BITOU MUNICIPALITY · Plettenberg Bay (Tricom). Viking Pny Africa Pumps t/a Tricom Africa R 15...

Annexure C

#DATE

APPROVEDDEPARTMENT

PROJECT

MANAGER

REASON FOR

DEVIATIONMOTIVATION FOR DEVIATION SUPPLIER/SERVICE PROVIDER AMOUNT

APPROVAL

GRANTED BY

1 2015/07/10 Engineering Services Sunkar S Emergency

The Crane Truck had severe problems with the wheel drums being locked. This resulted in the

vehicle pulling to the side, placing the vehicle and Driver at serious risk. This is an emergency in

order to avoid any serious accidents. It is recommended that Specialized Brakes attend to the

repair of the truck as this vehicle is used for essential services.

Specialized Air Brakes CC R 26 913.12 Peters PH

28 2015/09/09 Engineering Services Tarentaal R Emergency

The service provider is the closest supplier of water to this community. Infrastructure is available

to provide water to this rural community therefore using another supplier would be impractical and

uneconomical as a new water reticulation would have to be laid.

Railwood furniture S.A (Pty) Ltd R 22 400.18 Peters PH

36 2015/10/01 Engineering Services Harpestad P Emergency

As a result of the flash floods experienced at the time, Kranshoek,Witterdrift and Kurland Pump

stations overflowed due to blockage of the system, caused mainly by grease and sand

accumulation from the local residential areas. The only way to resolve this problem was to use a

company who have the essential high pressure jetting equipment and suction equipment. As a

result of the potential health risks caused by the sewerage overflow / blockages, it was not

possible to obtain the 3 quotations at the time due to time constraints. It is therefore requested

that the MM considers the deviation from the SCM Policy

VALSTAS Specialised Cleaning R 23 850.00 Peters PH

44 2015/10/20 Community Services Fourie A Emergency

Construction of Informal houses for destitute families after a fire outbreak. A total number of 8

shacks was destroyed by fire on the 29th of September 2015, in the Municipal area,

Kwanokuthula. The transit camp consists of about 40 Shacks.

Sizila 4G General Trading R 46 620.00 Lötter FM

48 2015/10/20 Community Services Fourie M Emergency

8 shacks in Kwa-Nokuthula burnt down on 29 September 2015. In order to provide alternative

accommodation for the destitute families, building materials had to be sourced by the municipality.

Families were relocated to overcrowded relatives houses who refused to accommodate them

further and contractor was requested to start with building shacks immediately

Plett Building Supplies CC t/a

Plett Build it R 138 415.66 Lötter FM

52 2015/10/29 Community Services Sakati A Emergency Food parcels for fire victims Shekynah Projects R 5 500.00 Peters PH

67 2015/11/26 Engineering Services Sunkar S Emergency

Repair of a burnt clutch plate for a road tipper truck CX 4510.As this was an emergency matter,

three quotations won’t be able to obtain, and it was decided that the vehicle must be towed by

Knysna Motor Strippers, as they are the only accredited service providers.

Knysna Motor Strippers R 2 500.00 Peters PH

68 2015/12/04 Community Services Fourie M Emergency Building material for homeless residentsPlett Building Supplies CC t/a

Plett Build it R 147 540.99 Lötter FM

69 2015/12/15 Office of the Mayor Dladla S Emergency Hiring of a sound for 16 December 2015 Masakha Trading Enterprise R 35 160.00 Paulse AA

DEVIATIONS FROM THE REQUIREMENTS OF THE SUPPLY CHAIN MANAGEMENT POLICY- APPROVED IN TERMS OF SECTION 36(1) FOR THE 2015/2016 FINANCIAL YEAR

BITOU MUNICIPALITY

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73 2015/12/22 Engineering Services Adams C Emergency

On the 02 December 2015, late afternoon, a leak was detected on the rising main sewer pipeline

where it crosses, the small Piesang River. As an emergency measure a temporary cofferdam had

to be constructed downstream to prevent raw sewer from reaching the Piesang River before the

leak could be repaired.

Bitou Civils cc R 34 405.20 Lötter FM

88 2016/01/14 Strategic Services Mapitiza K Emergency

Geyser burst at Municipal house leased by I.E.C. Water is running through the ceiling and

damaging the building. There is no water for toilet usage. Geysers are harmful to property and are

also dangerous to life as hot water flows from the ceiling. An immediate repair was required and it

was arranged with a local supplier.

TGM Plumbing Services R 7 437.26 Peters PH

117 2016/03/11 Community Services Dladla S Emergency

MM Entertainment & Events has been identified as the only Service provider in Plettenberg Bay,

who can assist the Municipality in securing the services of a High Profile Professional Football

Player and Football Development Officials for the upcoming Easter Mayoral Football

Tournament. We have selected these respective High Profile officials and Professional Football

Player based on their success stories, their ability to develop youth and to share their knowledge

of Football with our Communities. The applicable Service provider will be responsible for booking

the flights, accommodation and transport during the scheduled time. It would be impractical to

follow an official process.

MM Entertainment & Events R 120 000.00 Friedman D

118 2016/03/11 Community Services Bower R Emergency

Bitou Municipality went out on tender for the operation & transportation of waste to Mosselbay.

The new waste facility is completed and test runs are currently being conducted with a possible

opening date of middle March 2016. Waste is still being transported from the temporary facility at

Robberg landfill site in open top containers. The tender process for a new service provider has

not been completed and at this stage tender report indicates that no suitable candidates

submitted bids based on the functionality criteria. A proposal has been submitted that the facility

be run with internal staff and that the plant hire tender be utilised in the meantime.

Bitou Civils cc R 716 556.00 Paulse AA

138 2016/05/10 Community Services Swanepoel A Emergency

Strong winds destroyed several informal dwellings and left them without roofs on the 22 April

2016 in the municipal transit area Kwanokuthula, Plettenberg Bay. On Saturday the 23 of April

2016 another total number of 7 informal dwellings and 2 RDP houses were destroyed by fire at

Sajini Street, Kwanokuthula. Food parcels were required urgently for the fire and storm victims

and were arranged with a local supplier.

Shekynah Projects R 7 700.00 Peters PH

2 2015/07/15 Financial Services Gresse G

Exceptional case and it is

impractical or impossible to

follow the official

procurement processes

The management of the two way radio communication have recently been sub - delegated to the

IT section. Upon review it was found that no contracts were in place for the payment of services

rendered. This is an essential service and for services not to be affected it is recommended that

the municipality continue making use of Garden Route Communications until such a time, that we

can finalise a formal the procurement process.

BAIA Formosa Trading 44 t/a

Garden Route R 16 450.00 Peters PH

3 2014/10/28 Strategic Services Daniels S



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The Municipality currently does not have sufficient office space to accommodate all sections /

departments. The available offices is in the same complex as the other offices leased by Strategic

Services Department. No other office space available in close proximity to the other offices, it was

therefore deemed impractical to look for alternative office space.

