BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, MAY 16,2013,9:00 A.M.

COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

I. Consider approval of request to create and fill a physician position and to fill a vacant LPN position for a total2013 fiscal impact of$121,961 and 2014 fiscal impact of$243,927-Health Agency.

2. Acknowledge receipt of correspondence from Sheriff Jones regarding the renewal of a Contract (C263-2013) with CBS Manhattan LLC for annual maintenance of access controls at a cost of $38,500.

III. CONSENT AGENDA

1. Consider cancelling Contract C64-2013 with Patricia Shaughnessy who provided intermittent coding responsibilities but has now been hired on a full-time basis to fill the Intermittent Coding Specialist position with annual salary and benefits at $55,348-Health Agency.

2. Acknowledge receipt of the May 15, 2013 Parks and Recreation Advisory Board agenda and minutes of the April 17, 2013 meeting.

3. Acknowledge receipt of Summons in Case No. 13C000466-66 Federal Credit Union vs. Board of County Commissioners of Shawnee County, et. al. and Case No. 13C000541-Bank of AmericaNA vs. Board of County Commissioners of Shawnee County, et al.-County Clerk.

4. Consider authorization and execution of Contract C268-2013 with Alec Van Nort to provide goalkeeper training at the ESPA Soccer Camp at the Oakland Community Center at a rate of $50.00 per day-Parks and Recreation.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. BOND COUNSEL- Bob Perry

1. Public Hearing and consider Resolution No. 2013-45 authorizing the issuance of Shawnee County Health Care Facilities Refunding Revenue Bonds, Series 2013 in an estimated amount of $3,995,000 (Midland Care Connection, Inc. project) and the execution of other related documents-Commissioner Buhler.

C. KANSAS EXPOCENTRE- H. R. Cook

1. Consider approval of request for capital expenditures for:

(a) Purchase of25 WW Livestock Systems 4-way connecting posts for the High School Rodeo setup at a cost of $1 ,850;

(b) Purchase of one new Priefert Competition Roping Chute at a cost of $1,960.76 including freight.

D. EXTENSION COUNCIL- Laurie Chandler

1. Consider approval of Resolution No. 2013-46 pledging support, endorsement and cooperation for Dover, Kansas to participate in the Kansas PRIDE Program-Commissioner Buhler.

E. PUBLIC WORKS/SOLID WASTE- Tom Vlach

1. Consider approval of request to fill a vacant road maintenance staff position at an annual salary including benefits of $32,604.00.

F. PARKS AND RECREATION -John Knight

1. Consider authorization and execution of Contract C269-2013 with the Kansas Dept. of Children and Families allowing Shawnee County to be reimbursed for families attending the licensed programs that meet DCF child care assistance guidelines.

2. Consider out-of-state travel for an employee to attend the 2013 Summer National Senior Games for an estimated amount of$1,100.00.

3. Consider emergency repairs of the cooling system at the Courthouse in a total cost of$5,626.12.

G. EMERGENCY MANAGEMENT- Dave Sterbenz

1. Consider approval of request to continue Incident Management Team memberships for Dave Sterbenz, Dusty Nichols, James "Scott" Steele, and Nelson E. Casteel with no fiscal impact.

H. AUDIT FINANCE- Betty Greiner

1. Update on revenues and expenditures.

I. COMMISSION

1. Discussion of Countywide sales tax.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

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Shawnee County Health Agency 1615 SW 81

h Avenue- Topeka, KS 66606-1688 Ph. (785) 251-2000 Fax (785) 251-2098

www.shawneehealth.org

Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center

TO:

FROM:

Board of Commissioners Shawnee County

Alice Weingartner Director - Community Health Center

RE: Approval to create and fill a Physician Position for the Shawnee County Health Agency -Community Health Center {SCHA-CHC) and fill a Licensed Practical Nurse {LPN) position to support the physician.

Action Requested: Approval to create and fill a Physician Position for the Shawnee County Health Agency -Community Health Center {SCHA-CHC) and fill a Licensed Practical Nurse {LPN) position to support the physician.

In an effort to continue to increase the capacity of the community health center to serve patients needing quality health care services, it is requested that a position be created and filled for a MD level physician with board certification. The physician would be located at the California Clinic.

The proposed pay for the position is $74.52 per hour plus benefits, continuing medical education reimbursement, and on-call pay. The anticipated cost for a full time physician would be $202,466. The costs associated with this position would be captured through reimbursement for services; grant funding and a small percentage of tax support at the position builds a patient base to increase reimbursement through biiling for services.

Hourlyw/o Hourly w/ Malpractice CME

On-call TOTAL benefits benefits Pay @l.OFTE

$74.52 $92.45 $5,000 $3,450 $1,700 $202,466

To support the clinical work of the physician, a 1.0 FTE LPN position {PCN HA I 096) is requested to be filled. The LPN position (annual salary $41,46 I) provides clinical support including but not limited to the following activities:

• rooming patients • collecting medical information • making referrals and/or follow up appointments • addressing medication refills request

The SCHA approved 2013 budget has been reviewed. In addition through ongoing review of operational needs and with slippage from vacant positions we would be able to fulfill this request and continue to increase the capacity to meet health care needs in the community.

This request has been reviewed with County Human Resources Teamsters Union.

Attached is an addendum that further details fiscal impact and a business case explaining the advantages and disadvantages of filling requested positions.

Cc: Jon Thummel, County Human Resources Pat Kirkman, Teamsters

Leading the way to a healthier Shawnee County.

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Addendum

Fiscal impact through 2013 with both positions filled- the costs associated with these positions would be covered through the repurposing of 2 active PCN, 1 PCN being filled as LPN and funds through vacancies that have occurred since early 2013.

Physician position • With an anticipated start date of July 1, 2013 the fiscal impact for 2013 would be $101,224

LPN position • With an anticipated start date of July 1, 2013 the fiscal impact for 2013 would be $20,728

Total2013 fiscal impact= $121,961

Fiscal impact in 2014- the costs associated with these positions will be incorporated in the 2014 budget allocation and covered through grant funding and reimbursement.

Physician position • I FTE = $202,466 (including benefits, malpractice, CME and On-call pay)

LPN position • With an anticipated start date of July I, 2013 the fiscal impact for 2013 would be $41 ,461

(including benefits

Total 2014 fiscal impact= $243,927

January 1, 2014, the Health Insurance Exchange (HIE) through the Affordable Care Act (ACA) takes effect and more people will be eligible for insurance coverage, thus increasing the need for more primary care providers. It is estimated that 7,084 Shawnee county residents will be eligible for subsidized insurance plans. With an increase in insured patients, there will be an increased need for providers.

In 2012, 37.7% ofSCHA patients were uninsured. Through the HIE, the availability of insurance plans will improve insurance coverage for patients and in turn increase reimbursement opportunities for the clinic.

Leading the way to a healthier Shawnee County.

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SCHA Business Case

Request: To create and fill one (1) Physician and one (1) Licensed Practical Nurse (LPN) position

Description of Request: SCHA-CHC continues to work to meet the needs of the uninsured and underinsured in the community. The need for increased medical providers is great and the benefit of adding a physician will support the efforts to increase the number of patients served as well as decreasing stress on system.

Option Recommended: Create and fill full time Physician and LPN

Full-time hire

1. Physician

2. LPN

Cost of Position: 1. $202,466 (includes benefits) [$74.52/hr] 2. $41,461 (includes benefits) TOTAL PERSONNEL COST: $243,927 Funding Source: Repurposing 2 positions: HA1040 = $50,296 (active PCN) HA1209 = $41,461 (active PCN) Fill vacant position: HA1096 = $41 ,461 (active PCN) Slippage from vacant positions= $110,709

ROI: These positions are funded at a% of grant dollars, tax allocation, and program income. These positions will use existing 2013 approved budget dollars from funded positions and slippage from vacancies that have occurred in 2013. Going forward these positions would generate program income created by Physician seeing approximately 3,000 encounters per year that generates approximately $245,000 in billable visits that will be able to be reinvested in the clinic to expand services such as dental, vision, etc. as part of the 330 grant program which will require hiring providers for these services and purchasing related equipment. The program income earned above cost can then be used to assist in covering increasing annual costs of operations due to salaries and other associated business expenses that will help maintain level funding. Visit revenue based on 2012 data: 48% uninsured = $70,325 27% Medicaid= $280,314 13% Medicare= $57,450 10% private insurance = $35,280 TOTAL POTENTIAL GROSS REVENUE= $443,369 TOTAL POTENTIAL NET REVENUE= $245,000 Net revenue takes into account write off and slidina fee amount.

1. Increase revenue by increasing the number of patients that can be seen. Increase in revenue 2. Decrease the wait time by 1 week for current patients who need an appointment to improve patient health and well being. 3. Increase the number of new patients to continue to assist the health needs of our community who are underserved. Estimated 2,300 patients which is an average of 3,000 new encounters. 4. Increase revenues to better support our clinics service expansion needs as part of our grant expectations (i.e. dental services). 5. Increased access to Meaningful Use funding for electronic health record utilization and reporting in the amount of approximately $46,000. 6. Addition of board certified provider increases perception of quality care by patients. 7. Costs associated with adding provider are incorporated in revenue and grants funds including malpractice insurance, CME 8. Interest has been expressed by two very well qualified physicians. Both with experience in community health center settings. Typical cost to recruit for through a placement agency is $28,000-30,000. 9. Better able to serve patients timely with scheduling patients which improves access and customer service.

1. Patients continue to wait on average 2-3 weeks to get an appointment. 2. We are unable to accept new patients and the community is in need of more access to care due to Marian Clinic not accepting new patients. 3. It will be more difficult to meet 330 grant requirements of expansion as we need to generate more income in order to expand and add additional services. 4. Decreased employee satisfaction and stress results in loss of key staff. 5. If turnover occurs, patients will not have continuity of care and possible longer wait times due to turnover. 6. If turnover occurs and we cannot quickly fill provider position we potentially may not meet 330 grant requirements that will negatively impact or decrease future funding.

April 24, 2013 (Rev. May 13, 2013)

1. Analyzed average patient load per provider to determine potential program income that could be earned to aid in covering cost of positions along with grant dollar, patient revenue and tax allocation. 2. Analyzed patient wait times to get an appointment and reviewed surveys to determine biggest complaints of customers which was access to care in a reasonable amount of time. 3. Fulfilling our mission to serve the health needs of the underserved community. Anticipation of more individuals with access to healthcare through Affordable Care Act continued implementation. 4. Analyzed type of positions needed to refill to meet the community needs at the most economic cost. A Physician's position best fills the needs vs. a PA/APRN for the following reasons:

-increases capacity of primary care physicians within the community.

-works to improve the primary care provider to patient ratio in SNCO as noted in community health assessment findings.

5. Retirement eligibility of current provider staff has been reviewed and a provider is currently eligible for retirement. The length of time to fill a vacancy with a well qualified applicant is 12-18 months. With addition of physician, the anticipated vacancy would not be as impactful on patients and staff. 6. Improves physician to mid-level ratio, thus providing increasing collaboration between providers in addressing patient needs.

TO:

From:

Subject:

Shawnee County

Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center

320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641

785-368-2200

MEMORANDUM

Board of County Commissioners

Herman T Jones

Access Control

Attached is the supporting documentation for the CBS Manhattan LLC, Access Control maintenance agreement for renewal period of June 2013 ~June 2014 for $38,500.00

/~fv This item is for Thursday, May~ 2013 agenda.

Shawnee County Sheriff's Office 2013 Maintenance Agreement

Authorization

I, being an authorized representative of the above mentioned customer, authorize C B S

Manhattan, LLC to proceed with the continuation of the 2012

Maintenance Agreement from the dates listed below for a period of

one year.

The language and cost will remain the same except for an

addendum, which will be the service of the alarm panels in Crime

Scene and the SNSO Armory, both located at 320 S Kansas.

Date

***Any future additions, changes or other alterations to the systems listed above from their

present state at the time of the signing of this agreement, may be subject to additional monthly

charges to indude those changes to this agreement.

May 8, 2012

Shawnee County Sheriffs Office ATTN: Lt. Scott Askew Closing: May 11,2012 2:00PM 320 SE Kansas, Suite 200

RE: Proposal Number 0003-12

Committee Members:

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CBS Manhattan, LLC 9130 Green Valley Drive Manhattan, KS 66502

The following criteria will apply and be upheld in regards to CBS Manhattan, LLC., dba CBS Integration being awarded a contract as the successful bidder for PN #0003-12.

• CBS Manhattan, LLC was established July 2005. (CBS Doors, Oklahoma City was established in 1969} We have office locations in Oklahoma City, Manhattan, Ks and Tonganoxie, Kansas.

• Primary Consultant Contact will be Michael Waggoner, 9130 Green Valley Drive, Manhattan, Ks. Telephone; 913-845-3345, Cell: 785-341-3946.

• Primary Technician Contact will be Myron Akers, 9130 Green Valley Drive, Manhattan, ~s. Telephone: 785-537-4935; Cell: 785-817-0137. (Please note that your primary technician works out of the Manhattan office, but resides in Topeka) . ·

• The following sites are running similar systems to Shawnee County Sheriff.and are managed ( by CBS Manhattan. .

· • City of Topeka, contact Mark Biswell, 785-368-3718 • Westar Energy, contact·Sandie Bayless; 785-575-1888 • BCBS of Kansas City, contact Ben Kenney, 816-918-2924

• The Wage Rate Determination will stay in effect for the execution of this contract.

CBS Integration appreciates the opporti\Jnity to bid this maintenance agreement. If you have any further questions, or any item that needs clarified, please feel free to give me a call.

Sincerely,

_1tuJ)w!J w~~-Michael Waggoner Security Consulfant/Project Mgr. CBS Manhattan, LLC 9130 Green Valley Drive Manhattan, KS 66502 Phone: 913-845-3345 Cell: 785-341-3946 FEIN: 20-3967281

)

May 8, 2012

Shawnee County Sheriff's Office A TIN: Lt. Scott Askew Closing: May 11,2012.2:00 PM 320 SE Kansas, Suite 200

RE: Proposal Number 0003-12

Committee Members:

CBS Manhattan, LLC 9130 Green Valley Drive Manhattan, KS 66502

In regards to the Scope of the Proposal CBS Integration would like to make the following recommendations for this maintenance ·agreement:

a. Provide support for the Ne)_(I{Vatch Access Control Software Program, hardware, server operating system and Nexwatch domain located at the Shawnee County Sheriff's Office. (Law Enforcement Center)

Response from CBS Integration: This has been included in the proposal.

b. Provide support for the Access Cont,rol hardware and software located at the Shawnee County Sheriff's Office Traihi,ng Complex . ...

Response from CBS lntegra~ion: This has been included in the proposal.

c. Provide support for the Shawnee County Sheriffs Office CCTV system and Rapid Eye DVR equipment.

Response from CBS Integration: This has been included in the proposal.

d. Provide support for the existing access control hardware, CCTV system and Fusion DVR equipment located at the S'1_~wnee County Courthouse.

Response from C~.S Integration: This has been included in the proposal.

e. Provide support for the CC'tV system and Rapid Eye DVR located at the Shawnee County Treasurer's Office.

Response from d~s Integration: This has been included in the proposal.

f. Provide support for the Acc.ess Control Hardware and CCTV system located in the Shawnee County Sheriff's Office. .· ··

,, Response from CBS Integration: This has been included in the proposal.

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g. Provide support for the existing system at the Shawnee County Coroners Office.

F; .. ·: . Response from CBS Integration: This has been included in the proposal.

:~; . h. Provide Nexwatch SSA for.Corporate Edition System.

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CBS Manhattan, LLC 9130 Green Valley Drive Manhattan, KS 66502

Response from C.BS Integration: The cost for the SSA has been included in this proposal. It is important to point out that the most current version of Software is version 3.8. In order to upgrade to the most current version, the server must be running a newer server version, and newer SQL version . ...

i. The fire/burglary alarm par:u~ls located at 133 NE 461h street and 7437 SE California.

I . .

Response from ce,s ·Integration: The cost to monitor these systems has been included. Please n~te that CBS Integration installs, maintain~ and monitors burglary systems and can monitor the fire through the burglary system. However, we do not install or maintain the fire system.

j. Install new server for Door Access syste:m (Provided by SNCO)

Respons~ from C~S Integration: This has been included in the proposal.

k. Install new version of ProWatch software ori server (Provided by SNCO)

Response from ~~S Integration: This has been included in the pr<?posal

If CBS Integration is chosen as the ve;~~r to maintain the Shawnee County Sheriffs Office System; we would ask that as soon as the contract~tarts that we meet with Shawnee County Administrative Staff in order to outline the following: . ··, .

t:·r· 1. Procedures for call-out of a technician. . 2. Procedure to establish an appr6:ved protocol for access to the server. To include remote access

in order to expedite service reqi-!.~sts. . 3. ·CBS Integration will provide dpcumentation showing what takes place during a semi-annual

insp~ction. A minimum of 2 inspJicti.on are to take place during this contact period. 4. Review what is expected for 2{hour service and 72 hour service. Typically, if equipment has to

be ordered, we would make every effort to have the system temporarily up and running until the part arrives. For example, if :a DVR fails we would move video inputs to reco[d. all critical cameras while repairing the DV~.

5. Review requirements for monttif.Y reports and who is to receive them .

. Total Cost for Maintenance Agreem~~~: June 2012-June 2013: $38,500.00

CBS Integration appreciates the opport,q'nity to bid this maintenance agreement. questions, or any item that needs clarified, please feel free to give me a call.

~:.~,

Sincerely, ·;·;:·

~.,w~·,; Security Consultant/Project Mgr. ;· · CBS Manhattan, LLC 9130 Green Valley Drive Manhattan, KS 66502 Phone: 913-845.;3345 Cell: 785-341-3946 FEIN: 20-.39.67281

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If you have any further

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Proposal Number 0003-12

SECTION I

CONDITIONS TO PROPOSALS;

1.1 Proposal Reference Number: The above number has been assigned to this Request and MUST be showrt on all correspondence or other documents associated with this Request and MUST. be referred to in all communications. All · communications must be via email to the address below to insure accurate information and complete dissemination to all interested parties. The single point of contact for all inquiries as to the Request for Qualification$ process shall be directed to:

Shawnee County Sheriff's Office ATTN: Lt. Scott Askew 320 SE Kansas Ste. 200

· Topeka, KS 66603 . Phone 785.368.2313 scott. askew@snco. us

No communication is to·;be had with any other County employee regarding this Request for Qualific.ations unless otherwise stated:

Violations of this provision 'may result in the rejection of a vendor's proposal. '•"' ~ .

1.2 Negotiated Procurement: The Shawnee County Sheriff's Office reserves the right to negotiate any paff of this proposal and any subsequent contract. The vendor's proposals are to.::aemonstrate to the committee the qualifications and experience of the vendor '{n successfully performing the necessary maintenance on all access points within the Sheriff's Office, County Courthouse and the SNSO Training Complex. -These proposals are not meant to be cost/price based proposals and any price,.~fee, or cost information requested or included in the proposal is informationa\1 ' in · nature and not the governing point in any recommendation or final decision. The Sheriff's Office Senior Staff will review all proposals and make a recpmmendation to the Sheriff or his designees for their final decision. .. . ...

1.3 Appearance Before Sheriff's Office Senior Staff: Any, all or no vendor may be required to appear before··the Sheriff's Office Senio·r Staff to explain the Vendor's understanding and approach to the project and/or respond to questions from the Sheriff's Office Senior Staff concerning the proposal and their qualifications; or, the Sheriff's Office Senior Staff may award the proposal· without conducting interviews. The Sheriff~~ Office Senior Staff reserves the right to request information from Vendors·as needed. · · .

!. .. No additional revisions Will be made after the specified cut-off time unless req~ested by the Sheriff's ·0ffice Senior Staff.

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1.4 Cost of Preparing Proposal: The cost of developing and submitting the ·

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proposal is entirely the responsibility of the Vendor. This includes costs to determine the nature of t~e: engagement, preparation of the proposal, submitting the proposal, negotiating Jor the contract and other costs associated with this Request. All responses-~~ will become the property of the Shawnee County Sheriff's Office and will be a- matter of public record subsequent to signing of the contract or rejection of all proposals.

