board minute… · Web viewLloyd Bach, Gear Up Instructional Job Coach, effective October 14, 2013...

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R E C O R D O F B O A R D P R O C E E D I N G S(MINUTES)

Jackson, Ky., September 24, 2013The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:

Attendance Taken at 5:00 PM:

Present Board Members: Mr. Bobby Gross Ms. Ruschelle Hamilton Mr. Albert Little Mrs. Ina Southwood Mrs. Rebecca Watkins

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.I. Call to Order I.A. Roll Call I.B. Pledge of Allegiance

II. Student Learning and Support Items Recommended for Approval II.A. Approval of subsequent claims, current claims and salaries.

Order #328 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II.B. Approval of Use Property Requests II.B.1. Kentucky Farm Bureau Request to Use Breathitt High School Cafeteria on October 4, 2013.

Order #329 - Motion Passed: passed with a motion by Mr. Bobby Gross and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II.B.2. Reign Basketball Request to use Breathitt High School for the 2013-2014 school year.


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II.B.3. Approval of Breathitt Youth Basketball League Request to Use LBJ/SMS Gymnasiums from November 1, 2013 through March 1, 2014.


II.C. Approve Highland-Turner Elementary School Fund Raiser Request


II.D. Approval of Marie Roberts-Caney Elementary School Fund Raiser Request Rationale: MRC Fund Raiser Request for their Fall Festival.


II.E. Approval for Breathitt High School Cross Country Track Team to hold meets and practice on Howell Farm.

Order #334 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II.F. Approval of BHS AP History Class Field Trip to Washington DC.

Order #335 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

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II.G. Approval of Permission to Reprint a Book entitled "In the Land of Breathitt The Feud Country", since the Copyright belongs to the Breathitt County Board of Education.


II.H. Approval of 2013-2014 Indirect Cost Rate


II.I. Approval of Save the Children Partner Agreement for Marie Roberts-Caney Elementary School for the 2013-2014 school year.


II.J. Approval of the 2013-2014 Working Budget Discussion: Motion was tabled to work session to go over the budget which was scheduled for Thursday, September 26, 2013, in the Central Office Conference Room at 4 PM> II.K. Approval of the 2013-2014 Property Tax Rates Discussion: Motion was tabled to provide time to go over the budget and discuss in detail. Special Meeting was scheduled for Thursday, September 26, 2013, in the Central Office Conference Room at 6 PM, following the Public Hearing regarding the proposed increase in the tax rate. II.L. Approval of the 2013-2014 Motor Vehicle Tax Rates Rationale: Same Rate as last year was verified by the State Discussion: Motion was tabled until Thursday, September 26, 2013, when a special meeting was scheduled after the Public Hearing regardin the proposed increase in property tax rates. Meeting to be held in tne Central Office Conference Room at 6 PM.

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II.M. Approval of second reading of the following policy updates II.M.1. Policy 01.421-Public Participation in Open Meetings Rationale: Changes the length of time for groups/individuals wishing to be recognized from 8 (eight) to four (4) days.


II.M.2. Policy 01.5-School Board Policies Rationale: Adds a reference to the online policy manual under "Dissemination of Policy" section.


II.M.3. Policy 01.83-In-Service Training Rationale: New Policy which simply spells out the training requirements for board members.


II.M.4. Policy 03.11- Hiring (Certified) Rationale: Changes the reference in the policy from "covenants" to contracts to match classified policy and current practice. We do not provide "covenants" only contracts.

Order #342 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood Yes

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Mrs. Rebecca Watkins Yes

II.M.5. Policy 03.1232-Certified Sick Leave/03.2232-Classified Sick Leave Rationale: Deletes the requirement for a doctor's statement after missing ten (10) days to be in compliance with law.


II.M.6. Policy 03.2711-Nonrenewal (Classified) Rationale: Adds reason for non-renewal (loss/reduction of funding) that was omitted from a previous KSBA update.


II.M.7. Policy 04.312-School Activity Funds Rationale: Adds language to address booster clubs and fund raisers that was omitted from a previous KSBA update.


II.M.8. Policy 04.41-Fraud Prevention Rationale: New policy recommended by KSBA.


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II.M.9. Policy 04.9-Audits Rationale: Adds language recommended by KSBA regarding actions taken to respond to audit concerns.


II.M.10. Policy 05.3-Community Use of Facilities Rationale: Allows for Principals to approve the use of their school in most cases, allowing for more effective, efficient operating procedure.


II.M.11. Policy 06.2-Incident/Accident Safety Rationale: Deletes language about accidents that is added to Procedure 06.2 AP.11, as recommended by KSBA.


II.M.12. Policy 06.31-Bus Scheduling and Routing Rationale: Deletes language regarding private contracts as those are no longer used, based on the recommendation by KSBA.


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II.M.13. Policy 06.34-Conduct on Bus Rationale: Adds language omitted from a previous KSBA update regarding special needs students.


II.M.14. Policy 09.12-Admissions and Attendance Rationale: Changes language regarding approval of non-resident students to be admitted upon Superintendent's approval rather than the Board, as recommended by KSBA, since the Board approves the non-resident contracts.


II.M.15. Policy 09.15-Student Fees Rationale: Update policy to match KSBA recommendation.


II.M.16. Policy 09.321-Clubs Rationale: New Policy to address clubs as recommended by KSBA.


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II.M.17. Approval of Policy 09.4261-Telecommunication Rationale: Revise Language to match KSBA recommendation as well as Policy 08.2323 Bring Your Own Device Policy.


II.M.18. Policy 09.436-Search and Seizure Rationale: Adds language previously omitted from a KSBA update.


II.M.19. Policy 09.4361-Police Officers in the School Rationale: Adds language previously omitted from a KSBA update.


II.M.20. Policy 10.3-Relationships with Community Organizations Rationale: Omits information about booster clubs that is included in Policy 04.312, recommended by KSBA.


II.M.21. Policy 10.5-Visitors to the Schools

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Rationale: Adds language addressing registrants in the schools, previously omitted from a KSBA update.


II.N. Approval of Review of the Following Procedures (One Reading Required) II.N.1. Procedure 06.2 AP.11-Accidents Rationale: Adds language omitted from policy but needed in procedure to address bus accidents, recommended by KSBA.

Order #360 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II.N.2. Procedure 09.15 AP.21-Application for Waiver/Reduction of Fees Rationale: New Procedure recommended by KSBA.


II.O. Approval of Scope of Audit/Management Letter for FY2013 Audit by Cloyd and Associates. Rationale: Form Letter from Auditor that they send every year to explain their duties/responsibilities and our duties/responsibilities with regard to the audit.


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II.P. Approval of Nepotism/Conflict of Interest Statement for the Auditor. Rationale: Formal Statement required every year by the auditor.


II.Q. Approval of KDE required District Assurances outlined in the KDE District Assurance Doccument. Rationale: Annual Approval Required for Federal Funding and Other Grants

Order #364 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II.R. Approval of auction to sell Childcare Center Building and other items that have already been approved as surplus including but not limited to food service equipment, preschool items, and tables, etc. from the schools.


III. Personnel Notifications

IV. Informational Items IV.A. Treasurer's Report IV.B. Attendance Report IV.C. Food Service Report IV.D. State Manager's Report IV.D.1. OEA Report - Superintendent Contracts IV.D.2. Superintendent Evaluations Rationale: http://www.tellkentucky.org/results IV.D.2.>. District Delivery Targets IV.D.2.>. Resources/Support Systems (Budget/Finance) IV.D.2.>. Facilities/Support Systems (TELL Ky. Survey) IV.E. School Financial Reports

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______________________________________________Secretary

_____________________________________________Board Chairperson

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Jackson, Ky., September 26, 2013The Breathitt County Board of Education met in the Central Office Conference Room at 4:00 PM, with the following members present:



The special meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.I. Call To Order/Roll Call

II. Recommend to the Commissioner Approval of the 2013-2014 Working Budget.


It was emphasized that the Working Budget does include the 4% Increase Property Tax Rate. Board Members also confirmed that the budget can be amended when factors affecting it change; and Mr. Hammond reiterated that it is a given that budgets can be amended at any time and variables do change all the time.

III. Adjournment. Discussion: Meeting adjourned at 4:56 PM


______________________________________________Secretary


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Jackson, Ky., September 26, 2013The Breathitt County Board of Education met in the Central Office Conference Room at 6:00 PM, with the following members present:

The special meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.1. Call to Order/Roll Call

2. Recommend to the Commissioner Approval of the 2013-2014 Property Tax Rates. Discussion: A lengthy discussion took place regarding the tax rates, the property assessment and the budget, following the public hearing regarding the proposed tax increase.

Order #368 - Motion Failed: failed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross NoMs. Ruschelle Hamilton NoMr. Albert Little NoMrs. Ina Southwood NoMrs. Rebecca Watkins No

3. Recommend to the Commissioner Approval of the 2013-2014 Motor Vehicle Tax Rate Rationale: Same As Last Year

Order #369 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

4. Recommend to the Commissioner Approval of Review of New Procedure 09.123 AP.21 - Attendance/Truancy Prevention Forms. Rationale: Streamlines efforts by the schools to improve attendance by allowing for more communication with families when a student is absent.

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5. Adjournment Discussion: Meeting adjourned at 7:00 PM.


______________________________________________Secretary


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Jackson, Ky., October 22, 2013The Breathitt County Board of Education met in the Breathitt High School Library at 4:00 PM, with the following members present:



I. Call to Order/Roll Call Discussion: The meeting was not formally called to order. Kim Barker, KSBA Policy Consultant took the floor to facilitate the training.

II. E-meeting training conducted by Kim Barker, KSBA Consultant Discussion: Kim Barker, KSBA Policy Consultant conducted training with all board members regarding E-meeting. All board members had access to a laptop where they were able to login, access the e-meeting website, and navigate through the screens. Phillip Watts and Matt Hudson assisted board members with login and access issues. Ms. Barker instructed the board members in changing their passwords and login again to complete the training.

III. Adjournment Discussion: The meeting was not formally adjourned. At the conclusion of the training, members took a break prior to the special meeting to follow the training.

______________________________________________Secretary


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Jackson, Ky., October 22, 2013The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:



The special advisory meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.

I. Call to Order I.A. Roll Call I.B. Pledge of Allegiance I.C. Adopt Agenda

Order #2013-1 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II. Presentations/Reports II.A. Student Recognitions II.A.1. Breathitt High School Choir Performance Discussion: Band/Choir Director Bobby Shouse led the Choir in singing This Little Light of Mine. The rendition was greatly enjoyed by the all members of the board and audience.

II.A.2. LBJ Heritage Fair Spelling Bee Winner Discussion: LBJ Principal Ron Combs and Board Chairperson Ruschelle Hamilton presented Matthew Stevens with a certificate of recognition for winning the County Wide Heritage Fair Spelling Bee for the 6th grade.

II.A.3. LBJ Science Fair Winners Discussion:

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LBJ Principal Ron Combs and Board Chairperson Ruschelle Hamilton presented certificates of recognition to the following students for winning the LBJ Science Fair for their grade. They will be able to move on to Regional Competition later in the year:

Elizabeth Fletcher - 4th Grade WinnerSavannah Baker - 5th Grade WinnerDylan Johnson - 6th Grade Winner

II.B. Reports II.B.1. Assessment Rationale: SCHOOL REPORT CARDS - http://applications.education.ky.gov/src/ Discussion: Donna Fugate, Mike Hughes and Tim Spencer discussed the assessment process at each level (elementary, middle and high school) and explained how the accountability indexes are calculated, including going through the District Report Card and explained the information included in it. Mr. Spencer also discussed the Next Generation Academy that is being planned for the Breathitt High School and Sebastian Middle School which will allow qualifying students to graduate high school with 63 (sixty-three) hours of college credit. Partnerships have been developed with HCTCS, Morehead State University, and the University of Kentucky. Once this plan has been implemented, then students at the middle school level will be offered the opportunity to take at least five (5) high school courses.At the end of the discussion Board Chairperson Ruschelle Hamilton congratulated LBJ Elementary School for their scores informing the audience that LBJ had the highest score of any elementary school in the county.

Board Member Albert Little also expressed his appreciation for the teachers and staff in all the schools. Everyone has worked very hard to make improvements and it has been shown in the scores.

Board Member Ina Southwood also congratulated all the schools for their improvements. The entire Board was in consensus that the schools have worked hard and they are all proud of our scores.

II.B.2. Treasurer's Report Discussion: Darnell McIntosh reviewed the bank reconciliation with the board members disclosing to them the current bank balance, and the status of receipts and expenditures for the month of October. She also reminded them that the financial audit has been completed and hopefully the auditor will be able to attend the next board meeting to present the report. October is open enrollment for health insurance so Ms. McIntosh encouraged everyone to be sure to enroll in their plan of choice as this year is a mandatory enrollment.

II.B.3. Attendance/Title I Monitoring Report Discussion: Jennifer Spencer presented the attendance as compared to this same time last year, and applauded the schools for their vast improvements. For the

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District, attendance is up about 1.5%, with some schools improving over 3% over last year.Ms. Spencer also complimented the Detention Center for their efforts, since a Title I Review was completed a few weeks ago and they found no areas where corrective action was required.