Helene Ferreira/Serfontein R 55 093.50 Lötter FM

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4 2015/07/17 Engineering Services Sunkar S



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75 000 KM Service. CX 43014 is an extremely essential vehicle for the water works, as this team

monitors the water quality levels on a daily basis. It is also essential for this vehicle to be repaired

by the said manufacturer so as to maintain the manufacturer warranties on the vehicle. The

speedy repair work is required to get this vehicle operational as soon as possible.

Brisktrade 48 (Pty) Ltd t./a Knysna

Nissan R 3 387.30 Peters PH

6 2015/07/21 Engineering Services Harpestad P



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Urgent assistance required to remove existing pump and pipework, fit new borehole pipes

supplied by the Municipality at Harkerville Water Pump station. The current pipes have failed due

to wear on the pipes (corrosion), presently the community at Harkerville has no water supply, and

it is imperative to have the pump station in operation as soon as possible. The immediate service

that can be rendered to assist the municipality without delay is a local company based in

Plettenberg Bay (Tricom).

Viking Pny Africa Pumps t/a

Tricom Africa R 15 841.44 Peters PH




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90 000 KM Service. CX 43014 is an extremely essential vehicle for the water works, as this team

monitors the water quality levels on a daily basis. It is also essential for this vehicle to be repaired

by the said manufacturer so as to maintain the manufacturer warranties on the vehicle. The

speedy repair work is required to get this vehicle operational as soon as possible.






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CX 43014 - Had to be serviced at 105000 km, however this vehicle is out of service plan but is

still within the manufacturer warranty. In order to safeguard the warranty it has to be serviced at

Nissan.



10 2015/07/21 Corporate Services Croutz A



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Municipal Manager requested an urgent investigation into severity of certain allegations made

against Mr P Lobese which was conducted by the service provider. A confidential report was

subsequently submitted to the Municipal Manager for verification.

Horizon Forensics (Pty) Ltd R 8 550.00 Peters PH




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SA Auto removed the damaged bumper, it was then discovered that the internal stiffener was

damaged and had to be replaced to fit the bumper and the front grille. It would therefore be

impractical to obtain quotations from other service providers.

SA Auto Centre (Pty) Ltd R 2 860.00 Peters PH

13 2015/07/28 Office of the Mayor Dladla S



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Three appropriate local venues were sourced for quotations. The lowest and acceptable quote

was in excess of R30 000.00, and subject to additional requirements of the SCM Policy. However

due to the time frames and specific requirements for the event, it was deemed impractical to

advertise the bid for 7 days on the Municipal Notice Boards, and thus request that the Municipal

Manager consider the Deviation.

Ingwe Forest Adventures R 45 680.00 Lötter FM

15 2015/08/04 Community Services Bower R



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Currently waste is being transported from a temporary facility from the existing landfill site which

has reached its capacity in terms of airspace hence the fact that no more disposal of household

refuse can take place. An Operational and Transport tender will be advertised that will be

functional once the new facility has been completed. The existing service provider will have to

carry on continuing delivering the service till the facility is completed as the type of bins will

change from uncompact to compact as the new facility.


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16 2015/08/07 Corporate Services Swartz H



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Plett Web Hosting delivered the website hosting services since 2013 and the services were

procured on a quotation & Deviation basis. The contract has subsequently expired & need to be

re-advertised, but with new SCOA regulations forthcoming it would be impractical to put services

to tender now & once regulations are out for implementation to do the same. It would be

impractical and not prudent for the municipality to cancel current services, as it is essential &

prescriptive.

Plett Web Hosting R 29 500.00 Peters PH




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Mosdell, Pama & Cox Attorneys were instructed to attend to several matters on behalf of the

Municipality. These matters are still pending before Court and further costs were incurred.Mosdell Pama & Cox R 19 269.94 Peters PH




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Harker Attorneys were instructed to attend to several matters on behalf of the Municipality. These

matters are still pending before Court an further costs were incurred. Harker Attorneys R 73 196.25 Lötter FM

23 2015/08/31 Financial Services Daniels S



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The Panel of Attorneys' tender has expired. The legal services department are in the process of

starting a formal procurement process. It is deemed impractical to cancel contracted services with

Mosdell Pama & Cox, the deviation must be considered until tender has been awarded.

Mosdell Pama & Cox R 27 901.15 Peters PH




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Repair of hydraulic clutch cylinder of crane truck number CX 4681 via a strip - and - quote

processSpecialized Brakes CC R 2 201.34 Peters PH




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SCM/FIN/21/2013 Disconnection of electricity and restriction of water services for a period of 3

years for Bitou MunicipalityNew Morning Construction R 78 000.00 Lötter FM




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Repair of the vacuum pump of a sewer truck number CX 36397 via strip - and - quote process Ramcom Trucks and Load bodies R 11 280.30 Peters PH




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Municipality. These matters are still pending before Court and further costs were incurred.Mosdell, Pama & Cox R 102 051.90 Lötter FM




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Municipality. These matters are still pending before Court and further costs were incurred.Mosdell, Pama & Cox R 65 955.49 Lötter FM

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31 2015/09/17 Community Services R Bower



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Currently waste is being transported from a temporary facility from the existing landfill site which

has reached its capacity in terms of airspace hence the fact that no more disposal of household

refuse can take place. An Operational and Transport tender will be advertised that will be

functional once the new facility has been completed. The existing service provider will have to

carry on continuing delivering the service till the facility is completed as the type of bins will

change from uncompact to compact as the new facility.





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Repair of a sewer truck registration number CX 36397 via strip - and - quote process. The sewer

truck had experienced mechanical failure and due to the service delivery demands this vehicle

had to undergo repairs as soon as possible

Shorts Nissan R 32 243.13 Peters PH

33 2015/09/25 Financial Services Gresse G



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Originally Bitou Procured Internet Services via 3 pricing schedules from (E-Time,IS,MTN) Internet

Solutions was selected as the most suitable candidate and a contract was signed on the

22/01/2013, during this contract period it was required to procure a second Internet line for the

New Horizon Library which was entered into contract on the 23/07/2013 and signed by acting

Municipal Manager and IT Manager. The payment have been successfully made until 27/06/2015

Internet Solutions R 53 871.84 Lötter FM




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Transtech are the manufacturers of this PT compactor. There is no local repair centre for these

compactors, it is therefore had to be repaired by Transtech.The waste management department is

experiencing high demand to take care of refuse collection around Bitou so the repair by the

manufacturer is critical to get this vehicle back to its operational standards

Transtech Manufacturing (Pty) Ltd R 274 273.80 Paulse AA

35 2015/10/01 Community Services Fourie M



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Nandi Bulabula and Mosdell, Pama & Cox have registered the General plans for the specific

areas and will therefore not be advisable to obtain three quotations from other firms of Attorneys.

