BOARD AGENDA Reconvened Meeting PULASKI COUNTY Mon., June 2, 2003 BOARD OF SUPERVISORS 7:00 p.m....

BOARD AGENDA Reconvened MeetingPULASKI COUNTY Mon., June 2, 2003BOARD OF SUPERVISORS 7:00 p.m.

ITEM

1. Public Hearing – FY 04 Budget

PULASKI COUNTY

2003-04 GENERAL FUND

$27,308,644

PERSONAL

PROPERTY

18%

MACHINERY

AND TOOLS

10%

REAL PROPERTY

33%

STATE AND

FEDERAL

14%Other Property

Taxes 4%

SALES TAX

8%

Consumer Utility

Tax 4%

Motor Vehicle

License 2%

Meal Tax

3%

Other Local

Sources 6%

Budgeted Admin Rec Change % Change2002-03 2003-04 from FY03 from FY03

PROPERTY TAXESReal Property 8,441,000 8,525,410 84,410 1.0%Public Service Corp 400,000 550,000 150,000 37.5%Personal Property 4,700,000 4,900,000 200,000 4.3%Machinery And Tools 2,500,000 2,500,000 - 0.0%Merchants Capital 300,000 310,000 10,000 3.3%Penalty And Interest 225,000 225,000 - 0.0%Total Property Taxes 16,566,000 17,010,410 444,410 2.7%Percent Increase from Previous Year 0 2.7%

OTHER TAXESSales Tax 2,075,000 2,100,000 25,000 1.2%Consumer Utility Tax 1,205,393 1,120,000 (85,393) -7.1%Motor Vehicles Tax 528,071 528,000 (71) 0.0%Meals Tax 700,000 750,000 50,000 7.1%Transient Occupancy Tax 227,000 260,000 33,000 14.5%License, Bank, Recordation & Wills Tax 310,000 350,000 40,000 12.9%Total Other Taxes 5,045,464 5,108,000 62,536 1.2%Percent Increase from Previous Year 0 1.2%

OTHER LOCAL REVENUEPermits, Fees & Licenses 97,150 90,000 (7,150) -7.4%Fines 58,000 85,000 27,000 46.6%Revenue Use of Money & Property 355,000 230,000 (125,000) -35.2%E-911 Tax 140,000 195,000 55,000 39.3%Animal License Fees 13,000 13,000 - 0.0%Charges For Services 153,853 350,000 196,147 127.5%Expenditure Refunds and Misc 148,747 234,275 85,528 57.5%Recovered Costs 46,250 46,250 - 0.0%Total Other Revenue 1,012,000 1,243,525 231,525 22.9%Percent Increase from Previous Year 0 22.9%

TOTAL LOCALLY CONTROLLED REVENUE 22,623,464 23,361,935 738,471Change from Previous Year 738,471 Percent Change from Previous Year 0 3.3%


SCHOOLS LOCAL REVENUE:Revenue from Use of Money & Property 13,500 13,500 - 0.0%Charges for Services 1,283,000 1,283,000 - 0.0%Miscellaneous & Recovered Costs 62,500 62,500 - 0.0%TOTAL SCHOOLS LOCAL REVENUE 1,359,000 1,359,000 0 0.0%Percent Change from Previous Year - 0.0%

NONCATEGORICAL STATE REVENUE 296,180 270,000 (26,180) Percent Change from Previous Year (0) -8.8%

CATEGORICAL STATE REVENUEProjected loss of state revenue - - - 0.0%Medical Examiner 700 1,800 1,100 157.1%Commonwealth Attorney 354,003 332,168 (21,835) -6.2%Sheriff 1,554,203 1,539,585 (14,618) -0.9%Commissioner Of Revenue 141,079 119,651 (21,428) -15.2%Treasurer 122,067 106,987 (15,080) -12.4%Registrar/ Electoral Board 47,000 47,000 - 0.0%Circuit Court Clerk 278,269 258,959 (19,310) -6.9%Other Shared Expenses 14,733 15,000 267 1.8%Litter Control 12,000 12,000 - 0.0%VDOT Revenue Sharing 29,927 30,052 125 0.4%Emergency Services 15,000 15,000 - 0.0%Library 135,336 125,865 (9,471) -7.0%Fire Funds 30,000 30,000 - 0.0%Comprehensive Services Act 1,098,047 1,098,047 - 0.0%Virginia Commission for the Arts 5,000 5,000 0.0%VA Juvenile Justice Crime 29,796 29,796 - 0.0%Victims Assistance Program 65,184 113,797 48,613 74.6%Public Safety Grants - 41,423 41,423 0.0%Pretrial Services Grant 622,594 622,594 - 0.0%Schools 20,114,513 20,754,777 640,264 3.2%Social Services 778,419 721,954 (56,465) -7.3%


