BOARD OF DIRECTORS MEETING , 2015; 9:00 a.m. to 10:00 …

BOARD OF DIRECTORS MEETING June 1st, 2015; 9:00 a.m. to 10:00 a.m.

Double tree Grand Key West Conference Room Conference call 786-389-5135, 804#

I. Welcome & Introductions Adrian Alfonso, Chair

A. Roll Call B. Opening Remarks

II. Approval of Minutes Adrian Alfonso

A. Motion to approve the May 2015 Board of Directors Meeting minutes.

III. Finance Committee Report Robert Eadie A. Resolution 05272015-01 B. Resolution 05272015-02 C. Resolution 05272015-03 D. Resolution 05272015-04 E. Resolution 05272015-05 F. Resolution 05272015-06 G. Resolution 05722015-07

IV. Public Comments Adrian Alfonso

V. Adjourn Adrian Alfonso

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2014 2015Name July Aug. 4 Sept. 8 Oct. 6 Nov. 3 Dec. 1 Jan Feb. 2 Mar. April May June Absences

Abrahante, Ed.D., Magaly No Rep 0 Rep Phone 0 No Rep 0 Rep Rep 0Adrian Alfonso No 0 0 0 0 0 No 0 0 0 0 0Auslander, Charles No 0 0 0 0 0 No 0 0 0 1 0Axford, Theresa No 0 0 0 0 1 No 0 0 0 0 1Beasley, Roderick E. No 0 0 0 0 0 No Phone 0 0 1 0Benford, Russell No 0 0 Phone Phone 0 No Phone 0 Phone 0 0Carrol-Scott, Tina No 0 0 Phone 0 0 No 0 0 Phone 0 0Carruthers, Heather No 0 0 1 0 Phone No 0 0 0 1 1Eadie, Robert No 0 1 0 0 0 No 0 0 0 0 1Eckstein, Alan 0 0Fagundo, Shaleen* No 0 0 0 0 0 No 0 0 0 0 0Ferradaz, Gilda No 0 0 0 0 0 No 0 0 0 0 0Gassman, Philip No 0 0 0 0 0 No 0 0 0 0 0Good, Helene J. No 0 0 0 Phone 0 No 0 0 Phone 0 0Lawrence, David Jr. No 0 0 1 0 0 No 0 0 0 0 1Montes, Gladys 0 0Piñeiro, Lucy No 0 0 0 0 Phone No 1 0 0 0 1Rodriguez, Abilio No 0 0 0 0 Phone No 0 0 0 0 0Schaechter, Judy 0 0Soto, Alexander 0 0Schwartz, Gerald K. No 1 0 0 0 0 No 0 0 0 0 1Zapata, Mara No 0 0 0 0 1 No Phone 0 0 0 1

TOTAL 0 1 1 2 0 2 0 2 0 0 0 0 8Under the Bylaws of the Early Learning Coaltion of Miami-Dade, ARTICLE VII MEETINGS, Section 7.7 Meeting Attendance: Members must attend eight (8) meetings in a fiscal year. A member

may attend one (1) of the required meetings by electronic means in a fiscal year. When a member has been absent from three (3) meetings of the Board of Directors within any given fiscal year, it shall be considered a resignation from the Coalition by that member. The Chair shall send a letter to all Members absent from two meetings within a given fiscal year notifying them that their status

as members is in jeopardy, encouraging their attendance, and reminding them of the meeting attendance policy. When a Member sends a representative to a meeting of the Board of Directors of

the Coalition, the presence of such representative shall not be counted for purposes of attendance, unless that representative is appointed as a designee as described in Section 5.10.

*Grandfathered in under the old policy, these members have been granted (1) additional meeting via conference call

Legend0= PresentPhone= Phone1= AbsentRep= Representative on behalf of

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Board of Directors Meeting May 4th, 2015; 8:00 a.m.

ELC Board Room

Board Attendees: Adrian Alfonso (Chair); Gilda Ferradaz (Vice Chair); Robert Eadie (Treasurer); Marisel Elias Miranda (rep. for Magaly Abrahante, Ed.D); Russell Benford; Dr. Tina Carroll-Scott; Philip Gassman; Helene J. Good; David Lawrence, Jr.; Harve Mogul; Dr. J. Abilio Rodriguez; Gerald K. Schwartz, Esq.; Robert Eadie; Theresa Axford; Shaleen Fagundo; Dr. Mara Zapata; Lucy Pineiro; David Williams

Absent Board Members: Charles Auslander; Roderick E. Beasley; Commissioner Heather Carruthers Staff Attendees: Evelio Torres (President/CEO); Angelo Parrino; Lisa Sanabria; Jackye Russell; Fred Hicks;

Fiorella Altare; Ana Rodriguez; Pamela Hollingsworth; Kerry Allen; Yesenia Reyes; Milton Silvera; Diana Lane; Le Chau; Victor Caballero; Paloma Lopez-Barcena , Ileana Vallejo, Aileen Martinez; Keith Preciados; Isabel Alfanador; YasminWong-Peraza

General Attendees: Santiago Echemendia, Shutts & Bowen LLP; Michele Watson, Watson Policy Solutions; Gail

Gregg, FIU; Pat Cucci, Scholastic; Silvia Palenzuela, MDCPS; Susan Miller, Citrus; Jackie Romillo, CHN

I. Welcome and Introductions Adrian Alfonso

A. Alfonso called the meeting to order and welcomed everyone. L. Sanabria called roll and a quorum was established with sixteen (16) voting members.

A. Alfonso stated that if anyone has a conflict of interest on any item coming before the Board, to declare the

conflict and see Lisa Sanabria for a form.

A. Alfonso introduced this meeting’s Board Member Spotlight: Commissioner Heather Carruthers. o G. Ferradaz

A. Alfonso stated the following item was included in this month’s Board packet:

o ELC Board Attendance

A. Alfonso stated that the Early Learning Coalition will be holding parent and provider focus groups to obtain the different perspectives about the current priorities and future direction. The meetings are scheduled for May 12th, 13th and 14th. Information from these meeting will be shared with the full board at the Strategic Planning Retreat, June 1st. A. Alfonso thanked Dr. Zapata for serving as chair of our strategic planning committee. Dr. Zapata has held two meeting and plans to hold a third following today’s board meeting. All board members are invited to attend.

A. Alfonso stated that since the Early Learning Coalition has a number of board members stepping off the board, he is making the following committee appointments:

o Gilda Ferradaz: Board Vice Chair o Program, Policy & Provider Services Committee: waiting to hear from Dr. Scott and Dr. Schaechter (chair),

Gladys Montes (member) o Alan Eckstein: Governance & Bylaws (member) and Nominating Committee (member)

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o Finance Committee: Theresa Axford (chair), Alex Soto (member) o Ad-Hoc Strategic Planning Committee: Mara Zapata: (chair), and members Rick Beasley , Gilda Ferradaz,

Theresa Axford, Dr. Judy Schaechter, Charles Auslander, Helene Good, Shaleen Fagundo, Dr. Abilio Rodriguez, Gladys Montes, Alex Soto, Magaly Abrahante and anyone else who wishes to participate. Meeting notices will be sent to all board members. Michele Watson who you may remember from the work she has done on tiered reimbursement and provider payment rates will serve as this year’s facilitator.

o Legislative Committee: Alexander Soto (chair)

Motion to approve by A. Eckstein Motion seconded by H. Good. Motion was unanimously passed.

II. Approval of Minutes Adrian Alfonso

A. Alfonso called for the approval of the meeting minutes from May 4th, 2015. o M. Zapata moved to approve the minutes. o A. Eckstein seconded the motion. o Motion was passed unanimously.

A. Alfonso stated that the Early Learning Coalition learned last week that Scholastics will partner with the Early Learning

Coalition to sponsor a community service project as part of their annual symposium. They will work with Scholastics to select a provider, based on their criteria, who will be the beneficiary of a complete center makeover. Patrick Cucci from Scholastics was present and said a few words about the project

III. Programs, Policy & Provider Services Committee Report The Hon. Cindy Lederman

Bumblebee Day Care and Learning Center – 3 class 2 Violations, problems have been remedied.

The committee is recommending a 6 month probationary period

o Motion to approve by M. Zapata o Motion seconded by R. Eadie o Motion was unanimously passed. o L. Pineiro recused herself.

Decoro Large Family Child Care Home – 1 class 1 violation, problems have been remedied

The committee is recommending a 6 month probationary period

o Motion to approve by M. Zapata. o Motion seconded by A. Rodriguez o Motion was unanimously passed. o L. Pineiro recused herself.

Olympia Heights Methodist Preschool – 3 class 2 violations, problems have been remedied

The committee is recommending a 6 month suspension.

o Motion to approve by M. Zapata. o Motion seconded by A. Rodriguez o Motion was unanimously passed.

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o L. Pineiro recused herself. Vankara: A learning Exchange – 2 class 2 violation, Vankara was on probation for 12 months. During this probationary

period they were not to receive any class 1 or2 violations. The committee is recommending termination of contract and they are not to reapply for 12 months.

o Motion to approve by M. Zapata. o Motion seconded by A. Rodriguez o Motion was unanimously passed. o L. Pineiro recused herself.

IV. Finance Committee Report Robert Eadie

R. Eadie reviewed the financial statements and stated it was business as usual.

Resolution 04292015-01 Authorize the President and CEO to receive and execute the grant agreement with the Ocean Reef Community Foundation for the Monroe Early Childhood Conference. Motion to approve resolution by A. Eckstein. Motion seconded by A. Rodriguez. Motion was unanimously passed.

Resolution 04292015-02 Authorize the President and CEO to negotiate and execute the renewal of the following contracts listed within the background section of this resolution. Motion to approve resolution by G. Schwartz. Motion seconded by T. Axford. Motion was unanimously passed.

