BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, APRIL … · 4/13/2020 · Oblander, Pat Thursday,...

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, APRIL 13, 2020, 9:00AM

COMMISSION CHAMBERS, ROOM B-11

I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Consider authorization and execution of Contract C148-2020, annual agreement with LogMein, Inc., for remote computer access services at the 500 count tier at a cost of$5,999.99 with funding from the 2020 Information Technology budget.

2. Consider approval of request to increase monthly spending for Microsoft Azure Platform services used as a hosting platform for a number of software applications to provide services to the general public or other select entities from $3,000.00/mo. to $5,000.00/mo. with funding from the 2020 Information Technology budget.

3. Consider approval of request to pay invoices from the Diversion Fund account in a total amount of $1,591.50-District Attorney.

4. Consider approval of request for departments to use Zoom Video with subscriptions paid from the departmental budget-Administrative Services.

5. Acknowledge receipt of correspondence from Sheriff Hill regarding renewal of annual maintenance (Contract C149-2020) with CBS Manhattan, LLC for door access control, CCTV and intrusion alarms at the Law Enforcement Center at a cost of $38,857.00 with funding from the 2020 budget-Sheriff's Office.

6. Consider acceptance of one permanent public right-of-way easement for the SE 45th Street- SE Berryton/ West Edge Road to SE East Edge Road project and authorization to pay property owner the agreed settlement amount-Public Works.

7. Consider approval of claim by Jeff Watson in the amount of$2,500.00-County Counselor.

8. Consider authorization and execution of Contract ClS0-2020, amendment to Contract C191-20 17, with Curb Appeal Power Wash, LLC to extend the current agreement for an additional year with funding from the appropriate divisions' operating budgets.

9. Acknowledge receipt and consider approval of Commission meeting minutes of February 3, 10, 13, 17, 20, 24, and 27, 2020-County Clerk.

10. Consider acceptance of the 2019 Township, Fire Districts and Shawnee Center Cemetery Annual Reports-County Clerk.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. PUBLIC WORKS- Curt Niehaus

1. Consider approval of request to award the bid to Bettis Asphalt & Construction, Inc. for 55,240 sq. yds. ofHMA milling and sweeping services on various county roads at a cost of$3.46/ sq. yd. with funding from the Road Maintenance Fund.

C. PARKS + REC - Tim Laurent

1. Consider approval and execution on the Right of Way Acquisition Agreements and Temporary Easement for four parcels totaling $61,379.00 for the Deer Creek Trail with funding from the Parks + Recreation Building Maintenance Fund.

2. Consider approval of request to pay an invoice utilizing 2020 Contingency funds in the amount of $1,816.86 to Torgeson Electric for repairs to the pedestal service rack for the parking lot lights at Hillcrest Community Center caused by a hit-and-run.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

Memorandum

Date: April 02, 2020

To: Board of County Commissioners

From: Pat Oblander, Information Technology Director

RE: LogMeln License Renewal.

rrr '-Shawnee County

Information Technology Room 205, Courthouse

200 SE 7th Street Topeka, Kansas 66603-3933

The Information Technology department is seeking approval to renew and increase an annual

contract (C154-2019) with LogMeln, Inc. for remote computer access services. Shawnee

County currently has a 250 user license for use of this product. With the number of people

working from home due to the COVID-19 pandemic increasing daily, we are approaching that

limit.

We would like to move up to the next licensing tier to insure continuity of services. That would

allow us to use up to 500 copies of the product. Pricing for this tier has been set at $5,999.99

for the 2020 renewal.

Due to the benefits provided by r.emote access for county workers that may need to access

computer systems remotely (out of town travel, after-hours access, inclement weather events,

working from home, etc.) the Information Technology department recommends renewal of this

service at the 500 count tier.

Funding to support this item, $5,999.99, is contained within the Information Technology 2020

budget.

CPO/~

phone 785-.233-8.200 exl 11030

Magee, Frank

From: Sent: To: Subject:

From: Brzon, Jonathan

Oblander, Pat Thursday, April 02, 2020 1:58 PM Magee, Frank FW: Renewal Quote Please

Sent: Thursday, April 02, 2020 9:53AM To: Crowl, James Cc: Oblander, Pat Subject: Re: Renewal Quote Please

Pat, Approved as to form and legality. Please save a copy of their terms and conditions found at the hyperlink in the order. They are upd?ted with Covid-19 emergency license terms. Thanks JCB

On Apr 2, 2020, at 9:24AM, Crowl, James <[email protected]> wrote:

Jonathan,

Please review this contract for Pat.

Thank you,

James M. Crowl Shawnee County Counselor 785-251-4481

From: Oblander, Pat Sent: Thursday, April 2, 2020 9:14AM To: Crowl, James <[email protected]> Subject: FW: Renewal Quote Please

Jim,

Can you or Jonathan take a look at the attached renewal for LogMeln Licenses and, if everything looks OK, send me the email version of the Form and legality stamp? It is the same as what we have been renewing for many years now with LogMeln but this time around we are increasing the license count from 250 to 500 to accommodate all of the new work from home arrangements.

1

LogM4 LogMeln USA, Inc. 333 Summer Street Boston, MA 02210

CONTACT INFORMATION. Customer: Shawnee County Address: 1515 SW Saline, Topeka, Kansas United States, 66618

Main Contact: Email: Phone:

Jo Atkinson [email protected] (785) 251-6093

LogMeln Account Email: [email protected]

VAT/TVAJABN Number:

TERM & BILLING INFORMATION.

Term and Billing Frequency: Annual Annual

Payment Method: Invoice

AGREEMENT.

LogMeln Representative:

SHAWNEE COUNTY .tONTRAcr il C \ '-\ 0 -~o~o

"'"ORDER!IeRM

Name: Bob Callahan Email: bobby [email protected] Phone: (781) 850-1336 Fax:

QUOTE OR OlD#: 00258151 UID#: LMI Opp ID #: 1908133987228

Quote Date: 04-01-2020

Quote Expiration Date: 04-21-2020

EXCEPT AS EXPRESSLY SET FORTH HEREIN, BY SIGNING AND RETURNING THIS ORDER TO LOGMEIN, YOU CONFIRM THIS IS AN ORDER FOR THE LMI SERVICE(S) LISTED HEREIN AND AGREE TO THE TERMS OF SERVICE https://www.logmeininc.comllegal/terms-and-conditions WHICH APPLY TO YOUR CONTINUED USE OF ALL SERVICES AND SHALL PREVAIL OVER ANY TERMS OTHERWISE REFERENCED IN A PURCHASE ORDER.

Supplemental Terms: Notwithstanding anything to the contrary in the Agreement, the following supplemental Terms apply:

Purchase Order Process: If the order is in excess of 25k USD, or equivalent, LogMeln requires a PO with the executed Order in the name of the contracting entity noted above. Please complete: Require a PO? Requires a PO, see below: Customer PO#: PO Expiration Date (if applicable):

SIGNATURES. By signing below, the signatory represents it is legally authorized to enter into the Agreement and agrees to be bound to all terms . h A contained 1n t e :~,greement.

CUSTOMER: Shawnee County If Billing Contact is different than above, please provide:

Signature: Billing Address:

Name: Billing/Invoicing Contact: Telephone:

Title: Email:

Customer Authorized Signatory

Date:

SERVICES & FEE SUMMARY. You agree to use the Services in accordance with the applicable Use Levels. All fees are exclusive of VAT, GST and any other applicable taxes and/or fees.

TOTAL AMOUNT: USD 5,999.99

Memorandum

Date: April 6, 2020


From: Pat Oblander, Information Technology Director

RE: Increase Funding to Windows Azure Platform Services.

Shawnee County

Information Technology Room 205. Courthouse

200 SE 7th Street

Topeka, Kansas 66603-3933

The Information Technology department is seeking approval to increase our monthly spending

for Microsoft Azure Platform services from $3000.00/month (as approved originally on C364-

2013) to $5,000.00/month. These services are used as a hosting platform for a number of

software applications that the county uses to provide services to the general public or other

select entities. Examples of these services include certain county website pages, customer

queuing systems, and other applications used by internal county departments. Services will be

billed on a monthly basis and may be terminated at any time with no early termination fees.

Funding to support this issue, not to exceed $5,000.00 per month, is included in the 2020

Information Technology budget.

CPO/FHM

phone 785-2.1.1-8200 exl *0.10

TO:

OFFICE OF THE DISTRICT ATTORNEY THIRD JUDICIAL DISTRICT OF KANSAS

Michael F. Kagay, District Attorney

MEMORANDUM

Board of County Commissioners

FROM: Michael F. Kagay, District Attorney !\I'-

DATE: April 6, 2020

RE: Request for Diversion Fund Payments

The District Attorney's Office wishes to pay the following invoices from its Diversion Fund account:

1) Underground Vaults & Storage for shred service a) Invoice No. 211843 dated March 31,2020 in the amount of$141.00

2) Verizon for monthly cell service a) Invoice No. 9851636244 dated April1, 2020 in the amount of$1,168.50

3) Willard & Schuyler Reporting for transcript fees a) Invoice No. 1143 dated April 2, 2020 in the amount of $282.00

The District Attorney's Office hereby requests placement on the consent agenda for consideration of the above itemized invoices, in the total amount of$1,591.50 to be paid from the Diversion Fund account.

