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Cuemo Verde Owners Association

Board of DiI.eetOrS Meeting Minutes

June 29, 2019

Cuerno Verde Clubhouse

9:30 a.m.

C濃霊to order

At 9:32 a.m., President Vince Dougan called the meeting to order. The fo11owing directors were present:

President Vince Dougan, Treasurer Bob Wheeler, Member at Large Matt Clark thereby establishing a

quOrum・

SI)eCia看Guests

Vin∞ Dougan introduced Alan Bitt, a bioIogist w肌CoIorado Parks and Wildlife, Who spoke to血e

association regarding the tagging of Mule deer does’fawns and mountain lions. His team had been and

would conti則e to wo庇壷the Cuemo Verde Area, tagging animals for血e pu坤ose o旺acking wildlife

papulations, Survival rates and migration pattems. Justin Kra11・ district wildlife mamger for CoIorade

parke and Wildlife, WaS also in attend紬ce. A notiee will be se血to the membership informing them of the

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their team’s access to their property in order to tag animals for study pu岬oses.

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Hea血g no corrections or additions膏e Agenda was approved as presented.

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Hearing no additions or ∞rreCtions’minutes of both meetings were approved by unanimous ∞nsent Of

the Board and wi11 be posted on the CVOA website

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●　皿e owners of699 Wyandot Trail wi血cunent Covenant 19 violations remams

noncompliant. The Board has a血orized legal action to begin and mediation is the next

step for the Association in the legal process.

e The owner of260 Zia trail completed the primary structure on May 14th. A negotiation

o節料was s孤t Via舐。蝿ey tO red櫨燐鉱融ng宜nes,庇wever to d魂e,性徴e h謎氏e龍no

t〇億嶋蝕取組館e暗視e Assooi如王餓

磁器ort Road property has been transferred after notice of required improvements,without improvements or no砥cation to the Association・ The new owner was sent a

welcome letter and a notice of required improvements to the property. The new owner

expressed agreement with the req雌meutS糊d stated that the requhed repajrs and

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improvements would take place. The Board set a deadline of 1 9th of September (90

days).

. A small claims lawsuit was制ed against the owners of440 Wykagyl Rd (Walla∞) for

患紬記to pay dues for 5 yc紺s. When the ownemeceived the summons, the owner peid

the past due amount and the Association dropped the lawsuit.

'　391 Wykagyl owner beg狐COnStruCtion without ACC verification ofsetbacks. A

爛融宙喝翻珊ey V壷鼠如‡貼る朝曲論C枕53観組d l/2軸紐o紐敵賠舶載端.

Construction血en continued as allowed by Custer County and the Association.

・ 87 Wyandot owner stated well water is not being used in his primary structure. The

ProPerty WaS Visited by members ofthe Board and photos were taken at the request of

Jeny Livengood, tO Verfty a meter and pressure tank are not c皿ently instalIed at this

l○○くれion.e　工S酬・・ A bid for mowing the meadows below the clubhouse requiring 8 hours oftime for $75/hr

but at a ∞st Ofno more血an $600.00 was given by Bobcat Trucking. A substantially

higher second bid was re∞ived by last year’s ∞mPany. Vince Dougan made a遡麹哩to

award the job to the Iow bidder, Brad Hartbauen/ Bobcat Trucking. The motjon was

SeCOnded and passed unanimously. The mowing w紺take place in August.

・ Spraying for w鈴ds andgrass in瓜e lower parking lot was discused. One bid has been

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and proper identification of areas sprayed will be required.

