BOARD BOOK JUNE 9, 2020 11:00 a.m. - Illinois · 2020-06-03 · Ron Wright, CDB Amber Dooley, CDB ....

CAPITAL DEVELOPMENT BOARD

REVISED WEBEX MEETING

DUE TO COVID-19 EMERGENCY

Jim Underwood, Executive Director

BOARD MEMBERS:

Eileen Rhodes, Chair

Glyn Ramage

Martesha Brown

David Arenas

Pam McDonough

Beverly Potts

JB Pritzker, Governor

BOARD BOOK

JUNE 9, 2020

11:00 a.m.

Eileen Rhodes, Chair

CALL: 312-535-8110

ACCESS CODE: 133-206-0307

PASSWORD: MTmjJiYt245

CAPITAL DEVELOPMENT BOARD

June 9, 2020, 11:00a.m.

WebEx

The meeting of the Capital Development Board is being held by WebEx due to COVID 19

CALL: 312-535-8110 ACCESS CODE: 133-206-0307 PASSWORD: MTmjJiYt245

CALL TO ORDER 1. Roll Call of Members 2. Confirmation of a Quorum

PRELIMINARY ITEMS

3. Adoption of Agenda 4. Approval of the May 12, 2020 Minutes............................................................................1-4 5. Introduction of Guests

BOARD ACTION

6. Modification – Il State Police Springfield.........................................................................5-6 7. Modification – Western Il University – Macomb.............................................................7-8 8. Architect/Engineer Selection Recommendations from PSB 261....................................9-10 9. Architect/Engineer Selection Recommendations from PSB 262..................................11-14 10. Architect/Engineer Selection Recommendations from PSB 263..................................15-22 11. Board Resolution No. 20-01.........................................................................................23-28 12. Proposed FY21 CDB Board Meeting Calendar..................................................................29

INFORMATIONAL ITEMS

13. Best Interest of the State Architect/Engineer Selection.............................................30-31 14. Small Contract Architect/Engineer Selection..............................................................32-34 15. Emergency Project Proceed Order/Change Order Report...............................................35 16. Change Order Following Proceed Order..........................................................................36 17. Single Bid Award.........................................................................................................37-40

EXECUTIVE SESSION

18. Semi-Annual Review of Closed Session Minutes [(5 ILCS 120/2(c)(21)] 19. Pending and Probable Litigation [(5 ILCS 120/2(c)(11)]

Staff contacts: Sally Finney 217.782.8726 and Heather Bova 217.782.8729

CAPITAL DEVELOPMENT BOARD AGENDA ITEM

SUBJECT: Meeting Minutes for May 12, 2020 Board Meeting

The meeting of the Capital Development Board was held by WebEx due to COVID 19 crisis. The following board members were present: Eileen Rhodes, Chair Pam McDonough David Arenas Beverly Potts Martesha Brown Glyn Ramage Others present: Jim Underwood, CDB Sally Finney, CDB Mike Wilson, CDB Heather Bova, CDB Kathryn Martin, CDB Paul Kmett, CDB Amy Romano, CDB Heidi Hildebrand, CDB Brent Lance, CDB Marcy Joerger, CDB Jesse Martinez, CDB Lisa Hennigh, CDB Karla Springer, CDB Tim Patrick, CDB Andres Padua, CDB Jen Boen, CDB Andrea Bauer, CDB Lauren Noll, CDB Ron Wright, CDB Amber Dooley, CDB Sarah Erwin, CPO Paula Sorensen, CDB Gwen Diehl, IDVA Carey Mayer, CDB Art Moore, CPO Lesa Branham, CDB The meeting was called to order at 11:05a.m. Sally Finney took roll call. For the record, Chair Eileen Rhodes and Board members David Arenas, Martesha Brown, Pam McDonough, Beverly Potts and Glyn Ramage were all present by WebEx. Pam McDonough moved, and Martesha Brown seconded a motion for the adoption of the agenda. Chair Rhodes called for a vote, and the motion was approved unanimously. Pam McDonough moved, and Beverly Potts seconded a motion to approve the minutes of the March 10, 2020 meeting. Chair Rhodes called for a vote, and the motion was approved unanimously.

001

Mr. Wright presented the following Single Bid to the Board: Single Bid – Old Illinois State Capital CDB Project No. 104-600-017 Exterior Repairs/restore Drum Springfield, Illinois A/E: Ferry & Associates Bid Award for R.D Lawrence Construction Company.........................................$1,449,177.00 Pam McDonough moved, and David Arenas seconded a motion to approve the Single Bid. Chair Rhodes called for a vote, and the motion was approved unanimously. Mr. Wright presented the following Proceed Order to the Board: Proceed Order – Statesville Corrections Center Illinois Department of Corrections Replace roofing system Crest Hill, Will County, IL CDB Project No. 120-230-128 A/E SMT Architects Proceed Order for DCG Roofing...........................................................................$132,850.36 David Arenas moved, and Pam McDonough seconded a motion to approve the Proceed Order. Chair Rhodes called for a vote, and the motion was approved unanimously. Brent Lance presented the following A/E selection recommendations for PSB 261: 1. 102-275-001 Department of Natural Resources

