BOARD OF DIRECTORS MEETING AGENDA 535 Monroe Street,...

HUNTSVILLE AREA ASSOCIATION OF REALTORS®

BOARD OF DIRECTORS MEETING AGENDA

535 Monroe Street, Huntsville, AL

Tuesday,

November 19, 2013

8:30 AM

CALL MEETING TO ORDER JULIE LOCKWOOD

I. INVOCATION

II. PLEDGE OF ALLEGIANCE

III. CONSENT AGENDA JULIE LOCKWOOD

a) Motion to approve the HAAR Consent Agenda/Minutes

IV. TREASURER’S REPORT KATHY MANN

a) September Financials

V. PRESIDENT REMARKS JULIE LOCKWOOD

a) 2014 Calendar

VI. CEO UPDATE KIPP COOPER

a) Updates

VII. COMMITTEE REPORTS

a) Finance & Budget KATHY MANN

b) Forms ROD SCHUMANN

c) Governmental Affairs STEVEN LAMAR

d) Affiliate Director CRAIG PAULUS

e) North Alabama CRS BONNIE BALLARD

f) WCR CINDI PETERS

g) YPN Huntsville JOHN EVANS

h) 2014 REALTOR Gala BETTY HUGHES

VIII. OTHER BUSINESS

a) 2014 Committee Chairs and Co-Chairs

ADJOURN MEETING

IMPORTANT DATES

November 22 Past President/Broker Meeting-al.com

November 28-29 Office Closed for Thanksgiving

December 2 Dotloop: Start to Finish Class 1-3pm

December 2 Committee Open House 3-5pm

December 12 HAAR Annual Open House

December 17 HAAR and NALMLS O&D

1

BOARD OF DIRECTORS MEETING

OF

THE HUNTSVILLE AREA ASSOCIATION OF REALTORS®

November 19, 2013

CONSENT AGENDA

(Items listed on the Consent Agenda are expected to be routine and non-controversial and, unless the Board directs that an item be held for further discussion, the entire CONSENT AGENDA will be acted upon

for block approval. If the Board directs that an item listed on the CONSENT AGENDA be held for further discussion, the item will be addressed under “Other Business.”)

2

HAAR Consent Agenda November 19, 2013 ITEM PAGE Approval of October Minutes 3-5 Approval of Electronic Minutes 6 October Committee Reports 7 October/November 2013 Membership Report 8 NALMLS October Statistics 9

3

HUNTSVILLE AREA ASSOCIATION OF REALTORS®

OFFICERS & DIRECTORS MEETING MINUTES

Tuesday, October 22, 2013

9:30 AM

PRESENT: President Julie Lockwood, President-Elect Bill Stewart, MLS President Opie Balch, Secretary/Treasurer Kathy Mann, Attorney Bo Harrison, Ginny Brandau, Betty Hughes, Steven LaMar, Zelda Lanza, Terry Lewis, Valerie Miles, Clif Miller, Craig Paulus, Landa Pennington, Cindi Peters, Tommy Pruett, Michael Rosenblum, Rod Schumann, Robert Simons, Regina Underwood, Bill Ward, Mark Williams ABSENT: Bonnie Ballard, Larry Carroll, John Evans, Lynn Kilgore, Jan Wells, Rod Weaver STAFF: CEO Kipp Cooper, Christina Hearne, Rhonda Ricketts, Katy Fitzgerald, Tammy Owen At a meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to order by President Julie Lockwood at 9:25 am, Central Standard Time. Invocation and Pledge of Allegiance were led in the previous NALMLS Meeting. MOTION: To approve the HAAR Consent Agenda Motion Carried. MOTION: To approve the NALMLS Motions (see Attachment A) Motion Carried. TREASURERS REPORT

Secretary/Treasurer Kathy Mann presented the August 2013 Financials.

Notes to HAAR 2013 August Financial Statement HAAR Balance Sheet The HAAR balance sheet currently reflects total assets of $1,180,336 compared to $8,800 in liabilities. 97% of the current assets are in cash, CD, money market or restricted reserves. HAAR Profit and Loss Statement / Income Statement Income line 152513 - HAAR Dues 2013 reflects dues collection for 1,724 members (only 1,440 members were budgeted for 2013). Income line 1503 - Application fee reflects 136 new members and 7 returning members. Income line 1527 - Education Income is related to the sponorship of classes and registration fees. The expense is reflected on line 1776. The net for 2013 is $3,692. Income line 1527.1 - Orientation Income is attributable to the sponorship of Orientations for 2013. The cooresponding expense is shown on line 1864. The net for 2013 is $3,234. Income line 1530 - Miscellaneous Income includes sponsors for Realtor Day and Past President / Brokers Breakfast as well as vendor discounts. Income line 1533.1 - Technology Expo shows receipt of $1000 in sponsorship. Expense line 1854.1 - Technology Expo shows the expenses incurred as of August. Projected Income is $2,250, projected expense is $2,243. Expense line 18561 - Janitoral Services is below budget due to fewer cleaning supplies being ordered. The HAAR Income Statement reflects total income of $507,143 and total expense of $362,789 as of August 2013. The Net Income is $144,353 which is $53,674 more than budgeted for August. CONTRACT RENEGOTIATIONS: The janitorial contract was renegotiated mid-2012 for a savings of $8,844. The window cleaning contract was cancelled in 2013 for a savings of $600. In 2012, HAAR spent $815 in postage to return defective items to Supra. In 2013, the member began paying HAAR for this service: $5 lockbox, $5 key, $2.50 adapter, $2.50 fob. This has resulted in $94 savings to HAAR.

