Board of Directors Meeting Agenda - GLTC · 2019. 6. 4. · Greater Lynchburg Transit Company Page...

Greater Lynchburg Transit Company

GREATER LYNCHBURG TRANSIT COMPANY We ’ re h ere to g e t yo u th e re .

Board of Directors Meeting Agenda

Wednesday, June 5th, 2019

8:30 a.m. – 10:00 a.m.

Meeting Location: GLTC Transfer Station – 800 Kemper St., Lynchburg, VA 24501

Board President: Christian DePaul Board Vice President: Glenn McGrath Secretary-Treasurer: Joel Morgan Members: Margaret “Peggy” Whitaker; John “Jack” Hellewell; Bonnie Svrcek; Christos Carroll; Mary-

Winston Deacon; Antonio “Tony” Davis

Public Hearing

8:30 am – Hopper Service Elimination a) The service for the Hopper is proposed to be eliminated effective June

30th, 2019 b) Public Comment/Hearing

i. Speakers should state their name for the official record ii. Speakers will be allotted a maximum of 3 minutes

iii. Speakers representing a group will be allotted a maximum of 5

minutes and should state the name of the group they are representing for the official record

All –

Board President to Moderate

#1 Board Meeting Commences following the Public Hearing Call to Order - Public Comment

a) Speakers should state their name for the official record b) Speakers will be allotted a maximum of 3 minutes

c) Speakers representing a group will be allotted a maximum of 5

minutes and should state the name of the group they are representing for the official record

GLTC Board

President

#2 Consideration of Meeting Minutes Approval May 1st, 2019

All

#3 Presentation of Award a) VTA’s Outstanding Contribution by and Individual

Brian Booth

#4 Committee & Partner Reports a) Customer Advisory Committee (CAC)

b) ADA Advisory Committee c) Ride Solutions

d) CVPDC Transportation Planner

Sherry Gentry

Gary DuPriest Kelly Hitchcock

Philipp Gabathuler

#5 Staff Reports

a) General Manager’s Report b) April 2019 Financials

c) Ridership & Operations Statistics d) Capital Projects Report

Brian Booth

#6 Old Business

a) Intercity Connector Service/Vanpool Concept

b) Downtown Circulator

No Update

Update


#7 New Business a) FY 2020 GLTC Final Budget b) August Board Meeting Conflict

Brian Booth

#8 President’s Report GLTC Board

President

#9 Next Meeting Date & Adjournment July 3rd, 2019 @ 8:30 am – GLTC Board Meeting

All


GLTC Board Agenda Detail Item #: 2

Item Title: May 1st, 2019 Minutes Action: Consideration of Approval

Greater Lynchburg Transit Company (GLTC)

BOARD OF DIRECTORS MEETING DRAFT MINUTES

May 1, 2019 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, May 1, 2019 at the Kemper Street Station, 800 Kemper Street, Lynchburg, Virginia. Board members attending were:

Glenn McGrath, Joel Morgan, John “Jack” Hellewell, Bonnie Svrcek, Mary-Winston Deacon, Christos Carroll, Antonio Davis and Christian DePaul*. Staff members attending were: Brian Booth, Millie Martin, Steve

Overstreet, Scott Poindexter, Allen Robey, John Yauger, Keri Brown, and Natalie Wilkins. Visitors to the meeting

included Patrice Strachan of the Virginia Department of Rail and Public Transportation (DRPT); Kelly Hitchcock and Philipp Gabathuler of the Central Virginia Planning District Commission/Ride Solutions; Jacqueline Robinson of

the Customer Advisory Committee (CAC); Gary DuPriest of the ADA Committee; and William Carr and Ben Blanks, GLTC customers.

*Christian DePaul called in to the meeting from Northern Virginia due to personal business.

Absent: Margaret (Peggy) Whitaker.

#1 – Call to Order-Public Comment

At 8:30 a.m., Mr. McGrath called the meeting to order. There was no public comment.

#2 – Consideration of Meeting Minutes Approval

Mr. McGrath asked for consideration of approval of the minutes of April 3, 2019. Mr. Morgan made a motion to

approve the minutes of April 3, 2019 with Ms. Svrcek seconding the motion. Mr. Hellewell recommended that Mr. Ben Blanks be identified as a member of the public in the minutes. The vote was carried with Mr. McGrath and

Mr. Davis abstaining.

#3 – Committee & Partner Reports

3a – Customer Advisory Committee –

The Customer Advisory Committee will meet on Monday, May 6, 2019 at 2:30 p.m.

3b – ADA Advisory Committee –

Mr. DuPriest stated that the committee met last month about bus stops and will review stop by stop next week.

3c – RIDE Solutions –

Ms. Hitchcock stated that DRPT has announced the release of Commute!VA which is a ride matching and commuter rewards service. The advertising campaign consists of 15 and 30 second public service

announcements (PSAs) and will present information at GLTC’s board meeting in June. Ms. Hitchcock also stated she will have a van pool schedule at the next board meeting.


3d – Central Virginia Planning District Commission –

Mr. Gabathuler echoed the ADA Committee report regarding the assessment of bus stops for ADA accessibility.

There have been preliminary discussions with the consultants who are working on the Strategic Plan for employment and population projections.

4 – Staff Reports

4a – General Manager’s Report

Mr. Booth recapped the General Managers’ report as presented in the board packet.

