for the Year ended Dec 31, 2018

February Office of Head Start awarded a COLA of 1.77% for regional HS/EHS programs in San

Luis Obispo and San Diego counties and the budget applications were submitted for both contracts. A $117,173 increase for SLO county and $87,484 for SD county. COLAs were awarded to all other Head start programs at the time of their renewal.

Effective February 1st, a Cost of Living Adjustment of 2% was approved by our Board and issued to all employees.

Finance Committee reviewed Migrant Seasonal Head Start and Early Head Start in nine counties with 2,113 children and expenditures of $29,805,710. Total of in‐kind contributions from our parents and vendors included in expense was $3,030,503.

A Budget Revision was approved to carryover $175,820 in funds to provide increased days of employment for MSHS staff to recruit and enroll families in each county.

Staff, parents and board members attended the NMSHSA Annual Conference 2/10‐2/12 in DC.

March Finance Committee reviewed Energy Conservation, Weatherization & Minor Home

Repair Services with total revenues of $2,287,229.

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The Finance Committee and Board reviewed and approved the Agency wide budget for the FYE March 31, 2020, totaling $92,231,892 in estimated revenue

Office of HS Class Monitoring 3‐4‐19. Awarded a 3rd MSEHS Partnership grant to serve 70 FCC children in Ventura and

Kern. $1,025,000 in recurring funding plus $222,000 startup effective March 1, 2019. Brown Armstrong CPAs initiated tests of program compliance and internal controls,

eligibility and systems review into mid‐April. April

Finance Committee and Board approved updated Finance Policy and Procedures Manual in accordance with the changes in OMB procurement regulations and the addition of a comprehensive gift acceptance policy.

OHS Federal Monitoring review of San Diego Head Start/Early Head Start programs. Focus Area 2‐Finance, Facilities, HR and programmatic. No findings or concerns were noted.

California Department of Education awarded CAPSLO an additional $145,494 in Childcare funds for CAPSLO to operate at Learn Connect Play in downtown SLO.

Annual Children’s Day in the Park happened with reportedly 3,000 kids attending the festivities.

Title X renewed at $220,000, which was an increase of $50K.

May The Teen Monologue community performances occurred on Tuesday, May 14th.

“Composed as a series of monologues and scenes, Teen Monologues is based on interviews and surveys from local teens and teen parents

Awarded $100,000 in funding from Fresno County to enact Early Math and Science Initiative, a project aimed at getting Math & Science introduced at an early age.

June On June 3rd, CAPSLO hosted the Afternoon of Epicurean Delight Fundraiser at the

Chapman House in Shell Beach; yielding $56,679 in ticket sales, sponsorship and auction revenue with a net profit of approximately $40,430. The event funds a variety of crucially needed health services programs.

OHS Federal Monitoring review on 6/17‐6/21 of Migrant and Seasonal Early Head Start Partnership program. No findings or concerns were noted.

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Agency‐wide Annual Independent Audit commenced for the FYE March 31, 2019 conducted by Brown Armstrong CPAs.

Finance Committee reviewed the San Luis Obispo and San Diego Head Start/Early Head Start programs for the FYE 3/31/19 with total expenditures of $11,574,140.

We have received $700,000 in funds for the new Detox Center to be constructed adjacent to the 40 Prado Homeless Services Center. $500,000 was from the County of SLO, $150,000 from a Foundation. Waiting for an additional $358,000 in funding from the State of California and regulatory assessments to start construction in 2020.

Awarded CSBG one‐time funding of $30,000 for use at 40 Prado for data collection July

Received grant for Monterey County Head Start and Early Head Start $8,852,418; amount includes one‐time startup of $3,758,892. We will be providing EHS services for all of Monterey County and HS services in San Ardo, King City, San Lucas, Seaside and Marina.

The part year State Migrant contract received additional funding of $541,823 to serve 48 children at the Parlier center in Fresno County.

The CDE issued amendments increasing the Standard Reimbursement Rate by 3.25%. Alternative Payment Program was awarded 3.3 million in funds similar to the

significant increase the program received last year. Received award of $273,758 for the HVRP program. This program provides veteran

employment reintegration services and partners with the SSVF program already in place.

HR restructured their on‐boarding orientation for CAPSLO staff. Effective 7/1/19 MSHS providers received a rate increase for Family Child Care

services. United Way provided $42,665 in additional funds to continue working toward the

goal of accessing quality, affordable early care and education in Gonzales, CA through capacity building of local Family, Friend and Neighbor (FFN) providers.