At the end of the discussion, Board Member Ina Southwood congratulated Marie-Roberts Caney for having such good attendance this year. Their attendance for Tuesday was almost 98%. Their attendance has consistently been the highest in the District.

III. Student Learning and Support Items Recommended for Approval III.A. Approval of minutes of the September 24, 2013 Advisory Board Meeting; and the September 26 Special Meetings. Discussion: Minutes were approved with a change to the special meeting from September 26, 2013, at 4:00 PM, to include the discussion that board members emphasized that the Budget could be amended throughout the year as variables change, including the tax rate. Mr. Hammond reiterated that it is a given that the budget can be amended at any time when variables change.


III.B. Approval of subsequent claim, current claims and salaries.

Order #2013-3 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.C. Approval of Resolution to the State Legislature regarding Funding for K-12 Education. Rationale: All Districts across the state have been asked to approve this resolution and forward them to the Governor and Legislature.


III.D. Approval of Fund Raisers

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Order #2013-5 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.D.1. Highland-Turner PTO Sales of T-Shirts; School Jackets; Tupperware; Easter Bags/Baskets; Schwan's; and Candy Bar/Holiday Gift Shop III.D.2. LBJ Elementary School Box Tops for Education III.D.3. LBJ Elementary School Pictures III.D.4. MRC PTO Scholastic Book Fair III.D.5. SMS PTO Fall Festival III.D.6. Highland-Turner Library Scholastic Book Fair, Computers in Education, and Box Tops for Education Fund Raisers

III.E. Approval of revising job descriptions. Rationale: These job descriptions were obtained from Fayette County and reflect current instructional goals and practices.

Motion Withdrawn: was withdrawn by Mr. Albert Little.

Order #2013-6 - Motion Passed: Table approval of job descriptions until the next meeting when members could spend more time looking at them passed with a motion by Mr. Bobby Gross and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.E.1. Classroom Teacher III.E.2. Guidance Specialist III.E.3. Media Librarian III.E.4. High School Principal III.E.5. Middle School Principal III.E.6. Elementary School Principal III.E.7. High School Assistant Principal III.E.8. Middle School Assistant Principal III.E.9. Elementary Assistant Principal

III.F. Approval of Policy Revision on 09.123-Absences and Excuses (first reading). Rationale: Information about Educational Enhancement Opportunity has been expanded for clarification. Upon second reading a revision may be made with regard to Unexcused Absences. Discussion:

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Rebecca Watkins expressed concern that students who are involved in extra-curricular activities are punished by not being able to participate while those students not participating in extra-curricular activities can only be taken to court. Ms. Watkins suggested other punishments such as community service.

Order #2013-7 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Ms. Ruschelle Hamilton. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins No

III.G. Approval of changing the December 16, 2013, pay date to December 13, 2013.


III.H. Approval of the Breathitt High School Senior Trip


III.I. Approval of the SFCC FY-2014 KETS Offer of Assistance in the amount of $18,272.

Order #2013-10 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.J. Approval of granting District Staff authority to resolve property dispute regarding Rousseau School with adjacent property owner, to include revised survey and possible payment/acquisition of claimed property. The process will follow the guidance of a licensed surveyor and KDE staff.

Order #2013-11 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood Yes

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III.K. Approval of a plan to schedule the sale/auction of Rousseau Elementary School property with realtor/auctioneer as soon as possible.

Order #2013-12 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Ms. Ruschelle Hamilton. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.L. Review of Procedure 09.123 AP.21-Attendance/Truancy Prevention Forms Rationale: This item was reviewed last month, but had an error with regard to calls made home after the first absence. Error has been corrected. This requires no action, just review.

Order #2013-13 - Motion Passed: After adding tardies to the procedure along with absences for notification, the form passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.M. Review of Procedure 09.123 AP.2-Educational Enhancement Opportunity Request Form Rationale: This is the form we currently use for educational enhancement opportunities but it has never been included in our policy. This will put the form into our policy book for easy reference. Requires no action, simply review.

Order #2013-14 - Motion Passed: passed with a motion by Mr. Bobby Gross and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

IV. Personnel Notifications Discussion: EmploymentLloyd Bach, Gear Up Instructional Job Coach, effective October 14, 2013Brooke Benton, Substitute Teacher, effective September 11, 2013Amanda Crase, Substitute Custodian/Instructional Assistant, effective October 15, 2013James Matthew Combs, Substitute Custodian, effective August 26, 2013Misty Combs, LBJ Gold Cheerleaders Coach, effective October 1, 2013

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Tina Combs, Substitute Cook/Custodian, Instructional Assistant, effective October 17, 2013Derrick Couch, After School Gear Up Reading Tutor, Effective September 20, 2013Gerri Fletcher, Substitute Custodian/Instructional Assistant, effective Karisha Friley, Special Education Teacher at LBJ, effective August 28, 2013Clay Fugate, Substitute Custodian, effective September 16, 2013David Haddix, Substitute Custodian, Effective October 10, 2013Timothy Paul Kline, Substitute Custodian, effective September 16, 2013Lindsey Lucas, Substitute Teacher, effective October 21, 2013Sarah Martinez, LBJ Blue Cheerleaders Coach, effective October 1, 2013

Resignations/RetirementsBrenda Trimble, Disability Retirement, effective October 1, 2013

FMLAMary Elder, FMLA, effective October 1, 2013, through October 26, 2013Arlie Fugate, FMLA, effective July 25, 2013, through October 17, 2013Harlan T. Noble, FMLA, effective September 23, 2013, through December 16, 2013Patricia Williams, FMLA, effective September 30, 2013, through October 18, 2013

V. Informational Items V.A. School Financial Reports V.B. Communication/Sharing (All Present) Discussion: State Manager Larry Hammond informed the audience of a recent issue with the school calendar and the fall UKREA meeting. It was discovered that the District had scheduled school on October 11, 2013, which was also scheduled for UKREA, a meeting for KEA members/officers. Ron Stewart, KEA Director requested that the District close school for that day so KEA members could attend the meeting. Since the District had made every effort to find out the date for the UKREA meeting during the calendar development, school was not cancelled for October 11, 2013. State Manager Larry Hammond did allow KEA members to attend the meeting, and provided subs for teachers who attended.

Mr. Hammond also shared with the audience the restraining order that he had just received that prevents the District from selling the Childcare Center Building and its contents. The request for the restraining order was filed by the Breathitt County Fiscal Court, who had been notified at the beginning of the process regarding the sale of the building and were given the first opportunity to purchase it. However, they did not make an offer; therefore, an auction was planned, after which the Fiscal Court expressed their interest in the building.

Lastly, Mr. Hammond shared with the Board and the audience information regarding the purchase of buses for this year. Regardless of the limited budget, the District is in dire need of three new buses, the details of which will be finalized and submitted prior to the next meeting with the Board. Financing of the buses will be made through KISTA. The buses will cost an estimated $273,280; and will include 2 - 72 passenger buses and 1 - 78 passenger bus.

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Margaret Kincannon, BCEA President addressed the audience with a review of the UKREA meeting stating that Breathitt County Schools had the most representatives in attendance - eleven teachers went from the District. She also informed everyone about the Raise Your Hand Program initiated by KEA to bring awareness to the possible changes to the Teacher's Retirement program and how they will affect current teachers.Ms. Kincannon addressed the fact that Mr. Hammond has changed the way he is meeting with teachers. Instead of meeting with the BCEA Officers he is visiting the schools to meet with all teachers on a regular basis. Ms. Kincannon felt that teachers in the schools would be too afraid to voice their concerns to Mr. Hammond face to face and that the BCEA could bring up their concerns more effectively. Mr. Hammond responded by saying that the Regional Director had damaged the relationship between administration and KEA and he would rather meet with all the teachers rather than just a small group.

Board Member Albert Little spoke up and expressed his desire for the Board to be able to hire its own attorney and that the attorney be in attendance at the Board meetings.

VI. Adjournment Discussion: Meeting adjourned at 8:15 PM.


______________________________________________Secretary


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Jackson, Ky., November 26, 2013The Breathitt County Board of Education met in the Breathitt High School Library at 4:00 PM, with the following members present: Present Board Members: Absent Board Members:

Mr. Bobby Gross Ms. Ruschelle Hamilton –due to a broken footMr. Albert Little Mrs. Ina Southwood – due to illness (flu)Mrs. Rebecca Watkins

The regular meeting of the Breathitt County Board of Education was called to order by Vice-Chairperson Albert Little.I. Call to Order/Roll Call II. Discussion of Regular Meeting Agenda, scheduled for tonight at 5 PM. Discussion: Mr. Hammond led the discussion of the work session and explained that if this process was beneficial, it would continue to be followed for future meetings in order to answer any questions board members might have regarding agenda items. Ms. Watkins suggested that it might be better if these work sessions were held on another day rather than just prior to the regular meeting. The current practice will be followed and if it doesn't work, then another day might be scheduled for the work session.Mr. Hammond explained the changes that had been made to the regular meeting agenda since the agenda had been published on e-meeting. The most recent change was an item to discuss a possible change in scope to the current Coal Severance project to be able to possibly purchase a truck for maintenance and to replace/repair the roof at the Central Office. It currently has major leaks and in the last six months has begun to leak even worse despite patching by the maintenance department.Mr. Hammond also updated the Board regarding the Daycare Center. Mediation was held on Monday between the Board, the Fiscal Court and J L Smith regarding the sale of the Center. It was settled, in that the Center will be purchased by J L Smith who has 120 days to move the building from its location. The Board has 30 days to remove the contents of the building. The contents will be sold, likely at auction. Staff has contacted several individuals who are interested in purchasing some of the contents.Mr. Hammond is still working with Board Attorney Mike Schmitt on the sale of Rousseau and plans to have it sold as soon as possible. Ms. Watkins mentioned that the door handles need to be covered to prevent losing heat through the doors and costing the Board more money.Mr. Hammond then discussed the purchase of three new buses which is on the agenda for approval at tonight's board meeting. The total cost of the buses is $273,280, which will be financed over ten years through KISTA. Mr. Hammond told the Board he would work with Steve to get a complete inventory of our fleet and how many miles each bus travels per day to be presented at a later date.Also on the agenda for tonight's meeting is the selection of scholarship candidates for the KSBA Scholarship. The Board must choose one male and one female, it was determined that the applicants with the highest ACT score would be selected for entry into the KSBA scholarship contest.Mr. Hammond then discussed the absence/excuse policy. Changes were made to allow students who had violated the policy a chance to participate in graduation if they would maintain 96% attendance for the remainder of the school year after being precluded for all extra-curricular activities. This will give students a second chance for participation in the graduation ceremony.

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November 26, 2013Changes to job descriptions were then discussed. Ms. Watkins would like to see a statement added to the job description that says "any other duties assigned by the supervisor within the scope of practice". And Mr. Little suggested adding language with regard to the required certification to say "or other appropriate certification". It was also pointed out that these proposed job descriptions were modeled after Fayette County and all central office administrators and principals have looked at them and have no problems with them.Non-residents contracts between the Board and Perry County; and the Board and Jackson Independent were then discussed. Ms. Watkins said she felt as a parent, that she should be able to send her child to whatever school she felt was best; and she felt the contract with Jackson should stay the same, but the preschool student issue needs to be evaluated. It was the consensus of those present that the Perry County contract should remain at 1:1 status.

III. Adjournment Discussion: Meeting adjourned at 4:50 PM

Order #2013-16 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., November 26, 2013The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:


Present Board Members: Mr. Bobby Gross Mr. Albert Little Mrs. Rebecca Watkins Absent Board Members: Ms. Ruschelle Hamilton – due to a broken footMrs. Ina Southwood – due to illness (flu)

The regular meeting of the Breathitt County Board of Education was called to order by Vice-Chairperson Albert Little.I. Call to Order. I.A. Roll Call I.B. Pledge of Allegiance I.C. Adopt Agenda

Order #2013-16 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

II. Presentations/Reports II.A. Student Recognitions Discussion: Both groups scheduled for presentations tonight postponed their attendance due to the weather. These groups plan to attend the December board meeting for their presentations. II.A.1. Sebastian Middle School Students Who Met Benchmark on the Explore Test II.A.2. BHS Technology Class Beautification Project Proposal II.B. Reports II.B.1. Auditor's Report of the FY 2013 Financial Statements - Cloyd and Associates Discussion: Matt Shackelford and Wallace Smallwood represented Cloyd and Associates at the Board meeting to present the FY 2013 audit. Mr. Shackelford informed the Board that the auditor reported an "unmodified" opinion of the financial statements which means that it was a clean audit. He expressed his appreciation to Darnell and other staff whom provided any and all information that was requested and said that everything looked good. He noted that the

November 26, 2013

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unrestricted cash balance had decreased but with the plans that had been put in place felt that would start to increase in the future. He showed the Board within the report that there were some findings at the school level, but all the issues had already been addressed through Red Book training, and felt confident that the schools and the District were doing a good job. He finally expressed his appreciation to the Board for being able to work here in Breathitt County. II.B.2. Superintendent's Evaluation/ASSIST Requirements Rationale: https://cas.advanc-ed.org/cas/login

http://education.ky.gov/teachers/HQT/Pages/Superintendent%20Professional%20Growth%20and%20Effectiveness%20System.aspx Discussion: Tim Spencer led the Board through the Superintendent's Evaluation Tool in the ASSIST program and explained each delivery target and how the District plans to improve to meet the target if it has not yet been met. Under the Facilities/Resources portion of the evaluation, he asked the Board to complete that portion of the evaluation and then District staff would enter their collective responses into the ASSIST program. The discussion centered around what programs and resources were being utilized in the schools to insure improvement in assessment and principal and teacher effectiveness. II.B.3. Treasurer's Report II.B.4. Attendance Report Discussion: Jennifer Spencer shared a spreadsheet with the Board and the audience showing the attendance for each school and the district as a whole for the past three years. Every school has made significant improvements with the overall improvement at 2%. Improvements in attendance are the only way we can control the amount of SEEK money we get from the State, plus it allows students more time in the classroom to learn. Our district goal remains at 95%, which is the current attendance rate for the district.