Public Safety Wireless 911 215,032 215,032 0.0%NR Criminal Justice 315,000 (315,000) -100.0%TOTAL CATEGORICAL STATE REVENUE 25,757,870 26,236,487 478,617 1.9%Percent Change from Previous Year 0 1.9%

TOTAL STATE REVENUE 26,054,050 26,506,487 452,437 1.7%Change from Previous Year 452,437 Percent Change from Previous Year 0 1.7%

NONCATEGORICAL FEDERAL REVENUEPayments In Lieu Of Taxes 15,000 15,000 - 0.0%Revenue Sharing Entitlements - - - 0.0%TOTAL FEDERAL NONCATEGORICAL 15,000 15,000 0 0.0%Percent Change from Previous Year - 0.0%

CATEGORICAL FEDERAL REVENUESocial Services Reimbursements 2,537,397 2,766,407 229,010 9.0%Schools 2,472,691 3,207,057 734,366 29.7%TOTAL FEDERAL CATEGORICAL 5,010,088 5,973,464 963,376 19.2%Percent Change from Previous Year 0 19.2%

TOTAL FEDERAL REVENUES 5,025,088 5,988,464 963,376 19.2%Change from Previous Year 963,376 Percent Change from Previous Year 0 19.2%

FINANCING FROM OTHER SOURCESUse of Reserve Balance - TOTAL FROM OTHER SOURCES - - -

TOTAL ALL REVENUES 55,061,602 57,215,886 2,154,284 3.9%TOTAL ALL EXPENDITURES 54,815,538 57,215,886 2,400,349 4.4%REVENUES - EXPENDITURES 246,064 - (246,065)


FUND TOTALSGeneral Fund 26,701,535 27,308,644 607,109 2.3%School Board Fund - includes general fund transfer 34,190,665 35,508,295 1,317,630 3.9%Public Assistance Fund - includes general fund transfer 4,802,455 5,045,365 242,910 5.1%

67,862,304 SUMMARY BY MAJOR SOURCE

Property Taxes 16,566,000 17,010,410

Other Taxes 5,045,464 5,108,000

Other Revenue 1,012,000 1,243,525

School Local Revenue 1,359,000 1,359,000

Non Categorical State Revenue 296,180 270,000

Categorical State Revenue 25,757,870 26,236,487

Non Categorical Federal Revenue 15,000 15,000

Categorical Federal Revenue 5,010,088 5,973,464

Other Sources of Revenue 0 -

TOTAL 55,061,602 57,215,886

PULASKI COUNTY

2003-04 GENERAL FUND$27,308,644

Corrections and Detention

7%

Public Safety

6%

Public Works

3%

Courts

2%

Community

Development

2%

Recreation &

Cultural

4%Misc

0%

Administration

6%

Health and Human Services

6%

Debt

15%

Law Enforcement

11%

Other

11%

Education

38%

2002-03 2003-04 Adjmnts 2003-04 Change

Budgeted Requested to Reqs Admin Rec from FY03

GENERAL AND FINANCIAL ADMINISTRATION

Board of Supervisors 116,307 116,307 0 116,307 0

County Administrator 177,086 179,128 (2,042) 177,086 0

Assistant Administrator 115,737 120,650 (1,500) 119,150 3,413

County Attorney 58,000 61,500 (1,500) 60,000 2,000

Operations 76,716 81,093 246 81,339 4,623

Independent Auditor 30,000 23,000 0 23,000 (7,000)

