BILLINGS HIGH SCHOOL DISTRICT NO. 2 Monday, May 15, 2017 5...

BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 2and

BILLINGS HIGH SCHOOL DISTRICT NO. 2

REGULAR BOARD MEETING

Monday, May 15, 2017 5:30 p.m.-9:30 p.m.

Lincoln Education Center Board Room 415 North 30th Street

AGENDA

VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THERECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. WELCOME AND ORIENTATION TO THE MEETINGPledge to FlagRoll Call

THE CHAIR SHALL STATE:

Welcome to the meeting of the Board of Trustees of the Billings Elementary and High School Districts. Agendas andwelcoming information about the conduct of the meeting are available at the table in the back of the room. If you plan tospeak to the Board tonight, please familiarize yourself with that information, then fill out and submit the public commentform. This is used to help me to recognize you properly at the appropriate time, and to assist me in running the meetingsmoothly.

2. ELEMENTARY/HIGH SCHOOL SINGLE MEMBER DISTRICT #1, #2 AND HIGH SCHOOL BTRUSTEE ELECTION BY ACCLAMATION

3. APPOINTMENT OF UNEXPIRED TERM OF TRUSTEE

4. CANVASS OF VOTES - MAY 2, 2017 ELECTION - ELEMENTARY MILL LEVY

5. CANVASS OF VOTES - MAY 2, 2017 ELECTION - HIGH SCHOOL MILL LEVY

6. ADMINISTERING OATHS AND REORGANIZATION OF THE BOARD

7. RECOGNITIONS AND GIFTS AND DONATIONS

8. COMMUNICATION FROM THE PUBLIC

The Board recognizes the value of public comment on educational issues and the importance of listening to members of thepublic in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate ingovernmental operations. The Board encourages members of the public to participate in and express opinions about issuesimportant to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not onthe agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also addressparticular items on this agenda either now or at the time the Board considers the particular item.

Please note that pursuant to Board policy the Chair may direct public commentary to ensure an orderly progression of themeeting. This direction may include setting a time limit for public commentary on any particular item. The Chair may alsointerrupt or terminate an individual’s statements when necessary, including when statements are out of order, too lengthy,personally directed, abusive, obscene, or irrelevant. The Board as a whole shall have the final decision in determining theappropriateness of all such rulings by the Chair.

If you have not already done so, please fill out the public comment form available at the back of the room. This will allow the

Chair to recognize you before you address the Board. In addition, the Board will receive any written communication at thistime.

9. APPROVAL OF AGENDA

10. EDUCATION FOUNDATION

11. SUPERINTENDENT'S REPORT

12. BUDGET DISCUSSION

a. FY18 Budget/Levy Update

b. 2017 Legislative Session Summary

13. BOND

a. Ben Steele Middle School

14. POLICY UPDATES

a. Meal Charge Policy

15. PLANNING AND DEVELOPMENT COMMITTEE

16. PERFORMANCE MONITORING COMMITTEE

17. STAKEHOLDER RELATIONS COMMITTEE

18. BOARD OPERATIONS COMMITTEE

19. MTSBA REPORT

20. AA CAUCUS/LEGISLATIVE COMMITTEE REPORT

21. TRUSTEE SCHOOL VISITS

22. CONSENT AGENDA

a. Personnel Report

b. Financial Reports - April 2017 (Unaudited)

c. Bills Paid - April 2017

d. Minutes of Board Meetings

e. Minutes of Committee Meetings

f. FY18 Tuition Rates

g. Request to Establish New Student Trust Account Education Foundation Lincoln Center

h. Yellowstone Boys and Girls Ranch CSCT Agreement

i. Will James Middle School Mechanical Project 2017 (2013 BOND)

j. Drainage Projects for Big Sky, Boulder, and Ponderosa Elementary Schools (2013 BOND)

23. ADJOURNMENT

Board of Trustees Regular Meeting 2. Meeting Date: 05/15/2017 Item Title: ELEMENTARY/HIGH SCHOOL SINGLE MEMBER DISTRICT #1, #2 AND HIGH

SCHOOL B TRUSTEE ELECTION BY ACCLAMATIONRequested by: Mike Arnold Prepared by: Marilyn MooreRecommended Action: Approve

InformationExecutive Summary:The Board shall approve the attached resolution for Elementary/High School Trustee for Single Member Districts#1, #2 and High School B for 3 year terms. Trustee Election by Acclamation.

Suggested Action:Approve the attached Resolution of electing by acclamation Tanya Ludwig, District #1 for a three year term; JannaHafer, District #2 for a three year term; and Russell Hall, High School District B for a three year term to the Boardof Trustees of Billings Public Schools District #2.

AttachmentsLetter from Bret Rutherford Trustee Election by Acclamation

Yellowstone County

Election Administrator (406) 256-2744 P.O. Box 35002

(406) 254-7940 (FAX) Billings, MT 59107-5002 [email protected]

March 30, 2017

RE: Cancellation of Elections & Trustee Acclamation

Dear School Clerks,

In accordance with 20-3-313 of the Montana Code Annotated I am informing the Yellowstone

County School Districts that have requested this office to conduct the May 2nd

, 2017 School

Election under MCA 20-20-417 that the trustees shall declare the following candidates as elected

by acclamation. Any vacancies shall be filled by the trustees in accordance with MCA 20-3-308.

If your district has no other races or issues, then the election will also be declared cancelled.

This office will also publish a notice in a local newspaper as soon as possible informing the

public of acclamations and cancellations. Please let me know if you have any questions.

School District #2 SMD #1 – Tanya Ludwig (3 year term)

School District #2 SMD #2 – Jana S. Hafer (3 year term)

H.S. District #2 HSD #2B – Russell Hall (3 year term)

School District #3 – Phillip Pimley & Leslie Weldon (3 year terms)

School District #4 – Rhonda L. Hogstad & Jason Matt (3 year terms)

School District #8 – Gary Adams & Ryan Van Ballegooyen (3 year terms)

School District #8 – Sean Ian McFarlane (2 year term)

School District #21J – Glenn Beckett (3year term)

School District #23 – Bradley McCall & John L. Watt (3 year terms)

School District #23 – Rebecca Abrams (2 year term)

School District #26 – Janna J. Lind & 1 vacancy (3 year terms)

School District #26 – Katherine Pfau & 1 vacancy (2 year terms)

School District #26 – Pamela Ask (1 year term)

School District #41 – Vacancy (3 year term)

School District #41 – William T. Bullard Jr. (2 year term)

School District #41 – Kari Jones (1 year term)

School District #58 – John Dailey (3 year term)

Sincerely,

Bret R Rutherford

Bret Rutherford

Election Administrator

Yellowstone County

mailto:[email protected]

BILLINGS PUBLIC SCHOOLS, DISTRICT NO. 2

RESOLUTION 2017-05-01

Elementary/High School Single Member District – District #1, #2 and High

School District B Trustee Election by Acclamation.