Construct Buildings Sahara Woods State Fish and Wildlife Area Saline County

1. Hurst-Rosche, Inc. 2. Eggemeyer Associates Architects, Inc. 3. Civil Design, Inc.

Appropriation: $750,000.00 Project Cost: $750,000.00

2. 104-021-022 Department of Natural Resources Replace Roofing Systems Cahokia Mounds Historic Site St Clair County

1. Allied Design Consultants, Inc 2. Hurst-Rosche, Inc. 3. Farnsworth Group, Inc.

Appropriation: $1,890,000.00 Project Cost: $1,189,000.00

002

3. 104-144-038 Department of Natural Resources Replace Roofing System Lincoln’s New Salem Historic Site Menard County

1. John Shafer & Associates, Inc. 2. Kenyon & Associates Architects, Inc. 3. Allied Design Consultants, Inc.


4. 120-075-069 Department of Corrections Replace Roofing Systems Dixon Correctional Center Lee County

1. Saavedra Gehlhausen Architects, Inc. 2. DLZ Illinois, Inc. 3. Kenyon & Associates Architects, Inc


5. 250-185-004 Department of Central Management Services Replace Windows, Doors and Roofing System Watseka Garage Iroquois County

1. GSG_Probe Consulting, Inc. 2. Carlile Architects LLC 3. Poepping, Stone, Bach & Associates,

Inc.


6. 624-060-043 Department of Revenue Correct Water Infiltration Willard Ice Building – Revenue Building Sangamon County

1. GSG-Probe consulting, Inc 2. Globetrotters Engineering Corporation

. .


Martesha Brown moved, and Pam McDonough seconded a motion to approve the previous recommendations for selection of A/E. Chair Rhodes called for a vote, and the motion was approved unanimously. Brent Lance presented the following A/E selection recommendations for PSB 262: 1. 102-720-027 Department of Natural Resources

Renovate Pump Station Rend Lake Fish and Wildlife Area Jefferson County 1. Farmer Workman Engineering & Testing,

2.Henneman Engineering Inc. 3.GSG Material Testing, Inc dba The HOH Group


003

2. 120-135-073 Department of Corrections Construct Walk-In Freezer and Install New Chiller Logan Correctional Center Lincoln

1. Henneman Engineering, Inc. 2. Evan Lloyd Associatess, Inc 3. Epstein and Sons International, Inc.


David Arenas moved, and Pam McDonough seconded a motion to approve the previous recommendations for selection of A/E. Chair Rhodes called for a vote, and the motion was approved unanimously. Mr. Wright discussed:

1. Emergency Selections 2. Best Interest of the State 3. Single Bid Award 4. Change Order Report 5. Emergency Proceed Order/Change Order Report 6. Proceed Order

Pam McDonough moved, and David Arenas seconded a motion to adjourn. Chair Rhodes called for a vote, and the motion was approved unanimously. The meeting adjourned at 12:23p.m.

004

State of Illinois Request for Board Approval of Modification Capital Development Board to Professional Services Agreement Project Number: 291-221-018 Description: Upgrade HVAC Systems & Install Generator Training Academy Springfield, Sangamon County, IL Using Agency: Illinois State Police Architect/Engineer: Woolpert Architecture, LLC 343 Fountains Parkway, #100 Fairview Heights, IL. 62208 Total Project Budget: $9,471,100.00 Unobligated Funds: $7,861,014.00 Total Spent to Date: $ 350,250.00 Percent Complete: 75% Design Project Manager: Jerry J Norris PURPOSE OF THIS AGREEMENT: Project History: The Illinois State Police Training Academy building was constructed in 1967. In 1971 an additional 36,600 square feet were added to the building and in 2003 an additional 5,445 square feet were added. The building is now an 85,312 square foot facility with three levels above grade. The facility is utilized to provide training to new cadets as well as to provide offices for staff. It consists of living quarters for some staff, dorms for cadets, cafeteria, offices and classrooms. The scope of work for this project provides for removing and replacing the building’s HVAC and control systems, installing new water distribution piping throughout the building, replacing plumbing drains in and around the cafeteria, and various other plumbing fixtures throughout the facility. The work also includes installing a generator and associated equipment. _________________________________________________________________________________________________ PURPOSE OF THIS AGREEMENT MODIFICATION: The modification will add an environmental firm to the design team to provide abatement design, project management/air monitoring, and Phase Contrast Microscopy (PCM) air sampling analysis. The addition of an environment firm will also provide an increase to the onsite observation and additional services to the existing design team. SUBJECT AGREEMENT AMENDED AS FOLLOWS:

Fee Description Total Obligation per Original Agreement

Total Amount of Previous

Modifications

Total Obligation Prior to this Modification

Total Amount of this Modification

Total Agreement Obligation including

this Modification

Basic Services Fee $660,900.00 $00.00 $660,900.00 $00.00 $660,900.00 Additional Services 00.00 $00.00 $00.00 $35,200.00 $35,200.00 On-Site Representative Reimbursement

$100,000.00 $00.00 $100,000.00 $25,000.00 $125,000.00

Air Sampling Professional $00.00 $00.00 $00.00 $86,486.00 $86,486.00 Design Testing/ PCM Air Sampling

$15,000.00 $00.00 $15,000.00 $15,400.00 $30,400.00

CAF $19,800.00 $00.00 $19,800.00 $1,800.00 $21,600.00 Printing $2,500.00 $00.00 $2,500.00 $00.00 $2,500.00 Environmental Engineer $00.00 $00.00 $00.00 $48,000.00 $48,000.00 TOTALS $798,200.00 $00.00 $798,200.00 $211,886.00 $1,010,086.00

005

05/19/2020 N/A

05/19/2020

N/A

5/19/2020 cccusteau 5/21/2020

006

State of Illinois Request for Board Approval of Modification Capital Development Board to Professional Services Agreement Project Number: 818-010-105 Description: Chiller Replacement/Chilled Water Loop Western Illinois University Macomb, McDonough County, IL Using Agency: Western Illinois University Architect/Engineer: Henneman Engineering, Inc.