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1.5. Evaluation of Proposal:~·-- This proposal will be considered as a qualification based proposal. The Sh~riff's Office Senior Staff or their designees shall make consideration in the best:;_lnterest of the Shawnee County Sheriff's Office as determined. Consideration will focus toward but is· not limited to:

1.5.1 Commitment of staff; equipment & .facilities 1.5.2 Annual Volume/Revenue of vendor 1.5.3 Ability to perform the desired services within the time prescribed 1.5.4 Past and previous P.erformance and qualifications of the firm 1.5.5 Previous experience .with similar work and of similar value 1.5.6 Work commitment which could limit performance 1.5.7 Location and accessibility of firm's home/branch office 1.5.8 Firm's familiarity wi~~ project area 1.5.9 Firm's knowledge d~ projeqt procedures 1.5.1 0 Any Special Consid~rations

1.6 Acceptance or Rejection: ·The Sheriff's Office Senior Staff reserves the right to accept or reject any or ~.'·all proposals or part of a proposal; to waive any informalities or technicalities; clarify any ambiguities in proposals; modify any criteria in this Request; a"f:)d unless otherwise specified, to accept any item in a ( proposal. The Sheriff's Office Senior Staff reserves the right to select ·upon the "Contents of Proposal". 1 -_;

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1.7 Contract: The successful vendor shall submit a written contract to the Shawnee County Sheriff's Office. ::f. . . . ..

1.8 Contract Formation: No .contract shall be considered to have been entered into by the Shawnee County .. .Sheriff's Office until all statutorily required signatures and certifications have been rendered; and a written contract has been signed by the successful vendor and·~the Shawnee County Sheriff's Office.

1.9 Open Records Act: All pr_oposals become the property of the Shawnee County Sheriff's Office. Kansas :>law requires all information contained in proposals to become open for public review once a contract is signed or all proposals are rejected. ·

1.10 Insurance: The Shawnee County Sheriff's Office shall not be required to purchase any insurance against loss or damage to any personal pror.erty nor shall the Shawnee County Sheriff's Office establish a "self-insurance' fund to protect against any loss oridamage. S1,1bject to the provisions of the Kansas Tort Claims Act, the vendor shall bear the risk of any loss or damage to any personal property. ~·· . .

1.11 Independent vendor: Both parties, in the performance of this contract, shall be acting in their individual Ga'pacities and not as agents, employees, partners, joint ventures or associates o(~?ne another. The employees or agents of one party

shall not be construed to be the employees or agents of th~ other party for any purpose whatsoever. .> ·

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The vendor accepts full r~sponsibility for payment of unemployment insurance, workers compensation an!'J. social security as well as all income tax deductions and any other taxes or payroll deductions required by law for its employees engaged in work authorized by this contract.

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1.12 Conflict of Interest: The vendor shall not knowingly employ, during the period of this contract or any extension·$ to it, any professional personnel who are also in the employ of the Shawnee County Sheriff's Office and who are providing services involving this contract or services similar in nature to the scope of this contract to the Shawnee County Sheriff's Office. Furthermore, the vendor shall not knowingly employ, during the period of. this contract or any extensions to it, any Shawnee County Sheriff's Office emplqyee who has par:ticipated in the making of this contract until at least one year after his/her termination of employment with the Shawnee County Sheriff's Office. The··vendor shall have no affiliations with the property in. question. ,.

SECTION II ... ;~ .

CONTENT OF PROPOSAL ·:,.·

2.1 Transmittal Letter: Th~f transmittal letter is to serve only as the document covering transmittal of th$ vendor's proposal. This letter will provide th~ name, title, address and telephohe number of the official contact person and alternate. These individuals should ·.'have the authority to bind the vendor and shall be available to be contactedi·by telephone and attend the interviews and meetings that may be scheduled. { . . :;. '

Capabilities of the FirnJ/Past Performance: The vendor shall include a description of their capabilities, including examples of past similar projects completed. ·t

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References: The vendo'(~should include the names, addresses and telephone numbers of clients, in p~rticular local governments,. for whom similar projects have been completed relat;ve in project size of this projeqt.

,. · .. ~ Wage Rate Determination: The vendor/consultant shall acknowledge that the .Wage Rate .Determinatio:o, for technician trades, in effect at time of contract execution will apply to this. contract. . ·

t.·;"!"

Any other information considered pertinent to the project should be included.

Bid Inspections: Vendo"rs wishing to submit a proposal will be required to physically inspect the projl?ct property to be bid upon, unless the vendor has, in

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previous years submitted·~a bid. All bid inspections will be scheduled no later than 3:00PM on May 4, 2012. Failure to schedule or arrive for a scheduled bid inspection will disqualify th~~ vendor from submitting their proposal.

2.2 Submission of Proposals: Six (6) copies of the proposal shall be received no later than 2:00 PM, Central Standard or Daylight Savings Time, whichever is in effect, on, May 11, 2012, addressed as follows:

Shai./nee County Sheriff's Office ~TTN: Lt. Scott Askew

32'0 SE Kansas STE. 200 ·; Topeka, KS 66603

Proposals received prior to the closing date shall be kept secured and sealed until closing. The Shawnee County Sheriff's Office shall not be responsible for the premature opening or•a proposal or for the rejection of a proposal that was not received prior to the clbsing· date because it was not properly identified on the outside of the envelope qf;. container. Late proposals will be retained unopened in the file and not receive ;Qbnsideration. H:

2.3 Signature of Proposals:·:7Each proposal shall give the complete mailing address

of the Vendor and be signed by an authorized representative by original signature with his or herl~name and legal title typed below the signature line. Each proposal shall include the Vendor social security number or Federal Employer's Identification Number.

...... 2.4 Acknowledgment of AdP,enda: All Vendors shall acknowledge receipt of any

addenda to this Request~_.Failure to acknowledge receipt of any addenda may render the proposal to b'~ non-responsive .. Changes to this Request- shall be issued only by Lt. Scott Askew.

2.5 Withdrawal of Proposals: A proposal may be withdrawn on written request from the Vendor to Sheriff Herman T. Jones prior to the closing date.

2.6.1 Proposal Disclosures: At the time of closing, only the names of those who submitted proposals shaiiJ be made public information. Interested Vendors or their representatives may: be present at the opening of the proposals at the following location: . .::.~{

'}t,~

Shawnee County Sheriff's Office 320 SE Kansas STE. 200 Topeka, KS 66603'

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The Sheriff's Office Seniqr Staff will review the proposals and the vendors to be interviewed, if required, will be notified. Vendors not selected to move forward in the process or be interviewed, will also be notified. ·

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SECTION Ill

SCOPE OF PROPOSAL

Scope of the Proposal: the Shawnee County Sheriff's Office, sometimes referred to as "the Sheriff's Office';" is seeking a Vendor, to provide warranty service repairs and support for the systems listed below:

a. Provide support ro·r the Nexwatch (Pro Watch) by Honeywell. Access Control software progralll:, hardware, server operating system and Nexwatch (Pro Watch) domain located at th,e Shawnee County Sheriffs Office. (Law Enforcement Center).

b. Provide support fo.r the Access Control hardware and software located at the Shawnee County Sheriffs Office Training Complex.

c. Provide support for the Shawnee County Sheriffs Office CCTV system and Rapid Eye DVR equipment. . · . ·

d. Provide support for the Existing Access Control Hardware, CCTV system and Fusion DVR equipment located at the Shawnee County Courthouse.

e. Prov!de support for the CCTV system and Rapid Eye DVR located at the Shawnee County_T;reasurer's Office.

£ Provide support :(qr the Access Control Hardware and CCTV system located in the Shawnee q9unty Sherriff s Office.

g. Provide support for the existing system at the Shawnee County Coroners Office.

h. Provide Nexwatch SSA for Corporate Edition System. 1. The fire/burglary.~arm panels located at 133 NE 461

h Street and 7437 SE California. ·~.1

j. Install new serve1j.for Door Access system (Provided by SNSO) . k. Install new versio.I). of Pro Watch software on server (Provided SNSO)

The Shawnee County Sherriff's Office service agreement shall provide support for the above mentioned systems by acc01h_plishing the follow~ng:

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a. Establishing appt;9,ved protocol for access into the server and remote maintenance capabilities; which will allow for trouble shooting and downloads upon request.

b. Servicing, repaid~g or replacing of any and/or all equipment, wiring, and "')

other system hard_JVare that causes the above named systems to not operate in their intended fa~hions.

c. Semi-annual hard~are testing and inspections of user logs to insure system integrity. ~!

d. Guaranteed servi~e within 24 hours on system critical problems. e. Guaranteed servfse within 72 hours on system non-critical problems. f. Semi-annual Wii).pows security updates :for the Nex~atch Server

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g. After hour servic~: calls for software or hardware issue causing unsecured doors. ''

h. All costs for repalt/replacement parts and labor i. The selected vendor will track all Shawnee County service tickets for the

duration of this agreem~nt and provide monthly email statements indicating the dollar amount spent on service and the total dollar amount left at the time of the email. At th.e end of the 12 month period; will calculate the actual dollar amount that wou14 have been spent on service. If the total of service calls during the agreement period is less than the amount paid minus the Software Agreement cost, Shawnee County Sheriff Office will be credited the difference for the purchase of new product. If the cost is greater than the contact amount minus the Software Agreement cost, Shawnee County Sheriff's Office Will owe no additional funds.

System critical problems are problems that would prevent the system from performing its intended function (i.e. inability to communicate alarm signals, an electronically controlled .door that will not lock, etc.). System nmi;critical problem are problems that will not prevent normal operation (i.e. low batteries, an alarrii zone that can be bypassed, etc.). Twenty-four hour and seventy-two hour guarantees do not ~uarantee that the problems can be repaired in this time frame, but rather that we will be on ~~te within this time to determine what problems exist, and make repairs as soon as possible (notmally on the same trip) .

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The Shawnee County .Sherriff's Office service agreement does not include warranty repairs or sup.port for: .' l (

a. Any damages caused by abuse, misuse, unauthorized modifications, remodeling, upgrades, or acts of God (i.e. ,floods, fire, tornadoes, etc.).

b. RepaiTs that cannot be made·,until other problems are corrected (i.e. phone line or power outages) .'.

The selected vendor will make every· effort to keep parts on hand for any repairs, In the event of a failure of equipment that must be dfdered, the selected vendor will make temporary repairs until parts can be obtained. : ·

., .. Shawnee County Sherriff's Office,~arranty service repairs and support shall include the listed histalls: {'

1. Access Control included in Maintenance Agreement: a. Shawnee County Corpner' s Office · b. All Access Control p·~ints at the Shawnee County Courthouse, 200 SE 7th Topeka,

Kansas c. All Access Control p~~nts at Shawnee County Sheriff's Office, 320 SE K~sas,

Topeka, Kansas :: · d. All Access points at S,hawnee County SheriffTraining Complex, 7437 SE

California, Berryton, kansas.

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2. Closed Circuit Television Sy~tem CCCTV) included in Maintenance Agreement: a. Shawnee County Shetiff CCIV located at 320 SE Kansas Topeka, Kansas b. Shawnee County Cmrrthouse Digital Video at SNCO Courthouse, 200 SE 7th

Topeka, Kansas . . · c. Rapid Eye DVR's located in SNCO Courthouse, :200 SE 7th Topeka, Kansas

3. Alarm Monitoring included ih Maintenance Agreement: a. Shawnee County Sheriff North Storage Building at 133 NE 46th Street b. Shawnee County Sheriff Training Complex at 7437"SE California

Upon alarm, the selected vendor shali have the capability or render capable the ability for both alarm panels at the Shawnee County Sheriffs North Storage and the Shawnee County Sheriffs Training Complex, to alert/telephone the Shawnee County Emergency Communications Center located at 320 SE Kansas Topeka, Kansas.

The selected vendor shall have a ma)#tenance technician reside no more than a (I 00) miles from 320 SE Kansas Topeka, Kansas. ':·.

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The original term of this warranty/service agreement shall be for (12) full calendar months after the date on this agreem~nt and will automatically continue for successive one (1 )­year periods from the last day of the original term unless either party gives the other at least thirty (3 0) days prior written notice of its intention to cancel the agreement at the end of the original term or at the end of any ren~wal term. Written notice shall include: Email or letter. A new RFP received via email shall serve as written notic~ to cancel the successive one- year period agreement.

~ . . . Contractor'_s Statement of Agreement

Shawnee County, Kansas requires that all contracts of Shawnee County and its · agencies include specific provisions to ensure equal employment opportunity and that all vendors provide evidence of t,tt~ adoption of an equal employment opportunity program. To comply with these r.Squirements, all persons wishing to enter into a contract with the Shawnee ?ounty shall complete and sign this agreement. . .

The vendor agrees to:

1. Comply with K.S.A. 44-1030 requiring that:

(A) The vendor shall· observe the provisions of the Kansas act against · discrimination and · shall not discriminate against any person in the

performance.of wdrk under the present contract because of race, religion, color, sex, disability unrelated _to such person's ability to engage in the particular work, nati6nal origin or ancestry;

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(B) In all solicitations or advertisements for employees, the vendor shall include the phrase, "equal opportunity employer," or a similar phrase to be approved by the Shawnee County Sheriff's Office; ..

(C) If the vendor fails tci ·comply with the manner in which the vendor reports to the Shawnee County Sheriff's Office· in accordance with the provisions of K.S.A. 44-1031, the vendor shall be deemed to have breached the present contract and it may·he cancelled, terminated or suspended, in whole or in part, by the contracting ag.ency; ·

(D) If the vendor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the Shawnee County Sheriff's Office which has become final, the vendor shall be deemed to have breached the present contract and it may ·be cancelled, terminated or suspended, in whol7 or in part, by the contracting agency; and

(E) The vendor shall in~lude the provisions of paragraphs (A) through (D) in every sub-contract <;)r purchase order so that such provisions will be binding upon such sub-contlactor or vendor. . .

2. Guarantee that during th~ ·performance of any Shawnee County Sheriff's Office vendor agreement the ver;tcfor, sub-contractor, vendor, or supplier of the Sheriff's Office shall comply with all"provisions of the Civi( Rights Act of 1866 as amended,·;· . ( Civil Rights Act of 1964 as·. amended, Equal Employment Opportunity Act o~ 1972 . ·: as amended, Executive Q}der 11246, Age Discrimination in Employment Act of 1967 as amended, Americans with Disabilities Act of 1990 and Rehabilitation Act · of 1973 as amended, Equal Pay Act of 1963 and any regulations or amendments thereto;· ~i; .

3. Supmit to the Shawnee,Jicounty Sheriff's Office a written affirmative action program, a certificate of compliance or such other certificate as is acceptable to the Sheriff's Office whicD' is evidence of the adoption of an affirmative action program. •··

it The vendor agrees to maicit~in a current and accurate plan on file with the Sheriff's Office and shall update the ··plan as needed .

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Signature and Title: Date

CONTRACTUAL PROVISIONS ATTACHMENT

TERMS HEREIN CONTROLLING PROVISIONS It is expressly agreed that the terms of each and every provision in this Attach men~ shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporate9.:

AGREEMENT WITH KANSAS LAW All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

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DISCLAIMER OF LIABILITY Neither the Sheriff's Office nor any departments or divisions thereof shall hold harmless or indemnify any.yendor.

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ANTI-DISCRIMINATION t"LAUSE The vendor agrees: (a) .to comply with all federal, state, and local laws and ordinances prohibiting unlawful and to not unlawfully discriminate against any person· because of race, r~ligion, creed, color, age, sex, disability, national origin or ancestry in the admission or access to, or treatment or employment in, its programs or activities; (b)' to include in all solicitations or advertisements for employees, the phrase "E3qual opportunity employer;" and (c) to include those · provisions in every subcontract or.purchase order so that they are binding upon such subcontractor or v~.f:ldor. The vendor understands and agrees that the. failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled, terminated or suspended, in whole or in part by Shawnee ~ounty.

5. ACCEPTANCE OF CONTRACT This contract shall not be} ,considered accepted, approved or othetwise effective until the legally required approvals and certifications have been given.

~·.,:. . .. 6. ARBITRATION. DAMAGES. WARRANTIES

Notwithstanding any langy,age to the contrary, no interpretation shall be allowed to find the Shawnee County Sheriff's Office or any department or division. thereof has agreed to binding arbitration, or the payment of damages or p~nalties upon the occurrence of a contijjgency. Further, the Sheriffs Office shall not agree to pay attorney fees or late :payment charges, and no provision will be given effect

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which attempts to exclud~. :modify, disclaim or otherwise attempt to limit implied warranties of merchantabiJ(ty and fitness for a particular purpose.

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.. 7. REPRESENTATIVE'S AUTHORITY TO CONTRACT

By signing this contract, tffe representative of the vendor thereby represents that such person is duly autho~l~ed by the vendor to execute this contract on behalf of the vendor and thc:d the vendor agrees to be bound by the provisions thereof.

8. RESPONSIBILITY FOR TAxES The Shawnee County Sheriff'.s Office shall not be responsible for, nor indemnify a venqor for, any federal, state or local taxes, which may be imposed or levied upon the subject matter of this contract.

9. INSURANCE . •

The Shawnee County S_heriff's Office shall not be required to purchase any insurance against loss or .c;famage to any personal property to which this contract relates. Subject to the pr~yisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor shall<~ear the risk of any loss or damage ·to any personal property in which the vendor holds title .

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AUTHORIZED SIGNATURE: (/1"' i, ,.t} WT;()Vt if !;::.

);;> Submit with your prop_q.sal

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Health Agency

May 13,2013

TO:

FROM:

Shawnee County Health Agency 1615 SW 81h Avenue- Topeka, Kansas 66606-1688

Ph. (785) 368-2000 Fax (785) 368-2098 www .shawneehealth.org

Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center

Board of Commissioners Shawnee County

Alice Weingartner }iJ Director, Community Health Center

Allison Alejos )<~ ~ Director, Local Health Department

RE: Cancel Coding Specialist Contract C64-2013 with Patricia Shaughnessy

Action Requested: Cancel Shawnee County Contract C64-2013 with Patricia Shaughnessy that provided for intermittent coding responsibilities for the Shawnee County Health Agency (SCHA).

On January 28, 2013, the Board of Commissioners approved Shawnee County Contract C64-2013 with Patricia Shaughnessy to provide intermittent coding duties until a full­time medical coder could be hired by SCHA.

On April 15, 2013, Patricia Shaughnessy was hired on a full-time basis to fill the open Medical Coding Specialist position at SCHA. The need for the intermittent contract no longer exists and SCHA requests that it be cancelled.

Leading the way to a healthier Shawnee County

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SHAWNEE COUNTY CONTRACT NO. cl.i_-2013

'Independent Cont1·actor Agreement for Codiug Specialist Services for the Shawnee County Health Agency

THIS AGREEMENT is entered into this&J~ay of ,Jdirw tW"{_ , 2013, by and between the

------=B..~ta.!1!.J:»L<;ountr Commissioners of the Coun.tY. of Shawnee, Ka)!!las, ("County")._,oo_Q._ Patricia

Shaughnessy, CPC ("Contractor").

WHEREAS, the County is desirous of contracting with Contractor for the purpose of providing

intermittent services to function as the Coding Specialist for the Shawnee County Health Agency; and

WHEREAS, Contractor is desirous of providing said services as an intemtittent Coding

Specialist for the Shawnee County Health Agency;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties

agree as follows:

1. Contractor agrees to respond to requests for coding work within 24-hours of any request made by

telephone and/or email notification.

2. Contractor agrees to complete the coding of encounters within 48-hours of request being made.

3. The time and location of the delivery of the professional servi~es shall be by mutual agreement

between Contractor and County. It is agreed that the Contractor shall complete all coding at the

Shawnee County Health Agency facilities in order to ensure the safety and security of protected

health information or through the secure, remote access of the system via established mecltanism

coordinated with Shawnee County Information Technology.

4. The County will provide appropriate equipment for use by the Contractor. Such equipment shall

remain property of the Health Agency.

5. Contractor shall be responsible for:

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Reviewing encounters and medical chart documentation to identify and document appropriate

CPT and ICD-9 codes for services provided.

Providing coded medical encounters to the business office for the purpose of billing

appropriate insurance carriers and/or clients.

• Participating in meetings as required to meet contract obligations. Some meetings may be

designated as appropriate for conference call participation.

6. In perfmming services under the tenns and conditions of this contract, the Contractor will comply

with all laws, public health regulations, grant agreements, and Shawnee County rules and ---------- -

regulations that govern the operation of the Shawnee County Health Agency. Contractor

specifically agrees not to discriminate against persons served or employed by the County on the

basis of race, age, creed, gender, national origin, or disability.

7. The Contractor shall furnish written verification of health status per Shawnee County Health

Agency policy, inchiding current"tuberculin skin test (annually), to the County.

8. Contractor is expected to work twenty (20) hours per· week. The County shall pay Contractor the

sum of Twenty-two and No/1 00 Dollars ($22.00) per hour for services provided.

9. The County may authorize the Contractor to provide additional services/activities, in addition to

what has been initially scheduled, when in the opinion of the County, such services/activities are

needed to maintain the work flow of coding encounters.

In the event the Contractor is requested to provide additional services by the County, the County

shall pay the Contractor for the hours worked at the agreed upon rate of pay. The Contractor is

not eligible to accrue sick or vacation leave.

The County shall not be liable for payment for any services conducted by the Contractor not

specifically authorized by the County.

10. This agreement shall become effective on the date approved by County and the Contractor. It is

specifically agt'eed by the parties hereto that County and/or Contractor retain the right to

tenninate this agreement unilaterally with ten days ( 1 0) written notice to the other party.