The services required by the housing department is mainly Conveyancing and to deal with

matters such as incorrect registrations, illegal transactions and at times eviction notices

Nandi Bulabula Incorporated R 347 500.50 Paulse AA




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Nandi Bulabula and Mosdell, Pama & Cox have registered the General plans for the specific

areas and will therefore not be advisable to obtain three quotations from other firms of Attorneys.

The services required by the housing department is mainly Conveyancing and to deal with

matters such as incorrect registrations, illegal transactions and at times eviction notices

Mosdell Pama & Cox R 347 500.50 Paulse AA




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The legal services department is in the process of starting a formal procurement process due to a

tender that has expired as it is deemed impractical to cancel contracted services with Mosdell

Pama & Cox, the deviation must be considered until tender has been awarded.

Mosdell Pama & Cox R 99 834.90 Lötter FM




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Hutchinson, Du Plessis Robin and Stoloff are appointed as the Attorneys to handle the case of NA

Minaar / Bitou Municipality. This case is still ongoing until such time that an agreement is

reached.

Hutchinson, Du Plessis, Robin &

Stoloff R 25 121.46 Peters PH

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40 2015/10/15 Strategic Services Honeywill R



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Mr. Honeywill attended a workshop in Cape Town and the Departmental Assistant did not manage

to complete booking timeously. The HOD requested him to pay for his accommodation as his

presence at the meeting was important.

Russell Honeywill R 2 746.95 Peters PH

41 2015/10/15 Financial Services Memani M



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Mayoral Vehicle had to be repaired. Insurance approved the claim and Assessor came and

approved K E Erasmus Panel beaters .This is the expert opinion and the vehicle is still under

motor plan, only certain service providers and assessors are normally approved by insurance

when the car is still under motor plan

K E Erasmus Panel beaters R 4 999.99 Lötter FM




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Bitou Municipality appointed Plett Recycling for the collection of recyclable material till the end of

June 2015. The tender has subsequently expired and a new tender process was initiated,

advertised on 06/08/2015 with closing date 02 September 2015. The tender is currently being

evaluated. The service being rendered is vital and critical to the operations of the Municipality, in

terms of waste management processes. An extension of the services is required until end October

2015.





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CX 3857 had to be serviced at 30 000 km, and Mercedes Benz is not our service supplier, in

order to safeguard the warranty it has to be serviced by Ramcom

Ramcom Trucks and Loadbodies

CC R 14 975.63 Peters PH




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The vehicle have to be repaired. I was towed to Knysna Nissan to ensure that its properly

checked by the manufacturer






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49 2015/10/22 Community Services Venter H



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ADT has been rendering services for the municipality for the past 5 years, without a valid contract,

however, the public safety office have rectified that now and we have a formal contract with ADT

as the service provider for the monitoring of security alarms. We still owe ADT an outstanding

amount for the past financial year. It is then recommended that ADT must be paid the entire

outstanding amount for the past financial year so as to start on a clean slate as we have a

contract with them now

ADT Security R 2 788.09 Peters PH




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Repair of a broken chassis for a sewer truck registration number CX 16256 via strip - and - quote

process as it is deemed to be impractical or impossible to obtain more than one quotation as the

vehicle must be properly checked before repair

Ramcom Trucks and Load bodies

CC R 26 455.13 Peters PH

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Maintenance on vehicle CX 48251 - Replace u-joint, bearing and fuel filter Knysna Toyota R 4 057.76 Peters PH




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Hire of 2 LDV bakkies for electrical section-for new appointed senior electricians for 4 months Avis Rent a Car R 47 880.00 Lötter FM

57 2015/11/14 Community Services Johnston M



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Library Services provides daily newspapers for public usage in the various communities. The daily

newspapers were initially supplied by PNA, whose TCC has subsequently expired via a quotation

process. The Department is currently investigating the initiation of a formal tender for these

services. It is currently impractical to cancel or remove these services as it is part of the outreach

programme and information sharing / distribution services to the respective communities. The

request for Deviation is till end of June 2016.

MD Ventures (Pty) LTD t/a Village

bookshop R 35 002.56 Lötter FM

58 2015/11/14 Corporate Services Coetzee V



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This is in respect of Pre-paid Postage, where Fintech acts as the third party between the user

(Municipality) and the supplier (Post Office), and a 4% discount on the postage fee is allocated to

the end user (Municipality).Existing contract entered into in 1999 at a favourable rate of 4%

discount which is still in place. To enter into a new contract will result in smaller discount rate,

therefore it will not be cost effective to enter into a new agreement.

Credifon Postage R 38 400.00 Lötter FM




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Municipality. These matters are still pending before Court and further costs were incurred.Mosdell Pama & Cox R 83 640.59 Lötter FM

60 2015/11/19 Community Services Venter H



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20 informal houses were destroyed by fire on 20 October 2015 in the municipal transit area

Kurland Plettenberg Bay. Due to the incident of SASSA food that was expired happened on 29

September 2015 in the municipal transit area in Kwanokuthula Plettenberg bay, Eden is no longer

supplying food from SASSA as they are still investigating the matter. Food parcels were required

urgently for the fire victims and were arranged with a local supplier

Shekynah Projects R 10 500.00 Peters PH




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Stadler and Swart Attorneys were instructed to attend to several matters on behalf of the

Municipality. These matters are still pending before Court and further costs were incurred. It is

therefore deemed impractical to cancel contracted services with Stadler and Swart Attorneys. It is

therefore recommended that the CFO considers the deviation from the SCM policy

Stadler and Swart Attorneys R 75 725.02 Peters PH




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Annexure C

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Due to the shortage of meter reading handheld devices, the faulty device was sent to the

manufacturer for assessment and urgent repairs. It is impractical to obtain three quotations as

there are no local service providers in the region, and to ensure that the device is repaired to

manufacture standards.

Consolidated African

Technologies (Pty) Ltd R 9 833.64 Peters PH




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Replacement of a valve for a compactor truck CX 53530. The compactor truck had experienced

valve leakage and due to service delivery demands this vehicle had to undergo repairs as soon

as possible. To ensure that all repairs be undertaken to manufacture standards it was decided

that the vehicle must be taken to TFM Manufacturing, as they are the only accredited service

provider.

TFM Manufacturing (Pty) Ltd R 13 698.58 Peters PH

65 2015/11/24 Community Services Prins J



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The lifeguard tower at Robberg 5 was severely damaged due to weather conditions. An

investigation was conducted to assess which option (Repair or Replace) would be in best interest

of the Municipality. Quotations were sourced for both options. The investigated resulted in that it

would be more cost effective for the Municipality to replace as the difference in price does not

justify repairs. Due to time constraints, the formal procurement process for expenditure in excess

of R30 000 cannot be adhered to now, and it is requested that the CFO considers the deviation

from the SCM Policy.





