October 10, 2016

BOARD AGENDA REGULAR BOARD MEETING

MIDWEST CITY-DEL CITY PUBLIC SCHOOLS OCTOBER 10, 2016

7:00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM

7217 S.E. 15TH

MIDWEST CITY, OK 73110

Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting. The Board of Education may discuss, make motions and vote upon all matters appearing on this Agenda. Such votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any Agenda matter. I. Opening Exercises A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the Agenda B. Vote to approve the following: 1. Minutes of the August 8, 2016, Regular Board Meeting 2. Minutes of the August 17, 2016, Special Board Meeting 3. Minutes of the September 12, 2016, Regular Board Meeting C. Vote to approve Monthly Financial and Investment Report ending September 30,

2016: 1. Treasurer’s Report and Investment Report 2. Encumbrances 3. Warrant Register 4. Lease Revenue D. Vote to approve School Activity Funds: 1. Transfers within Bank 2. New Account 3. Addendum E. Vote to approve Blanket Position Salary Reserves Report for FY 2016-2017.

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F. Vote to approve out-of-state or overnight travel requests: 1. Matthew Gragg, Midwest City High School, to attend the 2016 Jump$tart

National Educator Conference in Dallas, TX, on November 5-7, 2016. Expenses to be paid by Vending, Project Code 845 and the Oklahoma Jump$tart Coalition scholarship. The Oklahoma Jump$tart Coalition will reimburse the school district for sub fees.

2. Carl Albert High School boys’ and girls’ basketball teams to participate in the MLK Basketball Showcase Event in Little Rock, AR, on January 14-15, 2017. Expenses to be paid by Activity Funds, Project Code 909- Boys Basketball and Sanctioned Organization Funds.

3. Del City High School Student Council to attend the Oklahoma Association of Student Councils State Conference in Guymon, OK, on November 11-14, 2016.

Expenses to be paid by School Activity Funds, Project Code 869-Student Council; personal funds and donations.

4. Midwest City High School Student Council/Leadership to attend the Oklahoma Association of Student Councils State Conference in Guymon, OK, on November 12-14, 2016. Expenses to be paid by School Activity Funds, Project Codes 869-Student Council and 956-Leadership, personal funds and donations.

5. Leigh Neely, Career Academy and SNAPS, to attend the 23rd Annual Conference on Alternative Education in Dallas, TX, on March 7-10, 2017. Registration and hotel to be paid by Title IA, Neglected, Project Code 518. All other expenses to be paid by personal funds.

6. LaDonna Selvidge, MDTC, to attend the Association for Career and Technical Education Vision 2016 Conference in Las Vegas, NV, on November 29-December 4, 2016. Expenses to be paid by MDTC Fund 12, Project Codes 032 and 441.

7. Tressa Wilson, Administration, and Advanced Learning teachers: Jessica Brandon, Melinda Ryan, Beverly Howell, Tami Sanders, Christie Bradshaw, Jennifer Ford and Georgina Gooden to attend the TAGT Conference in San Antonio, TX, on November 29-December 2, 2016. Expenses to be paid by Project Code 832-Advanced Learning for membership and registration and personal funds for travel and hotel.

8. Midwest City High School girls’ basketball team to participate in the Holiday Classic Basketball Tournament in Sapulpa, OK, on December 26-28, 2016. Expenses to be paid by Sanctioned Organization Funds, personal funds and donations.

9. Midwest City High School boys’ basketball team to participate in the Tournament of Champions in Tulsa, OK, on December 28-30, 2016. Expenses to be paid by Sanctioned Organization Funds. The tournament is providing the rooms.

10. Midwest City High School Cheer to participate in the National Cheerleading Association High School Nationals in Dallas, TX, on January 20-22, 2017. Expenses to be paid by School Activity, Project Code 879-Cheerleading, Sanctioned Organization Funds, personal funds and donations.