2803 Research Road Champaign, IL 61822

Total Project Budget: $4,300,000.00 Unobligated Funds: $3,714,000.00 Total Spent to Date: $ 118,271.00 Percent Complete: 45% of Project completed to date Project Manager: Melissa Porter PURPOSE OF THIS AGREEMENT: Project History: The Western Illinois University in Macomb is a 114-building facility established in 1899. The scope of work for this project includes the design of a southern-chilled water loop with connection at five building locations. This modification provides for the design services related to installing a 1,500-ton chiller; including cooling towers, necessary pumps and accessories, and connection to the BAS system for monitoring. The work also includes necessary improvements to make the room suitable for housing the chiller. PURPOSE OF THIS AGREEMENT MODIFICATION: The initial project scope included establishment of a chiller plant in Simpkins Hall; however, this location was not suitable. Due to current campus needs and concerns of future failure to the existing chillers, the addition of a 1500-ton chiller to the current chilled water loop was deemed the most logical solution. The addition of this chiller will increase the capacity of the current five buildings, and will also provide capacity for future buildings as required. SUBJECT AGREEMENT AMENDED AS FOLLOWS:

Fee Description Total Obligation per Original Agreement

Total Amount of Previous

Modifications

Total Obligation Prior to this Modification

Total Amount of this Modification

Total Agreement Obligation including

this Modification

Basic Services Fee $328,700 0.00 $328,700 $145,700 $474,400 CAF $9,800 $9,800 $4,300 $14,100 On-Site Representative Reimbursement

$75,000 $75,000 $75,000

Design Testing $10,000 $10,000 $10,000 Print Bid Docs in Excess $7,500 $7,500 $7,500 ACBM Bulk Samples $5,000 $5,000 $5,000

TOTALS $436,000 $436,000 $150,000 $586,000

007

M O D I F I C A T I O N State of Illinois

Professional Services Agreement

Modification Number: 1

Project Number: 818-010-105 Date: May 19, 2020

Firm Name, Address

Henneman Engineering Inc.

2803 Research Road

Champaign, IL 61822

Project Information

Replace Chiller & Construct Chilled Water Loop

Western Illinois University - Macomb

Macomb, McDonough County, Illinois

This Modification Changes the Scope of the Contract Agreement Date: 2019-07-29 Contract: 19031310

Scope/Purpose of this agreement modification: This modification provides for the design services related to installing a 1,500 ton chiller

including cooling towers, necessary pumps and accessories, and connection to the BAS system for monitoring. The work also includes

necessary improvements to make the room suitable for housing the chiller.

Subject agreement amended as follows: Replace Appendix A with Appendix A M-1.

AGREEMENT SUMMARY Total Obligation Total Amount Total Obligation Total Amount Total Agreement

Per Original of Previous prior to this of this Obligation including Fee Description Agreement Modifications Modification Modification this Modification

Basic Services Fee $328,700.00 $.00 $328,700.00 $145,700.00 $474,400.00

Const. Administration Fee, CAF $9,800.00 $.00 $9,800.00 $4,300.00 $14,100.00

On-Site Representative Reim $75,000.00 $.00 $75,000.00 $.00 $75,000.00

Design Testing $10,000.00 $.00 $10,000.00 $.00 $10,000.00

Print Bid Documents in excess of __ sets

$7,500.00 $.00 $7,500.00 $.00 $7,500.00

ACBM Bulk Samples $5,000.00 $.00 $5,000.00 $.00 $5,000.00

TOTALS $436,000.00 $.00 $436,000.00 $150,000.00 $586,000.00

Prepared by:

By: Kyle Beachy Date Using Agency approval Date

AE Firm name: Henneman Engineering Inc.

By:

Reviewed:

AE’s Authorizing Representative Date Contract Executive Date

Print AE name, Title:

Approved by: By:

Regional Manager Date Fiscal Date

Approved by:

Final CDB

authorization

Legal Date Print name/title

Date

05/19/2020

008

Agenda ItemState of IllinoisCapital Development Board

SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers

Project Number Firm/Job Description Estimated TotalProject Cost

546-235-022 Construct Vehicle Maintenance Shop Department of Military AffairsNorth Riverside Armory - Cook County, Cook

RECOMMENDED FIRMS IN ALPHA ORDER:

A. Epstein and Sons International, Inc.Globetrotters Engineering CorporationMuller & Muller, Ltd.

$17,500,000

009

A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020

CDB PROJECT NO: 546-235-022

PROJECT DESCRIPTION: Construct Vehicle Maintenance Shop

PROJECT LOCATION: Department of Military AffairsNorth Riverside Armory - Cook County

APPROPRIATION AMOUNT: $75,000ESTIMATED TOTAL PROJECT COST: $17,500,000

PROJECT SCOPE OF WORK:

Note: This announcement is for completion of a partial program analysis, an on-site design charrette and proposed project cost estimate with the option reserved to execute a contract modification(s) for full design services pending project approval and funding.