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Lizelle Harker Attorneys were instructed to attend to and bring Harker Attorneys R 12 072.73 Peters PH

71 2015/12/18 Office of the Mayor Van Rooyen M



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The promotion of switching on of Christmas lights on the 16 December 2015 Reconciliation Day

event, by radio broadcast. To ensure greater community participation at the event, as pamphlets

and /or posters will be less effective, radio will cover all communities of Bitou Municipality

Eden FM R 7 548.08 Peters PH

72 2015/12/18 Community Services Johnston M



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CSX is the service provider responsible for the library book detection system installation at

Kwanokuthula library. The system needs to be serviced and CSX Customer Services is the only

service provider to provide maintenance services on the system

CSX Customer Services R 15 448.94 Peters PH




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Additional repairs of sewer truck CX 16256 for roadworthy purposes via strip-and-quote processRamcom trucks and Load bodies

cc R 4 408.95 Peters PH




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Repair of Vehicle CX19329 via Strip -and-quote process Specialized Air Brakes CC R 32 243.13 Memani M

76 2015/12/23 Community Services Sakati A



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Disaster relief items for homeless community members Shekynah Projects R 2 000.00 Peters PH

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79 2015/12/23 Community Services Sakati A



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The offices of Public Safety experienced a shortage of suitable office space. In order to overcome

this lack, an office container was hired from the applicable supplier for this purpose. No formal

process or contract had previously been concluded or exists, however the service that was

rendered was of critical importance to the operations of the unit. The office container was

specifically designed to assist the unit, and would have been impractical to return previously and

obtain quotations. The shortage of office space has recently been addressed by the construction

of new offices and the office containers has subsequently been returned on the 4th of February

2016

Ravenswood Trading and

Investment t/a JCE Containers R 7 980.00 Peters PH




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Repair of vehicle CX 43014 via Strip -and-quote processBrisktrade 48 (Pty) Ltd t./a Knysna





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therefore deemed impractical to cancel contracted services with Stadler & Swart Attorneys. It is

therefore recommended that the CFO considers the deviation from the SCM Policy.

Stadler and Swart Attorneys R 83 345.40 Lötter FM

82 2016/01/07 Financial Services Qhanqhiso Z



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SCM/FIN/21/2013 Disconnection of electricity and restriction of water services for a period of 3

years for Bitou Municipality, expired on the 30th of June 2015. A new Tender has recently been

advertised and is due for award. It would be impractical for the Municipality to discontinue the

service, as it is critical to the operations, with specific regard to the Credit Control Function.

New Morning Construction R 104 000.00 Paulse AA

83 2016/01/11 Engineering Services Harpestad P



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Bitou Municipality has a contract with George Electrical Re-winders to service and repair pumps

and motors. After a pipe burst during June 2015 at waste pump station (PS19), all pumps and

motors were flooded. Due to price schedule dispute between George Electrical Re-Winders and

the Municipality an alternative service provider was appointed immediately to avoid a sewer

spillage and a health risk to the environment. Due to the nature of the works it is impossible and

impractical to obtain 3 quotations.

Knysna Armature Winders R 77 242.98 Lötter FM

84 2016/02/02 Community Services Swanepoel A



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A minimum of 50 mattresses needs to be kept in stock for disaster purposes. Currently there is no

stock on hand and we are owing Eden District Municipality 50 mattresses that were used for the

large dwelling fire that occurred in October 2015. Specifications for the tender has been submitted

to the SCM department and the BSC meeting will be held in due course. It is therefore

recommended that the Chief Financial Officer considers the deviation from the SCM policy.

ADE Equipment Trading R 51 500.00 Memani M




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89 2016/01/26 Corporate Services Cunningham V



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The Department of Local Government is funding the Commercial Mediation Training and has

sourced the University of Cape Town to conduct the Training for all Municipal Professionals that

want to attend the training. This is an exceptional case due to the fact that the Department of

Local Government has already sourced the service provider: University of Cape Town and they

are funding the Training

University of Cape Town R 29 000.00 Peters PH




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The Department of Local Government is funding the Commercial Mediation Training and has

sourced the University of Cape Town to conduct the Training for all Municipal Professionals that

want to attend the training. This is an exceptional case due to the fact that the Department of

Local Government has already sourced the service provider: University of Cape Town and they

are funding the Training

University of Cape Town R 29 000.00 Peters PH

93 2016/02/02 Strategic Services Schliemann C



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Council decided to develop by-laws in order to govern the use of rivers in the municipal area. In

order to ensure that the by-laws will withstand legal interpretation in a court of law if challenged, it

had to be sent to a reputable legal firm for scrutiny, comment and recommendations. Hutchinson,

Du Plessis, Robin & Stollof were deemed to be the only suitable and experienced law firm in

Plettenberg bay to review the by-law for compliance with all other legislation. Due to time

constraints at the time, alternative quotations from other local firms could not be sourced or any

formal process be followed.


Stoloff R 100 000.00 Lötter FM

96 2016/02/09 Strategic Services Friedman D



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A Lease Agreement was entered into with Florina Place CC in respect of Unit 22 (Office

Accommodation), for a period of 3 years commencing 1 July 2013. Granite Asset Management

(Pty) Ltd is the appointed managing agent. The lease makes provision for an annual payment of

Rental and Services. The amount includes the office Rental and an estimated Services account

till the 30 June 2016.

Florina Place Plett CC R 59 359.66 Lötter FM

99 2016/02/12 Strategic Services Basson C



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The procurement or Supply of Aviation Fuel stems from procurement processes followed before

2005, thus before the implementation of the formalised Supply Chain Management practices. Air

BP and the Municipality subsequently, entered into an agreement to re-establish the supply of fuel

and Avgas at the airport. BP SA, currently holds the environmental permits for the fuel bunds. It is

deemed impractical and or impossible to summarily cancel the contracted services and it is

recommended that the Municipal Manager must consider the deviation from the SCM policy due

to operational requirements.

BP Southern Africa (Pty) Ltd R 694 769.96 Friedman D




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Mosdell, Pama & Cox is contracted by Bitou Municipality to provide legal services which include

the debt collection. The panel of attorney’s tender has expired. The legal services department are

currently in the process of initiating a formal procurement process. It is deemed impractical to

cancel contracted services with Mosdell, Pama & Cox, the deviation must be considered until

tender has been awarded.

Mosdell Pama & Cox R 115 266.66 Friedman D




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Mosdell Pama & Cox R 58 592.68 Friedman D

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107 2016/03/01 Engineering Services Essa O



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The SACPCMP is a professional body established as per Act 48 of 2000 to protect the public. Mr

Essa is a professional member of SACPCMP and the membership renewal is due for payment.