Commissioner Of Revenue 349,697 335,604 6,219 341,823 (7,874)

Treasurer 350,177 355,790 (1,380) 354,410 4,233

Management Services 79,052 85,446 (2,739) 82,707 3,655

Registrar 74,302 74,559 0 74,559 257

Electoral Board & Officials 35,522 35,522 0 35,522 0

Total General And Financial Adminstration 1,462,596 1,468,599 (2,696) 1,465,903 3,307

Increase from Prior Year 0.4% 0

JUDICIAL ADMINISTRATION

Circuit Court 55,353 56,505 (2,600) 53,905 (1,448)

General District Court 4,400 5,950 (1,550) 4,400 0

J uvenille and Domestic Relations Court 2,850 4,100 (1,250) 2,850 0

Clerk Of Circuit Court 398,992 408,466 (2,648) 405,818 6,826

Law Library 6,000 6,000 0 6,000 0

Total J udicial Administration 467,595 481,021 (8,048) 472,973 5,378


LAW ENFORCEMENT

Commonwealth Attorney 421,819 486,348 (88,596) 397,752 (24,067)

Sheriff 2,271,523 2,319,175 122,128 2,441,303 169,780

Victims Assistance 65,184 113,797 0 113,797 48,613

Total Law Enforcement 2,758,526 2,919,320 33,532 2,952,852 194,326


2002-03 2003-04 Adjmnts 2003-04 ChangeBudgeted Requested to Reqs Admin Rec from FY03

FIRE AND RESCUE

E911 System 140,924 143,847 51,153 195,000 54,076

Forest Fire Protection 4,800 4,800 0 4,800 0

Pulaski Fire Department 30,000 30,600 0 30,600 600

Western VA Emergency Medical System 6,659 6,659 0 6,659 0

Wireless 911 PSAP 215,032 0 215,032 215,032

Volunteer Fire Depts. 182,334 206,294 0 206,294 23,960

Rescue/ Ambulance Services 106,981 106,981 0 106,981 0

Total Fire And Rescue 471,698 714,213 51,153 765,366 293,668


CORRECTIONS AND DETENTION

Regional J ail 1,100,000 1,225,774 (162,093) 1,063,681 (36,319)

NR Criminal J ustice 315,000 0 0 0 (315,000)

Court Services 6,800 6,800 0 6,800 0

Pretrial Services Grant 622,594 622,594 0 622,594 0

NRV Juvenile Detention Home 74,550 130,800 0 130,800 56,250

Total Corrections And Detention 2,118,944 1,985,968 (162,093) 1,823,875 (295,069)

Increase from Prior Year -6.3% (0)

INSPECTIONS AND OTHER PUBLIC SAFETY

Building Code Enforcement 109,896 111,817 0 111,817 1,921

Animal Control 176,180 184,240 (5,000) 179,240 3,060

Medical Examiners 1,200 1,800 0 1,800 600

Enforcement of Property Cleanup 5,000 5,000 (1,000) 4,000 (1,000)

Emergency Management 65,549 75,373 (9,400) 65,973 424

Total Inspections And Other Public Safety 357,825 378,230 (15,400) 362,830 5,005



PUBLIC WORKS

Engineering 105,029 106,431 0 106,431 1,402

Cloyds Mountain Landfill 70,000 76,550 (6,000) 70,550 550

Clean Community Council 65,434 65,253 0 65,253 (181)

General Properties 599,285 607,044 0 607,044 7,759

N.R.V. Airport 24,916 25,664 0 25,664 748

Total Public Works 864,664 880,942 (6,000) 874,942 10,278


HEALTH AND HUMAN SERVICES

Social Services GF Transfer 634,403 744,182 (99,717) 644,465 10,062

Social Services State & Federal 3,315,816 3,488,361 172,545 3,488,361 172,545

Comprehensive Services Act GF Transfer 532,608 536,446 0 536,446 3,838

Comprehensive Services Act State & Federal 1,098,047 1,098,047 0 1,098,047 0

Health Department 272,723 272,723 0 272,723 0

N R Comm Services Board 66,571 90,337 (23,766) 66,571 0

State & Local Hospital 14,993 15,000 0 15,000 7

Area Agency on Aging 13,700 13,700 0 13,700 0

Fairview Home 6,325 6,325 0 6,325 0

Pulaski Co Off On Youth 0 15,967 0 15,967 15,967

Retired Senior Program 10,600 10,600 0 10,600 0

N R Community Action 42,004 42,004 0 42,004 0

Literacy Volunteers 3,350 3,350 0 3,350 0

VA Juvenile Crime Commission 64,671 62,897 (20,000) 42,897 (21,774)