Resolution 04292015-03 Authorize the President and CEO to negotiate and execute the following contracts listed within the background section of this resolution. Motion to approve resolution by A. Eckstein. Motion seconded by S. Fagundo. Motion was unanimously passed. H. Good recused herself

Resolution 04292015-04 Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-106 with Goldstein, Schechter, Koch, P.A. Motion to approve resolution by A. Eckstein. Motion seconded by H. Good. Motion was unanimously passed.

Resolution 04292015-05 Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-106 with WELS System Foundation, LLC. Motion to approve resolution by S. Fagundo. Motion seconded by A. Eckstein. Motion was unanimously passed.

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Resolution 04292015-06 Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-117 with University of Florida Board of Trustees.

Motion to approve resolution by H. Good. Motion seconded by A. Eckstein. Motion was unanimously passed.

R. Eadie stated that the slot utilization shows Miami Dade County wait list at “0”. The Early Learning Coalition will try maintain a “0” wait list by sending out packets to people as soon as they apply. The ELC will maintain a “0” wait list till end of this fiscal year. Monroe has maintained a 0 wait list for over a year.

V. CEO Report Evelio Torres The presentations are available at the following link:

http://www.elcmdm.org/about_us/Board/minutes/Board/CEO%20report/CEOR05042015.pdf http://youtu.be/uKLPmpMcfPU

VI. Adjourn Adrian Alfonso

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http://www.elcmdm.org/about_us/Board/minutes/Board/CEO%20report/CEOR05042015.pdf

http://youtu.be/uKLPmpMcfPU

pg.1

Anti‐ Fraud Plan Policy

Plan Statement

The Anti‐Fraud plan serves to support the organizational process by detecting and investigating possible

acts of fraud, abuse of services and related overpayments. The Anti‐Fraud Plan will ensure that the

Early Learning Coalition of Miami‐Dade/Monroe (Coalition) takes the necessary and appropriate actions

to identify and address cases of possible fraud and/or misrepresentation by clients, employees and

provider owner/principals. The Anti‐Fraud Plan also establishes the procedures for the systematic

detection of fraud and for reporting allegations of potential fraud, and misconduct or misrepresentation

of information provided by clients, providers or employees related to application and receipt of benefits.

The Anti‐Fraud Plan addresses beneficiaries of payments from the School Readiness and VPK programs

and includes: parents or legal guardians of children enrolled in the School Readiness or VPK programs,

providers reimbursed for services with School Readiness and VPK funds and employees of the Coalition.

The Coalition will comply with all applicable laws, rules and regulations governing the School Readiness

and VPK programs. Note: Provider fraud is a violation of the provider contract and addressed in the

state wide contract rules.

Outcome

To establish a system that will address the need to identify, detect and recover improperly issued

benefits and prosecute individuals who fraudulently obtain or attempt to obtain benefits to which they

are not legally entitled.

To ensure compliance according to reimbursement requirements established in Florida's State Laws and

Statutes: 1002.91 F.S., 6M‐9.400 F.A.C., 414.39 F.S., 414.41 F.S., 414.411 F.S.

This Anti‐Fraud Plan shall be approved by the Coalition's Board and submitted for annual approval to the

Florida Office of Early Learning (OEL) and the Office of Inspector General (OIG).

Plan Definitions

Client\Recipient‐ The parent or legal guardian whose child was determined eligible for School Readiness

or Voluntary Prekindergarten Education Program benefits.

Fraud‐ An intentional deception, omission, or misrepresentation made by a person with knowledge that

the deception, omission, or misrepresentation may result in unauthorized benefit to that person or

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pg.2

another person, or any aiding and abetting of the commission of such an act. The term includes any act

that constitutes fraud under applicable federal or state law.

State Laws, Rules and Statutes: 1002.91 F.S., 6M‐9.400 F.A.C., 414.39 F.S., 414.41 F.S., 414.411 F.S.

Florida Statute 414.39‐ Fraud

1) Any person who knowingly:

(a) Fails, by false statement, misrepresentation, impersonation, or other fraudulent means, to disclose a

material fact used in making a determination as to such person's qualification to receive public

assistance under any state or federally funded assistance program;

(b) Fails to disclose a change in circumstances in order to obtain or continue to receive any such public

assistance to which he or she is not entitled or in an amount larger than that to which he or she is

entitled; or

(c) Aids and abets another person in the commission of any such act,

is guilty of a crime and shall be punished as provided in subsection (5).

(2) Any person who knowingly:

(a) Uses, transfers, acquires, traffics, alters, forges, or possesses, or

(b) Attempts to use, transfer, acquire, traffic, alter, forge, or possess, or

(c) Aids and abets another person in the use, transfer, acquisition, traffic, alteration, forgery, or

possession of,

3) Any person having duties in the administration of a state or federally funded public assistance

program or in the distribution of public assistance, or authorizations or identifications to obtain public

assistance, under a state or federally funded public assistance program and who:

(a) Fraudulently misappropriates, attempts to misappropriate, or aids and abets in the misappropriation

of, a food stamp, an authorization for food stamps, a food stamp identification card, a certificate of

eligibility for prescribed medicine, a Medicaid identification card, or public assistance from any other

state or federally funded program with which he or she has been entrusted or of which he or she has

gained possession by virtue of his or her position, or who knowingly fails to disclose any such fraudulent

activity; or

(b) Knowingly misappropriates, attempts to misappropriate, or aids or abets in the misappropriation of,

funds given in exchange for food stamps or for any form of food stamp benefits authorization, is guilty

of a crime and shall be punished as provided in subsection (5).

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pg.3

(4) Any person who:

(a) Knowingly files, attempts to file, or aids and abets in the filing of, a claim for services to a recipient of

public assistance under any state or federally funded public assistance program for services that were

not rendered; knowingly files a false claim or a claim for non‐authorized items or services under such a

program; or knowingly bills the recipient of public assistance under such a program, or his or her family,

for an amount in excess of that provided for by law or regulation;

(b) Knowingly fails to credit the state or its agent for payments received from social security,

insurance, or other sources; or

(c) In any way knowingly receives, attempts to receive, or aids and abets in the receipt of,

unauthorized payment or other unauthorized public assistance or authorization or identification to

obtain public assistance as provided herein, is guilty of a crime and shall be punished as provided in

subsection (5).

Florida Statute 414.41‐ Recovery of payments made due to mistake or fraud

(1) Whenever it becomes apparent that any person or provider has received any public assistance under

this chapter to which she or he is not entitled, through either simple mistake or fraud on the part of the

department or on the part of the recipient or participant, the department shall take all necessary steps

to recover the overpayment. Recovery may include Federal Income Tax Refund Offset Program

collections activities in conjunction with Food and Consumer Service and the Internal Revenue Service to

intercept income tax refunds due to clients who owe food stamp or WAGES debt to the state. The

department will follow the guidelines in accordance with federal rules and regulations and consistent

with the Food Stamp Program. The department may make appropriate settlements and shall establish a

policy and cost‐effective rules to be used in the computation and recovery of such overpayments.

(a) The department will consider an individual who has willfully provided false information or omitted

information to become or remain eligible for temporary cash assistance to have committed an

intentional program violation.

Coalition Error:

Coalition error occurs when an incorrect benefit is received by or paid on behalf of an individual due to an error made on the part of the agency.

Inadvertent Recipient\Provider Error:

Inadvertent error (also known as client or provider error) is an overpayment caused by a

misunderstanding or an unintended error on the part of the individual.

Florida Statute 414.411‐ Public Assistance Fraud

(1) The Department of Financial Services shall investigate all public assistance provided to residents of

the state or provided to others by the state. In the course of such investigation the department shall

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pg.4

examine all records, including electronic benefits transfer records and make inquiry of all persons who

may have knowledge as to any irregularity incidental to the disbursement of public moneys, food

assistance, or other items or benefits authorizations to recipients. All public assistance recipients, as a

condition precedent to qualification for public assistance under chapter 409, chapter 411, or this

chapter, must first give in writing, to the Agency for Health Care Administration, the Department of

Health, the Department of Economic Opportunity, and the Department of Children and Families, as

appropriate, and to the Department of Financial Services, consent to make inquiry of past or present

employers and records, financial or otherwise.

(2) When conducting an investigation pursuant to this section, the Department of Financial Services

may:

(a) Employ persons who have qualifications that are useful in the performance of this duty.

(b) Administer oaths and affirmations.

(c) Issue and serve subpoenas for the attendance of witnesses or the production of business records,

books, papers, correspondences, memoranda, and other records. Representatives designated by the

department may serve the subpoenas. If a person refuses to obey a subpoena, the court that has

jurisdiction in the geographical area where the inquiry is carried out or where the person who has

refused the subpoena is found, resides, or transacts business may issue an order requiring compliance

with the subpoena. Failure to obey the court order may be punished, civilly or criminally, by the court as

contempt. The person refusing the subpoena is liable for costs, including reasonable attorney fees,

incurred by the department to obtain an order granting, in whole or in part, a petition to enforce the

subpoena.

(3) The results of such investigation shall be reported by the Department of Financial Services to the

appropriate legislative committees, the Agency for Health Care Administration, the Department of

Health, the Department of Economic Opportunity, and the Department of Children and Families, and to

such others as the department may determine.

(4) The Department of Health and the Department of Children and Families shall report to the

Department of Financial Services the final disposition of all cases wherein action has been taken

pursuant to s. 414.39 based upon information furnished by the Department of Financial Services.

Florida Statute 1002.91 Investigations of Fraud or Overpayment Penalties

1) As used in this subsection, the term “fraud” means an intentional deception, omission, or

misrepresentation made by a person with knowledge that the deception, omission, or

misrepresentation may result in unauthorized benefit to that person or another person, or any aiding

and abetting of the commission of such an act. The term includes any act that constitutes fraud under

applicable federal or state law.