4

Reserve Goals Update The HAAR reserve goal for 2013 is $646,871. As of August, HAAR has $589,502 in reseves which is 91.13% of the 2013 goal. 646,871.00$ Reserves Goal: Reserves Actual: Restricted - Operating Reserves 535,584.30 Restricted - Bldg Maint Reserve 25,607.02 Restricted - Computer Reserve 10,237.32 Money Market allocation to restrict 18,073.99 Allocated for restricted reserves.

Finalized October 15. 589,502.63$ Reserves Actual as listed above: 57,368.37$ Difference between Goal and Actual: 91.13% Percentage of Goal:

Secretary/Treasurer Kathy Mann presented the motions from the October 15, 2013 Finance and Budget Committee meeting

MOTION: To establish a checking account to receive contributions for the Texie Wilson Education Scholarship Fund. Rationale: The family of Texie Wilson approached Jim Hoekenschnieder, broker of Legend Realty, about establishing a memorial fund. The intent of the memorial fund is to assist new Realtors with their membership related financial obligations for their first year. Motion Carried. PRESIDENTS REMARKS President Julie Lockwood CEO UPDATE CEO, Kipp Cooper shared with everyone that there is a presence of moisture on the walls in the upstairs conference room, so they are working on getting it remediated and repaired.

COMMITTEE REPORTS

Governmental Affairs Committee Chair Steven Lamar reported that he met with Kipp and the ARPAC Committee chair and they are reorganizing for the upcoming election year. Affiliate Director Craig Paulus said he is working on dates for the final affiliate meeting in November. CRS President Elect Kathy Mann gave an update gave an update on the Class on October 24-25

th and said there are still some

spaces left. WCR President Cindi Peters Tanner reported that their next meeting will be the annual tailgate event on November 13

th and

that they are thrilled to announce that they were able to present a check for $2500 to the Harris Home for Children REALTORS in Action Chair Betty Hughes said they have one more meeting this year and that the chair next year will be Jim Johnson. NEW BUSINESS Meeting adjourned at 9:40am Minutes submitted respectfully by Christina Hearne for Kathy Mann.

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Attachment A-NALMLS Motions

MOTION TO APPROVE CONSENT AGENDA Opie Balch MOTION To approve the October 15, 2013 Consent Agenda.

MOTION passed.

MOTION

To terminate the current Realtor.com agreement at the end of the contract period and submit the MLS Direct Syndication agreement. NOTE: Current agreement renewal date is May 10, 2014 and requires at least 60 days’ notice in advance to terminate. MOTION Passed. MOTION

To allow cloning only within each office.

Discussion: This includes both photographs and listings and will be a fineable offense.

NOTE: Staff will notify and enforce this rule until change is implemented by Solid Earth.

MOTION Passed.

MOTION

To add SQFT to IDX data feeds under the same context as we did for syndication.

MOTION Passed.

MOTION

NALMLS Rules and Regulations: To add Note to Section 1 Listing Procedures:

NOTE: The Jurisdiction for NALMLS Regional Partners are defined as follows per NAR: Athens-Limestone Association of REALTORS INC is Limestone County. Dekalb County Association of REALTORS INC is Dekalb County. Etowah-Cherokee County Association of REALTORS is Etowah and Cherokee Counties. Huntsville Area Association of REALTORS is Madison County. Jackson County Board of REALTORS is Jackson County. Marshall County Board of REALTORS Inc. is Marshall County. Morgan County Association of REALTORS is Morgan and Lawrence Counties. MOTION Passed.

Request for Refund Opie Balch

NALMLS member passed away after paying fourth quarter dues of $150. Broker is asking if this could be refunded to his estate. We do not do refunds and in order to do this I will need a motion. MOTION

To refund fourth quarter dues to member’s estate.

MOTION Seconded.

MOTION Passed.

Amend Motion

To prorate from date of death.

Motion Seconded

Motion Passed

MOTION

Table to be presented at next meeting. and go to Bylaws prior to.

Note: Bylaws Committee to add death to NALMLS Rules and Regulations with correct wording.

MOTION Seconded.

MOTION Passed.

