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ther Funding $ources

8ou will !e e4pected to apply to all availa!le to youPlease consider applying to the following:Ca'paigns and Alu'ni ffice-s general granthttp://www !ristol ac uk/alu'ni/current+students/foundation/apply ht'l9general

"he Alu'ni Foundation Co''ittee invites applications for general grants fro' any individual'e'!er or depart'ent of the University "he Foundation has a policy of 'aking a large nu'!erof s'all grants to individual pro5ects which enrich University life

Pu!lic and Cere'onial ffice %only applica!le if you are running an evening lecture which isopen to the pu!lic&http://www !ristol ac uk/pace/

Depart'ental or $chool fundsConsider approaching the Head of $u!5ect or Deputy Head of 6esearch for your $chool inconsulation with your supervisor %provide an update link to the list of contacts?&

%P,&Depart'ental or $chool funds %get advice fro' your supervisor&

Pu!lishers are so'eti'es willing to fund for e4a'ple: wine receptions if they can have!ookstalls to e4hi!it relevant literature( or if their authors are speaking at the conference

Guidelines to completing the budget form

#t is possi!le to 'ake use of the .#6"HA purchasing card when !ooking the following in order totake secure the !est price

$peakers "ransportCar the University 'ileage rate for ;

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CateringCatering should in general not !e su!sidi*ed !y .#6"HA( !ut the costs covered !y theconference fee 0e reco''end a 'ini'u' charge of @ per delegate

"ea and Coffee ++ Hawthorns is accepta!le "here is the advantage that they will deliver( set upand take everything away the following dayHowever a considera!le saving is possi!le if done in+house !y purchasing disposa!le cups( tea(coffee( 'ilk( sugar and !iscuits fro' a super'arket( check with your $chool office to see if theyhave an urn you can 'ake use of 8ou will need to ensure that you have enough helpers to setup( 'anage and clear away

Hawthorns prices: "ea/coffee on china @= > per personwith !iscuits @= per personFruit uice ++ @= < / litre as a usual 'a4i'u'sandwich platters range fro' @;< E< to @;; < for packed lunches @ per person%includes !aguette or lu4ury sandwich( kettle crisps( piece of fruit( flap5ack( 'ineral water(

serviette pack( wet wipe&http://www !ristol ac uk/conferences+hospitality/hospitality/

1ini'u' cost of

2unch ++ @=< as a usual 'a4i'u' %"he University reGuires food to !e supplied with insurance 8ou can( then( use an outside supplier as long as they provide insurance #f you supply foodyourself( say fro' a super'arket( you are personal responsi!le for all cost should so'eone fallill or choke on a peanut Possi!le alternative suppliersArch House DeliPret a 1angerCaf ,usto

Dinner ++ "he University regulation is that ; guests %e4ternal to the University& 'ay !e clai'edper = 'e'!er of staff

0ine @ as a usual 'a4i'u'%Please note you do not have to use Hawthorns to provide the alcohol 734pense- is anaccepta!le e4planation to put on the clai' for' where it asks why Hawthorns was not usedCorks standard decent !ottle is c @ < &

Printing / pu!licityPosters ++ Costing as per Print $ervices is accepta!lehttp://www !ristol ac uk/printservices/

Postage please give details %as opposed to an a'ount without e4planation&http://www royal'ail co'/delivery/!usiness+delivery+options+uk

Conference packs and na'e !adges

Conference Packs are to !e deprecated "hey %and !adges etc& should cost no 'ore than @= < /delegate

;

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Print services can produce so'ething 'ore profession( however at a costContact the' for detailshttp://www !ristol ac uk/printservices/

Porters

#f your conference is running over a weekend don-t forget to include out of hours portercosts;