The scope of work provides for constructing a specially designed National Guard Vehicle Maintenance Shop (61,998 total square feet). The shop includes the following items that are integral to the facility; working environment for occupational, safety and health standards for this facility with new general purpose work bays, special purpose work bays, work areas, administrative, supply room, classroom, lockers, latrines/showers and other necessary maintenance space for the personnel to complete their mission. The new facility will ensure all ATFP requirements and criteria are included in the project. The A/E must adhere to the National Guard Bureau regulations and design guides.

LEED Silver standards will be required and additional energy efficiencies will be considered.

The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for the rebate.

A combined MBE/WBE goal of 20 percent is applicable to the A/E team.

A VBE goal of 5 percent is applicable to the A/E team.

PROFESSIONAL SERVICES BULLETIN VOLUME: 261

010

Agenda ItemState of IllinoisCapital Development Board

SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers


$3,000,000120-000-067

120-000-068

Provide Medical Office Space at Various Northern Locations Department of CorrectionsStatewide Program, Statewide


JP Architects, Ltd.Poepping, Stone, Bach & Associates, Inc.Ross & Baruzzini, Inc.

Provide Medical Office Space at Various Southern Locations Department of CorrectionsStatewide Program, Statewide


GSG Material Testing, Inc. dba The HOH GroupHurst-Rosche, Inc.Ross & Baruzzini, Inc.

$3,000,000

250-546-002 Remediate Site and Demolish BuildingsDepartment of Central Management ServicesSangamo Building, Springfield, Sangamon


Evan Lloyd Associates, Inc.Globetrotters Engineering CorporationPoepping, Stone, Bach & Associates, Inc.

$3,000,000

011


CDB PROJECT NO:

PROJECT DESCRIPTION:

PROJECT LOCATION:

APPROPRIATION AMOUNT:ESTIMATED TOTAL PROJECT COST:

120-000-067

Provide Medical Office Space at Various Northern Locations

Department of CorrectionsStatewide Program$3,000,000To be Determined


The scope of work provides for developing temporary and permanent medical offices at various facilities which will include, but is not limited to, renovating existing or constructing new space and developing infrastructure for temporary modular buildings to be used until the permanent facilities are complete. The scope of work may include updating electrical, mechanical and plumbing systems to accommodate the permanent space. The project will include multiple bid packages and priority will be provided by the Capital Development Board and the Department of Corrections. The design for the temporary facilities will need to be expedited.

The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for a rebate.

The sites include, but are not limited to: Stateville Correctional Center, Dixon Correctional Center, Pontiac Correctional Center, Joliet Treatment Center, Hill Correctional Center and Illinois River Correctional Center.




012


CDB PROJECT NO:


PROJECT LOCATION:


120-000-068

Provide Medical Office Space at Various Southern Locations

Department of CorrectionsStatewide Program$3,000,000To be Determined


The scope of work provides for developing temporary and permanent medical offices at various facilities which will include, but is not limited to, renovating existing or constructing new space and developing infrastructure for temporary modular buildings to be used until the permanent facilities are complete. The scope of work may include updating electrical, mechanical and plumbing systems to accommodate the permanent space. The project will include multiple bid packages and priority will be provided by the Capital Development Board and the Department of Corrections. The design for the temporary facilities will need to be expedited.

The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for a rebate.

The sites include, but are not limited to: Pinckneyville Correctional Center, Shawnee Correctional Center, Big Muddy River Correctional Center, Taylorville Correctional Center, John A. Graham Correctional Center and Danville Correctional Center.




013


CDB PROJECT NO:


PROJECT LOCATION:


250-546-002

Remediate Site and Demolish Buildings

Department of Central Management Services Sangamo Building, Springfield$3,000,000To be Determined


The scope of work provides for complete or partial demolition of the 350,000 square foot Sangamo Building (CMS546-0001, located at 1021 North Grand Avenue East, Springfield, Illinois. The work will include demolition, abatement of hazardous materials and soil remediation. The selected firm/team must have the ability to renovate the space for reuse if only partial demolition is required. The work may also include utility relocation/upgrades, building system upgrades, exterior enclosure and structural modifications and associated site work. The total project cost will be based on the option chosen and could range significantly. Coordination with the State Historic Preservation Office will be required for all phases of work.

An expedited design schedule will be required.




014

Agenda Item

State of IllinoisCapital Development Board SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers


546-095-016 Replace Roofing SystemsDepartment of Military AffairsDecatur Armory - Macon County, Macon


John Shafer & Associates, Inc.Kenyon & Associates Architects, Inc.SNDB Designs, Inc.

$1,044,600

546-261-008 Replace Roofing SystemsDepartment of Military AffairsPeoria Army Aviation Support Facility - Peoria County, Peoria


John Shafer & Associates, Inc.Kenyon & Associates Architects, Inc.SNDB Designs, Inc.