6

HUNTSVILLE AREA ASSOCIATION OF REALTORS

OFFICERS AND DIRECTORS ELECTRONIC MEETING MINUTES

October 29, 2013 1:22 pm

ELECTRONIC NOTICE SENT TO: Opie Balch, Julie Lockwood, Bill Stewart, Kathy Mann, Ginny

Brandau, Larry Carroll, Steven LaMar, Zelda Lanza, Terry Lewis, Valerie Miles, Clif Miller, Landa

Pennington, Tommy Pruett, Michael Rosenblum, Robert Simons, Regina Underwood, Bill Ward, Rod

Weaver, Jan Wells, Betty Hughes, Rod Schumann, Mark Williams, Craig Paulus

ELECTRONIC RESPONSE RECEIVED FROM: Julie Lockwood, Bill Stewart, Kathy Mann, Ginny

Brandau, Larry Carroll, Steven LaMar, Zelda Lanza, Terry Lewis, Valerie Miles, Clif Miller, Landa

Pennington, Tommy Pruett, Michael Rosenblum, Regina Underwood, Bill Ward, Rod Weaver, Jan Wells,

Betty Hughes, Rod Schumann, Mark Williams

The following was sent via email on October 29, 2013 at 1:22pm

Per our Bylaws Article XI:Section10

SECTION 10. STATE DIRECTORS.

The President, with the advice and consent of the Board of Directors, shall designate such Directors of the

Alabama Association of REALTORS(r) as may be permitted and authorized by the Bylaws of the said

Alabama Association of REALTORS(r). State Directors and State Chairpersons are not, by virtue of their

state appointments, Members of the Board of Directors of the Huntsville Area Association of

REALTORS(r).

AAR has requested our new entitlement directors by November 1, 2013 so we need to do an email vote.

Incoming 2014 President, Bill Stewart would like to appoint, with the consent of the Board of Directors,

the following people to the 6 available Entitlement Director spots expiring in 2015:

Larry Carroll

Julie Lockwood

Kathy Mann

Valerie Miles

Sid Pugh

Regina Underwood

MOTION: To approve Larry Carroll, Julie Lockwood, Kathy Mann, Valerie Miles, Sid Pugh and

Regina Underwood to the 6 available spots for the AAR Entitlement Director positions expiring 2015.

Motion passed.

Minutes respectfully submitted by Christina Hearne

7

October Committee Reports ARPAC No report. BYLAWS

Nothing to report. CARAVAN Nothing to report. FINANCE & BUDGET No report. FORMS No report. GRIEVANCE No report. GOVERNMENTAL AFFAIRS Nothing to report. Education Committee No report. ORIENTATION Nothing to report.

PROFESSIONAL STANDARDS No Report. REALTORS in Action Nothing to Report.

8

Oct.-Nov., 2013 HAAR MEMBERSHIP REPORT

The Huntsville Area Association of REALTORS® has received 3 Designated REALTOR® Applications, 16 REALTOR® Applications, Affiliate Applications and Member Benefits Partners Applications from Oct. 16, 2013 thru Nov. 11, 2013.

DESIGNATED REALTOR®

Jeff Sandridge Blue Line Realty, LLC Eric Thomas Ace Realty Spero Zervos Rocket City Real Estate LLc

REALTOR® Shannon Austin Legend Realty Anthony “Tony” W. Balch Re/max Alliance-Madison Lori Brewer Weichert Realtors-The Space Place Amy Buckley Keller Williams Realty-HSV Pamela Castelain-Rickman Keller Williams Realty-HSV Nita B. Cook Keller Williams Realty-Madison April “Nicole” Dunn Crye-Leike Realtors-HSV Mohammed Elzagha Keller Williams Realty-Madison Eden Fears ERA Ben Porter Real Estate Shannon Huntley Keller Williams Realty-Madison Charlie B. Johnson Exit Realty of the Valley-HSV Laura Joly Keller Williams Realty-HSV Chrystal Justice Weichert Realtors, The Space Place Anna Rebecca Morris Keller Williams Realty-Madison “Brad”ford L. Towery Keller Williams Realty-Madison Jeremy Turner Amanda Howard Real Estate

AFFILIATE

MEMBER BENEFITS PARTNERS

9

Alabama Housing Statistics Reporting Form North Alabama Multiple Listing System, Inc. (NALMLS)

Board: HUNTSVILLE AREA ASSOCIATION OF REALTORS

Month: October, 2013

MONTHLY TOTALS (This represents our previous form.)

# Sold This

Month

Average Selling

Price

Median Selling

Price

Average Days

On Market

# of Units on

the Market

Total 471 $190,150 $164,275 98 3076

# Pending

This Month

Average

Pending

Price

Median Pending

Price

Average Days

On Market

# of Units Currently

Pending

Total 243 $187,899 $160,000 113 484

BY PROPERTY TYPE (Please mark "NR" if MLS cannot retrieve these figures)

# Sold This

Month

Average Selling

Price

Median Selling

Price

Average Days

On Market

# of Units on

the Market Existing SF

(Single Family,

Garden &

Townhomes):

325 $161,499 $137,000 110 2,464

Condo(New &

Existing): 10 $113,000 $96,000 186 94

New Construction:

(Single Family,

Garden &

Townhomes)