FTA released the 5 % withholding penalty after the State Safety Oversight Plan was certified for the Metrorail

Safety Commission and GLTC staff worked diligently with staff at the Department of Rail and Public

Transportation (DRPT) to discuss with FTA about applying for the withheld funds. FTA allowed GLTC to amend the FY 2019 operating grant to reflect these funds and GLTC now has access to draw down the previously

withheld funds, which equates to approximately $ 211,000. Mr. Booth thanked Ms. Strachan and the DRPT staff as well as FTA for their assistance.

Mr. Yauger, GLTC’s HR Manager and other GLTC staff participated in the World of Opportunity Expo at Liberty’s University Indoor Track Complex on April 9th and 10th. This event allowed staff to market career opportunities in

transit to more than 1,000 students from area schools. GLTC had a bus on display for students to look at as well as demonstrations provided by our Maintenance and Operations departments at GLTC.

Mr. Yauger also had the opportunity to attend FTA’s annual Drug and Alcohol Conference in Milwaukee, Wisconsin

where he was able to attend various trainings and updates related to FTA’s Drug and Alcohol program. Mr.

Yauger expressed his appreciation for the opportunity to attend and is ready to review our current program and procedures to ensure compliance with FTA regulations.

GLTC participated in the Community Transportation Association of Virginia’s State Paratransit Roadeo on April

13th, in Williamsburg, VA. Janay Smith was the sole operator to represent GLTC in this competition.

4b – March 2019 Financials

Total revenues are under budget 1 % year to date and under budget 3 % for the month of March 2019. The

major variances being Liberty Revenue and Passenger Revenue under budget. The variance for Liberty Revenue

is due an adjustment of service provided mid-year and Passenger Revenue is trending the same as it has for a majority of the year.

Total expenses are under budget 3 % year to date and under budget 3 % for the month of March 2019. Total

salaries are under budget approximately $ 305,000 with overtime over budget approximately $ 228,000. Benefits are coming in approximately 10 % under budget year to date. Casualty and Liability expenses are over budget

due to an error in the original budget in not accounting for vehicle insurance premiums rolling over from the

previous year. Tires are over budget for March due to several vehicles requiring new sets during their regular preventative maintenance inspection.

The year to date net income has a surplus of $190,968 at the end of March 2019. Cash flow projections are

being monitored and adjustments made as needed to maintain a positive financial situation moving into the

fourth quarter and in preparation for closing out the fiscal year.


4c – Ridership & Operations Statistics

Total Ridership for March was 185,243 with City Ridership being 59,841 passengers and Liberty having a passenger total of 125,402.

Total mileage for fixed route and paratransit services for the month of March was 117,329 miles.

The fleet downtime for March was 7.59 % with on-time performance being 88 %.

4d – Capital Projects Update-

The major projects with work being conducted in March were the purchase of IT Hardware and Software for

updating the organizations computer equipment. Some work was completed on purchasing additional shop equipment and some major repairs to the fleet were completed under the Spare Parts grant.

#5 – Old Business

5a Summary – Intercity Bus Connector/Vanpool

There is currently no update on this item.

5b Summary – Downtown Circulator

Ridership for the Hopper has been as follows:

• January – 82 Passengers

• February – 74 Passengers

• March – 159 Passengers

• April – 40 Passengers

Mr. Booth conducted a case studied on the Hopper to compare it to a similar service operated by the Central

Midlands Transit System in Columbia, South Carolina. This service is called the Soda Cap Connector and launched around the same time as The Hopper in September 2017. He presented information to compare the

two services as well as population of the region to determine similarities and differences.

The Director of Operations for the Central Midlands Transit System indicated the performance was not where

they would like to see and indicated they had made several incremental changes along the way to try to improve the service. Upon comparison, many of these changes were similar to changes that had occurred with the

Hopper in Lynchburg.

After a lengthy discussion, Mr. Carroll made a motion to end The Hopper service on June 30 with Mr. Morgan

seconding the motion and the vote was carried.

A Public Hearing will be held on Wednesday, June 5 at 8:30 a.m., 800 Kemper Street to hear feedback from the public on the proposal to eliminate the service.

#6 – New Business

The EDI (Electronic Data Information) Payment Agreement was in need of updating with the Commonwealth of Virginia in order for GLTC to continue receiving grants funds through electronic transfer. Mr. Carroll made a

motion to accept the electronic transfer of funds agreement with Ms. Svrcek seconding the motion and the vote was carried.


#7 – President’s Report

Mr. McGrath stated that he is troubled by people parking at bus stops especially at Virginia Baptist Hospital.

Buses have to stop in the middle of the road in order to let passengers board. Ms. Svrcek will have the Lynchburg Police Department to investigate.

#8 – Next meeting and Adjournment

The next GLTC Board Meeting is scheduled to occur on June 5, 2019 at 8:30 am. at the GLTC Transfer Station,

800 Kemper Street, Lynchburg, VA.

Mr. Carroll made a motion to adjourn the meeting with Ms. Svrcek seconding the motion and the meeting adjourned at 9:41 a.m.

Secretary/Treasurer


GLTC Board Agenda Detail Item #: 3 Item Title: Presentation of Award Action: None

Each year the Virginia Transit Association (VTA) calls for nominations for its Annual Awards Program from the

members systems in the organization. The purpose of this program is to recognize innovation and achievement by public transportation systems and to recognize the work of individuals who provide leadership and support for

public transportation in Virginia at the local, regional, and state level.