(2) To recover state, federal, and local matching funds, the office shall investigate early learning

coalitions, recipients, and providers of the school readiness program and the Voluntary Prekindergarten

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pg.5

Education Program to determine possible fraud or overpayment. If by its own inquiries, or as a result of

a complaint, the office has reason to believe that a person, coalition, or provider has engaged in, or is

engaging in, a fraudulent act, it shall investigate and determine whether any overpayment has occurred

due to the fraudulent act. During the investigation, the office may examine all records, including

electronic benefits transfer records, and make inquiry of all persons who may have knowledge as to any

irregularity incidental to the disbursement of public moneys or other items or benefits authorizations to

recipients.

(3) Based on the results of the investigation, the office may, in its discretion, refer the investigation to

the Department of Financial Services for criminal investigation or refer the matter to the applicable

coalition. Any suspected criminal violation identified by the office must be referred to the Department

of Financial Services for criminal investigation.

(4) An early learning coalition may suspend or terminate a provider from participation in the School

Readiness Program or the Voluntary Prekindergarten Education Program when it has reasonable cause

to believe that the provider has committed fraud. The office shall adopt by rule appropriate due process

procedures that the early learning coalition shall apply in suspending or terminating any provider,

including the suspension or termination of payment. If suspended, the provider shall remain suspended

until the completion of any investigation by the office, the Department of Financial Services, or any

other state or federal agency, and any subsequent prosecution or other legal proceeding.

(5) If a school readiness program provider or a Voluntary Prekindergarten Education Program provider,

or an owner, officer, or director thereof, is convicted of, found guilty of, or pleads guilty or nolo

contendere to, regardless of adjudication, public assistance fraud pursuant to s. 414.39, or is acting as

the beneficial owner for someone who has been convicted of, found guilty of, or pleads guilty or nolo

contendere to, regardless of adjudication, public assistance fraud pursuant to s. 414.39, the early

learning coalition shall refrain from contracting with, or using the services of, that provider for a period

of 5 years. In addition, the coalition shall refrain from contracting with, or using the services of, any

provider that shares an officer or director with a provider that is convicted of, found guilty of, or pleads

guilty or nolo contendere to, regardless of adjudication, public assistance fraud pursuant to s. 414.39 for

a period of 5 years.

Examples of Potential Fraud or Misrepresentation

The following is a list of examples of potential fraud or misrepresentation and is not intended to be all‐

inclusive.

Providing false or misleading information or withholding information in order to participate or

receive benefits under the following programs that include, but not be limited to, School

Readiness Program, Voluntary Pre‐Kindergarten Program, Teenage Parent Program, Quality

Counts Program, Child Care Executive Partnership.

Concealing information to obtain program service/benefits and/or payments

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pg.6

Failing to disclose a change in circumstances or material information that could directly affect

eligibility;

Intentionally altered or changed documents to obtain benefits

Falsifying records or documents; and

Assisting or aiding any person in committing any of the above acts.

Organizational Structure (please see attached flow chart)

It is the responsibility of every employee, supervisor, manager and executive to immediately report any

possible fraud or misrepresentation of information provided to the fiscal review team.

The following positions are responsible for the daily activities related to prevention, detection,

investigation and reporting of possible overpayment resulting from potential fraud or abuse.

Appeals Committee

Controller (Mercy Castiglione)

Director of Payments (Jose Hernandez)

Fiscal Review Manager\Loss Prevention (Ana Rodriguez)

Early Learning Manager\ Eligibility Unit ( Isabel Afanador, Ileana Vallejo )

CCR&R Lead (Alain Zamora)

VPK Lead (Michelle Meilan)

Any potential overpayment, fraud or abuse that is uncovered or suspected by management, an

employee or an affiliated third party shall be immediately reported to the Fiscal Review

Department\Loss Prevention, either via email at [email protected] or by calling Ana

Rodriguez (305) 646‐7220 ext277. The Loss Prevention department shall be responsible for coordinating

further investigations of the alleged fraud and for contacting and coordinating with the Florida Office of

Early Learning's Eligibility and Fraud Prevention Department and the Department of Financial Services

Public Assistance Fraud Unit.

The Fiscal Review Manager is responsible for implementing the Coalition's Anti‐Fraud Plan and Plan

activities. In accordance with rule 6M‐9.400 (3) (a) (b) the Coalition’s plan shall include:

(a) A description or chart outlining the organizational structure of the personnel who are responsible for

the investigation and reporting of possible overpayment, abuse, or fraud. This shall include the name

and contact information of the primary coalition position responsible for implementing the Coalition’s

anti‐fraud activities.

(b) A description of the Coalition’s procedures for detecting and investigating possible acts of fraud,

abuse, or overpayment. This shall include reviews of data quality reports generated from the Office of

Early Learning and documented verification of child care referrals from other organizations, a process

for electronic monthly reporting to the Office of Early Learning the recipients and providers terminated

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pg.7

for fraud, and a description of any fraud hotlines in place and how this information is shared with

parents, providers, employees and the public.

The Fiscal Review manager is the liaison between the Early Learning Coalition of Miami‐Dade\Monroe

and the Florida Office of Early Learning Fraud Department.

The Controller will review the internal process to confirm that the appropriate separation of duties is in

place and will also review internal controls to reduce risk.

Management will also examine any/all appeals made by the Client/Provider and "IF" the appeal is not

overturned, the appeal will go to the appeals committee. The appeals committee will review the

appeal(s) and make a final determination.

Other Departmental Responsibilities:

Eligibility Specialist ‐ Establishes that a possible discrepancy has occurred and records the following

facts:

(Clients)

Date of Discovery

Date income or change started or stopped

Explanation given for failure to provide information accurately or on a timely manner.

Any Notice of Change letter sent out to the client

Ensures all information is documented in EFS

Forwards possible discrepancies to the Loss Prevention department in the form of an email

requesting further investigation

Fiscal Review Manager and Fiscal Lead:

(Providers)

Receives request for investigation

Interviews Providers and gives the opportunity to provide any documentation that would negate

possible allegations.

Determines if there was an overpayment as a result of a Provider audit.

Forwards a report of any overpayments to the Finance department for any adjustments needed.

(Clients)

Interviews Clients and gives the opportunity to provide any documentation that would negate

possible allegations.

Determines if client is/was eligible, if all household information was accurately reported.

Determines the time frame in which the possible fraud occurred.

Determines amount of overpayment.

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pg.8

Forwards potential fraud to the Florida Office of Early Learning and to the Department of

Financial Services/Fraud.

Confidentiality

All information provided by management, employees, or affiliated third parties relating to any new or

pending possible fraud claim will be treated as confidential and only shared with the Appeals

Committee, OEL, DFS, FDLE, and/or the Coalition’s attorney and other parties directly working on the

investigation. No employee may contact an individual, client, recipient or provider that is involved, in

any way, with an ongoing fraud investigation.

The results of the investigation will not be disclosed or discussed with anyone other than those persons

who have a legitimate need to know. This is important in order to avoid damaging the reputations of

persons suspected (but subsequently found innocent) of wrong conduct, to protect confidential sources

of information and to protect the Coalition from potential liability.

Plan Procedure

Process for Training Personnel

The Coalition will implement anti‐fraud trainings to address the detection, reporting, and prevention of

overpayments, abuse and fraud relating to all our programs. The Coalition will conduct fraud trainings

to the Coalition staff and providers related to how to recognize fraud indicators and the importance of

reporting them. The Coalition will work in partnership with the Florida Department of Financial Services

to conduct these trainings (DFS/DPAF).

Additionally, staff will receive an overview of what to be aware of in determining any fraudulent activity.

An overview of the Anti‐Fraud component will be provided to staff during the hiring orientation process.

Due Process Procedures:

Due Process for suspending or terminating a recipient or provider who is suspected of or determined

to have committed fraud related to the School Readiness or the Voluntary Prekindergarten Education

Programs:

When an individual timely requests an appeal in response to the Notice of Overpayment Case Action, the

Coalition will initiate the established appeal process procedures.

All clients and providers whose services are negatively impacted, including increased fees, or service

termination are informed of their right to file a formal grievance with the Coalition. The Coalition has

written grievance procedures in place for the handling of requests for appeal.

Cases of reported suspected fraud will continue through the DFS process, including possible referral to

the State Attorney’s Office.

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pg.9

Any reasonable belief that an individual, client, recipient or provider knowingly or intentionally

committed any acts of potential fraud or misrepresentation of information that is uncovered or

suspected by management, an employee, or an affiliated third party to the Coalition, the following

actions may be taken:

An email will be submitted to [email protected]. The email address will be periodically

monitored throughout the work day by the Fiscal Review Team. A tracking system will be implemented

to reflect progress on any and all cases. This tracking system will consistently be updated with detailed

notations on the progress, status, and completion of all cases referred to the department.

1) Preliminary Investigations: Upon becoming aware of any suspected fraud or misrepresentation,

the Fiscal Review Team shall, in cooperation with other employees of the Coalition, conduct a

preliminary investigation in order to determine the likelihood that a fraudulent act has been

committed against the Coalition. Such preliminary investigations may include, but need not be

limited to, contacting OEL, DFS, FDLE, the Coalition’s attorney, conducting in person interviews,

making telephone calls, reviewing files, and making onsite visits.

Upon receiving the referral via e‐mail a designated Fraud Specialist will review the case, thoroughly

complete a fraud referral form (if warranted) and attach e‐mail for supporting documentation. The

fraud specialist will gather all appropriate and substantial information to conclude whether or not the

case warrants a more in depth investigation. The fraud specialist will request client’s file for review, and

meet with Eligibility/Provider Specialist to determine if:

a. Potential fraud has indeed occurred

b. Reference section 2 Additional Investigation for possible fraud procedure

c. Reference section 3 Improper payments

2) Additional Investigations: The completed file along with the supporting detailed notes of the case

will be provided to the Fiscal Review Manager to determine whether a further investigation is

needed. Based upon the findings gathered during the preliminary investigation, the Fiscal Review

Manager shall decide if a fraud referral is warranted. If so, the Fraud Specialist will move forward

by submitting a fraud referral to the OEL fraud database. OEL will be responsible for coordinating

further investigations into the alleged fraud which includes, but is not limited to, contacting and

coordinating with OEL’s Eligibility and Fraud Prevention Unit, the Department of Financial Services,

Public Assistance Fraud Unit (DFS), and/or Florida Department of Law Enforcement (FDLE).