First 5 provided funding for training and technical assistance to the Alegria and Little Angels centers in Monterey county.

August Employee Awards banquet conducted at the Paso Robles Inn celebrating Employees

who have served from 5 to 40 years.

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Implemented ACH payment processing for childcare providers contracted under Federally funded childcare programs passed through the State of California.

Finance Committee reviewed the Housing, Case Management and Homeless Services programs with expenditures of $2,574,357, including in‐kind of $248,442.

Finance Committee reviewed Central Administration Indirect Revenue and expenditures of $5,662,119 along with the Community Services Block Grant of $335,949. Indirect at March 31, 2019 represented an increase of 11% over prior year.

Home based food had a monitoring visit for both program and fiscal for the month of March 2019 and passed with flying colors.

September

The Annual audit exit was conducted by Brown Armstrong, CPAs with the Audit Committee, the Finance Committee and the Board of Directors. The 2019 Annual Independent audit was reviewed and accepted by the Board. Total revenues for the FYE March 31, 2019 were $90,685,488 with a small surplus of $38,292 remaining. The revenues represent a 7.3% increase over prior year. No findings or material weaknesses were noted.

Education Team kicked off Frogstreet Curriculum implementation with an emphasis on music and movement session, California State University, Monterey Bay.

Title X – Additional $60,000 was awarded to the base grant plus an additional $75,000 was awarded specifically for STD awareness making total Title X funding $355,000 for FYE 3/20. TV & radio advertising will be utilized heavily with these funds.

Finance Committee reviewed the Health & Prevention Services Program with combined expenditures of $3,191,023 and a surplus of $423,112 in clinics.

Indirect Rate Audit and Proposal at 8% was submitted to HHS on 9/30/19. Commenced Independent Grant Specific Audit of State Childcare Contracts for

Center Based, Family Child Care, Alternative Payment and Resource & Referral programs for the FYE June 30, 2019 by Brown Armstrong, CPAs. The Audit was completed with no findings or concerns.

October

Finance Committee reviewed State Center Based & Family Child Care Programs Childcare resource programs with total expenditures of $23,062,320. (18% growth)

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San Diego County Office of Education issued the QPI (Quality Preschool Initiative) funding amount of $81,000 for the 19‐20 program year to assist our Head Start parents and teaching staff with training and classroom support.

Centers braided w/ CSPP extended services for an additional 10 days in October and November for toddlers and preschoolers.

Signed contract with Monterey Peninsula Unified School District to partner with CAPSLO Head Start in serving 60 children in Marina and 60 children in Seaside effective November 1st.

403B Independent Audit report as of 12/31/18 was issued with net assets available for benefits of $24,220,516, No findings. Submitted to the IRS with Form 5500, annual return.

November

In November, the Finance Committee reviewed: o CACFP Food Programs – Center Based, earnings of $1,419,584 and 2,631

clients and 664,613 meals and snacks served. o CACFP Food Program – Home Based with earnings of $902,023 serving 109

homes throughout SLO County. Combined, these two food programs expended $2,321,607 and served over 1 million meals to low income children.

o Adult Day Services program operating in Paso Robles. Total expenditures were $313,423, an 8% increase due to 1‐time funds received. Enrollment is steady with 30‐35 adults enrolled and average daily attendance of 18.

o EHS Child Care Partnership grant with $4,221,936 in expenditures and 164 children in SLO and Kern Counties. Included is $1,647,481 in in‐kind.

December

Energy Division received new funds called 3C‐Ren; funds are ensured for the next four years and the initial “start‐up” contract we received is $70,599. It will likely be a $200,000 ‐ $400,000 contract per year going forward.

CCTR & CSPP Expansion funding applications were submitted to CDE for additional funding in Kern, Monterey, San Diego, Santa Barbara, San Luis Obispo and Ventura counties. If awarded, this would be $5.4 million of additional CCTR funding & $2.8 million of additional CSPP funding.

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December (continued) Finance Staff traveled to Madera to conduct a monitoring of Madera Community

Action Partnership, our delegate agency in the operation of the Migrant Head Start Program in Fresno. No significant concerns or findings were noted.

San Joaquin classrooms extended services to mid‐December. HR/Payroll has 1,257 pending W‐2 s to issue to employees as of 11/30. Cumulatively

we are now at employee# 7436. For comparison, our CEO is at #555! Over 22,251 direct deposits and 3,284 payroll checks have been issued in the first 11

months as well. Accounts payable has processed 24,300 checks to vendors, providers, participants

and employees; and approximately 69,200 invoices were paid through November 30th. (11% increase over prior year)

Submitted budget request for $350,000 to SLO Sheriff’s department for increased jail services in Parent Education and Tattoo Removal.