This is a membership renewal and accordingly no procurement process could be followed.

SACPCMP R 3 130.18 Peters PH

109 2016/03/07 Engineering Services Tarentaal R



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Bitou Municipality entered into an agreement with Railwood Furniture SA (Pty) Ltd to supply the

community of Portion 22 farm 422 Harkerville with water at a rate of R25.00 per Kilolitre. Railwood

Furniture SA (Pty) Ltd has sold farm 422, Portion 14 to KK Sand. To follow the normal

procurement process will be impractical and un-economical. KK Sand will be providing water at a

rate of R 24.00 per kilolitre, until 30 June 2016.

KK Sand R 19 863.36 Peters PH




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Repair and Replacement of the Quad Bike clutch, via Strip and Quote process. The quad bike

broke down over the December 2015 period. It was imperative that the Quad Bike be repaired

immediately due to operational requirements. Corrective Action is currently being investigated and

will be reported accordingly.

BF Motorcycles R 12 916.20 Peters PH




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Bitou Municipality currently has a formal Insurance contract with AON South Africa (Pty) Ltd.

Erasmus Panel beaters have been appointed by the Assessor to repair the respective municipal

vehicles. The appointment was brought into question, as the lowest bidder has not necessarily

been appointed with no specific reasons or motivation provided up front. Subsequent discussions

have taken place between all stakeholders, and the way forward has been resolved. It is however

requested that the Municipal Manager considers the deviation from the SCM Policy, as the four

(4) vehicles have already been repaired and is required for operational duties and service

delivery.

Erasmus Panel beaters R 20 000.00 Friedman D

113 2016/03/11 Legal Services Croutz A



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ERF 21624 was acquired by the Municipality for the construction of a new municipal building.

Consultants were initially appointed to conduct a feasibility study and report to Treasury on the

financial viability and sustainability for the Municipality. Hutchinson, Du Plessis and Stollof were

appointed to obtain an urgent legal opinion, on the title deed conditions of ERF 21624 which in its

current form, placed a time-limit on the town planning zoning conditions which had an impact on

the possible construction of the new Municipal Offices on the site. Due process could not be

followed as the legal opinion had to be obtained urgently, in order to avoid the possible

withdrawal of funding from the Treasury. It is therefore recommended that the Manager: SCM

considers the deviation from the SCM Policy.






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Mosdell, Pama & Cox were instructed to attend to several matters on behalf of the Municipality.

These matters are still pending before court or about to be brought before Court. It is therefore

deemed impractical to cancel constructed services with Mosdell, Pama & Cox.

Mosdell,Pama & Cox R 52 039.18 Lötter FM




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An arbitration award was obtained against Jan Calitz Family Trust in terms of a substantial

amount became due and payable to the Municipality. Hutchinson, Du Plessis and Stoloff were

instructed to attend to several matters on behalf of the Municipality on an urgent basis. It is

therefore deemed impractical to cancel constructed services with Hutchinson, Du Plessis and

Stoloff.



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Stadler and Swart Attorneys contracted by Bitou Municipality to provide legal services which

include Checkers centre and The Dunes Resort for the following reasons: The Dunes' matter is

still ongoing and they were instrumental in obtaining an arbitration award. Checkers centre, the

application was brought by an objector for a review of the decision on the zoning of the property.

It is deemed impractical to cancel contracted services with Stadler and Swart Attorneys.


119 2016/03/17 Strategic Services Jonas L



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The properties were evaluated for the development of new Local Economic Development

initiatives, and encourage new investments in order to create new/more job opportunities. The

LED Section was under the impression that the evaluation will form part of the SLA with DDP

Valuers (Pty) Ltd contract SCM/01/2012/FIN. On further investigation, the LED Section was

informed of the opposite. Due to the fact that the service was already delivered, there were no

means of retracting the request to complete the evaluation.

DDP Valuers (Pty) Ltd R 8 499.84 Peters PH




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INCA was awarded a contract through SCM 50/2014 for financial assessment in order for the

Municipality to have a long term financial plan. To keep the Long Term Financial Plan (LTFP) as

an active document serving to guide Bitou Municipality in its financial sustainability, it is required

to update the LTFP on an annual basis. INCA is doing this for all WC municipalities where they

have completed such plans. They will need to have the workings of IPM hence making it difficult

to go on tender. Bitou Municipality requested that INCA spend time with two of BTO Officials to

start training them so that there is a transfer of skills and for us in future to be able to start

updating the model ourselves with INCA having a second check. It would be impractical to follow

an official process and is therefore requested that the MM considers the deviation from the SCM

Policy.

INCA Portfolio (Pty) Ltd R 57 000.00 Friedman D




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Mosdell, Pama & Cox R 22 100.57 Paulse AA

122 2016/04/08 Strategic Services Honeywill R



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The procurement or Supply of Aviation Fuel stems from procurement processes followed before

2005, thus before the implementation of the formalised Supply Chain Management practices. Air

BP and the Municipality subsequently, entered into an agreement to re-establish the supply of fuel

and Avgas at the airport. BP SA, currently holds the environmental permits for the fuel bunds.

BP Southern Africa (Pty) Ltd R 1 006 345.27 Friedman D




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The post of a Manager: LED/Tourism was advertised more than three times, unfortunately we

could not find any suitably qualified candidate that can take up the position of Manager:

LED/Tourism. Management requested HR Department to contact and obtain the services of ODS

Consultants to assist with the Head-hunting process for the appointment of Manager:

LED/Tourism.

ODS Consultants cc R 25 491.59 Peters PH

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Outside broadcast for Human Rights day event-Jazz Concert on the 21 March 2016, by radio

broadcast. More effective method of communication radio which has a vast radio transmission in

the Bitou area.

Kouga FM R 21 441.69 Peters PH




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Nandi Bulabula has registered the General plans for the specific areas and will therefore not be

advisable to obtain three quotations from other firms of Attorneys. The services required by the

housing department is mainly Conveyancing and to deal with matters such as incorrect

registrations, illegal transactions and at times eviction notices

Nandi Bulabula Attorneys R 313 382.60 Paulse AA

132 2016/05/21 Strategic Services Siko M



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The procurement of Pest Control Services stems groom procurement processes followed before

2005, thus before the implementation of the formalised Supply Chain Management practices.

Subsequent contracts were renewed on an annual basis. Some of these contracts were reviewed

and extended during 2009 and 2012 on "evergreen" contracts which required written cancellation

orders at least 90 days before expiry. The municipality is currently in the process of identifying all

the contracts procured and amended in order to formalising the procurement of Pest Control

Services, in line with SCM and other regulatory requirements. The services are vital for

operations in order to ensure a healthy pest free environment. It is deemed impractical and or

impossible to summarily cancel the contracted services and the Municipal Manager must consider

deviating from procurement process requirements until a tender has been awarded.

