BOARD of DIRECTORS is a Body of Elected or Appointed Members Who Jointly Oversee the Activities of a...

8/3/2019 BOARD of DIRECTORS is a Body of Elected or Appointed Members Who Jointly Oversee the Activities of a Company

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BOARD OF DIRECTORS is a body of elected or appointed members who jointly oversee the

activities of a company ororganization. A board's activities are determined by the powers,

duties, and responsibilities delegated to it or conferred on it by an authority outside itself. Thesematters are typically detailed in the organization'sbylaws. The bylaws commonly also specify

the number of members of the board, how they are to be chosen, and when they are to meet.

Typical duties of boards of directors include:[4][5]

governing the organization by establishing broad policies and objectives;

selecting, appointing, supporting and reviewing the performance of thechief executive;

ensuring the availability of adequate financial resources;

approving annual budgets;

accounting to the stakeholders for the organization's performance. setting their own salaries and compensation

The legal responsibilities of boards and board members vary with the nature of the organization,

and with the jurisdiction within which it operates. For public corporations, these responsibilitiesare typically much more rigorous and complex than for those of other types.

Typically the board chooses one of its members to be the chairman, who holds whatever title is

specified in the bylaws.

Theboard of directors is appointed to act on behalf of the shareholders to run the day to day

affairs of the business.

The board are directly accountable to the shareholders and each year the company will hold an

annual general meeting (AGM) at which the directors must provide a report to shareholders on

the performance of the company, what its future plans and strategies are and also submitthemselves for re-election to the board.

The objects of the company are defined in the Memorandum of Association and regulations are

laid out in the Articles of Association.

The board of directors' key purpose is to ensure the company's prosperity by collectively

directing the company's affairs, whilst meeting the appropriate interests of its shareholders andstakeholders. In addition to business and financial issues, boards of directors must deal with

challenges and issues relating to corporate governance, corporate social responsibility and

corporate ethics.

GENERAL MANAGER

The General Manager is responsible for the administration, management and delivery of

all public social housing programs, services and properties within the community under the terms

and conditions of the Management Agreement between the Housing Organization.

The General Manager reports to the ACRRA Housing Organization Board of Directors

and has a functional reporting relationship with the housing community. The Manager is
http://en.wikipedia.org/wiki/Company_(law)http://en.wikipedia.org/wiki/Organizationhttp://en.wikipedia.org/wiki/Bylawshttp://en.wikipedia.org/wiki/Board_of_directors#cite_note-3http://en.wikipedia.org/wiki/Board_of_directors#cite_note-4http://en.wikipedia.org/wiki/Chief_executivehttp://en.wikipedia.org/wiki/Chief_executivehttp://en.wikipedia.org/wiki/Chairmanhttp://www.brefigroup.co.uk/directors/effective_directors_and_boards.htmlhttp://en.wikipedia.org/wiki/Organizationhttp://en.wikipedia.org/wiki/Bylawshttp://en.wikipedia.org/wiki/Board_of_directors#cite_note-3http://en.wikipedia.org/wiki/Board_of_directors#cite_note-4http://en.wikipedia.org/wiki/Chief_executivehttp://en.wikipedia.org/wiki/Chairmanhttp://www.brefigroup.co.uk/directors/effective_directors_and_boards.htmlhttp://en.wikipedia.org/wiki/Company_(law)


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responsible for the provision of all public social and staff housing programs and services within

the community. The General Manager is responsible for ensuring the maintenance and upkeep of

all social housing properties within the community. The General Manager is also responsible formeeting the reasonable needs of tenants and ensuring that tenants comply with ACRRA and local

housing policies and procedures. Housing is recognized as a critical need in the Tacloban

Territories. In many communities a large proportion of the available housing is through publicsocial housing programs. The work of the General Manager directly impacts on the quality of life

for tenants in public social housing as well as those who have applied for public housing. The

General Manager also has a dramatic impact on the health of the community as a whole and oncommunity development initiatives, particularly for those businesses and organizations that

provide services to the LHO. The Manager must work within the terms and conditions

established in the Management Agreement between the LHO and the ACRRA housing

corporation. He/she must also comply with all relevant legislation in general and the ResidentialTenancy Act in particular. The Manager is responsible for housing units and an annual budget of

the company. He is responsible for managing a staff of ACRRA housing corporation and directly

supervises the following positions:

Contract ManagerProject Manager

The General Manager is also responsible for fulfilling the duties of the Contract manager and the

Project Manager (please see respective position descriptions.)