The Committee met with the entire Finance Team who presented an over‐all look at the calendar year 2019, summarizing fiscal highlights, challenges and accomplishments.

The Supportive Services for Veterans and their Families Program was highlighted with an introduction by Brandy Graham, Program Manager.

December 8, 2019 marks the 54th anniversary of CAPSLO and celebrates the investment in our families and communities as of October 31st of over

$1 billion three hundred and fifty‐one million!

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BOARD ACTION REQUIRED

January 16, 2020

ITEM: Approval to Submit a “Grantee Intent to Renew Program Operations” for fiscal year 10/1/20-

9/30/21 from the U.S. Department of Veterans Affairs’ Supportive Services for Veterans Families

Program Office for the Supportive Services for Veteran Families’ (SSVF) grant in the amount of

$1,066,426.

ACTION REQUIRED: Board approval

SUMMARY NARRATIVE:

CAPSLO’s SSVF Program currently operates a multi-year grant award with a budget period that ends 9/30/20.

In order to ensure continued operations of the grant in FY 2021, the program is required to complete an

online “Grantee Intent to Renew Program Operations.” The Intent to Renew will officially confirm CAPSLO’s intent to continue SSVF program operations in the next fiscal year beginning 10/1/20. The Intent to Renew

entails a certification by CAPSLO’s CEO that SSVF participates in local Continuum of Care (CoC) planning

efforts, at least one letter of support from a CoC served by the grant, and a budget.

BUDGET/FINANCIAL IMPACT:

Funding of $1,066,426 will support continued delivery of services to Veterans and their families for the

twelve-month period effective 10/1/20 through 9/30/21. Eight staff and one community partner will be

supported in the program year. The program will serve an estimated 106 households residing in central,

coastal, and northern San Luis Obispo County.

STAFF RECOMMENDATION:

Recommend approval. This program has provided needed support to Veterans and Veteran families since

2014. Due to the high cost and low availability of affordable housing in the county, the SSVF program

continues to be an essential support for Veterans and Veteran families who are homeless or who are facing

housing insecurity.

CHIEF EXECUTIVE OFFICER'S RECOMMENDATION:

Recommend approval. The SSVF program has been a critical component in SLO county for “serving those who have served.” It is essential that SSVF continues to provide housing assistance, employment support, and

other services that increase the self-sufficiency of San Luis Obispo County Veterans and their families.

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January 16, 2020

ITEM: Authorization of Designated Signer for all Community Care Licensing Documents for CAPSLO CFS

Division

ACTION REQUIRED: Board approval for authorization

SUMMARY NARRATIVE:

Debra Welch, a Director under the CFS Division, is currently the designated signer for all Community Care

Licensing Documentation Requirements and submission of Licensing Applications for Board Approved Grants

for the CAPSLO CFS Division. This authorization includes the ability to designate responsibility to the Center

Supervisors for center oversight and general communication with Community Care Licensing on CAPSLO’s behalf at all childcare centers owned and operated by CAPSLO. Such appointments will be insured to comply

with all Community Care Licensing regulations as stated in Title 22 and will be recognized as the liaison

between both agencies in conjunction with Debra Welch acknowledgement.

BUDGET/FINANCIAL IMPACT: None


Recommend approval. Debra Welch is fully qualified and holds all required documentation by Community

Care and Licensing.

POLICY COUNCIL RECOMMENDATION:

Not Applicable

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval.

1-16-2020

Dee Lacey, Board President Date

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January 16, 2020

ITEM: Approval to submit an application for a Continuation Grant in the amount of $400,000 from the

Department of Health and Human Services Substance Abuse and Mental Health Services

Administration (SAMHSA) for treatment of co-occurring mental health and substance abuse addictions

for homeless individuals – 2020/21 (Year 4).

ACTION REQUIRED: Board approval.

SUMMARY NARRATIVE:

In 2017, CAPSLO was awarded a five-year grant from SAMHSA to support the local implementation of a

community infrastructure that integrates behavioral health treatment and services for substance abuse

disorders and co-occurring mental health and substance use disorders for chronically homeless individuals and

families. In October 2017, CAPSLO (lead agency) partnered with Transitions Mental Health Association

(TMHA), and Restorative Partners and is in collaboration with Community Counseling Center, CHC, County

Behavioral Health/Drug & Alcohol Services and CenCal to provide services to up to 30 individuals per year.