11. In no event should this engagement be intended or determined to constitute an

employee/employer relationship. Contractor is an independent contractor, not a County

employee. County and Contractor shall be separate contractual parties and Contractor shall be

responsible for its own tax liability and related issues and legal obligations. Contractor shall

accrue no benefits for such service position. Contractor warrants that he/she understands these

tenns and has had ample opportunity to have any questions regarding this relationship answered

prior to entering into this contract.

IN WITNESS WHEREOF, the parties have hereto executed this agreement as of the day and

year first above written. -------------'-- --- -------- --- --- ------··-

SHAWNEE COUNTY, KANSAS

Contractor

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Rev. 10/2003 AITACHMENT To / // '"1~.

SHAWNEE COUNTVCONTRACl' C~/.3

CONTRACTUAL PRQWIONS ATI'ACHMENT The undersigned parties agree that the following provisions arc hereby incorporated into the contract to which it.i.s attached~ made a part thereof, said contract being dated the ~day of "<'AlA 4v 1 , 20_[]_.

6_ Acc!WfANCE OF CONJ'RACI. This c<!ntract shall net be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7, ARBITRATION, DAMAGES, WAR!W!IIES, Notwithstanding any language to tho contra!)', no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County

TERMS HEREIN CoNTROLLING PROVISIONS. It is expressly agreed shall not agree to pay attorney fees and late payment charges; and no that the terms of each and every provision in this attachment shall provisions will be given effect which attempts to exclude, modit.y,

I.

"--'-~-PI~revarail.and-GeRlfGI-ovcf-thiHerms·oHay-othllf-Centlicting-puwisio~-'---· --·='diselllim·--Of-'-GtheFWise-altempt-te---flmit--implied-wammties---itf.~'·~ any other document relating to and a part of the contract in which this merchantability and fitness for a particular purpose_

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attachment is incorporated_

AGRJfflMENI Wtrn KANsAS LAW It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to tho exclusion of the Courts of any other states or CO\Inll}'. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State ofKansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION_ Shawnee County is subject to the Kansas Cash Basis Law, KSA 10·1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any of conttactor's equipment, leased or otherwise, provided to County under the contract. County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the rctum ofany such equipment. Upon termination of the agreement by County, title to and possession of any equipment purchased by the County under the contract, but not fully paid for, shall revert to contractor at the end of County's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAJMBR OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnit.y any contractor for any liability whatsoever.

5. ANTI·DISCRil'!llNAT!ON CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (KS.A- 44-1001 e1 seq_) and the Kansas Age Discrimination in Employment Act, (K.S.A- 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq-) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancesll}', or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in KS.A 44-1031 and K_S-A 44-1116; (d) to include those provisions in every subcontract or purchase order so that they arc binding upon such subcontractor or vendor, (e) that a failme to comply with the reporting requirements of(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the conttacling agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (c) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County_ Parties to this contract understand that subsections (b) through (c) of this paragraph number 5 life not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

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REPRE§ItNIATI\'E'S AUTHORITY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof_

RESPONSmJuTY FOB 'fAXES. The County shall not be responsible for, nor indemnit.y a contractor for, any federal, slate or local taxes which may be imposed or levied upon the subject matter ofthiscontracl

I 0_ INsURANCE- The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.SA 75· 6101 et seq,), the vendor or lessor shall bear the risk of any loss or damage to any personal property to \\bich vendor or lessor holds title_

Title: \ jlf(; {70 I) Date:

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SHAWNEE COUNTY HEALTH AGENCY BUSINESS ASSOCIATE AGREEMENT/ADDENDUM

THIS BUSINESS SSOCIATE AGREEMENT ("Agreement'•) made and entered into on this d.ct·fh day of:- , 20/g by and between the Board of County Commissioners of

the County of Shawnee, K sas operating through the Shawnee County Health Agency, ·.~~·-~(hereina:fter-!q{ealth-Ageneyll},-and-_:-j'it+rtct?~-,idmCS~--=:{.i!Business-Asseeiate7.---=· ~'-'-'----

WHEREAS, Business Associate performs ce11ain functions on behalf of and/or provides certain services that qualifies it as Health Agency's "business associate" pursuant to 42 C.P.R. §160.103; and

WHEREAS, in the perfmmance of such functions, and/or the provision of such services, Business Associate may require access to PHI (as that tetm is defined below) in Health Agency's possession, custody or control, or may create or receive PHI on behalf of Health Agency for the limited purposes identified below; and

WHEREAS, pursuant to the Federal Standat·ds for Privacy of Individually Identifiable Health Information, 42 C.P.R. Parts 160 and 164, Health Agency cannot disclose PHI to, or authorize the creation or receipt of PHI on its behalf by, Business Associate unless Health Agency obtains from Business Associate satisfactory assurances that Business Associate will property safeguard such information; and

WHEREAS, Business Associate is willing to provide such assurances to Health Agency.

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows:

1. Definitions Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms in the Privacy Rule and the HITECH Act and its implementing guidance, rules and regulations.

a. Breach shall have the same meaning as provided in section 13400 of the HITECH Act.

b. Business Associate shall mean the Business Associate contracting to this Agreement and all of its employees, subcontractors, and agents.

c. Disclosure shall mean the release, transfer, provision of, access to, or divulging in any other manner of information outside the entity holding the information.

d. HIP AA shall mean the Health Insurance Portability and Accountability Act of 1996.

e. HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act.

f. Individual shall mean the person who is the subject of the protected health information ("PHI'') and shall include a person who qualifies as a personal

representative in accordance with 45 CFR § 164.502(g).

g. Privacy Rule shall mean the Federal Standards for Individually Identifiable Health Information at 45 C.F.R. Parts 160 and 164.

h. Protected Health Information ("PHI',) shall have the same meaning as provided in 45 C.F.R. §160.103, limited to the information created or received by Business Associate from or on behalf of Health Agency.

i. Required by Law shall have the same meaning as provided in 4 5 C.F .R. § 160.103 ····.-... ~· ----'-=·""~~-____.an~d as .. ~e~y_applicable_Kansas_!_aw_ou:egulationJhat..is....notpreempted___~_",.,~---­

byHIPAA. j. Security Incident shall have the same meaning as set out in 45 CFR § 164.304. k. Security Rule shall mean the Federal Standards for the Protection of Electronic

Protected Health Infonnation set out at 45 C.F.R. Parts 160 and 164. 1. Unsecured Protected Health Information shall have the same meaning as set out in

section 13401 of the HITECH Act and any implementing guidance and/or regulations.

2. Obligations and Activities of Business Associate a. Business Associate agrees to comply with the applicable provisions of the

HITECH Act and any regulations and/or guidance issued by the Division of Health and Human Services with respect to the obligations of business associates under the HITECH Act. All requirements of the HITECH Act and all above­mentioned guidance and regulations are hereby incorporated into this agreement.

b. Business Associate agrees to not use or disclose Protected Health Information other than as permitted or required by this Agreement or as Required by Law.

c. Business Associate agrees to implement appropriate safeguards to prevent any use or disclosure of PHI other than those permitted by this Agreement. Business Associate shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic PHI that it creates, receives, maintains, or transmits on behalf of the Shawnee County Health Agency, as required by the Security Rule, the HITECH Act, its implementing regulations and any applicable laws and/or regulations enacted in the future.

d. Business Associate agrees to enter into business associate agreements with all of its agents, including vendors or subcontractors, to whom it provides PID that is received from, created, or received by Business Associate on behalf of Health Agency. The business associate agreement with Business Associate's agents shall require Business Associate's agents to agree to the same restrictions and conditions that apply through this Agreement to Business Associate with respect to such PHI. As a result, Business Associate agrees to require all of its agents to notifY Business Associate of any breach of which the agent becomes aware as soon as the agent becomes aware of the breach and in no case longer than five business days after becoming aware of the breach. Business Associate agrees to require the agent to provide all of the information to Business Associate that Business Associate is required to provide to Health Agency, as set out below, within the same timeframe.

e. Business Associate agrees to provide access, at the request Health Agency, to Protected Health Information, including that within a Designated Record Set, to Health Agency or, as directed by Health Agency, to an Individual in the time and

manner sufficient to meet the requirements of 45 C.F.R. § 164.524. Business Associated agrees to make such PHI available in an electronic fmmat where required by the IDTECH Act.

f. Business Associate agrees to make PHI, including that within a designated record set, available for amendment and to incorporate any amendments or colTections to PHI, including that within a Designated Record Set, at the written request of

___ _......_H ..... ealth_Agency__in_a_tiroe_andmanner...that..is....sufficienUo_meet..the.requirements...of ~"-"-'-'~-45 C.F.R. §164.526.

g. Business Associate agrees to make its intemal practices, books, and records relating to its uses and disclosures of PHI received from, or created or received by Business Associate on behalf of Health Agency available to Health Agency and/or the Secretary, upon request, for purposes of determining compliance with applicable law and/or this Agreement.

h. Business Associate agrees to document such disclosw·es of Protected Health Information and information related to such disclosures as would be required for Health Agency to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 C.F.R. §164.528. Business Associate agrees to provide such accounting to Health Agency in a time and manner sufficient for Health Agency to respond to a request by an Individual for the accounting in accordance with 45 C.F.R. §164.528. Where required by the HITECH Act and/or any implementing regulations, Business Associate will make its accountings available to an individual upon such individual's request. Business Associate also agrees to provide any additional information as may be required by the HITECH Act and/or its implementing regulations. Business Associate will maintain the Accounting with respect to each disclosure for at least six years following the date of the disclosure unless the HITECH Act and/or its implementing regulations or any other law require a longer retention period, in which case the longer retention period will be followed by Business Associate.

i. Business Associate agrees that when using, disclosing or requesting PHI from or on behalf of Health Agency, it shall use a Limited Data Set, if practicable and where required by the IDTECH Act and/or its implementing regulations. In all other circumstances, the Business Associate shall follow the minimum necessary standard set out in 45 C.F.R. § 164.502(b), as if it were a covered entity.

j. Business Associate shall notify Health Agency in writing of any use or disclosure of PHI that is contrat'Y to the te1ms of this Agreement of which Business Associate becomes aware, and of any Security Incident ofwhich Business Associate becomes aware, within five business days of having become aware of such disclosure or incident. Business Associate further agrees to mitigate any harmful effect that is known to the Business Associate resulting from the unauthorized use or disclosure, and/or incident. If it is unclear whether a certain disclosure constitutes a breach, Health Agency shall have final say in determining whether a breach occun·ed and Business Associate agrees to abide by Health Agency's determination. Business Associate agrees to keep all documentation regarding the potential breach for at least 6 years unless other law requir~s a

longer retention period, in which case the longer retention period will be followed.

k. Business Associate agrees to follow the Interim Rule on Breach Notification and any other breach notification laws, rules or regulations currently in place or enacted in the future. Should a breach occur by either Business Associate or any of its agents, Business Associate agrees to cooperate with Health Agency in

____ __imtestigating..the..hr.each..arui.agre.es_.to.help_the..Health..A.gency.meetits....abligati.ons ______ ,_~ under the HITECH Act and any other breach notification law. Business Associate further agrees to provide all of the following information to Health Agency within 5 business days after becoming aware of the breach. If any of the information is not available to Business Associate before the 5 day time limit, Business Associate will provide the missing infonnation to Health Agency as soon as it becomes available.

i. The number of individuals affected by the breach; ii. the identification of every individual affected by the breach;

iii. the date of the breach and the date of its discovery; iv. a description of the breach; v. a description of the types of information that were involved in the breach;

vi. the identification of the individual who made the unauthorized disclosure; vii. the identification of the individual who received the unauthorized

disclosure; viii. the steps affected individuals should take to protect themselves from

potential harm; ix. a description of what Business Associate or its agent is doing to

investigate the breach, mitigate the harm, and prevent further breaches x. contact information for someone who is able to provide infotmation about

the breach and answer questions about the breach on behalf of Business Associate or its agent;

l. Business Associate agrees not to receive any direct or indirect remuneration in exchange for any PHI of any Individual, except where allowed by HIP AA, the HITECH Act, and by Business Associate's underlying agreement with Health Agency.

3. Pe1mitted Uses and Disclosures by Business Associate. a. Business Associate shall not disclose PHI to a third party unless the following

conditions are met: i. the disclosure is required for one of the following:

1. to accomplish one or more of those purposes allowed by relevant law, provided such disclosures are required by that same law;

2. for the proper management and administration of Business Associate in accordance with applicable law; or

3. to cany out any of the legal responsibilities of the Business Associate, provided such disclosures are required by law;

ii. the disclosure is made to one of the following: 1. to an agent or subcontractor with which Business Associate has

entered into a written agreement that (a) requires the agent or subcontractor to safeguard PHI under conditions consistent with

-===--·--·-----

and providing at least as much protection for the PHI as this Agreement, including, but not limited to, provisions requiring the agent or subcontractor to promptly notify Business Associate of any unauthol'ized use or disclosure of PHI; (b) includes a provision stating that the agent or subcontractor shall not be deemed to have an ownership interest in PHI; and (c) requires the agent or

___ subc.ontractm:lo..retum...or...destrey..all.PHLundet:.terms.consistent-- .. ·-·-----···· ·­with the termination provisions of this Agreement upon termination of Business Associate's agreement with the agent or subcontractor;

2. to a person or entity to which Business Associate has a legal obligation to disclose Pill, provided that Business Associate give Health Agency prior written notice and an opp01tunity to intervene, unless Business Associate is prohibited from giving such notice by order of a court of competent jurisdiction; or

3. to a person or entity to which Health Agency and Business Associate are petmitted to disclose PHI under the Privacy Rule, the HITECH Act and any other applicable law, but only after full compliance with any specified conditions, obligations, and/or limitations thereunder.

b. Notwithstanding the foregoing, Business Associate shall not use or disclose PHI in violation of any instructions as Health Agency may provide from time to time, nor in any manner that is otherwise prohibited throughout the rest of this Agreement.

c. Business Associate agrees to allow, upon request, Health Agency to inspect any and all of its records and to perform an audit of Business Associate to ensure that Business Associate is operating in compliance with this Agreement, although Health Agency is under no obligation to perform such audit.

4. Obligations of Health Agency a. Health Agency shall notify Business Associate of any limitation(s) in its notice of

privacy practices of Health Agency in accordance with 45 CFR § 164.520, to the extent that such limitation may affect Business Associate's use or disclosure of Protected Health Information.

b. Health Agency shall notify Business Associate of any restriction to the use or disclosure of Protected Health Information that Health Agency has agreed to in accordance with 45 CFR § 164.522, to the extent that such restiiction may affect Business Associate's use or disclosure of Protected Health Infonnation.

5. Miscellaneous a. Tenn of Agreement

i. This Agreement shall become effective on the date it is fully executed, and shall continue in effect so long as Business Associate continues to perfmms certain functions on behalf of and/or provides certain services that qualifies it as Health Agency's "business associate" pursuant to 42 C.F.R. § 160.103, unless terminated as provided below, provided, however, certain provisions and requirements of this Agreement shall

survive its expiration or other termination in accordance with the survival provisions below.

b. Termination of Agreement i. A breach by Business Associate of any provision of this Agreement, as

determined by Health Agency, shall constitute a material breach of this Agreement and any other agreement or business relationship between

-~=-=--'··~·----·-·--··------·-·----··Health Agenc:y.....and .. Business....Associate ... arising_onLof~o:uelated_toJhe_us~--·-·. -·; ----_ of PHI and shall provide grounds for immediate te1mination of such agreement(s) by Health Agency. Health Agency may notify the Secretary of any breach.

ii. Health Agency, may, at its discretion, allow Business Associate an opportunity to cure the breach within a time set by Health Agency.

iii. If Health Agency determines that neither cure of the breach or termination of this Agreement is feasible, Health Agency may continue the Agreement, but require Business Associate to take immediate action to mitigate the potential damage from the breach and to enact appropriate safeguards to prevent further breach.

iv. Upon termination of this Agreement for any reason, Business Associate shall retum or destroy all PHI received from, or created or received by Business Associate or its agents and subcontractors on behalf of, Health Agency that Business Associate has maintained in any form, and shall retain no copies of such PHI. This includes any PHI that is in the possession of Business Associate's employees, subcontractors or other agents. Business Associate and its agents shall not retain copies of any PHI. If return or destruction of the PHI is not feasible, Business Associate shall notify Health Agency in writing as to the conditions that make return or destruction not feasible, and upon Health Agency's confirmation of the same, continue to extend the protections of thls Agreement to such PHI, and limit its use or disclosure of such PHI to those purposes that make the retum or destmction of such PHI infeasible for such time as the cause of the infeasibility exists.

c. Indemnification i. The Business Associate agrees to indemnify, defend, and hold harmless

Health Agency and its employees, directors, officers, subcontractors, agents or other members of its workforce (each an "Indemnified Party") against all actual and direct losses suffered by the Indemnified Party and all liability to third parties, including fines, arising out of or in connection with any breach ofthisAgreement or from any negligence or wrongful acts or omissions, including failure to perform its obligations under the Privacy Rule, the HITECH Act and its implementing regulations, by the Party providing indemnification (the "Indemnifying Party") or its employees, directors, officers, subcontractors, agents or other members of its workforce. Accordingly, on demand, the Indemnifying Party shall reimburse any Indemnified Party for any and all actual and direct losses, liabilities, lost profits, fmes, penalties, costs or expenses (including reasonable attomey's fees) which may be imposed upon any Indemnified

Party by reason of any suit, claim, action, proceeding or demand by any third party resulting from the Indemnifying Party's breach under this Agreement.

d. Survival i. The respective rights and obligations of Business Associate and Health

Agency under the provisions of this agreement with respect to PHI that _____ ....... : __ . __ .·.~ ... _Business...Ass.ociatc...retains.follo.wing..terminatian..shallsut:Y.ive.ierminati~ .. ,_ ·=-----. --~

of this Agreement indefinitely. e. Amendment and Waiver

i. This Agreement may not be modified, nor shall any provision be waived or amended, except in a writing duly signed by authorized representatives of the parties. A waiver with respect to one event shall not be construed as continuing, or as a bar to or waiver of any right or remedy as to subsequent events. The parties agree in good faith to amend this Agreement to cause it to conform to the requirements of the Privacy Regulations, the HITECH Act, or other provision of law.

f. No Third Party Beneficiaries i. Nothing express or implied in this Agreement is intended to confer, nor

shall anything herein confer, upon any person other than the Parties and the respective successors or assigns of the Parties, any rights, remedies, obligations, or liabilities whatsoever.

g. Notices i. Any notices to be given hereunder to a Party shall be made via U.S. Mail,

express courier, and/or facsimile to the address or facsimile number given below.

h. Counterparts and Facsimiles i. This Agreement may be executed in any number of counterparts, each of

· which shall be deemed an original. Facsimile copies hereof shall be deemed to be originals.

i. Injunctive Relief · i. Notwithstanding any rights or remedies provided for in this Agreement,

Health Agency retains all rights to seek injunctive relief to prevent or stop the unauthorized use and/or disclosure of PHI by Business Associate or any third patiy that received PHI from Business Associate.

j. Supersession i. This Agreement shall control over any conflicting terms in the Business

Associate's underlying agt·eement or any other agreement. This Agreement supersedes all prior business associate agreements between the parties. Any ambiguity in this or any other agreement shall be construed in a manner that allows Business Associate and Health Agency to comply with the Privacy Rule, Security Rule, the HITECH Act and all other applicable laws, rules and regulations.

k. Assignment i. Neither Business Associate or Health Agency shall assign any of its rights

or obligations under this Agreement without written consent from the other party.

1. Choice of Law i. It is agreed by and between the undersigned that all disputes and matters

whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and

__ __.cd'onstrue.d_a_c_cording.ID.Jhe law£MJhe.State_afKansas --·-·····-----·-·· ... -~-m. Nondiscrimination

i. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or adve11isements for employees, the phrase "equal opp01tunity employer"; (c) to comply with the rep01ting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the rep01ting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Corrnnission, such violation shall constitute a breach of contract; (f) if the contracting agency dete1mines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County.

ii. Parties to this contract understand that subsections (b) through (e) of tllis paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or

.less during this fiscal year. n. Authority to Contract

i. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

ii. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

o. Arbitration, Damages & Warranties i. Notwithstanding any language to the contrary, no interpretation shall be

allowed to find Health Agency has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, Health Agency shall not agree to pay attomey fees and late payment charges; and no provisions will be given effect which attempts to

exclude, modify, disclaim or otherwise attempt to limit implied watTanties of merchantability and fitness fm· a particular purpose.

p. Insurance i. Health Agency shall not be required to purchase any insurance against loss

or damage to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss

-~--""'o.._r ~d...,am~agS"-e.___Subje.cLto.~ the_. prmdsions of the_Kansas__TorLClaims . .Act ._ .. -··-. --· _ (K.S.A. 75-6101 et seq.), Business Associate shall bear the risk of any loss or damage to any personal property to which Business Associate holds title.