G. Vote to approve the 2016-17 District Professional Development Committee. H. Vote to approve (ODCTE) Oklahoma Department of Career and Technology

Education funding for secondary Career and Technology Education Programs for

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school year 2016-2017. This agreement provides the authority and requirements for the programs at the Mid-Del secondary schools to be eligible for ODCTE funding.

I. Vote to approve the revision of the renewal of Xerox to provide copiers and

maintenance services throughout the District and services for the print shop, referred to as our ‘pool plan’, in the amount of $45,665.75 per month for the 2016-2017 school year. Due to a transposition in the board memo dated June 13, 2016, the amount originally provided to the Board was $45,556.75 per month for the 2016-2017 school year. The revised total monthly amount is a savings of $7,028.25 per month or $84,339.00 a year. This is the first year of a five-year renewable contract to be paid from District General Fund 11 and/or District Building Fund 21.

J. Vote to approve Section 125 Plan Administration by American Fidelity Assurance Company for CY2017.

III. Recognitions:

A. Carl Albert High School – Mrs. Goggans National Merit Semi-Finalist Students:

Nicholas Harrison Teresa Le Nicholas Tu

Advanced Placement Scholars: (Granted to students who received scores of 3 or higher on three or more AP Exams)

Brooklynn Baker Blake Moore Terra Ryder Hunter Barnard Natalie Morris Kathleen Teel Taylor Bartley Makinzi Morrow-Williams Caleb Watkins Sarah Gaedecke Emily Rhodes Anna Hairston William Rice

Advanced Placement Scholars with Distinction: (Granted to students who received an

average score of at least 3.5 on all AP Exams taken, and scores of 3 or higher on five or more of these exams) Joshua Anderson Jennifer Litchfield Connor Barron Kevin Ma Rachel Cook Nicholas Tu Teresa Le

National Advanced Placement Scholars: (Granted to students who received an average score of at least 4 on all AP Exams taken, and scores of 4 or higher on eight or more of these exams) Rachel Cook

Jennifer Litchfield

National Hispanic Scholars: (In the top 2.5% Hispanic and Latino PSAT takers in the region) Julia Guild Gabriela Mendez

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National Merit Commended Students: (In the top PSAT takers from the National Merit Scholarship Program.) Connor Barron Kevin Ma

B. Del City High School – Mrs. Hill

Advanced Placement Scholars: (Granted to students who received scores of 3 or higher on three or more AP Exams) Anna Deng Quinn McCrary Sherika Jackson Corina Rodriguez Davion Juarez Greyson Wolf Duncan McCrary

Advanced Placement Scholars with Honor: (Granted to students who received an average score of at least 3.25 on all AP Exams taken, and scores of 3 or higher on four or more of these exams) Jacob Pettis

National Hispanic Scholars: (In the top 2.5% Hispanic and Latino PSAT takers in the region)

Corina Rodriguez

C. Midwest City High School – Dr. Broiles Advanced Placement Scholars: (Granted to students who received scores of 3 or higher on three or more AP Exams) Valentin Brito Jordan Murray Michael Grigsby Adrienne Peak Canaan Lowe Natalia Roberts Jon-Vincent Martinez Donovan Taylor Morgan Mosby Steven Wall Advanced Placement Scholars with Distinction: (Granted to students who received an average score of at least 3.5 on all AP Exams taken, and scores of 3 or higher on five or more of these exams) Aaron Foreman Erica Luong National Advanced Placement Scholars: (Granted to students who received an average score of at least 4 on all AP Exams taken, and scores of 4 or higher on eight or more of these exams) Aaron Foreman

IV. Information and Staff Reports:

A. Public Participation B. Superintendent’s Report – Dr. Cobb

V. Vote to approve or not approve the 2016-17 Budget Amendment #1 for Fund 11 (General

Fund) increase of $1,304,462; Fund 21 (Building Fund) increase of $899,103; Fund 22 (Child Nutrition Fund) increase of $94,263 and Fund 23 (Tech Center Building Fund) increase of $81,098. – Ms. Medcalf