WHEREAS, the Board of Trustees of Billings Public Schools District No. 2,

Yellowstone County, State of Montana, have received nominating petitions and write-in intent declarations equal to or less than the number of positions

to be elected for Elementary/High School Trustee by Single Member District

in District #1, #2, and High School District B.

WHEREAS in accordance with 20-3-313 MCA, the Board of Trustees have the authority to declare elected by acclamation such candidates;

Therefore be it Resolved, that Trustee candidates Tanya Ludwig, District #1 is

hereby duly elected by acclamation for a three-year term, Janna Hafer, District #2 is hereby duly elected by acclamation for a three-year term, and

Russell Hall, High School District B is hereby duly elected by acclamation for

a three-year term to the Board of Trustees of Billings Public Schools District

No. 2.

Greta Besch Moen, Chair

Mike Arnold, District Clerk

Dated this 15th day of May, 2017

Board of Trustees Regular Meeting 3. Meeting Date: 05/15/2017 Item Title: APPOINTMENT OF UNEXPIRED TERM OF TRUSTEERequested by: Mike Arnold Prepared by: Marilyn MooreRecommended Action: Approve

InformationExecutive Summary:Rob Rogers, elementary/high school trustee from Zone 5, submitted his resignation on March 1, 2017. Inaccordance with state law, the board declared that position vacant at the Regular Board Meeting on March 20, 2017.

The Board approved accepting applications for the position until April 10, 2017.

Two applications were received. The names of the applicants were Peter Gesuale and Bruce MacIntyre.

At the Special Board Meeting held on April 18th, Interviews were held and the Board selected Bruce MacIntyre tofill the vacant position.

Suggested Action:Approve Bruce MacIntyre to fill the vacancy in Zone 5 beginning May 15, 2017 to serve until the next election,May 8, 2018.

AttachmentsNo file(s) attached.

Board of Trustees Regular Meeting 4. Meeting Date: 05/15/2017 Item Title: CANVASS OF VOTES - MAY 2, 2017 ELECTION - ELEMENTARY MILL LEVYRequested by: Mike Arnold Prepared by: Marilyn MooreRecommended Action: Approve

InformationExecutive Summary:Elementary Mill Levy Election:

Votes for: 15,164Votes Against: 14,644

NOTE: Official count of votes from the County Election Administrator. (Attached)

Suggested Action:Approve the official canvass of votes from the May 2, 2017 Mail Ballot Election for the Elementary Mill Levy.(Elementary Only)

AttachmentsOfficial Election Count-Elementary

Board of Trustees Regular Meeting 5. Meeting Date: 05/15/2017 Item Title: CANVASS OF VOTES - MAY 2, 2017 ELECTION - HIGH SCHOOL MILL LEVYRequested by: Mike Arnold Prepared by: Marilyn MooreRecommended Action: Approve

InformationExecutive Summary:High School Mill Levy Election:

Votes for: 17,610Votes Against: 17,964

NOTE: Official count of votes from the County Election Administrator (Attached)

Suggested Action:Approve the official canvass of votes from the May 2, 2017 Mail Ballot Election for the High School Mill Levy.(High School Only)

AttachmentsOfficial Election Counts-High School

Board of Trustees Regular Meeting 6. Meeting Date: 05/15/2017 Item Title: ADMINISTERING OATHS AND REORGANIZATION OF THE BOARDRequested by: Mike Arnold Prepared by: Marilyn MooreRecommended Action: Approve

InformationExecutive Summary:1. Oath of office to new Board members by Sherry Long, Yellowstone County Superintendent of Schools.

2. Reorganization of the Board

a. Election of Chair of the Board Chaired by District Clerk

b. Election of Vice-Chair of the Board Chaired by the newly elected Chair of the Board

c. Appointment of District Clerk - Signing Oaths

d. Oath of Office to District Clerk

Applicable District Policy/Policies: 1120, 1210

Suggested Action:Approve Election of Chair, Vice-Chair and Appointment of District Clerk.

AttachmentsOath of Office

Board of Trustees Regular Meeting 7. Meeting Date: 05/15/2017 Item Title: RECOGNITIONS AND GIFTS AND DONATIONSRequested by: Terry Bouck Prepared by: Marta McAllisterRecommended Action: As Appropriate

InformationExecutive Summary:Recognitions:

Skyview Valedictorian Students

Cade Barthuly Katie HootonMichael Carroll Gunnar JohnsonSamuel Cline Samuel StreeterAlec Donald Colton WaldNicole Guenthner Allie WolvertonBriana Guse Emily ZaccardiAllie Helmer

West High Valedictorian Students

Katherine Alme Mick MattieJacob Bell Matalin PirtzMorgan Craig Anna PotterKristi Eby Theresa RehbeinAlexandria Hardman Rebecca SmithMegan Malmstrom

Senior High Valedictorians and Platinum Students

Valedictorians Gabrielle Anderson Linda EreksonKiersten Ard Deontae GillespieKylie Carter Paul HaesemeyerTerah Cronk Andrew MammelGeorge Dyre Brandon Radonski

Platinum Program Cierra Coppock Paul HaesemeyerCaroline Dimich Kane HickesGeorge Dyre Emma McMullenLinda Erekson Andrew Mammel

↵

Claire Griffin Brandon Radonski

Donations:

Arrowhead

ExxonMobil Foundation, Michael Hotaling, $2,000 to Arrowhead Elementary Robotics Club

Bench

Heights Baptist, Nancy Appel, donation of time, mulch and garden tools in sprucing up the Learning GardenGFWC Billings Junior Woman's Club, Florence Diede, little girl clothing for students in need

Burlington

Sue Lane, undergarments for students in needKathryn Neuhoff, undergarments for students in need and countless volunteer hours

Miles Avenue

Thomae Lumber, Tim Johnson, for sponsorship of newspapers for classroomsSunset Bowl, Jean Moses, for sponsorship of newspapers for classrooms

Suggested Action:Recognize the people/groups as listed and accept these gifts and donations with gratitude.


Board of Trustees Regular Meeting 9. Meeting Date: 05/15/2017 Item Title: APPROVAL OF AGENDARequested by: Mike Arnold Prepared by: Marta McAllisterRecommended Action: Approve

InformationExecutive Summary:The Board is asked to approve the agenda as presented.

Suggested Action:Approve.


Board of Trustees Regular Meeting 10. Meeting Date: 05/15/2017 Item Title: EDUCATION FOUNDATIONRequested by: Dr. Greta Besch Moen Prepared by: Marta McAllisterRecommended Action: Presented for Information Only

InformationExecutive Summary:Krista Hertz, Executive Director of the Education Foundation, would like to share information with the Boardregarding the following:

Classroom GrantsSummer Reading RocksSaturday Live - 25th Anniversary - September 23, 2017

Suggested Action:Presented for information only.