$1,191,100

546-303-008 Replace Roofing System and Renovate ExteriorDepartment of Military AffairsMachesney Park Armory - Winnebago County, Winnebago


Klein and Hoffman, Inc.Mode Architects, P.C.Saavedra Gehlhausen Architects, Inc.

$2,336,100

546-310-010 Replace Roofing System and Renovate ExteriorDepartment of Military AffairsCrestwood Readiness Center - Cook County, Cook


Bauer Latoza Studio Ltd.GSG-Probe Consulting, Inc.Mode Architects, P.C.

$1,951,900

015

Agenda Item

State of IllinoisCapital Development Board SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers


546-325-083 Repair or Replace HVAC SystemDepartment of Military AffairsCamp Lincoln, Springfield, Sangamon County, Sangamon


BRiC Partnership, LLCFarnsworth Group, Inc.Fuhrmann Engineering, Inc.

$617,300

546-350-010 Replace Roofing SystemDepartment of Military AffairsSycamore Armory - DeKalb County, DeKalb


Klein and Hoffman, Inc.Larson & Darby, Inc.Mode Architects, P.C.

$543,300

016


CDB PROJECT NO:

546-095-016


Replace Roofing Systems

PROJECT LOCATION: Department of Military AffairsDecatur Armory - Macon County

APPROPRIATION AMOUNT: $1,044,600ESTIMATED TOTAL PROJECT COST:

$1,044,600

PROJECT SCOPE OF WORK:The Decatur Armory (H0702) is a 41,164 square foot, one-story building established in 1992. The OperationalMaintenance Service (OMS) Building (H0703) is a 8,300 square foot, one-story building constructed in 1992.

The scope of work provides for replacing approximately 42,750 square feet of roofing on the Decatur Armory andapproximately 8,300 square feet of roofing on the Operational Maintenance Service (OMS) Building with a new adheredmembrane system, including new reflective membrane, high R-value insulation, flashings, trim and any necessaryattendant accessories. The scope may also include minor tuckpointing as needed in association with the roofing project.


There are no VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263

017


CDB PROJECT NO:

546-261-008


Replace Roofing Systems

PROJECT LOCATION: Department of Military AffairsPeoria Army Aviation Support Facility - Peoria County


$1,191,100

PROJECT SCOPE OF WORK:The Flight Simulator/Ops Facility (H2711) is a 14,201 square foot, one-story building with multiple roof heights built in1982. The Vehicle Maintenance Facility/Ops Facility (H2718) is a 3,290 square foot, one-story building with multiple roofheights built in 1952.

The scope of work provides for replacing the roofs and any necessary attendant accessories, tuckpointing at bothbuildings and selective brick replacement on the Flight Simulator/Ops Facility. The scope at the Flight Simulator/OpsFacility also provides for replacement of the failed insulated glass units. The scope at the Vehicle MaintenanceFacility/Ops Facility also provides for installing a vehicle ventilation system and stripping, priming and painting overheaddoors.



018


CDB PROJECT NO:

546-303-008


Replace Roofing System and Renovate Exterior

PROJECT LOCATION: Department of Military AffairsMachesney Park Armory - Winnebago County


$2,336,100

PROJECT SCOPE OF WORK:The Armory at Machesney Park (H4300) is a 44,060 square foot, one-story building with multiple roof heights built in1992. The Field Maintenance Shop Building (H4301) is a 4,168 square foot building, one-story building with multiple roofheights built in 1992.

The scope of work provides for the replacement of the Armory and Field Maintenance Shop roofing system with a newadhered reflective membrane system, high R-value insulation, flashings, trim and any necessary accessories. The scopealso includes tuckpointing and selective brick replacement for both buildings.


A VBE goal of 2 percent is applicable to the A/E team. PROFESSIONAL SERVICES BULLETIN VOLUME: 263

019


CDB PROJECT NO:

546-310-010


Replace Roofing System and Renovate Exterior

PROJECT LOCATION: Department of Military AffairsCrestwood Readiness Center - Cook County


$1,951,900

PROJECT SCOPE OF WORK:The Crestwood Armory (VT003) is a 216,283 square foot, 2-story building constructed in 1981.

The scope of work provides for repairing approximately 95,400 square feet of granular surfaced modified bitumen roofing,repair or replacement of trim, windows, sills, roof hatches and ladders as needed and all attendant accessories. Thescope also includes repairing or replacing components of the building envelope, including exterior doors, windows,insulated metal panels and waterproof foundation behind berm.



020


CDB PROJECT NO:

546-325-083


Repair or Replace HVAC System

PROJECT LOCATION: Department of Military AffairsCamp Lincoln, Springfield, Sangamon County

APPROPRIATION AMOUNT: $617,300ESTIMATED TOTAL PROJECT COST:

$617,300

PROJECT SCOPE OF WORK:The Illinois State Military Museum (H3421) is a 9,600 square foot, 2-story building established in 1903.

The scope of work provides for repairs and upgrades to the HVAC and temperature control systems at the Illinois StateMilitary Museum, as well as any supporting work required.

The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for therebate.

The State Historic Preservation Office should be consulted during every phase of this project.

There are no MBE/WBE/VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263

021


CDB PROJECT NO:

546-350-010


Replace Roofing System

PROJECT LOCATION: Department of Military AffairsSycamore Armory - DeKalb County

APPROPRIATION AMOUNT: $543,300ESTIMATED TOTAL PROJECT COST:

$543,300

PROJECT SCOPE OF WORK:The Sycamore Armory (H3700) is a 28,785 square foot, 3-story building established in 1938.