III. Student Learning and Support Items Recommended for Approval III.A. Consider approval of minutes of the September 26, 2013, special meeting regarding the budget and the October 22, 2013, regular meeting.


III.B. Consider approval of subsequent claims, current claims and salaries.

Order #2013-18 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little YesMrs. Ina Southwood Absent

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November 26, 2013


III.C. Consider approval of the FY 2013 Audit Report.

Order #2013-19 - Motion Passed: passed with a motion by Mr. Bobby Gross and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.D. Consider approval of fund raisers. III.D.1. Highland-Turner Elementary School PTO Rada Cutlery; Thirty-One Fund Raisers; and Ice Cream Sales at Snack Break on Fridays

Discussion:It was clarified that the Ice Cream Sales can only be done in strict compliance with Federal Food Service Requirements and after review by School Nutrition Director Tabitha Napier.


III.D.2. Approval of LBJ PTO Boys B-Team Basketball Tournament; Christmas Talent Show; Chili Supper/Silent Auction; Krispy Kreme Donut Sales; General Basketball Tournament.


III.D.3. Consider approval of the MRC PTO Fund Raiser for a Christmas Store.


III.E. Consider approval of Shortened School Day for Student #1949074023.

Order #2013-23 - Motion Passed: passed with a motion by Mr. Bobby Gross and a second by Mrs. Rebecca Watkins.

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November 26, 2013

Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.F. Consider approval of the 2014-2015 Technology Plan.


III.G. Consider approval of declaring the following buses as surplus and authorize for sale at sealed bid; as well as approval of declaring the diesel fuel tank from Rousseau as surplus and authorize for sale to another school district.


III.G.1. Bus #53 - 1999 INT/WD; 34 Passenger III.G.2. Bus #54 - 1997 INT/BB; 34 Passenger III.G.3. Bus #56 - 1999 INT/WD; 66 Passenger III.G.4. Bus #62 - 1999 INT/WD; 66 Passenger III.G.5. Bus #32 - 2000 FRI/THO; 66 Passenger III.H. Consider approval of the purchase of three new school buses with financing through KISTA.

Discussion:The total cost of the buses is $273,280, which will be financed over ten years through KISTA.


III.I. Consider approval of two applicants for the KSBA First Degree College Scholarship Program. Rationale: Need to choose one male and one female applicant to be submitted to KSBA.

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November 26, 2013

Discussion: It was determined that the male and female student with the highest ACT score would be submitted to KSBA for the Scholarship Contest


III.J. Consider approval of revising job descriptions. Rationale: These job descriptions were obtained from Fayette County and reflect current instructional goals and practices.

Discussion:It was the consensus of the Board to add the statement “or other appropriate certification” under “Requirements”, for each job description.


III.J.1. Classroom Teacher III.J.2. Guidance Specialist III.J.3. Media Librarian III.J.4. High School Principal III.J.5. Middle School Principal III.J.6. Elementary School Principal III.J.7. High School Assistant Principal III.J.8. Middle School Assistant Principal III.J.9. Elementary Assistant Principal III.K. Consider approval of First Reading of Policy 09.123-Absences and Excuses Revision. Discussion: Ms. Watkins expressed her concern that consideration should be made for students who are being excluded from extra-curricular activities when students who are not involved in those activities don't have a punishment. She expressed general discontent with the policy as a whole.

Order #2013-29 - Motion Passed: passed with a motion by Mr. Bobby Gross and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little Yes

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Mrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

November 26, 2013

III.L. Consider approval of Procedure 05.4 AP.2 - Workplace Safety Program Rationale: This procedure was developed by the newly formed Safety Committee along with guidance from KEMI (Kentucky Employer's Mutual Insurance), our Worker's Compensation Carrier.


III.M. Consider approval of accepting bids for tires from Breathitt County Tire and Parsley General Tire. Rationale: Michelin Tires perform better on our buses and last longer.

Discussion:Approval of both vendors allows for options on different brands of tires (consideration for bus routes, and prices as compared to useful life span) that meet the minimum specifications for school bus tires.


III.N. Consider approval of Food Service Back Pack Program. Discussion: It was clarified that this program is not a Food Service Program - it is actually a District Back pack Program where employees are donating money; vendors are donating food; and volunteers are preparing back packs with food for students who may not get enough food on the weekends and come to school hungry. The Breathitt County Retired Teachers Association has volunteered to assist in preparing back packs for the program.


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III.O. Consider approval of ratifying the Mediation Agreement for the Case against the Kentucky Board of Education.

November 26, 2013


III.P. Consider approval of applying for the 21st Century Learning Center Grant. Discussion: This grant is being written for Sebastian Middle School in partnership with the Breathitt County 4-H Program. It will provide $150,000 per year for three years, $112,000 in year four and $75,000 in year five. The grant is open each year and the District plans to apply again for other schools, if this one gets funded this year.

Order #2013-34 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.Q. Consider approval of Board Members attending the KSBA Winter Conference on December 6-7, 2013. Discussion: Mr. Little asked if the District had received a bill from the recent Board retreat held at Buckhorn so that the board members could pay for their own meals, so as not to put a hardship on the District.


IV. Discussion of Non-resident agreements with Jackson Independent and Perry County Schools Discussion: State Manager Larry Hammond shared information relative to the continual decline in student population with Breathitt County and discussed the projected continuation of the trend. Dialogue with Board members followed.

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At the conclusion, Ms. Watkins indicated she was in favor of a continuation of the non-resident contract with Jackson Independent as it currently exists. Mr. Little and Mr. Gross concurred with Ms. Watkins. Mr. Little inquired about the contract with Perry County. DPP Spencer indicated the current

November 26, 2013

contract was a one for one basis. Mr. Little expressed his desire for the contract to continue as currently approved with other members being in agreement. Mr. Hammond informed the Board of plans to discuss the contract with Kay Kennedy of KDE along with DPP Spencer, Superintendent Lively and DPP Watts of Jackson Independent in the near future in an effort to develop a contract to be shared with the Board at a later date.

V. Personnel Notifications EmploymentJoshua Neal Collins, Substitute Custodian, Effective November 18, 2013Jessica Ellis, Substitute Teacher, Effective November 12, 2013Lois Jett, Substitute Teacher, Effective November 18, 2013Ruby Johnson, Substitute Bus Monitor, Effective November 8, 2013Brandi Martin, Daytime ESS Teacher at SMS, Effective November 26, 2013Tina Rangel, Substitute Cook/Baker and Custodian, Effective November 26, 2013James Rice, Instruction Assistant II (Recall), Effective November 11, 2013Carol Sue Slone, Substitute Teacher/Instructional Assistant, Effective November 20, 2013Josephine Stamper, Substitute Teacher, Effective November 26, 2013Vickie Thorpe, Substitute Teacher/Instructional Assistant, Effective November 20, 2013

Resignation/RetirementElizabeth Moore, Resignation due to Retirement, Effective December 1, 2013Harlan Noble, Disability Retirement, Effective November 1, 2013Ravin Raleigh, Disability Retirement, Effective November 1, 2013Eliza Noble, Resignation as Substitute Teacher, Effective November 25, 2013

FMLASheila Barnett, October 21, 2013 through November 11, 2013Mary Elder, October 17 through November 17, 2013Mary Elder, November 18, 2013 through December 13, 2013Arlie E. Fugate, October 17, 2013 through November 30, 2013Odessi Steinmetz, November 4, 2013 through December 1, 2013Stephanie Thomas, October 3, 2013 through December 1, 2013

VI. Informational Items VI.A. School Financial Reports VI.B. Communication/Sharing (All Present) Discussion: BCEA President Margaret Kincannon congratulated Member Kyle Moore and the football team on a great season; and congratulated member Hack Hudson for the MRC cheerleaders competing in the Regional Middle School cheerleading competition and winning over the weekend. She also stated that teachers and staff were ready for a five day break and said that teachers are extremely tired and have been spending numerous late nights working at school or attending meetings. She feels that morale is at an all time low and wondered if there were incentives that could be given to the teachers as well as the students.

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She said BCEA representatives would be meeting in Frankfort in February at the KEA Raise Your Hand Initiative, and would be taking personal days to do that.

November 26, 2013

Mr. Hammond talked about meeting with teachers and staff at all the schools and is hopeful that these meetings can become more frequent in order to allow for more communication between administration and teachers/staff. He also informed the audience of his meetings with the Retired Teachers Association and is hopeful those meetings will continue, as well as meeting with other groups that might be interested in the cause of improving and supporting the Breathitt County School District.He talked about a project proposed by the BHS JROTC for an obstacle course. After talking to KDE about it, the project will have to follow the BG-1 procedures. The architects will be working on the project to develop a BG-1 so that the Obstacle Course can be developed for the JROTC program. VI.C. Possible Change in Scope to Coal Severance Project Discussion: Mr. Hammond informed the Board and audience that we may request a change in scope of the current Coal Severance project which is earmarked for HVAC Equipment and Technology. According to the Maintenance Department, the HVAC equipment is in working order and should not need to be replaced in the near future; however the District is in dire need of a maintenance truck for, among other things, snow removal. He is proposing that the District buy a truck, a blade, and a salt spreader with the Coal Severance money, as well as utilize the money to repair/replace the roof at the Central Office which has major leak issues. There is also an issue with water leaking into the records room downstairs and that problem might also be addressed with the Coal Severance Funds.

VII. Adjournment Discussion: Meeting adjourned at 6:55 PM


______________________________________________Secretary


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R E C O R D O F B O A R D P R O C E E D I N G S

(MINUTES)Jackson, Ky., December 17, 2013

The Breathitt County Board of Education met in the Breathitt High School Library at 4:00 PM, with the following members present:


Present Board Members: Mr. Bobby Gross Mr. Albert Little Mrs. Ina Southwood Mrs. Rebecca Watkins Absent Board Members: Ms. Ruschelle Hamilton – due to broken foot

The special work session of the Breathitt County Board of Education was called to order by Vice- Chairperson Albert Little.I. Call to Order/Roll Call

II. Discussion of Regular Meeting Agenda Discussion: Mr. Hammond led the discussion of the agenda for the regular meeting beginning with the presentation by Green Revolution. He informed the Board that this company sells "energy savings" and will present their plan for energy savings for the District. Mr. Hammond also shared with the Board that during the KDE Update scheduled for tonight that he and Mr. Spencer would be going over a powerpoint they saw at the last superintendent's meeting regarding funding. The chance for increased allocations is not likely.Mr. Hammond informed the Board that since last meeting, the District has modified a small school bus that was declared surplus and will use it for snow removal. The snow plow has been installed and a salt spreader was installed on the back. It appears that it will work well for the intended purpose.Board member Rebecca Watkins asked about the change to the Driver's License revocation policy, which simply changed the time of reporting absences to "as they occur”, rather than "at the end of the semester". She also asked about the change to the Graduation Requirements policy which simply added language to say that students at BRJDC and CLEP who complete graduation requirements set forth by the Breathitt County BOE would be issued a high school diploma by Breathitt County High School.Board Members and Mr. Hammond discussed the non-resident contract with Jackson Independent. Ina Southwood expressed her desire to leave the contract the way it is, supporting the consensus of the board members during the last meeting's discussion of the issue.Mr. Hammond discussed the Snow Plan which outlines that school may be in session under the snow plan with buses not travelling on some designated roads, which have been published in the newspaper and was provided to board members in their packets. The plan does not mean that none of the roads listed will be travelled but those that are too dangerous to travel. That determination will be made on a day to day basis. Bus drivers may determine

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December 17, 2013if a road is too dangerous for travel since some areas of the county may be more dangerous than others.