Board of Trustees Regular Meeting 11. Meeting Date: 05/15/2017 Item Title: SUPERINTENDENT'S REPORTRequested by: Terry Bouck Prepared by: Marta McAllisterRecommended Action: Presented for Information Only

InformationExecutive Summary:Superintendent Bouck will report on:

SOS (Signs of Suicide) Presentation - Kim Anthony, Joe Walsh and Lisa LopezEnergy Savings - Scott ReiterProfessional Learning Communities (PLC's)Levy OverviewTeacher Appreciation Week Resolution - Greta Besch Moen/Terry Nelsen Bouck



↵

Board of Trustees Regular Meeting 12.a. Meeting Date: 05/15/2017 Item Title: FY18 Budget/Levy UpdateRequested by: Mike Arnold Prepared by: Mike ArnoldRecommended Action: Presented for Information Only

InformationExecutive Summary:With the passage of the elementary levy, the leadership team has met to lay out preliminary allocations for new levydollars. Attached is the summary of this discussion. At the board meeting, I will give updates on how this willlook and plan going forward for budgeting next year.

Suggested Action:For information only.

AttachmentsLevy Allocations

ELEMENTARY PASSED LEVY: $1,368,311.00FTE Cost FTE - Base Calculation

PLTW 6 393,564.00 MA10 salary 56,588.00Reduce Class Size (K-5) 3 196,782.00 insurance 8,820.00Struggling Students 11 721,534.00 workers comp 186.00Advanced Students 1 65,594.00 $65,594.00Mental Health Counselors 0.2 13,118.80Textbooks 0.00

21.2 1,390,592.80

Board of Trustees Regular Meeting 12.b. Meeting Date: 05/15/2017 Item Title: 2017 Legislative Session SummaryRequested by: Mike Arnold Prepared by: Mike ArnoldRecommended Action: Presented for Information Only

InformationExecutive Summary:The Board will be given a summary on the affects the 2017 Legislative Session had on Public Schools. Attached isthe bill summary that made the most drastic change to our district.

Suggested Action:For information only, no action required.

AttachmentsHB 647

Board of Trustees Regular Meeting 13.a. Meeting Date: 05/15/2017 Item Title: Ben Steele Middle SchoolRequested by: Lew Anderson Prepared by: Marta McAllisterRecommended Action: No Action Required

InformationExecutive Summary:A discussion will take place regarding the Ben Steele Middle School ribbon cutting to take place on August 24,2017, the first day of school. Incoming 6th graders and 7th graders will have an orientation/tour of Ben SteeleMiddle School to take place before school starts. There also is a plan for another community open house to takeplace in September 2017.

The monthly contractor construction update is attached.

Suggested Action:No action required.

AttachmentsBen Steele Contractor Update

2270 Grant Rd 280 East Front St. #B 1019 E Main St. # 101

Billings, MT 59102 Missoula, MT 59802 Bozeman, MT 59715

P: 406.656.0629 P: 406.215.1356 P: 406.585.3420 F: 406.656.1088 F: 406.926.2005 F: 406.585.4110

May 11, 2017 Mr. Lew Anderson,

Below is a summary of the Ben Steele Middle School Project located at 5640 Grand Avenue, to date.

Building Update

Plumbing, Mechanical, and Electrical continue to trim out in D, C, B, & A.

Painting is down to some exposed ceiling at the entry and misc. touch up throughout.

Interior Glass continues to be installed in relights and doors. Exterior storefront caulking and trim pieces are almost

complete.

Swiss Pearl and the last of the metal siding are being installed on the exterior.

Ceiling tile is being placed in the grid in all of D & C and will continue in A & B next week. Acoustic Wall Panels are

100% installed.

Casework and Countertops are 100% installed in Area B classrooms and is 75% in Area A.

Interior PLam wall panels continue to be installed in Area A hallways.

Visual Displays and Whiteboards are 95% complete.

Lockers continue to be installed in Locker Rooms and Academic Wing Hallways.

Doors and Hardware continues to be installed everywhere.

Classroom LVT is complete on 2nd

floor. The Library and hallway on 2nd

will continue next week sometime.

Gym Floor striping and finish will be complete this week.

Interior signage has started with the signs in the gym and the exterior sign foundations are poured.

Site Update

The Irrigation Head Gate Work will be complete this week. The irrigation system is up and running on the fields. The fields

were mowed for the first time this week. The landscaping contractor continues to install irrigation and grading up and around the

building as more sidewalks get poured.

Site work continues at a strong pace. The N parking lot was paved with its 2nd

lift last week and striped this week. The site

contractor continues to pour sidewalks every day.

Overall Project

The Grand Avenue project is in full swing which is on track and will be completed long before the first day of school. We

are on track to hit my turn over date of June 16th

to the School Staff. We will still have a presence onsite the rest of the summer and

really make sure we shine the building up for you before the first day of school! As always thank you for the opportunity and this has

been a great project that we will finish it out strong for SD2!

Sincerely,

Ben Flanagan

Langlas Project Superintendent

Board of Trustees Regular Meeting 14.a. Meeting Date: 05/15/2017 Item Title: Meal Charge PolicyPrepared by: Marta McAllisterRecommended Action: Approve

InformationExecutive Summary:Attached is Board Policy 8205 - Meal Charge Policy for second reading. The USDA has handed down a newprovision in order to be compliant with the federal school food service program and receive free/reduced mealreimbursements, we need to have this policy in place. We have checked with other districts and modeled thispolicy after a combo of some that we felt fit Billings Public Schools better. Please know that we are not going torefuse a meal to any elementary student, regardless of their account status.

Suggested Action:Approve Policy 8205 on 2nd Reading.

AttachmentsPolicy 8205

Policy 8205 - RPage 1 of 2

Billings School District 2

NONINSTRUCTIONAL OPERATIONS

Meal Charge Policy

Note: For the purpose of this policy, parent includes guardian, caretaker relative, and any adult responsible for the care of the child.

The goal of the Billings School District is to provide students with healthy meals each day. However, unpaid charges place a large financial burden on our Food Services Department. The purpose of this policy is to insure compliance with federal reporting requirements for the USDA Child Nutrition Program, and to provide oversight and accountability for the collection of outstanding student meal balances.

The intent of this policy is to establish uniform meal account procedures throughout the BillingsSchool District. The provisions of this policy pertain to regular priced school breakfast and lunch meals only. While the USDA Child Nutrition Program does not require that a student who pays for regular priced meals be served a meal without payment, the Billings Public Schools provides this policy as a courtesy to those students in the event that they forget or lose their lunch money, or have an unpaid balance in their lunch account.