Camp VA J aycee 1,000 1,500 (1,500) 0 (1,000)

NR Disability Services Bd. 11,422 11,422 0 11,422 0

Total Health And Human Services 6,088,233 6,412,861 (144,983) 6,267,878 179,645


2002-03 2003-04 Adjmnts 2003-04 Change

Budgeted Requested to Reqs Admin Rec from FY03

PARKS, RECREATION AND CULTURAL

Recreation/ County & Towns 301,356 293,931 0 293,931 (7,425)

County Parks 32,000 29,300 0 29,300 (2,700)

Randolph Park 236,972 246,358 (2,308) 244,050 7,078

Highland Cultural 500 1,000 (500) 500 0

Fine Arts Center For NRV 8,650 13,650 0 13,650 5,000

Historical Preser. - Wilderness Rd Museum 5,570 6,000 (430) 5,570 0

County History Publication 100 100 0 100 0

Festivals - Count Pulaski Day/ Fireworks 5,000 6,000 (1,000) 5,000 0

Library 488,911 498,290 (7,438) 490,852 1,941

Center in the Square - 1,500 (1,500) 0 0

Claytor Lake Celebration 3,500 3,500 0 3,500 0

Friends of Claytor Lake 12,000 12,000 0 12,000 0

Total Parks, Recreation And Cultural 1,094,559 1,111,629 (13,176) 1,098,453 3,894


COMMUNITY DEVELOPMENT

Economic Development 68,834 68,259 (700) 67,559 (1,275)

NRV Planning District 19,241 19,241 0 19,241 0

Zoning 78,641 98,349 (8,000) 90,349 11,708

Chamber Of Commerce 10,000 10,000 0 10,000 0

Industrial Park Maintenance 7,000 5,700 0 5,700 (1,300)

Greater Pulaski Alliance (Downtown Pulaski) 200 1,000 (800) 200 0

Visitor Center 102,643 125,061 (20,000) 105,061 2,418

NRV Visitor's Alliance 2,000 2,000 0 2,000 0

Rt. 100 Improvements 9,200 9,200 (2,300) 6,900 (2,300)

Community Development and Planning 66,631 67,926 (315) 67,611 980


Skyline Soil Conservation District 5,000 11,455 (6,455) 5,000 0

New River-Highlands Resource Conservation 700 700 0 700 0

VPI & SU Extension Office 87,958 81,692 281 81,973 (5,985)

Smith Moutain Lake 4-H Center - 1,980 (1,980) 0 0

Total Community Development 458,048 502,563 (40,269) 462,294 4,246


EDUCATION

New River Community College 13,458 13,458 0 13,458 0

Blue Ridge Reg. Ed. Council 1,268 0 0 0 (1,268)

Schools State & Federal 23,946,204 25,320,834 0 25,320,834 1,374,630

Schools Local General Fund Transfer 10,244,461 11,942,777 (1,755,316) 10,187,461 (57,000)

Total Education 34,205,391 37,277,069 (1,755,316) 35,521,753 1,316,362


Subtotal less Capital, Misc and Transfers 50,348,079 54,132,415 (2,063,296) 52,069,119

7.5% 0

MISCELLANEOUS

Contingency 150,000 150,000 (100,873) 49,127 (100,873)

Collaboration Fund 0 0 0

Pay Increases for Increased Duties - - 0 0 0

Erroneous Assessments 15,000 15,000 (5,000) 10,000 (5,000)

Revenue Refunds 25,000 25,000 (5,000) 20,000 (5,000)