III. Adjournment Discussion: Meeting was not formally adjourned. Meeting closed at 4:55 PM.

______________________________________________Secretary


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Jackson, Ky., December 17, 2013The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:



The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.I. Call to Order. I.A. Roll Call I.B. Pledge of Allegiance I.C. Adopt Agenda


II. Presentations/Reports II.A. Student Recognitions II.A.1. Sebastian Middle School Students Who Met Benchmark on the Explore Test SEBASTIAN MIDDLE SCHOOLStudents Meeting Benchmark on EXPLORE AssessmentFall of 2013

Angelica ArrowoodNancy ArrowoodJustin BrewerKatelyn ClemonsNicholas CorrellKenzie FugateMary GullettLori HallAlexis HalseyHaileigh HamiltonNicholas MantiaMakenzie Neace

December 17, 2013

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Noah NicholsAllie OhairEmilea PittsBrittany SmithPaul StamperDestini StevensHannah White II.A.2. BHS Technology Class Beautification Project Proposal Discussion: Mr. Kenneth Combs, BHS CTE Teacher along with students, Dale Melton, Wes Gross, AJ Gross, and Dillon Stevens presented their plan for revitalizing and landscaping the area between the cafeteria and the office lobby, incorporating, art, science, and math into the project. II.B. Reports II.B.1. Green Revolution - Energy Management Solutions Discussion: Greg Garland and Doug Hood with Green Revolution presented a proposal for energy savings for the Breathitt County Schools. Their plan included installing PACS (Power Application Correction System), a capacitor based application control system, which uses the technology of power factor correction to provide true energy savings. The total cost of the system is $69,530, with a guaranteed savings of 8% each year, which is a total savings of $45,889.17 per year. The system can be purchased outright or leased over five years. II.B.2. KDE Update Discussion: Mr. Hammond and Mr. Spencer informed the audience through a power point presentation about the funding requests that KDE has made to the legislature for the upcoming session and the possibility of increased funds. KDE is requesting that the legislature fund SEEK at the same rate as 2009, which will be a $33 per student increase. The presentation illustrated the fact that over the past five years funding has steadily decreased in all areas including SEEK, Flexible Focus, and technology among others. A total of 1,800 full time teaching positions have been lost over the last three years. However, optimism for an increase in funding is not very high.Mr. Hammond also talked about the KSBIT insurance plan for repayment of funds. KEMI has agreed to handle the claims; and the total cost of the plan has been lowered by about $21 million. Our district will find out early next year exactly how much we will have to pay, and an agreement will have to be signed with KEMI for that payment.Information about the Kentucky ESEA Waiver was also discussed. II.B.3. Treasurer's Report Discussion: Darnell McIntosh reviewed the treasurer's report and pointed out that for the month of November we spent more than we collected. Additionally, in December we received our first tax collection check which was down about $80,000 from last year at this time. This is a concern, since the tax rate was increased; however, there are still a few more months for that collection to increase. It will be monitored closely.Ms. McIntosh talked about projecting the ending balance for June 30, and how difficult that is so early in the year. But it doesn't look like we will end

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December 17, 2013with as much money as we did last year, which was a little over $300,000; so we need to be very careful with spending to make sure that we stay above the 2% required contingency.Ms. McIntosh also mentioned that next month will begin the first budget cycle for next year. The draft budget is due by January 31. A budget committee meeting will be called next month so discussion can begin with regard to the 2014-2015 budget. II.B.4. Attendance/Calendar Report Discussion: Wayne Sizemore first discussed the health report and how changes we have made in school health and providing school nurses have affected attendance. In comparing the same time period last year, absences for students with health conditions have dropped over 50%. This improvement is attributed to the implementation of the new attendance policy as well as more significantly to the placement of nurses in the schools.Additionally, the district was notified that we have received a health grant worth $1,000 for each school, every year for the next five years. The focus of the grant will be asthma and how we can improve the schools to reduce symptoms. It will also focus on professional development for our health services staff.DPP Jennifer Spencer updated the Board and the audience on the overall attendance through December of this year. The district is still maintaining and average of 95% attendance, and is still showing an overall improvement of almost 2% over last year at this time.

III. Student Learning and Support Items Recommended for Approval III.A. Consider approval of minutes of November 26, 2013, meetings.


III.B. Approval of subsequent claims, current claims and salaries (bills for payment).


III.C. Consider approval of, and hear public comments regarding the 2013-2014 Nutrition and Physical Activity Report Card. Discussion: School Nutrition Director summarized the Report Card with the audience. The Report Card explains the programs we have in place in the schools with regard

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to nutrition and physical activity. One of the items it promotes and suggests for the District is the Back Pack Program, which is currently being

December 17, 2013implemented in the District. Food has been donated, volunteers are putting together bags for students; and for the first time this week, ten students from each school will be given food to take home with them on Friday. It is the hope of Ms. Napier that the program will continue to grow so more students can be provided with meals on the weekend. Support for the program has been outstanding throughout the District and the Community.


III.D. Consider approval of revision of Policy 09.4294-Driver's License Revocation. Rationale: Adds that students with nine accumulated unexcused absences will be reported at the time of the accumulation of the absences, not at the end of the semester.


III.E. Consider approval of Non-resident agreement with Estill County Schools for the 2013-2014 school year. Rationale: We have one Breathitt County student that attends Estill County Schools because the parent is an employee of Estill County.

Order #2013-42 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.F. Consider approval of addendum to the Non-resident agreement with Owsley County Schools for the 2013-2014 school year. Rationale: Adds language addressing the performance, behavior, and attendance of non-resident students.

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Order #2013-43 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross Yes

December 17, 2013Ms. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.G. Consider approval of the Breathitt County Schools' Comprehensive District Improvement Plan (CDIP). Rationale: https://cas.advanc-ed.org/cas/login Discussion: Tim Spencer and Donna Fugate reviewed the Comprehensive District Improvement Plan with the Board and the audience. All of the plan is online and must be submitted by December 20, 2013. It includes the schools' plans as well as the District plan. Ms. Fugate started with the goals for the district. We have eight (8) goals, of which five (5) are required. For each goal, we must list strategies and activities that will enable us to achieve the goals. Once the plan is submitted, a copy can be printed and distributed to board members.


III.H. Consider approval of the Snow Plan.

Order #2013-45 - Motion Failed: failed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross NoMs. Ruschelle Hamilton YesMr. Albert Little NoMrs. Ina Southwood YesMrs. Rebecca Watkins No

III.I. Consider approval of setting a special meeting date to elect officers, and set the schedule of regular meetings for 2014.

Order #2013-46 - Motion Passed: Meeting set for Tuesday, January 7, 2013, at 4:00 PM, in the Central Office Conference Room passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.J. Consider approval of first reading of Policy 08.113-Graduation Requirements revision.

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Rationale:

December 17, 2013Adds language to state that students at BRJDC and CLEP will be issued diplomas by Breathitt County High School upon completion of all graduation requirements.

Order #2013-47 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.K. Consider approval of Final Reading of Policy 09.123-Absences and Excuses Revision.


III.L. Consider approval of change in scope for Coal Severance Project #E1159-Breathitt County BOE - Maintenance/Technology - Wiring, HVAC, Phone System, Etc. to also include Maintenance Equipment/Repair; Maintenance/Technology Software; and Roof Repair/Replacement.


III.M. Consider approval of first review of Board Policy 06.2 - Incident/Accident/Safety Rationale: Policy needs to be reviewed to provide more flexibility in operations.


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IV. Discussion of Non-resident Contracts with Jackson Independent and Perry County Schools. Discussion:

December 17, 2013Mr. Hammond discussed the current contracts with Jackson Independent and Perry County Schools with the Board, since two of the members were unable to attend last month. He wanted to give every board member an opportunity to share their thoughts and opinions about the contracts and what each member thinks it should say. Ms. Southwood expressed that she does not wish to close any small school and would like for the contract to stay the same as it is now. Ms. Hamilton shared that she knows both districts are in a financial hardship. She does not wish to close Jackson, but wants to do what's best for the Breathitt County Schools. If there are options that can be taken to leave Jackson alone and still maintain adequate finances, she would be supportive of that.

V. Personnel Notifications EmploymentLindsey Lucas, Substitute Instructional Assistant, Effective December 12, 2013Loretta L. Turner, Substitute Teacher, Effective December 3, 2013

FMLAJayce Walker, November 4, 2013 November 15, 2013

VI. Informational Items VI.A. School Financial Reports VI.B. Communication/Sharing (All Present) Discussion: BCEA President Margaret Kincannon talked about the meetings that had taken place at the schools with Mr. Hammond over the month of October and how those meetings would replace the meetings with the BCEA officers. However, she pointed out that Mr. Hammond had not been out to the schools in quite a while; therefore, staff has not had an opportunity to express their concerns in a faculty meeting. Mr. Hammond said he would re-visit the schools immediately to meet with all staff.

Ms. Kincannon also brought up the issue of pay dates, and changing them from twice a month to bi-weekly; or possibly changing the pay dates to make it more convenient for staff.

Mr. Hammond shared information with the audience and the Board regarding the sale of the Daycare Center. That has been finalized and we did receive a check for just over $69,000 for the building; however since it has been such a lengthy complicated process, we have spent at least $15,000 since the Center closed trying to sell the building.He also updated the Board on the sale of Rousseau. An auction will be conducted on January 4, 2013. The old WPA building will be auctioned separately from the school building, then contents of the Daycare Center and other supplies will be auctioned separately on the same day. The District has concluded the property dispute with the adjacent land owner and that will be finalized prior to the auction.

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Mr. Hammond then informed the Board that the total cost of the Board retreat held in October, including speaker, facility, salary, and travel was $2,329.27.

December 17, 2013Mr. Spencer then informed the audience that KVEC had been notified of a grant award for the Cooperative in the amount of $29,000,000; of which Breathitt County will get a share.

VII. Adjournment Discussion: Meeting adjourned at 8:45 PM.

Order #2013-51 - Motion Passed: passed with a motion by Mr. Bobby Gross and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., January 09, 2014The Breathitt County Board of Education met in the Central Office Conference Room at 5:00 PM, with the following members present:


Present Board Members: Ms. Ruschelle Hamilton Mr. Albert Little Mrs. Ina Southwood Mrs. Rebecca Watkins Absent Board Members: Mr. Bobby Gross

The special meeting of the Breathitt County Board of Education was called to order by State Manager Larry Hammond.I. Call to Order/Roll Call Discussion: Meeting was called to order by State Manager Larry Hammond at 5:00 PM. He led the meeting through electing the Board Chairperson at which time, Ms. Hamilton took over those duties.

II. Elect Board Chair. II.A. Accept/Cease Nominations for Board Chair.

Order #2014-52 - Motion Passed: Nomination of Ruschelle Hamilton for Chairperson passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Order #2014-53 - Motion Passed: Motion for nominations to cease passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II.B. Vote on Nominations.

Order #2014-54 - Motion Passed: Motion to elect Ruschelle Hamilton as Chairperson of the Board passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton Yes

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Jackson, Ky., January 09, 2014

Mr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III. Elect Board Vice Chair. III.A. Accept/Cease Nominations.

Order #2014-55 - Motion Passed: Nomination for Albert Little as Vice-Chairperson passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Ruschelle Hamilton. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Order #2014-56 - Motion Passed: Motion for nominations to cease passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.B. Vote on Nominations for Board Vice-Chair.

Order #2014-57 - Motion Passed: Motion for Albert Little to serve as Vice-Chairperson passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Ruschelle Hamilton. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

IV. Consider approval of hiring a Board Attorney. Discussion: Mr. Hammond reviewed the current board attorney's contract with board members pointing out that he currently earns $140/hour, plus travel, which is typical across the state. The current Board attorney is Mike Schmitt with Porter, Schmitt, Banks & Baldwin from Paintsville, Kentucky. Mr. Schmitt currently represents 7 or 8 school districts and has extensive experience in school law.

Ms. Hamilton expressed that her concern with having an attorney from out of town. She stated there have been times when board members needed to speak with the attorney in the past and weren't able to talk to anyone. She wants someone to be readily available at any time.Ms. Watkins asked how much Mr. Schmitt had been paid in calendar year 2013, and expressed that since this is a significant expense to the Board that the money stay in Breathitt County with someone from here.

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Ms. Hamilton referenced the anticipated ending of State Management in the conversation and said, “If that occurs and the state does leave… I wonder why we can’t get someone from here… hire in our county … if this occurs, we are going to be doing a lot of changes – you know, transitioning over”.

Ms. Southwood stated that she didn't have any problem with Mr. Schmitt but had been concerned at one time regarding a previous client of his firm, and a possible conflict that might cause.

Mr. Hammond assured the Board that Mr. Schmitt would faithfully and ethically represent this Board while employed to do so. With the issues facing this Board, it is advantageous to have someone with his experience and expertise. Cathy Hayes shared with the Board that Mr. Schmitt had been paid $23,000 during 2013.

After further discussion among the Board, it was a consensus that if State Management should leave the District, the Board could re-visit the contract, which can be terminated at any time.

Order #2014-58 - Motion Passed: Motion to hire Mike Schmitt with Porter, Schmitt, Banks & Baldwin as the Board Attorney passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

V. Consider approval of appointing Board Secretary for the 2014 calendar year.

Order #2014-59 - Motion Passed: Motion to appoint Stacy McKnight at Board Secretary passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

VI. Consider approval of appointing Board Treasurer for the 2014 calendar year.

Order #2014-60 - Motion Passed: Motion to appoint Darnell McIntosh as Board Treasurer passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

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VII. Consider approval of regular board meeting schedule for 2014.