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VI. Vote to approve the following bids and requests to purchase: – Ms. Medcalf A. Purchase of 270 HP Laptops and associated licenses from SHI in the amount of

$190,962.90 for Carl Albert High School, Del City High School and Midwest City High School. These computers will be utilized to replace teacher laptops at the three high schools. The total cost for the teacher laptops and licenses will be $190,962.90 to be paid from Bond Fund 34 as follows: Carl Albert High School - $49,508.90 from Project Code 023, Del City High School - $70,727.00 from Project Code 024 and Midwest City High School - $70,727.00 from Project Code 025. The laptops, software and licenses are included in the state contract.

B. Purchase tables for the MDTC three main conference rooms from Bill Warren using OU State Contract #R-16000-16 in the amount of $104,989.60 to be paid from MDTC Building Fund 23, Project Code 032.

C. Purchase printers, toner and document cameras for Del City High School from Bill Warren in the amount of $18,051.26 to be paid by Del City High School, Title I, Project Code 511.

D. Purchase of 37 HP ProBook computers and licenses for Del City High School from CDW Government in the amount of $27,392.21 to be paid by Del City High School, Title I, Project Code 511.

E. Purchase of five SMART Boards including installation for Del City High School from Video Reality in the amount of $26,644.35 to be paid by Del City High School, Title I, Project Code 511.

F. Purchase 25 iPads and one Bretford PowerSync cart from Apple in the amount of $16,749.95 to be paid by Highland Park, Title I, Project Code 511.

VII. Vote to approve or not approve sanctioning applications from School Activity Funds for the following Booster Clubs for 2016-17: – Ms. Medcalf

SITE ORGANIZATION Barnes Elementary Barnes Elementary PTA Country Estates Elementary Country Estates PTA Del City Elementary Del City Elementary PTA Epperly Heights Elementary Epperly Heights PTA Midwest City Elementary Midwest City Jets PTA Schwartz Elementary Schwartz Elementary PTA Soldier Creek Elementary Soldier Creek Natural Notes Carl Albert Middle School CAMS Cheer Booster Club Carl Albert Middle School Carl Albert Middle School Pom Booster Club Carl Albert Middle School CAMS PTSA Carl Albert Middle School Carl Albert Middle School Vocal Music Monroney Middle School Monroney PTA Carl Albert High School Carl Albert High School Cheer Booster Carl Albert High School CAHS Drama Booster Club Carl Albert High School Carl Albert High School Pom Booster Club Del City High School DCHS Band Boosters Del City High School Del City High School Choral Boosters Midwest City High School MWC Boys B-ball Tip-in-Club Midwest City High School Midwest City High School Swim Team Booster Club

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VIII. Vote to approve or not approve sanctioning applications with conditions from School Activity Funds for the following Booster Clubs for 2016-17: – Ms. Medcalf

SITE ORGANIZATION Yrs. of Sanctioning

with Conditions Cleveland Bailey Elementary Cleveland Bailey PTA First Year Townsend Elementary Townsend PTA First Year Del City High School Del City High School Tip-

In Basketball Booster Club First Year

Carl Albert High School Carl Albert Takedown Club First Year Carl Albert High School Carl Albert Tip-In Club First Year

IX. Vote to approve or not approve sanctioning applications to close for the following

Booster Clubs for 2016-17: – Ms. Medcalf

SITE ORGANIZATION Tinker Elementary Tinker Elementary School PTA Mid-Del Schools Mid-Del PTA Council Steed Elementary Steed PTA Del City High School Del City High School Orchestra Del City High School Del City High School Quarterback Club Pleasant Hill Elementary Pleasant Hill PTA

X. Vote to approve or not approve adding Freckles Frozen Custard (Project #1700) as a

vendor for the 2016-17 school year with purchase order increments of $20,000.00. Frozen custard will be available for purchase daily for secondary students and weekly for elementary students. – Mrs. Fox