IN WITNESS WHEREOF, each of the undersigned has cause~ th~ Agreement to be duly executed in its name and on its behalf effective as of the ~Q'/ day of..._Jin"'( , 2{(2.

HEALTHAGEN~ ~A.

Bya;24~ ::::...:;n_NEI--S.l!.!:~:.._AS_SO-C-IA-T-~~:----~H---. PrintName<]rl-r;G.v S ~tt~ hWS51 Print Name /n tCI-fE(£ A. bJut/t...ttc·

Print Title 6-!6/A'Afe?P

Date !/~a Print Title C ~ Date_.__} ---'-I-=-B---_J1J--=/j __

Adapted pursuant to license from materials which are © 2003 Kansas Association of Local Health Departments

No copyright is claimed to governmental works.

Shawnee County Health Agency 1615 SW Blh Avenue- Topeka, Kansas 66606-1688

Ph. (785) 368-2000 Fax (785) 368-2098 www .shawneehealth.org

Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center

--'-'-..J::4.-.I..A.-I+I-l-l-I·F-GQ. GOMMISSrON·-·-·-'" .. "--·---­D DND 1lD ACK

,. t lbr~ ~~~

January 23, 2013

TO:

FROM:

Board of Commissioners Shawnee County

Alice Weingartner~}) Director - Community Health Center

("111~·ny CLEm\ ~'rt

RE: CONSENT AGENDA- Approval to Sign a Contract with a Certified Coder

Action requested: Approval to sign a contract with Patricia Shaughnessy, CPC, for the purpose of intermittent certified coding services for the Shawnee County Health Agency (SCHA) until vacant positions are filled.

The major responsibilities include:

• Reviewing encounters generated from clinical visits to ensure accurate billing.

• Ensuring accuracy of coding and appropriate level of documentation. Working closely with "providers as needed for clarification.

The position will be paid a rate of$22.00 per hour.

AW/klw

Attachments

C: Ms. Tamara Copeland, SCHA Financial Officer Ms. Jana Traxler, SCHA Personnel Specialist

Leading the way to a healthier Shawnee County

------------------------------------------------------

Advisory Board

5/15/2013 5:30PM City Council Chambers

Dwane Kratochvil, Dave Jackson, Howard Blackmon J.R. Campbell, City Council Dist. 1 City Council Dist. 2 City Council Dist. 3 City Council Dist. 4 Brett Oetting, VICE CHAIR L.J. Polly Cassandra Taylor Kevin Rooney, City Council Dist. 5 City Council Dist. 6 City Council Dist. 7 City Council Dist. 8 Doug Reynolds Jim Ogle, CHAIR Martin Weishaar, Brian Austin, SECRETARY City Council Dist. 9 County Commission Dist. 1 County Commission Dist. 1 County Commission Dist. 2 Danielle Kruse Thoele Vacant, Richard Price, John Knight, Director County Commission Dist. 2 County Commission Dist. 3 County Commission Dist. 3 Ex-Officio

1. Call to Order

2.

3.

4.

5.

6.

7. 8. 9.

Approval of Minutes a. April 17, 2013

Old Business

New Business a. Update on Master Planning Services b. 2014 Budget

i. Strategic Plan Changes ii. Facilities Inventory iii. Organizational Chart iv. Operational Efficiencies v. Volunteer Coordinator

Division Reports a. Recreation a. Parks c. Golf d. Park Police e. Administration

Committee Reports a. Long Range Planning b. Parks c. Recreation d. Golf

Public Comment Board Comments Adjorn

Next Meeting 6/19/2013 5:30PM

City Council Chambers

Ogle

Austin

Knight Knight

Luebbe Beftels. Golden Cope Cortez-Leonard

Weishaar Rooney Oetting Reynolds Ogle Ogle

SHAWNEE COUNTY

PARKS~RECREATION

SHAWNEE COUNTY

PARKS & RECREATION JOHN E. KNIGHT

DIRECTOR

3137 SE 29m ST. TOPEKA, Ks 66605-1885

(785) 267-1156 john.knight@snco.us

MINUTES OF THE SHAWNEE COUNTY Parks and Recreation Advisory Board Meeting

April I?, 2013 City Council Chambers

Announcement of Meeting: Jim Ogle, Chair called the meeting to order. Members Present: Dwane Kratochvil, Brett Oetting, Doug Reynolds, Danielle Kruse Thoele, Dave Jackson, L.J. Polly, Jim Ogle, Martin Weishaar, Richard Price, Kevin Rooney, Brian Austin, John Knight Members Absent: Howard Blackmon, Cassandra Taylor, J.R. Campbell Staff Present: Terry Bertels, Kerry Golden, Randy Luebbe, Mike, Cope, Olivia Mayer, Linda Kelly

Approval of Minutes: Chair presents March 20, 20I3 advisory board minutes for approval and asks if there are any adjustments or corrections needed.

Minutes approved.

Old Business: None

New Business: Update on Master Planning Services

Mr. Knight thanks the members of the board that assisted with drafting and reviewing the RFPs, participated in the interview panel and narrowed down the final candidates.

After the last commission meeting, it was approved to split the proposed $IIO,OOO with $50,000 coming from the general fund and the Foundation funding the remaining $60,000. This will be an important plan for Shawnee County for the next I O-I5 years. Once the contract is approved by the County Commissioners the target start date is June I, 2013. Mr. Knight distributes a tentative schedule for the master plan to the board which includes tasks and anticipated start and completion dates. He states that this is not a complete, all-encompassing list and that the finished product should reflect the entire community.

Mr. Reynolds asks who was awarded the contract for the master planning. Mr. Knight informs the board that the contract was awarded to Pros Consulting. They are a firm out of Indianapolis but do have offices in the Kansas City and Topeka areas.

1

Mr. Ogle asks for a recommendation of acceptance or rejection on the master plan and asks the board for a motion. The recommendation to accept is approved and the motion is passed.

Operational Analysis - Golf Course Division

Mr. Knight informs the board that the County Commissioners asked him to provide them with a "white paper" pertaining to the golf course division, and specifically, whether we should be in the golf business. The operational analysis for the Golf Course Division was provided to the board as part of the agenda, and Mr. Knight points out that the golf division is able to recover 85% of its expenses through user fees.

Mr. Weishaar asks about the 85% and confirms that 85% of the costs are recovered through user fees and ifthis percentage is consistent for golf courses. Mr. Knight states that based on the privately owned public courses that were looked at, those courses are struggling to reach this percentage.

Mr. Reynolds would like to know why the commissioners are asking these types of questions so soon after the merger if the golf division is recovering 85% of monies spent. Mr. Knight feels that these concerns were raised when funds were requested for golf equipment; however, since this analysis the commissioners have approved the equipment requests.

Mr. Jackson comments that the commissioners asked a good question to protect the tax-payers' interests.

Mr. Reynolds states that he would like to compliment Mr. Knight for such a thorough and professional report. Mr. Jackson would like to second Mr. Reynolds' and moves that the board commend Mr. Knight for such a complete and thorough report. Board approves the motion.

Annual Report- 2012

As an agenda item, the board received the Parks and Recreation 2012 annual report, which is also available on the Shawnee County Parks and Recreation website. Mr. Knight informs the board that the Foundation is having its inaugural annual meeting Saturday, April20, 2013, to which all board members are welcome to attend. The annual report will be made available to the general public at the meeting and is also handed out to any speaking group that the Parks and Recreation directors attend.

In reviewing the yearly budgets, Mr. Knight informs the board that the $15 million budget for 2013 not only includes Parks and Recreation, but is now combined with the Westlawn Memorial Cemetery and facility maintenance, which includes the courthouse and north annex with no additional funds. He compares the 2010 Parks and Recreation budget, which was $18 million, with the 2013 budget, showing a reduction in funding along with additional growth.

Mr. Austin asks what types of things the Foundation funds. Mr. Knight explains that there are two funds that make up the Foundation: one is an endowment fund and the other is from special events whose monies that are raised by or through groups like Friends of Ted Ensley Gardens, Friends of Dornwood, etc. All money raised by these groups is put back into those programs. He states that most of the funds coming into the Foundation are private dollars, but that there is a small amount that comes from corporate dollars. The funds from both the City and County Foundations have also been combined into one Foundation fund.

Mr. Reynolds appreciates the report and feels that it is good.

2

Crestview Pool

Mr. Knight informs the board that we were forced into the decision to close Crestview Pool due to repair costs. The water was going out as fast as it was going in to the pool. He comments that Parks and Recreation is aware that the Passport to Adventure camp uses Crestview pool during the summer; however, there are plans for campers to go to other aquatic centers during camp. He also states that hopefully the master plan will produce information as to the pool situation in that area; do we need one there; how big should it be; does it meet the community needs, etc.

Mr. Jackson asks about the pool being in the flood plain and couldn't something be built up to protect the pool if repaired. Mr. Bertels explains that it isn't just in the flood plain but in the flood way and that it would not be the right place for a new pool or to repair the pool based on currently required pool specifications. We will need experts to work with us to help determine the right place to build a pool.

Mr. Rooney asks about the Crestview Community Center being in the flood plain. Mr. Bertels states that the community center is also in the flood plain, but that the building is in pretty good condition. It just isn't in the right place.

Mr. Price asks about the life of the community center. Mr. Bertels explains that since the pool was in need of drastic repairs that is why the closure decision was made.

Mr. Rooney asks about transportation services for the neighborhood children to other aquatic centers due to the closure. Mr. Luebbe informs the board that Lynn Bishop, supervisor, has been talking with the Topeka Metro Transit Authority regarding transportation services for the neighborhood residents.

Division Reports Recreation -Randy Luebbe

Mr. Luebbe distributes the new Parks and Recreation summer catalog to the board. He states that they are also planning a ribbon-cutting ceremony for the computer labs from our partnership with the Topeka & Shawnee Public Library on May 15,2013 at Central Park Community Center at 10a.m. The computers are being installed in the community centers.

He informs the board that over the coming months he will be introducing one of his staff to present his or her facilities and programs to the board. He then introduces Olivia Mayer, supervisor, who oversees the Velma K. Paris Community Center, along with Dover and Auburn recreation programming.

Ms. Mayer informs the board that the Velma K. Paris Center is in the· Montara neighborhood, and they currently run a before- and after-school program. The before-school program consists of 30 children and the after-school program consists of 50 children. The center also works with Pauline South and Pauline Central schools and has participated in their Health and Wellness Nights as well as their Family Nights. She states that they are getting ready for summer; Teen Camp, based at Lake Shawnee, is already half full, and the South Summer Adventure Camp, which has 260 camp openings, completely filled within just an hour and half of opening registration. She hopes to expand the program and host more children in the future. The Dover Viking Camp is almost full at this time and summer staff has been hired and are busy training for the season. They are also involved in a community garden and work with master gardeners who work with the after-school and summer camp programs. Some of the larger events they recently hosted were the Daddy & Daughter Date Night (Attendance: 110 the first session, 115 the second

3

session), Mother & Son Date Night (120 attended), the Halloween Spooktacular and Pumpkin Derby, Breakfast With Santa, Visit to the North Pole, Polar Express and three Easter egg hunts. Radio Disney did a safety fair at eight community centers nationwide and Velma K. Paris Community Center was one of the chosen few.

Parks- Terry Bertels

Mr. Bertels tells the board that the second annual Lake Shawnee water quality meeting was held April11, 2013 and had speakers who addressed the water quality issue at Lake Shawnee and how participants can improve it. The event went well, with over 100 people in attendance, and volunteers have been identified to help improve the lake's water quality.

Grounds maintenance now has enough part-time help hired to start mowing parks and have begun to do so. Horticulture staff is waiting for the tulips to bloom. Construction on the tea house has begun, but the weather has hindered its progress.

Athletics and aquatics is still busy getting the pools ready for the season, with the exception of Crestview. The painting of Blaisdell is nearly done and will be nice when completed.

The weather is also affecting the softball/baseball leagues, but we have hosted a number of successful tournaments thus far.

Fleet has completed the 2013 vehicle purchases and they have been assigned. The recommendation for mower purchases has been submitted to Mr. Knight.

Facilities/maintenance is keeping up with the community centers to keep them up and running for the upcoming summer season.

Ms. Kruse asks about the Domwood fields. Mr. Bertels states that the project is on hold, and that the boys and girls leagues have been informed that all of their fields will be available for the season.

Mr. Ogle asks Mr. Bertels what revenue is assigned to the Parks division. Mr. Bertels responds shelter revenues.

Mr. Ogle then asks what revenue is assigned to the Park Police division. Mr. Knight states the campground revenue.

Mr. Knight commends the Parks division staff for the tremendous amount of work that was completed at the Helen Hocker Theater and states that the ribbon-cutting ceremony had a great turn out.

Golf- Kerry Golden

Mr. Golden states that last week aeration was completed on all three golf courses. The staff did a great job with that project. Staff is now looking into fertilization schedules and is also mowing the greens every other day.

Lake Shawnee Golf Course has 12 events booked in the month ofMay and six ofthose events have at least 100 participants. At Cypress Ridge Golf Course there are 16 events booked and five ofthose events have 100 participants.

4

The golf equipment and the Lake Shawnee irrigation pump purchases have been approved. He commends Mr. Knight on the "white paper" report for the Golf Course Division.

Park Police - Mike Cope

Mr. Cope states that the campground is staffed and has been accepting reservations since April I, 2013. Staff was quite busy for the first couple of days due to the demand for reservations during the summer holidays.

After I2 years, the Park Police staff received new vehicles.

The water has been turned on at the campground for the summer season and he commends the Parks staff for their help in getting the campground ready.

Additional part-time staff is being hired to monitor the park system.

Administration- Gloria Cortez-Leonard

None

Committee Reports Long Range Planning Committee

Mr. Weishaar states that the Long-Range Planning Committee is on stand-by to assist Mr. Knight with moving forward with the master plan.

Public Comment

None

Board Comment

Mr. Austin states that the Friends ofDomwood is hosting Operation Re-pitch on April20, 2013 at Domwood Park. The purpose of the event is to recycle used sports equipment for children at Domwood. He asks that if anyone wants to donate anything to the event that they bring it out to Domwood between I Oa.m - I p.m.

Mr. Reynolds would like to commend Teri Simpson for her work on the summer catalog.

Mr. Jackson states that the North Topeka Historic Neighborhood has received a long-term grant and that a number of people mentioned that a children's park is needed closer to the river.

Mr. Ogle would like to note that the City Council, the mayor and city managers are holding a neighborhood summit on April20, 20I3 from IOa.m- noon at the Ramada Inn ballroom, which is a community development effort.

Mr. Ogle would also like to commend the Parks stafffor all of their hard work at the Helen Hocker Theater.

5

Mr. Ogle states that the Women's fund of the Topeka Community Foundation has given a grant of $10,000 for the start-up costs, development of programs and hiring of counselors; to offer theater programs at community centers in order to have theater programs and participation opportunities available close to where the neighborhood children live. We are excited and appreciative of the Women's fund for that grant as part of the public/private partnership that is associated with it.

Adjournment: Meeting adjourned.

6

TO:

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-233-8200, Ext 4155 Fax 785-291-4912 Website: http//www.snco.us

MEMORANDUM

200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963

FROM:

Boa~~ounty Commissioners

Cy~hia A.~eck, County Clerk

RE: Litigation

DATE: May 13, 2013

Please acknowledge receipt of Summons in the following cases in the District Court of Shawnee County, Kansas:

CASE NO: 13C000466 66 Federal Credit Union vs. Board of County Commissioners of Shawnee County et. al. CASE NO: 13C000541 Bank Of America NA vs. Board of County Commissioners of Shawnee County et. al.

which were received in the office of the Shawnee County Clerk and forwarded to the County Counselor on this date.

Attachment

1310900207 DISTRICT

personal service by sheriff COURT OF SHAWNEE COUNTY KANSAS

200 East 7th Topeka, Kansas 66603

Division 01 Chapter 60

Case Number 13C 000466

66 FEDERAL CREDIT UNION Plaintiff 1

SHAVV!\Jti COUNTY ClERK

vs.

BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 3

SUMMONS

To the above named Defendant, You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:

MICHAEL H BERMAN BERMAN & RABIN PA PO BOX 24327 OVERLAND PARK, KS 66283-4327 Attorney for Plaintiff 1

Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.

Dated 19 April, 2013

Official Seal of the District Court

Shawnee County, Kansas 29 January MDCCCLXI

1310900207 CK PG 3

Angela M. Callahan Clerk of the District Court

By NXL1KKK2EF Deputy Clerk

1310900207 personal service by sheriff DISTRICT COURT OF SHAWNEE COUNTY KANSAS

200 East 7th Topeka, Kansas 66603

Division 01 Chapter 60

Case Number 13C 000466

66 FEDERAL CREDIT UNION Plaintiff 1

vs.

BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 3

SUMMONS

To the above named Defendant, You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:

MICHAEL H BERMAN BERMAN & RABIN PA PO BOX 24327 OVERLAND PARK, KS 66283-4327 Attorney for Plaintiff 1

Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.

Dated 19 April, 2013

Official Seal of the District Court

Shawnee County, Kansas 29 January MDCCCLXI

1310900207 CK PG 3

Angela M. Callahan Clerk of the District Court

By NXL1KKK2EF Deputy Clerk

FILED BY CLERK KS. OISTRIICT COURT

THIRD JUDICIAL OIST. IN THE DISTRICT COURT OF SHAWNEE COUNTY, KANSASTOPEKA. KS

66 FEDERAL CREDIT UNION ) P.O. Box 1358 )

ZOI3 APR ll P J=>lt'b

Bartlesville, OK 74005-1358 ) )

Plaintiff, ) vs. ) Case No.

) Division No. PATRICK E. MARKHAM ) Chapter 60 4502 SW 29th Terrace ) Topeka, KS 66614 )

) BARBARA J. MARKHAM ) 4502 SW 29th Terrace ) Topeka, KS 66614 )

) BOARD OF COUNTY COMMISSIONERS ) OF SHAWNEE COUNTY, KANSAS ) Shawnee County Courthouse ) Room B11 ) 200 S.E. 7th Street ) Topeka, Kansas 66603 )

) and ) The unknown heirs, executors, administrators, ) devisees, creditors, trustees, and assigns of such ) of the defendants as may be deceased; the ) unknown spouses of the defendants; the unknown ) executors, administrators, devisees, trustees, ) creditors, successors, and assigns of such ) defendants as are or were partners or in ) partnership; the affiliates, subsidiaries, assigns, or ) parent corporation(s) ofthe defendants; the ) unknown guardians and trustees of such of the ) defendants as are minors or in any wise under legal ) disability, or any other party who may assert an ) interest in the property or claim described herein, )

) Defendants. )

PETITION TO FORECLOSE MORTGAGE

COMES NOW the Plaintiff, 66 Federal Credit Union, and for its cause action against the

Defendants and or each of them, states as follows:

1. 66 Federal Credit Union is and was at all times hereinafter mentioned, a credit union,

duly organized and existing according to law.

2. Defendants Patrick E. Mar ham and Barbara J. Markham, (hereinafter "Defendants"),

are the record title holders of the real property hereinafter described, subject to the mortgages, liens

and encumbrances hereinafter mentioned.

3. On or about October 25, 2004, Defendants did, for valuable consideration, execute

and deliver to 66 Federal Credit Union, a Promissory Note (hereinafter the "Note"). A copy of

said Note is attached hereto, made a part hereof, and marked Plaintiffs "Exhibit A".

4. To secure the obligations arising out of the Note, Defendants executed a Mortgage

dated October 25, 2004, by which they mortgaged to 66 Federal Credit Union all of the following

described real estate, to-wit:

The West 45 feet of Lot 26 and the East 30 feet of Lot 27, Beisecker Subdivision in the City of Topeka, Shawnee County, Kansas.

A copy of said Mortgage is attached hereto, made a part hereof, and marked Plaintiffs "Exhibit B".

5. Defendants warranted that they were, at the time of the making, execution and

delivery of the Mortgage, the absolute owners of said real estate.

6. Thereafter, on October26, 2004, said Mortgage was duly filed for record in the Office

of the Register ofDeeds of Shawnee County, Kansas, and recorded at Book 4112, page 688. At that

time, all recording and registration fees were paid in full.

2

1312700398 personal service by sheriff DISTRICT COURT OF SHAWNEE COUNTY KANSAS

200 East 7th Topeka, Kansas 66603

Division 01 Chapter 60

Case Number 13C 000541

BANK OF AMERICA NA Plaintiff 1

vs.

BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 2

SUMMONS

To the above named Defendant,

I /) 'I -; / L/.

You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:

SHAWN SCHARENBORG KOZENY & MCCUBBIN LC 12400 OLIVE BLVD SUITE-555 ST LOUIS, MO 63141 Attorney for Plaintiff 1

Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.