Order #2014-61 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

VIII. Consider approval of attendance at KSBA Annual Conference in Louisville, Kentucky, January 31, - February 2, 2014.

Order #2014-62 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

IX. Consider approval of BG 14-125 for Roof Replacement at Central Office. Discussion: Mr. Hammond reviewed the BG-1 with the Board going over the expenses of replacing the roof at the Central Office. It was emphasized that the roof has significant leaking problems all over the building and also has issues with leaking into the records room downstairs from a storm drain. The total estimated cost of the roof replacement in $66,353.00.Ms. Hamilton said that it has always been reported to her that this building is in terrible shape-HVAC, roof, plumbing. Additionally, the District is always treading water financially, and looking for ways to save money. She wanted to know if there were any other options with the Central Office or possible locations within the District that it could be moved. Then the Board could sell this building and eliminate the added expense by adding the Central Office to another building.Ms. Watkins asked if it was possible for the Central Office to be moved to the High School since the high school is not used to capacity. Ms. Watkins stated that the Central Office is really unnecessary. Mr. Hammond said that the high school was not at capacity but it is being utilized.Ms. Hamilton asked if the capacity of the high school building could be evaluated to see if the Central Office could be moved. Ms. Hamilton stated that repair of the roof would cost $66000.00 and if we move the Central Office we could save that expense plus eliminate the maintenance of this building by disposing of it.Mr. Hammond said it was not feasible for the Central Office to be moved into the high school at this time; while BHS is not at full capacity, the rooms are being utilized.Mr. Hammond then asked the Board to think seriously about this proposal. In pursuing this, it appears that the Board is looking for ways to save money, yet when it comes to discussing non-resident contracts the consensus of the

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Jackson, Ky., January 09, 2014Board is to leave those contracts alone. These two views by the Board on separate issues do not match. Mr. Hammond reiterated that the Board should think about these issues when making decisions.Ms. Hamilton emphasized that she was not for leaving the non-resident contracts the same, she is for what is best for Breathitt County - if there is a way for both districts (Jackson Ind. and Breathitt Co.) to exist then she is for that, but if not, she is for Breathitt County Schools.Ms. Watkins emphasized the point that if the high school was not at full capacity, the Central Office might be moved to that location. Ms. Watkins did not understand how these two issues (the moving of the Central Office to BHS and the non-resident contracts) relate to each other and asked Mr. Hammond about it. She said she just wanted the possibility of the Central Office being moved to the high school investigated. She asked if the high school gained 100 kids would it be too full for the Central Office to be housed down there.Mr. Hammond explained that when non-resident contracts are approved that allow resources to be given to other districts, that takes resources away from students in Breathitt County. Mr. Hammond asked Ms. Watkins to come with him to the high school and whomever else might want to go and they would see if there might be room at BHS for the Central Office.Ms. Watkins asked Mr. Hammond to not get angry over this issue, she just wanted to know if it was possible. She said Mr. Hammond was just being a "smartass" about it. Ms. Watkins stated that if there isn’t enough room then that’s fine, but can it just be investigated to see if there is enough room at BHS.Ms. Southwood then spoke up and said that too many buildings had already been closed. The Central Office building is not in that bad a shape and if the roof needs to be fixed then it should be fixed. She stated that you can't have a building without a good roof on it. She said even if you could move the Central Office, the District wouldn’t be able to make much money from the building. Everyone thinks the Board should just give assets away. She expressed her discontent with the closing of Rousseau Elementary School and the Daycare and said if she could change that she would, but she couldn't. Several people lost jobs through the process and then people lost jobs when the van runs were eliminated. She said she disagreed with the idea of moving the Central Office to the High School.Ms. Watkins then said she had something else to say. She said that she had simply asked a question about whether the high school could house the Central Office and that Mr. Hammond had belittled her and treated her like a child. She said she had simply asked a question about why the school could not house the Central Office and instead of explaining it to her, Mr. Hammond acted like an “asshole” about it. She said she was not a child and she didn't appreciate how she was treated.Ms. Hamilton then reiterated the point that according to the information that board members had received, the Central Office was in terrible shape. If it isn’t in bad condition, and as long as funds are available, the roof should be repaired. She said it is important that the board members have correct information so they can make informed decisions.

Order #2014-63 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little Yes

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Mrs. Ina Southwood YesMrs. Rebecca Watkins Yes


X. Consider approval of Owner/Architect Contract for the Breathitt County Board of Education Central Office Roof Replacement.

Order #2014-64 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

XI. Consider approval of sale of Rousseau property for $51,000. Discussion: Mr. Hammond shared with the Board that the Rousseau School Building sold for $36,000, while the old WPA building sold for $15,000. The other surplus items for sale earned the District $6,025.00. Mr. Hammond emphasized what a good job Realtor, Fred Combs did in handling the sale of Rousseau. He also stated that the attorney is working on deeds for all properties to finalize the sale.

Order #2014-65 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Ms. Ruschelle Hamilton. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

XII. Discussion/Training with I-Pads and Digital Driver's License/Acceptable Use Policy. Rationale: https://otis.coe.uky.edu/DDL/launch.php Discussion: The Board Members were presented with I-pads for use at home and during board meetings with the board agenda and the E-meeting software. Since the District is currently implementing Bring Your Own Device in the schools and requiring students and staff to earn their Digital Driver's License, the Board is asked to do the same. Adrian Hudson, Matt Hudson and Stacy McKnight presented information about the program, how to enroll and log in to earn a digital driver's license. All members were able to log into their I-pads and connect them to the wireless network; and were shown how to login to the Digital Driver's License website.

XIII. Other - Dataseam Letters to Legislators Discussion:

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The Board was given copies of letters that the Dataseam Corporation sent to our legislators regarding the District's participation in the program and


that the District has been able to earn nearly $10,000 in workstations for the schools this year.

They were also given a copy of the letter that dismisses the case filed by the Kentucky Board of Education against the Breathitt Board of Education since both parties have signed an agreement.

XIV. Adjournment.

Order #2014-66 - Motion Passed: Motion to adjourn the meeting was made at 6:25 PM and passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., January 23, 2014The Breathitt County Board of Education met in the Central Office Conference Room at 12:00 PM, with the following members present:

Attendance Taken at 12:00 PM: Present Board Members: Ms. Ruschelle Hamilton Mr. Albert Little Mrs. Rebecca Watkins Absent Board Members: Mr. Bobby Gross Mrs. Ina Southwood

The special meeting (re-scheduled regular meeting) of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.I. Call to Order. I.A. Roll Call Discussion: Meeting called to order at 12:03 PM. I.B. Pledge of Allegiance II. Presentations/Reports II.A. Reports

II.A.1. Open Records and Open Meetings Notification Discussion: Board Members were presented with documentation explaining the laws regarding Open Meetings and Open Records. They also watched an informative video prepared by the Attorney General's Office regarding the laws.

Board members signed verifying receipt of the documents. This verification is sent to the Attorney General's office.

II.A.2. Treasurer's Report Discussion: Darnell McIntosh presented the treasurer's report, updating the Board on expenditures and receipts for the month of December. She also updated the Board on the current collection rate of the local property taxes; which, including the January collection, is now up to $927,000. This includes a portion that must be allocated to the FSPK building fund, which is used to make our bond payments. For the general fund, we need to collect about $250,000. In comparing this year's collection with last year, we should collect that much. The current cash balance is a little more than $2,100,000.

II.A.3. Attendance Report Discussion: Jennifer Spencer presented the attendance report showing the improvements from last year to this year, overall and for the current month. The district is still above the district goal of 95%.

III. Student Learning and Support Items Recommended for Approval Jackson, Ky., January 23, 2014

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III.A. Consider approval of minutes of December 17, 2013 (two meetings), and January 9, 2014, meetings. Discussion: Ms. Watkins brought up the minutes of the January 9, 2014, board meeting and said she felt they were one sided and didn't express everything that Mr. Hammond had said during the meeting. Mr. Hammond then suggested that we watch the video of that meeting to make sure that the minutes are an accurate reflection of the discussions.The video was shown, and discussion took place as to what else should be included in the minutes. It was decided that the minutes would be amended and presented at the next meeting to make sure they are accurate and acceptable to the Board. Order #2014-52 - Motion Passed: Approval of the December meetings, and approval of amending the January meeting minutes as discussed passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.B. Consider approval of 2014-2015 non-resident contracts with surrounding districts. Discussion: All non-resident contracts were approved as presented. All contracts will surrounding districts are “any/all”, with the exception of Perry County, which is “one for one”. The contract with Jackson Independent was not presented at this meeting since approval has not yet been made at the Kentucky Department of Education. Once it has been approved by KDE, a special meeting will be called for the Board to approve the contract. Order #2014-53 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.C. Consider approval of subsequent claims, current claims and salaries (bills for payment). Order #2014-54 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.D. Consider approval of the 2014-2015 Draft Budget. Discussion: Darnell McIntosh presented the 2015 Draft Budget, stating that since we don't have much information about next year's funding, there isn't much we can do with this budget. Changes that we know about have been made but other than that, it is simply rolled over from this current year's budget. The next budget will be done in May and we will have better information to use at that time to make a more accurate budget.


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It was also discussed that the Governor has presented the Legislature with a budget that will increase funding for K-12 education including a raise for teachers and classified staff. Everyone is encouraged to contact their legislators in support of the Governor's Budget.

Order #2014-55 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.E. Consider approval of the amended school calendar for the 2013-2014 school year. Discussion: The amended calendar for the current school was presented showing the last day for students as May 27, 2014. This is providing we don't miss any more school. The calendar can be amended again if we continue to miss school.

Order #2014-56 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.F. Consider approval of RIF Summer Success Program Memorandum of Agreement. Order #2014-57 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.G. Consider approval of applying for the following grants: Order #2014-58 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins YesIII.G.1. Robotics Grant for SMS III.G.2. Career Connect Grant for BHS III.G.3. Read to Achieve Grant for all three elementary schools

III.H. Consider approval of the KRCC School Based Services Agreement, as well as the KRCC Business Associate Agreement. Order #2014-59 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton Yes


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Mr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.I. Consider discussion/approval of the Breathitt County Schools Mission Statement(Draft). Rationale: It is the mission of the Breathitt County School District to produce College and Career Ready graduates by providing quality educational programs and services to all students in a nurturing, learning environment.


III.J. Consider approval of the revised organizational chart. Discussion: The organizational chart was discussed. Areas were brought up that need to be updated. The organizational chart will be updated to include all areas of discussion and was approved with those changes.

It was specifically brought up to include the Board of Education on the chart. An example of Jefferson County's organizational chart was used. Our chart will be updated to include the Board as well.


III.K. Consider approval of archery and soccer as sanctioned sports at Breathitt County High School and approve coaches with appropriate salaries for each sport; and other adjustments necessary as a result of the two additional sports. Order #2014-62 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.L. Consider approval of the following fund raisers: Order #2014-63 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood Absent


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III.L.1. Highland-Turner PTO Valentine's Dance and Peeler Card Fund Raiser III.L.2. SMS PTO Bumblebee Marketing Fund Raiser

III.M. Consider approval of the Health Services Coordinator Job Description. Order #2014-64 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.N. Consider approval of the Termination of Lease Agreement with the Breathitt County Fiscal Court. Order #2014-65 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.O. Consider approval of the SFCC Offer of Assistance for annual debt service in the amount of $46,492.00. Order #2014-66 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

III.P. Consider approval of the final reading of the following policies. Order #2014-67 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins YesIII.P.1. Policy 01.413-Duties and Responsibilities of the Treasurer Rationale: KSBA recommended removing the reference to "assistant treasurer" since we do not have one, and since it is not referenced in law. III.P.2. Policy 03.162-Harassment/Discrimination Rationale: Changes the time allowed for investigation from five to ten days, to match classified policy. (Recommended by KSBA.) III.P.3. Policy 03.2232-Sick Leave Rationale: Removes the requirement of a doctor's statement after missing ten or more days. (Recommended by KSBA.) III.P.4. Policy 08.113-Graduation Requirements III.P.5. Policy 09.1222-Nonresident Students


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Rationale: Adds the requirement of nonresident admission approval is on a one year basis.

III.P.6. Policy 09.4281-Grievances (Students) Rationale: Provides an avenue for the Board to hear grievances which meet certain criteria, if necessary. (Recommended by KSBA.)

III.Q. Review of the following procedures. Order #2014-68 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins YesIII.Q.1. Procedure 05.4 AP.2-Workplace Safety Program Rationale: New Procedure - Developed by the Safety Committee along with KEMI, and based on their recommendations. III.Q.2. Procedure 09.11 AP.22-Application for Change in School Assignment Rationale: Removes section of form to be completed by Central Office - not necessary. III.Q.3. Procedure 09.111 AP.22-Withdrawal Authorization Rationale: Requires approval by DPP.

IV. Personnel Notifications Discussion: EmploymentJessica Miller, Substitute Teacher, Effective January 9, 2014Lyndze Smoot, Substitute Teacher, Effective January 15, 2014Ryan Scott Spicer, Substitute Teacher, Effective January 10, 2014Sally Trent, Bus Monitor, Effective January 15, 2014

FMLAMary Elder, December 13, 2013 through February 13, 2014

V. Informational Items V.A. Facilities Information Rationale: http://education.ky.gov/districts/fac/Documents/702_KAR_4-170.pdf Discussion: A letter was presented to the Board from Facilities Director Darrell Watts informing them of plans to demolish the "white house" and move the current technology employees to the Sloniker Building of the Vocational School.Plans are also being made to move the maintenance staff to the same building, thereby providing transportation with more room in their building which was part of their PDSA for improvement.Mr. Watts is also working to move the FRYSC office into the school at MRC rather than being housed in the trailer outside the school as it currently


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is. This would be in compliance with 702 KAR 4:170; and would provide for better access to the program by students. V.B. School Financial Reports V.C. Communication/Sharing (All Present) Discussion: Scott Hollan, BCEA Vice President said the organization was excited about the Governor's Budget, especially since it includes a raise for teachers, which has not been included for several years. He said the BCEA plans to send some representatives to Frankfort on February 13, 2014, to talk to legislators about the budget.