Full-Pay Students – Elementary and Middle School Students will pay for meals at the district’s published rate. A student will be allowed to charge a maximum of 5 meals to their account after their balance reaches zero. Once a student has charged those 5 meals, he/she will not be allowed to charge a la carte items, however, he/she will be offered a designated menu alternate. [Sample: cheese sandwich, veggie sticks, fruit and milk]. This designated menu alternate will be charged to the student’s meal account at the standard rate.

High School Students must [pre-pay, pay cash at the register] for all meals and a la carte purchases. When a student’s account balance reaches zero, no a la carte items will be sold to the student, and he/she will only be offered a designated meal alternate. This designated meal alternate will be charged to the student’s meal account at the standard rate.

Free Meal Benefit – Free status students will be allowed to receive a free breakfast and lunch each day. A la carte purchases must be prepaid.

Reduced Meal Benefit – reduced status students will be allowed to receive a breakfast for $.30 and lunch for $.40 each day. A student will be allowed to charge a maximum of 5 meals to their account after the balance reaches zero. Once a student has charged those 5 meals, he/she will not be allowed to charge a la carte items, however, he/she will be offered a designated menu alternate. [Sample: cheese sandwich, veggie sticks, fruit and milk]. This designated menu alternate will be charged to the student’s meal account at the standard rate.

Policy 8205 - RPage 2 of 2

Parents are responsible for meal payment to the food service program. Notices of low or deficit balances will be sent to parents at regular intervals during the school year.

All school cafeterias possess computerized point of sale/cash register systems that maintainrecords of all monies deposited and spent for each.

Student/Parents pay for meals in advance via a check payable to Billings Public Schools. Funds should be maintained in accounts to minimize the possibility that a child may be without meal money on any given day. Any remaining funds for a particular student will be carried over to the next school year.

Refunds for withdrawn, and graduating students; a written request for a refund of any money remaining in their account must be submitted. An e-mail request is also acceptable. Students who are graduating at the end of the year will be given the option to transfer to a sibling’s account with a written request.

Unclaimed funds must be requested within one school year. Unclaimed funds will then become the property of the Billings School District Food Service Program.

Balances Owed will be sent to collections per Federal guidelines.

Adult Meals: Adults are not allowed to charge meals or a la carte purchases, as per USDA policy regarding school food services use of Federal NSLP funds.

If a student is without meal money on a consistent basis, the administration will investigate the situation more closely and take further action as needed. If financial hardship exists, parents and families are encouraged to apply for free or reduced price lunches for their child.

Policy History:Adopted on:Revised on:

Board of Trustees Regular Meeting 15. Meeting Date: 05/15/2017 Item Title: PLANNING AND DEVELOPMENT COMMITTEERequested by: Terry Bouck Prepared by: Marta McAllisterRecommended Action: As Appropriate

InformationExecutive Summary:Superintendent Bouck, Lew Anderson and Scott Reiter will be on hand to lead the discussion regarding explorationof updating the Strategic Plan. They will also be discussing the Facilities Master Plan and how it will address theimpact of the increase of students attending the Career Center in the near future.

Suggested Action:As appropriate.


Board of Trustees Regular Meeting 16. Meeting Date: 05/15/2017 Item Title: PERFORMANCE MONITORING COMMITTEERequested by: Terry Bouck Prepared by: Marta McAllisterRecommended Action: No Action Required

InformationExecutive Summary:The Superintendent would like to remind the Board of the final Performance Monitoring Committee meetingscheduled for June 12, at 12:00 p.m. - 2:00 p.m., in the Lincoln Center Board room. This is one of 4 meetings thatare held during the school year. Its a wonderful opportunity for Trustees to learn about the testing in the schoolsand how the staff uses the results in helping all of their students excel.



Board of Trustees Regular Meeting 17. Meeting Date: 05/15/2017 Item Title: STAKEHOLDER RELATIONS COMMITTEERequested by: Janna Hafer Prepared by: Marta McAllisterRecommended Action: Presented for Information Only

InformationExecutive Summary:The Board will be updated on the following at this time:

Insurance Committee Meeting - April 25, 2017 (Gordon Klasna)SHAC Committee Meeting, May 9, 2017 (Mike Leo)Calendar Committee Meeting - May 10, 2017 (Janna Hafer)



Board of Trustees Regular Meeting 18. Meeting Date: 05/15/2017 Item Title: BOARD OPERATIONS COMMITTEERequested by: Dr. Greta Besch Moen Prepared by: Marta McAllisterRecommended Action: As Appropriate

InformationExecutive Summary:If appropriate at this time, the board committee assignments will be made.

Suggested Action:As appropriate.


Board of Trustees Regular Meeting 19. Meeting Date: 05/15/2017 Item Title: MTSBA REPORTRequested by: Dr. Greta Besch Moen Prepared by: Marta McAllisterRecommended Action: No Action Required

InformationExecutive Summary:The free MTSBA Spring Workshop is scheduled for May 22, 2017, here in Billings at the Lincoln Center in theBoard Room.


Attachments2017 Spring Workshop Agenda

Montana School Boards Association | 863 Great Northern Blvd., Suite 301 | Helena, Montana 59601

(406) 442-2180 | (406) 442-2194 (FAX) | mtsbsa.org Lance L. Melton, Executive Director

2017 Spring Workshop Agenda 8:30 – 9:00 Registration 9:00 – 9:30 Introduction to MTSBA: During this session, for those newly- elected

trustees and as a reminder to veteran trustees, we will provide an overview of the benefits and value of membership in MTSBA, the resources that are available through a district’s membership, and MTSBA’s key priorities as identified through our annual Strategic Planning Process.

9:30 – 10:30 Legislative Overview: The MTSBA staff will provide an overview of the bills that passed this legislative session and the impact they will have on Montana’s Public Schools.

10:30 – 10:45 Effective Purchasing and Procurement for Montana School Leaders: If your district is not taking advantage of the cost savings available to Montana Public Schools on goods and services through MCS, you will want to know more about this program.

10:45 – 12:00 The Essentials of Being an Effective Trustee – Part I: This session will focus on the roles and responsibilities of individual trustees and the board as a whole, what school district’s need to know about school district policies, and the role and importance of school policies and procedures in the governance and operations of your district.

12:00 – 1:15 Lunch on your own 1:15 – 2:30 The Essentials of Being an Effective Trustee – Part II: This will be a

continuation of the morning’s session and will focus on the legal requirements under Montana’s open meeting laws and the basics on both employment law and laws relating to students.

2:30 – 3:00 Question and Answer Session with MTSBA Staff: If you have any questions about any of the topics we covered or topics relating to your service as a trustee, the MTSBA staff will be available to answer your questions.