3) Improper payment(s) determination may result in a payment adjustment. The payment

adjustment will be calculated and processed by the payments department. The final adjusted

amount will be provided to the fiscal review team for tracking purposes and closure of the

pertaining case.

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pg.10

4) Determination: If the preliminary case is denied internally for further investigation, no referral will

be processed and no additional review will be conducted. The case will be notated in the tracking

system as finalized and closed.

The Department of Financial Services, Public Assistance Fraud Unit (DFS), and/or Florida Department of

Law have the responsibility to handle investigations of suspected fraud. The Florida Office of Early

Learning has a contract with DFS to investigate fraud in the public assistance program. (DFS) also has

the responsibility for investigating and referring cases of suspected fraud for prosecution to the State

Attorney’s Office.

The client/provider will be reported through the OEL Fraud Referral System. This anti‐fraud policy is

intended to complement, not replace, the OEL fraud referral process. The Coalition will be able to

remove ineligible recipients from the program without waiting for the often lengthy criminal

investigation and prosecution to conclude.

If DFS screens out a case referred to them, this does not mean that fraud did not occur. DFS screens out

many cases of improper payment due to workload issues or not being able to meet the “beyond a

reasonable doubt” standard for criminal cases. This policy is intended to allow Coalitions to act on those

screened‐out cases as well, in cooperation with OEL’s OIG and DFS.

The client/provider will be notified in writing of the action to be taken, and have the right to appeal

suspension or termination of benefits from the SR or VPK program based on information that leads the

Coalition to conclude that SR or VPK program benefits have been obtained or used fraudulently.

Written notice before suspension/termination:

1. At least fourteen (14) calendar days prior to termination.

2. Shall include the allegations, the basis for the allegations, the intended action and the date the action

is to be imposed.

3. Shall be translated into the recipient’s native language if the coalition’s other communications with

the recipient have been translated.

Recipient's Rights to Appeal: (Florida Statute 6M‐9.400)

If the recipient believes that the conclusion of fraud was made in error, the recipient must first contact

the Coalition and provide the necessary documentation(s) to resolve the issue. The Risk Assessment

team will review all documents and request any additional evidence or information necessary and

relevant to each individual case.

(a) A clear policy of the right of the recipient to appeal suspension or termination of benefits based on

information that leads the Coalition to conclude that School Readiness or Voluntary Prekindergarten

Education program benefits have been obtained or used fraudulently.

16

pg.11

(b) The Coalition shall provide advance written notice of the intended action to suspend or terminate

benefits to the recipient to be affected and it must clearly advise of the allegations, the basis of the

allegations, the intended action and the date the action is to be imposed. The coalition shall send the

advance written notice at least fourteen (14) calendar days before the intended action. The advance

written notice should be translated into the recipient’s native language if the coalition’s other

communications with the recipient have been translated. The advance written notice shall include the

following:

1. The procedure for the recipient to follow to attempt to appeal the decision.

2. A statement, in bold print, that the failure to file a timely appeal waives the right to an appeal.

3. Notice of the potential for repayment of improper benefits if the conclusion of fraud is upheld,

including any benefits received after the receipt of the advance written notice.

4. The procedure for the recipient to obtain a copy of his or her file.

5. The amount of overpayment to be recovered, if applicable.

6. The length of time for which the recipient’s benefits are suspended or the date of the termination of

benefits, if applicable. This length of time shall be proportionate to the alleged offense committed,

consistent with suspensions or terminations issued to other recipients who allegedly committed

comparable offenses, and prior offenses may also be considered as appropriate.

(c) A suspension or termination shall not be applied against recipients with a valid at‐risk referral.

5. The recipient who wishes to appeal the decision of the executive director of the coalition or other

executive staff person designated by the coalition board may request further review by an appeals

committee in accordance with paragraph (e) of this rule. The request for further review by an appeals

committee must be submitted to the Coalition in writing within ten (10) calendar days of the date of the

executive director or other executive staff person designated by the coalition board’s written response

to the recipient’s formal written appeal.

(f) The recipient shall be given the opportunity to defend his or her position in an orderly proceeding of

the appeals committee. When the meeting of the appeals committee is scheduled, the recipient shall be

notified of the date of the appeals committee, informed that it is a public meeting, and informed that

any information presented may be used by other state agencies.

1. The appeals committee shall be selected by the Chairman of the Board of the coalition and a chair of

the appeals committee shall be named.

2. The appeals committee shall be convened within forty‐five (45) calendar days of receipt of the

recipient’s request for an appeal.

3. The recipient shall be provided up to thirty (30) minutes to present their position and any information

they wish the appeals committee to consider.

17

pg.12

4. The Coalition staff, excluding the executive director or other executive staff person designated by the

coalition board, shall be available to provide any information requested by the committee.

5. The appeals committee will consider all statements, review all documents and may request any

additional evidence or information from the parties if an appeals committee member believes it is

necessary and relevant to the decision making. The required final determination letter will be tolled for

the length of time given to provide the additional information.

6. The appeals committee shall select or appoint a member of the coalition, excluding the executive

director or other executive staff person designated by the coalition board, to memorialize the events of

the appeals committee proceeding and the final determination including the basis for the decision.

7. The appellant shall be notified in writing of the appeals committee’s determination within ten (10)

days of the date of the meeting.

8. The determination of the appeals committee shall be final.

(5) The due process procedures for providers will be provided for in the contract between the Coalition

and the provider, pursuant to Rule 6M‐4.610, F.A.C.

Pre‐Appeal Process (Florida Statute 6M‐9.400)

If the recipient believes that the conclusion of fraud was made in error, the recipient should first seek to

resolve the matter by contacting the Coalition and providing the necessary documentation to resolve

the issue. The executive director of the coalition shall not be involved in the pre‐appeal resolution of

the issue.

If the recipient believes that the issue was not resolved by the coalition, the recipient may file a formal

written appeal for review by the executive director of the coalition, using the following procedure:

1. Submit a written appeal to the executive director or other executive staff person as designated by the

coalition board. The appeal must fully describe the nature of the error the recipient believes has been

made and shall contain any documentation which supports the recipient’s claim.

2. The appeal shall be postmarked or emailed before the date of the intended action. The recipient who

fails to file a timely appeal waives the right of appeal.

3. If the recipient files a timely appeal, he or she will not be suspended or terminated from the program

until the written decision of the executive director or the original date of the intended action, whichever

is later.

4. The executive director of the coalition or other executive staff person designated by the coalition

board must respond to the recipient, in writing, within thirty (30) days of receiving the appeal with a

decision as to whether the suspension or termination will be upheld or modified.

18

pg.13

5. The recipient who wishes to appeal the decision of the executive director of the coalition or other

executive staff person designated by the coalition board may request further review by an appeals

committee in accordance with paragraph (e) of this rule. The request for further review by an appeals

committee must be submitted to the Coalition in writing within ten (10) calendar days of the date of the

executive director or other executive staff person designated by the coalition board’s written response

to the recipient’s formal written appeal.

The recipient shall be given the opportunity to defend his or her position in an orderly proceeding of

the appeals committee. When the meeting of the appeals committee is scheduled, the recipient shall be

notified of the date of the appeals committee, informed that it is a public meeting, and informed that

any information presented may be used by other state agencies.

Disenrollment of Children

According to the Florida Office of Early Learning (FOEL) guidelines, disenrollment of a child from the

school readiness program may be based on the following events: a reduction in available school

readiness program funding, participant’s failure to meet eligibility or program participation

requirements, fraud, or a change in local service priorities.

Disenrollment means the removal of a child temporarily or permanently from participation in the School

Readiness Program.

The Coalition shall provide an advance written notice of any action taken in suspending or terminating

services to the recipient and it will clearly advise of the allegations, the intended action and the date the

action is to be imposed. The Coalition will send the written advance notice fourteen (14) calendar days

before the intended action. The notice shall be translated into the recipient's native language if the

Coalition's other communications with the recipient have been translated.

Student/Parental Rights: Chapter 1002.87 (7), F.S.

If a coalition disenrolls children from the school readiness program, the coalition must disenroll the

children in reverse order of the eligibility priorities listed in subsection (1) beginning with children from

families with the highest family incomes. A notice of disenrollment must be sent to the parent and

school readiness program provider at least 2 weeks (14 calendar days) before disenrollment to provide

adequate time for the parent to arrange alternative care for the child. However, an at‐risk child may not

be disenrolled from the program without the written approval of the Child Welfare Program Office of

the Department of Children and Families or the community‐based lead agency.

Records of children in the school readiness program. (1002.97)

(1) The individual records of children enrolled in the school readiness program provided under this part,

held by an early learning coalition or the office, are confidential and exempt from s. 119.07(1) and s.

24(a), Art. I of the State Constitution. For purposes of this section, records include assessment data,

health data, records of teacher observations, and personal identifying information.

19

pg.14

(2) A parent has the right to inspect and review the individual school readiness program record of his or

her child and to obtain a copy of the record.

Suspected or Intentional Fraud Violation:

A person who knowingly commits an act of fraud as defined in this section is subject to the penalties provided in s. 414.39. Parent Fraud exists if:

Overpayment was caused by an intentional action on the part of the household or individual in an attempt to receive additional benefits for which they are not entitled, or

There was an intent to defraud that may not result in an overpayment.

Fraud overpayment can occur as a result of the individual or household:

1. Misrepresenting information,

2. Concealing information,

3. Withholding information pertinent to determining eligibility including untimely reporting,

4. Failing to report a change in order to continue to receive benefits for which they are not

entitled, or

5. Intentionally altered or changed documents to obtain benefits to which the assistance group

was not entitled.