VI. Adjournment

Order #2014-69 - Motion Passed: Adjournment of the meeting at 3:05 PM passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., January 29, 2014The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:


Present Board Members: Mr. Bobby Gross Mr. Albert Little Mrs. Rebecca Watkins Absent Board Members: Ms. Ruschelle Hamilton Mrs. Ina Southwood

The special meeting of the Breathitt County Board of Education was called to order by Vice-Chairperson Albert Little.I. Call to Order/Roll Call

II. Consider approval of the non-resident contract with Jackson Independent Board of Education. Discussion: Mr. Hammond prefaced this issue by informing the audience that since all board members were not present that the issue would not be voted. He told the audience that he feels at least four of the members should be present for this issue since it is so important to the District. He then opened the floor for anyone who wished to address the Board.Several supporters of the Jackson Independent School District were present and shared their support of the school and their hope that the Breathitt County School Board would not "close them". Some asked what the draft contract included - the number of Breathitt County resident students that Breathitt would allow Jackson to enroll. Mr. Hammond informed them that tentatively that number is 180, which is ten less than the current contract.Mr. Hammond was then asked why it was reduced, and he said it was due to the economic situation in Breathitt County and really all over the state, as well as the declining population of Breathitt County. According to the Census, the population is declining at a rate of 2% per year. It was then brought up that the reduction of 10 students was more than 2%; therefore, could the Board consider reducing the contract by only 2%. Mr. Hammond said that could be considered. But the issue would not be discussed again until the regular February meeting which is scheduled for Tuesday, February 25, 2014, at 5 PM in the BHS Library. Mr. Hammond invited everyone back for that meeting.Several audience members expressed their desire for both districts to remain open and both to flourish economically as well as academically; and asked if both districts could work together to educate the students of Breathitt County.

III. Consider approval of the January 9, 2014, minutes. Discussion:

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Jackson, Ky., January 29, 2014Minutes were not formally voted. They were examined by board members to make sure that the requested changes had been made. The Board members were satisfied with the changes and the minutes were approved based on the motion at the last meeting to approve them with the requested changes.

IV. Adjournment.

Order #2014-70 - Motion Passed: At 6:20, adjournment passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton AbsentMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., February 25, 2014The Breathitt County Board of Education met in the Breathitt High School Library at 4:00 PM, with the following members present:


Present Board Members: Mr. Bobby Gross Ms. Ruschelle Hamilton Mr. Albert Little Absent Board Members: Mrs. Ina Southwood Mrs. Rebecca Watkins

The work session of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.I. Call to Order/Roll Call Discussion: Meeting was called to order at 4:10 PM.

II. Discussion of the Regular Meeting Agenda Discussion: Mr. Hammond led the discussion by first allowing Finance Officer Darnell McIntosh review the SBDM Allocations along with the staffing policy. Law requires that schools be given an allocation prior to March 1 each year. Since the budget is so uncertain at this time, the allocations only reflect what is required by law to be given to the schools. They do not include assistant principals, or art and music teachers. Once the draft allocation is completed in May, when the budget picture is a little clearer; hopefully some of these positions can be re-added to the allocations. Additionally, enrollment projections were made for each grade and teacher allocations were made based on the projections. Teacher allocations have declined along with the enrollment projections.Mr. Hammond informed the Board that about $300,000 would be cut from the budget this year; but hopefully the reductions won't be as drastic as they were last year. Optimistically, the reductions can be made through non-renewals of non-tenured staff, and retirements.Mr. Hammond then introduced Architect Marcus Highland with Clotfelter/Samokar who discussed the current construction project with the Board. He informed the Board what items were needed for approval at this meeting in order to proceed with the Central Office Roof Replacement. The plans were provided for board members to review as well as the plan document. Mr. Highland informed the Board that the roof would be replaced with a single membrane roof and would have a twenty year warranty, which is required by KDE.Mr. Highland also briefly discussed the HVAC issues that we currently have at some of the schools. The most critical is at Marie Roberts-Caney where a boiler ruptured during the cold weather due to a power outage. The Board was asked to add some items to the agenda tonight to address this issue. The Board is asked to declare an emergency at MRC with the boiler rupture; seek

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Jackson, Ky., February 25, 2014proposals for a Guaranteed Energy Savings Contract; and employ Clotfelter/Samokar for the design services related to the emergency chiller replacement.Ms. Hamilton then asked about the utility tax issue that was previously discussed where some utility taxes were being paid to the Jackson Independent School District, when, in fact, they belong to the Breathitt County School District. Mr. Hammond reiterated that it is entirely possible and probable that it is happening and probably happens in other districts as well. The District will attempt to find out if there is anything we can do to correct the errors.

III. Adjournment

Order #2014-71 - Motion Passed: Adjournment at 4:58 PM, passed with a motion by Mr. Bobby Gross and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbsentMrs. Rebecca Watkins Absent

______________________________________________Secretary


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Jackson, Ky., February 25, 2014The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:



The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton.I. Call to Order. I.A. Roll Call I.B. Pledge of Allegiance I.C. Adopt Agenda Discussion: The agenda was adopted with the following changes: Item III-G should be broken down to three separate items with votes for each item; Add: Consider approval of declaring an emergency chiller replacement at Marie Roberts-Caney Elementary School due to a rupture caused by a recent power outage, during severe cold weather;Consider approval of seeking proposals for Guaranteed Energy Savings Contract (performance contracting);and, Consider approval of employing Clotfelter/Samokar to provide the design services as related to the emergency chiller replacement.


II. Presentations/Reports II.A. Student Recognitions Discussion: Chair Ruschelle Hamilton presented certificates for each of the attendance award winners. Brantlee Campbell, Breanna Cockerham and Abbie Hudson were not at the board meeting; therefore, the principal of their schools accepted the certificate on their behalf.Jennifer Spencer congratulated the students for winning the Microsoft Surface Tablet and explained the process for the audience. Students received one chance to win the prize for every week that they had perfect attendance.

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Jackson, Ky., February 25, 2014Potentially, students could have up to eighteen chances to win. After all the names were combined, a drawing was conducted at each school for the winner. The schools have done an outstanding job improving their attendance this year as evidenced by the comparison chart Ms. Spencer presented to the Board. As compared to last year, overall attendance has improved almost three percent; for the sixth month alone, attendance has improved over 6%. Ms. Spencer expressed her appreciation to everyone for this improvement. Everyone has worked hard to encourage students to attend school consistently and regularly; it has been a team effort. II.A.1. Brantlee Campbell II.A.2. Breanna Cockerham II.A.3. Courtney Hamblin II.A.4. Abbie Hudson II.A.5. Alex Hudson

II.B. Presentations II.B.1. Steven Bowling, Breathitt County Public Library - Book Presentation Discussion: Steven Bowling presented the board members, Mr. Hammond and Board Secretary Stacy McKnight with a copy of the book, "Breathitt, A Feud County", since the Board granted permission for the book to be re-printed to help raise money for the AP History Class trip to Washington D.C. II.C. Reports II.C.1. Treasurer's Report Discussion: Darnell McIntosh presented the January Treasurer's Report to the Board. At this point, the District has collected about 73% of its property and franchise taxes, but none of the unmined mineral tax which isn't typically collected until April and May. Delinquent tax receipts are up this year; however the ending balance projection is still not good. While it is still very early to project the ending balance, it doesn't look like it will be as much as last year's balance which was a little over $300,000. The District is being very conservative with KDE still approving all purchases in every effort to maintain the 2% required contingency. II.C.2. Attendance Report Discussion: The Attendance Report was already given during the certificate presentations. II.C.3. School Achievement Gap Reports (Each School) Discussion: Each principal presented their respective gap reports and reviewed strategies they were implementing to address the gaps. Some of the schools scores did not indicate gaps in comparison to the state scores; however further analysis indicated gaps within the school so strategies are being implemented to address these gaps as well.

III. Student Learning and Support Items Recommended for Approval III.A. Consider approval of minutes of January 23, 2014, and January 29, 2014, board meetings. Discussion:

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Ina Southwood abstained from voting for the minutes since she was absent from these meetings due to illness and bad weather.

Jackson, Ky., February 25, 2014Order #2014-72 - Motion Passed: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood AbstainMrs. Rebecca Watkins Yes



III.C. Consider approval of the 2014-2015 Tentative SBDM Allocations.


III.D. Consider approval of the amended calendar for 2013-2014. Discussion: The amended calendar was presented showing the last day of school for students as June 5, 2014. The district has missed nineteen (19)school days so far this year. Election Day has been designated as a PD day; while Memorial Day is designated as a non school day.


III.E. Consider approval of the following fund raisers:

Order #2014-76 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood Yes

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Mrs. Rebecca Watkins YesIII.E.1. Highland-Turner PTO Easter Bunny Pictures III.E.2. Highland-Turner FRC Krispy Kreme Donut Sales

Jackson, Ky., February 25, 2014III.F. Consider approval of advertising bids for the following items for the 2014-2015 school year:

Order #2014-77 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins YesIII.F.1. Tires III.F.2. School Pictures III.F.3. Soft Drinks and Related Items III.F.4. Oil and Lubricants III.F.5. Bus and Maintenance Parts and Supplies III.F.6. Athletic Supplies and Related Items III.F.7. Complete Pest Control III.F.8. Diesel Fuel III.F.9. School Supplies III.F.10. Food Items Other than Food Service

III.G. Consider approval of the BG-2 - Outline Specifications Energy Design Criteria; BG-3 - Estimate of Probable Cost; and the Construction Documents for bidding; for the Central Office Roof Replacement Project.

Order #2014-78 - Motion Passed: Approval of the BG-2 - Outline Specifications Energy Design Criteria for the Central Office Roof Replacement Project passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Order #2014-79 - Motion Passed: Approval of the BG-3 - Estimate of Probable Cost for the Central Office Roof Replacement Project passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Order #2014-80 - Motion Passed: Approval of the Construction Documents for Bidding for the Central Office Roof Replacement Project passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood Yes

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Jackson, Ky., February 25, 2014III.H. Consider approval of the FRYSC Grants for the 2014-2015 school year.


III.I. Consider approval of the Breathitt County Conservation District Grants for all schools. Discussion: The Breathitt County Conservation District is allocating $500 to each school.


III.J. Consider approval of Technology Surplus Items and authorize their disposal through eScrap. Discussion: EScrap is a state approved vendor for recycling old technology equipment. They pay a fee to the District for the items that they pick up.


III.K. Consider approval of amending Coal Severance Projects #1154 and #1159, extending the time of the project to June 30, 2016.


III.L. Consider approval of selling surplus buses (previously approved) through KISTA.

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Order #2014-85 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross Yes

Jackson, Ky., February 25, 2014Ms. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.M. Consider approval of applying for the following grants:

Order #2014-86 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins YesIII.M.1. E. O. Robinson Fund Grant III.M.2. Toyota Motor Manufacturing Grant III.M.3. Kentucky Youth Career Connect Grant

III.N. Consider approval of the Teach for America MOA. Discussion: Teach for America assists districts in locating teachers for high shortage areas.


III.O. Consider approval of rate increase for employee dental benefit (employee paid) with Superior Dental Care.


III.P. Consider approval of the History Mobile Travelling Exhibition Contract.

Order #2014-89 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

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Jackson, Ky., February 25, 2014III.Q. Consider approval of the Contract with Jenkins Independent Schools to share our Teacher for the Visually Impaired.

Order #2014-90 - Motion Passed: passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.R. Consider approval of declaring the white house and storage building at 1413 Elm Street as surplus property and authorize demolition of same.


III.S. Consider approval of authorizing the Chairman to execute a Waiver of Release of documentation and information to Attorney Neal Smith from Attorney Bob Chenoweth relative to any and all representation by Mr. Chenoweth of the Breathitt County Board of Education.

Order #2014-92 - Motion Passed: passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.T. Consider approval of the non-resident contract with Jackson Independent Schools. Discussion: Mr. Hammond presented the draft contract to the Board and the audience highlighting the following terms of the contract: Jackson Independent Board agrees not to initiate litigation with regard to this or any previous contract; Jackson Independent Board shall reject any proposal to annex property to its boundaries; Jackson Independent Board shall enroll students only after receiving proof of Educational Guardianship of a student residing in its district; Jackson Independent Board or its agents, employees, etc. shall not recruit students; and Jackson Independent Board shall not violate the terms or spirit of this agreement. There are other terms to the contract, these are the ones Mr. Hammond mentioned to the Board and the audience.Mr. Hammond then reviewed the enrollment trend of the Breathitt County School District showing enrollment figures dating back to 2009. Since that time, the

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District has lost 14% of its enrollment. The Breathitt Board currently contracts with Jackson Independent Board allowing Jackson to enroll up to 190 Breathitt students. This year, the law changed to allow children of school district employees to be exempt from non-resident contracts, which allows

Jackson, Ky., February 25, 2014Jackson to effectively enroll 190 plus all students who are children of district employees (easily more than 200 students). In looking at these figures, Mr. Hammond pointed out that the total number of students Jackson is allowed to enroll is roughly equal to the total enrollment of Highland-Turner Elementary School. Mr. Hammond informed the Board that with the current financial climate of the District and with the declining enrollment, a typical Board would begin the process of grandfathering in students with the non-resident contract. This means that Jackson would keep all current students and allow their siblings to enroll; however siblings are the only new students that would be allowed to enroll in the future. The contract would decrease as students graduate. This would be in the best interest of the Breathitt County School District.The Draft Agreement presented would allow Jackson to enroll 180 Breathitt County students.Mr. Hammond emphasized the bleak financial condition of the district in that it is uncertain whether the district will meet the 2% contingency this year; and plans to cut approximately $300,000 out of next year's budget in order to begin improving the financial status of the district. He hopes these reductions can be made through non-renewals and retirements. However some positions will not be filled next year.Ms. Hamilton then made a request to enter into executive session to discuss the contract since it might present potential litigation.