Disclaimer: Montana School Boards Association (MTSBA) has designed these materials to provide helpful information regarding topics and best practices on issues concerning the administration and governance of Montana K-12 public schools. These materials are for informational purposes only and not for the purpose of providing legal advice. MTSBA does not intend nor should these materials be construed to constitute the rendering of any legal advice. Should the recipient of these materials desire legal advice on any of the topics or information contained herein, MTSBA recommends that the recipient make a specific request for legal advice.

Board of Trustees Regular Meeting 20. Meeting Date: 05/15/2017 Item Title: AA CAUCUS/LEGISLATIVE COMMITTEE REPORTRequested by: Mike Leo Prepared by: Marta McAllisterRecommended Action: Presented for Information Only

InformationExecutive Summary:The Board will be updated on what transpired during the May 8, 2017, AA Caucus and Legislative CommitteeMeeting.



Board of Trustees Regular Meeting 21. Meeting Date: 05/15/2017 Item Title: TRUSTEE SCHOOL VISITSPrepared by: Marta McAllisterRecommended Action: Presented for Information Only

InformationExecutive Summary:Trustees who visited schools during April will report on their experience.



Board of Trustees Regular Meeting 22. Meeting Date: 05/15/2017 Item Title: CONSENT AGENDARequested by: Mike Arnold Prepared by: Marta McAllisterRecommended Action: Approve

InformationExecutive Summary:The Consent Agenda is being used to try to conserve time. The Consent Agenda contains items of routine nature,which normally do not require deliberation on the part of the Board. The items will be accepted and approved inone action unless a board member wishes to have an item separated from the Consent Agenda and specificallydiscussed.

Suggested Action:Approve and accept the items within the Consent Agenda without objection to recommended action.


Board of Trustees Regular Meeting 22.a. Meeting Date: 05/15/2017 Item Title: Personnel ReportRequested by: Terry Bouck Prepared by: Joanie PetersonRecommended Action: Approve

InformationExecutive Summary:Pursuant to Montana law, the Board of Trustees employs and dismisses District employees. MCA § 20-3-324. Each month, the Superintendent and our Human Resource Services staff present to the Board a personnel reportthat includes recommended hiring. The report also includes extra-curricular activities, retirements, resignations,leaves of absence of one semester or longer, and, infrequently, recommended dismissals. The Board acts upon theSuperintendent’s employment recommendations by accepting the personnel report. The attached personnel report includes the Superintendent’s current employment recommendations.

Suggested Action:Approve the Personnel Report

AttachmentsPersonnel Report

FTE SALARY LOCATION ASSIGNMENT EFFECTIVE DATE

Licensed Resignations

Backer, Katie 1.000 44,468.00 Senior High School Social Studies/Student Council June 2, 2017

Bauer, Brianna 1.000 38,741.00 Poly Drive Elementary School Grade 5 June 2, 2017

Horst, Marissa 1.000 37,668.00 Newman Elementary School Kindergarten June 2, 2017

Mehling, Erika 1.000 40,895.00 Broadwater Elementary School Grade 1 June 2, 2017

Petterson, Nathan 1.000 47,253.00 Riverside Middle School English June 2, 2017

Turley, Belinda 1.000 63,338.00 Ponderosa Elementary School Psychologist June 2, 2017

Licensed Leave of Absence (one semester or longer)

Fitzgerald, Melanie 1.000 58,088.00 Medicine Crow Middle School Math August 21, 2017 - June 1, 2018

Jones, Megan 1.000 50,708.00 Lewis and Clark Middle School Special Education August 21, 2017 - June 1, 2018

Peterson, Whitney 1.000 46,277.00 Arrowhead Elementary School Grade 3 August 21, 2017 - June 1, 2018

Wells, Andrea 1.000 46,372.00 Meadowlark Elementary School Kindergarten August 21, 2017 - June 1, 2018

Licensed New Hires

Amstutz, Kristen 1.000 37,668.00 West High School Special Education August 21, 2017

Asleson, Ryan 1.000 40,895.00 Poly Drive Elementary School Grade 5 August 21, 2017

Barnett, Nadine 1.000 43,045.00 TBD Lincoln Center (Curriculum) Extended Studies August 21, 2017

Bishop, Anna Jo 1.000 47,887.00 Arrowhead Elementary School Grade 5 August 21, 2017

Bisping, Kaiya 1.000 47,253.00 Bitterroot Elementary School Grade 1 August 21, 2017

Carlson, Breann 1.000 37,668.00 Big Sky Elementary School Special Education August 21, 2017

Coleman, Kristin 1.000 44,120.00 Medicine Crow Middle School Special Education August 21, 2017

Cousins, Monica 1.000 46,277.00 Eagle Cliffs Elementary School Grade 3 August 21, 2017

Elliott, Abby 1.000 39,816.00 Eagle Cliffs Elementary School Grade 1 August 21, 2017

Everett, Brooke 1.000 39,816.00 Highland Elementary School Grade 3 August 21, 2017

Ferderer, Allison 1.000 44,120.00 Castle Rock Middle School English August 21, 2017

Fleming, Lindsey 1.000 37,668.00 Skyview High School Science August 21, 2017

Frichtl, Hannah 1.000 37,668.00 Sandstone Elementary School Grade 2 August 21, 2017

Licensed New Hires (continued)

PERSONNEL REPORT - Human Resource ServicesMay 15, 2017

Personnel Report

May 15, 2017/jcp

Page 1


Gleason, Teresa 1.000 37,668.00 Big Sky Elementary School Grade 3 August 21, 2017

Haaland, Caitlin 1.000 37,668.00 Senior High School Science August 21, 2017

Haesmeyer, Kimberly 1.000 46,204.00 TBD Lincoln Center (Curriculum) Librarian August 21, 2017

Haggerty, Chasmin 1.000 38,741.00 Alkali Creek Elementary School Grade 2 August 21, 2017

Halter, Katelyn 1.000 38,741.00 Boulder Elementary School Grade 1 August 21, 2017

Hamnes, Nichole 1.000 51,316.00 Will James Middle School Counselor August 21, 2017

Harmon, Mitchell 1.000 37,668.00 Ben Steele Middle School General Music/Choir August 21, 2017

Heil, Bridgette 1.000 37,668.00 Alkali Creek Elementary School Special Education August 21, 2017

Heilig, Kendelle 1.000 54,376.00 Orchard Elementary School Grade 2 August 21, 2017

Hein, Allie 1.000 37,668.00 Boulder Elementary School Grade 5 August 21, 2017

Holmes, Gabriella 1.000 37,668.00 Big Sky Elementary School Kindergarten August 21, 2017

Hull-Taylor, Madeline 1.000 38,741.00 Miles Avenue Elementary School Grade 5 August 21, 2017

Johnson, Austrin 1.000 40,895.00 Senior High School Math August 21, 2017

King, Jeffrey 1.000 49,959.00 Riverside Middle School Special Education August 21, 2017

Knispel, Anica 1.000 38,741.00 Ben Steele Middle School Special Education August 21, 2017