Vice President - Vacant

Secretary - It was amounced in this meeting, the Assooiation secrctary, MaIk Tesmer resigned due to

health issues. At掘s point in瓜e meeting, Vince disctISSed the structure ofthe Board and how to address

血e血鵬請推壷t出船- T臆魚心翻癌筆d鈎轟暇聯虎狼腿恥隷起請翻㈱融昭輔務ま的翻患廠瓢、

discussed wi瓜the membership present. Bob Wheeler agreed to move into the tem ending in 2020 (tem

duration 2017-2020). Matt Clark has agreed to move into the tem ending in 2021(tem duration 2018-

2021). Vin∞ Dougan will maintain his el∞ted tem of201 8-2021. These actious leave two (2) positions

open for e】ection輔s year, 201 9 (tem duration 201 9-2022)・ These actions also maintain proper rotation

of血e Board in three year tems and provide continuity to the Association of Board members curTently

SerV皿g・

Treasurer ReDOrt

Bob Wheeler reported as ofthe current date, aCCO皿ts receivable are $3,273.56.

・ 8 owners remain delinquent in the amount of$981・24 for 2019 dues.

. A partial payment ofan in-Pla∞ Payment Plan is now in defanlt・ The amount paidto date

is $400.00 At亜s point, the owner stopped pay上ng and maintains a balance of $468.56.

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as promised by the owner.

●　A new payment plan was established in May 2019. The owner had previously been

tumed over to Orten Cavanagh & Holmes, LLC for co11ection action as payment has not

bee職mad合a職拒虫e ow鵬r蝦翰i興s壷a劃謁rS i蝶をhe amo地でof$1,372暮57.

●　A foreign owner remains in arrears after 5 and l′2 years ofnonpayment. The B騒く吊i

unable to get a response from this owner after multiple attempts. A small claims law suit

against this property is not an option since serving a summons has proven impossible.

The amount currently owed the Association is $671. 19. Vince Dougan made a哩唾哩

for collection action to be taken by the Associ証on attorney’Orien Cavanagh & Ho血es,

LLC. It was seconded and passed unanimously.

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'　Orten, Cavanagh and Holmes monthly retainer: $420 (May仙ne)

●　Accrued Covenaut violation legal fees, CVOA vs. Gary and Hulda Benson: $853・71

(May/June)

e Ac肌ed Cov孤孤高0融i餅南gal盲ees, K前提でly R誰融紡Ol (融か

㊦　Sangre Solutiol-S‥ $390 (May/June)

e p綿p翻e: $124輸(Mafy′)一)

. Electric Bi11: $28L60 (May/June)

. phone Bill: $189.76 (May/June

. sECOM: $99.90 (May/June)

㊦　MisceI置aneo職s:

田∴Rocky Mountain Stone - Stone HOA signs - $1 ’600 (50% deposit)

"∴Kustom Meta冊o庇s一艇融軸OA sig租s - $2・制約%あ即効)

"　O触ce supplies, Postage and Reflective address sign - $166.47 (May/June)

9　Mountain Valley Excavation - New septic system - $13,500

〃　Schwab Ditch Fees - Splitter box installation and annual meter reading fee一

The劃融画to B秘話鵬癌墜潤S d融ssed d融0帥軸iQ鵬患0融e me雨ers・ Bdbc融融

road base and boulders to the parking lots for $3000.00, remOVal of Iogs from sIash pile for $400.00 and

removed timber and rock base ofold Cuemo Verde Signs for $800.00 for a total cost of $5,250.00.

団圃閲　歴囲

17 new owner letters were sent Since the 17th of」une.

owners of property with existing CVOA signs are being notified of replacement and the Association is

requesting their pemissien to re-手nsta11 signs.

Matt Clark reported on the condition and impo血Ce Ofthe slash piles. A Community Wildfire

protection Plan is now in place and along with additiona- steps may open funding for the commurity to

aid in fire mitigation e節chs.

The next steps鮒鵬co脚m脚try are軸l軸料a融脚血喝蒔e Wise Community. The benefits of

membership in the Firewise Progran and the NFPA (NationaI Fire Protection Associatton) was discussed.

A list of vetted contractors has been added to the website to help facilitate fire mitigation for community.

Members requiring help with the process of mitigating their property are referred to the posted list.