Order #2014-93 - Motion Passed: Approval to enter into executive session in compliance with KRS 61.810 (c)-pending or proposed litigation with regard to the non-resident student contract with Jackson Independent Schools passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Order #2014-94 - Motion Passed: Approval to exit executive session and resume open meeting passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Order #2014-95 - Motion Passed: Approval of the draft non-resident student agreement allowing Jackson Independent Schools to enroll up to 180 Breathitt County Students passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little Yes

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Mrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.U. Consider approval of declaring an emergency chiller replacement at Marie Roberts-Caney Elementary School due to a rupture of the current

Jackson, Ky., February 25, 2014equipment caused by a recent power outage during the extreme cold temperatures.


III.V. Consider approval of seeking proposals for a Guaranteed Energy Savings Contract (performance contracting).


III.W. Consider approval of employing Clotfelter/Samokar for design services as related to the emergency chiller replacement at Marie Roberts-Caney Elementary School.


IV. Personnel Notifications Discussion: EmploymentLinda Herald, Substitute Teacher, Effective February 14, 2014Tommy Hughes, Bus Driver and Substitute Custodian, Effective April 14, 2014Tony Stewart, Substitute Custodian, Effective February 14, 2014Hannah Watts, Substitute Teacher, Effective February 18, 2014

Resignations/RetirementsJanice Spicer, Resignation due to Retirement, Effective April 1, 2014Brian Stevens, Resignation Effective January 23, 2014

FMLAPaula Bowling, January 29, 2014 through February 28, 2014Mary Elder, February 13, 2014 through March 13, 2014

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V. Informational Items V.A. School Financial Reports V.B. Final Sale Information for Rousseau Elementary School V.C. Communication/Sharing (All Present)

Jackson, Ky., February 25, 2014Discussion: Scott Hollan, BCEA Vice-President informed the Board and the audience that BCEA representatives along with other state KEA representatives would be going to Frankfort next Thursday, March 6, 2014, to talk to legislators about the teacher retirement shortfall and asking them to address the issue along with addressing the repayment of funds borrowed by the General Assembly from KTRS. Mr. Hollan asked the audience and the Board to contact their legislators about this issue because it could be harmful to the future of teachers and retirees.

Ms. Watkins then asked about the district "banking time". Mr. Hammond clarified that the District does put in more than the required hours per year; however, KDE has informed him that due to the history of this district, that "banked" time cannot be used to make up snow days.

VI. Adjournment

Order #2014-99 - Motion Passed: Approval of adjournment at 6:56 PM, passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., March 25, 2014The Breathitt County Board of Education met in the Breathitt High School Library at 4:00 PM, with the following members present:

Attendance Taken at 4:15 PM: Present Board Members: Mr. Bobby Gross Ms. Ruschelle Hamilton Mr. Albert Little Mrs. Ina Southwood Mrs. Rebecca Watkins

I. Call to Order/Roll Call Discussion: The Work Session was called to order at 4:15 PM, by Chairperson Ruschelle Hamilton.

II. Discussion of Regular Meeting Agenda Discussion: Mr. Hammond started the discussion by asking the Board if they wanted to go over reach item individually or just ask questions about specific items. Ms. Hamilton then went through the agenda to address each item and asked if board members had questions.Ms. Southwood asked about the requirement for insurance for the use of district property request. The insurance requirement is not waived for these requests and the request for the Breathitt County Conservation District does include their certificate of liability insurance.The next item that brought out comments was the approval of the auditor in the amount of $16,500. Mr. Little wondered if we might get the audit done at a cheaper rate.Mr. Little then opened up conversation regarding the budget and the probability of the district ending the year with the required 2% contingency. He shared with the Board that he knew the District had made significant cuts last year and wondered where that savings has gone - has it been eaten up by cuts in SEEK, or in hiring new people to the district, adjusting days?Mr. Hammond then shared information with the Board relative to the budget including the fact that the architects visited the District to determine what HVAC projects could be done at this time, since we have an emergency issue at MRC, and several of the schools' systems are in disrepair. He shared that instead of paying for the Central Office Roof Project with Coal Severance funds, it will very likely be paid for through bonding so that the Coal Severance funds can be used for current general fund expenditures related to the HVAC issues that we have faced this year. Additionally, District staff has met with KDE staff to discuss the possibility of performance bonding for the district and KDE thinks that it would be better to just bond the repair/replacement of the systems outside of performance bonding; however, Trane representatives are in the district to evaluate our systems and provide us with some options with regard to performance bonding.With all that being said, Mr. Hammond is hopeful that the District will end with the required 2% contingency fund; however, financially the District is about where it was at this time last year.

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Jackson, Ky., March 25, 2014Mr. Little reviewed with the Board that when he came on board, the District had about $970,000. We then made significant cuts including closing/selling the Daycare Center, closing Rousseau, and making improvements in attendance. The teachers were also cut two days, which saved about $50,000. Why can't the District see this savings in the budget this year? Next year, a raise will likely be mandated and likely will not be covered by SEEK; and we may still see another decline in SEEK due to the local property value issue. Mr. Little said he does not want to see our students burn up in the summer due to the HVAC issues, since the district does not have a lot of bonding potential.Mr. Hammond then summarized that the District probably cut $1,300,000 out of the budget last year; and then with new hires (nurses, etc.), and other adjustments in days we added by $300,000. Likely, the District will see growth next year and surely two years from now the District would show significant financial improvement and would be able to plan effectively for the future. Attendance has improved this year and will continue to improve next year. Evidence of the improved attendance will not show until next year since funding is based on prior year ADA.Mr. Little asked Mr. Hammond what percentage of the budget is allocated for support staff (non-teachers); and how Mr. Hammond's salary compares with that of the former superintendent.Mr. Hammond said we would provide information regarding the percentage of the budget allocated for non teaching staff at the next meeting; and that his salary is about equal to the former superintendent's salary when you include the benefits that he had.Mr. Little reiterated that he is very concerned with the budget and the district's ability to meet the required 2% contingency.Ms. Hamilton then moved on to the 6th Grade Academy item on the agenda. She said there was not documentation with that item. Mr. Hammond said that there would be a presentation regarding that topic during the meeting. Mr. Little' asked if those students would go back to the elementary school for enrollment purposes, because if not, it decreases the number of students at HT, which is in great jeopardy with regard to enrollment anyway, and puts the school closer to closing.The next issue discussed was mandatory direct deposit. Mr. Little expressed that a lot of classified people do not have bank accounts and this puts them in a bind, requiring them to open an account. Ms. Southwood stated that she could not support this item either.Ms. Hamilton then brought up the amended calendar issue and the possibility of getting days. She stated that "all the people" that created "our issues" are gone; and asked Mr. Hammond if he would request days, if that becomes possible.Mr. Hammond stated that the legislature is still up in the air on this issue, and he would like input from all board members regarding the issue of requesting days.Mr. Little then brought up the issue of changing the rate for field trips form $1.24 per mile to $1.48. He is concerned that this is a burden on the small schools and wanted to know if this was a requirement. Mr. Hammond shared with the Board that this amount is based on a formula provided by the state and is their recommendation for us.Since it was time for the regular meeting to begin, the work session was called to a close at this time.

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Jackson, Ky., March 25, 2014III. Adjournment Order #2014-100 - Motion Passed: Adjournment at 5:06 PM passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

______________________________________________Secretary


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Jackson, Ky., March 25, 2014The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present:



I. Call to Order. Discussion: The regular advisory meeting was called to order at 5:15 PM, by Chairperson Ruschelle Hamilton. I.A. Roll Call I.B. Pledge of Allegiance I.C. Adopt Agenda

Order #2014-100 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, adopting the agenda with the inclusion of Item V-C. Tobacco Usage; and Item V-D. Agent of Record, passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

II. Presentations/Reports II.A. Student/Staff Recognitions II.A.1. Highland-Turner Student Courtney Bowling - Principal for the Day Discussion: Highland Turner Principal Robert Stewart and Vice Chairman Albert Little presented Courtney Bowling with a certificate recognizing her for earning the distinction of "Principal for the Day". To earn this distinction, students in grades 4 - 6 must earn at least 200 Accelerated Reader points.

II.A.2. Jewel Eldridge, Who received the "Exceptional Service Award" from the Kentucky Association for the Education and Rehabilitation of the Blind and Visually Impaired at the Annual Conference just a few weeks ago. Statewide Award for our teacher!! Discussion:Special Education Director Wayne Sizemore informed the audience that Ms. Eldridge had been recognized statewide in receiving this award and that her work was well respected across the state. Mr. Sizemore stated that the District is lucky to have Ms. Eldridge.

II.B. Reports

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Jackson, Ky., March 25, 2014II.B.1. Treasurer's Report Discussion: Ms. McIntosh reported to the Board that the District has just received its Final SEEK allocation for the current school year and it has been cut again in the amount of $60,000. At this point in the year, we have received 93% of the budgeted property tax; 73% of the franchise tax; 62% of the motor vehicle tax; and 47% of the utility tax. Ms. McIntosh also shared that 4% of our budgeted expenditures are utilities; another big expense is insurance and this year the District would need to look closely at student insurance since it is such a big expense. We also must be mindful of the new Healthcare Act that might affect part time or substitute employees by making them eligible for health insurance. This could cost the district some money as well.Ms. McIntosh said she is hopeful the District will end the year with the 2% contingency but it will be very close. For the remainder of the year, expenses will be closely monitored to help insure that we meet the requirement.

II.B.2. Attendance Report Discussion: Jennifer Spencer reported on attendance and presented a spreadsheet that continues to show the improvements we have made in attendance this year. Overall the District is up 2.4% since last year, with MRC being up 3.7% and SMS improving over 3.6%. Ms. Spencer reiterated that this has been a collaborative effort district wide and we should all be proud of the improvements that have been made.

III. Student Learning and Support Items Recommended for Approval III.A. Consider approval of minutes of February 25, 2014 meeting.

Order #2014-101 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the minutes passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes


Order #2014-102 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the claims passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.C. Approval of Breathitt County Conservation District's Request to use Breathitt High School on April 21, 2014, for the Soil Stewardship Banquet.

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Order #2014-103 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the request to use district property passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

Jackson, Ky., March 25, 2014Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.D. Consider approval of the District Energy Plan in compliance with Board Policy 05.23. Discussion: Darrell Watts summarized the District Energy Plan saying that it includes ways to conserve energy across the District and hopefully when these practices are implemented the District can save money. One of the important practices is turning off lights and computers/screens. This can go a long way in helping the District stay financially solvent.

Order #2014-104 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the District Energy Plan passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.E. Consider approval of the 2014 Capital Funds Request Form.

Order #2014-105 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the 2014 Capital Funds Request Form passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.F. Consider approval of contracting with Cloyd and Associates for the 2014 Financial Audit, at the same cost as last year - $16,500.00.

Order #2014-106 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the renewal of the audit contract with Cloyd And Associates passed with a motion by Mrs. Ina Southwood and a second by Mr. Bobby Gross. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.G. Consider approval of creating a 6th Grade Academy to be housed at Sebastian Middle School beginning with the 2014-2015 school year. Discussion:

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Reggie Hamilton presented the plan for the 6th Grade Academy informing the Board how the plan would be implemented and what curriculum would be used at the Middle School in these classes. The 6th Grade Academy will include 32 students from all of the elementary schools. Students would be required to

Jackson, Ky., March 25, 2014apply for admission and be chosen based on test scores, letters of recommendation, attendance, etc. The students would be taught using Project Based Learning and focus on STEM - Science, Technology, Engineering, and Math. The Academy will provide a more rigorous, challenging program for our students to keep them on track for college and career readiness.

Order #2014-107 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the creation of a 6th Grade Academy at Sebastian Middle School passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.H. Consider approval of the 2013-2014 amended school calendar. Discussion: As of today, the District has missed 24 days, and the last day of school for students is scheduled for June 12, 2013. Mr. Hammond asked the Board for their input regarding requesting days to be waived by the Commissioner, contingent on action by the Legislature.In the amended calendar, Election Day has been designated as a PD Day, and there is no school scheduled for Memorial Day. This prompted a discussion of going to school on that day instead. The Board asked if a survey could be conducted to get the consensus of employees about going to school on Memorial Day. Mr. Hammond agreed that a survey would be conducted.Ms. Hamilton said she would support asking for up to 10 days, should the legislature grant them.Mr. Little asked about the possibility of adding time to the day, since other districts had opted to make up time this way.Mr. Hammond pointed out to the Board that taking days granted by the Legislature/Commissioner costs money for Food Service since they are reimbursed for every day that students are fed. So there is a financial burden to the District.Ms. Hamilton said she thought we should ask for some days, if not ten. And Mr. Little said we should take what days we can get up to ten.