There are three types of activities being supported with this funding: 1) behavioral health and other recovery-

oriented services; 2) coordination of housing and services that provide permanent housing and supportive

services; and 3) efforts to engage and connect clients to enrollment resources for health insurance, Medi-Cal,

mainstream benefits programs and wraparound/recovery support services. Individuals enter the program

through 40 Prado or community outreach/referrals, and receive services from the partners listed above.

CAPSLO provides overall leadership, case management, and conducts all data management services.

Although CAPSLO was awarded the grant for a five-year period, a yearly continuation grant is required to be

submitted, which provides CAPSLO with an opportunity to make any necessary fiscal and programmatic

changes.


Continued funding of $400,000 will support 3.275 FTE CAPSLO staff, program supplies, contracted services and

indirect. CAPSLO will contract out approximately $60,000 in services for evaluation, sober living (through

Restorative Partners, Middlehouse and Casa Solana).


Recommend approval. In the 40 Prado Homeless Services Center, fully integrated behavioral health and

substance abuse treatment is crucial. This grant allows CAPSLO to have a “one-stop shop” for case management, housing support, mental health counseling and addiction treatment.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION:

Recommend approval. Fully integrated behavioral health and substance abuse treatment is a critical piece for

reducing chronic homelessness in San Luis Obispo County. This grant is implementing a treatment system that

has been previously unavailable in our community for the homeless population, and necessary for them to

overcome addictions that prevent them from accessing the housing services currently available.

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January 16, 2020

ITEM Approval to submit a Subcontract Agreement with Fresno Economic Opportunity Commission (EOC)

for the California Department of Community Services and Development (CSD) Solar PV Disgorgement

Assistance Program (DAP-Solar) from 2/2/2020 - 11/30/2020 in the amount of approximately

$100,000 (Contract #ES-2020-002)

ACTION REQUIRED: Board approval to execute contract

SUMMARY NARRATIVE:

The Disgorgement Assistance Program is a CSD program funded through the October 2017 Federal Energy

Regulatory Commission (FERC) and Barclay’s Bank settlement agreement. FERC approved an agreement resolving claims against Barclay’s for federal banking violations. The agreement provides that $9.4 million shall

go to the LIHEAP program in California to benefit electric energy customers. CAPSLO already has a DAP

agreement for providing weatherization. This separate agreement involves funds that have been set aside for

photovoltaic solar training and installation. Fresno EOC is the contract administrator for DAP-Solar and is

offering a subcontract to our agency to perform five solar PV installations for low-income households in San

Luis Obispo County.

Energy crew have already participated in a 6-part training session over the past three months that provided an

overview on the solar panel installation process from start to finish. Under this new contract, Energy crews will

get hands on training in installing PV systems.


Payment for activities performed under this contract is based on a $5.00 per Watt reimbursement for five

solar PV installs up to a maximum not exceed 20,700 Watts or 4,140 per home which translates to a maximum

possible reimbursement of $103,500.

The budget below is based on projected revenue of $100,000:

Budget Category Amount

Personnel 38,594

Materials 42,900

Program Support 4,200

Tools/Equipment 4,400

Training Fees 2,499

Indirect Allocation 7,407

Total Contract Amount: $ 100,000


Recommend approval. This is a new program for Energy and CAPSLO and offers our first opportunity to install

solar PV systems while receiving professional training in planning, design and installation.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION:

Recommend approval. This contract represents another new opportunity to serve San Luis Obispo County’s low-income residents and may be a new chapter for Energy as they enter into the solar field.

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January 16, 2020

ITEM: Approval to enter into a Contract from the County of San Luis Obispo Behavioral Health Department to

provide education services in high schools to collect data on a mindfulness curriculum for the County’s contract with the State of California.

ACTION REQUIRED: Board approval to enter into subcontractor agreement

SUMMARY NARRATIVE:

The State of California Department of Behavioral health released an RFP to counties in California to provide

projects that are novel, creative, and/or ingenious mental health practices/approaches that contribute to

learning and that are developed within communities through a process that is inclusive and

representative, especially of unserved, underserved, and inappropriately served individuals. To that end,

The County of San Luis Obispo Department of Behavioral Health released an RFP for a subcontractor to

propose activities that would meet these criteria of innovative mental health approaches. CAPSLO’s Youth

Programs proposed a Holistic Adolescent Health curriculum, and was selected by the County to participate in

the proposal as a subcontracting partner. The County was awarded the grant.