When this year’s call for nominations went out, it was a unanimous decision by the staff that Ben Blanks should

be nominated for the category of Outstanding Contribution by an Individual. Due to Ben’s dedication to providing input and assisting with ideas throughout the development of the Transit Development Plan and subsequent

route changes, we felt he was worthy of this honor. The awards committee for VTA felt the same as well as they awarded Ben with this honor at the closing luncheon of their annual conference on May 30th, 2019 in Portsmouth,

VA. Unfortunately, Ben was not able to attend the luncheon due to his work schedule so I gladly accepted on his

behalf and am proud to present the award to him at this months Board of Directors meeting.


GLTC Board Agenda Detail Item #: 4 Item Title: Committee & Partner Reports Action: None

Committee Reports

a) Customer Advisory Committee (CAC) - Sherry Gentry b) ADA Advisory Committee - Gary DuPriest

Partner Reports c) Ride Solutions / Marketing Updates - Kelly Hitchcock

d) Transportation Planner Updates - Philipp Gabathuler

Contacts: Brian Booth

Attachments: None Action Required: None


GLTC Board Agenda Detail Item #: 5a Item Title: General Manager’s Report Action: For Your Information

The General Manager’s report for the previous month is provided below:

• Staff were able to attend a Highway Automation Workshop sponsored by VDOT to learn about and provide feedback on the future of autonomous vehicles (AV). This was a good workshop as it provided

an update on the status of autonomous vehicles and allowed participants an opportunity to discuss

concerns for VDOT to investigate and monitor with the continued development of AV.

• City Council has tasked GLTC with exploring transit options to connect Florida Avenue from Greenfield

Drive to Grace Street. This section of Florida Avenue does not have transit service currently and presents a dangerous situation for pedestrians walking as there are no sidewalks in the area. The marketing staff

have worked with Phillip and other CVPDC staff to develop a survey for data collection. Various pop up meetings are being scheduled in the coming months along this corridor and at various community centers

in the area to gather data to determine needs transit service might need to accommodate along this

corridor.

• On May 11th, Natalie Wilkins, Marketing Manager, presented information on GLTC services at an

information/motivational session sponsored by the Department of the Blind and Vision Impaired (DBVI). This session was geared toward supporting the independence the 25 young individuals in attendance who

were preparing to graduate from school. We received an appreciation letter from Meg Walker who is a

Certified Orientation & Mobility Specialist with DBVI commending Natalie on her presentation to all in attendance.

• Staff were able to attend the Virginia Transit Association’s annual conference in Portsmouth, VA on May 29th & 30th. This was a good conference as staff was able to network with vendors to view the latest

products and technology as well as learn about upcoming policy updates and initiatives at both the State and Federal level. Additionally, we were able to accept the Outstanding Contribution by and Individual

award on behalf of Ben Blanks.

• Larry and I were able to wrap up interviews for the Assistant General Manager position and have made an offer to Hope Custer with a start date of mid-June. Hope comes to us with about 12 years of military

experience focusing on Transportation and logistics while on duty. She also has just completed her Bachelor’s degree in Transportation and Logistics Management and pursuing her Master’s in the same

field. We look forward to having her join our team and will be happy to introduce her at the July Board

meeting.


GLTC Board Agenda Detail Item #: 5b Item Title: April 2019 Financials Action: For Your Information

Attached are the financial statements for the month ending April 2019.

REVENUES:

Total revenues are under budget 2 %, approximately $ 105,000, year to date and under budget 4 % for the month of April 2019. The major variances are Liberty Revenue under budget 7 % and Passenger Revenue under

budget approximately 9 % year to date. The variance for Liberty Revenue is due to the finalized service plan for Liberty coming in less than submitted as well as an adjustment to the service plan mid-year. Passenger Revenue

is below what was budgeted and is trending the same as it has for a majority of the year. Advertising Revenue is down 33 % for the month of April and is due to the timing of ad contracts.

EXPENSES:

Total expenses are under budget 4 %, approximately $ 244,000, year to date and under budget 8 % for the month of April 2019. Total salaries are under budget approximately $ 333,000 due to vacant positions in

operations and maintenance, with overtime running over budget approximately $ 258,000 due to these

vacancies. Benefits are coming in approximately 10 % under budget year to date and is mainly due to the vacant positions in operations and maintenance. Casualty and Liability expenses are over budget due to an error in the

original budget in not accounting for vehicle insurance premiums rolling over from the previous year. The Miscellaneous expense shows a negative expense of $ 2,736 for the month of April which is due to the netting

revenue received from the Demo grant for the Hopper to expenses incurred.

SUMMARY:

The year to date net income reflects a surplus of $ 248,094 at the end of April 2019.