XI. Vote to approve or not approve the revisions to Policy I-26, Healthy and Fit School

Advisory Committee/Safe School Committee. – Mrs. Dunn XII. Vote to approve or not approve Amendment No. 21 to GMPC (Guaranteed Maximum

Price Contract) with CMSWillowbrook due to unforeseen site drainage and utility requirements on Bond Fund 34 (Series 2), Parkview Elementary Storm Shelter Project. Amendment is in the amount of $27,132.54 with architect fees of $1,600.00 for a total construction cost of $28,732.54. Expenditures to be paid from Bond Fund 34. – Mr. Bryan

XIII. Vote to approve or not approve Michael McCoy Architects for architectural services at

Carl Albert Middle School and Carl Albert High School as part of the Bond 34 (Series 4) “Safety and Security” projects. Expenditures to be paid from Bond Fund 34. – Mr. Bryan

XIV. Vote to approve or not approve Chickasaw Telecom, Inc. for installation and

configuration of ten (10) Cisco video surveillance cameras including: vandal resistant dome covers, SMARTNET services and licensing, and five (5) 2N Helios Intercom IP UNI flush mount video surveillance cameras, and one (1) emergency push button, per site unit. The amount includes all costs for parts, materials,

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assembly components, Mid-Del staff training, freight, and shipping & handling. Equipment to be installed, as part of the Bond Fund 34 (Series 3), 'Secured Vestibule Projects', at the following sites: Del Crest Middle School, Jarman Middle School, Monroney Middle School, and Del City High School. The total cost of the project is $23,714.68 to be paid from Bond Fund 34. Chickasaw Telecom is under ONEnet State Contract #C070015. – Mr. Stephenson

XV. Human Resources:

A. Vote to approve or not approve all actions recommended in the Human Resources Reports. – Mr. Mendenhall

1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve a Deregulation for Library Media Specialists

districtwide for 2016-17. – Mr. Mendenhall

XVI. New Business Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this board meeting.

XVII. Adjourn

This agenda was posted at the Board of Education Center, 7217 S.E. 15th Street, Midwest City, Oklahoma, on October 6, 2016, at 10:00 A.M., in accordance with the

Open Meeting Law.

________________________ Minutes Clerk

The next Regular Board Meeting is scheduled for November 14, 2016, at 7:00 P.M.

7217 S. E. 15th Street Midwest City, OK 73110 (405) 737-4461

Rick Mendenhall Chief Human Resources

Officer

To: From:

Re: Date:

Mid·Del Board of Education . Dr. Rick Cobb, Superintendent f?-L /.:Y Rick Mendenhall, Chief Human Resources Officer~ Certified Human Resources Report October 10, 2016

Dr. Rick Cobb Superintendent

Mailing Address: P.O. Box 10630 Midwest City, OK 73140 Fax: (405) 739· 1754

Based upon information provided by the appropriate supervisory personnel as of September 23,2016, the following actions are recommended.

Approve Temporary Employment New Teachers/Administrators Cortesio, Sherrie Menzie, William

Site/Assignment Townsend/Elementary Ed. Epperly/SPED

University WGU OU

Degree/Step BS/O MS/6

Approve Administrators· TransferlChange in Status Dozier, Wayne

From· SitelAsslgnment CAHS/Assl. Principal

Salaryl Step PAH2Il

To· SltelAssignment CAHS/Assl. PrinCipal

Salaryl Step PAH2/2

NC - No Change

Approve Teachers· Transfer/Change in Status Blasingame, Donald Pelletier, Kristen

Approve Request for Leave Name Cain, Carly Elliott, Carrie Irick, Terran Procter, Thomas Reid, Amber

From· Site/Assignment MCHS/Psychology CAHS/SPED

Site Soldier Creek Country Estates Steed MMS CAMS

Accept Resignations/Retirements and/or Resignation Agreements Name Site/Assignment Giroux, Lynnetta DC Elem.lKDGN Mayfield, Marie Epperly/Ins!. Coach Ret. = Retirement R.A. = Resignation Agreement

Terminations Varney, Chad DCMS/Computers

Mission Statement

To· Site/Assignment KMS/Computers CAMS/SPED

FMLAILOA FMLA FMLA FMLA FMLA FMLA

When the young people of Mid-Del enter our schools, they will be safe.