Shawnee County Courthouse 200 SE 7th Street, Suite 214 • Topeka, Kansas 66603 • (785) 251-4330

For Security, Forever. P.O. Box 1723 Hutchinson, KS 67504-1723 Telephone# 620-662-6769 Fax# 620-662-8871 Email: [email protected]

Bill To

Shawnee County District Attorney's Office 200 SE Seventh Street, #214 Topeka, KS 66603

Invoice Date I Invoice#

03/3112020 IJ

211843

r----------------------------------------------------------~ I I I I I I

i For invoice questions ! 1 For those being serviced by our Manhattan & Kansas City, Salina l

locations: i Contact Kathy Burroughs @ 620-662-6769 ext 4209 i Email- [email protected] :

For those being serviced by our Wichita and Hays locations: Contact Traci Brenden @ 785-625-2111 ext 2502 Email- [email protected]

I I I I I I I I I I I I I

----------------------------------------------------------~

Please return top portion of invoice with your payment

Date of Service Description

03/06/2020 Shred Service: 4- 64 gallon container(s) 03/13/2020 Shred Service: 4- 64 gallon container(s) 03/27/2020 Shred Service: 4- 64 gallon container(s)

Certificate of Destruction fOR. INEQ ., Document Resources certifies that the documents '~ ~ ~. .

or materials from the Agreement of Service contract(s) referenced above (unless otherwise noted) are processed in accordance with the

policies and procedures as set forth by the National Association of Information Destruction (NAID).

Agreement# Amount

264746 47.00 264793 47.00 264869 47.00

Total $141.00

Customer Total Balance $141.00

verizon"' PO BOX489 NEWARK, NJ 07101-0489

KEYLINE 1,11 mii,,,JJ,,II,,,IJIIJull,l,lm,IIJullm,lll

SHAWNEE COUNTY DISTRICT ATTORNEY 200 SE 7TH ST STE 214 TOPEKA, KS 66603-3933

verizon"' SHAWNEE COUNTY DISTRICT ATTORNEY 200 SE 7TH ST STE 214 TOPEKA, KS 66603-3933

Change your address at http://sso.verizonenterprise.com

Quick Bill Summary

Previous Balance (see back tor details) Payment -Thank You

Balance Forward

Monthly Charges Usage and Purchase Charges

Voice Messaging Data

Surcharges and Other Charges & Credits

Taxes, Governmental Surcharges & Fees

Total Current Charges

Total Charges Due by April 23, 2020

Bill Date Account Number Invoice Number

April 01. 2020

9851636244

Mar 02 - Apr 01

$1,167.05

-$1,167.05

$.00

$1,082.73

$.00

$.60

$.00

$66.27

$18.90

$1,168.50

$1,168.50

Total Amount Due by April23, 2020 Make check payable to Verizon Wireless. Please return this remit slip with payment. $1,168.50

$0,DDD.DD PO BOX 16810 NEWARK, NJ 07101-6810

JIJ,,,J, .. J .. ,JJIJ .. , ... IJ,JJ,,J,,J, .. ,JIII, .. ,JJ,,J

98516362440106870888520000100000116850000001168507

Fax 785-251-4941

Shawnee County

AUDIT -FINANCE OFFICE


From: Betty Greiner, Director of Administrative Services

Date: April 6, 2020

RE: Request approval of Zoom subscriptions

Suite 201, Courthouse 200 SE 7th Street

Topeka, KS 66603-3903

I am requesting approval for departments to use Zoom Video. With departments exercising social distancing and working from home, Zoom Video conferencing provides a needed tool to prevent face-to-face meetings.

If approved, these subscriptions will be paid from the department's budget.

Phone 785-251-4307

April 1, 2020

Shawnee County

Sheriff's Office Sheriff Brian C. Hill

Law Enforcement Center 320 S. KANSAS, SUITE 200

TOPEKA, KANSAS 66603-3641 785-251-2200

MEMORANDUM

To: Board of Shawnee County Commissioners

From: Sheriff Brian C. Hill

Re: Renewal of Door Access Maintenance Contract

We will be renewing our annual maintenance contract with CBS Manhattan, LLC, for door access control, CCTV and Intrusion alarms at the Law Enforcement Center. The period of the contract will be from May 4, 2020 to May 3, 2021 at a cost of $38,857 and will be paid from 2020 budget funds.

Please place this on your April16, 2019 consent agenda.

If you have any questions please let me know.

Sincerely,

Brian C. Hill, Sheriff Shawnee County

SHAWNEE COUN! l

CONTRACT ~C.I~~-~~020

Shawnee County Sheriff's Office 2020 Maintenance Agreement

Authorization

I, being an authorized representative of the above mentioned customer, authorize

CBS Door & Hardware, LLC doing business as CBS Manhattan, LLC to proceed with

the continuation of the 2012 Door Access Maintenance Agreement from the dates listed below for a period of one year.

The language and cost ($38,857.00) will remain the same as the 2012 Maintenance Agreement.

The term of the contract will be from May 4th, 2020 to May 3rd, 2021.

' Accepted by: ,c~c_ J-f --U Date: '-1 · fo ,;._ D

Brian C. Hill, Sheriff

Shawnee County Sheriffs Office

,;

1 <::. f , 0 ~ 1 ; i ·I . ' j l •. • . I Ll ' 1 ' ",.., '

Authorized by: ' . )_.V\A.f v\J rr1 ~Date: I I c. I t...iJW Michael Wagonner 1j /

***Any future additions, changes or other alterations to the systems listed above from their present state at the

time of the signing of this agreement, maybe subject to additional monthly charges to include those changes to this agreement.

SECTION Ill

SCOPE OF PROPOSAL

Scope of the Proposal: 'The Shawnee County Sheriffs Office, sometimes referred to as "the Sheriff's Office/' is seeking a Vendor, to provide warranty service repairs and support for the systems listed below:

a. Provide support fo·r the Nexwatch (Pro Watch) by Honeywell. Access Control software program, hardware, server operating system and Nexwatch (Pro Watch) domain located at the Shawnee County Sheriffs Office. (Law Enforcement Center).

b. Provide support fo.r the Access Control hardware and software located at the Shawnee County Sheriffs Office Training Complex.

c. Provide support for the Shawnee County Sheriff's Office CCTV system and Rapid Eye DVR e~tuipment. . .

d. Provide support for the Existing Access Control Hardware, CCTV system and Fusion DVR equipment located at the Shawnee County Courthouse.

e. Provide support for the CCTV system and Rapid Eye DVR located at the Shawnee County_T,reasurer's Office.

f. Provide support fQr the Access Control Hardware and CCTV system located in the Shawnee c;~unty Sheniffs Office.

g. Provide support for the existing system at the Shawnee County Coroners Office.

h. Provide Nexwatch SSA for Corporate Edition System. 1. The fire/burglary fllann panels locate~d at 133 NE 46111 Street and 7437 SE

California. :.i

j. Install new servel)for Door Access system (Provided by SNSO) k. Install new versio.l} of Pro Watch software on server (Provided SNSO)

The Shawnee County Sherriff's Oftice service agreement shall provide support for the above mentioned systems by accoliJplishing the following:

a. Establishing appw,ved protocol for access into the server and remote maintenance capapilities; which wHl allow for trouble shooting and downloads upon i'~quest.

b. Servicing, repairing or replacing of any and/or All equipment, wiring, and other system hard~arc that causes the above named systems to not operate in their intended fashions.

c. Semi-annual hardware testing and inspections of user logs to insure system integrity. .,

d. Guaranteed servipe within 24 hours on system critical problems. e. Guaranteed servic;e within 72 hours on system non-critical problems. f. Semi-annual Win4ows security updates for the Nexwatch Server

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g. After hour servic~: calls for software or hardware issue causing llllsecured doors. ''

h. All costs for repaWreplacement parts and labor 1. The selected vendor will track all Shawnee County service tickets for the

duration of this agreement and provide monthly email statements indicating the dollar amount spent on service and the total dollar amount left at the time of the email. At the end ofthe 12 month period; will calculate the actual dollar amount that wouf4 have been spent on service. If the total of service calls during the agreement period is less than the amount paid minus the Software Agreement cost, Shawnee County Sheriff Office will be credited the difference for the purchase of new product. If the cost is greater than the contact amount roi,nus the Software Agreement cost, Shawnee County Sheriffs Office will owe no additional funds.

System critical problems are problems that would prevent the system from performing its intended function (i.e. inability to communicate alarm signals, an electronically controlled door that will not lock, etc.). System nori;critical problem are problems that will not prevent normal operation (i.e. low batteries, an alar~ zone that can be bypassed, etc.). Twenty-four hour and seventy-two hour guarantees do not 1guarantee that the prohlems can be repaired in this time frame, but rather that we will be on s'ite within this time to detennine what problems exist, and make repairs as soon as possible (no_rmally on the same trip).

The Shawnee County Sherriff's Offrce service agreement does not include warranty r·epairs or support for: i

a. Any damages caused by abu~e, misuse, unauthorized modifications, remodeling, upgrades, or acts of God (i.e. ,floods, fire, tornadoes, etc.).

b. Repairs that cannot be made until other problems are corrected (i.e. phone line or power outages) ·

The selected vendor will make every effort to keep parts on hand for any repairs, In the event of a failure of equipment that must be 6rdered, the selected vendor wiU make temporary repairs until parts can be obtained.

;

Shawnee County Sherriff's Officc.:~arranty service t·epairs and support shall include the listed installs: ·

1. Access Control included in Maintenance Agreement: a. Shawnee Collllty Cor,oner's Office b. All Access Control points at the Shawnee County Courthouse, 200 SE ih Topeka,

Kansas c. All Access Control po,ints at Shawnee CoLmty Sheriff's Office, 320 SE Ka!).sas,

Topeka, Kansas : d. All Access points at ~hawnee County Sheriff Training Complex, 7437 SE

California, Berryton, Kansas.