136 $264,291 $259,450 73 518

PRICE DISTRIBUTION

Price Range: # of Total Sales: AVG DOM # of Current Active Listings

$99,999 OR UNDER 104 94 475

$100,000 - $124,999 50 81 254

$125,000 - $149,999 55 71 329

$150,000 - $199,999 89 77 618

$200,000 - $249,999 52 101 403

$250,000 - $299,999 46 76 362

$300,000 - $349,999 34 48 150

$350,000 - $399,999 15 49 148

$400,000 - $449,999 10 44 78

$450,000 - $499,999 4 97 69

$500,000 - $549,999 5 99 44

$550,000 - $599,999 3 126 28

$600,000 - $649,999 0

17

$650,000 - $699,999 0

24

$700,000 - $749,999 0

12

$750,000 - $799,999 1 25 14

$800,000 OR OVER 3 268 51

2014 HAAR Committee Chairs

MLS Committee

Chair: Kathy Mann

Staff Liaison: Rhonda Ricketts

Orientation Committee

Chair: Jim Hoekenschnieder Co-Chair: Leslie Turner

Staff Liaison: Christina Hearne

Professional Standards

Chair: Rod Schumann Co-Chair: Clif Miller

Staff Liaison: Barbara Adams/Arely Jaimes

REALTORS in Action

Chair: Jim Johnson

Staff Liaison: Arely Jaimes

ARPAC Committee

Chair: Sha Jarboe Co-Chair: Barbra Hubler

Staff Liaison: Christina Hearne and Katy Fitzgerald

Bylaws Committee

Chair: Bill Ward Co-Chair: Nancy VanValkenburgh

Staff Liaison: Elizabeth Pruett

Caravan Committee

Chair: Roy Claytor Co-Chair: Jim Davis

Staff Liaison: Page Brooks

Forms Committee

Chair: Marsha Buxton Co-Chair: Lisa Montijo

Staff Liaison: Rhonda Ricketts

Governmental Affairs

Chair: Steven Lamar Co-Chair: Larry Carroll


Grievance Committee

Chair: Terry Lewis Co-Chair: Barry Berman

Staff Liaison: Barbara Adams/ Arely Jaimes

Education Committee

Chair: Dave Trueb Co-Chair: April Parker



As of September 2013

Notes to HAAR 2013 September Financial Statement

HAAR Balance Sheet

The HAAR balance sheet currently reflects total assets of $1,193,984 compared to $13,484 in liabilities.

96% of the current assets are in cash, CD, money market or restricted reserves.

HAAR Profit and Loss Statement / Income Statement

Income line 1503 - Application fee reflects 155 new members and 8 returning members.

Income line 152513 - HAAR Dues 2013 reflects dues collection for 1,744 members (only 1,440 members

were budgeted for 2013).

Income line 1533.1 - Technology Expo reflects income of $2,250 and expense line 1854.1 - Technology Expo reflects expenses of

$2,404 resulting in a net income loss for September of $154.46. The remaining sponsor payment posted in October for a final

net income of $95.54.

Income line 1539 - GMM Luncheon is attributable to the collection of prepaid reservations as well as the paid monthly reservations.

The offsetting expense is on line 1843 - Membership Meetings. The average attendance for paid and comp reservations is 163.

The HAAR Income Statement reflects total income of $568,355 and total expense of $415,038 as of September 2013.

The Net Income is $153,317 which is $59,212 more than budgeted for September.

CONTRACT RENEGOTIATIONS:

The janitorial contract was renegotiated mid-2012 for a savings of $8,844.

The window cleaning contract was cancelled in 2013 for a savings of $600.

In 2012, HAAR spent $815 in postage to return defective items to Supra. In 2013, the member began paying HAAR

for this service: $5 lockbox, $5 key, $2.50 adapter, $2.50 fob. This has resulted in $113 savings to HAAR.

Reserve Goals Update

The HAAR reserve goal for 2013 is $646,871. As of September, HAAR has $589,617 in reseves which is 91.15% of the 2013 goal.

646,871.00$

Reserves Actual:

Restricted - Operating Reserves 535,699.65

Restricted - Bldg Maint Reserve 25,607.02

Restricted - Computer Reserve 10,237.32

Money Market allocation to restrict 18,073.99 Currenlty in Regions Money Market but allocated for restricted reserves. Finalized October 15.

589,617.98$

57,253.02$

91.15%

Reserves Goal:

Reserves Actual as listed above:

Difference between Goal and Actual:

Percentage of Goal:


Summary Balance Sheet As of September 30, 2013

Sep 30, 13

ASSETS

Current Assets

Checking/Savings 716,819.94

Other Current Assets 23,110.00

Total Current Assets 739,929.94

Fixed Assets 453,054.05

Other Assets 1,000.45

TOTAL ASSETS 1,193,984.44

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities 13,484.88

Total Current Liabilities 13,484.88

Total Liabilities 13,484.88

Equity 1,180,499.56

TOTAL LIABILITIES & EQUITY 1,193,984.44

Page 2 of 10


Balance Sheet As of September 30, 2013

Sep 30, 13

ASSETS

Current Assets

Checking/Savings

1101 · Petty Cash 300.00

1102 · Petty Cash - Key System 147.00

1103 · Regions Operating Account #0700 95,504.55

110594 · Regions MM# 0618 44,372.91

1105 · Restricted - Operating Reserves 535,699.65

1108 · Restricted - Bldg Maint Reserve 25,607.02

1109 · Restricted - Computer Reserve 10,237.32

1112 · Regions#9286-Realtors in Action 4,951.49

Total Checking/Savings 716,819.94

Other Current Assets

1190 · Prepaid Expenses 10,750.00

1194 · Prepaid Income Tax 12,360.00

Total Other Current Assets 23,110.00

Total Current Assets 739,929.94

Fixed Assets

1202 · Building Accessories 3,785.54

1203 · Land (Purchased July 1980) 130,722.50

1204 · Furniture & Equipment 7,359.84

1215 · Land Improvements 4,037.91

1217 · Computer Equipment 766.45

1218 · Original Building 0.12

1219 · Building Addition 125,068.86

1220 · Trademark 5,849.16

1230 · Copyright 256.69

1250 · HAAR Logo 2,842.90

1221 · Leasehold Improvements 172,364.08

Total Fixed Assets 453,054.05

Other Assets

1225 · Investment in MLS 1,000.45

Total Other Assets 1,000.45

TOTAL ASSETS 1,193,984.44

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

1300.1 · A/P - Realtors in Action 4,951.49

Page 3 of 10


Balance Sheet As of September 30, 2013

Sep 30, 13

130413 · Payable - NAR Assmt 2013 455.00

130513 · Payable - NAR Dues 2013 530.00

130613 · Payable - AAR Dues 2013 920.88

130713 · Payable - AAR New Member fee 1,200.00

130913 · Payable - ARPAC 2013 420.00

1316 · Payable - Other 796.00

1320 · Deferred Income 3,228.92

1324 · Building Use - Refundable Dep 800.00

1380 · Sales Taxes Payable 182.59

Total Other Current Liabilities 13,484.88

Total Current Liabilities 13,484.88

Total Liabilities 13,484.88

Equity

3900 · Fund Balance 1,027,181.91

Net Income 153,317.65

Total Equity 1,180,499.56

TOTAL LIABILITIES & EQUITY 1,193,984.44

Page 4 of 10


Profit & Loss Budget vs. Actual January through September 2013

Jan - Sep 13

YTD

Budget Variance

% of YTD

Budget Annual Budget

Ordinary Income/Expense

Income

1502 · Interest Income 1,051.81 1,045.00 6.81 100.65% 3,000.00

1503 · Application Fees 63,400.00 57,000.00 6,400.00 111.23% 60,000.00

1511 · Gift Card Sponsor Income 300.00 0.00 300.00 100.0% 0.00

1515 · Member Benefits Partner Program 2,383.83 0.00 2,383.83 100.0% 0.00

1520 · Late Fees 6,635.00 11,000.00 4,365.00- 60.32% 11,000.00

1524 · Annual Key Maintenance 32,617.00 29,200.00 3,417.00 111.7% 31,500.00

152513 · HAAR Dues 2013 190,237.66 159,840.00 30,397.66 119.02% 159,840.00

1526 · Rent Income - MLS 60,750.00 60,750.00 0.00 100.0% 81,000.00

1527 · Education Income 10,345.00 10,550.00 205.00- 98.06% 11,600.00

1527.1 · Orientation Income 6,025.00 4,125.00 1,900.00 146.06% 4,125.00

15291 · Banquet Sponorships 11,755.00 15,000.00 3,245.00- 78.37% 15,000.00

1530 · Misc Income 4,926.13 1,000.00 3,926.13 492.61% 1,000.00

1531 · Building Rental Income 4,295.00 4,000.00 295.00 107.38% 4,000.00

1533 · REALTOR Expo 6,725.00 7,000.00 275.00- 96.07% 11,480.00

1533.1 · Technology Expo Income 2,250.00 0.00 2,250.00 100.0% 0.00

1535 · ARPAC Event Income 5,600.00 10,000.00 4,400.00- 56.0% 15,000.00

15351 · Arbitration/Mediation Fees 750.00 250.00 500.00 300.0% 1,500.00

1538 · Maps Income 441.45 328.75 112.70 134.28% 350.00

1539 · GMM Luncheon Income 15,785.00 16,650.00 865.00- 94.81% 22,789.00

1546 · Royalties from NALMLS 27,682.00 25,920.00 1,762.00 106.8% 34,560.00

1547 · POC from NALMLS 56,025.00 54,000.00 2,025.00 103.75% 72,000.00

1552 · KeyBoxes 49,120.00 44,625.00 4,495.00 110.07% 44,625.00

1553 · Supra Activekey Car Charger 400.00 300.00 100.00 133.33% 375.00

1554 · Supra Ekey Fob 5,700.00 3,000.00 2,700.00 190.0% 3,000.00

1555 · Supra Replacement Key Container 88.00 100.00 12.00- 88.0% 100.00

1556 · Supra IPhone Adapter 3,068.00 3,420.00 352.00- 89.71% 7,080.00

Total Income 568,355.88 519,103.75 49,252.13 109.49% 594,924.00

Gross Profit 568,355.88 519,103.75 49,252.13 109.49% 594,924.00

Expense

1735 · Accounting 599.04 675.00 75.96- 88.75% 1,500.00

1735.1 · Audit 24,115.48 27,000.00 2,884.52- 89.32% 27,000.00

1736 · Dues & Subscriptions 2,595.00 2,000.00 595.00 129.75% 2,000.00

1740 · Advertising 684.00 800.00 116.00- 85.5% 6,120.00

1743 · ARPAC (Golden R $2000) 2,000.00 2,000.00 0.00 100.0% 2,000.00

1743.1 · ARPAC Event Expense 8,696.31 10,000.00 1,303.69- 86.96% 12,500.00

1756 · Bank Svc Charge & CC Processing 3,755.02 4,800.00 1,044.98- 78.23% 6,000.00