Verification that the family member understood their responsibility for reporting the information in question may be used to substantiate intent. This verification could include:

1. The signed application,

2. The acknowledgement of rights and responsibilities,

3. The Recipient’s Terms and Conditions

4. Previously submitted change reports, or

5. Recorded and/or verified instances of other changes reported by the family or individual which

could or did affect the benefits received.

Corrective and Disciplinary Action for Recipients:

Any person who commits an act of Fraud is subject to the penalties provided in Section 414.39

Following a determination of fraud, one or more of the following actions, or other actions at the sole

discretion of the Coalition, may be taken:

20

pg.15

Suspension is a temporary situation that means that the recipient would not have to go to the

back of the waiting list when the suspension is finished.

Termination means that the recipient would have to go to the back of the waiting list when the

termination expires.

Suspension or termination is effective on the date given on the initial notice or the date of the

Appeals Committee or Board designee’s decision, whichever is later.

If the Appeals Committee overturns the decision of the Executive Director or board designee (see Due

Process Procedures) and determines that no fraud occurred, the suspension or termination is lifted. If

the recipient is still eligible for services, they should be offered services again. 6M‐9.400 (5)

First determination of fraud‐ eligibility is suspended for the longer of six months or restitution

of overpaid benefits.

Second determination of fraud‐ eligibility is terminated for the longer of one year or restitution

of overpaid benefits.

Third and subsequent determinations‐ eligibility is terminated for the longer of five years or

restitution of overpaid benefits.

Client/Recipient Rights

Opportunities for the client/ recipient to waive the right to hearing.

Hearing before a board committee, if client/recipient requests it.

The responsible individual will be notified in writing of the action to be taken and the right to appeal.

Any requests for hearing will be pursuant to the Coalition’s policies. (Refer to ELC's Due Process

Procedures as stated above)

Provider Fraud overpayment can occur if:

Any person who commits an act of Fraud is subject to the penalties provided in Florida Statute Section

414.39 and Section 1002.91 (5).

If overpayment is caused by an intentional act on the part of the provider in an attempt to receive

additional payments or reimbursement to which they were not entitled to or,

There was an intent to defraud that may result in an overpayment.

Concealing information to obtain School Readiness payments.

Falsifying or altering attendance records Assisting or aiding any person in committing any of the above acts.

Operates or attempt to operate a child care facility without having procured a license as required

by this act.

Operate or attempt to operate a family day care home without a license or without registering

with the department, whichever is applicable.

Operates or attempt to operate a child care facility or family day care home under a license that

is suspended, revoked, or terminated

21

pg.16

Misrepresent, , by act or omission, a child care facility or family day care home to be duly licensed

pursuant to this act without being so licensed.

A non‐compliance notice shall include the provider's rights and procedure for the provider to follow an

attempt to appeal any final decision. (Refer to ELC's Due Process Procedures as stated above)

22

Action Requested: Presents the Evaluation Committee’s scoring results for Request for Proposal RFP#ELCMDM2015-03 (Sub-recipient Financial Monitoring Services) to the Finance Committee for review and recommendation of vendor selection to the Board of Directors. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendor. Fiscal Impact: The Contract amount will not exceed $170,000.00, which is subject to availability of funding. Funding Source: School Readiness, VPK, School Board of Miami-Dade County, TAPP, The Children’s Trust, Refugee Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

RESOLUTION NO. 05272015-01

THIS RESOLUTION PRESENTS RFP#ELCMDM2015-03 (SUB-RECIPIENT FINANCIAL MONITORING SERVICES) EVALUATION COMMITTEE’S SCORING RESULTS OF THE REQUEST FOR PROPOSAL TO THE FINANCE COMMITTEE FOR REVIEW AND FOR A RECOMMENDATION OF VENDOR SELECTION TO THE BOARD OF DIRECTORS. THIS RESOLUTION ALSO REQUESTS AUTHORIZATION AND APPROVAL FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE SELECTED VENDOR, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.

WHEREAS, the Finance Committee has been apprised of the goals of the program through

the attached narrative, hereby incorporated by reference, and the Finance Committee is in

agreement with the goals described therein; and

WHEREAS, the President and CEO and staff recommend approving this action,

Early Learning Coalition Finance Committee Meeting

May 27, 2015

Resolution: 05272015-01

23

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF

MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that the Coalition presents the scoring

results of the Request for Proposal to the Finance Committee for review and for a

recommendation of vendor selection to the Board of Directors. This resolution also requests

authorization and approval for the President and CEO to negotiate and execute a contract with

the selected vendor, which is subject to approval for legal sufficiency and form.

The foregoing resolution and attachment was offered by ____________, who moved its

approval. The motion was seconded by ___________, and upon being put to a vote, the vote was

as follows: ___________.

The vote was recorded as in the attached roll call sheet.

The Chairperson thereupon declared the resolution duly passed and adopted this 1st,

day of June, 2015.

EARLY LEARNING COALITION OF MIAMI-DADE/MONROE MIAMI-DADE COUNTY, FLORIDA BY_______________________________ BOARD SECRETARY

24

Background In February 25, 2015, Resolution #02252015-04 authorized the President and CEO to release a request for proposals (RFP) for Sub-recipient Financial Monitoring Services. The awarded Sub-recipient Financial Monitoring Services vendor will support the Coalition’s Internal Monitoring Team by collaborating with innovative efficient monitoring processes that will result in increased quality compliance of those School Readiness, Voluntary Pre-Kindergarten Programs, and the Coalition’s sub-recipient partners.

As a result, on April 7, 2015, the Coalition released RFP#ELCMDM2015-03 for Sub-recipient Financial Monitoring Services. On or before April May 4, 2015, the Coalition received seven (7) proposals from the following: 1) BDO USA LLP, 2) Verdeja De Armas, Trujillo, LLP, 3) Grant Thornton, 4) Alberni Caballero & Fierman, LLP, 5) Morrison, Brown, Argiz & Farra, LLC, 6) Accounting Resource Group, PC, and 7) BCA Watson Rice LLP. The proposals were reviewed and rated by three (3) evaluators, who made up the Evaluation Committee. The following table illustrates the final ratings for the proposals:

Proposer’s Name Final Rating

BDO USA LLP

89.00

Verdeja De Armas, Trujillo, LLP 86.67

Grant Thornton

84.33

Alberni Caballero & Fierman, LLP

83.67

Morrison, Brown, Argiz & Farra, LLC

83.00

Accounting Resource Group, PC

81.33

BCA Watson Rice LLP

68.67

On May 21, 2015 at RFP Evaluation Committee Meeting #2, the Evaluation Committee made a motion to recommend the three (3) highest ranking proposals, 1) BDO USA LLP, 2) Verdeja De Armas, Trujillo, LLP and 3) Grant Thornton. The motion passed with unanimous vote. The Coalition is requesting that the Finance Committee review the scores and make a recommendation to the Board of Directors for vendor selection. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendor. The selected vendor will provide services for FY 2015-2016.

25

Evaluation Committee Members: External

Internal

Tiffany Bedran Chief Financial Officer The Children’s Trust

Wendy Stevens Accountant Manager Early Learning Coalition of Miami-Dade/Monroe, Inc.

Zully Ford Senior Accountant, Financial Analysis & Control United Way of Miami-Dade

Charmaine Johnson Director of Administration Healthy Start Coalition of Miami-Dade

26

Action Requested: Presents the Evaluation Committee’s scoring results for Request for Proposal RFP#ELCMDM2015-02 (External Auditing Services) to the Finance Committee for review and recommendation of vendor selection to the Board of Directors. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendor. Fiscal Impact: The Contract amount will not exceed $60,000.00, which is subject to availability of funding. Funding Source: School Readiness, VPK, School Board of Miami-Dade County, TAPP, The Children’s Trust, Refugee Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

RESOLUTION NO. 05272015-02 THIS RESOLUTION PRESENTS RFP#ELCMDM2015-02 (EXTERNAL AUDITING SERVICES) EVALUATION COMMITTEE’S SCORING RESULTS OF THE REQUEST FOR PROPOSAL TO THE FINANCE COMMITTEE FOR REVIEW AND FOR A RECOMMENDATION OF VENDOR SELECTION TO THE BOARD OF DIRECTORS. THIS RESOLUTION ALSO REQUESTS AUTHORIZATION AND APPROVAL FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE SELECTED VENDOR, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.






MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that the Coalition presents the scoring


May 27 1, 2015


32

results of the Request for Proposal to the Finance Committee for review and for a

recommendation of vendor selection to the Board of Directors. This resolution also requests

authorization and approval for the President and CEO to negotiate and execute a contract with

the selected vendor, which is subject to approval for legal sufficiency and form.



as follows: ___________.


The Chairperson thereupon declared the resolution duly passed and adopted this 1st,

day of June, 2015.


33

Background In February 25, 2015, Resolution #02252015-04 authorized the President and CEO to release a request for proposals (RFP) for External Auditing Services. The objective of the External audit is the expression of an opinion about whether the Coalition’s financial statements are fairly presented, in all material respects, in conformity with U. S. generally accepted accounting principles, Government Auditing Standards for Agreed Upon Procedures, and to report on the fairness of the additional schedule of expenditures of federal programs and state projects when considered in relation to the financial statements taken as a whole. The awarded agency shall conduct tests of compliance as such relate to all funding sources. As a result, on April 7, 2015, the Coalition released RFP#ELCMDM2015-02 for External Auditing Services. On or before April May 4, 2015, the Coalition received ten (10) proposals from the following: 1) BDO USA LLP, 2) Verdeja De Armas, Trujillo, LLP, 3) Morrison, Brown, Argiz & Farra, LLC, 4) Alberni Cabellero & Fierman, LLP, 5) Moore Stephens Lovelace, P.A., 6) Keefe McCullough, 7) BCA Wason Rice LLP, 8) Grau & Associates, 9) GLSC & Company, PLLC, and 10) Clawson Accounting Solutions Plus, LLC. The proposals were reviewed and rated by three (3) evaluators, who made up the Evaluation Committee. The following table illustrates the final ratings for the proposals:

Proposer’s Name Final Rating

BDO USA LLP

89.67

Verdeja De Armas, Trujillo, LLP 86.00

Morrison, Brown, Argiz & Farra, LLC

85.67

Alberni Caballero & Fierman, LLP

85.00

Moore Stephens Lovelace, P.A.