2. C.lg~J! Circ!.!.i.Uhl~ . .'<i.l!iQ.u.S__yj_t~n!l.CCTVlincludcdju..Mw.ntenmFc Agreement: a. ShaWllee County Shei·iffCCTV located at 320 SE Kansas Topeka, Kansas b. ShaWllee County Cmh·thouse Digital Video at SNCO Courlhouse, 200 SE i 11

Topeka, Kansas . c. Rapid Eye DVR's IodAted in SNCO Courthouse, 2oo SE ih Topeka, Kansas

3. Almm Monitoring included in MaintC)l{lnce_~greement: h

a. Shawnee County She1:iffNorth Storage Building at 133 NE 46t Street b. Shawnee County Sheriff Training Complex at 7437SE Califomia

Upon alarm, the selected vendor shali have the capability or render capable the ability for both alann panels at the Shawnee County Sheriffs North Storage and the Shawnee County Sheriff's Training Complex, to alerUtelephone the Shawnee County Emergency Corrummications Center located at 320 SE Kansas Topeka, Kansas.

The selected vendor shall have a mairitenance technician reside no more than a ( 1 00) miles from 320 SE Kansas Topeka, Kansas. ····

\',

The original term of this warranty/service agreement shall be for (12) full calendar months after the date on this agreem,~nt and will automatically continue for successive one (1) year periods from the last day of the original term unless either party gives the other at least thirty (3 0) days prior written notice of its intention to cancel the agreement at the end of the original term or at the end of any ren~wal term. Written notice shall include: Email or letter. A new RFP received via email shall serve as written notice to cancel the successive one- year period agreement.

Contractor's Statement of Agreement

Shawnee County, Kansas requires that all contracts of Shawnee County and its · agencies include specific provisions to ensure equal employment opportunity and that all vendors provide evidence of \tl.8 adoption of an equal employment opportunity program. To comply with these r~quirements, all persons wishing to enter into a contract with the Shawnee County shall complete and sign this agreement. .

The vendor agrees to:

1. Comply with K.S.A. 44-1030 requiring that:

(A) The vendor shall· observe the provisions of the Kansas act against · discrimination and shall not discriminate against any person in the

performance. of work under the present contract because of race, religion, color, sex, disability unrelated to such person's ability to engage in the particular work, national origin or ancestry;

2.

3.

r.

(B) In all solicitations or advertisements for employees, the vendor shall include the phrase, "equal opportunity employer," or a similar phrase to be approved by the Shawnee County Sheriff's Office;

(C) If the vendor fails td "comply with the manner in which the vendor reports to the Shawnee County Sheriff's Office· in accordance with the provisions of K.SA 44-1031, the vendor shall be deemed to have breached the present contract and it ma:;/be cancelled, terminated or suspended, in whole or in part, by the contracting agency; · ·

(D) If the vendor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the Shawnee County Sheriff's Office which has ~ecome final, the vendor shall be deemed to have breached the present contract and it may ·be cancelled, terminated or suspended, in whole or in part, by the contracting agency; and

(E) The vendor shall iri~lude the provisions of paragraphs (A) through (D) in every sub-contract 9r purchase order so that such provisions will be binding upon such sub-con~ractor or vendor.

Guarantee that during the ·performance of any Shawnee County Sheriffs Office vendor agreement the ve'ilcJor, sub-contractor, vendor, or supplier of the Sheriff's Office shaH comply with all·'provisions of the Civil· Rights Act of 1866 as amended,·; Civil Rights Act of 1964 as~ amended, Equal Employment Opportunity Act of 1972. as amended, Executive Order 11246, Age Discrimination in Employment Act of 1967 as amended, Americans with Disabilities Act of 1990 and Rehabilitation Act · of 1973 as amended, Equal Pay Act of 1963 and any regulations or amendments thereto:· :i,

Supmit to t~e · Shawnee.!~county Sheriffs Office a written affirmative action program, a certificate of c'ompliance or such other certificate as is acceptable to the Sheriff's Office which' is evidence of th~ adoption of an affirmative action program. ,. ·

it The vendor agrees to maifutain a current and accurate plan on file with the Sheriffs Office and shall update the 'plan as needed.

-:A~~cJ?tL~--~~2.~nl£,.,.._. __ ·~ \6~c·t \f-J-tN\aJ;jt-•.f ",

·, ,·

Signature and Title ' Date

CONTRACTUAL PROVISIONS ATTACHMENT

1. TERMS HEREIN CONTRbLUNG PROVISIONS It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporateq.

2. AGREEMENT WITH KANSAS LAW All contractual agreements shall be subject to, governed by, and construed according to the laws of th,e State of Kansas.

3. DISCLAIMER OF LIABILITY Neither the Sheriff's Office nor any departments or divisions thereof shall hold harmless or indemnify any,.vendor.

~ .. !····

4. ANTI-DISCRIMINATION CLAUSE The vendor agrees: (a) .to comply with all federal, state, and local laws and ordinances prohib;ting unlawful and to not unlawfully discriminate against any person because of race, rE;'!Iigion, creed, color, age, sex, disability, national origin or ancestry in the admission or access to, or treatment or employment in, its programs or activities; (b} to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer;" and (c) to include those · provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor. The vendor understands and agrees that the failure to comply with the requirements of this pa~agraph may constitute a breach of contract, and the contract may be cancelled, terminated or suspended, in whole or in part by Shawn~e County.

5. ACCEPTANCE OF CONTRACT This contract shall not be) .considered accepted, approved or otherwise effective until the legally required approvals and certifications have been given.

·:'(

6. ARBITRATION, DAMAGES, WARRANTIES Notwithstanding any lang~,age to the contrary, no interpretation shall be allowed to find the Shawnee CounJy Sheriff's Office or any department or division. thereof has agreed to binding arbljration, or the payment of damages or p~nalties upon the occurrence of a contii;{gency. Further, the Sheriff's Office shall not agree to pay attorney fees or late :payment charges, and no provision will be given effect

i•

which attempts to exclud~~ modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a pa1iicular purpose. ,.·

7. REPRESENTATIVE'S AUTHORITY TO CONTRACT By signing this contract, tlie representative of the vendor thereby represents that such person is duly authorized by the vendor to execute this contract on behalf of the vendor and that the Vendor agreAS to hA bound by the provisions thereof.

8. RESPONSIBILITY FOR TAxES The Shawnee County Sheriff'.s Office shall not be responsible for, nor indemnify a vencjor for, any federal, state or local taxes, which may be imposed or levied upon the subject matter of this contract.

9. INSURANCE The Shawnee County S~eriff's Office shall not be required to purchase any insurance against loss or .clamage to any personal property to which this contract relates. Subject to the pr~yisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor shalrbear the risk of any loss or damage to any personal property in which the vendor holds title .

Vendor:

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{i3s.·~vvtoalj,cJ:l:att t LL I

AUTHORIZED SIGNATURE: ~U~--(C

:,·,:

>- Submit with your proposal

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r--------------------------------------~--

SHAWNEE COUNTY DEPARTMENT of PUBLIC WORKS

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

CURT F. NIEHAUS, P.E. DIRECTOR OF PUBLIC WORKS

COUNTY ENGINEER

MEMORANDUM

Date: April 3, 2020

To: Board of County Commissioners for CONSENT AGENDA

From: Jeffrey V. Hunt, P.E. Deputy Director of Public Works

Re: Right-of-Way Acquisition SE 451h Street- SE Berryton/West Edge Road to SE East Edge Road Project No. S-701007-00

Public Works has reached agreement with the property owner listed below for right-of-way necessary to construct the above referenced project.

Public Works requests authorization to pay the settlement amounts listed below.

Owner

Gregory P. Gosser

Item

Permanent Public Right-ofWay Easement

Tract No.

7

Value

$575.00

The Board of County Commission approved a Project Budget for this project at their regular schedule meeting of October 10, 2019.

Funding sources for this project come from the following: • 2019, 2020 & 2021 Public Works Special Highway Fund • 2020 Public Works Special Bridge Fund • 2019 & 2020 Countywide Y2 cent Sales Tax- Bridges • FFY 2017, 2020, & 2021 Federal Fund Obligation Authority available for Exchange with KDOT

for state dollars. • Public Works Operating Budget 2020 & 2021 (10PWOOO I 50810). • 2019 SNCO Parks and Recreation • 2019 Gary Ormsby Street Project Residuals

Sufficient funds are available in Account GL 361FOOO I JL 302070107. No detrimental budgetary implications are anticipated as a result of this requested expenditure.

attachment

SHAWNEE COUNTY AUTHORIZATION FOR VOUCHER PAYMENT

DATE: April3, 2020

CHARGE TO: 36IFOOO 50376 302070107

BY: Jeffrey V. Hunt, PE, Deputy Director of Public Works

PLEASE PAY TO:

AMOUNT: $575

FOR: Tract No.7

Gregory P. Gosser 2651 SE 45th Street Topeka, Kansas 66609-9306

Permanent Public Right -of-Way Easement

3535-155

SE 45th Street: SE California to SE Croco Road- Phase I SE Berryton to SE East Edge Shawnee County Project No. S-701007-00

ACCEPTED/APPROVED BY BOCC: February 10, 2020; Agenda Item No. III -No.1 0

Project: S-701007.01

Shawnee County

SHAWNEE COUNTY, KANSAS OFFER TO PURCHASE

STATEMENT OF COMPENSATION

Location: 2651 SE 45111 Street, Topeka, Kansas 66609-9347

Dear property Owner:

Date: January 2, 2020

Tract No. : P.E.# 7

Shawnee County, Kansas, has approved a program for the construction and improvements of the above-referenced project. To accomplish the anticipated improvements, it will be necessary to acquire certain real property interests as indicated on the engineering plan and more particularly described in the instruments which will be presented to you for proper signatures, if you are receptive to the offer.

Based upon the fair market value of such real property interests, as determined by established procedures, Shawnee County, Kansas, offers you the sum of Five Hundred Seventy Five Dollars ($575.00), for your real property interests, which has been de~ermined to be just compensation.