Kohnstamm, Mary 1.000 37,668.00 West High School Science August 21, 2017

Kolar, Theresa 1.000 40,895.00 Rose Park Elementary School Special Education August 21, 2017

Kouba, Cassie 1.000 40,895.00 Broadwater Elementary School Grade 1 August 21, 2017

Krezelok, Rebecca 1.000 49,960.00 Medicine Crow Middle School Special Education August 21, 2017

Lambert, Courtney 1.000 38,741.00 Orchard Elementary School Grade 3 August 21, 2017

Long, Shannon 1.000 38,741.00 Career Center (Preschool) Special Education August 21, 2017

Manion, Hannah 1.000 46,372.00 Eagle Cliffs Elementary School Grade 4 August 21, 2017

Maynard, Renee 1.000 58,088.00 Senior High School Academic Success/Health Enhancement August 21, 2017

McKeever, Tanya 1.000 64,903.00 Rose Park Elementary School Special Education August 21, 2017

Merchant, Kristen 1.000 56,732.00 Medicine Crow Middle School Special Education August 21, 2017

Metzger, Leslie 1.000 38,741.00 West High School English August 21, 2017

Miller, Naomi 1.000 49,960.00 Burlington Elementary School Grade 3 August 21, 2017

Morales, Wanda 0.800 30,134.40 Career Center English August 21, 2017

Morgan, Zachary 1.000 40,260.00 Medicine Crow Middle School Special Education August 21, 2017

Morin, Jamacena 1.000 37,668.00 Newman Elementary School Kindergarten August 21, 2017

Licensed New Hires (continued)

Nelson, Christine 1.000 47,573.00 Sandstone Elementary School School Nurse (RN) August 21, 2017

Personnel Report

May 15, 2017/jcp

Page 2


Oberg, Alicia 1.000 40,895.00 Senior High School Special Education August 21, 2017

Palmer, Kyle 1.000 37,668.00 Broadwater Elementary School Grade 5 August 21, 2017

Peskey, John 1.000 58,088.00 Will James Middle School Orchestra August 21, 2017

Phillips, Cori 1.000 37,668.00 Poly Drive Elementary School Grade 4 August 21, 2017

Rader, Jason 1.000 51,316.00 Senior High School Math August 21, 2017

Regele, Erin 1.000 53,943.00 West High School Librarian August 21, 2017

Sauskojus, Jesse 1.000 48,821.00 Lincoln Center (Adult Education) Counselor August 21, 2017

Shandy, Kayla 1.000 37,668.00 Newman Elementary School Kindergarten August 21, 2017

Stroble, Kari 1.000 38,741.00 Senior High School Social Studies August 21, 2017

Sutton, Kristin 1.000 45,933.00 Lewis and Clark Middle School Special Education August 21, 2017

Swigart, Aubyn 1.000 37,668.00 Poly Drive Elementary School Kindergarten August 21, 2017

Tieszen, Erin 1.000 38,741.00 Orchard Elementary School Grade 3 August 21, 2017

Tollefson, Elizabeth 0.800 38,885.60 Career Center At Risk (Social Studies) August 21, 2017

VanLuvanee, Callie 1.000 37,668.00 Alkali Creek Elementary School Grade 5 August 21, 2017

Wagner, Lisa 1.000 37,668.00 Medicine Crow Middle School Special Education August 21, 2017

Wambach, Anastasia 1.000 45,363.00 Eagle Cliffs Elementary School Special Education August 21, 2017

Welsh, Colin 1.000 38,741.00 Meadowlark Elementary School Grade 4 August 21, 2017

White, Jennifer 1.000 49,959.00 Bitterroot Elementary School Grade 5 August 21, 2017

Ziegler, Alyssa 1.000 43,624.00 Arrowhead Elementary School Grade 5 August 21, 2017

Licensed Long-Term Assignments

Bank, Bonnie 1.000 9,672.35 Senior High School Reading March 22, 2017 - May 8, 2017

Hypes, Lori 1.000 51,316.00 West High School English August 21, 2017 - June 1, 2018

Substitute Teachers

Allen, Katherine 75.00/day April/May 2017

Angel, Kristi 75.00/day April/May 2017

Johnson, Jennifer 75.00/day April/May 2017

Kugler, Jessica 75.00/day April/May 2017

Substitute Teachers (continued)

Newsom, Heidi 75.00/day April/May 2017

Reaver, Nathan 75.00/day April/May 2017

Personnel Report

May 15, 2017/jcp

Page 3


Sapp, Kristen 85.00/day April/May 2017

Spencer, Thomas 75.00/day April/May 2017

Williams, Sandra 75.00/day April/May 2017

Contract Support Retirement

Klostermeier, LaNette 1.000 41,813.00 Lincoln Center (Human Resources) HR Assistant June 30, 2017

Contract Support New Hire

Ness, Shelly 1.000 34,816.00 Lincoln Center (Human Resources) HR Specialist May 1, 2017

Support Retirement

Templeton, Thomas 1.000 22.52 Castle Rock Middle School Custodian IV April 28, 2017

Support Resignations/Employment Discontinued

Briggs, Kristi 1.000 16.34 Will James Middle School Attendance Clerk June 2, 2017

Fry, Jonathan 0.125 12.56 Sandstone Elementary School Crosswalk Guard April 1, 2017

Hill, Salena 1.000 16.14 Lincoln Center (Indian Education) Indian Education Home to School Coord June 30, 2017

Love, Dana 0.250 11.82 Burlington Elementary School General Duty Assistant May 12, 2017

Roberts, Farrah 0.250 11.82 Boulder Elementary School General Duty Assistant June 2, 2017

Support New Hires

Smith, Penny 0.250 10.64 Burlington Elementary School General Duty Assistant May 15, 2017

Weidich, Maria 1.000 15.70 Lincoln Center (Adult Education) Secretary III April 24, 2017

Personnel Report

May 15, 2017/jcp

Page 4

Board of Trustees Regular Meeting 22.b. Meeting Date: 05/15/2017 Item Title: Financial Reports - April 2017 (Unaudited)Prepared by: Kham MouaRecommended Action: Approve

InformationExecutive Summary:The following County and Financial Reports (Unaudited) for April 2017 are attached:

County Investment Reports Payroll Tax DepositsCheck and EFT Register for Reconciliation CS101/CS201 Account Revenues by FundCS101/CS201 Account Expenditures by FundBudget Warrants Recap by Fund


AttachmentsApril 2017 Investment Reports - Unaudited April 2017 Financial Reports - Unaudited

DETAILED CASH INVESTMENT REPORTApril, 2017

INVESTMENT TYPE AMOUNT % INTEREST RATE

1. Cash on Hand 217,987.20 0.14% N/A2. Bank Accounts & Repo 16,217,748.27 10.54% 0.105% *3. U.S. Gov't Securities 99,552,717.84 64.70% 0.80 - 2.10%4. STIP 37,890,785.91 24.62% 1.012%

TOTAL 153,879,239.22 100.00%*Actual yield lower, with peg balance requirement

AVERAGE# OF INTEREST INVESTABLE

DAYS EARNED CASH YIELDJuly-16 31 108,341 161,046,054 0.79%August-16 31 110,588 139,869,226 0.93%September-16 30 99,160 140,877,910 0.86%October-16 31 97,676 130,947,476 0.88%November-16 30 100,117 125,065,141 0.97%December-16 31 149,279 203,303,901 0.86%January-17 31 163,547 195,341,973 0.99%February-17 28 146,897 174,690,993 1.10%March-17 31 155,840 164,683,287 1.11%April-17 30 146,502 156,832,235 1.14%May-17 31 #DIV/0!June-17 30 #DIV/0!