Attachments: Page 11-15

Action Required: None


FY 2019 FY 2018 Difference

ASSETS

Cash - GLTC -$ -$ -$

Cash - Capital 246,906 241,190 5,716

Accounts Receivable 63,843 4,228 59,615

TOTAL CURRENT ASSETS 310,749$ 245,418$ 65,331$

Tangible Property 60,720,332$ 62,149,663$ (1,429,331)$

Accumulated Depreciation (20,304,318) (19,829,648) (474,670)

NET FIXED ASSETS 40,416,014$ 42,320,015$ (1,904,000)$

TOTAL ASSETS 40,726,763$ 42,565,433$ (1,838,669)$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 49,514$ 49,614$ (100)$

TOTAL LIABILITIES 49,514 49,614 (100)

Capital Stock 5 5 -

Accumulated Income/(Loss) Prior Years 40,267,727 42,162,090 (1,894,363)

Accumulated Income/(Loss) Current Year 409,518 353,724 55,794

TOTAL CAPITAL 40,677,249$ 42,515,819$ (1,838,570)$

TOTAL LIABILITIES AND CAPITAL 40,726,763$ 42,565,433$ (1,838,670)$

Greater Lynchburg Transit Company, Inc.

Balance Sheet

April FY 2019


FY 2019 FY 2018 Difference

ASSETS

Cash 402,718$ 65,488$ 337,230$

Cash - OPEB 236,243 178,315 57,928

Working Funds 75 80 (5)

Working Funds - Transfer Center 50 50 -

Working Funds - Greyhound 50 50 -

Accounts Receivable 681,852 391,981 289,871

Materials and Fuel 333,180 375,870 (42,689)

TOTAL CURRENT ASSETS 1,654,168$ 1,011,834$ 642,335$

Tangible Property 12,382$ 12,382$ -$

Accumulated Depreciation (12,382) (12,382) -

NET FIXED ASSETS -$ -$ -$

Prepayments 102,106 174,017 (71,911)

TOTAL ASSETS 1,756,274$ 1,185,851$ 570,423$

LIABILITIES AND CAPITAL

Accounts Payable - Trade 403,844$ 153,242$ 250,602$

Wages Payable 113,414 93,027 20,387

Other Payroll Liabilities 593,295 369,621 223,674

Advance Payments 397,626 79,782 317,844

TOTAL LIABILITIES 1,508,180 695,672 812,508

Accumulated Income/(Loss) Current Year 248,094 490,180 (242,085)

TOTAL CAPITAL 248,094$ 490,180$ (242,085)$

TOTAL LIABILITIES AND CAPITAL 1,756,274$ 1,185,851$ 570,423$

Central VA Transit Management Company Inc.

Balance Sheet

Apr FY 2019


FY2019 FY2019

ACTUAL ACTUAL

APR YTD

REVENUE

Operating Assistance Revenue -$ 5,018,564$

Money Paid to CVTMCI - (5,018,564)

Federal Grant Revenue 114,445 368,408

Local Grant Revenue 40,374 102,541

TOTAL REVENUE 154,819$ 470,949$

EXPENSES

Repairs - Capital - 61,431$

Other Miscellaneous Expense - -

TOTAL EXPENSES -$ 61,431$

NET INCOME/(LOSS) 154,819$ 409,518$

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENT

AS OF APRIL 30, 2019


MONTH TO DATE YEAR TO DATE

FY2019 FY2019 FY2019 FY2019

APR APR % YTD YTD %

ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 44,226$ 49,023$ -10% 449,624$ 490,233$ -8%