The amount quoted includes the following items:

Real Property to be acquired as right of way: N/ A

Buildings acquired with right of way: N/A

Other easements, if any:

Permanent: 1,980 sq. ft. Temporary: N/ A

This offer is based upon a review and analysis of an appraisal of this property or analysis of available data by a qualified individual.

Value of the right of way to be acquired Value of permanent easement to be acquired Value oftemporary easement to be acquired Damages/Cost to Cure: None

TOTAL COMPENSATION Or Say

$N/A $574.00 $N/A $N/A $574.00 $ 575.00

INFORMATION FOR USE IN PREPARATION OF FORM 1099-S

REQUEST FOR TAXPAYER IDENTIFICATION NUMBER

You are required by law to furnish to the Transferee, Shawnee County, Kansas, your correct taxpayer identification number. If you do not provide your correct taxpayer identification, you may be subject· to civil or criminal penalties imposed by law. (Tax Reform Act of 1986, Section 6045 [e])

1. NAME OF SELLER:

2. MAILING ADDRESS:

3. TAX I.D. NO. OR SOCIAL SECURITY NO.

Gregory P. Gosser

2001 SE 6th Street Topeka, Kansas 66607-2014

4. PROPERTY AFFECTED: 2651 SE 45th Street, Topeka, Kansas 66609-9347

5. GROSS PROCEEDS: Fee Simple N/A Permanent Easement $575.00

Temporary Easement N/A Other N/A

6. If proceeds are to be divided, you must designate how much to report to each seller, and you must provide this certification for each recipient.

Under penalties of perjury, I certify that the number shown on this statement is my correct taxpayer identification number. I am a U.S. person (including a U.S. resident alien). I also understand that this information may be reported to the Internal

P. Gosser

BELOW THIS LINE FOR OFFICE USE ONLY

Project No. S-701007.01 Parcel No.P.E.#7 Date Signed J~f/-U

Individual XX Corporation Other

Form W-9 Request for Taxpayer Give Form to the

(Rev. October 201 B) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. lntemal Revenue Service ,... Go to www.irs.gov/FormW9 for instructions and the latest information.

1 Na~ shown on your,me t0::urn). Name is required on this line; do not leave this line blank.

"' .. • )"0 .SJ .e-.v-2 Business name/disregarded entity name, if different from above

c<i 3 Check appropriate box for federal tax classification of the person whose name Is entered on line 1. Check only one of the 4 Exemptions (codes apply only to 0> Ol following seven boxes. certain entities, not individuals; see l1l n. Instructions on page 3): c: ~ Individual/sole proprietor or LlJ C Corporation D S Corporation OJ Partnership ICI TrusVestate 0

• VI single-member LLC Exempt payee code (if any) QJ c: c.o ~t lO Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership),... ... :J Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting 0 ...

1:1ii LLC if the LLC Is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code (if any) ·~ .E another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that a. 0 Is disregarded from the owner should check the appropriate box for the tax classification of its owner. !E

0 g Other (see instructions) ,... (Applies to accounts msln/alned outside the U.S.) QJ c. 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optionaQ (/)

0> 2651 SE 45th Street Q) n (/)

6 City. state, and ZIP code , qj, Topeka, Kansas~ ~-6~tJ1 7 List account number(s) here (optlonaQ

•::m; ••• Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid I Social security number I backu withholdin . For individuals, this is enerall our social securit nurnber SSN . However, for a p g g yy y ( ) resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

' -~-::::I Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I arn a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out itern 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than interest and dividends, yo are not req · d to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of U.S. person,..

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification nurnber (!TIN), adoption taxpayer identification number (A TIN), or employer identification nurnber (EIN), to report on an information return the amount paid to you, or other amount reportable on an Information return. Examples of information returns include, but are not limited to, the following.

• Form 1 099-INT (interest earned or paid)

Cat. No. 10231X

Date,..

• Forrn 1 099-DIV (dividends, including those from stocks or mutual funds) i

• Forrn 1 09g-MJSC (various types of income, prizes, awards, or gross proceeds)

• Form 1 099-B (stock or mutual fund sales and certain other transactions by brokers)

• Form 1 099-S (proceeds from real estate transactions)

• Form 1 099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1 098-E (student loan interest), 1098-T (tuition)

• Forrn 1 099~C (canceled debt)

• Form 1 099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Form W-9 (Rev. 10-2018)

..

Easement No. 7 Project No. S-701 007.01, SE 451h Street from SE Berryton Road to SE East Edge Road

PERMANENT PUBLIC RIGHT-OF-WAY EASEMENT ~ l"-:2-0 ZJ() 'if

THIS INDENTURE, made this /( day of hv;,rv{"" , ~ by and between Greaorv P. Gosser, a sinale oerson. hereinafter referred to as the Landowner; and THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, hereinafter referred to as the County.

WITNESSETH, that the Landowner in consideration of one dollar and no/100 ($1.00) and other valuable considerations, the receipt of which is hereby acknowledged, does for itself, its heirs and assigns, hereby grant, bargain, sell, and convey unto the County, a permanent public right-of-way easement for vehicular and pedestrian traffic together with the attendant customary uses, including drainage and utilities over, under, through, across, and along all the following described real estate in the County of Shawnee, and State of Kansas, to-wit:

A tract of land in the Northeast Quarter of Section 28, Township 12 South, Range 16 East of the 6th Principal Meridian in Shawnee County, Kansas, described as follows:

Commencing at the Northeast comer of the Northeast Quarter of Section 28, Township 12 South, Range 16 East;

Thence westerly on the north line of the Northeast Quarter of Section 28, Township 12 South, Range 16 East, on a bearing of South 88 degrees 52 minutes 09 seconds West (assumed), a distance of 653.40 feet to the point of beginning;

Thence southerly on a bearing of South 01 degrees 40 minutes 20 seconds East a distance of 42.89 feet to the existing south right of way line of SE 45m Street;

Thence southerly on a bearing of South 01 degrees 40 minutes 20 seconds East a distance of 13.73 feet;

Thence westerly on a bearing of North 88 degrees 45 minutes 29 seconds West a distance of 63.42 feet;

Thence westerly on a bearing of South 87 degrees 21 minutes 30 seconds West a distance of 136.68 feet;

Thence northerly on a bearing of North 01 degrees 40 minutes 20 seconds West a distance of 9. 62 feet to the existing south right of way tine of SE 45th Street;

Thence northerly on a bearing of North 01 degrees 40 minutes 20 seconds West a distance of 47.98 feet to the north line of the Northeast Quarter of Section 28, Township 12 South, Range 16 East;

Thence easterly on the north line of the Northeast Quarter of Section 28, Township 12 South, Range 16 East, on a bearing of North 88 degrees 52 minutes 09 seconds East, a distance of 200.00 feet to the point of beginning.

The above tract contains 1, 980 sq. ft. (0.05 acres), more or tess, exclusive of existing right of way.,,,,,,,,,,, 1111 ,,,,, A A _/It; ,._,,, \ G . IV/.L? 1111 ~ 1"">..\ • • • ..., lo,.',o

f«:-'. · \CEN$ • /_>:% §u. " <S-o·.o-s t .. :. LS~-1446 ;_·~"} %.~.. . § ~~~.r ~~$ .,_,/// s ,, .... ,, /,,, \,,,

The County is purchasing this permanent public right-of-way easement for the purpose of e're'ctlHg' or improving a public roadway for the passage of vehicular and pedestrian traffic, and the County reserves the right to make improvements on that property according to such plans and specifications, as will, in its opinion, best serve the public purpose. The payment of the purchase price for the public right-of-way easement conveyed shall be considered full compensation for that public right-of-way easement, and for any diminution in value that may result to the remaining property by virtue of proximity to the project, grade, alignment, utility installation, or the alteration of drainage patterns and facilities.

The Landowner, its heirs, or assigns shall retain all underlying fee interest in the above-described property subject to the use by the County for a Public Right-of-Way Easement. Landowner understands and agrees that it is prohibited from placing or constructing any structure or improvement on the abovedescribed property. Further the use of the Public Right-of-Way Easement shall be subject to Kansas State law and Shawnee County Resolutions governing public rights-of-way.

. ~-

Easement No. 7 Project No. S-701007.01, SE 45th Street from SE Berryton Road to SE East Edge Road

Should one or more of the Landowners be natural persons not joined by their respective spouses, it is conclusively presumed that the land conveyed is not the residence or business homestead of such Landowner(s). Should one or more of the grantors be a legal entity other than a natural person, it shall be conclusively presumed that the person signing on behalf of that party has been duly and legally authorized to so sign and there shall be no necessity for a seal or attestation.

This Permanent Public Right-of-Way Easement shall run with the land and be binding upon the grantees, lessees, successors, and assigns of the parties hereto, unless terminated by the abandonment of the Public Right-of-Way Easement by the County.

IN WITNESS WHEREOF, said parties of the first part have hereunto set their hands the day and year first above written.

STATE OF KANSAS, COUNTY OF SHAWNEE, ss.

BE IT REMEMBERED, That on this ll.(k- day of /VIO/W

fZ..o(f~02-0 , ~. before me, the

State aforesaid, came undersigned, 0 a(. notary public in and for the County and Gre!!P'Y , ...,occu

who ,'spersonally known to me to be the same person_ who executed the within instrument of writing, and such person_ duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal, the day and year last above written.

My commission expires: JO.roary 02,) 2-o::l.S

Shawnee County

Office of the County Counselor

JAMES M. CROWL County Counselor

MEMORANDUM

FROM: James M Crowl, Shawnee County Counselor

DATE: April 6, 2020

RE: Claim by JeffWatson

Please place this item on the Monday, Aprill3, 2020 CONSENT agenda.