83.00

Keefe McCullough

76.33

BCA Watson Rice LLP

74.00

Grau & Associates 72.00

GLSC & Company, PLLC

65.33

Clawson Accounting Solutions Plus, LLC

42.67

On May 21, 2015 at RFP Evaluation Committee Meeting #2, the Evaluation Committee made a motion to recommend the three (3) highest ranking proposals, 1) BDO USA LLP, 2) Verdeja De

34

Armas, Trujillo, LLP and 3) Morrison, Brown, Argiz & Farra, LLC. The motion passed with unanimous vote. The Coalition is requesting that the Finance Committee review the scores and make a recommendation to the Board of Directors for vendor selection. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendor. The selected vendor will provide services for FY 2015-2016. Evaluation Committee Members: External

Internal

Tiffany Bedran Chief Financial Officer The Children’s Trust

Wendy Stevens Accountant Manager Early Learning Coalition of Miami-Dade/Monroe, Inc.

Zully Ford Senior Accountant, Financial Analysis & Control United Way of Miami-Dade

Charmaine Johnson Director of Administration Healthy Start Coalition of Miami-Dade

35

Action Requested: Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-124 with Scholastic, Inc. Fiscal Impact: The contract amount increases by $167,461.75, for a total contract amount not to exceed $334,128.41 for the fiscal year 2014-2015, which is subject to the availability of funding. Funding Source: School Readiness Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

RESOLUTION NO. 05272015-03 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO CONTRACT PSA14-124 WITH SCHOLASTIC, INC. THE AMENDMENT WILL NOT EXCEED $167,461.75, WHICH IS SUBJECT TO THE AVAILABILITY OF FUNDING.


the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement

with the goals described therein; and



MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the

President and CEO to negotiate and execute an amendment to the Contract PSA14-124 with

Scholastic, Inc. The amendment will add $167,461.75, for a total contract amount not exceed

$334,128.41 for fiscal year 2014-2015, which is subject to availability of funding.


May 27, 2015


42


approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as

follows: ___________.


The Chairperson thereupon declared the resolution duly passed and adopted this 1st day of

June, 2015.

EARLY LEARNING COALITION OF MIAMI-DADE/MONROE

MIAMI-DADE COUNTY, FLORIDA

BY_______________________________

BOARD SECRETARY

43

Background On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a professional services agreement with Scholastic, Inc. for the provision of Books and Curricula Materials Services. The initial agreement amount was $166,666.66, inclusive of travel and related expense. The proposed amendment will increase the contract by $167,461.75, for a total contract amount of $334,128.41, subject to the availability of funding. The proposed amendment increase of $167,461.75 will repurpose unutilized funds from contracts for Curricula and Quality Material Services. Funds will be used to purchase curriculum kits and materials ordered by providers in Miami-Dade and Monroe during the Quality Materials Fair held by the Early Learning Coalition. Scholastic, Inc. is responsible for assisting the Coalition in supplying curricula to the community’s early learning and education programs that support and enhance children’s development in early language, literacy, pre-reading, math concepts and social-emotional development. Scholastic, Inc. provides resources that promote inclusive early learning programs of children attending the providers’ centers. Please see below table.

Original Contract Amount Vendor New Contract Amount

166,666.66$ Scholastics 334,128.41$

166,666.66$ Teaching Strategies 557,812.72$

Total 891,941.13$

Original Contract Amount Vendor Amount Spent YTD

166,666.66$ Pearson ‐$

666,666.66$ Beckers 349,634.00$

666,666.66$ Kaplan 239,326.59$

666,666.66$ Lakeshore 483,186.97$

Total 1,072,147.56$

Board Approved Total* Projected Total

2,499,999.96$ 1,964,088.69$

*Board approved total remains at $2,499,996

44

Action Requested: Authorize the President and CEO to negotiate and execute an amendment to Contract PSA14-126 with Teaching Strategies, LLC. Fiscal Impact: The contract amount increases by $391,146.06, for a total contract amount not to exceed $557,812.72 for the fiscal year 2014-2015, which is subject to the availability of funding. Funding Source: School Readiness Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

RESOLUTION NO. 05272015-04 AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO CONTRACT PSA14-124 WITH TEACHING STRATEGIES, LLC. THE AMENDMENT WILL NOT EXCEED $391,146.06, WHICH IS SUBJECT TO THE AVAILABILITY OF FUNDING.






MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the

President and CEO to negotiate and execute an amendment to the Contract PSA14-126 with Teaching

Strategies, LLC. The amendment will add $391,146.06, for a total contract amount not exceed

$557,812.72 for fiscal year 2014-2015, which is subject to availability of funding.


May 27, 2015


51



follows: ___________.


The Chairperson thereupon declared the resolution duly passed and adopted this 1st day of

June, 2015.

EARLY LEARNING COALITION OF MIAMI-DADE/MONROE

MIAMI-DADE COUNTY, FLORIDA

BY_______________________________

BOARD SECRETARY

52

Background On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a professional services agreement with Teaching Strategies, LLC for the provision of Curricula Materials Service. The initial agreement amount was $166,666.66, inclusive of travel and related expense. The proposed amendment will increase the contract by $391,146.06, for a total contract amount of $557,812.72, subject to the availability of funding. The proposed amendment increase of $391,146.06 will repurpose unutilized funds from contracts for Curricula and Quality Material Services. Funds will be used to purchase curriculum kits for providers in Miami-Dade and Monroe, in accordance with the School Readiness curriculum requirements made effective as of December 31, 2014 by the Office of Early Learning. Teaching Strategies, LLC is responsible for assisting the Coalition in supplying curricula resources to early care and education providers that support and enhance children’s development in the areas of physical development, approaches to learning, social and emotional development, language and communication, and cognitive and general knowledge. Please see below table.

Original Contract Amount Vendor New Contract Amount

166,666.66$ Scholastics 334,128.41$

166,666.66$ Teaching Strategies 557,812.72$

Total 891,941.13$

Original Contract Amount Vendor Amount Spent YTD

166,666.66$ Pearson ‐$

666,666.66$ Beckers 349,634.00$

666,666.66$ Kaplan 239,326.59$

666,666.66$ Lakeshore 483,186.97$

Total 1,072,147.56$

Board Approved Total* Projected Total

2,499,999.96$ 1,964,088.69$

*Board approved total remains at $2,499,996

53

Action Requested: To approve the Coalition’s temporary decrease in School Readiness Award for fiscal year 2014-2015. Fiscal Impact: Temporary decrease in the School Readiness Award by $1,118,186.00. Funding Source: Florida Department of Education Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

Resolution: 05272015-05 APPROVAL OF TEMPORARY DECREASE IN SCHOOL READINESS AWARD FOR FISCAL YEAR 2014-2015 BY $1,118,186.00.






MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Board ratifies the approval of the

Coalition’s temporary decrease in the School Readiness Award for fiscal year 2014-2015 by

$1,118,186.00 for fiscal year 2014-2015.

.


May 27, 2015


60



follows: ___________.


The Chairperson thereupon declared the resolution duly passed and adopted this 1ST, June

2015.


61

Background OEL has requested a temporary re-obligation of $1,118,186.00 for a state-wide CCEP deficit. Funds will be reinstated by the end of the current fiscal year.

See attached NOA See attached document from Stephanie Gehres

62

RODNEY MACKINNON INTERIM EXECUTIVE DIRECTOR, OFFICE OF EARLY LEARNING

250 MARRIOTT DRIVE • TALLAHASSEE, FL 32399 • 850-717-8550 • Toll Free 866-357-3239 • www.FloridaEarlyLearning.com

Pam Stewart Commissioner of Education

May 26, 2015 Mr./Ms./Mrs Name of ELC ED Early Learning Coalition of Name of ELC as it appears in Grant Agreement Street Address City, State, Zip Pursuant to Grant Agreement OEL-GA 2014-2015, Section F. Extension, the Department of Education, Office of Early Learning is exercising its option to extend the current agreement, if mutually agreed to by both parties beginning on July 1, 2015 and ending on July 31, 2015 (not to exceed one month). This extension shall be used for the sole purpose of maximizing utilization of state funds appropriated by the Legislature for use during fiscal year 2014-15 pursuant to the payment and reimbursement activities of Exhibit II, Scope of Work, Section F.. Please sign to indicate your acceptance of this extension and return to my attention to:

Florida Department of Education Office of Early Learning 250 Marriott Drive Tallahassee, FL 32399 Sincerely, _________________________________ OEL Grant Manager Printed Name OEL Grant Manager Office of Early Learning Early Learning Coalition of Name of ELC as it appears in Grant Agreement

Signature Signature

Rodney J. MacKinnon, Printed Name of Authorized Signatory Interim Executive Director Title

Date Date

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Action Requested: To approve the Coalition’s Initial Annual Budget for fiscal year 2015-2016. Fiscal Impact: The approved budget is $187,827,017.00 Funding Source: Florida Department of Education Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

Resolution: 05272015-06 APPROVAL OF INITIAL BUDGET FOR FISCAL YEAR 2015-2016 OF $187,827,017.00.






MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Board ratifies the approval of the

Coalition’s INITIAL Budget of $187,827,017.00 for fiscal year 2015-2016.

.



follows: ___________.


May 27, 2015


65


The Chairperson thereupon declared the resolution duly passed and adopted this 1st, day of

June, 2015.


Background

The Coalition’s fiscal year begins July 1, 2015. Final Notice of Award will not be issued by Office of Early Learning (“OEL”) until the end of June, and current year grant close-outs will

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not be finalized until July 2015. Therefore, we present this INITIAL budget based on current and projected activity which includes the addition Early Head Start.