Total Miscellaneous 190,000 190,000 (110,873) 79,127 (110,873)

Increase from Prior Year 0.0% (1)


TRANSFERS

Transfers to Internal Service Fund 34,819 30,000 (5,000) 25,000 (9,819)

Total Transfers 34,819 30,000 (5,000) 25,000 (9,819)

Increase from Prior Year -13.8% (0)

DEBT SERVICE

Economic Development 1,679,869 1,479,338 0 1,479,338 (200,531)

"Claremont/ Northwood" School Debt Service 161,252 1,124,075 0 1,124,075 962,823

Other School Construction Debt Service 658,725 646,125 0 646,125 (12,600)

Building Space Needs 0 0 0 0 0

Bond Repayments 725,844 743,453 0 743,453 17,609

Total Debt Service 3,225,690 3,992,990 - 3,992,991 767,301


CAPITAL IMPROVEMENTS

Pulaski Library Ceiling/ Light Replacement 6,000 0 0 (6,000)

Pulaski Library ADA Compliance 18,000 60,000 (60,000) 0 (18,000)

Upgrade Computer Systems 25,000 10,000 (10,000) 0 (25,000)

Emergency Management Vehicle 18,000 0 0 (18,000)

School Buses 262,650 262,650 0 262,650 0

Garage Door Replacement 5,000 0 0 (5,000)

REMSI Defibrillators 12,500 0 0 (12,500)

REMSI Ambulance 85,000 90,000 (5,000) 85,000 0

Fire Truck 309,000 314,000 (14,000) 300,000 (9,000)

Data Conversion Optical Imaging 7,000 0 0 (7,000)

Sheriff Department Vehicles 115,000 119,600 (4,600) 115,000 0

Real Estate Reassessment 150,000 225,000 (10,000) 215,000 65,000


Courtroom Security Metal Detector 3,800 0 0 (3,800)

Admin Building Window Replacements 30,000 (20,000) 10,000 10,000

Admin Building Heat Pump Replacement 12,000 (5,000) 7,000 7,000

Dublin Library Roof Replacement 30,000 (30,000) 0 0

Pulaski Library Roof Replacement 30,000 (30,000) 0 0

REMSI Personnel Radios 15,000 (10,000) 5,000 5,000

Airport Improvements 10,000 (10,000) 0 0

Scanning System for Plats 5,000 (5,000) 0 0

Voting Machines 87,000 (37,000) 50,000 50,000

Other Requests - See CIP (Table C1) 669,953 (669,953) 0 0

Total Capital Expenses 1,016,950 1,970,203 (920,553) 1,049,650 32,700


TOTAL EXPENDITURES 54,815,538 60,315,609 (3,099,722) 57,215,886 2,400,348

Increase from Prior Year 9% 0

TOTAL ALL REVENUES 55,061,602 57,215,886 57,215,886 2,154,284

TOTAL ALL EXPENDITURES 54,815,538 60,315,609 (3,099,723) 57,215,886 2,400,348

REVENUES - EXPENDITURES 246,064 (3,099,723) 3,099,723 0 (246,064)

FUND TOTALS

General Fund 26,455,471 30,408,367 (3,272,268) 27,308,644 853,173

School Board Fund - includes general fund transfer 34,190,665 37,263,611 (1,755,316) 35,508,295 1,317,630

Public Assistance Fund - includes general fund transfer5,580,874 5,867,036 72,828 5,767,319 186,445

2. Introduction of Chamber Executive Director, Candice Simmons

• Customer Service – Valley Propane

• Chamber of Commerce Communications – Fauquier County Chamber of Commerce

• Legislative – Assistant to Delegate John Tate

• Chamber of Commerce Administration – Wytheville-Wythe-Bland Chamber of Commerc

• Publicist – various firms

• Teacher – Cumberland County H.S.

• RU Graduate – B.S. English & Education Summa Cum Laude

3. Reports from County Administrator & Staff:

a. Publication of VACO Public Service Announcements - I plan to

present two 30-second radio spots for consideration by the board prior to distribution to local television stations.

b. Drainage Issues1. Use of Revenue Sharing program

with in-kind services as the local match either through PSA operations,

County engineering and/or donated assistance. County safety equipment is limited to 4-foot depth.