Shawnee County Courthouse 200 SE 71h Street, Ste. 100

Topeka, Kansas 66603-3932 Office: (785) 251-4042

Fax: (785) 251-4902 Email: [email protected]

Jeff Watson has filed a claim for reimbursement from Shawnee County for expenses he incurred as a result of a bicycle accident at Lake Shawnee. Mr. Watson has agreed to settle the claim and our office seeks authority from the Board to pay him $2500.00 for settlement in full of his claim against Shawnee County.

The Parks & Recreation Department has reviewed this claim and recommends that it be settled. If you have any questions or concerns, please do not hesitate to contact me.

Attachment

cc: Mr. James M. Crowl, Shawnee County Counselor Mr. Tim L. Laurent, Director, Shawnee County Parks + Recreation Mr. JeffWatson

RELEASE

FOR THE SOLE CONSIDERATION OF Two Thousand Five Hundred and 00/100 Dollars ($2,500.00), and other consideration, the receipt and sufficiency whereof is hereby acknowledged, the undersigned hereby releases and forever discharges THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS and all departments, officers, directors, partners, agents, attorneys, consultants, employees, insurers, trustees, fiduciaries, administrators, executors, fringe benefit plans, and programs of, THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, and their parents, subsidiaries, predecessors, successors, and assigns, and each and every person, firm and entity acting by, through, under or in concert with any or all of them, none of whom admit any liability to the undersigned but all expressly deny any liability, from any and all claims, demands, damages, actions, causes of action or suits of any kind or nature whatsoever, and particularly on account of all injuries, known and unknown, both to person and property, which have resulted or may in the future develop from a bicycle accident which occurred on or around September 2, 2019, at Lake Shawnee in Topeka, Kansas.

The undersigned acknowledges that they have been advised to consult with an attorney before executing this Release and that they have had a full and fair opportunity to consult and have consulted with attorneys in order to obtain independent legal advice regarding the legal rights and the consequences of executing this Release. The undersigned hereby declares that the terms of this settlement have been completely read and are fully understood and voluntarily accepted for the purpose of making a full and final compromise adjustment and settlement of any and all claims, disputed or otherwise, on account of the injuries and damages above mentioned, and for the express purpose of precluding forever and further additional claims arising out of the aforesaid incident.

The undersigned hereby accepts draft or drafts as final payment of the consideration set forth above.

IN WITNESS WHEREOF, I have hereunto set my hands and seal this Z- day of &ov\ l 2020. -'--'¥-'1 -l--.!..1.---'

Jeff Watson

Sign~ SUBSCRIBED AND SWORN TO, before me, a notary public, or Deputy Clerk, this 'S~~ day of ~\ ,20'2.0

-·-~ Kelli M. Denton !i!av pUIIJC-STATE OF~ _,_.. • -<;·- ~'-' MY APII"TIE)(P: \. • -

~ 'JY'\.~ (Signature of notarial officer)

My appointment expires: lst..-"S- 'ZJ::::;1.-'L

Shawnee~~~ty ~', 'f; P.SrK5+ ~ recreation April 7, 2020

TO:

FROM:

RE:

Board of County Commissioners Shawnee County

Tim L. Laurent, Director A Parks + Recreation r \ V

. Cmb Appeal Power Wash Agreement -Amendment Park Operations Division

Puroose: Board of Commissioners approval is requested on the attached Amendment to Shawnee County agreement Cl91-2017 with Curb Appeal Power Wash, LLC. The Amendment extends tre current agreement for an additional year through June 2021, with funding available from the appropriate divisions operating budgets.

Justification: Current contract applications include washing amenities or facilities, graffiti. removal, disinfecting playground equipment and more when staff and equipment are not readily available throughout the park system Curb Appeal was awarded the contract in 2()17 and the department intends to solicit bids again in 2021 to abide by Shawnee County purchasing guidelines.

TLL/blt JM Attachments

parks.snco.us

• 3137 SE 29th Street· Topeka. KS 66605 • (785) 251-6800

SHAWNEE COUNTY CONTRACT NO. C- \50 -2020

AMENDMENT To SHAWNEE COUNTY CONTRACT No. Cl91-2017 WITH CURB APPEAL POWER WASH, LLC.

THIS CONTRACT is agreed to this __ ,[__ day of 2020, by and

between THE BOARD OF COUNTY COMMISSIONER OF THE COUNTY OF

SHAWNEE, KANSAS (COUNTY), and CURB APPEAL POWER WASH, LLC.

(CONTRACTOR).

WHEREAS, the parties executed Shawnee County Contract No. Cl91-2017, hereinafter

referred to as the "Contract" for providing pressure wash services and application types at

various County locations upon request; and

WHEREAS, the County and the Contractor now desire to extend the Contract for an

additional one (1) year; and

NOW, THEREFORE, be it resolved that Shawnee County Contract No. Cl91-2017 be

amended as follows:

1. Shawnee County Contract Cl91-2017 is hereby extended through June 30,2021.

2. Except as amended, all terms and conditions of Shawnee County Contract

No. Cl91-2017, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day

and year frrst above written.

(Signature Page Follows)

1

CONTRACTOR- CURB APPEAL POWERWASHLLC

JakeT;;J.Or

Title C}:.y Yt Q.. (

Date ~/sf Zol.O

SHAWNEE COUNTY PARKS+ RECREATION

d_--~~-r;-Tim L.~etKDkCtor

Date '-1/~

COUNTY BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

William D. Riphahn, Chair

Date ______ _

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

2

From: To: Subject: Date: Attachments:

Brzon. Jonathan

To!ly. Brian

Re: Extension 1 yr Friday, April 03, 2020 9:40:48 AM jmageOll png jmage012.png image013.png jmage014 png image015.png

Approved as to form and legality JCB

Sent from my iPhone

On Apr 3, 2020, at 8:51AM, Toby, Brian <[email protected]> wrote:

JCB,

Have a one year extension for Curb Appeal power wash here. Need a review and reply.

Thanks,

<imageO 11. png>

<Amendment 2020.docx>

Brian L. Toby Compliance and Grant Supervisor Direct: 785-251-6980 • parks.snco.us  <I--[ end if]-->

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<jroage014.png>

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TO:

FROM:

DATE:

RE:

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE rt" Street Room 107 www.snco.us Topeka, Kansas 66603-3963

MEMORANDUM

Board of C~y Commissioners

Cynthia: f't Beck 1 County Clerk

April 7 1 2020

Board of County Commission minutes

Please acknowledge receipt and consider approval of Board of County Commission meeting minutes for February 31 10 I 13 I 171 201 241 271 2020.

Thank you.

TO:

FROM:

RE:

DATE:

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE rt" Street Room 107 www.snco.us Topeka, Kansas 66603-3963

MEMORANDUM

BOARD OF CO~~ COMMISSIONERS

Cynthia A. Becl~J~~mty Clerk

2019 Township, Fire Districts & Shawnee Center Cemetery ANNUAL REPORTS c

April 6, 2020

I am forwarding herewith the annual reports for the year ending Decem her 31, 2019, as submitted by the township Trustees and Treasurers in compliance with K.S.A. 80-410 (a) (b), Shawnee County Fire Districts K.S.A. 80-1544(b) and Shawnee Center Cemetery K.S.A. 17-1372 as follows:

Auburn Dover Silver Lake Soldier Fire District No. 1 Shawnee Heights Fire

Grove Menoken Mission Monmouth Rossville Tecumseh Topeka Williamsport Fire District No. 2 Fire District No. 3 Fire District No. 4 Shawnee Center Cemetery

We have verified the mathematical accuracy of the above reports or have reconciled any differences and have traced payments from the Shawnee County Treasurer's transaction register to the Township Treasurer's Reports.

In view of the foregoing, I recommend that the reports be accepted and that the acceptance be reflected in the minutes of the Board of County Commissioners.

CAB/lr

Attachments: Township Trustees' and Township Treasurer's Reports

Fire Districts Reports Cemetery District Report

Bccmemo annualreports/annual reports/db

SHAWNEE COUNTY DEPARTMENT of PUBLIC WORKS

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

Curt F. Niehaus, P.E. Director of Public Works

County Engineer

MEMORANDUM

Date: April3, 2020


From: Curt F. Niehaus, P.E. Director of Public Works

Re: Approval of request to award bid (RFQ 037-20) for up to 55,240 sq. yds. ofHMA pavement milling and sweeping services. BCC Approval to Solicit Bids: March 16, 2020

Audit Finance, on behalf of the Shawnee County Department of Public Works (SCDPW), issued a Request for Quotation (RFQ) for the purpose of having a vendor provide the SCDPW with 55,240 sq. yds. ofHMA milling and sweeping services, which are to be used during CY20 in support of road maintenance activities (spec. 2" mill & overlays) on the following county roads:

SW Wanamaker from 851h to nmih of771h

Intersection of SW 10111 and Urish Rd SW 57111 from Burlingame Rd to the city limits of Topeka SE 45th from Stubbs Rd to the SN/DG County line SW Urish Rd from Huntoon St. to 1Oth

By the April 2, 2020 bid closing date, one vendor had submitted a bid.

The bid submitted by Bettis Asphalt & Construction, Inc. of Topeka, KS in the amount of $3.46/sq. yd., satisfies all specification requirements. A copy of the tabulation of bids sheet is attached.

If the full contract service quantity is provided, the financial impact of this request would amount to $191,130.40. Regardless, there will be no adverse financial impact to Public Works' 2020 general fund budget.

Funding for this service will come from the SCDPW Road Maintenance Fund (10PW126 50210).

Although the unit cost is a bit higher than estimated, the SCDPW recommends awarding the bid to Bettis Asphalt. It's anticipated that rejecting this bid and again going through the solicitation process will not result in a lower unit price.

Thank you for considering this request.