Matt gave a brief discussjon oj, Obt訪ing federal允mds and/ or grants.

communfty work days and volunteers were also discussed along with possible reimbursement一

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- Break_

坦壁画ng二⊆迎塑塑墜Inge Munden, rePOrted血e Board requested the Nominating Committee provide

three names for Inspectors ofElections to be voted on by the Board. The names provided were Cecilia

軸邪,触y馳駆血塊転地祖融A班腸Ow眺耕適地Wa車軸w㈱卿e軸触護割軸劇穂.Vince Dougan then made a型塑塑to aPPOint the above named people as血spectors ofEl∞tions and

Alternates. The motion was seconded and passed unaninously. She continued her rep(加Stating that no

Association members had submitted names to appear on the 20 1 9 ballot. The ∞mmittee would continue

e餓)rtS to COntaCt members and ask them to serve.

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a game night will be held on Fridays at 4 P.M.

皿e Independence Day plans were discussed as was extended use ofthe Clubhouse. Options for member

aecess was discussed and Vince stated that he would do further researoh on door and e血y systems. Key

Cards were mentioned ]ater ;n the meet読g.

Deb Ham requested the clubhouse be cleaned and windows wa血ed prior to the Amual Meeti租g. She will

also research the cost of meais for = O peQPle using Elevatioas as a ca鵬逼ug s釘壷e.

A堕hitectural Control Comm誼ee: Don Munden reported the Julian's had vacated the property血e

between their properties and the well issue is thereby resoIved・ ACC suggests approval. Vince 。ougan

made a z塑唾塑tO aPPrOVe the construction ofthe residence. The motion passed unanimously.

ACC suggested approval ofNortham revision. Vince Doug弧made a塑聖堂望to aPProVe th鎚evised

location ofthe garage to aIIow for wel=ocatien. The motion passed unaninously.

Vin∞ DotIg紬made a E塑塑to apPOint Jirmy Ash to血e Arc抽ectural Co血OI Committee. The

motion was se∞nded and passed unaninously.

A ∞mPlete submission from owners and timeline for approval was discussed. It was stated by the

PreSident that on重y when a submission is deemed comp]ete by址e ACC and sent to the Board, the 30 day

approval process then starts.

A review o弛e ÅCC checklist was discu§Sed. The chec拙st should include other types of additions, SuCh

as d∞ks’PergOlas, etC., along with the above statement. This checklist is to be compiled and seut to the

Board for review.

The su切ect of an ownef Without an operational wen was discussed. It was suggested也at aH pe血ent

docume虹s - Covenants, Water Decree, Bylaws, and govemance policies (f証e schedules) as well as cout

action tken on the sane iss聡in魁pest, be prese瞭ed to legかco勘雄融i鄭reView.

Old Business:

Amoun∞ment Of BOD positions available and members sought to submit their names for Board servi∞

appeared in the J卿e news書etter.

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The Clubhouse septic system has been compIeted.

Installation ofnew CVOA entry signs is to be scheduled・

The announcement Ofthe Annual Meeting including Ballots are to be mailed prior to August l’2019・

The budget for 2020 has been reviewed and Vince Dougan made a z麺哩to adopt the budget.

It was seconded and motion passed unanimously.

To甜ze軸ot development and discuss all items to be included, a WOrking session is needed and will

The mailing is to in。ude a return addressed envelope, COPy Of new governanCe POlicies’meeting agenda,

vince Dougan made a塑唾塑tO PurCfiase an iee ma闘or the kitcrretEL The脚融was seco融and

passed unanimously.

A suggestion was made by Vince Dougan to send a form in the annual December dues mailing which

a11ows members臆tO Sign up舟an additiona丁charge of$20.00’to reCeive a hard copy ofcommunications

normally sent by email, neWSlette+ etC. Members requesting this service wi11 be sent a hard copy wi11 via

(*More discussion concluded this form should be included in the Annual Meedng Anr脚Ce脚"

Deb Ham will research the cost offraming a picture ofCuemo Verde currently located in the Clubhouse.

Approved o租(細e):