2. Review current drainage problemsFair Acres,Allisonia,Belspring,Dunkards Bottom, Lillydell, Old Peppers Ferry Loop, Fairlawn, Property at intersection of Rt. 600 ( Belspring Road) and

Route 114, (Peppers Ferry Blvd), Parrott River Road including railroad underpass, Brookmont Road, mainly private bridges and culverts

crossing Tract Fork Creek, Falling Branch Road Route 798, Community of New River, Rt. 628 Kent Farm Road, Rt. 665 Simpkins Town Road, Rt. 619 Issac Walton League Road, Rt. 602, Dry Branch Road low water bridges, F047 Old Route 100 west of the Peak Creek Crossing mainly

the private culverts across the branch, and Route 747, Old Route 11 in the vicinity of Wilson Body Shop

east of Dublin.

3. Determine which projects can be addressed through this approach.

4. Solicit assistance from the PSA and private contractors.

4. Items of Consent

a. Minutes of May 5 and 12, 2003 – Approval of the draft minutes of the May 5 and May 12 budget work sessions is requested.

b. Award of Audit & Cost Allocation Contracts

The Board was previously provided with a memo from Nancy Burchett recommending the award of audit

services to Robinson, Farmer, Cox Associates and cost allocation

plan to Maximus. Both firms have fulfilled these functions in previous years. The separation of duties between firms saves $200 and provides a double check on the proper accounting of

expenditures.

c. New River Community Action Homeless Intervention Program

Ratification of the letter of support for the SHARE Federal Shelter Grant

Pilot Project is requested. The application deadline was May 30 requiring my signature prior to the Board meeting. I reviewed the matter with Jim Wallis who concurred with my signoff which was

made with the following conditions:

There needs to be specific representation by Pulaski County and other Department of Social Services in the management and administration of this grant; and

All other local and regional agencies with any bearing on potentially assisting the homeless be included in planning and implementing the proposed grant.

These conditions are offered in appreciation for the difficult task of effectively addressing the homeless

issue and the need to make most effective use of public funds.

d. Pigeon Control

Pulaski Furniture has contracted with the U.S. Department of Agriculture for the removal of pigeons from their facilities. The first phase of this effort, costing $2,500, resulted in elimination of

approximately 400 pigeons. Pulaski Furniture and the Town

of Pulaski are seeking financial participation in the amount of $1,150 from the County for the second phase to ensure the population does not rebound. In e.

effect, Pulaski Furniture would have paid for 50% of the total $5,000 cost, the

Town of Pulaski $1,150 or 23%, the County $1,150 or 23% with the

owner of the Dalton building paying for the remaining $200 or 4%. A map

previously provided to the Board illustrates the distribution of County, Town and other buildings in the Downtown area. I recommend contribution of up to $1,150 less financial participation from owners of other buildings in the area.

e. FOCL Donation

Ratification of a $7,500 donation to FOCL is requested following my authorization to purchase a 1991 Mack DM Roll Off truck from Waste Management at a price of $7,500. The truck will be left on the south side of Claytor Lake specifically to be used to empty roll off containers filled with

wood debris from the Lake Clean-up operation. The boat driver would also

operate the roll-off truck allowing for immediate unloading of

containers filled with debris. Debris would be dumped a

short distance from one of three pull out points on the lake and subsequently burned. As noted in a recent weekly update, the cost of the newly purchased truck should be more than offset by revenue from the sale of one of two existing road tractors and one of three

existing tank trailers, all of which were previously used to haul leachate

from the old Cloyd’s Mountain Landfill.

5. Other Matters

6. Closed Meeting – 2.2-3711.A.1.3.5.7

7. Adjournment

BOARD AGENDA Reconvened Meeting PULASKI COUNTY Mon., June 2, 2003 BOARD OF SUPERVISORS 7:00 p.m....

Documents

Transcript of BOARD AGENDA Reconvened Meeting PULASKI COUNTY Mon., June 2, 2003 BOARD OF SUPERVISORS 7:00 p.m....