TABULATION OF BIDS

DEPARTMENT Public Works QUOTATION NUMBER 037-20 milling & sweeping Date 04-02-20

PEOPLE PRESENT Michele Hanshaw. Cassy Duer

- ..- ._......,. ~.rr:r-.-

NAMES OF BIDDER'$ Price per square yard Total Bid Price

Bettis Asphalt $3.46 $191,130.40

---- --

Shawnee 1 ~ounty "-' , r!; P.arKs+ -! recreation March 27, 2020

TO:

FROM:


Tim L. Laurent, Director 'fL Parks + Recreation I·

RE: Right ofWay Acquisition Agreements and Temporary Easement Park Planning and Development Division

Purpose: Board of Commissioners approval and execution on the Right of Way Acquisition Agreements and Temporary Easement is requested by Parks + Recreation in order to proceed with the Deer Creek Trail planning. The four parcels scheduled for acquisition are from Ms. Janice Ashby ($4,861), Mr. and Mrs. James Richards ($50,000), Reeser's Fine Foods, Inc. ($4,843) and Marney Properties ($1,675). Property acquisition funding totals $61,379.00 and is considered non-

• participating funds of which those are provided by the Shawnee County Parks + Recreation Building Maintenance Fund (397).

Justification: In November of 2019 SCP+R selected Matt Speer, (Keller, Craig & Associates) to appraise the properties and pursue Right of Way and Easement Acquisitions for the Deer Creek Trail Grant parcels specified in the design of the trail by Cook, Flatt & Strobel. These fair market values will allow for purchases and trail design plans to be finalized. Non-participating funding includes the design services, right of way acquisitions, and utility relocates which is all provided through the SCP+R Building Maintenance Fund. It further allows for the Kansas Department of Transportation to proceed with administering other portions of the Transportation Alternatives Trail Grant related to the project.

TLL/blt . JB Attachments

parks.snco.us

· . ~ • 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800

DEED- KANSAS WARRANTY {STATUTORY)

MAIL TAX STATEMENT To:

200 S.E. 7th Street Topeka, Kansas 66603

THE GRANTOR, Janice M. Ashby, hereby conveys and warrants to The Board of County Commissioners of the County of Shawnee, Kansas, the following described real estate, situated in the County of Shawnee, State of Kansas, to-wit:

A tract of land located in the No1theast Quruter of the Nmtheast Quarter of Section 9, Township 12 South, Range 16 East of the 6111 P.M., in Shawnee County, Kansas described as follows:

Commencing at the Northwest comer of the Northeast Quarter of said Northeast Quruter; thence on an assumed bearing of South 01 degrees 30 minutes 07 seconds West on the West line of said Northeast Quarterofthe Northeast Quarter a distance of 60.01 feet to the point of beginning; thence South 89 degrees 17 minutes 00 seconds East, parallel with the North line of said Northeast Quarter of the Northeast Quarter a distance of 170.02 feet; thence South 01 degrees 30 minutes 07 seconds West a distance of 130.00 feet; thence North 89 degrees 17 minutes 00 seconds West a distance of 170.02 feet to the West line of said Northeast Quarter of the Noxtheast Quatter; thence North 01 degrees 30 minutes 07 seconds East on said West line a distance of 130.00 feet to the point of beginning. Said tract contains 22,101 square feet or 0.51 acres ofland more or less.

for the sum of One and No/1 00 Dollars and other valuable consideration, the receipt of which is hereby acknowledged.

Page 1 of2

DATED this _2lo -r" day of /Actvc,~

GRANTOR:

Janice M. Ashby

STATE OF KANSAS ) ) ss.

COUNTYOFSHA WNEE )

BE IT REMEMBERED, that on this ,~lD 4-h day of Ma.rc..h ; 2020, before me the undersigned a Notary Public in and for the- County of State aforesaid, came · Janice M. Ashby, who are personally known to me to be the same person who executed the within instrument of writing and such person duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal, the day and year last above written. ··

My Commission Expires: 4 . ..f . 1.0 Z.. J

Keith J<resh$1 • ~fYPubil9

State of.Kan~s

My Appt. Expires: .!:1 -~ .to Z-3

Page 2of2

OFFER TO PURCHASE AND RIGHT OF WAY AND EASEMENT ACQUISITION AGREEMENT SHAWNEE COUNTY, KS PARKS AND RECREATION DEPARTMENT

This AGREEMENT made and entered into this qol\. day of .J"' .. .,., '}, ,, 2020 by and between, ("Owner", whether one or more) and the Shawnee County, Kansas Parks and Recreation Department ("COUNTY").

In consideration of the mutual promises and covenants herein contained, Owner hereby agrees

tqexet•iiji,ann '''t(!!fliiMJhecq••wzy ?JWeta" ofrb.e i05tt'''ii'Aht$ 'Jstt;iha12t'tt 1.\PPPa.~·tMr; · across, and under the real property identified as:

Tract No. Ashby

of the project plans prepared by CFS Engineers. Upon delivery of properly executed right of way documents, COUNTY agrees to pay Owner, as full compensation for the interests taken, the following payment(s):

1. 0.496 acres Right of Way Acquisition $4,861

2. N/A sq. ft. Temporary Construction Easement $N/A

3. Cost to cure damages $N/A

Total Amount (Rounded) $4.861

Owner agrees to give COUNTY access to the real estate upon receipt of payment from COUNTY of the total amount shown above.

OWNER: COUNTY:

Jan>ce. ·Ashby Project 89 TE-0464-01

Address: _3_)SJ £E 2J s+ . lopek£L KS Jpbloo7

Phone No. ..

Tract No: Ashby

1~5- 23~-2312..

Exhibit "1"

DEED .. KANS~S \VARRANTf CSTAJVfOR¥)

MAIL TAXBTATEMENTTQ;

20(} S.E. 71h S~t T~pclca, ~~ 66603

TDE GRAII.'TOR; James I., ~tnd l'innela A. Richtnb, Co-Tnatees, of fh.~ Jamt5 L. and :P•~a A. Jlkbrdr; ·rruat undel' Tr•l!'l: ~~Mit date!J Jl!nu.uy ~ 2017, hlircl>J «nlVCY/i filil.d warrant~ to The Board of County (!oniltlb,one:rs of' fhe Cou.nf)' of Sbawnoo, :KaP.SaS, tbe following ~"bed real •te, lidtuo!f:d in fu~ County of.SbA~ Sto,1~ of'~~ to-wit; · · ·

fuf the sum of 01;1e tiM NQ/100 Dollmos and ohT valuable CQnsideralio.o, the r«:clpt qf which ish~ II'Cknowlcdp,

P•hf4.

c m m :a n :a m m

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(I) en

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DAT.EJHhis '- d._ day a£ N\u X c... X\ , 2\119,

.lames l... and Pamela A.. W4llw'ds T\'ult tuld~r Tr~st .o\gne~mejlt dated Janu.ary ti, 2017

STATEOFKANSAS ) )IS.

COUNTY OF l!liiAWNEE )

BE IT Rl!:l\fEMBBRED, lbat: on lhi:J ·'"" ·=~-- day of _ ....... 2019. b~c me lhe \mderaign«! a NotaiyPu'blic in and fur the County ofStite ld'~id, ('laltlc:: James L, .Rf.eba.rds ami P:meliJ A. Richards, C.o-:r~ul!l~ees of rbe lumes L .. and Pnmeta A. Richards Trost under Trust Agreement dated Janlllll)' 6, 20 [ 7, who fM'<l personally kllDWll to me to be lhe srune pensons who ex.~ul.t':d tlre \ltiEhin in>~l!'1,1J11tmt !>f wnliJtg and i1iUCh persans dul)' acknowledged the execution oftbe sam~·.

IN WITNESS W.il'REOF, I have hereunto set my hand a.nd affixed my 5~:al, the day and year last ~ve v.Titten.

My CotrullissioR Bxpir~:

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OFFER TO PURCHASij: AND RIGHT OF WAY AND EASEMENT ACQUISITION AGREEMENT SHAWNEE COUNTY,,KS PARKS AND RECREATION DEPARTMENT

This AGREEMENT made and entere~· into this II day of rf\ ~r-ck , 2020 by and between , ("Owner", whether one or more) and the Shawnee County, Kansas Parks and Recreation

Department ("COUNTY"). i r~

In consideration of the mutual promises and covenants herein contained, Owner hereby agrees to execute, and furnish to the COUNTY, any or all of the instruments listed below, upon, over, across,

and under the rea.! property identified as: to's tr.ument: The deed attached hereto as Exhibit "1". ~ Property: As described on such deed,

of the project plans prepared by CFS Engineers. Upon delivery of properly executed right of way documents, COUNTY agrees to pay Owner, as full compensation for the interests taken, the

foHowing payment(s):

1. 6.57 acres Right of Way Acquisition $46,125


3. Cost to cure damages $3,875


In addition, the COUNTY agrees to not create water retentioh on the Owner's remaining property.

Owner agrees to give COUNTY access to the real estate upon receipt of payment from COUNTY of

the total amount shown above. ·

OWNER: d~ .). -d:JL. ·~~

COUNTY:'

Project:

Address: ~ C.:, 2\ 5 6 ~v-;&, 1'-e L\Mf.l-£.<2 ""- 1<s ' to sq L

Tract No:

Phone No. 7 g S' 3'7CC 5l{D 3 7gS' ~6b qq'-19

DEED- KANSAS WARRANTY (STATUTORY)

MAIL TAX STATEMENT TO:

200 S.E. 7th Street. Topeka, Kansas 66603

THE GRANTOR, LaSiesta Foods, Inc., d.b.a Reser's Fine Foods, Inc., hereby conveys and wammts to The Board of County Conmtissioners of the County of Shawnee, Kansas, the following described real estate, situated in the County of Shawnee, State of Kansas, to-wit:

Part of Lot 1 of Deer Creek Park Subdivision located in the Southeast Quarter of Section 4, Township 12 South, Range 16 East ofthe6!h P.M., in Shawnee County; Kansas described as follows:

Beginning at the Northwest comer of said Loti; thence on an assumed bearing of South 89 degrees 17 minutes 49 seconds East on the North line of said Lot 1, a distance of20.00 feet; thence South 33 degrees 44 minutes 45 seconds West a distance of 3 7.27 feet to the West line of said Lot 1; thence North 01 degrees 17 minutes 53 seconds East 01' said West line a distance of31.25 feet to the point ofbeginning. Contains 312 square feet of land more or less.

for the Bl.lm of One and No/100 Dollars and other valuable consideration, the. receipt of w~ch is hereby acknowledged.