1766 · Copier/Fax 1,328.42 1,350.00 21.58- 98.4% 1,800.00

1771 · Chamber of Commerce-HREGI (15K) 4,900.00 5,000.00 100.00- 98.0% 10,000.00

1773 · Depreciation Expense 25,245.00 25,245.00 0.00 100.0% 35,000.00

1774 · Amortization Expense 549.00 549.00 0.00 100.0% 0.00

1776 · Education & Seminars 6,702.29 6,950.00 247.71- 96.44% 10,000.00

1785 · Grievance Committee 0.00 0.00 0.00 0.0% 500.00

1786 · Installation Banquet 9,906.05 15,000.00 5,093.95- 66.04% 15,000.00

1806 · Insurance 5,357.00 5,000.00 357.00 107.14% 5,000.00

1825 · Hospitality 0.00 0.00 0.00 0.0% 1,000.00

18271 · Lockbox-SUPRA 38,741.93 36,000.00 2,741.93 107.62% 40,000.00

Page 5 of 10


Profit & Loss Budget vs. Actual January through September 2013

Jan - Sep 13

YTD

Budget Variance

% of YTD

Budget Annual Budget

18272 · Lockbox Buyback 3,350.00 3,650.00 300.00- 91.78% 5,000.00

18275 · EKey Fob 5,203.81 1,000.00 4,203.81 520.38% 1,000.00

18276 · IPhone Adapter 2,478.03 2,600.00 121.97- 95.31% 6,500.00

1831 · Legal 1,991.25 2,000.00 8.75- 99.56% 4,000.00

1838 · Member Profitability 0.00 0.00 0.00 0.0% 1,000.00

1839 · Member Relations 2,479.43 2,000.00 479.43 123.97% 2,000.00

1840 · Governmental Affairs 1,600.00 1,600.00 0.00 100.0% 15,000.00

1843 · Membership Meetings 9,452.29 10,800.00 1,347.71- 87.52% 19,000.00

1845 · Office Expense/Supplies 2,525.05 2,950.00 424.95- 85.6% 5,460.00

1846 · Open House 0.00 0.00 0.00 0.0% 5,000.00

1847 · Business Meetings 2,238.41 2,345.00 106.59- 95.46% 4,500.00

1848 · Network Server Maintenance 2,834.78 2,835.00 0.22- 99.99% 4,160.00

1850 · Postage 1,172.94 2,628.00 1,455.06- 44.63% 3,500.00

1853 · Professional Standards Comm 129.87 150.00 20.13- 86.58% 500.00

1854 · REALTOR Expo Expense 0.00 0.00 0.00 0.0% 7,750.00

1854.1 · Technology Expo Expense 2,404.46 0.00 2,404.46 100.0% 0.00

1855 · Printing 0.00 0.00 0.00 0.0% 1,500.00

18560 · Security System 372.00 372.00 0.00 100.0% 960.00

18561 · Janitorial Services 4,550.68 7,565.00 3,014.32- 60.15% 10,620.00

18562 · Landscaping & Lawn Care 3,339.00 3,060.00 279.00 109.12% 4,080.00

18563 · Pest Control 1,270.06 1,182.00 88.06 107.45% 1,576.00

18564 · Electrical 754.61 800.00 45.39- 94.33% 1,000.00

18565 · Plumbing 0.00 0.00 0.00 0.0% 500.00

18566 · Heat & A/C 1,663.10 1,675.00 11.90- 99.29% 2,296.00

18568 · Repairs and Maintenance 2,139.19 2,350.00 210.81- 91.03% 2,850.00

18569 · Waste Dumpster Services 702.00 702.00 0.00 100.0% 1,236.00

1861 · Special Projects 0.00 0.00 0.00 0.0% 1,000.00

1864 · Orientation 3,122.08 3,150.00 27.92- 99.11% 4,125.00

1865 · Service from MLS 181,323.72 181,323.72 0.00 100.0% 241,765.00

1866 · Tax Penalty 57.00 0.00 57.00 100.0% 0.00

1867 · Strategic Planning 3,333.34 3,000.00 333.34 111.11% 3,000.00

1870 · Taxes - Property 0.00 0.00 0.00 0.0% 14,450.00

1873 · Travel 21,972.01 23,850.00 1,877.99- 92.13% 53,763.00

1874 · Telephone 2,250.00 2,520.00 270.00- 89.29% 3,360.00

1880 · Utilities 15,135.58 16,497.00 1,361.42- 91.75% 22,000.00

1892 · Miscellaneous 19.00 25.00 6.00- 76.0% 1,000.00

1990 · Provision for Income Tax 0.00 0.00 0.00 0.0% 16,000.00

Total Expense 415,038.23 424,998.72 9,960.49- 97.66% 646,871.00

Net Ordinary Income 153,317.65 94,105.03 59,212.62 162.92% 51,947.00-

Net Income 153,317.65 94,105.03 59,212.62 162.92% 51,947.00-

Reserves Goal 646,871.00

Reserves Amount 589,617.98

Difference 57,253.02

Percentage of goal 91.15%

Page 6 of 10


Profit & Loss Budget Overview January through December 2013

Jan - Dec 13

Ordinary Income/Expense

Income

1502 · Interest Income 3,000.00

1503 · Application Fees 60,000.00

1510 · Affiliate Sponsorship 0.00