Dated 7 May, 2013

Official Seal of the District Court

Shawnee County, Kansas 29 January MDCCCLXI

1312700398 CK PG 3

Angela M. Callahan Clerk of the District Court

By NXL1KKK2EF Deputy Clerk

1312700398 personal service by sheriff DISTRICT COURT OF SHAWNEE COUNTY KANSAS

200 East 7th Topeka, Kansas 66603

Division 01 Chapter 60

Case Number 13C 000541

BANK OF AMERICA NA Plaintiff 1

vs.

BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 2

SUMMONS

To the above named Defendant, You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:

SHAWN SCHARENBORG KOZENY & MCCUBBIN LC 12400 OLIVE BLVD SUITE 555 ST LOUIS, MO 63141 Attorney for Plaintiff 1

Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.

Dated 7 May, 2013

Official Seal of the District Court

Shawnee County, Kansas 29 January MDCCCLXI

1312700398 CK PG 2

Angela M. Callahan Clerk of the District Court

By NXL1KKK2EF Deputy Clerk

Shawn Scharenborg, KS # 24542 Sara Knittel, KS # 23624 KelliN. Breer, KS # 17851 Kozeny & McCubbin, L.C. (St. Louis Office) 12400 Olive Blvd., Suite 555 St. Louis, MO 63141 Phone: (314) 991:-0255 Fax: (314) 567-8006 K&M File Code: DAVSABOA

ZU i 3 ~:.:H - b p 1: 4 3

IN THE DISTRICT COURT OF SHAWNEE COUNTY, KANSAS

Bank of America, N.A., Plaintiff,

vs.

Case No.

Div.No. __ _

Sarah M. Davis AKA Sarah Davis AKA Sarah Megan Davis Serve at: 1 05 SW Quinton Ave Topeka, KS 66606

The Board of County Commissioners of the County of Shawnee, Kansas Serve at: Office of the Shawnee County Clerk 200 E 7th Room 1 07 Topeka, KS 66603

Margaret L. Davis Serve at: 6511 88th St Lubbock, TX 79424-6701

Unknown Occupant Serve at: 105 SW Quinton Ave Topeka, KS 66606

Unknown Spouse of Sarah M. Davis AKA Sarah Davis AKA Sarah Megan Davis Serve at: 105 SW Quinton Ave Topeka, KS 66606

Defendants.

Petition Pursuant to K.S.A. Chapter 60

111111111111~ 1111~11111111111111111111111111111111111m 111111 1 * K M 8 1 1 7 2 0 2 K M •

f .

PETITION FOR FORECLOSURE OF MORTGAGE

COMES NOW, Plaintiff, Bank of America, N.A., and for its cause of action against the

Defendants states as follows:

1. Plaintiff is a corporation duly organized and existing by virtue of law.

2. Venue is proper in this District by way of the subject matter, i.e., the foreclosure of a mortgage on

certain real estate located in the County of Shawnee, State of Kansas.

3. On or about April 27, 2007, Sarah M. Davis AKA Sarah Davis AKA Sarah Megan Davis [hereinafter

"Borrower(s)") borrowed money from, executed and delivered to Bank of America, N.A., a Note,

payable in monthly installments, in the original principal sum of $68,500.00, together with interest as

stated. A true and correct copy of the Note is attached and incorporated by reference as if fully set

forth as Exhibit 1 .

4. As a part of the loan transaction and in order to secure payment of the Note, Borrower(s) executed

and delivered to Bank of America, N.A., a Mortgage of the same date upon the following described

real estate:

LOT 87, AND THE NORTH HALF OF LOT 89 ON QUINTON AVENUE, KENWOOD,

THOMAS KEELEY'S SUBDIVISION, AN ADDITION TO THE CITY OF TOPEKA, SHAWNEE

COUNTY, KANSAS.

known and numbered as 105 Sw Quinton Ave, Topeka, KS 66606. The Mortgage was duly recorded

on April 30, 2007, in the Office of the Register of Deeds of Shawnee County, Kansas, in Book 4480

Page 124. The Mortgage tax was paid. A true and correct copy of the Mortgage is attached and

incorporated by reference as if fully set forth as Exhibit 2.

5. Bank of America, N.A. is the current legal holder of the debt, and possesses all rights, including the

right of enforcement of the Note and Mortgage.

6. Borrower(s) has failed and refused to make the payments as provided for in the Note and

Mortgage, and said contracts are delinquent and the last payment received was the payment due

January 1, 2013 and Borrower(s) remains due for all payments and interest from that date forward.

1111111~ Ill~ I~ Ill ~II ~111111111111111~1111111111111111111 2 * K M 8 1 1 7 2 0 2 K M *

"]]I- 'I SHAWNEE COUNTY CONTRACT NO~(f(~l/} VENDOR NO. __ _

SHAWNEE COUNTY PARKS & RECREATION 3137 SE 29TH STREET, TOPEKA, KS 66605

785.267.1156

This agreement is between the Board of County Commissioners of the County of Shawnee, Kansas, a duly organized municipal corporation hereinafter referred to as "County," and PltJ:.. V~\'\ 1\ic'"r hereinafter referred to as "Contractor."

1. Contractor agrees to conduct the following:

/-·--... •... , Circle ONE: EVENT ( L_LA_--~-~--·) WORKSHOP Circle One, two, or all: Winter/S"pring 2013 1/·s~ (Fail1oi;r--..,_\

'-.._ ____ / '---------/ Please provide the following information below: DESCRIPTION of the CLASS/LOCATION.

/'

2. Contractor agrees to attend all required orientations and to provide the following materials, equipment, supplies, and/or service: C:t, · f /~.:' !:! ,~ --r,:,_ 11'-i ''-'

I i 3. County agrees to compensate Contractor at a rate of$ ..S. ~· per ;:It'\ v· by means

of a County vendor check within 2 to 4 weeks after the completion of the agreement. Contractors are required to keep their own payment records for tax purposes. When earnings exceed $600 per year, County will report Contractor earnings to the Internal Revenue Service on a 1099 form. County shall not be responsible for, nor indemnify a contractor for any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract. Contractor agrees to complete a W·9 form and provide it to the County.

4. The parties agree that this contract may be canceled if fewer than c; persons enroll in a class or workshop. The Director of Parks and Recreation Department or designee may cancel a class, workshop, event, or services to be rendered under this agreement due to inclement weather. Either Party may terminate this agreement by providing 48 hours notice to the other party.

5. Contractor agrees th<Jt any entertainment group must be prepared to begin performing 15 minutes prior to the opening and must be out of the facility hour(s) following the performam:e.

6. Contractor agrees that entertainers are allowed one 10 minute break during each one our played.

7. County shall not be required to purchase any insurance against loss or damage to any personal property of Contractor. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the contractor shall bear the risk of any loss or damage to personal property of Contractor.

8. County assumes no liability for the acts of Contractor during the times the contractor is fulfilling this contract, and except for those liabilities covered by insurance policies otherwise maintained through the County, the Contractor shall hold the County harmless for any negligent or intentional acts or omissions preformed by the Contractor. Nothing contained herein shall be construed to hold Contractor in any capacity with the County other than that of an independent contractor.

9. Contractor agrees to not unlawfully discriminate against any person because of race, religion, creed, color, age, sex, disability, national origin or ancestry in the admission or access to, or treatment in any programs, activities, or events.

10. Contractor agrees to the following: a. Contractor shall comply with all state and federal laws, City of Topeka ordinances, Shawnee County

resolutions, rules and regulations, and any applicable County and Department of Parks and Recreation

policies.

b. Contractor shall also comply with the County's commitment to compliance with the Americans with Disabilities Act (ADA) of 1990. In the event that special accommodations are needed for an individual involved in the class or service being provided, the contractor will contact the program director for additional information.

11. Contractor agrees that absolutely no alcohol or unlawful drugs are allowed on the premises.

12. Contractors for youth activities up to and including the age of 15 years will be responsible for following the Department of Parks and Recreation Pick-up Policy which requires that the Contractor remain on site until all youth are picked up.

13. Contractor agrees to admit only performing members to programs. Friends or relatives may attend specified programs only if certified as chaperons by the program director.

14. Contractor agrees that this agreement shall not be assigned to any other person or entity without the prior written

approval of the County.

15. The parties agree that this is the entire agreement of the parties, supersedes any and all prior agreements and neither party shall rely upon any verbal representations, either express or implied not specifically stated in this agreement. The parties agree that this agreement shall not be amended or modified except by written agreement of both parties.

This contract shall not be considered accepted, approved or otherwise effective until the legally required signatures and

approvals have been given.

Once the agreement is fully executed, the original will be filed with the County Clerk, one (1) photo copy will be mailed to the contractor and each of the following will be provided a copy: the Parks and Recreation Director, and the originating staff member.

AGREEMENT PROVISIONS HAVE BEEN READ BY CONTRACTOR. _ _,H,_··CfZ.J:...!:.V __ (initials).

l ',t In Witness whereof the parties have hereunto set their hands this._.:.__ __ _

Printed Name: (-}I e c.. L(.,,Y\ 1\! (j ( t Contractor

ADDRESS LfL) 2 (. c-01: CITY TOpe. irO: c, STATE V.S PHONE(day) 7S<S-t..f1$i- O'Y;?--1

Recreation Program Supervitor"

Signature: Parks or Recreation Director

ZIP M.A. oS EMAIL PHONE (eve)

Date:

MEMO:

Agenda: May 16, 2013

--------------------

ROBERT f. PERRY, ESQ. 9422 SW Hoch Road

POBox359 Auburn, Kansas 66402

Voice - 785/256.2266 Mobile- 785/640.1842

robertjoelperry@gmail.com May9, 2013

TO: Michele Buhler, Chairman, Bob Archer, Vice Chairman and Kevin Cook, Commissioner

FROM: Bob Perry

Following a public hearing, this resolution authorizes the issuance of Shawnee County, Kansas Health Care Facilities Refunding Revenue Bonds, Series 2013 in the estimated aggregate principal amount of $3,955,000 (Midland Care Connection, Inc. Project) (the "2013 Bonds") and the execution of a Trust Indenture and Lease Purchase Agreement, together with related documents. The 2013 Bond proceeds will be used to pay and redeem all of the County's Health Care Facilities Improvement and Refunding Bonds, Series 2009 (Midland Care Connection, Inc. Project) (the "2009 Bonds") thereby fulfilling and defeasing the underlying 2009 Bond covenants and effectuating a cost savings to Midland's debt service requirements.

The 2013 Bonds, pursuant to KSA. §12-1740 et seq., (the "Act") are special limited obligations payable solely from rents and revenues due from the Midland under the Lease Purchase Agreement authorized by this Resolution. Under the Act the 2013 Bonds do not constitute a debt of the County within the meaning of any constitutional or statutory provision and are not payable in any manner from any taxation.

A RESOLUTION AUTHORIZING THE ISSUANCE OF AN ESTIMATED $3,955,000 AGGREGATE PRINCIPAL AMOUNT OF SHAWNEE COUNTY, KANSAS HEALTH CARE FACILITIES REFUNDING REVENUE BONDS (MIDLAND CARE CONNECTION, INC. PROJECT), TO BE ISSUED IN ONE OR MORE SERIES; APPROVING AND AUTHORIZING THE EXECUTION AND DELIVERY A TRUST INDENTURE AND LEASE AGREEMENT, EACH DATED AS OF MAY 15, 2013; APPROVING THE FORM AND AUTHORIZING THE EXECUTION, DELIVERY AND SALE OF SAID BONDS; AND AUTHORIZING THE OFFICERS, EMPLOYEES AND REPRESENTATIVES OF SHAWNEE COUNTY, KANSAS, TO DO AND PERFORM ALL THINGS NECESSARY, APPROPRIATE AND INCIDENTAL THERETO UNDER THE AUTHORITY OF K.S.A. §10-116a AND K.S.A. §§12-1740 ET SEQ.

RESOLUTION NO. 2013-~ A RESOLUTION AUTHORIZING THE ISSUANCE OF AN ESTIMATED $3,955,000 AGGREGATE PRINCIPAL AMOUNT OF SHAWNEE COUNTY, KANSAS HEALTH CARE FACILITIES REFUNDING REVENUE BONDS (MIDLAND CARE CONNECTION, INC. PROJECT), TO BE ISSUED IN ONE OR MORE SERIES; APPROVING AND AUTHORIZING THE EXECUTION AND DELIVERY A TRUST INDENTURE AND LEASE AGREEMENT, EACH DATED AS OF MAY 15, 2013; APPROVING THE FORM AND AUTHORIZING THE EXECUTION, DELIVERY AND SALE OF SAID BONDS; AND AUTHORIZING THE OFFICERS, EMPLOYEES AND REPRESENTATIVES OF SHAWNEE COUNTY, KANSAS, TO DO ANI) PERFORM ALL THINGS NECESSARY, APPROPRIATE AND INCIDENTAL THERETO UNDER THE AUTHORITY OF KS.A. §10-116a AND KS.A. §§12-174f) ET SEQ.

Whereas, the Board of County Commissioners (the "Boarq~') of Shawnee County, Kansas (the "County") may, pursuant to KSA. §§12-1740 et seq., (the "Act''), issue it$ health care facilities revenue bonds and use the proceeds therefrom to acquire improvements such as buildings, building additions, equipment, furnishings and other betterments and lease. the same to a tenant for use therefore in the delivery of health care services; and

Whereas, Midland Care Connection, Inc., ("Midland'?) is (i) a not-for-profit corporation organized under and in good standing with the laws of the State of Kansas and (ii) an . "hempt organization" in accordance with Section 501(c){3) of the Internal Revenue Code of 1986, as amended, (the "Code'') and its purpose is to provide specialized health care services to patients and their families in the preparation and management of the end of life issues; and

Whereas, the Board,, pursuant to the Act, authorized t:llesale, issuance and delivery of $4,810,000 principal amount of Shawnee County, Kansas Health Care Facilities Refunding and Improvement Revenue Bonds, Series 2009 (the· "2009 Bonds'') with (i) a portion of the proceeds of the 2009 Bonds being used to refund and ptepay prior revenue bonds to effectuate an interest cost savings and (ii) a portion of the proceeds being used to improve the certain real estate and property thereon (the ''Project'') all under a Trust Indenture and Lease Purchase Agreement each dated as of May 15, 2009, and respectively executed and delivered by and between the County and Security Bank of Kansas City, Kansas City, Kansas, (the "Trustee''), and the County and Midland; and

Whereas, MitfuJ.nd, in accordance with the Act and Section 301 of the 2009 Trust Indenture, has instructed the County to call for redemption and payment the 2009 Bonds and has requested the County issue Shawnee County, Kansas Health Care Facilities Refunding Revenue Bonds, Series 2013 (Midland Care Connection Inc. Project) (the "2013 Bonds'') to effectuate the redemption and an interest cost saving to Midland; and

Whereas, the Project is on land owned by the County and is exempt from ad valorem taxation under KSA. §79-201, Ninth; and

Whereas, the Board, pursuant to the Act, finds that the proposed refunding of the 2009 Bonds and leasing the Project to Midland would promote economic growth and jobs in the County and the state; and

Whereas, on April29, 2013 the County caused to be published in the Topeka Metro News notice that the Board would conduct a public hearing on May 16, 2013 at 9:00 AM in the Chambers of the Board concerning the Board's intent to issue of the 2013 Bonds; and

WHEREAS, the hearing was conducted as published.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF SHAWNEE COUNTY, KANSAS:

Section 1. Definition ofTerms. All terms and phrases not otherwise defined herein shall have the respective meanings set forth in the Indenture and Lease as supplemented or otherwise herein authorized.

Section 2. Authority to Cause the Project to be Leased. The County has published notice of its intent to issue the 2013 Bonds (which notice was published not less than 14 days prior to this date) and conducted a hearing thereon this date, thus, the County is hereby authorized to issue the 2013 Bonds and cause the Project to be leased to Midland as more particularly described in the Indenture and the Lease hereinafter authorized.

Section 3. Authorization of and Security for the Bonds. The County is hereby authorized and directed to issue its "Shawnee County, Kansas, Hospital Refunding Revenue Bonds, Series 2013 (Midland Care Connection, Inc. Project)" in the estimated aggregate principal amount $3,955,000 for the purpose of providing funds to redeem and pay the 2009 Bonds and effectuate an interest cost saving to Midland. The 2013 Bonds shall be dated and bear interest, shall mature and be payable at such times, shall be in such forms, shall be subject to redemption and payment prior to the maturity thereof, and shall be issued in the manner prescribed and subject to the provisions, covenants and agreements set forth in the Indenture. The 2013 Bonds shall be special limited obligations of the County payable solely from the Trust Estate under the Indenture, including revenues from the Lease of the Project. The 2013 Bonds shall not be general obligations of the County, nor constitute a pledge of the faith and credit of the County and shall not be payable in any manner by taxation.

Section 4. Authorization oflndenture. The County is hereby authorized to enter into a Trust Indenture with Security Bank of Kansas City, Kansas City, Kansas dated as of May 15, 2013 (the "Indenture"). The form of such document is deemed approved as evidenced by the Chairman's execution thereof, under which the County shall pledge to the Trustee, the Trust Estate as described in the Indenture, for the benefit of the owners of the 2013 Bonds on the terms and conditions set forth in the Indenture, as supplemented.

Section 5. Lease of the Project. The County shall cause the Project to be leased to the Midland pursuant to and in accordance with the provisions of the Lease Purchase Agreement dated as of May 15, 2013, all in the form as approved by the Chairman as is evidenced by his execution thereof.

Section 6. Approval of the Guaranty Agreement. The form of the Guaranty Agreement, to be dated as of its delivery dated, pursuant to which the Midland, guarantees to the Trustee, for the benefit of the owners of the, the full and prompt payment of the principal of, redemption premium, if any, and interest on said Bonds, is hereby approved.

Section 7. Authorization of Bond Purchase Agreement. The 2013 Bonds shall be sold and delivered to Central States Capital Markets, LLC, Wichita, Kansas acting as "Underwriter" (the Purchaser") upon the terms and subject to the provisions of the Bond Purchase Agreement.

Section 8. Execution of Bonds and Bond Documents. The Chairman of the County is hereby authorized and directed to execute the 2013 Bonds and deliver them to the Trustee for authentication on behalf of, and as the act and deed of the County in the manner provided by the Act and in the Indenture.

-2-

The Chairman, or member of the County's governing body is authorized by law to exercise the powers and duties of the Chairman in the Chairman's absence, is further authorized and directed to execute and deliver the such other documents on behalf of, and as the act and deed of the County, with such corrections or amendments thereto as the Chairman or other person lawfully acting in the absence of the Chairman may approve, which approval shall be evidenced by his or her execution thereof, and such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the purposes and intent of this Resolution. The County Clerk or the Deputy County Clerk of the County is hereby authorized and directed to attest the execution of the Bonds and such other documents, certificates and instruments as may be necessary or desirable to carry out the intent of this Resolution under the County's corporate seal.

Section 9. Ad Valorem Tax Exemption. The Project is presently exempt from ad valorem taxation under KSA. §79-201, Ninth, and it is the Midland's sole responsibility to comply with any federal, state or local statutory or legal requirements to maintain such exemption.

Section 10. Pledge of the Project. The County hereby pledges the Project including the Rental Payments under the Lease to the payment of the 2013 Bonds, in accotciance with KSA. §12-1744. The lien created by such pledge shall be discharged when all ofsaid bonds shall pe deemed to have been paid within the meaning of the applicable Indenture or supplement thereto.

Section 11. Further Authority. The<officials, officers, agents ancf.(:mployees of the County are hereby authorized and directed to take such action, expend such funds and execute such other documents, certificates and instruments as may be necessary or desirable. to carry out the proyisipus of this Resolution and to carry out and perform the duties of the County with respect to the 2013 Bonds as necessary to give effect to the transactions contemplated in this Resolution.

Section 12. EffectiveDate. This Resolution shall take effect from and after its passage by the Board.

Sedion 13~ Severability. If any section, paragraph, clause.~r provision of this Resolution shall for any reason b¢ held to. be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any remaining provisions of this Resolution.

REST OF PAGE INTENTIONAlLY LEFf BLANK

-3-

ADOPTED BY THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY, KANSAS, THIS 16th DAY OF MAY, 2013.

(Seal)

ATTEST:

Cynthia A. Beck, County Clerk

BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY, KANSAS

Michele A. Buhler, Chairman

Bob Archer, Vice Chairman

Kevin Cook, Commissioner

-4-

EXCERPT OF MINUTES OF A MEETING OF THE GOVERNING BODY OF

SHAWNEE COUNTY, KANSAS HELD ON MAY 16, 2013

The Board of County Commissioners of Shawnee County, Kansas met in regular session at the usual meeting place in the County on May 16, 2013, at 9:00 o'clock A.M. The Chairman presided, and the following members of the Board of County Commissioners were present: Michele A. Buhler, Bob Archer and Kevin Cook.