Page 1 of2

•.

DATED ibJs ;# da.yof ,dlt,f GRANTOR:

• d.b.a. Reser'• Fine Foods, lite.

;;;:-& fOr )lftrt?v_"'-___ _

~4? STATEOFIW'fSMl )

) IIJo

COUNTY OF SBA:'MIEE ) ~~~0 _.p

BE IT mtMEMBERJID, that on this 'l.-5 '1'4+ day of ~ , 2Q}S,20 ~ before me the undel'Bigned a NotlltY Public in and for the County of State aforesaid, oatne P~ ~':1 , LEO ~~--..!L ofRmer•s Fine Foods, Ino., who are personally known to metObc tho samo person who executed the witbin instmmont ofwrllfng and such parson duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal, the day and year last above written.

My Conunission Expires; ~ c "* s-, A> 2.o \

Pago2of2

OFACIAL STAMP SARAH JANE HOLLOWAY

NOTARY PUBUC.QREGON COMMISSION NO. 960043

MY COMMISSION EXPIRES MARCH 05, 202f

f

I


This AGREEMENT made and entered into this 1"2..- day of ~ , 2020 by and

between, ("Owner'', whether one or more) and the Shawnee County, Kansas Parks and Recreation

Department ("COUNTY").

In consideration of the mutual promises and covenants herein contained, Owner hereby agrees to

execute, and furnish to the COUNTY, any or all of the instruments listed below, upon, over, across,

and under the real property identified as:

Tract No. Resers

of the project plans prepared by CFS Engineers. Upon delivery of properly executed right of way

documents, COUNTY agrees to pay Owner, as full compensation for the interests taken, the

following payment(s):

1. 312 sq. ft. Right of Way Acquisition $343


3. Cost to cure damages $4,500

Total Amount (Rounded)


the total amount shown above.

Address: \'i"S"'7o SI.A..) ::lC~ .. ,..:,-s ctb ~~- Q.NL C\,ooG

. I

PhoneNo. <;"Ds..-G<r"1.~(,'t-s\

COUNTY:

Project:

Tract No:

DEED- KANSAS WARRANTY (STATUTORY)

MAli.. TAX STATEMENT TO:


THE GRANTOR, Marney Properties, LLC, hereby conveys and warrants to The Board of County Commissioners of the County of Shawnee, Kansas, the following described real estate, situated in the County of Shawnee, State of Kansas, towit:

Part of Lot 1, Block A ofDeer Creek Valley No.2, located the Southeast Quarter of Section 4, Township 12 South, Range 16 East of the 61h P.M., in Shawnee County, Kansas described as follows:

Begi1111ing at the Southwest comer of said Lot 1, Block A, Deer Creek Valley No.2; thenqe North 00 degrees 21 minutes 22 seconds West on the West line of said Lot 1, a distance of 128.11 feet; thence North 89 degrees 38 minutes 38 seconds East a distance of30.00 feet; thence South 00 degrees 21 minutes 22 seconds East a distance of 127.76 feet to the South line of f:!aid Lot l; thence South 88 degrees 58 minutes 38 seconds West on said South line a distance of30.00 feet to the point of beginning. Said tract contains 3,838 square feet or 0.09 acres ofland more or less.

,,,, ....... ,,, ~·· \.. A .... ,.,"" ~t. • A '"~,.

..... ..') ... 'r"" ••••••••• •• "1.() ...... .. -cJ·'.·· e. N .s ••• '1' -:. /Aj~''l~--7~~

~~llfli': • .. o 1 I " ~ \ ~Z3-f I E ~ . ~ .. .. ~ <..., • •• ,1-"' N S ~ ,•' Q.- $

f"#,.a T tj, ···•·-.~······ ~ 0 ~llfi .. .,.,,~ a S u R 'I ~ ~,.,, .. .. ~ •••••• ll ........ "

for the sum of One and No/100 Dollars and other valuable consideration, the receipt of which is hereby acknowledged.

Page 1 of2

DATED this CAS day of ffi ~ '20t9.10

GRANTOR:

~~{~~-------STATE OF KANSAS )

) ss. COUNTY OF SHAWNEE )

BE IT REMEMBERED, that on this 0 '5 day of f1\aA..eh , 2~ befi re me the undersigned a Notruy Public in and for the County of State aforesaid, came

~ r Qt'""r\. , 0 uih <e.r of Marney Properties, LLCJ who re personally wn to me to be the same person who executed the within instrument of writing and such person duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal, the day ar;.d year last above written.

Notary Pubhc

My Commission Expires:

; n KATHLEEN J. LEFEBVRE • • :<'f.r,~ 1·"1'"" Public- State of Kansas \ .,..~ ''": oo I.

MY II t. ftl: ll'llS

Page2 of2

TEMPORARY EASEMENT

THIS INDENTURE, Made tllisO.S' day of f!'\ar , 20Rl;>by and between Deer Creek Valley RV Park, LLC, hereinafter referred to as Landowner; and THE BOARD OF COUNTY COMMISSIONERS, SHAwNEE COUNTY, KANSAS, hereinafter referred to as County.

WITNESSETH, That Landowner in consideration of One Dollar and no/100 ($1.00) and other valuable considerations, the receipt of which is hereby acknowledged, does hereby grant, bargmn, sell and convey unto said County, its duly authorized agents, contractors and assigns, a temporary easement over and through the following described real estate in the County of Shawnee, and State of Kansas, to-wit:

Part of Lot 1, Block A of Deer Creek Valley No.2, located the Southeast Quarter of Section 4, Township 12 South, Range 16 East of the 6"' P.M., in Shawnee County, Kansas described as follows:

Commencing at the Southwest comer of said Lot I, Block A, Deer Creek Valley No.2; thence North 00 degrees 21 minutes 22 seconds West, on the West line of said Lot I, Block A, a distance of277.30 feet to the Point ofBeginning; thence continuing North 00 degrees 21 minutes 22 seconds West on said West line a distance of 162.62 feet; thence North 18 degrees 02 minutes 22 seconds East continuing on said West line, a distance of95.06 feet; thence South 00 degrees 21 minutes 22 seconds East a distance of 252.83 feet; thence South 89 degrees 38 minutes 38 seconds West a distance of30.00 feet to the point of beginning. Said tract contains 6,232 square feet or 0.14 acres of land more or less.

Reviewed. by the Cgunty SuiVeyorthls~day of~20£l.ONLYfor compliance with KSA

apbjr 58, Artie d

It is further understood and agreed that Landowner for the above consideration does hereby grant to the County, for construction purposes only, the right of but not limited to entry, occupation, sloping, grading, clearing, grubbing, excavation and the storage of materials during the construction of a improvement.

This easement shall expire ____ L_) year_ from date.

Should one or more of the Landowner(s) be natural persons not joined by their respective spouses, it is conclusively presumed that the land conveyed is not the residence or business homestead of such Landowner(s). Should one or more of the Landowner(s) be a legal entity other than a natural person, it shall be conclusively presumed that the person signing on behalf of the entity has been duly and legally authorized to so sign and there shall be no necessity for a seal or attestation.

12110199

IN WITNESS WHEREOF, Said party of the first part has hereunto set their hands the

doyondy••"'"'"'""'""- ~ ~ ~ ~

Easement No.

For Project No. ____ _

....................................................................................................... ··············· .................. . STATE OF KANSAS, COUNTY OF SHAWNEE, ss.

BE IT REMEMBERED, That on this a_ 5 day of ff\o.r ell , 20)Dbefore me, thy.. under.rijPled, a notary public in and for the ·county and State aforesaid, came

t'.Qf't;M k YY\ot.M1:t, O!l!Mf ofDeer Creek Valley RV Park,. L.L.C. who is who is personally known to me e the same person who executed the Within instnurieni of writing, and such persons duly acknowledged the execution of the same on behalf of said Limited Liability Company.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal, the day and year last ~tbove written.

Mycommissionexpires: 10 · i-S·J.I

.Jsl. ~ KATHLE~N J. LEFEBVRE :.:~~ Notary Public - State of Kansas fvly Appt. Expires

12110/!19


This AGREEMENT made and entered into this I g d day of ,/11 ~,. c ,4 , 2020 by and

between, ("Owner", whether one or more) and the Shawnee County, Kansas Parks and Recreation Department {"COUNTY").

In consideration of the mutual promises and covenants herein contained, Owner hereby agrees to

execute, and furnish to the COUNTY, any or all of the instruments listed beloW, upon, over, across,

and under the real property identified as:

Tract No. Marney

of the project plans prepared by CFS Engineers. Upon delivery of properly executed right of way documents, COUNTY agrees to pay Owner, as full compensation for the interests taken, the

following payment{s):

1. 0.088 acre Right of Way Acquisition $924

2. 0.143 acre Temporary Construction Easement $751

3. Cost to cure damages $N/A



the total amount shown above.

OWN~

~--~ H~*eJ 3 I t:.o S E #1./ £.t

Address: · L ?'Q~~~I ~.r ~~?