67

SCHOOL READINESS

VPK OTHER EARLY HEAD START TOTAL

Category

Initial Budget FY 15‐16 VPK

Initial Budget FY 15‐16 Category



Initial Budget FY 15‐16

REVENUE 108,465,729 REVENUE

60,794,000 REVENUE

8,016,488 REVENUE

10,550,800 REVENUE

187,827,017

Child Care 96,028,576 Child Care

58,503,547 Child Care



163,467,123

Inclusion 1,142,085 Inclusion Inclusion Inclusion Inclusion

1,142,085

Quality Contracts

1,009,510

Quality Contracts

Quality Contracts

1,678,601

Quality Contracts

350,000

Quality Contracts

3,038,111

Quality Initiatives

604,549

Quality Initiatives

Quality Initiatives

1,732,509

Quality Initiatives

1,025,000

Quality Initiatives

3,362,058

Professional Svcs

90,000

Professional Svcs

11,073

Professional Svcs

113,548

Professional Svcs

350,000

Professional Svcs

564,621

IT Contractual

205,000

IT Contractual

80,337

IT Contractual

440,137

IT Contractual

45,000

IT Contractual

770,474

Audit 178,000 Audit

46,000 Audit

3,321 Audit

11,500 Audit

238,821

Legal Fees 75,000 Legal Fees

13,250 Legal Fees

1,030 Legal Fees

35,600 Legal Fees

124,880

Ed/Outreach 35,000 Ed/Outreach

7,971

Ed/Outreach

408 Ed/Outreach

85,000 Ed/Outreach

128,379

Salary and Fringe

7,586,000

Salary and Fringe

1,737,057

Salary and Fringe

1,146,172

Salary and Fringe

1,559,700

Salary and Fringe

12,028,929

Infrastructure

903,804

Infrastructure

214,308

Infrastructure

327,102

Infrastructure

365,000

Infrastructure

1,810,214

IT 200,000 IT

86,955 IT

33,627 IT

65,000 IT

385,582

Other 281,375 Other

73,916 Other

75,006 Other

34,000 Other

464,297

Travel/Conf/Dev

126,830

Travel/Conf/Dev

19,586

Travel/Conf/Dev

30,027

Travel/Conf/Dev

125,000

Travel/Conf/Dev

301,443

EXPENDITURES

108,465,729

EXPENDITURES

60,794,000

EXPENDITURES

8,016,488

EXPENDITURES

10,550,800

EXPENDITURES

187,827,017

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SCHOOL READINESS

VPK OTHER EARLY HEAD START TOTAL

Category

Initial Budget FY 15‐16 VPK




Initial Budget FY 15‐16

REVENUE 108,465,729 REVENUE

60,794,000 REVENUE

8,016,488 REVENUE

10,550,800 REVENUE

187,827,017

Child Care 96,028,576 Child Care




163,467,123

Inclusion 1,142,085 Inclusion Inclusion Inclusion Inclusion

1,142,085

Quality Contracts

1,009,510

Quality Contracts

Quality Contracts

1,678,601

Quality Contracts

350,000

Quality Contracts

3,038,111

Quality Initiatives

604,549

Quality Initiatives

Quality Initiatives

1,732,509

Quality Initiatives

1,025,000

Quality Initiatives

3,362,058

Professional Svcs

90,000

Professional Svcs

11,073

Professional Svcs

113,548

Professional Svcs

350,000

Professional Svcs

564,621

IT Contractual

205,000

IT Contractual

80,337

IT Contractual

440,137

IT Contractual

45,000

IT Contractual

770,474

Audit 178,000 Audit

46,000 Audit

3,321 Audit

11,500 Audit

238,821

Legal Fees 75,000 Legal Fees

13,250 Legal Fees

1,030 Legal Fees

35,600 Legal Fees

124,880

Ed/Outreach 35,000 Ed/Outreach

7,971

Ed/Outreach

408 Ed/Outreach

85,000 Ed/Outreach

128,379

Salary and Fringe

7,586,000

Salary and Fringe

1,737,057

Salary and Fringe

1,146,172

Salary and Fringe

1,559,700

Salary and Fringe

12,028,929

Infrastructure

903,804

Infrastructure

214,308

Infrastructure

327,102

Infrastructure

365,000

Infrastructure

1,810,214

IT 200,000 IT

86,955 IT

33,627 IT

65,000 IT

385,582

Other 281,375 Other

73,916 Other

75,006 Other

34,000 Other

464,297

Travel/Conf/Dev

126,830

Travel/Conf/Dev

19,586

Travel/Conf/Dev

30,027

Travel/Conf/Dev

125,000

Travel/Conf/Dev

301,443

EXPENDITURES

108,465,729

EXPENDITURES

60,794,000

EXPENDITURES

8,016,488

EXPENDITURES

10,550,800

EXPENDITURES

187,827,017

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Action Requested: Authorize the President and CEO to negotiate and execute an amendment to contract PSA14-129 with Shutts & Bowen LLP. Fiscal Impact: The contract amount increases by $80,000.00, for a total contract amount of $369,000.00, which is subject to the availability of funding. Funding Source: A-Pool Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════


AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AND AMENDMENT TO CONTRACT PSA14-129 WITH SHUTTS & BOWEN LLP. THE TOTAL AMENDMENT WILL NOT EXCEED $80,000.00, WHICH IS SUBJECT TO AVAILABILITY OF FUNDING.






MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Board authorizes the President

and CEO to negotiate and execute an amendment to Contract PSA14-129 with Shutts & Bowen

LLP. The total amendment amount will not exceed $80,000.00, which is subject to availability of

funding.


May 27, 2015


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as follows: ___________.


The Chairperson thereupon declared the resolution duly passed and adopted this 1st, day

of June, 2015.


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Background On June 29, 2014, the Coalition engaged Shutts & Bowen LLP to serve as a board counsel/legal services for fiscal year 2014-2015. The total amendment will increase the contract by$80,000.00, for a total contract amount of $369,000.00, which is subject to availability of funding. This contract has been amended three times: The initial amount was $109,000.00 followed by an addition of $20,000.00 and a second addition of $100,000.00 and a third addition of $60,000.00. The proposed amount for Board Counsel is due to the increase in termination letters, grievances, appeal meetings, peer review and the overall disputes and pre litigation cases. As such, the Coalition is requesting authorization for the President and CEO to negotiate and execute an amendment to the contract. EXPENSES: The following tables describe the expenses for fiscal year 2014-2015:

BOARD COUNSEL LITIGATION

Amount added

Amount Billed

Amount added

Amount Billed

Initial Jun‐14

$109,000.00

Initial Jun‐14

$0

Jul‐14 $13,884.25 Jul‐14

Aug‐14 $12,986.71 Aug‐14

Sep‐14 $11,021.45 Sep‐14 $6,862.50

Oct‐14 $23,959.25 Oct‐14 $21,234.82

Nov‐14 $3,016.67 Nov‐14 $25,818.67

Dec‐14 $9,180.75 Dec‐14 $20,000.00 $22,117.55

Jan‐15 $7,831.28 Jan‐15 $18,743.51

Feb‐15 $10,966.27 Feb‐15 $100,000.00 $26,730.98

Mar‐15 $30,000.00 $16,727.03 Mar‐15 $30,000.00

Apr‐15 $11,762.50 Apr‐15

May‐15 $20,000.00 May‐15 $60,000.00

Jun‐15 Jun‐15

Total

$159,000.00

$121,336.16 Total $210,000.00

$121,508.03

** An estimated amount of $90,000 dollars is expected from the Coalition’s insurance claim.

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In 000's

Early Learning Coalition of Miami-Dade and Monroe CountiesStatement of Revenues and Expenditures at

April 30, 2015

TOTAL Current Month

ActualCurrent Year

Actual Annual Budget% Budget

RemainingTarget % Budget

Remaining Variance

Revenue State of Florida 14,133 131,804 166,858 21.01% The Children's Trust 266 2,375 3,641 34.77%

Early Head Start 101 129 350 63.17%

Other 8 487 700 30.45% Refugee 123 1,284 2,500 48.65% MDCPS Teen Parent 40 225 1,175 80.84%Total Revenue 14,671 136,304 175,225 22.21% 16.67% -5.55%

Expenditures Salary and Fringe 944 9,011 11,764 23.40%

State of Florida Child Care 13,103 120,561 152,717 21.06%

Contractual Services 379 4,288 5,427 20.98%

Occupancy/Infrastructure 102 1,257 2,296 45.25%

Travel and Conference 13 217 235 7.55% Program and Activity Expenses 16 188 2,164 91.32%

IT 71 270 290 6.86% Other Expenses 27 267 332 19.58%Total Expenditures 14,655 136,060 175,225 22.35% 16.67% -5.68%Net Revenue Over Expenditure 16 244 -

School Readiness Current Month Actual Current Year Actual Annual Budget % Budget RemainingTarget % Budget

Remaining Variance

Revenue

State of Florida 8,210 84,618 106,064 20.22%Total Revenue 8,210 84,618 106,064 20.22% 16.67% -3.55%

Expenditures

Salary and Fringe 787 7,796 8,681 10.20% State of Florida Child Care 6,997 72,426 91,778 21.09% Contractual Services 202 2,534 3,039 16.61% Occupancy and Infrastructure 129 1,178 1,605 26.59% Travel and Conference 8 163 185 11.68% Program and Activity Expenses 16 106 424 75.07% IT 49 190 169 -12.42% Other Expenses 22 225 183 -22.96%Total Expenditures 8,210 84,618 106,065 20.22% 16.67% -3.55%Net Revenue over Expenditure

Voluntary Pre-K Current Month Actual Current Year Actual Annual Budget % Budget RemainingTarget % Budget

Remaining Variance

Revenue

State of Florida 5,923 47,186 60,794 22.38%Total Revenue 5,923 47,186 60,794 22.38% 16.67% -5.72%