DRT Passenger Revenue 4,535 5,833 -22% 52,222 58,333 -10%

Contracts (LU Access) 6,006 6,006 0% 54,054 54,054 0%

Contracts (LC Access) 2,086 2,086 0% 20,860 20,860 0%

Contracts (CVCC Access) 4,600 4,600 0% 46,000 46,000 0%

Liberty University Revenue 139,237 156,745 -11% 1,308,951 1,410,705 -7%

Other Contract Revenue 41 642 -94% 13,083 6,417 104%

Non-Operating Revenue 710 690 3% 27,252 6,904 295%

Advertising Revenue 4,688 7,000 -33% 73,245 70,000 5%

City Operating Assistance 144,065 144,065 0% 1,440,654 1,440,654 0%

County Operating Assistance 6,232 6,232 0% 62,317 62,317 0%

State Operating Assistance 167,078 167,594 0% 1,682,321 1,675,935 0%

Federal Operating Assistance 162,794 162,116 0% 1,627,938 1,621,159 0%

TOTAL REVENUE 686,298$ 712,632$ -4% 6,858,522$ 6,963,572$ -2%

EXPENSES

FIXED ROUTE

Operator Labor 131,266$ 148,547$ -12% 1,279,848$ 1,485,471$ -14%

Operator-Overtime 42,445 17,754 139% 367,397 177,541 107%

Other Salaries & Wages 25,622 24,756 4% 246,188 247,556 -1%

Supervisors-Overtime 3,757 1,207 211% 20,612 12,073 71%

Fringe Benefits 88,849 98,935 -10% 904,805 989,346 -9%

TOTAL FIXED ROUTE 291,940$ 291,199$ 0% 2,818,851$ 2,911,986$ -3%

DEMAND RESPONSE

Operator Labor 20,349$ 26,822$ -24% 206,331$ 268,218$ -23%

Operator-Overtime-PTS 554 667 -17% 9,367 6,668 40%

Other Salaries & Wages 5,670 5,425 5% 47,951 54,248 -12%

Fringe Benefits 11,570 16,989 -32% 124,632 169,892 -27%

TOTAL DEMAND RESPONSE 38,143$ 49,903$ -24% 388,280$ 499,026$ -22%

MAINTENANCE

Other Salaries & Wages 48,836$ 55,525$ -12% 488,971$ 555,252$ -12%

Inspection&Maint,Srvc-Overtime 5,180 2,424 114% 81,481 24,239 236%

Fringe Benefits 23,375 29,912 -22% 269,663 299,121 -10%

Fuel & Lubricants 57,579 58,427 -1% 550,234 584,268 -6%

Tires & Tubes 5,156 7,688 -33% 127,871 76,875 66%

Other Materials & Supplies 20,682 40,875 -49% 407,136 408,747 0%

TOTAL MAINTENANCE 160,808$ 194,850$ -17% 1,925,357$ 1,948,501$ -1%

ADMINISTRATION

Other Salaries & Wages 32,120$ 31,020$ 4% 318,323$ 310,203$ 3%

Fringe Benefits 13,987 16,012 -13% 150,477 160,120 -6%

Services 40,433 37,404 8% 397,003 374,042 6%

Utilities 15,107 15,055 0% 147,971 150,551 -2%

Casualty & Liability Expenses 26,983 25,019 8% 313,731 250,186 25%

Information Technology 9,978 13,564 -26% 113,082 135,637 -17%

Other Materials & Supplies 2,140 2,775 -23% 30,597 27,747 10%

Miscellaneous (2,736) 8,707 -131% 6,754 87,074 -92%

TOTAL ADMINISTRATION 138,011$ 149,556$ -8% 1,477,939$ 1,495,558$ -1%

TOTAL EXPENSES 628,902$ 685,507$ -8% 6,610,428$ 6,855,071$ -4%

NET INCOME/(LOSS) 57,396$ 27,125$ 248,094$ 108,501$

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENT



MONTH TO DATE YEAR TO DATE

FY2019 FY2018 FY2019 FY2018

APR APR % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 44,226$ 41,703$ 6% 449,624$ 476,670$ -6%

DRT Passenger Revenue 4,535 6,145$ -26% 52,222 58,557 -11%

Contracts (LU Access) 6,006 6,006$ 0% 54,054 54,054 0%

Contracts (LC Access) 2,086 2,045$ 2% 20,860 20,450 2%

Contracts (CVCC Access) 4,600 4,509$ 2% 46,000 45,088 2%

Liberty University Revenue 139,237 166,388$ -16% 1,308,951 1,497,488 -13%

Other Contract Revenue 41 63$ -34% 13,083 5,875 123%

Non-Operating Revenue 710 437$ 62% 27,252 6,720 306%

Advertising Revenue 4,688 9,251$ -49% 73,245 95,939 -24%

City Operating Assistance 144,065 147,984$ -3% 1,440,654 1,479,838 -3%

County Operating Assistance 6,232 6,109$ 2% 62,317 61,094 2%

State Operating Assistance 167,078 142,602$ 17% 1,682,321 1,410,973 19%

Federal Operating Assistance 162,794 180,026$ -10% 1,627,938 1,800,256 -10%

TOTAL REVENUE 686,298$ 713,268$ -4% 6,858,522$ 7,013,001$ -2%

EXPENSES

FIXED ROUTE

Operator Labor 131,266$ 144,658$ -9% 1,279,848$ 1,379,633$ -7%

Operator-Overtime 42,445 21,867 94% 367,397 220,202 67%

Other Salaries & Wages 25,622 21,799 18% 246,188 237,644 4%

Supervisors-Overtime 3,757 1,648 128% 20,612 14,851 39%

Fringe Benefits 88,849 93,756 -5% 904,805 937,355 -3%

TOTAL FIXED ROUTE 291,940$ 283,728$ 3% 2,818,851$ 2,789,685$ 1%

DEMAND RESPONSE

Operator Labor 20,349$ 21,334$ -5% 206,331$ 238,913$ -14%

Operator-Overtime-PTS 554 257 116% 9,367 5,813 61%

Other Salaries & Wages 5,670 3,909 45% 47,951 41,669 15%

Fringe Benefits 11,570 12,530 -8% 124,632 144,927 -14%

TOTAL DEMAND RESPONSE 38,143$ 38,030$ 0% 388,280$ 431,322$ -10%

MAINTENANCE

Other Salaries & Wages 48,836$ 41,876$ 17% 488,971$ 501,550$ -3%

Inspection&Maint,Srvc-Overtime 5,180 5,205 0% 81,481 40,180 103%

Fringe Benefits 23,375 23,117 1% 269,663 274,138 -2%

Fuel & Lubricants 57,579 15,664 268% 550,234 414,391 33%

Tires & Tubes 5,156 6,697 -23% 127,871 35,522 260%

Other Materials & Supplies 20,682 16,689 24% 407,136 480,255 -15%

TOTAL MAINTENANCE 160,808$ 109,248$ 47% 1,925,357$ 1,746,036$ 10%

ADMINISTRATION

Other Salaries & Wages 32,120$ 33,030$ -3% 318,323$ 345,708$ -8%

Fringe Benefits 13,987 16,268 -14% 150,477 174,943 -14%

Services 40,433 35,687 13% 397,003 364,155 9%

Utilities 15,107 18,096 -17% 147,971 164,394 -10%

Casualty & Liability Expenses 26,983 19,943 35% 313,731 266,539 18%

Information Technology 9,978 29,777 -66% 113,082 144,839 -22%

Other Materials & Supplies 2,140 1,227 74% 30,597 18,550 65%

Miscellaneous (2,736) 17,120 -116% 6,754 76,652 -91%

TOTAL ADMINISTRATION 138,011$ 171,146$ -19% 1,477,939$ 1,555,779$ -5%

TOTAL EXPENSES 628,902$ 602,152$ 4% 6,610,428$ 6,522,821$ 1%

NET INCOME/(LOSS) 57,396$ 111,116$ 248,094$ 490,180$

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENT



GLTC Board Agenda Detail Item #: 5c Item Title: April 2019 Ridership & Operational Statistics Action: For Your Information

Summary:

Ridership and Maintenance Activities are summarized below with associated graphs depicting year over year

statistics following.