Order #2014-108 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the amended 2013-2014 school calendar passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.I. Consider approval of the contract with Netchemia, Inc. for TalentEd Recruit and Hire online application services.

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Order #2014-109 - Motion Failed: State Manager Larry Hammond recommended that the Board support passage of the contract with Netchemia; however, the Board did not pass the contract with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross No

Jackson, Ky., March 25, 2014Ms. Ruschelle Hamilton YesMr. Albert Little NoMrs. Ina Southwood YesMrs. Rebecca Watkins No

III.J. Consider approval of declaring the following list of items as surplus property and authorize disposal at sealed bid, or other appropriate method.

Order #2014-110 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, approval of surplus items to be sold at sealed bid except textbooks, which will be offered to a textbook company; items that are not sold are to be trashed, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.J.1. 10 Light Fixtures III.J.2. 30 Metal Shelves III.J.3. 3 Metal Desks III.J.4. 50 Metal Chairs III.J.5. 1 Box Loose Copper III.J.6. 4 Metal Filing Cabinets III.J.7. 3 Metal Carts III.J.8. 25 Ft. Loose Metal III.J.9. 150 Rough Faced Concrete Blocks III.J.10. Obsolete/Outdated Textbooks III.J.11. Two Vulcan Commercial Phase Ovens III.J.12. One Salad Bar III.J.13. One Set of Kitchen Cabinets III.J.14. One Dryer III.J.15. 6 Pails of 100 Epoxy Gray Floor Covering III.K. Consider approval of PRIDE grants.

Order #2014-111 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the PRIDE grants for BHS (2 grants) and SMS passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.L. Consider approval of the KISTA Lease Certificate of Participation.

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Order #2014-112 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the KISTA Lease Certificate of Participation passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

Jackson, Ky., March 25, 2014

III.M. Consider approval of amending the cost for field trips to $1.48 per mile (from the current rate of $1.24).

Order #2014-113 - Motion Passed: Upon the recommendation of State Manager, Larry Hammond, the field trip rate increase passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.N. Consider approval of revising the following policies: III.N.1. Policy 03.1236/2236-Emergency Leave

Order #2014-114 - Motion Tabled: State Manager recommended passing the first reading of the Emergency Leave Policy with the idea that Emergency Leave would be rescinded beginning with the 2014-2015 school year; however tabling of Policy 03.1236/2236 for more information about the savings involved if these days are rescinded passed with a motion by Mr. Albert Little and a second by Mrs. Ina Southwood. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.N.2. Policy 08.3-School Calendar

Order #2014-115 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, the first reading of Policy 08.3 passed with the request that #5 be reviewed to see if it should be included, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.O. Consider approval of seeking bids for Bank Services.

Order #2014-116 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, seeking bids for bank services passed with a motion by Mrs. Ina Southwood and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton Yes

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Mr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.P. Consider approval of Project Prom All Night Trip to Richmond Underground on May 3, 2014.

Jackson, Ky., March 25, 2014Order #2014-117 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, Project Prom All Night Field Trip passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.Q. Consider approval of ending any/all agreements/contracts with Hazard Fire and Safety as of June 30, 2014. Rationale: This will provide an opportunity to look at other companies providing the same service and procure bids to get the best price. Discussion: Darrell Watts shared with the Board the Hazard Fire and Safety costs a lot more than other vendors and doesn't provide the service that we can get with other vendors as well. He is looking at a couple of vendors that are currently on the state bid list.

Order #2014-118 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, ending any and all agreements with Hazard Fire and Safety passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little.

Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.R. Consider approval of the agreement with Jackson Independent to allow them to use our track during the track season.

Order #2014-119 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, the agreement with Jackson Independent for the use of our track with recommended changes by Board Attorney Mike Schmitt passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

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III.S. Consider approval of the 2014-2015 Certified Evaluation Plan (first reading). Discussion: Donna Fugate presented the Certified Evaluation Plan which addresses the TPGES and the PPGES as required by KDE. Since this is the first reading, parts of it will change as KDE finalizes the procedure. The plan includes KDE requirements as well as District preference in some areas, such as the Appeal Process which remains unchanged from last year's plan.

Jackson, Ky., March 25, 2014Order #2014-120 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, the first reading of the Certified Evaluation Plan passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.T. Consider approval of Fidelity Associates, Inc., providing children's books to KG students through community business donations. Discussion: Mr. Hammond shared with the Board that this project is initiated by a company from North Carolina. They give our KG students a book, "Four Seasons for Little People". In order to buy the books, they solicit from local businesses and keep the profit.

Order #2014-121 - Motion Failed: Upon the recommendation of State Manager Larry Hammond, approval of Fidelity and Associates providing children’s books to KG students failed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross NoMs. Ruschelle Hamilton NoMr. Albert Little NoMrs. Ina Southwood NoMrs. Rebecca Watkins No

III.U. Consider approval of implementing mandatory direct deposit for all employees. Discussion: Darnell McIntosh informed the Board that the biggest reason the District would like to go to mandatory direct deposit is that it would allow for employees to always get paid. In the event of a disaster, as long as finance staff can get internet access, direct deposits can be processed. It's a lot harder to write checks because it requires a special printer with special ink.Board members expressed their concern with classified employees especially, that do not have bank accounts and this would be a burden for them.

The Board of Education failed to make a motion for approval of mandatory direct deposit; however, State Manager Larry Hammond recommends approval of implementing Direct Deposit for all employees effective with the 2014-2015 school year.

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III.V. Consider approval of the agreement with Helping Hands Christian Resources. Discussion: Jennifer Spencer shared with the Board that by partnering with Helping Hands and purchasing food from God's Pantry, we would be able to serve possibly 150 kids whereas now we are serving about 50.

Order #2014-122 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, the Agreement with Helping Hands Christian Resources, with

Jackson, Ky., March 25, 2014recommended changes by Board Attorney, Mike Schmitt passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

III.W. Consider approval of the Transportation Service Agreement with the Jackson Independent School District.

Order #2014-123 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, the Transportation Service Agreement with Jackson Independent Schools passed with a motion by Mrs. Ina Southwood and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

IV. Personnel Notifications

Employment Sarah Banks, Bus Monitor, Effective March 3, 2014 Wallace Bates, Head Softball Coach at BHS, Effective January 14, 2014 Cealia Clair, Substitute Teacher, Effective March 19, 2014 Justin Combs, Head Baseball Coach at BHS, Effective January 14, 2014 Matthew Combs, Custodian at MRC, Effective March 11, 2014 Felicia Johnson, Substitute Teacher, Effective February 27, 2014 James Parks, Head Baseball Coach at SMS, Effective March 12, 2014 Timothy Ryan Strong, Substitute Teacher, Effective March 19, 2014 Resignations/Retirements/NonRenewals/Termination Jonnie Moore, Termination as Save the Children ESSS Coordinator, Effective March 19, 2014 Cynthia Pelfrey, Non-Renewal as Instructional Assistant at MRC, Effective June 30, 2014 Irton Sparkman, Resignation due to Retirement as Teacher at BHS, Effective July 1, 2014 Darrell D. Spicer, Resignation due to Retirement as Custodian at HT, Effective June 30, 2014

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Deana Sword, Non-Renewal as Save the Children Reading Tutor, Effective June 30, 2014 FMLA Paula Bowling, March 1, 2014 through March 31, 2014 Shana Clary, February 28, 2014 through May 1, 2014 Mary Elder, March 12, 2014 through April 12, 2014 Darren Iacono, March 5, 2014 through March 14, 2014 Janice Noble, March 18, 2014 through March 31, 2014

V. Informational Items

V.A. School Financial Reports

Jackson, Ky., March 25, 2014V.B. Communication/Sharing (All Present) Discussion: BCEA President, Margaret Kincannon first expressed her appreciation to Central Office Staff and Board Members who came to Highland-Turner to read for students during Read Across America Week.She then expressed the BCEA concerns regarding the reduction in SBDM allocations for the schools and the possible change in budget language in Frankfort in not mandating a raise for teachers.

V.C. Tobacco Usage

Discussion: Mr. Hammond shared that the current policy regarding tobacco usage is being reviewed. Ms. Hamilton stated that the policy should say no tobacco use on school grounds whatsoever. Ms. Southwood agreed with Ms. Hamilton. Currently, it is allowed outside the buildings in designated areas, per board policy. The policy will be presented again at the next meeting for approval.

V.D. Agent of Record Discussion: Mr. Hammond informed the Board that the Current Insurance Agent of Record is Sue Porter. Recently, another agent has contacted the District regarding becoming our Agent of Record. Mr. Hammond wanted the Board to know that we want an agent who will actively work to assist the District with issues as well as save us money. If another agent is able to do this, then the agent of record may change.

VI. Adjournment

Order #2014-124 - Motion Passed: Adjournment at 7:58 PM passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little. Mr. Bobby Gross YesMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Yes

______________________________________________Secretary

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All items recommended for approval by State Manager Larry Hammond have been approved by the Commissioner and will be implemented as recommended since Breathitt County was designated as a State Managed School District on December 6, 2012, pursuant to KRS 158.780, KRS 158.785, and 703 KAR 3:205. All business referenced beginning with the April 23, 2013 board meeting through the February 25, 2014 board meeting, have been approved by the

Jackson, Ky., March 25, 2014Commissioner of Education and implemented, including items not approved by the local board of education including, but not limited to:

Order #368 – Property Tax Rates – State Manager Larry Hammond recommended approval of the 4% increase for property taxes; however, the board did not vote for the increase.

Order #2013-45 – Snow Plan – State Manager Larry Hammond recommended approval of the Snow Plan; however, the board did not vote in favor of adopting the snow plan.

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Jackson, Ky., April 08, 2014The Breathitt County Board of Education met in the Central Office Conference Room at 11:00 AM, with the following members present:

Attendance Taken at 11:00 AM:

Present Board Members: Ms. Ruschelle Hamilton Mr. Albert Little Mrs. Ina Southwood Absent Board Members: Mr. Bobby Gross Mrs. Rebecca Watkins

I. Call to Order/Roll Call Discussion: The special meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at 11:01 AM.

II. Consider approval of the amended 2013-2014 school calendar. Discussion: Upon presentation of the calendar, Ms. Southwood proposed the district request five "calamity days" rather than three. She said the students and their families have worked hard this year to improve attendance and she doesn't want the end of the year to bring that down. She also pointed out that by making up days by extending the current school day felt a little contradictory since that is what we were "punished" for last year.Ms. Hamilton expressed her concern that if we have to miss any more school for flood, which is common in the spring, would we be able to ask for more days. With the proposed last day of school being on the first Friday in June, if we miss more it would push the last day into that second week of June which is what we are trying to avoid.Mr. Hammond assured the Board that the calendar would be re-visited should we have to miss school again before the end of the year; and he feels that the KDE would be favorable in helping us to make the calendar work for the best interest of the students and the District.With this calendar, the Testing Window is scheduled for May 26 - June 6, 2014; the last two weeks of school.Mr. Little suggested that we try to make the last day of school on Thursday instead of Friday. Then the teachers could do closing day on Friday instead of Saturday and if we ended up missing another day, we would have one day to work with. The testing window was discussed in depth. It takes five days to give the test at most schools, the other five days are then used as makeup test days. Since the window is designated as the last two weeks of school, if school ends on Thursday, the testing window would have to start on Thursday; which might make it difficult to begin testing appropriately.

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So, it was the consensus of the Board to accept the calendar as presented with the last day of school for students being on Friday, June 6, 2014, and closing day for teachers on Saturday, June 7, 2014. The Board wants to be sure that with their motion is included the understanding that should the District miss any more days, the calendar would be re-visited. Additionally, the school day will be extended by fifteen minutes beginning Monday, April 14, 2014, through the remainder of the school year. Teachers are expected to work an additional 21 hours to make up for the three days that school will not be in session, one of those days being Election Day; 9.75 hours being made up with the extended school day; and the remainder being made up under the direction of the school principal.

Order #2014-125 - Motion Passed: Upon the recommendation of State Manager Larry Hammond, the amended calendar as presented passed with a motion by Mr. Albert Little and a second by Mrs. Ina Southwood, with the understanding that should school be dismissed for any more days, the calendar would be re-visited. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Absent

III. Adjournment

Order #2014-126 - Motion Passed: There being no further business of the Board, adjournment at 11:30 AM, passed with a motion by Mr. Albert Little and a second by Mrs. Ina Southwood. Mr. Bobby Gross AbsentMs. Ruschelle Hamilton YesMr. Albert Little YesMrs. Ina Southwood YesMrs. Rebecca Watkins Absent

______________________________________________Secretary


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board minute… · Web viewLloyd Bach, Gear Up Instructional Job Coach, effective October 14, 2013...

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Transcript of board minute… · Web viewLloyd Bach, Gear Up Instructional Job Coach, effective October 14, 2013...