The scope of work provides for replacing approximately 13,600 square feet of roofing with a new adhered membranesystem. The scope also includes new reflective membrane, high R-value insulation, flashings, trim and any necessaryattendant accessories. The scope will also include repairs to the concrete parapet walls as needed.

There are no MBE/WBE/VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263

022

MEMORANDUM TO: Capital Development Board FROM: Amy Romano

General Counsel DATE: June 9, 2020 RE: Board Resolution No. 20-01: Request to Extend Executive Director Approvals Proceed Orders, Change Orders, and A/E Modifications Costs Related to the Budget Impasse and Project Suspensions due to COVID-19 Board Resolution No. 20-01 is presented for the Board’s review and consideration. The Resolution amends the levels of authority for approving proceed orders, change orders, and A/E modifications for costs related to the budget impasse and costs for restarting projects that were suspended due to COVID-19. The Board has authority to approve proceed orders, change orders, and modifications $100,000 or over. Board Resolution No. 20-01 seeks to expedite projects that are restarting by delegating this approval authority to the Executive Director for projects restarting due to suspensions relating to the budget impasse and COVID-19. The Board previously delegated authority to the Executive Director for proceed orders, change orders, and modifications $100,000 or over related to the budget impasse. This delegation has been in place since 2016. Under the terms of the Resolution, this delegation automatically expires annually unless extended by the Board. The Board has extend this delegation authority to the Executive Director as funding continues to be released for projects impacted by the budget impasse. The Resolution adds the same delegation authority to the Executive Director for projects suspended due to COVID-19. Proposed amendments to the Resolution are underlined. Thank you for your consideration.

023

Resolution No. 20-01 Effective 6/9/2020

Executive Director – Authority Single Bids/Proceed Orders and Change Orders/Modifications/Release of Funds

RESOLUTION

WHEREAS, the Capital Development Board, at its November 28, 2007 meeting, revised the approval levels for the award of single bids, the execution of change orders, approval of A/E modifications and the recommendation of release of funds to the Governor; WHEREAS, the Capital Development Board, at its August 9, 2016 meeting, adopted changes to the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse which automatically repealed in one year unless extended by the Board, as well as approval levels for additional services in A/E modifications (Resolution 16-03); WHEREAS, the Capital Development Board, at its July 11, 2017 meeting, extended, for one year, the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse (Resolution 17-02);

WHEREAS, the Capital Development Board, at its June 12, 2018 meeting, extended, for one year, the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse (Resolution 18-03);

WHEREAS, the Capital Development Board, at its June 11, 2019 meeting, extended, for

one year, the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse (Resolution 10-03);

WHEREAS, an additional extension is necessary to address approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse; and

WHEREAS, the Capital Development Board requests the approval levels for change

orders, proceed orders, and A/E modifications related to costs related to the budget impasse be extended by one year, and that this approval process include costs related to restarting projects suspended due to COVID-19. NOW, THEREFORE, be it resolved, that the Board extends the following approval exemptions for the award of proceed orders, change orders, and A/E modifications for costs related to the budget impasse, and allow the following approval exemptions for restart costs related to COVID-19: 1. Single Bids: On bid lettings which result in a single bid, the bid may be opened and

the Executive Director is authorized to award contracts if the bid is less than or equal to $500,000. Such awards must be determined by the Executive Director to

024


be in the best interest to the State of Illinois and based on the recommendation of the staff of the Capital Development Board.

That recommendation shall be based on factors such as availability of registered contractors in the project area, whether there was sufficient notification to those contractors by advertisement of the work, the number of valid plan holders, the type of work being bid and the availability of contractors to bid that work, and whether the bid is less than or equal to 150% of the A/E’s estimate. If the Executive Director determines that the project team failed to foster a competitive bidding situation, the Executive Director shall direct a rebid of the contract.

The Executive Director shall submit to the Board single bids exceeding $500,000

or exceeding 150% of the A/E’s estimate, along with the staff’s recommendation for approval.

The Executive Director shall submit to the Board as an informational item any single bid awarded within his/her authority. This section shall not apply to emergency projects.

2. Proceed Orders and Change Orders

A. The Executive Director shall have approval authority for any proceed order or

change order less than $100,000. The Board shall have approval authority on all proceed orders and change orders $100,000 or over in value, except as provided in paragraphs D., E., and F. below. Notwithstanding the above, change orders which incorporate alternate bids at the bid price or less shall not require Board approval, regardless of their value.

B. The Executive Director may delegate proceed order and change order approval levels as follows: Deputy Director of Construction $50,000 to $74,999 Construction Administrator $25,000 to $49,999 Regional Manager $10,000 to $24,999 Project Manager $ 0 to $ 9,999

C. For purposes of this resolution, a change order is any individual change order, or a package of all related proposed contract changes to construction contracts on the project. A proceed order is any individual proceed order, or a package of all related proposed contract changes to construction contracts on the project. The value of the project is the sum of all construction contract awarded amounts for that project or that phase of the project.

The value of the change orders are determined by their add amounts. Credits, or

deduct, change orders, are not required to be approved by the Board, regardless of their amount.