Ridership:

Total Ridership for April was 211,943 with City Ridership being 62,459 passengers and Liberty having a passenger

total of 149,484.

Maintenance:

Maintenance activities are reported as follows for April 2019:

Total mileage for fixed route and paratransit services for the month of April was 116,841 miles.

The fleet downtime for April was 5.34 % with on-time performance being 83 %.


Attachments: Page 17-22 Action Required: None


GLTC Board Agenda Detail Item #: 5d Item Title: Capital Projects Action: For Your Information

Summary:

The capital projects report is provided below through April, 2019. The major update has been the close out of the hardware and software grants for updating the IT equipment within the facility. Our focus in the coming

months it to complete the procurement for the fare collection equipment which would include the implementation

of mobile ticketing options.

FEDERAL STATE 4/30/2019

GRANT#/PROJECT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X120

Revision approved 1/3/17 73017-33 PURCHASE FARE COLLECTION EQUIPMENT 55,480$ 11,096$ 2,774$ 69,350$ 69,350$


142,074$ 28,415$ 7,103$ 177,592$ 177,592$

VA-95-X145


44,455$ 8,891$ 2,223$ 55,569$ 55,569$

VA-2016-022-00 Excuted 9/23/16

VA-2016-022-01-00 73017-33 PURCHASE FARE COLLECTION EQUIPMENT 1,021,071$ 204,214$ 51,054$ 1,276,339$ 1,276,339$

VA-2016-022-09-00 73017-39 PURCHASE TRANSIT ENHANCEMENTS FOR DIGITAL SIGNAGE 307,280$ 61,456$ 15,364$ 384,100$ 384,100$

1,328,351$ 265,670$ 66,418$ 1,660,439$ 1,660,439$

VA-2018-005-00 Executed 3/14/18

VA-2018-005-01-00 73018-38 Purchase Shop Equipment 88,000$ 17,600$ 4,400$ 110,000$ 9,050.00$

VA-2018-005-01-00 73018-39 Purchase Spare Parts, ACM Items 300,000$ 60,000$ 15,000$ 375,000$ 107,756.00$

VA-2018-005-01-00 73018-40 Purchase Support Vehicles 38,087$ 7,617$ 1,905$ 47,609$ 47,609.00$

426,087$ 85,217$ 21,305$ 532,609$ 164,415.00$

VA-2019-000-00 Executed 3/28/19

VA-2019-000-01 73019-29 Purchase (8) 40FT Replacement Buses 3,425,838.00$ 692,409.00$ 170,001.00$ 4,288,248$ 4,288,248.00$

VA-2019-000-01 73019-28 Purchase Spare Parts, ACM Items 51,909.00$ 10,382.00$ 2,595.00$ 64,886$ 64,886.00$

VA-2019-000-02 73019-28 Purchase Spare Parts, ACM Items 188,091.00$ 37,618.00$ 9,405.00$ 235,114$ 235,114.00$

3,665,838.00$ 740,409.00$ 182,001.00$ 4,588,248.00$ 4,588,248.00$

GLTC CAPITAL GRANTS


GLTC Board Agenda Detail

Item #: 6

Item Title: Old Business Action: For Your Information

6a Summary – Intercity Bus Connector/Vanpool

There is currently no update on this item.

Contacts: Brian Booth Attachments: None


6b Summary – Downtown Circulator

Ridership for the Hopper has been as follows:

• February – 74 Passengers

• March – 159 Passengers

• April – 40 Passengers

• May – 46 Passengers

On the following pages are various graphs showing ridership by month since inception, daily ridership totals, and

weekly ridership totals.

The Hopper’s Major Service Change Dates

• August 24th, 2017 – Launch of Service

• January 22nd, 2018 – Service Changed to Evenings, Eliminated Time Schedule (Bus Run Continuously)

• October 1st, 2018 – 5th Street Incorporated into Route

• February 11th, 2019 – Reduced Service to eliminate Monday through Thursday

Contacts: Brian Booth Attachments: Page 25-26



2/1/2019 Friday 30 3/1/2019 Friday 6 4/5/2019 Friday 2 5/3/2019 Friday 22

2/2/2019 Saturday 4 3/2/2019 Saturday 22 4/6/2019 Saturday 7 5/4/2019 Saturday 0

2/4/2019 Monday 1 3/8/2019 Friday 1 4/12/2019 Friday 1 5/10/2019 Friday 0

2/5/2019 Tuesday 0 3/9/2019 Saturday 6 4/13/2019 Saturday 9 5/11/2019 Saturday 0

2/6/2019 Wednesday 1 3/15/2019 Friday 10 4/19/2019 Friday 4 5/17/2019 Friday 3

2/7/2019 Thursday 0 3/16/2019 Saturday 62 4/20/2019 Saturday 0 5/18/2019 Saturday 3

2/8/2019 Friday 4 3/22/2019 Friday 12 4/26/2019 Friday 6 5/24/2019 Friday 14

2/9/2019 Saturday 7 3/23/2019 Saturday 11 4/27/2019 Saturday 11 5/25/2019 Saturday 3

2/15/2019* Friday* 2 3/29/2019 Friday 11 40 5/31/2019 Friday 1

2/16/2019 Saturday 1 3/30/2019 Saturday 18 46

2/22/2019 Friday 18 159

2/23/2019 Saturday 6

74

Hopper Ridership February

February Total

*Begin Serivce on

Friday & Saturday Only

March Total

Hopper Ridership May

April Total

Hopper Ridership April

April Total

Hopper Ridership March


*The graphs below have been condensed to only show Friday and Saturday data for service prior to February 11th, 2019.