When they enter our classrooms, they will be challenged.

When they leave our schools, they will be ready.

Effective 9/6/16 9/2/16

Effective

2016/17

Effective

2016/17 2016/17

Effective 9/17/16·12/12/16 2016/17 (Intermit.) 9/19/16-11/2/16 9/10/16 9/19/16·1/3/17

Effective 9/12116 1/3/17

9/16/16

7217 S.E. 15th Street Midwest City, OK 73110 (405) 737-4461

Rick Mendenhall Chief Human Resources

Officer

To: From:

Re: Date:

Mid-Del Board of Education Dr. Rick Cobb, Superintendent (L- ,~. Rick Mendenhall, Chief Human Resources Officer ~ Non-Certified Human Resources Report October 10, 2016

Dr. Rick Cobb

Superintendent

Mailing Address: P.O. Box 10630 Midwest City, OK 73140 Fax: (405) 739-1754

Based upon information provided by the appropriate supervisory personnel as of September 23,2016, the following actions are recommended.

New Employees Site/Assignment Replace Sch/Step Effective Colwell, Lindsey Country EstateslTeacher Asst. Added BB/4 916/16 Ford, Brenda Admin.lSecretary to Director L. Rogers C/5 9/6/16 Garfield, Joshua MCHS/Custodian D. Cops Rl1 9/9116 Guevarra Bevien, Benilda ParkviewlTeacher Asst. Added BB/2 9112/16 Long, Victoria SchwartzIT eacher Asst. Added BB/4 9112116 Partington, Summer MWC Elem.lPara Added BB/5 9112116 Phillips, Randelyon MDTC/Lead Teacher Trainer M. Farias WW/4 919116 Ramsey, Jordan DCHS/Para Added BB/4 9112116 Robinson, James MaintenancelHeat and Air J. Aaron Y/1 9/6/16 Savoia, Joy Cleveland BaileylTeacher Asst. Added BB/4 9112116 Stone, Juanita MaintenancelElectrician B. Daniels W-1I1/1 9/12/16 Todd,Coy WarehouselWarehouse Person E. Meyer XIII/9 9/6/16 Whitney, Courtney BarneslTeacher Asst. Added BB/3 9112116 Wilkerson, Latrisha S teedlSecretary R. Gowin N/2 9/6116 Williams, James MaintenancelAccess Control K. Ward W-1I1/1 9/6116 Wilson, Jeffrey MaintenancelPainter S. Harrell V/1 9/12116 Winstead, James MaintenancelElectrician K. West Y/4 9/12116

Approve Transfers, Promotions & Change of Status From SchlStep To Sch/Step Effective Hudson, Donna MDTClTreas. Clerk NCTC/16 NC NCTC/18 2016/17 King, Misty Cleveland Bailey/Para JJ/5 Soldier Creek/Para NC 2016/17 Winkle, Cindy MDTC/Exec. B NCXB/19 NC NCXB/22 2016/17 *NC = No Change

Mission Statement When the young people of Mid-Dellenter our schools, they will be safe.

When they enter our classrooms, they will be challenged. When they leave our schools, they will be ready.

