bmsi accounting.pdf

8/17/2019 bmsi accounting.pdf

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Fund Accounting System Budget Preparation

Purchase Order Module

AP, AR, Check Reconciliation

Additional modules for Payroll, HR & Fixed AssetsMunicipalities

Schools

AuthoritiesBMSI’s fund accounting system

gives you the tools to manage yourfinances and enhance productivity

New!

Budget Export to Excel

Budget Import from Excel

The BMSI Fund Accounting System is your complete financial system that meets all

ccounting standards and is affordable. With ease of use and superior support BMSI i

the logical choice, you don’t have to spend a lot to get the best!


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General LedgerThe Core Module that Integrates Your Financial Information

User-Defined Chart of Accounts – up to 10 segments

h 30 characters

User Defined Journals – create meaningful user defined

readily accessible user groups.

Multiple Years can be Open – this means that you can

in work in a new budget year without closing the old

get year first.

Encumbrance Transactions

On-Screen Balance Sheet with onscreen drill down

On-Screen Detailed Account InquiryBalancing Inter-fund Transactions

Deferred Revenue Transactions

Clear Audit Trail – Each transaction has an audit trail. You can corrections prior to posting, or through a

subsequent offsetting transaction…but you will always

have an audit trail.

Optional Close Periods – this prevents future

transactions from modifying reconciled balances.

Periods may be reopened.

Flexible Year End Closing Procedures

Transaction History Maintenance

Reconciliation Reports

Check Reconciliation

Unlimited Number of Cash Accounts

Enter Bank Adjustments

Void Checks

Error Corrections

Reconciled Check Reports

Check Listings by Query Item

Check Reprinting

Batch Reconciliation

BMSI offers you an easy to use accounting package for complete control over municipal and school finances

ou get the account structure you want along with a powerful compliment of reports and budgeting tools. Eac

module adheres to government accounting and auditing standards.

MSI Check Reconciliation helps you maintain checkbooks, track deposits and reconcile checking accounts w

bank statements. Check Rec provides instant access to all your important checking account information thu

avoiding tedious manual reconciliation.


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Accounts Payable

Encumbrance Processing

Pay Un-encumbered Invoices

Payable linked to Multiple FundsUnlimited number of Accounts

Easy Error Correction with Audit Trail

Selectable “Pay To” criteria

Review with pre-payment manifest

Prints Federal 1099-MISC

Vendor History

Detailed Vendor Inquiry

Pay invoice for a different chart of accounts

Multiple Checking Accounts

Purchase Order Module

Remote Purchase Order EntryEasy edit of Purchase Orders

Attach notes to PO, batch or edit list

Classify Vendors for Lookup

Use Pre-printed Forms or Plain Paper

Encumbrances created when PO is posted

Warnings for Over Budget Items

Restrict Data Entry by Department

Year End auto closing of Purchase Orders

with optional re-opening

voices may be entered directly into Accounts Payable or recalled from Purchase Orders and automatically pa

Encumbered items whether entered directly or entered from Fund Accounting or Purchase Orders can be

automatically paid and the encumbrance relieved.

NEW: BMSI Purchase Order Workflow and Document Manager

Track approvals, create payments and store documents, all electronically.


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New BMSI Module!

BMSI Workflow and Document Manager for

Purchase Orders

Create your purchase order

Obtain necessary approvals by routing the PO to the proper departments by e-mail or the

web by using pre-defined workflow routines

Capture all related documents that you want to save. These documents can include the

PO, vouchers, packing slips, RMAs, etc.

All documents can be searched by key word, PO or Voucher number, dates, departments,

vendor, etc.

All documents are safely stored electronically with secure backup by your IT Dept.

Purchase Order approval has never been as easy and foolproof !

e BMSI Workflow and Document Manager is ideal for today’s tough economic environment. SAVE

ME and MONEY with the following benefits:

Reduced costs of document distribution

Faster and easier to use approval process

Fast and easy document retrieval

Reduced filing costs

Robust search criteria that shows all records that meet the criteria

Protection against disaster with offsite data storage


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Budget Preparation

Export/Import Budget Worksheet to Excel

Create “What - If” Scenarios

Notes can be attached to a Line Item for future

ference

Audit Trail including original and supplemental

dgets, adjustments, revisions and transfers

New Accounts can be added to proposed budget

Monthly Allocation of Budget Items

Mass Budget Update by Percentage or Fixed

Amount

Targeted Budget Update by using Account Ma

User Defined Reports

Online Budget Validation with Warning if

budget is exceeded. Line items cannot be

exceeded without proper authorization.

BMSI Fund Accounting Software includes a comprehensive and easy to use budget preparation function.


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Financial Reports

Reports are Created by the User with User

ected Parameters

Save Frequently Used Reports

Select Output to Printer, Screen, PDF orta File such as Excel

Flexible Subtotaling and Sorting

Create “What - If” Scenarios

Notes for each Line Item

Audit Trail

New Accounts can be added to proposed

budget

Exporting Reports is a convenient

way to share reports.Reports always show

Selectable Criteria for easy

replication later.

NEW! – BMSI Fund Accounting users are now able to drill down

on line items from within reports on the screen.

Click on line item for expanded details.

e heart of any financial software is the ability to create the reports you need and want. BMSI is pro

of its extensive reporting capabilities with easy to use reports.

ual & Budgeted Expenses

umbrance Detail

ual & Anticipated Reevenue

ail Statement of Accounts

nd Accounting Trial Balance

rim and Final Balance Sheets

nge in Financial Position

chase Order Posting Register

chase Orders

chase Order Status Report

Accounts Payable Posting Register

Accounts Payable Payment Manifest

Accounts Payable Check

Accounts Payable Check Register

Accounts Payable Status Report

Accounts Payable Open Item AgingReport

Cash Requirement Report

Pre-Payment (Warrant) Report

1099 (Print for current or prior year)

Vendor History

Vendor Listing and Labels

Balance Sheets and Revenue and Expense

reports

with multiple fund columns.

Transaction integrity

Posting Register Recap

Check reconciliation Report

Check reconciliation Adjustment Report.

Check reconciliation Listing Report

Federal Funds Reports

Budget Worksheet Reports

Many Other Reports

ost reports are automatic, including:


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FIND OUT WHY SO MANY MUNICIPALITIES HAVE CHOSEN BMSI FOR THEIR

FINANCIAL SOFTWARE. CALL OR E-MAIL TODAY!

BUSINESS MANAGEMENT SYSTEMS, INC.

P.O. Box 907 - Franconia, NH 03580Tel. 800-603-5578 [email protected]

www.bmsi-fund.com

Compliment BMSI Accounting Software with

Additional BMSI Programs

FinancialPayroll

Human Resource

Purchase Order Workflow and

ocument Manager

Fixed Assets

Utility & Tax Management

Productivity Software

MGMS for Permitting, Code

nforcement & Inspections

e-Drawer for municipal-wide

ocument management
http://www.bmsi-fund.com/http://www.bmsi-fund.com/http://www.bmsi-fund.com/http://www.bmsi-fund.com/

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