The following members of the Board of County Commissioners were absent: None

Thereupon, the Chairman announced that, pursuant to duly published notice, a public hearing was opened with respect to the issuance of an estimated $3,955,000 aggregate principal amount of Shawnee County, Kansas Health Care Facilities Refunding Revenue Bonds. After providing the opportunity for public comment, the public hearing was closed.

Thereupon, there was presented to the Board of County Conlmissioners a Resolution entitled:

A RESOLUTION AUTHORIZING THE ISSUANCE OF ANr ,ESTIMATED $3,955,000 AGGREGATE PRINCIPAL AMOUNT OF SHAWNEE COUNTY, KANSAS HEALTH CARE FACILITIES REFUNDING REVENUE BONDS (MIDLAND CARE P:ROJECT.), TO BE ISSUED IN ONE OR MORE SERIES; APPROVING ,AND AUTHORIZING THE EXECUTION AND DELIVERY A TRUST INDENTURE AND LEASE AGREEMENT, EACH RESPECTIVELY DAT~D AS OF MAY 15~ 2013; APPROVING THE FORM AND AUTHORIZING THE ·EXECUTION, DELIVERY AND SALE OF SAID BONDS; AND AUTHORIZING THE OFFICERS, EMPLOYEES AND REPRESENTATIVES OF SHAWNEE COUNTY, KANSAS, TO DO AND PERFORM ALL THINGS NECESSARY, APPROPRIATE AND INCIDENTAL THERETO UNDER THE AUTHORITY OF K.S.A. §10-116a AND K.S.A. §§12-1740 ET SEQ.

The Resolution was considered and discussed; and thereupon on motion of Commissioner -----....------' seconded by Cotllffiissioner _________ _, the Resolution was adopted by the following roll call vote:

Yes: No:

Thereupon, the Resolution having been adopted by majority vote of the members of the Board of County Commissioners, it was given No. 20~37~, and was directed to be signed by the Board of County Commissioners and attested by the County Clerk. The Chairman then declared the motion duly carried.

CERTIFICATE

I, the undersigned, County Clerk of Shawnee County, Kansas, hereby certify that the above and foregoing is a true account of the action take from the minutes of the meeting of the Governing Body held on May 16,2013. Witness my hand and the Seal of Shawnee County, Kansas.

(Seal) Cynthia A. Beck, County Clerk

i /'

CJ

Memorandum

To: Shelly Buhler, Chair, Shawnee County Commission Robert E. Archer, Vice Chair, Shawnee County Commission Kevin J. Cook, Shawnee County Commissioner Rich Eckert, Shawnee County Counselor Betty Greiner, Shawnee County Financial Administrator

From: H.R. Cook, General Manager G-Roy Mitchell, Dir_ec~~:6~~r :-"o~ .

Re: Capital Expenditure Requ sts for May 2013

Date: May 8, 2013

Please add these requests to the Shawnee County Commission agenda on Thursday, May 16, 2013.

With the return of the High School Rodeo Finals to the Kansas Expocentre we have received a request from the association which oversees the promotion and production of the rodeo to replace the roping chute. This chute is part of the original livestock equipment package and has been repaired and refurbished several times. In addition to the chute, this request includes the purchase of a quantity of WW proprietary 4-way connector posts needed to complete the full rodeo set-up, which not only consists of the bucking chutes in Domer Arena but also an extensive set-up to hold and sort the stock in the Exercise Area. These, too, were part of the original livestock package and due to age and use the numbers have diminished below acceptable levels.

It is important to note that although these two items are being requested to facilitate the return of the Kansas High School Rodeo this is not the only event that they will serve. The 4-way posts will be used in every livestock event held in Domer Arena and the roping chute will also be used for team roping events held in the livestock facility and for the URA Rodeo held annually in the fall. Once they are put into service they will be used for a decade or more.

Capital Expenditure Requests for May 2013

• Purchase 25 WW Livestock Systems 4-way connecting posts for the High School Rodeo set-up - This request is necessary due to the reduced number of connecting posts in our WW inventory caused by age and deterioration over the years. The High School

Administrative Offices: One Expocentre Drive Topeka, Kansas 66612-1442 Phone 785.235.1986 Fax 785.235.2967 www.ksexpo.com

Rodeo requires that most all of our WW inventory be set up, and these connector posts are proprietary equipment that allow one piece of inventory to be connected to the next. They are constructed of hollow pipe and oftentimes are set-up over a common t-post for stability. The original WW equipment was here when the Expo centre opened in 1987. This request is for the purchase of 25 WW 4-way connecting posts for the amount of $1,850.00, delivered to the Kansas Expocentre.

• Purchase of one new Priefert Competition Roping Chute - This request is the result of some safety concerns from the High School Rodeo producers about the WW roping chute we have used in the past. It, too, is a part of the original livestock system with which the facility opened. The original design had a place for an operator to sit on top of the unit, and a lever for the operator to open the chute. This lever sticks up in such a way as to be a hazard for the cowboy who's about to rope a steer because it sticks up about 18" above the chute, and is in the path of most right-handed cowboy's roping arms. This design has not been the norm for the past 15 years or so. This purchase would go a long way in updating our inventory and showing support for the return of the high school rodeo finals after a three year stint in Hutchinson, Ks. This request is to purchase a Priefert Competition Roping Chute for the amount of $1,960.76, including freight.

These requests combined reach the total amount of $3,810.76. The Kansas Expocentre Capital Expenditure fund has a current balance of $54,721.24. Approval of these requests will leave a balance of $50,910.48 in the account. These items have been presented to Matt Fletcher on the Capital Expenditure Committee and he verbalized his support for these request. The Kansas Expocentre Advisory Board was also polled by e-mail on these requests through Chair Mary Thomas and received unanimous support for approval.

.---------------------------------------------------

•

• • • • • • • • • • • • • • • • • • • • • • • • • • •

P!

KANSAS PRIDE PROGRAM KANSAS PRIDE

20_13. Entry Government Resolution

Resolution No. ~

WHEREAS, local county government has a responsibility to develop the capacity to undertake a viable community development effort; and

WHEREAS, community development needs and problems can best be determined and solved through a cooperative effort between elected officials and those citizens they represent; and

WHEREAS, the Kansas PRIDE Program, co-administered by the Kansas Department of Commerce and K-State Research and Extension, has been reviewed and found to be a means to improve our communities, and

WHEREAS, the County Commissioners do herewith pledge their full support, endorsement, and cooperation in carrying out the guidelines of the Kansas PRIDE Program .

NOW THEREFORE BE IT RESOLVED, that the community of ___.~.D.Llo.uvC!;ie.Lr --------

urges its citizens to join this effort and hereby declares this community to be an official entrant in the PRIDE Program for the year of ___ _

PASSED AND APPROVED THIS ____ DAY OF ____ IN THE YEAR OF

Attest:

OR

County Commission Chairman Designee

Approved as to LefJality and Form: Date f':, t ?_:_!_?

-At::: c:r~c 0 C 0-U--(V-:: 1~:,;=:.! ~._,,_.~··· ~J v . . . _, U1TsEL-. ~

..-­Shawnee County t (

Department of Public Works

Date:

To:

From:

Re:

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-233-7702 FAX 785-291-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS

COUNTY ENGINEER

MEMORANDUM

May 13,2013

Board of County Commissioners

Thomas C. Vlach, P .E. ~ Director of Public Works

Request to Fill Vacant Road Maintenance Staff Position

The Shawnee County Department of Public Works (SCDPW) requests authorization to fill a recently-vacated Road Maintenance position, and any subsequent openings that may result upon the filling of this position.

This position became vacant upon the termination of an employee for violating certain requirements set forth in the Shawnee County Human Resources Policy Manual. As a result of the vacancy, one of SCDPW's road crews will be understaffed.

It is recommended that authorization be granted to the Public Works Department to fill the vacancy.

Funding for this position is included in the adopted Public Works Road Maintenance Budget (Account No. 10PW126 50101).

Your consideration ofthis request is appreciated.

5

SHAWNEE COUNTY

SHAWNEE COUNTY

PARKS & RECREATION

JOHN E. KNIGHT

DIRECTOR 3137 SE 29TH ST.

f;

PARKS~RECREATION TOPEKA, Ks 66605-1885

(785) 267-1156 john.knight@snco.us

May 9, 2013

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Director Parks & Recreation

Application- Department for Children and Families- Regulated Provider Enrollment Packet

Board of Commissioners approval is requested on he attached Regulated Provider Enrollment Packet for Parks & Recreation.

By being a Department for Children and Families provider, the County will be able to allow low income families who are eligible for child care assistance to register for our licensed programs.

There are no fees involved for the County for these programs.

JEK/gcl RL

AGREEMENT TO PROVIDE CHILD CARE FOR C tl~ ~~~&J/ 3 SRS ELIGIBLE FAMILIES

Effective Date: End Date: (SRS Use Only)

II County Code: 'II

Section 1: Child Care Provider

II Provider Number: II

Name (same as on license): S ha. V\/ o e e Ct'"JIA.nty PtA. r ks an.d 'R e c reo'-{~ O'Q

Name of Facility:- S hc\WiHe Noeth. DcrG:mpDirector: Angelo Frl e.soh

Street Address: 300 Ni: L/3.--d s+ City: ·-;r;;e/.q County: SAL State: /<.S Zip: tb 6 0 I 7 I

Mailing Address: 3tJtJ /liE l./3 rd s± City: ·z;;oeA.ea County: S/JL State: KS Zip: .? 61a I 7 7

E-mail Address: d o,.f \ f V\ € 9 .S tr- e.. <=e +e r (§2 S 11 C. 0, US

Headquarters (for billing information):

Name:

3 I 3 7 SE .29th ,5-f I

Address:

License/Registration#: 0052()Lj0-· OOL/

SSN/FEIN(EIN) #: '-/8/;028 l5'9Work Phone#:

License/Registration Date: 7 - 8 i - ...<.0 1 2

(]85)) 8/a-()67/oHome Phone#:

Please check the category that describes your services.

__ Licensed Home __ Registered Home Group Home Preschool

__ Sick Child Care Center Child Care Center ,_){_ BI.A\ \d,'0ct BCA.Sed SchotJ J

A c; e Pfo ;s ra.I"Y"-. Primary Language: Spoken: C!i~!sb_ Written: Eoy (,'.; b

Accredited: No I X I Yes D If yes, check one: _ NAEYC NAFCC NSACCA

2 C-12

The SRS rates are maximum rates used to calculate the family's monthly benefit. An SRS rate schedule is available upon request. Please indicate full time rates, figured on an hourly basis, charged to the private sector by age of child. Because parents' benefits are determined based on an hourly rate, you must provide us with an hourly rate.

Private Sector Agency Use Only Private Sector Agency Use Only

Center Providers SRS Approved Rate Home Providers SRS Approved Rate

Under 12 months $ /hour Under 18 months $ /hour

13 mos- 18 mos $ /hour 18 mos & over$ /hour

19 mos - 30 mos $ /hour

31 mos- 5 yrs $ /hour

~ 6 yrs and over $ 2".1 q /hour p+. I .f-."?· G7Y,r.5c-"-'"'clove.r /$;;2.•12-/Ao_ur c.?·p-f. 3 CO_yrs~n.d..over.:ft--2.00/Ar P Dd you charge an Enrollment Fee? If so what IS your fee? $ IV A I child $ /family

Do you charge a minimum daily rate? D Yes D No My minimum rate is $ for hours.

List days and hours of operation:

X No W e..e..k ly 1-e.. e.... Jl 80 P c I j1 I 0 ~~ C\.( e._

# 10 Pos+ Cc...f"e., School Year Summer

NA AM/PM to Ill A AM/PM . Monday- Fridafi1Jy" · M/PM to ___ .AM/PM

Saturday ' /PM to ___ .AM/PM

Monday-:- Friday ~/PM to

Saturday

Sunday Nit AM/PM to #A AM/PM

Pr~ Cc...r e..·. 7! '60A- Po.s+ C...w ~ +o 5!30Ptl Section 2: Secretary of Kansas Social & Rehabilitation Services

Sunday AM/PM to ----'AM/PM

Service Center · East Region Social & Rehabilitation Services

Office: -------- Robert Estell, Regional Director Address: Kimberly L Holter, Designee

PO Box 1424, 500 SW Van Buren City: ------- Sta Topeka KS 66601 785-296-1047 Regional Director/Designee: --------------------------------------------------This agreement is entered by and between the party listed in Section 1, called the "Provider" and the Secretary of Kansas Department of Social & Rehabilitation Services as represented in Section 2, called "Secretary." Per K.S.A., 39-708c, the Secretary shall have the power and duty to determine

-general policies relating to all forms of social welfare which are administered or supervised by the Secretary. The Secretary has deemed it necessary, according to the above statute, to enter into an Agreement with the Provider for child care services. The Provider wishes to enter into an Agreement with the Secretary for such services. This Agreement does not result in employment of the Provider by the State of Kansas. The Provider remains an independent business. The State of Kansas makes no guarantee regarding utilization by eligible recipients or income which may be derived from this Agreement. The parties agree as follows:

3 C-12

g. Comply with all applicable child care provider statutes, regulations and policies. h. Provide parent/caretaker with tax ID number or social security number and EBT identification

' number. i. Respect a family's right to privacy. The disclosure of any information for any purpose not

directly connected with the Provider's responsibilities as an SRS enrolled child care provider is prohibited except on written consent of the parent, responsible adult, or upon the order of an appropriate court.

j. Providers authorize the use of their social security numbers in administration of SRS programs.

k. Abide by SRS Policy Statement of Discipline (see page 7). I. Providers are required to comply with all applicable State and Federal laws, statutes, and

regulations, such as, but not limited to, provision of the Americans With Disabilities Act. m. Use an SRS approved, written agreement with parents outlining rules and payment policies. If

payment policies are· changed, advise SRS provider enrollment staff for their approval. Provide parents with a signed copy of the agreement.

Section 7: Private Liability This Provider agrees not to bill SRS or otherwise attempt to collect payments from SRS for debts owed by an SRS child care recipient. This would include, but is not limited to, benefits transferred to the parent's child care account by SRS to assist with child care costs, or other charges incurred by the SRS recipient.

Section 8: Incorporation by Reference The provision found in Contractual Provision Attachment (DA 146-A) attached and executed by the parties to this Agreement, are incorporated in this Agreement and made a part of this Agreement. Provisions found in the Kansas Economic and Employment Support Manual are incorporated and made a part of this Agreement.

Section 9: Termination of Provider Agreement This agreement may be cancelled by either party by providing written notice at least thirty days in advance of the effective date of the termination. No reason need be given. The Provider shall not perform SRS child care services after the termination date.

Signatures:

Print Provider Name

Provider Signature and Date

Approved as to Legality :and Fonn: Date -f:..l·li __

} l tt---· · ··;s s·:.~'~c o ""ou ~.It;:-:-;::~~:-·'~·--- • • (..; 1·;-.. .. •t...!. · .. J·'

Print SRS Regional Director/Designee Name

SRS Regional Director/Designee Signature and Date

5 C-12

Kansas Department of Health and Environment

Amended License

Building Based School Age Program Amended License No. 0052040-004

Licensee: Shawnee County Parks and Recreation Kansas Facility: Shawnee North Day Camp

Located at: 300 NE 43rd St Topeka, KS 66617

In the county of: Shawnee

Department of Health and Environment

07/31/2012

Having complied with the laws and regulations of the State of Kansas governing Building Based School Age Programs, Shawnee County Parks and Recreation is hereby authorized to care for 60 school age children. ROOMS APPROVED FOR USE INCLUDE THE GUDENFAUF FITNESS ROOM, CREATIVE LEARNING ADVENTURES II, CLASS ROOM I, DINING ROOM, DANCE STUDIO AND LOUNGE WHEN NOT IN USE BY ANOTHER ENTITY.

This License is effective 08/30/2011 and remains in effect until the expiration date noted by the above sticker unless invalidated by a change of owner, operator, location or it is administratively closed.

** Local codes and ordinances may prescribe other requirements for the legal operation of this facility.

Kansas Department of Health and Environment

Page : 1 I 1

Camp Director-Darlene Streeter D~rlene has worked for Shawnee County Parks and Recreation since 1997. She has been involved in summer camp as a counselor, manager, assistant director and director. Darlene is the director of the Creative Learning Adventures Preschool at Shawnee North Community Center. She is a graduate from Washburn University with a B.A. in Psychology. North Manager-Angel Friesen Angel began working with Shawnee County Parks and Recreation in 1997. Angel has been the Lake Manager since 2003. This is her fourth year at North. During the year, Angel is a preschool teacher at Shawnee North Community Center. Lake Manager- Kisha Thomas Kisha has worked for Shawnee County Parks and Recreation since 2006. Kisha has been the manager at the North camp and is now manager at the Lake camp.

Parents must sign campers IN and OUT everyday ,._ Bring nutritious sack lunch &drink with cool pack "- Snacks are provided twice a day -J. Wear clothing appropriate for activities & wenther.

Camp Locations:

Lake Shawnee 3325 SE Tinman

Topeka, KS 66607 785-291-2632

SNCC 300 NE 43,.ct

Topeka, KS 66617 785-286-0676

-+ Flip flops are for the beach and pool only ,._ Bring sunscreen, bug spray, a swimsuit, towel, and

a water bottle. Water v;ill be provided.

o All counselors are at least 18 years old

Payment Policy: Weekly fees must be paid on the Wednesday prior to camp. Weekly camp fee is $60. Pre-Camp is an additional $10 per week. Post Camp is an additional $10 per week.

Fo:·latc pickups a $5.00 fee \vill b~ charged for each 10 minutes

aft::r 5:30 begir~_ning on y~our 5econd late pick llp occasic1n.

Ti:ne \'.ill be determined by day camp clocks

o All counselors certified in First Aid & CPR 0 Counselors are trained in Effective Discipline

Techniques and Abuse & Neglect Recognition and Prevention

o Counselor to camper ratio is 1 to 12

\ \

Steps to Register ,. Registration Fee and Form • Medical Record Fom1 .. Emergency Medical Care Form • Field Trip Permission Form e1 Medication Dispersal Form (If your child takes prescription or nonprescription medication during camp)

Shawnee County Parks and Recreation Summer Day Camp is a licensed day camp operating in compliance with the requirements of the State of Kansas Department of Health and Environment. Licensing requires that all forms be completed with the parents/guardians signature before your child is allowed to attend camp.

Federal Tax ID # 48 602 8759

VVe,ekiy Activ~·ries ~\ay Indudz: Hiking Fishing Paddle Boating &Canoeing Arts & Crafts Music & Drama Team Building Lake Shawnee Beach Sand Volleyball Shawnee North Family Aquatic Center Sports

SV!Ciw~ee cou~ttj :PClri<.s Cl~c{ RtcreCIHo~ Cl~c{ -per.so~.s e~t1A--pLotjec{ b!:j SV!Ciw~ee Co~,.t~t!:j :PC!ri<.s e~V..c{ Recree~Ho~ e~re Y~-ot re.s-po~stbLe for Loss or c!altlA.C!gec! Ltelt1A.S brought to cal"ii.p b!:j parHcLpe~~ts.

mww~ ~&l~U~WJ ~®~~~iff:1~R~®uU Name: _______________________________________ __

Birthdate Age Sex

Parent Name. ________________________________________________ __

Phone# (H) (W) (C) ________ _

Address ________________________ _

City Zi[! Email

Emergency Contact (#)

Please list any health conditions or aller­gies that affect your child and medica-

,..

tions that your child will be taking while in our care.

Parental permission to apply sun block & bug spray.

YES NO

Camp hours: 9A-4P Pre Camp 7:30A-9A Post Camp 4P-5:30P

I

Week Dates Themes Reg Fee Weekly Fee Weekly Weekly Balance Due '

LN Pre $10 Post $10

1 5/29 -6/1 Tue-Fri Chick -a-Bow-Wow $20 $60

2 6/4-6/8 Mon-Fri Super Sized $20 $60

3 6/11-6/15 Mon-Fri TagAlong $20 $60

4 6/18-6/22 Mon-Fri Shoo Fly $20 $60

5' 6/25-6/29 Mon-Fri Bust aMove $20 $60

6 7/2-7/6 M,T,Th,F State ofMind $20 $60

7 7/9-7/13 Mon-Fri Splashtacular $20 $60

8 7/16-7/20 Mon-Fri Can You Dig It $20 $60 I

9 7/23-2/27 Mon-Fri Scream and Shout $20 $60

10 7/30-8/3 Mon-Fri Backatcha $20 $60 -----·-

r

In consideration of our participation in this activity, and in acknowledgement to the law, we herby release and discharge Shawnee County Parks & Recreation and all persons employed or connected with this activity from any and all liability arising from illness, injuries an damages we may suffer as a result of our participation in this recreational activity. We are not waiv­ing or releasing Shawnee County Parks and Recreation from intentional acts of damage, nor for damages caused by the gross and wanton negligence of Shawnee County Parks and Rec­reation since the areas utilized under this program are a park, and playground or open area under K.S.A. 7(0). We also understand that the Shawnee County Parks and Recreation is not responsible for and cost incurred for medical services for illness, injuries, and damages to ourselves or others in connection with this activity. Shawnee County Parks and Recreation reserves the right to use event pictures for publication. SCPR does not discriminate against any person on the basis of race, color, sex, national origin, age or handicap in the operation of

any programs, activity or facility.