Due to the overall importance of public social housing to the health and wellness of thecommunity, failure to successfully complete all tasks could have a dramatic effect on tenants and

community residents alike. Failure to effectively manage programs and properties could also

Lead to financial hardship for the LHO, difficult and/or unhealthy living conditions for tenantsand a general lack of credibility and political

embarrassment for the LHO and the ACRRA housing corp.

RESPONSIBILITIES

1. Manage and administer all social public housing programs, services and properties in order toensure they are delivered and maintained in an effective and efficient manner:

Main Activities

Administer the Housing Management Agreement between the ACRRA and the LHO

Implement and administer policies and procedures

Manage properties and programs

Build relationships and liaise with other organizations

Consult and negotiate with the LHO Board of directors.

Represent the ACRRA at local, regional, territorial and national meetingsManage and supervise contracts and contractors

Respond to and manage crisis and/or emergency situations

Access other funding opportunities and prepare proposals for funding

Prepare and implement strategic and operational plans

Manage office procedures, ensure that filing systems are maintained and comply with the

Access to Information Act

2. Manage and administer all financial responsibilities and obligations in order to ensure that the


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ACRRA housing corporation is operating within established financial legislation, terms and

conditions:

Main ActivitiesProvide required financial information to the ACRRA housing corporation concerning formula

funding arrangements

Prepare and submit budgets for Board approvalManage and administer accounts and reserve funds

Establish and maintain internal financial controls

Manage the accounts payables and receivables and payroll and benefits

Analyze financial reports and conduct financial analysis

Assist with completion of audits and follow up on Auditors recommendations

3. Manage the ongoing maintenance of public social and staff housing units in order to ensure

that all housing is safe and maintained within established codes and standards.

Assess and prioritize work in conjunction with the Housing Project Engineer

Supervise the maintenance management program

Review and analyze maintenance reports and unit condition ratings

Maintain internal controls and standards concerning maintenance and repairsIdentify operational requirements and ensure required measures are taken

Implement the modernization and improvement program.

MARKETING MANAGERjob involves developing, establishing and maintaining marketing

strategies to achieve the objectives of an organization. Their key role is to manage effectively theadvertising, promotional and marketing activities of the company. Marketing managerevaluates market conditions, customer research, competitor data and implements the changes in

marketing plan as required.

Duties and Responsibilities

Developing price strategies upon balancing customer satisfaction and firm objectives.

Evaluating financial aspects of product development like expenditures, budget, return-on

investment and profit-loss projections, and developing and research appropriations.

Indentifying, developing, evaluating marketing strategic plans, based on knowledge oforganizational objectives, cost and markup factors and market characteristics.

Formulating, directing and coordinating marketing policies and activities to promote

services and products, working with promotion and advertising managers.

Negotiating contracts with distributors and vendors in managing product distribution,developing distribution strategies and setting up distribution networks.

Directing the training, hiring and performance evaluation programs of sales andmarketing staff and supervise their day-to-day activities.

Consulting product development department on product specifications like design,

packaging, color.

Using sales strategic planning and forecasting to ensure profitability and sale of lines,products, or services, supervising market trends and analyzing business developments.


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Compiling lists that describe service or product offerings.

Selecting accessories and products to display at special production or trade shows.

Coordinating and participating in trade shows and promotional activities, working withproduction mangers, advertisers, and developers to market company services and

products.

Conferring legal staff for resolving problems, such as royalty sharing and copyrightinfringement with outside distributors and producers.

Supporting business and other units by advising on international, national, and local

factors that affect the purchasing and selling of services and products.

Consulting purchasing personnel to gain proposal with regard to the expected types of

services and products that are in demand.

Initiating market research cases and analyzing their findings.