As a subcontractor to the County of San Luis Obispo, Youth Programs will develop and provide a skill-building

health curriculum and training delivery model for youth ages 13-18. The training shall include a

comprehensive mental, physical, and social health curriculum to promote positive life choices related to

adolescents' health and well-being. The curriculum shall be developed in collaboration with teens and school

staff to include fifteen (15) classroom sessions on mindfulness skills and other health knowledge and one-

on-one follow-up coaching with a small group of youth. The curriculum shall be developed, and

implementation shall begin during FY 2019-20, with the entire project continuing through September, 2023.

Anticipated project timeline includes a six-month start-up period, three years of implementation and

assessment of students in the programs, and a six-month period of evaluating the effectiveness of the

curriculum and coaching among teens.

CAPSLO relied on its strong relationship with Morro Bay High School and Lopez Continuation High

School, which have both agreed to implement and test the effects of a holistic training curriculum, which

shall include mental, physical, and social health topics, as well as testing of additional impacts of

personalized coaching. The goal is to explore innovative ways to improve overall teen wellness, including

the reduction of stress and anxiety.


CAPSLO Youth Programs will receive $120,000 for services provided in FY 2019-2020 as follows:

Salaries $ 52,344

Fringe Benefits 18,241

Evaluation Consultant 20,930

Supplies 4,745

Travel 3,900

Other Overhead 10,951

Indirect 8,889_

Total $ 120,000

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Recommend approval. Youth Programs has built a reputation of excellence in adolescent health and Positive

Youth Development with school districts in both San Luis Obispo and Santa Barbara Counties. With its decade

of Teen Pregnancy Prevention federal funding to provide reproductive health education in classrooms coming

to an end this June, this funding stream will be augmented by fee-for-service wellness education with other

schools and agencies, as well as the securing of other grants focused on teen wellness. In alignment with

CAPSLO’s mission, the ability of teens to maintain physical and mental health directly affects their abilities to

succeed in school and achieve a future of financial and social stability.

CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. CAPSLO’s Health & Prevention Division’s Youth Programs’ decades of work has resulted in an agile response to the changing needs of adolescent health that ensures it will remain as the gold

standard of adolescent health instruction in our community.

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January 16, 2020

ITEM: Approval of the Community Action Partnership of San Luis Obispo County, Inc.’s Federal

Form 990, “Return of Organization Exempt from Income Tax”, for the Fiscal Year End

March 31, 2019.

ACTION REQUIRED: Approval of the annual “Return of Organization Exempt from Income Tax”

SUMMARY NARRATIVE:

The annual 990 Federal Information Return (“990”) is on extension for the Fiscal Year Ended March

31, 2019. The “990” must be filed with the Internal Revenue Service by February 15, 2020 to be

considered timely. As is our practice, we bring the “990” to the Finance Committee of the Board

annually for their review and approval. The source of the financial information within the return is

primarily derived from CAPSLO’s 2019 annual audited financial statements which were reviewed and

approved by the Board of Directors at the September 19, 2019 Board Meeting. Finance personnel

prepared additional information from these audited records that break out the details of certain

information such as donations, fundraising, program expenditures, interest, key employee expense

and significant expenditures incurred for contractors and consultants during the fiscal year.


No financial impact is incurred, unless the “990” return is not filed timely. The “California Exempt Organization Annual Information Return”, Form 199 and the “Annual Registration Renewal Fee Report to Attorney General of California” have also been prepared based on the Federal 990 return

and the annual audit report. The latter form is mailed to the Registry of Charitable Trusts and a fee of

$300 is due upon filing.

STAFF COMMENTS:

Recommend approval. Approval by the Finance Committee is an important part of their fiscal

oversight responsibilities. It is the agency’s practice to have the Finance Committee review and approve the annual returns and to then bring forward their recommendation for approval and

ratification by the Board of Directors.

FINANCE COMMITTEE APPROVAL:

The Finance Committee will review and approve the Annual 990 Federal Information Return at their

regular meeting on January 15, 2020.

CHIEF EXECUTIVE OFFICERS RECOMMENDATION:

Recommend Approval. Approval of our Federal Information Return is an important oversight process

of the Board.

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Board of Directors Meeting Agenda - CAPSLO

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Transcript of Board of Directors Meeting Agenda - CAPSLO