025


D. Board approval is not required for proceed orders or change orders $100,000 or

over for emergency projects. CDB shall present such proceed orders and change orders to the Board as informational items.

E. Board approval is not required for a change order related to a proceed order for

the same work if the change order is within the not-to-exceed amount listed in the proceed order. CDB shall present such change orders to the Board as informational items.

F. The Board delegates approval authority to the Executive Director for proceed

orders or change orders $100,000 or over which seek costs related to the budget impasse containing the 118/218 change order code and which seek costs related to restarting projects suspended due to COVID-19 containing the 119/219 change order code. CDB shall present such proceed orders and change orders to the Board as informational items. This paragraph F. is automatically repealed one year from the date of Board approval of this paragraph unless the repeal date is further extended by the Board.

G. By Resolution numbers 17-02, 18-03, and 19-03, the Board extended the

approval authority delegation for costs related to the budget impasse provided in paragraph F. above until June 9, 2020. The Board extends the approval authority delegation provided in paragraph F. for costs related to the budget impasse for an additional year from the date of Board approval of this Resolution 20-01.

3. A/E Modifications:

A. The Board shall have approval authority for modifications to professional service

contracts whose value of basic services and additional services plus any related reimbursable costs exceeds $100,000 and were not provided for in the original contract, except as provided in paragraph I. and J. below. Basic services and additional services are those professional services as defined by the contract.

B. The Board shall also have approval authority for modifications consisting of only

reimbursables that exceed $100,000 and which include a mark up for overhead and profit to the contracting party, except as provided in paragraph I. and J. below. Modifications greater than $100,000 for reimbursables at cost (without mark up) to the contracting party shall not require Board approval.

For reimbursables with mark ups, the Board may grant specific exemptions for a project.

C. For professional services contracts that are initially awarded without an amount

for basic services or only a partial amount due to funding restrictions or lack of an adequate scope or program, any modification required to obligate the full amount for the basic services, additional services, and related reimbursables shall not

026


require Board approval.

D. For A/E contracts, reimbursables are defined as those expenses that are usually outside the normal design services and include soil boring, testing, additional reproduction costs, special studies and reports to comply with State statutes such as the Historical Preservation Act, etc. These reimbursables require authorization by CDB.

E. For construction management contracts, items defined as reimbursable will vary

with the contract as negotiated with the construction manager. Reimbursable items include job site facilities for the CM and project general condition items such as temporary utilities, road, barriers, clean up, etc.

F. Such modification must be germane to the original project program or scope.

When the need for a modification becomes necessary, the contract shall not be modified in increments or parts to meet that need. The Contract Executives shall review and recommend approval of all modifications.

G. The Executive Director may approve, or delegate appropriate approval levels on

modifications that do not exceed $100,000 or do not require Board approval as outlined above. Currently these delegated levels are equal to those for change orders.

H. The Executive Director may approve any modification to an existing contract that

is the result of a new A/E selection that has been approved by the Board. If the A/E has a current contract open at the same facility for the same using agency, the current contract may be modified in lieu of issuing a new contract.

I. Board approval is not required for modifications to emergency contracts. CDB

shall present such modifications to the Board as informational items. J. The Board delegates approval authority to the Executive Director for

modifications $100,000 or over which seek costs related to the budget impasse containing the 750-modification code and which seek costs related to restarting projects suspended due to COVID-19 containing the 719-modification code. CDB shall present such modifications to the Board as informational items. This paragraph J. is automatically repealed one year from the date of Board approval of this paragraph unless the repeal date is further extended by the Board.

K By Resolution numbers 17-02, 18-03, and 19-03, the Board extended the approval

authority delegation for costs related to the budget impasse provided in paragraph J. above until June 9, 2020. The Board extends the approval authority delegation provided in paragraph J. for costs related to the budget impasse for an additional year from the date of Board approval of this Resolution 20-01.

4. Release of Funds:

027


A. The Executive Director is hereby authorized to request the Governor’s Release of

Funds for all projects for the total value of less than One Hundred Thousand Dollars ($100,000).

The Executive Director shall provide to the Board quarterly reports of all Single Bid, Change Order and Architect/Engineer Modification activity approved within her/his authority.

028

Informational ItemState of IllinoisCapital Development Board

SUBJECT: Best Interest of the State Selection / Informational Item


750-045-027 Plan and Begin Upgrade of High VoltageDistribution SystemOffice of the Secretary of StateCapitol Complex

SELECTED FIRM:

Woolpert, Inc.

$36,509,916

030



PROJECT DESCRIPTION: Plan and Begin Upgrade of High Voltage Distribution System

PROJECT LOCATION: Office of the Secretary of StateCapitol Complex

PROJECT AMOUNT: $36,509,916

PROJECT SCOPE OF WORK:The Capitol Complex is a 305,357 square foot, 21 building facility constructed in 1867.

The scope of work provides for implementing the recommendations outlined in the 2012 Capitol Complex HighVoltage Study including replacing 15kV cable, switchgear, transformers, manhole repairs, arc flash labeling, etc.