TOTAL Y-T-D 365 1,277,947 133,151,361 0.96% YTD

1. Cash on Hand0.14% 2. Bank Accounts &

Repo10.54%

3. U.S. Gov't Securities

64.70%

4. STIP24.62%

MONTH-END PORTFOLIO MIXInvestment Pool

MARKET TRENDA comparison of Treasury bond rates from prior month and prior year:

YIELD Last year

04/30/17 03/31/17 CHANGE 4/30/1690 day 0.80 0.76 0.04 0.221 year 1.07 1.03 0.04 0.562 year 1.28 1.27 0.01 0.773 year 1.45 1.50 (0.05) 0.925 year 1.81 1.93 (0.12) 1.28

MARKET CONDITIONSRates present a mixed bag this month. The most notable movement, as it relates to our portfolio is the decline in the 5yr by 12 basis points. The other rate worthy of note here is STIP's average yield, which increased 9 bp over that of March, 2017.

INVESTMENT ACTIVITYNo agencies called or acquired.

OTHER ITEMSWith the increase in yields since the November election, some agency investments may not be called any time soon. Given that, we have not made additional acquisitions in the pool.

Respectfully submitted,

Kevan BryanYellowstone County Finance Director

http://www.treasury.gov/resource-center/data-chart-center/interest-rates/Pages/TextView.aspx?data=yield

Date 1 mo 3 mo 6 mo 1 yr 2 yr 3 yr 5 yr4/30/16 0.16 0.22 0.40 0.56 0.77 0.92 1.285/31/16 0.27 0.34 0.49 0.68 0.87 1.03 1.376/30/16 0.20 0.26 0.36 0.45 0.58 0.71 1.017/31/16 0.19 0.28 0.38 0.50 0.67 0.76 1.038/31/16 0.26 0.33 0.47 0.61 0.80 0.92 1.199/30/16 0.20 0.29 0.45 0.59 0.77 0.88 1.14

10/31/16 0.20 0.34 0.51 0.66 0.86 1.00 1.31

INVESTMENT NARRATIVE

Daily Treasury Yield Curve Rates

Interest rates from U.S. Treasury website

April, 2017

C:\Users\mouak\Downloads\April 17 combined investment reports (2)

YELLOWSTONE COUNTYINVESTMENTS

April, 2017

DEPOSITORY FACE/ UNAMORTIZED YIELD/INVESTMENT FINANCIAL NVESTMENT NEXT CALL MATURITY PRINCIPAL PREMIUM/ ACCRUED INVESTMENT EFFECTIVE PURCHASE COUPON COUPON INTEREST

TYPE INSTITUTION DATE TERM DATE DATE AMOUNT (DISCOUNT) INTEREST BALANCE RATE PRICE RATE DATES COLLECTIONS Notes Ref. #----------------- ------------------------------ - - - ----------------------- --------------------- --------------------- ----------------------- ---------------- ------------------- -------------- ------------------------- ----------------------- -

CUSIPFHLB D.A. DAVIDSON 08/28/14 3 Yrs 09/08/17 09/08/17 3,000,000.00 16,905.16 0.00 3,016,905.16 1.100% 103.415000 2.250% MAR/SEPT (2) 313370SZ2FHLMC D.A. DAVIDSON 12/20/12 5 Yrs 06/20/17 12/20/17 2,000,000.00 0.00 0.00 2,000,000.00 0.920% 100.000000 0.920% JUNE/DEC (b) 3134G32A7

FNMA RBC WEALTH MGMT 05/21/13 5 Yrs 05/21/17 05/21/18 2,000,000.00 0.00 0.00 2,000,000.00 1.030% 100.000000 1.030% MAY/NOV (b) 3135G0XA6FHLMC BUCHANAN CAPITAL 08/30/16 2 Yrs 05/28/17 08/28/18 3,000,000.00 0.00 0.00 3,000,000.00 0.850% 100.000000 0.850% QTRLY (12) 3134GACAOFFC D.A. DAVIDSON 08/18/14 4 Yrs 09/17/18 09/17/18 2,000,000.00 16,243.50 0.00 2,016,243.50 1.393% 101.354000 1.950% MAR/SEPT (2) 3133ED2C5FHLB WELLS FARGO 08/11/14 4.25 Yrs. 11/21/18 11/21/18 3,000,000.00 8,106.85 0.00 3,008,106.85 1.530% 100.577000 1.670% MAY/NOV (2) 3130A0BV1FHLMC BUCHANAN CAPITAL 09/12/16 2 Yrs 06/12/17 09/12/18 3,000,000.00 0.00 0.00 3,000,000.00 0.850% 100.000000 0.850% MONTHLY 2,125.00 (5) 3134GAEH3

FHLB D.A. DAVIDSON 3/10/14 5 Yrs 03/08/19 03/08/19 2,000,000.00 4,112.00 0.00 2,004,112.00 1.767% 100.514000 1.875% MAR/SEPT (2) 313378QK0FNMA BUCHANAN CAPITAL 03/22/16 3 Yrs 06/22/17 03/22/19 3,000,000.00 (750.00) 0.00 2,999,250.00 1.000% 99.975000 1.000% MAR/SEPT (4) 3136G3CA1