Si1wature Parent/Guardian Date

Registration fees are non-transferable non-refundable.

L_ .

'··

Weel{s Themes

1 Chick-a-Bow-Wow May 29-June I

T-F It may be hot outside but we're having chicken and noodles. Games this week in-volve mbber chickens, fun noodles or both. NO CAMP MONDAY

2 Super Sized June 4-8

M-F Let's get biggy with it. Larger than life equipment! The bigger the game the bigger the fun. It's amazing what you can super.size.

3 TagAlong June 11-15

M-F There arc so many ways to play tag. Get ready to be fast, be sneaky, or just be silly because "tag you're it!" We will play old favorites and learn new tag games.

4 Shoo Fly .June 18-22

M-F Float like a butterfly, sting like a bee ... Exterminate boredom this week as insects invade camp. Going on a bug hunt is just one of the fun activities planned for the week.

5 Bust a Move June 25-29

M-F !like to move it, move it. Getting up and being active is great for the mind and body. Indoors or out there is lots of fun if you just get moving.

6 State of Mind July2-6 No camp Our state has a fascinating variety of plants, I

Wed animals and insects. We will wrap our minds around Kansas with plenty of hiking and outdoor activities. NO CAMP WEDNES-DAY,JULY4.

7 Splashtacular July 9-13

M-F Join us for a splashing good time. Keep cool by the pool and play gallons of water games to beat the heat. All will have a soaking good time.

8 Can you Dig It July 16-20

M-F Get ready for a groovy time. Kick back to the 70's and make your own tye-dyed t-shirt. Peace, Love, and Camp will be the motto.

9 Scream and Shout July 23-27

M-F Let the fun out. Enjoy and exciting wee too good to keep quiet. Play wild and crazy games that will have you screaming with delight and shouting with laughter.

10 Baclmtcha July 30- Aug 3

M-F Up,down and all around we have been this summer. Enjoy the last week of camp with all your favorite activities. All the fun is coming right backatcha.

--

tttttt CLIP AND SAVE tttttt

CCL. 358 Rev. 8/2011

Kansas Department of Health and Environment Bureau of Child Care and Health Facilities Child Care Licensing Program 1000 SW Jackson, Suite 200 Topeka, KS 66612-1274 Phone: (785) 296-1270 Fax (785) 296-0803 Website: www.kdheks.gov/kidsnet

HEALTH HISTORY FOR CHILDREN AND YOUTH ATTENDING SCHOOL AGE PROGRAMS

As required by K.A.R. 28-4-590(d) (1), each operator shall obtain a health history for each child or youth, on a form supplied by the department or approved by the secretary. Each health history is to be maintained in the child's or youth's file on the premises. As required by K.A.R. 28-4-590(d)(2), each operator shall require that each child or youth attending the program has current immunizations as specified in K.A.R. 28-1-20 or has an exemption for religious or medical reasons.

Complete one form for each child or youth attending the School Age Program. First and Last Name of the Child or Youth Gender Date of Birth

. (M or F) (MM/DDNYYY)

First and Last Name of the Child's or Youth's Mother or Guardian

Mother/Guardian's Home Street Address City Zip Code

Mother/Guardian's Work Place Name & Street Address City Zip Code

First and Last Name of the Child's or Youth's Father or Guardian

Father/Guardian's Home Street Address City Zip Code

Father/Guardian's Work Place Name & Street Address City Zip Code

First day at this program: (MM/DDNYYY)

Home Phone# ( )

Work Phone# ( )

Home Phone# ( )

Work Phone# ( )

Names and ages of other children in the Child or Youth's Family (Attach additional page if needed.)

Person(s) authorized to pick up the Child or Youth in City Zip Code Phone Number (during case of emergency. Include first and last name and program hours): Street Address. Attach additional page if needed.

1. 2.

3.

First and Last Name of Physician & Street Address City Zip Code Phone Number. ( )

Name of Hospital Preference in case of emergency.

Yes No N/A Complete the following information about medications for this child or youth.

Will this child or youth need to take any nonprescription or prescription medication during their time at the _program? If yes above, is there signed permission on file?

CCL010 Rev. 8/2011

Kansas Department of Health and Environment Bureau of Child Care and Health Facilities Child Care Licensing Program 1000 SW Jackson, Suite 200, Topeka, KS 66612-1274 Phone: (785)296-1270 Fax: (785)296-0803 Website: www.kdheks.gov/kidsnet

AUTHORIZATION FOR EMERGENCY MEDICAL CARE

Written permission for. emergency medical treatment must be on file at the facility. Consult with the local emergency medical facility to be sure this .form is acceptable. Reference K.A.R. 28-4-127{b)(1)(A). School Age Programs reference K.A.R. 28-4-582(e)(2).

Name of facility exactly as stated on the license. License #

SHAWNEE NORTH DAY CAMP LAKE REC I REYNOLDS LODGE DAY CAMP 0052040-004 0052039-002

I hereby authorize ___ ._s_c_P_R ___________________ (Name of individual/staff member) and/or

__ D_A_Y_C_A_M_.:...:.P_· ....:S=..T...:...:..A...::F:....:...F_· _________ (Name of individual/staff member) who is (are) representative(s) of the

above named facility to give consent for any and all necessary emergency medical care for my child or youth ---------

------------------(First and Last Name of Child or Youth) while said child or youth is in said facility's

custodybetweenthedatesof MAY 29 '2012 and MM/00/YYYY

AUGUST 3, 2012 MM/DDIYYYY

Signature of Parent or Guardian Date Signed

Witness to Parent's or Guardian's signature if required by the local hospital or clinic. Date Signed

Notarization of Parent's or Guardian's signature if required by local hospital or clinic.

State of Kansas County of _________ _

Signed or attested before me on

(Seal, if any.)

MMIDDIYYYY b~ ~.~~n ~~a .

~~0~----------~------. ~~\0\' Signature of notarial officer

~o~\1-~o Title (and Rank)

My appointment expires:------------

List any known allergies or other information about the medical status of this child or youth pertinent ih case of emergency:

Is child covered by health insurance? DYes D No

If yes, complete the following:

Health Insurance Policy Name _________________ Policy Number ________ _

Medical Assistance Program Card Number ________ ....,.._

MimaryMedicaiCarei.D.Number _____________________ ~----------

If known, date of last Tetanus inoculation:-----..,.---------

THE MEDICAL RECORD/ASSESSMENT FORM (OR HEALTH STATUS HISTORY FORM FOR SCHOOL AGE PROGRAMS) AND THE · AUTHORIZATION FOR EMERGENCY MEDICAL CARE MUST BE TAKEN TO THE EMERGENCY ROOM. BOTH FORMS MUST ALSO BE IN A VEHICLE WHEN THE CHILD OR YOUTH IS TRANSPORTED BY THE FACILITY.

Summer Day Camp Field Trip Permission Form

Sha·wnee County Parks & Recreation May 29th, 2012 through August 3rd, 2012

--------------may participate in the following activities. (Name of child)

Paddle Boating Swimming/Diving Playground Use Nature Trails Green Areas

Sand Volleyball Courts Tennis Courts

At these locations: Shawnee North Community Center 300 NE 43rd St 66617 and/or Lake Shawnee Recreation Building 3325 SE Tinman Circle 66605

Swimming could be at one of the following locations Tuesday-Friday

• Shawnee North Family Aquatic Center 300 NE 43rd ST 66617 •Lake Shawnee Swim Beach 3300 SE Croco Rd 66605 •Crestview Pool4801 SW Shunga Dr. 66614 •Garfield Pool 1600 NE Quincy 66608 • Hillcrest Pool 1800 SE 21st 66607 •Oakland Pool 801 NE Poplar 66616 •Blaisdell Family Aquatic Center 4201 SW Reinisch Pkwy 66606

Signature of Parent of Guardian Date

Camp participants will travel by Durham bus and Shawnee County Van.

,May 13, 2013

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Director\, Parks & Recreation """

Request for Out of State Travel

SHAW;"iEE COuNTY

PARXS & RECREATJO:."T JCJ-:;-.r E. X~iiGHT

DB.ECTOR

3137 SE 29T.-! ST. TOPEKA, KS 66605-1835

(785)267-1156 jolm.k:night@snco.us

Board of Commissioners approval is requested for a Parks & Recreation employee to travel out of state to Cleveland, Ohio to attend the 2013 Summer National Senior Games. The Summer National Senior Games will be held July 25 through 28, 2013.

One hundred forty (140) Kansas athletes, ages 50 and older, who have qualified from Kansas will be competing at the 2013 Summer National Senior Games. The Parks & Recreation employee, who is the Kansas Senior Olympics Director, will be the liaison between the athletes and national games.

The costs to attend this event may include taxi, parking, airfare, hotel, meals, and turnpike charges in accordance with County Code Section 10-214 Travel and Mileage Reimbursement Policy. The estimated cost to attend this event is $11 00. There is sufficient funding available in the Parks & Recreation Budget for this request. This request is identified in the Strategic Master Plan submitted with the annual budget.

JEK/gcl RL

Attachment

-r:r

\f\11 ! i

; /)ll/ u

i

I

I . .,,,.,

Ct>mpetition Sdwdule

/\II VenuPs ami Schedules ;ne Subjed to Ch<tnt;•~

M/W 50+, 55+, 60+

100Y1M

ZOOY Breast

lOOY Free 200Y Back

M/W 50+, 55+, 60+

SOY Fly I M/W 50-64 M/W 50-64 Practice M/W 65-100+

M/WS S0-54, 55-59, 60-64, 65-69 IM/WS S0-54, SS-59, 60-64, 65-69 M/WD 50-54, 55-59, 60-64, 65-69 M/WD 50-54, 55-59, 60-64, 65-69

MX 50-54, 55-59, 60-64, 65-69

)OJ J [11/\ ll0f1l/\l ::1 [IIIUH l;/\fv11 :.,

\1 LVU/\1\IU, 01110

I •

I

VVLII/

//)Cl/1 j

Practice All Ages

M/W 50-64 Singles

M/WS 70·74, 75-79, 80-84

MS 85-89, 90-94 M/WD 70-74, 75-79. 80-84 MD 85-89, 90-94

Cotnpetition ~tlwdule

/\11 VcmH~S ami Schedules ~n' ~''·''*'tl. t.o Chr>ng~>

?0 I-~ 1\J;\ IION/\1 ',f 1\1101\ Cf\MI ~'

< .IJ\!11/\1\11 ). ()J 110

----------------------------------------------

r

SHAWNEE COUNTY

PARKS~RECREATION

May 1, 2013

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Director ~ Parks & Recreation ~

Emergency Purchase - Cooling System Repairs (Intended for the Consent Agenda)

SHAW:'-;EE COL:'iT'r

PARKS & RECREATION

JOI-I:\ E. K"'IGHT

DIRECTOR

3137 SE 29111 ST. TOPEKA. Ks 66605-1885

(785) 267-1156 john. knightra;,snco. us

Board of Commissioners approval is requested on the attached Emergency Purchase Form and invoice from Samco, Inc. This emergency purchase of services was for repairs to a cooling system at the courthouse.

I

On March 19, 2013, Samco, Inc. was performing a scheduled maintenance review and discovered a leak in the Liebert cooling system that cools the server room in Information Technology on the second floor. The system had a leak in one circuit on each Liebert. Repairs were made and the circuits were recharged with refrigerant. The total cost for the work was $5,626.12.

Inspections and repairs were completed on April23, 2013. The recommended funding source is the Building Maintenance Fund (399).

JEK/gc Attachment( s) TLB

EMERGENCY PURCHASE FORM

The department head shall make and personally sign a copy of this form and submit it to the County Clerk's Purchasing Division on the next succeeding business day that an emergency purchase has been made.

Please describe the product and nature of the emergency purchase:

Emergency repair to the cooling system in the IT room of the Courthouse. The system was

receiving a routine service when it was discovered that two of the Liebert circuits has a leak and lost

refrigerant. Repairs were made to correct the leak and new refrigerant had to be installed to get the

system running properly. The room must be cooled to protect the electronic equipment that is there.

(735) 234-40CO (785) 234-38C4 FAX

SHAWNEE COUNTY COURTHOUSE MAINTENANCE DEPT. RM B-30 200 SE 7TH

CONFlRI'vtru:PEKA, KS 66603

1.00 LEAK DETECTOR

4.00 V-BEL TS

115.00 REFRIGERANT

29.00 LABOR

1.00 TRUCK CHARGE

WE APPRECIATE YOUR BUSINESS!

;~\~',/01 c := 1'-l:\J \! 2··=:~.: ;>~'/~J.1·::~ Q,!,T~:

O?DER NU\l8ER: ORDER C.~ TE:

0047828-IN 4/23/2013

0047708

SALESPE9SON: 0003 CUSTOM~;=J ;\0: 0002191

·~ -SHAWNEE COUNTY COURTHOUSE MAINTENANCE DEPT RM B-30 200 SE 7TH TOPEKA, KS 66603

H2% SERVICE CHARGE will be added to accounts not paid in 30 days from date of invoice.This is an Ar·INUAL PERCENTAGE RATE of 18%.

14.00

83.08

2,i23.10

2,465.00

19.50

(785) 234-4000 (785) 234-3804 FAX

0047828-IN 4/23/2013

CRDE.=i ,'JU\~BE;:;: 0047708 ORDER DATE:

SALESPERSON: 0003 CUSTOME? !\0: 0002191

m11 ~~ · ~ i~J;~r~~2~ ~

SHAWNEE COUNTY COURTHOUSE MAINTENANCE DEPT. RM B-30

SHAWNEE COUNTY COURTHOUSE MAINTENANCE DEPT RM B-30

200 SE 7TH 200 SE 7TH CONFIR!Vtf'OPEKA, KS 66603 TOPEKA, KS 66603

CALLED IN BY TOM. REPAIR LEAKS ON LIEBERT UNITS FOUND DURING MAINTENANCE. 03/19 TO 03/25. ONE CIRCUIT ON EACH LIEBERT WAS FOUND FLAT DURING MAINTENANCE. PRESSURIZED ONE CIRCUIT ON THE EAST UNIT AND LEAK CHECKED. FOUND A LEAK UNDER THE UNIT. REPAIRED LEAK AND PRESSURIZED UNIT AGAIN. PRESSURE DID NOT DROP, INSTALLED A NEW LIQUID LINE FILTER D~IER AND STARTED EVACUATION. ONCE SYSTEM PULLED DOWN, CHARGED WITH NEW REFRIGERANT. STARTED AND LOGGED THE CIRCUIT. OK. PRESSURIZED ONE CIRCUIT ON WEST UNIT AND PERFORMED A LEAK CHECK. FOUND THE DISCHARGE MUFFLER LEAKING. ORDERED NEW MUFFLER. PUT ADDITIONAL NITROGEN IN THE CIRCUIT TO KEEP IT DRY WHILE WAITING ON THE PART VIA NEXT DAY FREIGHT. PICKED UP NEW MUFFLER THE NEXT DAY AND INSTALLED IN UNIT. PRESSURIZED CIRCUIT AND FOUND NO LEAKS. INSTALLED A NEW LIQUID LINE FILTER DRIER AND EVACUATED CIRCUIT. CHARGED WITH NEW REFRIGERANT. STARTED AND LOGGED OPERATION. OK.

1.00 FREIGHT

4.00 BOTTLE NITROGEN

2.00 LIQUID LINE FILTER DRIERS

1.00 MUFFLER

P~mo$~---------------------Ageeunt 10PR123 Code: so ·---~ate_ _ __

~up~Nf.~t--------­

~e~~~------------------

60.00

95.20

100.74

265.50 Continued

May 8, 2013

MEMO:

TO:

FROM:

SHAWNEE COUNTY Department of

Emergency Management 200 SE ih Street

Emergency Operations Center Topeka, KS 66603

(785) 233-8200 ext. 4150 .Dave Sterbenz, Director

Approval of continuing IMT Membership for personnel

Board of County Commissioners - Shawnee County /h/1 .

Dave Sterbenz - Director ~t{l Shawnee County Emergency Management

For the last five years the Shawnee County Department of Emergency Management has had employees serving on the Northeast Kansas Incident Management Team.

We have been notified that we must be reauthorized by the Shawnee County Board of County Commissioners to keep serving in these positions of disaster and incident response. ·

Attached is the official notification to the Homeland Security Council, Northeast Kansas Incident Management Team commanders and other authorities for the following employees to continuing serving as members of the team:

• Director Dave Sterbenz • Deputy Director Dusty Nichols • Operations Assistant James "Scott" Steele • Communications Unit Leader Nelson E Casteel

To approve, please sign the attached letters which will be transmitted by our office to the appropriate persons and places.

Should you have any questions please contact Director Dave Sterbenz at dave.sterbenz@snco.us or 785-251-4151.

###

Mitigation Preparedness Response Recovery

May 8, 2013

Northeast Kansas Homeland Security Council Northeast Kansas Incident· Management Team State of Kansas Adjutant General's Office

Shawnee County Board of Commissioners

Shelly Buhler, 1st district Kevin. Cook, 2nd district Bob Archer, 3rd district

The Shawnee County Board of County Commissioners fully support the participation of Nelson

Casteel as a member of the Northeast Kansas Incident Management Team.

It is understood by Shawnee County that those selected and those who continue to serve will

be required to attend meetings, training sessions, exercises, drills and deployments.

It is also understood that our personnel volunteering for this venture may be deployed from 72

hours to as long as one week at a time~

Please contact this office should you have questions or concerns regarding this matter. ' .

Board of County Commissioners: . Shawnee County, Kansas

Michele A Buhler, Chair

Robert E Archer; Vice Chair

Kevin J. Cook, Member ATTEST:

Cynthia A Beck, County -clerk

200 SE 7th Street, Rm. 8-1 i, Courthouse Topeka, Kansas 66603-3933 (785) 233-8200 ext 4040 • Fax: (785) 29'1 -4914 • E-Mail: Commission@snco.us • Internet Address: 'vV\Wv.snco.us

May 8, 2013

Northeast Kansas Homeland Security Council Northeast Kansas Incident Management Team State of Kansas Adjutant General's Office

Shawnee County Board of Commissioners

Shelly Buhler, 1st district !<evin Cook, 2nd dist1·ict Bob Archer, 3rd district

The Shawnee County Board of County Commissioners fully support the participation of James

"Scott" Steele as a member of the Northeast Kansas Incident Management Team.

It is understood by Shawnee County that those selected and those who continue to serve will

be required to attend meetings, training sessions, exercises, drills and deployments.

It is also understood that our personnel volunteering for this, venture may be deployed from 72 hours to as long as one week at a time.

Please contact this office should you have questions or concerns regarding this matter.

Board of County Commissioners: Shawnee County, Kansas

Michele A Buhler, Chair

Robert E Archer, Vice Chair

ATTEST: Kevin J. Cook, Member

Cynthia A Beck, County Clerk

200 SE 7th Street, Rm. B-11, Courthouse Topeka, Kans$S 66603-3933 (785) 233-8200 ext 4040 ·Fax: (785) 291-4914 • E-fv1ail: Commission@snco.us • Internet Address: wv'iw.snco.us

May 8, 2013

Northeast Kansas Homeland Security Council Northeast Kansas Incident Management Team State of Kansas Adjutant General's Office

Shawnee County Board of Commissioners

Shelly Buhler, 1st district !<evin Cook, 2rid distt-ict Bob Archer, 3rd district

The Shawnee County Board of County Commissioners fully support the participation of Dusty

Nichols as a member of the Northeast Kansas Incident Management Team.

It is understood by Shawnee County that those selected and those who continue to serve will be required to attend meetings, training sessions, exercises, drills and deployments.

It is also understood that our personnel volunteering for this venture may be deployed from 72

hours to as long as one week at a time.

· Please contact this office should you have questions or concerns regarding this matter.

Board of County_Commissioners: Shawnee County, Kansas

Michele A Buhler, Chair

Robert E Archer, Vice Chair

ATTEST: Kevin J. Cook, Member

Cynthia A Beck, County Clerk

200 SE 7th Street, Rm. 8-11, Courthouse Topeka, Kansas 66603-3933 (785) 233-8200 ext 4040 • Fax: (785) 29"1 -4914 • E-Mai!: Commission@snco.us • Internet Address: vV\NW.snco.us

May 8, 2013

Northeast Kansas Homeland Security Council Northeast Kansas Incident Management Team State of Kansas Adjutant General's Office

Shav1nee County. Board of Commiss[oners

Shelly Buhler, 1st district !<evin Cook, 2nd district Bob Archer, 3rd district

The Shawnee County Board of County Commissioners fully support the participation of Dave

Sterbenz as a member of the Northeast Kansas Incident Management Team.