Rentokil Initial (Pty) Ltd R 56 529.78 Lötter FM

133 2016/04/18 Community Services Fourie A



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Nandi Bulabula and Mosdell, Pama & Cox Attorneys have registered the General plans for the

specific areas with the assistance of Harker Attorneys to fast track the process until the Legal

Department has appointed a panel of Attorneys to proceed immediately, and will therefore not be

advisable to obtain three quotations from other firms of Attorneys. The services required by the

housing department is mainly Conveyancing and to deal with matters such as incorrect

registrations, illegal transactions and at times eviction notices.

Harker Attorneys R 83 549.00 Lötter FM

135 2016/04/20 Corporate Services Swartz H



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A corporate target market has been identified for this issue of a municipal overview. SALGA being

a parastatal of government will reach the desired market with their channels of distribution. Picasso Headline R 21 842.00 Peters PH




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Mosdell, Pama & Cox R 63 561.08 Memani M

139 2016/05/12 Strategic Services Lottering J



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There are currently no formal contract in place for the rental of the 2 toilets at Beacon Way as the

traders were in a relocation process. The long term plan for the Beacon Way traders will be

finalize within the next two months.

Ravenswood Trading and

Investment t/a JCE Containers R 14 916.00 Peters PH

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140 2016/05/18 Strategic Services Croutz A



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include Small Boat Harbour and ERF12702 for the following reasons: Small Boat Harbour matter

is still ongoing, but due to its complexity and also the high risk of a potential substantial

compensation claim which may arise against the Municipality, the Municipal Manager requested

them to obtain the opinion of a Senior Advocate.ERF 12702, the matter relates to the approval of

a building plan and again the Attorneys were appointed while they formed part of a properly

procured panel of Attorneys and the period for the procurement has since expired.. It is deemed

impractical to cancel contracted services with Stadler and Swart Attorneys.


141 2016/05/18 Strategic Services Croutz A



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include Plett Tourism, Greenwood Primary and Royal Haskoning for the following reasons: Plett

Tourism, Plett Voluntary Association was appointed to perform the tourism function of the

Municipality by agreement. The agreement came to an end on 26 January 2016 and the request

for an extension was denied. Greenwood Primary School, a tender was awarded to Greenwood

Primary to purchase certain pieces of land from the municipality. They insisted on a notarial lease

Agreement for 30 years, over the facility. The Municipality disagreed and the Municipal Manager

gave instructions for an opinion on the view of the Municipality, The Attorneys were selected on

instructions of the Municipal Manager. Royal Haskoning, Summons received from consultant for

work performed for the Municipality and the claim is disputed and counterclaim for positive mal-

performance is considered. It is deemed impractical to cancel contracted services with Stadler

and Swart Attorneys.

Stadler and Swart Attorneys R 22 652.82 Peters PH




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The contract for E-fuel with AFS Gilbarco was recently terminated. In order for the Municipality to

utilise and commence with the new recently awarded Fuel Card Based System, the e-fuel systems

on each vehicle and jerry can have to be de-installed by the previous service provider.

Gilbarco AFS (Pty) Ltd R 67 659.00 Lötter FM




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Bitou Local Municipality is currently accessing the Municipal dump over Portion 1 of the farm

Brakkloof no. 443. The only means of entering the site is over the property of Mr. Leith (Robberg

Trust). It is therefore deemed impractical to obtain quotations or initiate a formal procurement

process, and requests that the SCM Manager considers the Deviation from the SCM Policy.

Robberg Trust R 21 780.00 Peters PH

146 2016/05/20 Engineering Services Lombard P



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The Hansen gearbox on the aeration basin, at the Ganse Vallei Waste Water treatment plant

broke down. Bitou Municipality has entered into an agreement with this supplier George Electrical

Rewinders to do repairs on pumps and motors. The Hansen gearbox of the aerator are faulty and

need to be repaired.GGW TRAUTMANN CC are the sole service providers that do repairs and

installations of Hansen gearboxes in the Western Cape

GW Trautmann CC R 23 563.12 Peters PH




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Legal Services is in the process of appointing a panel of Attorneys through a tender process.

Currently the section only uses the services of four firms of Attorneys. The period for which we

needed the policies to be available was quite short for most attorneys we normally use, we had to

source from the Western Cape database and found Regan Brown Incl. who also does commercial

law and also have offices in George within the Eden district. Looking at their profile and

consultations with them in their offices, we are in confidence that they will produce quality work

and they promised to deliver within our time frame.

Regan Brown Incorporated R 171 000.00 Paulse AA

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148 2016/06/01 Community Services Fourie A



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Nandi Bulabula have registered the General plans for the specific areas and will therefore not be

advisable to obtain three quotations from the firm of Attorneys. The services required by the

housing department is mainly conveyancing and to deal with matters such incorrect registrations,

illegal transactions and at times eviction notices.

Nandi Bulabula Attorneys R 90 000.00 Paulse AA

149 2016/06/02 Office of the Mayor Meyer T.D



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Shona Group has been identified as the only Service provider in Plettenberg Bay who can assist

the Municipality in securing the services of business talk & motivation. We have selected this

respective service provider based on his/her success story of being working as a cleaner to a

young successful enterpreneur.The applicable Service provider will be responsible for booking

the flights, accommodation and transport during the scheduled time. It would be impractical to

follow an official process .

Shona Group R 32 000.00 Lötter FM

150 2016/06/02 Office of the Mayor Meyer T.D



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The celebrations of National Youth Day in Bitou this year, sees a decisive break from merely

observing Youth Day in favour of a deliberate programme of youth development. This programme

includes the enhancement of the mobile skills of youth, through training and capacity building that

amongst others includes first aid, learner's and driver's licences as well as entrepreneur skills.

The preferred service provider brings unique & expertise & a holistic approach to youth

development; converging and synchronizing with the Bitou strategic objectives towards youth

development. Shona Group is the only service provider that can assist the Municipality in

securing the two artists for the performance on the June 16 event

Shona Group R 98 500.00 Paulse AA

152 2016/06/03 Strategic Services Jansen L



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Ignite is currently the official service provider to the municipality for the web-based performance

management system and the service delivery and budget implementation plan. These services

were delivered to the municipality after a tender process in 2010 and extension was given in

2012/2013 after receipt of grant funding PGWC/SDBIP. The contract has since expired, however

the service provider is of critical importance to the municipality and its operations. The Strategic

Services Department is currently in the process of initiating a formal tender process.