GLTC Board Agenda Detail Item #: 7

Item Title: New Business Action: Discussion & Approvals

7a Summary – FY 2020 GLTC Final Budget

The proposed budget for FY 2020 is provided on the following pages for review. The final budget for FY 2019 is

$ 7,945,126 which is decreased approximately 3 % (~ $ 280,000) from the current year FY 2019. Major changes

affecting revenue are:

• Passenger Revenue has been reduced 8 % (~ $ 50,000) to reflect current trends in farebox revenue.

• University of Lynchburg Revenue has been reduced 29 % (~ $ 7,000) to reflect current ridership trends.

• Liberty University Revenue has been reduced 45 % (~ $ 700,000) based on discussions about proposed

service. *We have not yet received the final service plan/contract from Liberty so this figure could change

• Advertising Revenue has been increased 7 % (~ $ 6,000) to reflect current advertising contracts.

• City Assistance reflects zero change, but included a one-time return from fund balance of 5 % (~ $

86,000) to mitigate impact to service after the recent route adjustments.

• State Assistance has increased 3 % (~ $ 52,376). This reflects a slight increase due to the states new formula for allocating operating assistance and also reflects funds for the intern grant.

• Federal Assistance has increased 21 % (~ $ 412,000) and is due to one block of performance-based

funding which was previously lost during the FY 2019 funding year.

The University of Lynchburg has experienced a drop-in ridership over the last two years after they allowed all

first-year students to bring cars on campus for the first time. This adjustment was made by comparing current ridership trends and applying the formula outlined in the Universal Pass Agreement Policy.

The Liberty University Revenue reflects a significant decrease due reducing transit service on campus after

completion of major construction projects to make the campus a walkable campus. Additionally, with the

completion of these projects’ freshman parking was able to be moved back onto central campus and the route serving the previous off campus parking areas was no longer needed.

Expenses have been adjusted to reflect projected revenues and has mainly been achieved through a decrease in

labor expenses, specifically related to reducing the number of driver positions necessary to operate the Liberty

University service. The reduction in operator labor and benefits account for almost $ 270,000 of the $ 280,000 reduction in the overall year over year budget. All other expenses have been adjusted based on actual expenses

in the past and projected for upcoming.

It is with pleasure to report that this budget was balanced without having to reduce service to the city as

originally proposed in December. Our ability to do this is attributed greatly to the increase in federal funds from regaining one allocation of performance-based funding previously lost.

Staff Recommendation: A motion be made for approval for adoption of the final FY 2020 budget as presented.


Attachments: None Action Required: Board Review/Approval


FY2020 FY2019 FY2019

PROPOSED PROJECTED ADOPTED

REVENUE BUDGET ACTUAL BUDGET

FRT Passenger Revenue 544,920$ 539,549$ 588,280$

DRT Passenger Revenue 62,652$ 62,666$ 70,000$

Contracts (LC Access) 17,862$ 25,032$ 25,032$

Contracts (CVCC Access) 56,304$ 55,200$ 55,200$

Contracts (LU Access) 60,060$ 60,060$ 60,060$

Liberty University Revenue 868,129$ 1,454,390$ 1,567,450$

Other Contract Revenue 6,013$ 15,700$ 7,700$

Non-Operating Revenue 12,995$ 32,702$ 8,285$

Advertising Revenue 90,000$ 87,894$ 84,000$

City Operating Assistance 1,728,785$ 1,728,785$ 1,728,785$

County Operating Assistance 76,275$ 74,780$ 74,780$

State Operating Assistance 2,063,498$ 2,018,785$ 2,011,122$

Federal Operating Assistance 2,357,633$ 1,953,526$ 1,945,391$

TOTAL REVENUE 7,945,126$ 8,109,069$ 8,226,085$

EXPENSES

FIXED ROUTE

Operator Labor 1,572,695$ 1,535,818$ 1,782,565$

Operator-Overtime 211,395$ 440,876$ 213,049$

Other Salaries & Wages 302,082$ 295,426$ 297,067$

Supervisors-Overtime 14,744$ 24,734$ 14,487$

Fringe Benefits 1,124,882$ 1,085,766$ 1,187,215$

TOTAL FIXED ROUTE 3,225,798$ 3,382,620$ 3,494,383$

DEMAND RESPONSE

Operator Labor 280,902$ 247,597$ 321,861$

Operator-Overtime-PTS 9,775$ 11,240$ 8,002$


Fringe Benefits 191,879$ 149,558$ 203,870$

TOTAL DEMAND RESPONSE 549,085$ 465,937$ 598,831$

GREATER LYNCHBURG TRANSIT COMPANY

Fiscal 2020 Operating Budget

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO, INC.