Expenditures

Salary and Fringe 24 534 1,737 69.26% State of Florida Child Care 5,905 46,437 58,504 20.63% Contractual Services -3 77 151 48.93% Occupancy and Infrastructure 4 86 214 59.98% Travel and Conference 1 15 20 24.72% Program and Activity Expenses 8 100.00% IT -9 27 87 68.44% Other Expenses 1 11 74 85.19%Total Expenditures 5,923 47,186 60,794 22.38% 16.67% -5.72%Net Revenue over Expenditure

Other Current Month Actual Current Year Actual Annual Budget % Budget RemainingTarget % Budget

Remaining Variance

Revenue

The Children's Trust 266 2,375 3,641 34.77% Other 8 487 700 30.45% Refugee 123 1,284 2,500 48.65% Teen Parent 40 225 1,175 80.84% Early Head Start 101 129 350 63.17%Total Revenue 538 4,500 8,366 46.21% 16.67% -29.55%

Expenditures

Salary and Fringe 132 682 1,346 49.36% Child Care 201 1,699 2,435 30.21% Contractual Services 179 1,677 2,237 25.02% Occupancy and Infrastructure -31 -7 477 101.39% Travel and Conference 4 39 30 -29.04% Program and Activity Expenses 82 1,733 95.26% IT 31 52 34 -55.43% Other Expenses 4 31 75 58.69%Total Expenditures 521 4,255 8,366 49.13% 16.67% -32.47%Net Revenue over Expenditure 16 244

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(all dollar amounts in thousands '000)

Children Served Amount Eligibility Breakdown

Total actual paid - YTD 31,108 Type Receiving Service % of Total

Diff Prior Month

% Change Prior Month Amount*

% of Total

Diff Prior Month

% Change Prior Month

Total actual paid - April 2015 20,851 AT Risk 2,540 12.06% (60) -2.31% $938.21 13.78% ($4.66) -0.49%Income Eligible 14,019 66.54% (120) -0.85% $4,624.77 67.93% ($46.95) -1.00%

Net Slot Payment and Gold Seal 6,080$ Florida One Parent - 0.00% - - -$ 0.00% -$ -Match (BG8 and CCEP) 159$ Transitional Child Care 1,843 8.75% 28 1.54% $583.68 8.57% ($4.19) -0.71%Total cost (in thousands) (incl match) 6,967$ Work Force Development 1,595 7.57% (10) -0.62% $503.05 7.39% $5.79 1.16%Change month over month CCEP (Purchasing Pool) 1,070 5.08% 35 3.38% $158.78 2.33% $1.91 1.22%Total Net Increase(decrease) children (129) ARRA - 0.00% - - -$ 0.00% $0.00 -Net increase/(decrease) dollars (48)$ BGSNT - 0.00% - - -$ 0.00% $0.00 -

Monthly Activity Amount Total 21,067 100% (127) -0.60% $6,808.49 100% ($48.08) -0.70%Beginning Census 20,980 Minus 216 Duplicates 20,851

NET Increase/(Decrease) (129) GOLD SEAL $728.71 10.70% ($12.47) -1.68%

Total 20,851 p

categories above) - - - -$ $0.00 -Current Data SFW GOLD SEAL -$ - $0.00 -

Enrolled As of May 18, 2015 21,362 Age Break Down

Projected Paid for May (96% of enrolled) 20,508 Ready Pool and WaitlistReady Pool as of May 18, 2015 - Infant 4,154 18.83% 42 1.02% $1,559.17 22.93% $44.29 2.92%

Waitlist as of May 18, 2015 1,208 Toddler 3,680 16.68% 57 1.57% $1,294.92 19.04% $17.61 1.38%Waitlist as of April 27, 2015 794 Three Year Old 4,136 18.75% 15 0.36% $1,372.40 20.18% ($4.53) -0.33%Waitlist as of March 23, 2015 3,549 Pre-School 6,008 27.23% 120 2.04% $1,730.44 25.45% $4.86 0.28%

Sub-Total 17,978 81.48% 234 1.32% $5,956.93 87.61% $62.24 1.06%Regular 20,919 School Age: 6 yrs 2,057 9.31% (84) -3.92% $433.76 6.38% ($46.73) -9.73%Summer School Age: 7 yrs 351 1.59% (22) -5.90% $67.92 1.00% ($5.85) -7.93%

School Age: 8 yrs 273 1.24% (17) -5.86% $48.04 0.71% ($6.10) -11.27%

SISP 11 Unduplicated School Age: 6 - 8 yrs** 3,625 16.42% (356) -8.94% $758.55 11.16% ($127.19) -14.36%

Regular 20,561 School Age: 9 yrs and above 480 2.17% 8 1.69% $83.77 1.23% ($1.07) -1.26%

Summer - School Age Total Includes 19 duplicates 4,105 18.59% (348) -7.81% $842.32 12.39% ($128.26) -13.21%

School Age (Unduplicated) 4,086 18.52% (327) -7.41% $842.32 12.39% ($128.26) -13.21%

SISP 17 Other - 0.00% -2 -100.00% $0.00 0.00% $1.46 -100.00%Regular 22,621 Sub-Total 4,086 18.52% (329) -7.45% $842.32 12.39% ($126.80) -13.08%Summer 425 Total 22,064 100% (95) -0.43% $6,799.25 100% ($64.56) -0.94%

Minus 1199 Duplicates 20,865

**There are 950 5-year-old within this count.

Note: Legends with too small percentage are not shown on the pie chart.

All Eligible Clients-Paid Dollars Paid by Age Category

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Miami-Dade

April 2015

Children Paid by BG Group Dollars Paid by BG Group

VPK Total Actual Paid - YTD

Type Receiving

Service % of TotalDiff Prior

Month% of Total

Diff Prior Month


VPK Enrolled As of May 18, 2015

VPK Total Actual Paid - April 2015

% Change Prior Month Amount-$

2,540

14,019

-

1,843 1,595 1,070 - -

Children Paid by BG GroupAT Risk

Income Eligible

Florida One Parent

Transitional Child Care

Work Force Development

CCEP (Purchasing Pool)

ARRA

BGSNT17,978 / 81%

3,625 / 17%

480 / 2%- / 0%

Children By Age GroupChildren 0 - 5

School Age 6 -8

School Age 9 andAbove

Other

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(all dollar amounts in thousands '000)

Eligibility Breakdown

Children Served Amount Type

Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount

% of Total

Diff Prior Month


AT Risk 137 21.88% - 0.00% $48.50 24.47% $0.04 0.09%Total actual paid - April 2015 625 Income Eligible 451 72.04% (14) -3.01% $140.82 71.05% $0.61 0.44%

Florida One Parent - 0.00% 0 - -$ 0.00% -$ -Net Slot Payment and Gold Seal 193$ Transitional Child Care 11 1.76% 0 0.00% $4.13 2.08% $0.36 9.64%Match (BG8 and CCEP) 3$ Work Force Development 7 1.12% -1 -12.50% $1.96 0.99% ($0.38) -16.23%Total cost (in thousands) (incl match) 201$ CCEP (Purchasing Pool) 20 3.19% 1 5.26% $2.79 1.41% ($0.17) -5.82%Change month over month ARRA - 0.00% - - $0.00 0.00% $0.00 -Total Net Increase(decrease) children (10) Total 626 100% (14) -2.19% $198.21 100% $0.47 0.24%

Net increase/(decrease) dollars 0$ Minus 1 Duplicates 625

Monthly Activity Amount GOLD SEAL - - - - $5.34 2.69% ($0.26) -4.57%

Beginning Census 635 Net Increase/(Decrease) (10) Age Break Down

Total 625 Type Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount-$

% of Total

Diff Prior Month


Infant 114 17.54% (6) -5.00% $48.94 24.69% ($0.75) -1.50%

Toddler 94 14.46% (11) -10.48% $37.55 18.94% ($1.39) -3.58%Current Data Three Year Old 105 16.15% (6) -5.41% $33.83 17.07% $1.61 5.00%Enrolled as of May 21, 2015 625 Pre-School 154 23.69% 1 0.65% $40.25 20.31% $1.84 4.78%Projected Paid for May (96% of enrolled)

600 Sub-Total 467 71.85% (22) -4.50% $160.57 81.01% $1.31 0.82%School Age: 6 48 7.38% -3 -5.88% $9.70 4.89% ($0.65) -6.24%

Waitlist as of May 21, 2015 0 School Age: 7 50 7.69% (1) -1.96% $10.63 5.36% ($0.21) -1.91%Waitlist as of April 27, 2015 0 School Age: 8 43 6.62% 6 16.22% $8.54 4.31% $1.23 16.85%Waitlist as of March 27, 2015 0 School Age: 6 - 8** 170 26.15% (1) -0.58% $35.15 17.73% ($0.02) -0.05%VPK Enrolled as of May 21, 2015 421 School Age: 9 - 10 11 1.69% -2 -15.38% $2.01 1.01% ($0.45) -18.21%

School Age: 11 - 12 3 0.46% 1 50.00% $0.47 0.24% $0.21 82.37%VPK Total Actual Paid - April 2015 417 School Age: Other Age 0 0.00% 0 - $0.00 0.00% $0.00 -

School Age Total 183 28.15% (3) -1.61% $37.64 18.99% ($0.25) -0.66%Other - 0.00% - - -$ 0.00% -$ -

Sub-Total 183 28.15% (3) -1.61% $37.64 18.99% ($0.25) -0.66%Total 650 100% (25) -3.70% $198.21 100% $1.05 0.53%Minus 25 Duplicates 625 **There are 34 5-year-old within this count.

Children Paid by BG Group Dollars Paid by BG Group

All Eligible Clients-Paid Dollars Paid by Age Category

Waitlist

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Monroe

April 2015

14

Children Paid by BG Group

467 / 71.74%

170 / 26.11%

11 / 1.69%

3 / 0.46%

Children By Age Group

Children 0 - 5

School Age 6 - 8

School Age 9 - 10

School Age 11 - 12

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BOARD OF DIRECTORS MEETING , 2015; 9:00 a.m. to 10:00 …

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