Non-Certified Personnel Report, Cont'd

Approve Request for Leave Name Site/Assignment Kelsay, Melody MDTCIT eacher Asst. FMLA= Family Medical LeavelLOA=Leave of Absence

Approve Resignations/Retirements/Resignation Agreements Name Site Arterbury, Doni CAHS/DCHS Bishop, Cathy Parkview Ramsey, Jordan DCHS Ret. = Retirement RA = Resignation Agreement

Terminations None

2

FMLAlLOA FMLA

Position Media Assistant Teacher Asst. Paraprofessional

Effective 2016/17 (Intermit.)

Effective 9116/16 9/2/16 9/16/16

Rick Mendenhall Chief Human

Resources Officer

7217 S.E. 15th Street Midwest City, OK 73110 (405) 737-4461

To: From:

Re:

Mid-Del Board of Education & Dr. Rick Cobb Rick Mendenhall, Chief Human Resources Officer~ Shelly Fox, Director of Child Nutrition ('1r-Child Nutrition Human Resources Report

Date: October 10, 2016

Dr. Rick Cobb

Superintendent

Mailing Address: P.O. Box 10630 Midwest City, OK 73140 Fax: (405)739-1754

Based upon information provided by the appropriate supervisory personnel as of September 23, 2016, the following actions are recommended.

New Employees Site/Assignment Replace Sch/Step/Hrs Effective Embery, Brinda Country Estates/Supervisor E. Hightower YY2/1717.5 9/26/16 Taylor, Cynthia Steed/Kitchen Assistant S. Labadie 0Q/1/4 9/6/16 Zarei, Shahnaz Epperly Heights/Kitchen Assistant V. Pedro 0Q/1/5 9/12116

Transfers & Promotions Name From Sch/Step/Hrs To Sch/Step/Hrs Effective Bernard, Shanna Epperly Heights 00/1/4 Epperly Heights 00/1/5 9/6/16 Castrejon, Maria Epperly Heights 00/2/5 Epperly Heights 00/2/4 9/6/16 Dapiton-Althoff, Maribel MMS 00/1/4.5 MMS 00/1/6 8/29/16 Self, Ann DCHS 00/16/4 DCHS 00/16/5 9/12116 'NC = No Change

Resignations/Retirements Name Site Position Effective Saxton, Susan Soldier Creek Kitchen Assistant 9/22116 Ret. = Retirement R.A. = Resignation Agreement

Terminations Name Site Position Effective Ely, Angela MMS Kitchen Assistant 8/17/16

Mission Statement When the young people of Mid-Del enter our schools, they will be safe.

When they enter our classrooms, they will be challenged.

When they leave our schools, they will be ready.

72 17 S.E. 15th Street Midwest City, OK 73110 (405)737-4461

Rick Mendenhall Ch ie f Hum"n

Resources Officer

To: From:

Re: Date:

Mid·Del Board of Education & Dr. Rick Cobb Rick Mendenhall , Chief Human Resources Office~ Ron Stearns, Director ofTransportation 't~ Transportation Human Resources Report October 10, 2016

Or. Rick Cobb

Superintendent

Mai ling Add ress : P.O. Box 10630 Midwest City, OK 73140 fax : (405) 739· 1754

Based upon information provided by the appropriate supervisory personnel as of September 23, 2016, the following actions are recommended.

New Employee Assignment Replace Sch/Step Effective Kirkwood, James 6 Hour Driver N. Buckner TT·1/5 9/19/16 Lewis, Patricia 4 Hou r Driver C. Ford TT·1/2 9/6/16 Morris, Loretta 4 Hou r Driver T. Thomas TT· I/6 9/2/16

Transfer & Promotions Name From Sch/Step To Sch/Step Effective Buckner, Nate 6 Hour Driver TT·I/2 4 Hour Driver NC 8/29/16 'NC = No Change

Resignations/Retirements Name Site Position Effective Moffit, Vanita Transportation Monitor 9/9/16 Ret. = Retirement R.A. = Resignat ion Agreement

Mission Statement

When the young people of Mid-Del enter our schools, they will be sa fe.

When they enter our classrooms, they will be challenged.

When th ey leave our schools, they will be ready.