1520 · Late Fees 11,000.00

1524 · Annual Key Maintenance 31,500.00

152513 · HAAR Dues 2013 159,840.00

1526 · Rent Income - MLS 81,000.00

1527 · Education Income 11,600.00

1527.1 · Orientation Income 4,125.00

15291 · Banquet Sponorships 15,000.00

1530 · Misc Income 1,000.00

1531 · Building Rental Income 4,000.00

1533 · REALTOR Expo 11,480.00

1535 · ARPAC Event Income 15,000.00

15351 · Arbitration/Mediation Fees 1,500.00

1538 · Maps Income 350.00

1539 · GMM Luncheon Income 22,789.00

1546 · Royalties from NALMLS 34,560.00

1547 · POC from NALMLS 72,000.00

1552 · KeyBoxes 44,625.00

1553 · Supra Activekey Car Charger 375.00

1554 · Supra Ekey Fob 3,000.00

1555 · Supra Replacement Key Container 100.00

1556 · Supra IPhone Adapter 7,080.00

Total Income 594,924.00

Gross Profit 594,924.00

Expense

1735 · Accounting 1,500.00

1735.1 · Audit 27,000.00

1736 · Dues & Subscriptions 2,000.00

1740 · Advertising 6,120.00

1743 · ARPAC (Golden R $2000) 2,000.00

1743.1 · ARPAC Event Expense 12,500.00

1756 · Bank Svc Charge & CC Processing 6,000.00

1766 · Copier/Fax 1,800.00

1771 · Chamber of Commerce-HREGI (15K) 10,000.00

1773 · Depreciation Expense 35,000.00

1774 · Amortization Expense 0.00

1776 · Education & Seminars 10,000.00

1785 · Grievance Committee 500.00

1786 · Installation Banquet 15,000.00

1806 · Insurance 5,000.00

1825 · Hospitality 1,000.00

18271 · Lockbox-SUPRA 40,000.00

18272 · Lockbox Buyback 5,000.00

Page 7 of 10


Profit & Loss Budget Overview January through December 2013

Jan - Dec 13

18274 · ActiveKey Car Charger 0.00

18275 · EKey Fob 1,000.00

18276 · IPhone Adapter 6,500.00

1831 · Legal 4,000.00

1838 · Member Profitability 1,000.00

1839 · Member Relations 2,000.00

1840 · Governmental Affairs 15,000.00

1843 · Membership Meetings 19,000.00

1845 · Office Expense/Supplies 5,460.00

1846 · Open House 5,000.00

1847 · Business Meetings 4,500.00

1848 · Network Server Maintenance 4,160.00

1850 · Postage 3,500.00

1853 · Professional Standards Comm 500.00

1854 · REALTOR Expo Expense 7,750.00

1855 · Printing 1,500.00

18560 · Security System 960.00

18561 · Janitorial Services 10,620.00

18562 · Landscaping & Lawn Care 4,080.00

18563 · Pest Control 1,576.00

18564 · Electrical 1,000.00

18565 · Plumbing 500.00

18566 · Heat & A/C 2,296.00

18567 · Ice Maker 0.00

18568 · Repairs and Maintenance 2,850.00

18569 · Waste Dumpster Services 1,236.00

1861 · Special Projects 1,000.00

1864 · Orientation 4,125.00

1865 · Service from MLS 241,765.00

1867 · Strategic Planning 3,000.00

1870 · Taxes - Property 14,450.00

1873 · Travel 53,763.00

1874 · Telephone 3,360.00

1880 · Utilities 22,000.00

1892 · Miscellaneous 1,000.00

1990 · Provision for Income Tax 16,000.00

Total Expense 646,871.00

Net Ordinary Income 51,947.00-

Net Income 51,947.00-

Page 8 of 10


As of September 2013

HAAR Membership Count: Projected Dues Income

As of October 7, 2013: 1575 Realtors and Designated Realtors 159,840.00$

Other Notes Member Count for HAAR as of 8/1/2013

Number of members who terminated since 2012 0 Active Primary Realtor/DR 1549

Number of members on medical/military leave in 2013 1 Member Benefits Partner 23

Active Primary Realtor/DR count as of 12/31/2012 1571

Active Primary Realtor/DR count as of 9/3/2013 1564 Member Count for NALMLS as of 10/7/2013

Suspended Realtor/DR as of 9/3/2013 0 Active Realtor/DR 2376

Member Benefits Partner as of 9/3/2013 22 Suspended Realtor/DR 0

Active Affiliates as of 9/3/13 85 Active Affiliates 38

Renewable Contracts: Purpose Term Expires 2013 Amount

UTC (formerly Supra) - Income ActiveKEY 6 years 2/1/2015 ActiveKEY $21/holder annually