Ignite Advisory Services R 157 060.37 Friedman D




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On the 5th of April the refuse transfer station was opened for the disposal of waste however the

existing landfill was still operating. A notice has been placed in the local papers notifying the

public that the facility is closed for domestic waste and informing the public of the operating hours

of the landfill site as well as the transfer station. Both facilities were utilised for the transportation

of waste to PetroSA with open top containers and compactor bins in the month of April. During the

December period the operator could not transport waste as normal due to an increase in volumes

as a result of the influx of visitors to the town hence the service provider made use of 10 m3

trucks to transport waste.





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therefore deemed impractical to cancel the contracted services with Stadler and Swart Attorneys.

It is therefore recommended that the CFO considers the deviation from the SCM policy


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Hutchinson, Du Plessis, Robin and Stollof obtained a costs order in the matter of Euroblitz 1082

(Pty) Ltd under case number H231/15, Eastern Circuit Local Division George of the High Court. It

is therefore deemed impractical to cancel the contracted services with Stadler and Swart

Attorneys.


Stoloff R 31 728.29 Lötter FM

156 2016/06/03 Office of the Mayor Sibhengile N



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The NCOP guests had lunch at the Dunes restaurant, but unfortunately all the Minister's drivers

were not included so the Mayor decided to host all of them. It is therefore recommended that the

SCM Manager considers the deviation from the SCM policy

The Dunes Resort R 5 160.00 Peters PH




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Hutchinson, Du Plessis and Stoloff were instructed to attend to several matters on behalf of the

Municipality. These matters are still pending before court or about to be brought before court. It is

therefore recommended that the SCM Manager considers the deviation from the SCM Policy






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Municipality. These matters are still pending before court or about to be brought before court. Mosdell, Pama & Cox R 144 305.04 Paulse AA

159 2016/06/09 office of the Mayor Van Rooyen M



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Community radio stations have specific audiences/listeners and geographical transmission

footprints. These audiences/listeners formed part of the targeted communities for attendance, at

the Inaugural Mayoral Jazz festival and Human Rights Day celebrations.

Eden FM R 19 179.72 Peters PH

164 2016/06/21 Corporate Services September J



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An urgent request was received from the Mayor, HOD: Community Services and the Commander:

Law Enforcement to roll out Crowd Control Management Training for Law Enforcement officials.

This request stems from Protest marches and Riots in various suburbs during the 2015/2016

financial year, where law enforcement officials had to be deployed to control the crowd and

protect municipal property without receiving the necessary and required training. Although our

current contract with All Arms Firearm Assessment & Training does not make provision for Crowd

Control Management Training, the service provider does provide the accredited training that is

required. It light of the aforesaid urgency and exceptional requirement, the training was requested

from the contracted Service Provider.

All Fire Arms Assessment and

Training R 54 720.00 Memani M

165 2016/06/09Office of the

Municipal ManagerJansen L



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the service provider is of critical importance to the municipality and its operations. The Strategic


Ignite Advisory Services R 218 743.78 Paulse AA

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Ingerop SA was appointed by Bitou Municipality on 28 April 2005 for the development of a Waste

Transfer Facility. The process involved with the development of the waste transfer facility included

a lengthy investigation into he development of drop-off facilities for green waste and builder's

rubble. the investigation included a full environmental impact assessment study and application to

the Department of Environmental Affairs and Development Planning for a Waste Management

Licence of the preferred sites.

Ingerop South Africa (Pty) Ltd R 9 437.70 Peters PH




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Two events were held back to back, 18th – 20th March the Jazz Festival and on the 21st of March

the Human Rights Day Celebrations. Due to an administrative oversight, it was assumed that the

Medical Support Services was contracted for the two events. It was subsequently discovered that

this was not the case, and no formal process was followed. The service was duly rendered by the

service provider. Taking the above into consideration, it is therefore deemed impractical to obtain

quotations or initiate a formal procurement process now.

Baia Formosa Trading 37 CC R 5 560.00 Peters PH

5 2015/07/12 Engineering Services Tarentaal R Sole SupplierThe company is the sole agents and suppliers of Endress & Hauser water meters that needs to be

calibrated. It is therefore deemed impractical to obtain alternative quotations for the calibration. Endress & Hauser (Pty) Ltd R 27 354.30 Peters PH

8 2015/07/22 Engineering Services De Waal E Sole SupplierThe laboratory uses Hach instrumentation and therefore needs the Hach reagents for analysis.

Saints Agencies is the sole distributor of Hach products in the Southern Cape. Sains Agencies R 28 576.38 Peters PH

11 2015/07/23Office of the

Municipal ManagerSmit R Sole Supplier Media 24 is the sole supplier of Die Burger Media 24 Beperk h/a Die Burger R 5 264.61 Peters PH

14 2015/08/03 Strategic Services Nhleko M Sole Supplier

Esri South Africa will be hosting a Africa User GIS Conference for the first time in South Africa.

Esri are the sole provider for this Conference. All Africa GIS Practitioners will be gathered in Cape

Town to share their Geo-Spatial knowledge.

Esri South Africa User Conference R 5 400.00 Peters PH

17 2015/08/17 Community Services Swiegers G Sole Supplier

The Truvelo Pro Laser 3 is a speed checking device which was acquired by the municipality from

Truvelo Manufactures. Truvelo is a specific supplier and service provider and subsequent

maintenance, amendments or modifications by other suppliers or service providers are prohibited

and restricted because of guarantee and legal requirements.

Truvelo Manufactures (Pty) Ltd R 4 384.58 Peters PH

19 2015/08/25 Engineering Services De Waal E Sole SupplierReagents from Sartorius is required to carry out analysis of micro-organisms/bacteria in water and

wastewater. The equipment required to do analysis is only supplied by National Separations. National Separations (Pty) Ltd R 21 494.73 Peters PH

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20 2015/08/26 Office of the Mayor Dladla S Sole SupplierTaranisco Advisory are hosting the annual Tourism Forum 2015 event. They are the sole supplier

for this event. Taranisco Advisory CC R 3 450.00 Lötter FM

22 2015/08/26 Engineering Services Harpestad P Sole Supplier

Huber Technology is the sole supplier of the mechanical screen that is supplied and installed at

pump station no.23. The mechanical press had failed and needs urgent repairs, the auger is worn

badly and the press body.

Huber Technology (Pty) Ltd R 65 185.20 Lötter FM

24 2015/09/08 Strategic Services Friedman D Sole SupplierRegistration fee for the attendance of L. Jonas at the Event Tourism Forum of 2015 organised by

the Sole supplier of the event.Taranisco Advisory CC R 2 990.00 Peters PH

37 2015/10/05 Community Services Johnston M Sole Supplier

Bell Oak Investment initially installed the current Library Detection system at Plettenberg Bay

main Library. Additional equipment is currently required to enhance or improve the system. It is

impractical to obtain more than one quote as no other supplier may provide additional equipment

on a system that was initially installed by a different service provider. This will negatively affect

the guarantees, warrantees and maintenance of the system. It is therefore required that the MM

considers the deviation from the SCM Policy.