ARCHITECT/ENGINEER: Woolpert, Inc. (29490) Fairview Heights, IL 62208

APPROVED BY THE EXECUTIVE DIRECTOR: 5/20/2020

031

QBS DS001 /1 CAPITAL DEVELOPMENT BOARD

SelectionProject Information

Project No.:

Project Budget:

Project Title:

Project Location:

Date of Recommendation:

Selection Type: Small ContractEmergency Services Best Interest of the State

Reason for Selection Method:

Concurrence with Recommendation to Use the Director Selection Method:

CPO

Facility/Building Description:

Scope of Work:

Firm #1:Name and ID #: Prequalification Expiration: BEP Certified Business:

Reason for Recommendation:

Firm #2: Name and ID #: Prequalification Expiration: BEP Certified Business:

Reason for Recommendation:

Firm #3:Name and ID #: Prequalification Expiration: BEP Certified Business: Reason for Recommendation:

Concurrence with Recommendation to the Director for the Selection:

QBS Chair Executive Director

032


SUBJECT: Small Contract Selection / Informational Item


546-325-082 Assessment of Filtration SystemDepartment of Military AffairsCamp Lincoln (Springfield) - SangamonCounty

SELECTED FIRM:

Prairie Engineers, P.C.

$25,000

033



PROJECT DESCRIPTION: Assessment of Filtration System

PROJECT LOCATION: Department of Military AffairsCamp Lincoln (Springfield) - Sangamon County

PROJECT AMOUNT: $25,000

PROJECT SCOPE OF WORK:Camp Lincoln in Springfield, Sangamon County, is a 50 building facility established in 1903.

The scope of work provides for the assessment and recommendations for remedying the filtration system.

ARCHITECT/ENGINEER: Prairie Engineers, P.C. (34125) Springfield, IL 62711

APPROVED BY THE EXECUTIVE DIRECTOR: 3/16/2020

034

State of Illinois Capital Development Board Informational Item

EMERGENCY PROJECT PROCEED ORDER/CHANGE ORDER REPORT

Project Number

Project Description

Proceed Order, RFP or

Mod Number

Total Amount of this Proceed

Order, RFP or Mod & Date Executed

Total Amount of Associated RFPs/Mods

& Date Executed

Percentage of RFP/Mod

Work Completed

120-000-062 Illinois Department of Corrections – Joliet In-Patient Treatment Center – Construct In-Patient Treatment Center – Joliet, IL, Will County

PO G-4R $300,000.00 5/21/2020

N/A 35%

120-230-131 Illinois Department of Corrections – Stateville Correctional Center – RTU Compressor Failures – Joliet, IL, Will County

CO H-14 $101,422.03 5/1/2020

N/A 100%

321-015-099 Department of Human Services – Choate Mental Health and Developmental Center – Renovate Oak Hall – Anna, IL, Union County

PO G-3 $490,000.00 5/16/2020

N/A 10%

321-087-050 Department of Human Services – Chester Mental Health Center – Emergency Repair and Replacement of the Employee Duress System – Chester, IL, Randolph County

CO E-2 $155,286.59 5/7/2020

N/A 45%

035

State of Illinois Capital Development Board Informational Item

CHANGE ORDER FOR BOARD AUTHORIZED PROCEED ORDER

Project Number

Project Description

Proceed Order or Change Order

Number

Total Amount

of Proceed Order

Board Date

Approved

Total Amount of Associated

Change Order(s) & Date

Executed

Percentage of Change

Order Work Completed

040-080-001 Ph. 2

Illinois Department of Veterans’ Affairs – Chicago Veterans’ Home – Construct 200 bed Veterans’ Facility – Chicago, IL, Cook County

G-98

$310,000.00 2/11/2020 $306,226.53 5/6/2020

100%

120-000-062 Illinois Department of Corrections – Joliet In-Patient Treatment Center – Construct In-Patient Treatment Center – Joliet, IL, Will County

G-2 $350,000.00 8/13/2019 $243,740.52 4/28/2020

100%

630-000-233 Illinois Department of Transportation – Construct Equipment/Cold Storage Buildings – Riverton Day Labor – Riverton, IL, Sangamon County

G-02A $166,661.08 10/8/2019 $100,726.64 5/8/2020

100%

036

State of Illinois Capital Development Board Informational Item CDB Project No. 321-055-133 Upgrade Elevators – Replace Absorption Chiller Elgin Mental Health Center Elgin, Kane County, Illinois Subject: Single Bid Award Project History: The scope of work for this project provides for the demolition of the steam absorption chiller and associated cooling tower and piping. The steam chiller will be replaced with an air-cooled chiller system that includes mechanical room piping, chilled water pumps, underground piping, minor controls, electrical modifications, concrete chiller pad and security fence. Requested Action: Bids were received on February 26, 2020 and a single bid was received for the electrical work. Eighteen contractors and nineteen plan rooms held drawings for the project. Architect/Engineer: Kluber Architects + Engineers 10 S. Shumway Avenue

Batavia, IL 60510

TRADE

BASE BID + ALT 1

ESTIMATE

% DIFFERENCE

Electrical

$169,974.00 $213,452.00 -20.37%

Both the A/E and the CDB Staff recommend that the award be made to: Public Electrical Construction Co. 415 Harvester Court Wheeling, IL 60090 Electrical: $169,974.00

037

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BOARD BOOK JUNE 9, 2020 11:00 a.m. - Illinois · 2020-06-03 · Ron Wright, CDB Amber Dooley, CDB ....

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