It is understood by Shawnee County that those seleCted and those who continue to serve will

be required to attend meetings, training sessions, exercises, drills and deployments.

It is also understood that our personnel volunteering for this venture may be deployed from 72

hours to as long as one· week at a time.

Please contact this office should you have questions or concerns regarding this matter.

Board of County Commissioners: Shawnee County, kansas

Michele A Buhler, Chair

Robert E Archer, Vice Chair

ATTEST: Kevin J. Cook, Member

Cynthia A Beck, County Clerk

200 SE 7th Street, Rm. B-11, Cour-thouse Topeka, Kansas 66603-3933

(785) 233-8200 ext 4040 • Fax: (785) 294-4914 • E-Mai!: Commission@snco.us • internet Address: wvvvv.snco.us

SHAWNEE COUNTY REPORT OF REVENUE AND EXPENDITURES

APRIL2013

YTD TOTAL REVENUE- APRIL 2013

44,603,735 45,571,573

2012 Actual 2013 Bu dget

2012 to 2013 Revenue Variances -Tax Revenue

-Mortgage Registrations -Claw Back (Home Depot) -Tax Penalties & Interest -Parks & Rec Merger

45,923,674

2013 Actual

+546,000

+637,000 +351,000 +151,000 -519,000

YTD EXPENDITURES- APRIL 2013 33,148,596

30,001,429 30,657,642

2012 Actual 2013 Bu dget 2013 Actual

th

SHAWNEE COUNTY

REVENUE COMPARISON

APRIL 2013

YTD TAX REVENU E - APRIL 2013

39,064,349 37,393,674 36,847,869

2012 Actual 2013 Budget 2013 Actual

2012 to 2013 Revenue Variances -Tax Revenue +546,000

YTD FEE REVENU E - APRIL 2013

1,312,494

816,265

2012 Actual 2013 Bu dget

2012 to 2013 Revenue Variances -Mortgage Registration Fees -Claw back (Home Depot) -Tax Penalties & Interest

2,507,097

2013 Actual

+637,000 +351,000 +151,000

SHAWNEE COUNTY REVENUE COM PARISON

APRIL 2013

YTD TOTAL CHARGES- APRIL 2013

1,908,041

1,842,302

1,639,973

2012 Actual 2013 Budget 2013 Actual

2012 to 2013 Revenue Variances -Parks & Rec Registrations + 11,000 -Capito l Plaza Rent (Timing) + 34,000

YTD OTHER REVENUE- APRIL 2013

2,384,142

1,890,614 1,801,057

2012 Actua l 2013 Budget 2013 Actual

2012 to 2013 Revenue Variances -Parks & Rec Merger -519,000

SHAWNEE COUNTY

COMPARISON OF ACTUAL EXPENDITURES TO BUDGET

2013 Actual

GENERAL FUND 10 Comments "for Period.. Budgeted Funds 2013 Budgeted .. ,,1113 to .·•· Remaining .o/o Expende!f.;

4130113 .. d;l,. •.•. ::l.:. . .. I •

10AL100 AMBULANCE I( · ... Yli .· ::~

~-~T~~~n~sf~e~r~~----~~----~--------~--~1,~03~7~,7~9~8~1 ___ ·~·5~1~8,~89=9~··~--~5=1~8~,8~99~

11

~. 1i•11·+rri!SO%

-Transfer To Emergency Management 20,000 10,000. 10,000 ·~ Total 1,057,798 528,899 528,899 · . · ~''~'I·I•~<~<;;,5Q% x

ANIMAL SHELTER ' 1 OAL 101 i>:1;::: :•;i1!1

-Transfer .···'··lh., ... , •"'

1 <•hi 1; 1 .'::·. 1) Reduced 1st quarter payment by ($30,029) to reflect

~~------------------------------~----~12=9L,1=1=0~~~~~~~,~3~~~~=2=6~·------~9~~~5=~~.~--> ____ ~2~7%~prioryearactuali~ake~animnal~percontract Total 129,110 ,.:~ 34,526 94,584 27",6 x APPRAISER 10APOOO .. ' ' 'i!'in 11 f.;.[.,; - Salary and Wage 1,475,128 491;765 983,363 -OOE 11.1;1• 1

' 1 2) Annual Maintenance agreement for Manitron paid in

~~------------------------------~----~14~7~,8=6=0~I~;',!ii~'.'••~'3=2~,1=0~6+-----~1=1=5,~7=54~·~•·M·~'-"--~2~2%~oJanuaryof$13K Total 1,622,988 S23,87l 1,099,115 32% x .&MDIT FINANCE I 10AFOOO .:·.···:,.,,,

- Salary and Wage 343,075 -OOE 42,235 I' .: 2,806 39,429 Total 539,532 1'11 ~·

1157,028 382,504 29% X

BOARD COUNTY COMMISSIONERS 10BCOOO - Salary and Wage 276,600 I " ' ·· 95,S08 181,092 .. 1 .. 13,5% -OOE 9,050 2,040 Total 285,650 97,548 188,103 ,.. 1·; .::134% X CI/CO COMMUNITY RESOURCES 10AL 102 +···'· -Transfer 46,495 23,g4S 23,248 50% Total 46,495 .23i248 23,248 .. SO% X

CLERK 10CCOOO - Salary and Wage 791,299 288,735 502,564 -OOE 12,945 3,522 9,423 Total 804,244 I 292,257 511,988 CONSERVATION DISTRICT 10AL103 -Transfer 45,000 22,500 22,500 ·~~so%

Total 45,000 22,500 22,500 COUNSELOR 10COOOO - Salary and Wage 510,267 fi3;39~ 336,873 34% -OOE 43,866 . : .7,796 Total 554,133 181,190 COUNSELOR- TAX FORECLOSURE 10C0113 • Salary and Wage 3,650 . ' ··1 (1,276 2,374 ·~+·

-OOE 30,350 ,,:"'::,: 1,~8. 28,502 \/{, 6% Total 34,000 3,124 30,876 COURTS, ADMINISTRATIVE JUDGES10CTOOO .. - Salary and Wage 118,000 ,I ' ' 4g,024 75,976 i;;iil~i·h·•r• /• 36% -OOE 1,780,62s .. , ... , E;o6;9ss Total 1,898,625 11 . 648;979 1,249,646 I+IP++··. .,. 34% X

COURTS • CLERK OF DIST CT 10CT115 - Salary and Wage 1,307 (1,307) not budgete('l .. -OOE 208,417 . 38,689 169,728 19% Total 208,417 I ( :I i 39,996 COURTS -COURT SERVICES 10CT114 · .. - Salary and Wage -OOE 174,300 35,353 138,947 · 2o% Total 174,300 35,353 138,947 COURTS • COURT IT 10CT274 - Salary and Wage 120,863 il42/l,76 78,687 •••. .. 35% -OOE :•.1· Total 120,863 78,687 DISTRICT ATTORNEY 10DAOOO - Salary and Wage 3,303,286 1,109,127 2,194,159 -OOE

DISTRICT CORONER 10MEOOO .............. ···:.. .1 .;!!.'! i ·. i!1J ..... .

·Salary and Wage 312,187 117,003' 195,184 1

· ••. • .1;1!1 "'37% - ooE 93,s9o i7;6sL 75,939 1 : . 19% Total 405,777 134,654 271,123

-----------------------------------------------

SHAWNEE COUNTY

COMPARISON OF ACTUAL EXPENDITURES TO BUDGET

2013 ~c;.tual· 1 ••• >'-T ''/,--;,,<,!,,

. for'P~~~~ ·. , Budgeted Funds ,,,,, ' '""-'""! GENERAL FUND 10 2013 Budgeted ~~ Effiendei:l .. Comments

;>;;;:;~/1113 to ' Remaining _-,~,-,:r:-:-,

. wc·4/30/13 ·•• ...

ELECTIONS 10ELOOO .. ·,. · .. :" '"'.'·· i

- Salary and Wage 606,437 216,8671' 389,570 l·ii~· .. ,.,,,,.,,.,, 36% -OOE 379,746 149,0],6 230,730 39%

Total 986,183 , .. 365;883/ 620,300 !''''' .... X

EMERGENCY M,A.NAGEMENT 10EMOOO ;\;;~i.:· .. ;,:;,;.,:,:c~!i:.,;;·":'

- Salary and Wage 165,448 ,66,9~!5 98,512 1.·• 40% -OOE ... ":~:~ 5) Reimbursement from State for Weather Radio

76,900 'i •• 26,99;. 49,909 Program ($8K)

-Transfer -

Total 242,348 .. ~. '"•. 93,9Z7 148,421 39% X EXPOCENTRE 10AL 105 c·· -Transfer 1,487,700 .i·•c•·. 674,329 813,371 "45% Total 1,487,700 6~4,329 813,371 45% X

EXTENSION COUNCIL" 10AL 104 w···

-Transfer 615,013 307,507' 307,507 .... , .. ,,.,,,,.,,, ...• •50%

Total 615,013 307,507 307,507 I '"··W ·.h •• •• • • 50% X

FAIR BOARD ASSOCIATION 10AL106 ....... ..

.. , .. ,, ... · ... •··' ·"···•we .. -Transfer 65,700 · ..•. ,,. •32,850· 32,850 .so%

Total 65,700 \'··;;.:.··· 32,850; 32,850 '";I!;Ji':l:w:,soo~ x

GENERAL EXPENSE ' Util, Ins, 10GEOOO ; 'i'CW·.<··

- Salary and Wage 55,000 .· c·:: - 55,000 0%

-Other Operating Expense ':i 6) Encumbrance for Annual bill- Williis of Greater KC

(Insurance) $180K; Semi-annual interest payment on

6,445,000 "' .. .. 1,819,758 4,625,242 ..... 28% debt COP's $885k

-Transfer •'>?!'" - ·i···if,li!i;•iit! ..

- Capital Outlay 1,040,000 56!5,504 473,496 i 54%

Step Increase -As per BCC Approval 276,557 ,,w .. :·.. ' 276,557 ., , O% ERIP Savings . {1;202,530) 1,202,530 Total 7,540,000 .... ,,1;1183,732 6,632,825 16% X

GENERAL EXPENSE- Debt Service 10DSOOO li'' - Debt Service 7,220,422 .719,836 6,500,586 ·:to%

Total 7,220,422 •.; i .. 719,836 6,500,586 ·. ·'·· i .. 10"Ai HEALTH AGENCY 10AL112 ·:: . •• i ,.

-Transfer 4,453,451 2:449,130 2,004,321 1·11'1;; ... >·1· 1' •• • 55%

Total 4,453,451 2,449,130 2,004,321 ss% x HEALTH AGENCY- AGING SRVCES 10AL1.07

-Transfer 222,316 ··111,158.; 111,158 .. ·.,.50% Total 222,316 111,158 111,158 SO"Ai X HUMAN !'ESOURCES 10HROOO ;, i "''1-

- Salary and Wage 245,326 .. ,.,,

. 76,939 168,387 1,,., .... ;,.,, .. , ... , .. 31%

-Other Operating Expense 7,540 7H.i 6,829 9% Total 252,866 77,651:1 175,217 31% X

IJ: 101TOOO .. ,.,, ... ,.,i .. ,,.,,,,,,i••i•. - Salary and Wage 1,930,748 736,233 1,194,515 38% - Other Operating Expense 963,141

... , 260,101 703,040 i7%

Total 2,893,889 996,33!1. 1,897,555 : 'A"-:"'"'wh;r.$,4%, X

IT- TELEPHONE .. 101T122 pi: ,;,i, [i<i ... ,,.,,.,.,., ...• ,ww ·••· - Other Operating Expense 175,632 16,492 159,140 I'''··· .; ...•. ,;,.:.:, .. 9%

Total 175,632 16,492 159,140 [;;!.!',,.,,., ...• , ... !}%X

JAIL - DETENTION FACILITY '10DFOOO '"·'.:',,.,,. ' .. ,.:.t;.,·:;'.:.·· - Salary and Wage 14,264,045 4,Q69,252 9,294,793 35% - Other Operating Expense

;• ''L 9) Annual bill- Williis of Greater KC {Insurance) $89K 1,260,175 564,418. 695,757 I' ,,.. ...45%

Total 15,524,220 .' s,s33i670. 9,990,551 ' I: ]i/}' ~~~ •"f 13G% X

JAIL· EXPANSION 10DF117 ·•:'.'' - Other Operating Expense 76,200 •.iL<· 25,~157, 50,833 ... ·.··;• .. ~3% Total 76,200 25;357 50,833 [I' .. ·:· iiV·)B3% X

JAIL FOOD SERVICE 10DF120 i , ... , ...

-Other Operating Expense 924,042 ... 264,210 659,832 29"/o Total 924,042

i .. 264,210 659,832 21}% X ..

JAIL HEALTH SERVICES.,. 10DF118 1, .. ;· .... , ...............

- Other Operating Expense 2,570,044 861,824 1,708,220 il>i,, .·,,;. .... ,34% ',::,,,,i"

Total 2,570,044 •··.··· 861;824 1,708,220 I . i '34% X

JAILTRUSTEE.PROGRAM 10DF119 I••· .,. .:.,.,..,.,.;;,.,. ... - Salary and Wage 128,257 41,925 86,332 83% Total 128,257 .;141,925' 86,332 a3% x

.------------------------------------------------------------ -

SHAWNEE COUNTY

COMPARISON OF ACTUAL EXPENDITURES TO BUDGET

>2013 Actual 'i'l',

.... for ~~rio.d Budgeted Funds ...

GENERAL FUND 10 2013 Budgeted 0/o Expende(l : Comments 111/13 to A • Remaining

,[i:::;-;-::::::::::::::::::::::::1::::::::_::::~~-::,' 4~011~ ··::.· .•.

MENTAIJ HEALTH 1.0AL108 .... . ; ......•... : ................ -Transfer 1,826,512 913,256 913,256 50% Total 1,826,512 913,256 913,256 !.•li••••h•··· ···. SO"Ai X

MENTAL RETARDATION 10AL109 ..... ~.~ .> .......... ·······

-Transfer 1,025,540 5l2i'7'70 512,770 :)::so% Total 1,025,540 s~2)77o 512,770 •s.!l"h x P&R-GOIJF 10PR124 ·>•:T;. . . ( - Salary and Wage 809,994 ···224,012 585,982 •··.A•·····.:'28% - Other Operating Expense .. .......... · ····.·g~·~ 10) Encumbered full year of Lake Shawnee Golf Mgt.

790,821 458.171· 332,650 ..... • i i Contract $333K

Total 1,600,815 682,fa3: 918,632 ; ......... 43% X

P & R - REC DEPARTMENT 10PROOO ... ::::::•:. - Salary and Wage 4,036,186 .............. 1)084,640 2,951,546 ······· •·. 27% - Other Operating Expense

...... '1, ,,,_, __ ,,

·.··•·· 11) Encumbered full year of Topeka Premier Umpire l··y· •••••••

........ :: .... :\.~~~ Contract $50k; Encumbered full year of Topeka Civic

1,660,183 773,547 886,636 Theather (Helen Hocker) contract $210,000

Total 5,696,369 ···1,858,187 3,838,182 ,,, '~ :, 'j' 1:,:: 'II:: ::u 33% X

P & R c PARKS DEPT 10PR123 ....... .. ...

- Salary and Wage 3,907,568 1,202,833 2,704,735 ·31% -Other Operating Expense 2,205,736 ·.• 871,381· 1,334,355 40% Total 6,113,304 2,074,214 4,039,089 34% X

P & R- PARK POLICE/CMP 10PR130 ····:••.· ····· .... ··· - Salary and Wage 294,866 76,203 218,663 ···;:·. 26% - Other Operating Expense 35,080 i··1Yii• 7,996 27,084 •.••••• 23%

Total 329,946 84,199 .• 245,747 26% X

P & R- PARK ADMINIWESTLAWN 10PR131 :.•; - Salary and Wage 601,637 194;956 406,681 ·• . 32.% - Other Operating Expense .. .. .... 12) Encumbrance for Annual bill- Willi is of Greater KC

838,970 .. 507,511 331,459 ,,,1'1,-, 60% (Insurance) $108K

Total 1,440,607 702,467 738,140 49% X

PLANNING DEPARTMENT 10PLOOO ..... - Salary and Wage

i·:·: . .. 13) Entry to sweep budgted funds for employee(s) that

262,324 : 136,5421

125,782 : ........ ·:·:·::.···.:····s:z% participated in 2012 Early Retirement Program $51K

- Other Operating Expense 19,470 5,293 14,177 27% Total 281,794 141,835; 139,959 ........... 50% X

PW- BRIDGE MAINTENANCE 10PW127

- Salary and Wage ........... ...... , ... •<·:y;.;y;.····· ............. 14) Entry to sweep budgted funds for employee(s) that

446,577 214,852 231,725 48% participated in 2012 Early Retirement Program $111K

- Other Operating Expense

93,827 ..... i33,885 .

59,942 ::::L_:;<' .····.<.~6% 15) Reimbursement from Ins. Claim settlement ($2.7K)

Total 540,404 h• 248,737 291,667 . •·•··46% X

PW- EQUIPMENT MAINTENANCE 10PW128 ·.· ...

- Salary and Wage 420,892 132,625.· 288,267 32% -Other Operating Expense 1,143,068 ··2.40,239 902,830 21% Total 1,563,960 87.2,864 1,191,096 ······ A'H24% X

PW ·ROAD MAINTENANCE 10PW126 'I'"'

·>:•••d•

- Salary and Wage 1,910,124 528,758 1,381,366 28% - Other Operating Expense 1,846,496 1 ................. ·:h3,304, 1,533,192 ....... 17.% Total 3,756,620 i.:i ii~:: •.. 842,062 • 2,914,558 ··::zz% x PW- ROAD & BRIDGE ADMIN 10PWOOO ft•·•'•'. .. ·· · .. • .• ..! .. l.ll'l!il1111r~li!ti'i!i - Salary and Wage

I• ·.·•.· ,,,~ . .....

.... :··~~~ 16) Entry to sweep budgted funds for employee(s) that

896,754 .. <· .;3os,1oo: 591,654 participated in 2012 Early Retirement Program $65K - Other Operating Expense I ., i '''I : 17) Encumbrance for Annual bill- Williis of Greater KC );/>,'I

229,493 ........ 97,296.: 132,197 i 42% (Insurance) $43K

- Capital Outlay 650,000 650,000 - .; •.••• ;.!i!'l.•'•·· tl.l;iil% Total 1,776,247 1,052,396 723,851 ......... s9",.6 x REGISTER OF DEEDS 10RDOOO .... - Salary and Wage 214,652 ... 7:1;•296 143,356 33% -Other Operating Expense I•

.... •

11. 18) Disbursment of mortgage registration fees collected .... for other counties; after discussion with RoD, this will

'I''"'

·•, ..... :.· .... : ... S3% 5,800 4,801 999 be reimbursed $3.8K

Total 220,452 . 76,097 144,354 .... ..

35% X

SHAWNEE COUNTY

COMPARISON OF ACTUAL EXPENDITURES TO BUDGET

GENERAL FUND 10 Comments

Adjustment for 2nd quarter transfers- 4/6

SHAWNEE COUNTY

COMPARISION OF REVENUES FOR 2012-2013

APRIL 2013

1

2

3

4

5

1) 1st half collections of commercial and residential real estate taxes up

2) Increase due to large recording for Westar (approx. $6SOK)

3) Home Depot 351k, Target (SALY) 200k

SHAWNEE COUNTY COMPARISION OF REVENUES FOR 2012-2013

APRIL 2013

4) Penalties and interest on delinquent taxes are up, due to rise in delinquent taxes

5) Increase in userfees

6) Difference due to amount agreed upon in P&R merger.

6

Rezac, Jane

From: Sent: To: Cc:

MEMO

Rezac, Jane Tuesday, May 07, 2013 9:12AM Archer, Bob; Cook, Kevin; Department Heads 'jcolson@topeka.org'; 'Doug Kinsinger'; Buhler, Shelly

TO: County Commission/ Department Directors and Elected Officials

FROM: Commissioner Buhler

DATE: May 5, 2013

PURPOSE: Countywide Sales Tax Discussion

On Thursday, May 16th the Commission will discuss the Countywide Sales Tax. This will be part of the regular commission agenda. Schedule of discussion will be as follows:

History of the Countywide Sales Tax- Rich Eckert

Currently Identified County Priorities to Consider for the Countywide Sales Tax 2016-Public Works/Road Projects and Bridges- Tom Vlach and Tom Flannigan ExpoCentre- HR Cook

Discussion of Steps to Advance Public Vote- Andrew Howell and Rich Eckert

1