UTC (formerly Supra) - Income eKEY 6 years 2/1/2015 eKEY $2/holder monthly

UTC (formerly Supra) - Expense Lockboxes 6 years 2/1/2015 $89 new / $69 refurb + s/h & tax

UTC (formerly Supra) - Expense Lockbox key container assembly 6 years 2/1/2015 $9.30 + s/h & tax

UTC (formerly Supra) - Expense iPhone adapter 6 years 2/1/2015 $49.95 + s/h & tax

UTC (formerly Supra) - Expense eKEY fob 6 years 2/1/2015 $49.95 + s/h & tax

Chamber of Commerce Chamber website annually 12/1/2012 1,470.00$

Chamber of Commerce HREGI 5/1/2012 10,000.00$

Elavon Credit card processor 3 year 4/1/2015 $66 base fee + % on card type

AON Insurance Professional Liability insurance annually 4/1/2014 4,600.00$

C.N.A. Insurance Building insurance annually 6/1/2014 1,679.00$

Frank Riddick Governmental Affairs annually annually 12,000.00$

Guardian Storage Unit offsite storage monthly monthly 2,460.00$

Intermedia Exchange Email & shared calendar hosting. Shared w/ NALMLS annually 2/1/2014 936.48$

Professional Security System quarterly monitoring 3 year 5/31/2015 372.00$

Elite Pest Control monthly pest control service annually 8/1/2014 900.00$

Cooks Pest Control quarterly termite service annually auto renew 676.00$

Conditioned Air Solutions quarterly preventive maintenace on air units open open 3,888.00$

Fish Window Cleaning quarterly window cleaning service quarterly quarterly 600.00$ cancelled

Koorsen Fire Protection annual fire extinguisher inspection annually 4/1/2014 $150 basic charge

NALMLS Intercompany services & allocation of salaries annually 1/1/2014 20,147.08$

NALMLS - POC Point of contact fee & royalties annually 1/1/2014 POC will start in 2013

Waste Away monthly monthly monthly 936.00$

Superior Trimmers monthly monthly monthly 4,080.00$

Captial Items Purchased: Amount Purchased Date

Non Budgeted Items Purchased: Amount Vendor Purchased Date

Transfers from Reserves

Date

Approved

Date

Transferred Amount Used Purpose

$19,000 6/18/2013 2014 Installation Banquet deposits and expenses. To be repaid in 2014.

$10,000.00 Deposit

$9,000.00 Remaining Balance of Banquet Loan

$75,000 7/23/2013 Remediation/repairs. To be repaid in installments over a 6yr period beginning in 2014

$8,243.80 Conditioned Air

$8,370.56 Jerry Minor Cleaning & Restoration

$46,613.00 Metro Commercial Contracting

$1,300.00 Terrell Technical Services (pre & post testing)

$1,428.39 Scott Lighting

$9,044.25 Remaining Balance of Remediation Loan

$18,073.99 6/18/2013 10/15/2013 $18,073.99 This will leave $26,295.50 (the amount of the 2013 dues collected in 2012 and deposited into the

Regions money market prior to the money market being classifed as restricted). $18,073.99 will be

transferred to a restricted CD or restricted money market account.

**Regions has a CD that matures 10/8/2013. The CD will be combined with the $18,073 and a new

investment will be opened.

Name Company

Sarah Slagger Rousseau's Sporting Goods & Awards

Ambre Twitty Sarah Taggart, PC

Bubba Conner Bubba's Silver Spoon Catering

Shea Brandon Superior Trimmers

Gregory Glass Schlotzskys / 5 Guys / Nothing but Noodles

Ken McFarlen Jade Communications

Ben Logan DataPro, LLC

Denise Rodgers Rodgers Painting & Repair, LLC

Katie England W & R Studios

Rhett Lambert Lambert Record Center

Otis Moore D &D Floors and Moore, LLC

Cuan Tregelles Valley Hill Country Club

Sasha England Smarter Agent

Justin Brewer Verizon Wireless

Odel Applewhite Applewhite Movers, LLC

Joe Beecroft Spray's, Inc

Virgil Allen Home Financial Services of Huntsville

Carlos Mendoza Pendragon Safety, Security, & Storm Shelters

Jeff McKelvey Jeff McKelvey Web Design

Patti Mullins Coleman American Moving Services

Kim Warren Tennessee Valley Sign & Printing

Gary Doran Elite Pest Control

Karen Price Conditioned Air Solutions

2013 Member Benefits Partners

2014 Proposed Calendar

Orientation Membership Mtg HAAR O&D NALMLS

January n/a n/a 28-Jan 28-Jan

February Feb 3-4 6-Feb 25-Feb n/a

March March 3-4 6-Mar 25-Mar 25-Mar

April April 7-8 10-Apr 22-Apr n/a

May May 5-6 8-May 20-May 20-May

June June 2-3 5-Jun 24-Jun n/a

July July 7-8 10-Jul 22-Jul 22-Jul

August August 4-5 7-Aug 26-Aug n/a

September September 8-9 11-Sep 23-Sep 23-Sep

October October 6-7 9-Oct 21-Oct n/a

November November 3-4 6-Nov 25-Nov 25-Nov

December December 1-2 n/a 16-Dec n/a

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