Conducting commercial and economic surveys to identify prospective markets forservices and products.

Housing Project Manager Job Description

Directs operations of housing project to provide low-income or military families, welfare

recipients, or other eligible individuals with furnished or unfurnished housing in single or

multiunit dwellings or house trailers: develops and implements plans for administration of

housing project and procedures for making housing assignments. Reviews occupancy reports to

ensure that applications, selection of tenants and assignment of dwelling units are in accordance

with rules and regulations. Conducts surveys of local rental rates and participates in setting of

rental rates according to occupants' income and accommodation requirements. Prepares

operational budget requests and receives accounts for and disburses funds. Conducts analyses of

management and maintenance costs to determine areas where cost reductions can be effected.

Plans long range schedule of major repairs on units, such as reroofing or painting exterior of

dwellings. Studies housing demands occupancy and turnover rates and accommodation

requirements of applicants to recommend policy and physical requirement changes. Promotes

harmonious relations among tenants, housing project personnel, and persons of the community.

Directs work activities of office and clerical staff in processing applications, collecting of rents

and accounting for monies collected, and assigns building and grounds maintenance personnel tospecific duties. Requisitions furnishings and furniture for housing units. May direct activities of

other management personnel in housing project having commercial shops, concessions, theater,

library, and recreation.


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Purchasing Manager Job Description

Some of these items, particularly crops, may be purchased for further processing and

resale. An essential requirement in a purchasingmanager'sjobdescription is the

ability to research potential suppliers to determine the most reliable, cost efficient and

reputable vendors.

These companies are likely to work with one individual who provides detailed cost

estimates for all creative and special projects. In such an environment, the production

managerjobdescription may include the following responsibilities: negotiate project

price and delivery dates with clients, determine the necessary mechanical specifications

and information to completejobs and approve proofs before presentation to clients.

CONTRACT MANAGER

1. PURPOSE OF THE JOB

The purpose of the PFI Contracts Manager role is to take a lead role in establishing and

delivering the successful procurement of complex PFI and other PPP contracts forHousing, Social Care and Regeneration schemes, with a total value exceeding 100m

under the Councils standing orders and EU procurement processes where appropriate.

The PFI Contracts Manager is responsible for developing, negotiating and managing the

construction works programme for new schemes and service delivery contracts. Thepost holder will take a lead role in developing performance, finance, payment and

contract management systems that are essential in ensuring that PFI and PPP housing

contracts are delivered within costs, time and quality parameters and that risks are

effectively managed The PFI Contracts Manager has a key role in providing strategicinput into the delivery of the Councils affordable housing delivery and regeneration

targets and priorities.

2. DIRECTLY RESPONSIBLE TO

Head of Affordable Housing Development

3. FUNCTIONALLY RESPONSIBLE TO

Head of Affordable Housing Development

4. RESPONSIBLE FOR

ACRRA PROJECT MANAGER

All ACRA Projects include the appointment of external legal, technical and financial advisors.The post holder will need to directly manage these appointments during the negotiation and

implementation stages of each contract.5. PRINCIPAL ACCOUNTABILITIES AND RESPONSIBILITIES

The post holder must at all times carry out her/his duties with due regard to the Councils

Customer Care, Equal Opportunities and Best Value Policies and incorporating the Councils

Core Competencies. To lead on and support the Head of Affordable Housing Development in developing strategies

and service operational plans in order to support wider corporate and housing objectives.

To be part of the Affordable Housing Development Units management team and represent the


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Head of Affordable Development and the Unit in carrying out corporate or service objectives as

appropriate.