7b Summary – August Board Meeting Conflict

Each year the Community Transportation Association of Virginia holds an annual conference and EXPO with transit related trainings, policy updates, and exhibit vendor fair. We generally send several staff members to

attend this conference and I, Brian Booth, general attend as well. This year’s conference is scheduled for the first full week of August and overlaps with the date of the board meeting on August 7th. I wanted to bring this

forward for discussion to see what options might be available for accommodating schedules.


Attachments: None Action Required: Board Discussion

MAINTENANCE


Inspection&Maint,Srvc-Overtime 27,049$ 97,777$ 29,087$

Fringe Benefits 347,499$ 323,596$ 358,945$

Fuel & Lubricants 651,180$ 660,281$ 701,121$

Tires & Tubes 122,628$ 153,445$ 92,250$

Other Materials & Supplies 565,283$ 488,563$ 490,496$

TOTAL MAINTENANCE 2,333,503$ 2,310,427$ 2,338,201$

ADMINISTRATION


Fringe Benefits 204,077$ 180,572$ 192,144$

Services 451,606$ 476,404$ 448,850$

Utilities 195,494$ 177,565$ 180,661$

Casualty & Liability Expenses 328,069$ 376,477$ 300,223$

Information Technology 177,315$ 135,698$ 162,764$

Other Materials & Supplies 29,675$ 36,716$ 33,296$

Miscellaneous 70,587$ 8,105$ 104,489$

TOTAL ADMINISTRATION 1,836,740$ 1,773,526$ 1,794,670$

TOTAL EXPENSES 7,945,126$ 7,932,510$ 8,226,085$

NET INCOME/(LOSS) -$ 176,559$ -$


GLTC Board Agenda Detail Item #: 8 Item Title: Presidents Report Action: Discussion

-- Optional Report/Comments by GLTC Board President –


GLTC Board Agenda Detail Item #: 9 Item Title: Next Meeting & Adjournment Action: Adjournment

-- Opportunity for any final Board Member Comments or Remarks --

The next GLTC Board Meeting is scheduled to occur on July 3rd, 2019 at 8:30 am.

This meeting will take place at the GLTC Transfer Station, 800 Kemper Street, Lynchburg, VA.

Consider Adjournment


GLTC Board Agenda Detail Item #: N/A Item Title: Board Roster and Attendance Log Action: None

GLTC BOARD OF DIRECTORS MEMBERSHIP ROSTER

Christos Carroll 434-592-6463 [email protected] Liberty University, 1971 University Blvd, Lynchburg, VA 24515 Antonio “Tony” Davis 434-386-1336 [email protected]

Jubilee Family Development Center 434-845-0433 1512 Florida Ave, Lynchburg, VA 24501

Mary-Winston Deacon 434-845-2986 x231 [email protected] HumanKind, 434-258-4117

150 Linden Ave, Lynchburg, VA 24503

Christian H. DePaul 434-385-1340 [email protected] DePaul Wealth Management, 3728 Old Forest Road, Lynchburg, VA 24501 John “Jack” Hellewell 434-384-2746 [email protected]

4420 Williams Road, Lynchburg, VA 24503

Glenn McGrath 434-851-2724 [email protected]

2724 Greenhill Lane, Lynchburg, VA 24503

Joel Morgan 434-997-0600 [email protected] Commonwealth Computer Research, Inc. 434-258-1844

1440 Sachem Place, Charlottesville, VA 22901 Bonnie Svrcek 434-455-3990 [email protected]

City of Lynchburg, 900 Church St, Lynchburg, VA 24504 Margaret “Peggy” Whitaker 404-266-1265 [email protected]

2703 Rivermont Avenue, Lynchburg, VA 24503

-- Attendance Log on Next Page --

mailto:[email protected]










Christos

Carroll

Antonio

"Tony"

Davis

Mary-

Winston

Deacon

Christian

DePaul

John

"Jack"

Hellewell

Glenn

McGrath

Joel

Morgan

Bonnie

Svrcek

Margaret

"Peggy"

Whitaker

Meeting DateTerm date

10/30/2021

Term date

10/30/2020

Term date

10/30/2021

Term date

10/30/2019

Term date

10/30/2019

Term date

10/30/2019

Term date

10/30/2020

Term date

10/30/2020

Term date

10/30/2021

12/5/2018 P P P P P P P P A1

1/2/2019 PR A2 P P P A3 P P PR

2/6/2019 PR P P P P P P P PR

3/6/2019 P P P P P P P P P

4/3/2019 A4 A5 P P P A6 P P P

5/1/2019 P P P PR P P P P A7

6 - G. McGrath - Out of Town

7 - P. Whitaker - Absent

2 - A. Davis - Absent

4 - C. Carroll - Out of Town/Travel Delays

3 - G. McGrath - Out of Town

5 - A. Davis - Meeting Conflict

1 - P. Whitaker - Out of Town

or unforeseen business trips, and emergency work assignments. If you are absent and one of the above events was the reason,

please let Natalie Wilkins (434-455-4010 or [email protected]) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of Directors

ATTENDANCE LOG

2018/2019 REGULAR (and special) BOARD MEETING

("P" present - "PR" present remotely - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires

appointees to attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled

Board of Directors Meeting Agenda - GLTC · 2019. 6. 4. · Greater Lynchburg Transit Company Page...

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