Quality Label Solution / Tag tron R 22 839.90 Peters PH

51 2015/10/26 Engineering Services De Waal E Sole supplierThe laboratory uses Hach instrumentation and therefore needs the Hach reagents for analysis.

Saints Agencies is the sole distributor of Hach products in the Southern Cape. Sains Agencies CC R 21 945.23 Peters PH

55 2015/11/13 Community Services Johnston M Sole Supplier Multi-Choice is the sole supplier for DSTV services Multi-Choice Africa Ltd R 3 480.00 Peters PH

56 2015/11/13 Office of the Mayor Dladla S Sole Supplier

The Lunchbox Theatre Company currently sources local talent and provides the opportunity and

platform for the entertainers to excel in their respective fields. The company guarantees quality

through the high standards that is set for local entertainers that affiliates with them. This is the

only or sole supplier within the Bitou Municipal Area. The services are required for the Heritage

Day celebrations.

Lunchbox Theatre R 21 164.00 Peters PH

85 2016/01/11 Office of the Mayor Van Rooyen M Sole Supplier

The promotion of switching on of Christmas lights on the 16 December 2015 Reconciliation day

event, by radio broadcast. To ensure greater community participation at the event, as pamphlets

and/or posters will be less effective, radio will cover all communities of Bitou Municipality.

Kouga FM R 7 660.80 Peters PH

91 2016/02/01 Office of the Mayor Dladla S Sole SupplierRegistration fee for the attendance of Cllr Neville de Waal at the Municipal Sports Facilities

Indaba of 2015 organised by the Sole supplier of the event.Taranisco Advisory R 2 990.00 Peters PH

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The Emerson Mobrey MCU900 ultrasonic range of pump control systems are currently used by

Bitou Municipality Water and Sewerage Pump stations. Currently three (3) Mobreys are required

at various pump stations, the current mobreys are malfunctioning due to age. Dupleix Liquid

Meters (Pty) Ltd, trading as DLM, is the Mobrey Sole Distributor in South Africa for all of the

Mobrey branded Level and Steam range of products.

DLM R 80 233.20 Lötter FM


New O/H power line to transfer station materials. There was enough material available at the

commencement of the power line testing, however when the power line design/layout was

changed, a re-count of materials was not done and therefore resumed in a shortage that had to be

sourced urgently. There were no stock at the time in stores and M.D.L Electrical, were the only

supplier who could supply us with stock immediately so that the power line could be energised, for

power to the transformer station so that testing could be done. Taking the above into

consideration it is therefore currently impractical to obtain alternative quotations.

M.D.L Electrical CC R 4 794.48 Peters PH

98 2016/02/11 Strategic Services Basson C Sole Supplier

The Non-Directional Beacon at the Airport currently requires annual servicing and maintenance,

in order to function optimally and to be in accordance with the Aviation Standards. The NDB was

previously serviced by a different company who could not perform adequately. Due to the age of

the equipment, there are a limited amount of service providers who can provide the service.

Tellumat (Pty) Ltd has been sourced and identified as one, who can provide the service at a

market related price, within budget and within the specified time.

Tellumat (Pty) Ltd R 6 914.78 Friedman D

100 2016/02/20 Engineering Services Tarentaal R Sole Supplier

Bitou Municipality are currently making use of Endress & Hauser flow meters to monitor the flow

at the purification plants. Endress & Hauser are the sole supplier and manufacturer of all Endress

& Hauser Instrumentation and equipment in South Africa. It is therefore deemed impractical to

obtain alternative quotations for the calibration.

Endress & Hauser R 72 077.15 Lötter FM



102 2016/02/22 Community Services Ganga S Sole Supplier

The Truvelo Pro Laser 3 is a speed checking device which was acquired by the municipality from

Truvelo Manufactures. Truvelo is a specific supplier and service provider and subsequent

maintenance, amendments or modifications by other suppliers or service providers are prohibited

and restricted because of guarantee and legal requirements.

Truvelo Manufactures (Pty) Ltd R 4 823.04 Peters PH

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103 2016/03/02 Strategic Services Jansen L Sole Supplier





the service provider is of critical importance to the municipality and its operations. The Strategies


Ignite Advisory Services R 239 777.35 Friedman D

108 2016/03/01 Engineering Services De Waal E Sole Supplier

The laboratory uses Sartorius instrumentation and therefore needs the Sartorius reagents for

analysis. National Separations (Pty) Ltd is the sole distributor of Sartorius products in South

Africa.

National Separations (Pty) Ltd R 16 716.11 Peters PH



126 2016/04/20 Engineering Services Sunkar S Sole Supplier

Replacement of a valve for a compactor truck CX 53530. The compactor truck had experienced

valve leakage and due to service delivery demands this vehicle had to undergo repairs as soon

as possible. To ensure that all repairs be undertaken to manufacture standards it was decided

that the vehicle must be taken to TFM Manufacturing, as they are the only accredited service

provider.

TFM Manufacturing (Pty) Ltd R 22 754.33 Peters PH

128 2016/04/20 Office of the Mayor Martin M Sole Supplier

Registration payment for councillor Nevelle de Waal, for the attendance of the Annual Rural

Development Conference from 25-26 May 2016, Cape Town. Milla SA is the sole supplier and

accordingly no procurement process could be followed.

Milla SA R 9 108.60 Peters PH

129 2016/04/20 Office of the Mayor Martin M Sole Supplier

Registration payment for councillor Wayne Robert Craig, for the attendance of the WCPDF

Conference from 12-13 May 2016, Cape Town. SBS Conferences is the sole supplier and

accordingly no procurement process could be followed.

SBS Conferences R 6 200.00 Peters PH


The acquisition of special

works of art or historical

objects where

specifications are difficult

to compile

Lunchbox theatre is the only service provider that can provide local artists Lunchbox Theatre R 25 300.00 Peters PH




objects where


to compile

As part of Waste Management’s objective to reduce waste to landfill sites, Bitou Municipality in

conjunction with Lunchbox Theatre decided to embark on an education and awareness at schools

to educate the youth about the importance of recycling. To cut transport costs to Mossell Bay,

Petro SA, behavioural change in relationship to waste is needed which can only be done through

educational plays. The play forms a partnership between Bitou Municipality Youth Jobs in Waste

and Lunchbox Theatre whereby each play a vital role in the educational awareness. It is therefore

deemed impractical to obtain quotations or initiate a formal procurement process.

Lunchbox Theatre R 24 000.00 Peters PH

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Lunchbox Theatre is the only service provider that can provide local artists Lunchbox Theatre R 8 100.00 Peters PH

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