Phone No. 7 "i/ S' - ;J.3,;2. ~ i~3"

COUNTY:

Project:

Tract No:

Kelly, Linda

From: Toby, Brian Sent: To: Subject:

Friday, March 27, 2020 1:07PM Kelly, Linda; Hulsing, Zachariah FW: Deer Creek Trail Property Acquisitions, Temp Easement, Deeds

From: Brzon, Jonathan Sent: Friday, March 27, 2020 1:05 PM To: Toby, Brian Subject: Re: Deer Creek Trail Property Acquisitions, Temp Easement, Deeds

Approved as to form and legality.

JCB Ps- these can all be on the agenda together

On Mar 27, 2020, at 12:48 PM, Toby, Brian <[email protected]> wrote:

JCB, Please review and provide your response for the Deer Creek Trail Property Acquisitions (Reesers, Richards, Ashby, Marney), Marney Temporary Easement, Respective Deeds for each property. Send these all down collectively for BCC consideration right? Thanks,

I!] ---·--·----·------·-- Brian L. T Compliance Direct: 785-~

oby and Grant Supervisor 51-6980 • parks.snco.us

I!] =--===""~=--

[J [J[j 1

<Resers Kansas Warranty Deed Deer Creek 032520.pdf> <Offer to Purchase-Right ofWay and Easement Acquisition Deer Creek 031220.pdf> <Marney Deed.pd:f> <Marney Temporary Easement .pdf> <Ashby Partially Executed Purchase Agreement. pdf> <Marney Purchase Agreement. pdf> <Ashby Deed .pd:f> <Richards- Deed.pdf> <Richards Tract- Purchase Agreement.pdf>

2

DEED- KANSAS WARRANTY (STATUTORY}

MAIL TAX STATEMENT TO:


THE GRANTOR, Janice M. Ashby, hereby conveys and warrants to The Board of County Commissioners of the County of Shawnee, Kansas, the following described real estate, situated in the County of Shawnee, State of Kansas, to-wit:

A tract of land located in the N01theast Quruter of the N01theast Quartet· of Section 9, Township 12 South, Range 16 East of the 61h P.M., in Shawnee County, Kansas described as follows:

Commencing at the Northwest comer of the Northeast Quarter of said Northeast Quatter; thence on an assumed bearing of South 01 degrees 30 minutes 07 seconds West on the West line of said Northeast Quarter of the Northeast Quruter a distance of 60.01 feet to the point of beginning; thence South 89 degrees 17 minutes 00 seconds East, parallel with the North line of said Northeast Quarter of the Northeast Quarter a distance of 170.02 feet; thence South 01 degrees 30 minutes 07 seconds West a distance of 130.00 feet; thence North 89 degrees 17 minutes 00 seconds West a distance of 170.02 feet to the West line of said Noxtheast Quarter of the Noxtheast Quaxter; thence North 01 degrees 30 minutes 07 seconds East on said West line a distance of 130.00 feet to the point of beginning. Said tract contains 22,101 square feet or 0.51 acres of1and more or less.

for the sum of One and No/1 00 Dollars and other valuable consideration, the receipt of which is hereby acknowledged.

Page 1 of2

DATED this .2 (p "" day of Mo.v-ch :2020

GRANTOR:

Janice M. Ashby

STATE OF KANSAS ) ) liS,

COUNTYOFSHAWNEE )

BE IT REMEMBERED, that on this .'d--lD ~ day of Ma.rvh ; 2020, before me the undersigned a. Notary Public in and for the- County of State aforesaid, came Janice M. Ashby, who are personally known to me to be the same person who executed the within instrument of writing and such person duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affix.ed my seal, the day and year last above written.

My Commission Expires: t.{. t./ . '"l.o z.. J

Keith Kreshel Notary PUblic

state of Kansas My Appt. Expires: !:1 .<-\ . '?b z.3

Page 2of2

Shawnee 1 ~ounty "-.' , 'f; f!8rKS+ . ~ recreation April6, 2020

TO:

FROM:

RE:


Tim L. Laurent, Director.;{? Parks + Recreation f"'"'

2020 Contingency Funds Planning and Development Division

Puroose: Board of Commissioners consideration and approval is requested to utilize 20~0 Contingency funds for the attached invoice from Torgeson Electric, totaling $1,816.86. The parking lot lights at Hillcrest Community Center needed servicing after a vehicle hit the pedestal service rack that powers them.

Justification: On March 15,2020, a hit-and-run occurred at the Hillcrest Community Center and the vehicle hit the pedestal service rack for the parking lot lights. Repairs were made as the power was exposed, creating a safety issue. Service included disassembling the rack mounted service, covering. and securing underground conduit, flagging the rack with caution tape, repairing broken 3" and 1" underground PVC to lights, reinstalling the service rack and a required inspection, which passed.

The department has consulted with Betty Greiner, Director of Administrative Services, and it was recommended to make a request to the Board of Commissioners seeking approval to utilize 2020 Contingency funds, as this was an unplanned expense.

1LL/lk JB Attachment

pa rks.snco.us

• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800

c~.

~f;orgeson ELECTRIC

100% EMPLOYEE OWNED

Bill To: Shawnee County Parks & Rec. 3137 SE 29th St. Topeka, KS66605

Mail To: Shawnee County Parks & Rec. 3137 SE 29th St. Topeka, KS66605

Invoice Invoice Date

Due Date

Work Description: SNCO-Hillcrest Community Center- Car hit pedistal service rack for parking lot lights- Dissassemble rack mounted service, cover and secure underground conduit, flag rack with caution tape-Repair broken 3" and 1" underground PVC to lights. Reinstall service rack- Inspection needed- Passed.

Work Order: 153506 Service Location: SNCO Sites

2 3 4

03/16/20 Manager Labor 03/16/20 & 03117120 03/16/20 Material Charge 03/16/20 Inspection Charge

22.00 1.00 1.00

352.86 100.00

Cost Type Subtotal

1,364.00 352.86 100.00

1,816.86

Subtotal TOPSN Tax

Total

0.00 0.00 0.00

0.00

18750 03/20/20 04/19/20

1,364.00 352.86 100.00

1,816.86

1,816.86 0.00

1,816.86

\) oO\S7d'" c. 3'15~- d-0\.{

X3f+'P'?J7..J 11 E-~ ·D J > ii'i" bQD+ •

Toraeson Electric Comoanv P::~nA 1

I

I '2J +'2J:

I

·>Do+ tsU jooo N

More saving. More doing:··

WE GREATLY APPRECIATE YOUR BUSINESS!! 5900 SW HUNTOON (785) 272-5949

2207 00062 87122 03/17/20 08:35 AM SALE SELF CHECKOUT

034481062431 1 ADAPTER <A> FEMALE ADAPTER 1" 41110.59

SUBTOTAL SALES TAX TOTAL

XXXXXXXXXXXX7087 HOME DEPOT

2.36

2.36 0.23

$2.59

AUTH CODE 017518/1621683

TORGESON ELECTRIC COMPANY EDWARDS CHRIS

USD$ 2.59 TA

Chip Read AID A0000000049999D8400305 THO PLCC PROX

PRO XTRA MEMBER STAlEMENT

PRO XTRA ###-###-2213 SUMMARY THIS RECEIPT PO/JOB NAME: 153506

PRO XTRA SPEND THIS VISIT: $2.36 2020 PRO XTRA SPEND 03/16: $3,432.23 As of 03/17/2020 your Paint Rewards level Is Member; Spend 2000.00 more in qualffytng paint purchases to earn Bronze (1 .0% off) on select paint Items.

This purchase qualifies for FUEL DISCOUNTS and 60 DAYS TO PAY on The Home Depot Commercial Credit Card. Ask an Associate to learn more or go to homedepot.com/flnanceoptlons.

RETURN POLICY DEFINITIONS POLICY ID DAYS POLICY EXPIRES ON

A 11 365 03/17/2021

~*~~*~**~~*****·~~****··~·····~····~··· DID WE NAIL IT? Take a short sur~vey for a chance TO WIN

A $5,000 HOME DEPOT GIFT CARD

Opine en espanol

www.homedepot .com/survey

User~ ID: HBB 176740 174595 PASSWO~D: 20167 174533

Entries must be completed within 14 days of pur-chase. Entr'ants must be 18 or

older to enter. See complete rules on website. No purchase necessary .

More saving. More doing:··

WE GREATLY APPRECIATE YOUR BUSINESS!! 5900 SW HUNTOON <785) 272-5949

2207 00002 73417 03/17/20 08:28 AM SALE CASHIER ADRIANA

0391345100455 50LB FAST ST <A> 50LB QUIKRETE FAST SETTING CONCRETE 6®5.80 34.80

034481061038 1 .COUPLING <A> COUPLING 1" 6~0.46 2.76

044600016283 CLOROX ~IIPES <A> CLOROX LEMON DISINFECT WIPES 75PK 2®4.98 9.96

026703055550 HONER BUCKET <A> 3.25 5GAL HOMER BUCKET

049727430011 QUICK MIX <A> 12.98 24IN QUICK-MIX

088700060036 1 SCH40 10FT <A> 3.80 1 SCHEDULE 40 X 10FT

SUBTOTAL SALES TAX TOTAL '

XXXXXXXXXXXX7087 HOME DEPOT

AUTH CODE 017849/1021421

TORGESON ELECTRIC COMPANY EDWARDS CHRIS Chip Read AID A000000004999908400305

67.55 6.18

$73.73

USD$ 73.73 TA

THO PLCC PROX

PRO XTRA MEMBER STATEMENT

PRO XTRA ###-###-2213 SUMMARY THIS RECEIPT PO/JOB NAME: 153506

PRO XTRA SPEND THIS VISIT:

2020 PRO XTRA SPEND 03/16:

$67.55

$3,364.68

As of 03/17/2020 your Paint Rewards level is Member; Spend 2000.00 more in qualifying paint purchases to earn Bronze (10.0% off) on select paint iterns.

This purchase qualifies for FUEL "T"""IIht~=.:~: .. ~-~~~~_2?:_~a~_~Jhe Home

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