To identify, develop and evaluate proposals to maximise the supply of affordable, supportedand intermediate housing through ACRRA mechanisms, ensuring new schemes champion high

quality design, meet the councils sustainability objectives, meet identified housing needs and

comply with the councils housing and regeneration strategic objectives. To fully appraise and assess project finance requirements for each scheme before preparing

detailed capital and revenue funding bids for the Councils approval or on behalf of the Council

to enable external funders (such as the Home and Communities Agency, Communities and LocalGovernment and other funding agencies) to evaluate funding bids in line with bidding

timescales. To develop, implement and monitor detailed and complex project plans that ensure

that a coordinated approach is taken towards achieving a commercial and financial close for new

and existing ACRRA housing schemes. To oversee the procurement and tendering and management of new and existing ACRRA

contracts (with a combined value exceeding Php100m), ensuring that all contracts are properly

awarded and managed in accordance with the councils standing orders and EU procurement

rules. To take a lead role in developing and taking forward negotiations on the constructionworks and property acquisitions programmes and for housing and facilities management services

that apply to existing or newly funded ACRRA contracts. To oversee the development of project and contract documentation supporting high value

ACRRA contracts in order to ensure that the contract supporting documentation properly and

accurately reflects that the Councils and Contractors obligations and service and performance

requirements. To ensure all contract documentation is drafted and approved in accordance with the Councils

standing orders and approvals process and that all necessary consents are obtained from elected

representatives or government departments and agencies as required. To monitor and co-ordinate the delivery of a works or construction programme to ensure that

the contractor is performing and delivering the scheme to timescale, budget and to the

contractual specification and that any agreed contractual variations are administered through theapproved contractual process.

To maintain regular and effective liaison with development partners in order to manage and

monitor performance and to take responsibility for resolving issues and problems affecting theconstruction works delivery programmes, housing and property management services, delivery

targets and performance requirements that have been set by the funding authority or the Council,

so that they continue to be achieved.

To ensure contractor performance, breaches and termination are effectively monitored andmanaged by the Council and the Contractor through the development and maintenance of robust

and secure monitoring and management systems and processes which allow for corrective and

preventative or termination action to be taken as soon as possible in order to minimise theCouncils financial or reputational risks.

To lead on ensuring that all contract documentation, which include project agreements, finance

agreements, output specifications, method statements and the payment mechanism, arecontinually reviewed, kept up to date and continues to be relevant to the project for the duration

of the contract.

To evaluate and assess any financial, service quality or reputational risks and costs that arise

from the contract ensuring that any notices to be received or served by the Council (for example,


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contract changes, extensions, variations or termination) are considered and administered in a

timely and accurate manner, by commissioning financial, legal and technical advice where

necessary, in line with the Councils contractual obligations. To instruct external advisers, contractors and staff on the scope, design and the technical and

operational outputs that need to be incorporated into the development and maintenance of data

and performance management systems so that accurate performance monitoring information andreports can be provided, to senior managers during the construction and operational phases of the

contract, to inform key business decisions affecting the performance and delivery of the

contracts. To scope, design and monitor the development of robust systems which accurately record key

financial information against the approved business model for each contract, in particular cash

flows, financial models and the payment mechanism.

To take a lead role in reviewing and assessing of financial information so that budgetary riskscan be managed in a timely and effective manner and to ensure that all staff and external

advisors with responsibility for monitoring and maintaining financial systems are properly

trained, authorised and supervised so the integrity of the systems is not undermined.

To provide briefings, general reports or Committee Reports in respect of new developmentschemes or Council disposal sites and to attend committee meetings, other consultation events or

other meetings (sometimes outside of normal office hours). To establish and manage multi-disciplinary consultancy and project teams comprising all

relevant staff, partners and professionals, including (but not limited to) architects, planners,

surveyors, engineers and cost consultants in order to ensure scheme can secure detailed planning

in order to be incorporated into the contract. To lead on scoping the services required from technical, financial and legal advisors, in respect

of projects, undertaking the appointments, and monitoring and managing the consultant

performance throughout the negotiation and services commencement phases of each contract andlead on addressing any underperformance issues in accordance with terms of engagement.

To undertake responsibilities for any temporary or permanent staff management ensuring that

any direct reports are managed through regular supervision, appraisal and assessment of trainingneeds and performance and that staff are appropriately empowered, supported, developed and

motivated in accordance with the corporate standards and those specified by Investors in People.

To promote best practice in affordable housing and to undertake research into a range ofdevelopment matters including for example, joint commissioning and related protocols,

comparative standards, benchmarking development costs and achieving high standards of

performance against local and best value performance indicators.

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