Black History Event Vendor Expo Information Pack …...Black History Event Vendor Expo Information...

Black History Event Vendor Expo Information Pack – 26-28th, October, 2018

Raising Funds for a Business Ecommerce Training & Support Agency



Event Guidelines

All Participants

Should upload an Exhibitor profile to the Black Gifted Network by 18th, October, 2018 (Click here)

Vehicle access is permitted for loading and unloading Only

Vendors must be on site to setup by 08:00 vehicle access will be very restricted after 09:00

Free weekend parking is available in the surrounding residential streets

The Oval Underground Station is immediately opposite the venue

All rubbish must be disposed of at the end of the event by Stall Holders and Participants.

Any participant found breaking the event or venue rules will be requested to vacate the premises and will forfeit ALL fees paid

Food Vendors

Must Provide proof of the following by 18th, October, 2018:

Public Liability Insurance for a minimum of £5,000,000;

Food Safety training certificates - all food handling personnel must have basic food hygiene as a minimum;

Personal Licences enabling them to serve alcohol if applicable (Main Conference caterer only)

Company registration documents; - HACCP or food safety management system

List of equipment they will be using - Chemical inventory (if using own chemicals) - COSHH folder (if using own chemicals)

Expo Vendors must bring their own catering equipment but may have limited shared access to a Kitchen

Conference vendor(s) will have a dedicated kitchen area

https://www.blackgiftednetwork.org/presenter-exhibitor



Stall Holders

Stall holders are advised to bring their own stalls, tables, chairs & banners where applicable. However some

provision for tables and chairs may be provided upon request and subject to availability on a FCFS basis.

To comply with licensing regulations no alcohol is permitted to be sold on the premises unless otherwise advised

Sponsors / Exhibitors

Sponsors/Exhibitors are responsible to bring and erecting their own display banners unless otherwise agreed

Presenters

Any electronic presentation material needs to be approved by 18th, October, 2018

Electronic presentations should be in PC format using MS PowerPoint, or Google Presentations

Presentations duration will be agreed in due course

Presenters need to report to the Event coordinator upon arrival and be situated in the presentation suite at least

30Mins before they are due to present.

Standard AV equipment can be provided. DJ’s bring electrical equipment must ensure they have a recent pat testing

certificate.

Artists

Artists should bring their own display equipment for their images or artwork



Notes

We have the option to have the Expo on Friday and both Expo & Conference on Sunday subject to ticket demand.

We have the option to have an Executive Networking Session Saturday & Sunday evening 6-9pm subject to demand



Expo in the Jardine Suite



Conference – Exhibition in the England Suite



Vendor Exhibition Summary

The table below summarises the main vendor exhibition and participation options available.

Type Vendor Options Location Max

Persons Description Price

Early Bird

Available

Sponsor Only

No Stall

Display Banner Expo or Conference Area N/A Display your company brand banner at the Event £40 £25 20

Leaflet Inserts Goody Bag insert N/A Include your Marketing flyer in the event goody bag £20 £10 30

Display Banner (incl. leaflet Inserts)

Expo or Conference Area N/A

Display your Banner and include your flyers in the event goody bag £50 £30 20

Vendor Stall

Conference Exhibition Stall England Suite or equivalent 650

Stall situated in the Conference area on upper floors £150 £100 5

Standard Expo Stall Jardine Suite 1,500 Stall situated in the Expo area on ground floor fully accessible with toilets £75 £50 100

Premium Expo Stall Jardine Suite (Central area) 1,500 Stall situated in Premium Expo area on ground floor fully accessible £150 £100 50

For further information please contact Paul Johnson on:

Email: [email protected]

Phone: 0203 592 9547

Mobile: 07958133348

Please check the website for the latest event updates. Note we have the option of having the venue for the whole weekend subject to ticket sales Bookings

for Friday (Eve) and Saturday are currently on sale.

https://www.blackgiftednetwork.org

mailto:[email protected]

https://www.blackgiftednetwork.org/

Black History Event Vendor Expo Information Pack …...Black History Event Vendor Expo Information...

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