FHLB D.A. DAVIDSON 07/25/14 5 Yrs 06/14/19 06/14/19 3,000,000.00 (3,510.00) 0.00 2,996,490.00 1.775% 99.883000 1.750% JUNE/DEC (2) 3130A2FH4FHLB WELLS FARGO 08/11/14 5 Yrs 06/14/19 06/14/19 3,000,000.00 3,582.51 0.00 3,003,582.51 1.700% 100.230000 1.750% JUNE/DEC (2) 3130A2FH4FHLB D.A. DAVIDSON 09/15/14 5 Yrs 09/13/19 09/13/19 2,000,000.00 8,897.20 0.00 2,008,897.20 1.810% 100.889000 2.000% MAR/SEPT (2) 313383VN8FHLB D.A. DAVIDSON 11/07/14 5 Yrs 09/13/19 09/13/19 2,000,000.00 9,280.62 0.00 2,009,280.62 1.804% 100.905000 2.000% MAR/SEPT (2) SameFHLMC D.A. DAVIDSON 08/23/16 3 Yrs 05/23/17 08/23/19 3,000,000.00 0.00 0.00 3,000,000.00 1.250% 100.000000 1.250% FEB/AUG 3135G0N41FHLMC WELLS FARGO 05/23/16 3 Yrs 05/23/17 05/23/19 2,500,000.00 0.00 0.00 2,500,000.00 0.833% 100.000000 0.833% MAY/AUG/NOV/FEB (11) 3134G9GL5FNMA D.A. DAVIDSON 06/13/16 3 Yrs 06/13/17 06/13/19 3,000,000.00 1,100.00 0.00 3,001,100.00 1.385% 100.044000 1.400% JUNE/DEC 3135GOK85FHLMC BUCHANAN CAPITAL 06/28/16 3 Yrs 06/28/17 06/28/19 3,000,000.00 0.00 0.00 3,000,000.00 1.000% 100.000000 1.000%MAR/JUNE/SEP/DEC (4) 3134G9TF4FHLMC BUCHANAN CAPITAL 05/31/16 3.5 Yrs 05/31/17 11/26/19 2,500,000.00 0.00 0.00 2,500,000.00 1.000% 100.000000 1.000% MAY/NOV (3) 3134G9QE0

FHLMC D.A. DAVIDSON 06/23/16 4 Yrs 06/23/16 06/23/20 2,000,000.00 0.00 0.00 2,000,000.00 1.250% 100.000000 1.250% JUNE/DEC (6) 3134G9RN9FHLMC D.A. DAVIDSON 10/29/15 5 Yrs 04/29/17 10/29/20 3,000,000.00 (3,000.00) 0.00 2,997,000.00 1.126% 99.900000 1.125% APR/OCT 3134G7S77FNMA D.A. DAVIDSON 9/29/16 4.25 Yrs 06/29/17 12/29/20 3,000,000.00 0.00 0.00 3,000,000.00 1.480% 100.000000 1.480%MAR/JUNE/SEP/DEC 3136G36D24

FFC D.A. DAVIDSON 07/12/16 4.5 Yrs 04/12/17 01/12/21 4,000,000.00 0.00 0.00 4,000,000.00 1.420% 100.000000 1.420% JAN/JULY 3133EGLH6FHLB WELLS FARGO 07/19/16 4.5 Yrs 04/19/17 01/19/21 2,000,000.00 (3,000.00) 0.00 1,997,000.00 1.435% 100.000000 1.400% JAN/JULY 3130A8P80FHLB D.A. DAVIDSON 06/23/16 5 Yrs 06/23/17 06/23/21 2,500,000.00 0.00 0.00 2,500,000.00 1.400% 100.000000 1.400% JUNE/DEC (7) 3130A8CJ0FHLMC D.A. DAVIDSON 06/30/16 5 Yrs 06/30/17 06/30/21 3,000,000.00 0.00 0.00 3,000,000.00 1.300% 100.000000 1.300% JUNE/DEC (9) 3134G9UN5FHLMC D.A. DAVIDSON 06/30/16 5 Yrs 06/30/17 06/30/21 4,000,000.00 0.00 0.00 4,000,000.00 1.300% 100.000000 1.300% JUNE/DEC (10) 3134G9YJ0FHLB D.A. DAVIDSON 09/30/16 5 Yrs 06/30/17 09/30/21 3,000,000.00 0.00 0.00 3,000,000.00 1.625% 100.000000 1.625% MAR/SEPT 3130A9F89FHLMC D.A. DAVIDSON 10/12/16 5 Yrs 04/12/17 10/12/21 4,000,000.00 0.00 0.00 4,000,000.00 1.700% 100.000000 1.700% APR/OCT 34,000.00 3130A9GS4FNMA D.A. DAVIDSON 10/31/16 5 Yrs 04/28/17 10/28/21 4,000,000.00 0.00 0.00 4,000,000.00 1.550% 100.000000 1.550% APR/OCT 30,655.55 3136G4GF4FHLMC BUCHANAN CAPITAL 11/30/16 5 Yrs 05/24/17 11/24/21 4,000,000.00 0.00 0.00 4,000,000.00 1.650% 100.000000 1.650% MAY/NOV 3134GAWL4FHLB D.A. DAVIDSON 11/30/16 5 Yrs 05/26/17 11/26/21 3,000,000.00 (5,250.00) 0.00 2,994,750.00 1.637% 100.000000 1.600% MAR/SEPT 3130A9Z467FHLMC D.A. DAVIDSON 12/13/16 5 Yrs 06/13/17 12/13/21 4,000,000.00 0.00 0.00 4,000,000.00 2.000% 100.000000 2.000% JUNE/DEC 3134GAZA5FNMA D.A. DAVIDSON 12/29/16 5 Yrs 06/29/17 12/29/21 3,000,000.00 0.00 0.00 3,000,000.00 2.100% 100.000000 2.100% JUNE/DEC 3136G4JL8FHLMC BUCHANAN CAPITAL 12/30/16 5 Yrs 06/30/17 12/30/21 4,000,000.00 0.00 0.00 4,000,000.00 2.050% 100.000000 2.050% JUNE/DEC 3134GAZR8

STIP STATE OF MONTANA VAR 37,890,785.91 37,890,785.91 1.012% 38,710.37REPO/ BANK ACCOUNTS DAILY 16,217,748.27 16,217,748.27 0.105% Note (1) 813.42Overnight 0.00 (6,731.76) Fees-Wells Fargo-Curr MoCASH ON HAND 217,987.20 217,987.20 N/A

----------------------- --------------------- --------------------- ----------------------- -----------------------TOTAL INVESTABLE CASH: 153,826,521.38 52,717.84 0.00 153,879,239.22 99,572.58 Ties to Treas Report Col O

============= ============ ============ ============= =============cross foot 153,879,239.22

0.00From daily activity 153,879,239.22 Col K

0.0099,552,717.84 0.6537,890,785.91 0.25

Call feature: a) one-time b) quarterly c) continuous d) semi-annual e) annual 16,435,735.47 0.11Note (1) - Beginning 3/1/16, WFB has a $5 mill peg balance. Bank fees netted against pool return. 153,879,239.22 1.00Note (2) - Non-callable Note (3) - Step up bond 1.00% to 5/26/17, 1.25% to 11/26/17, 1.50% to 5/26/18, 1.75% to 11/26/18, 2.25% to 5/26/19, 3.0% to 11/26/19Note (4) - Step up bond 1.00% to 6/28/17, 1.125% to 9/28/17, 1.25% to 12/28/17, 1.50% to 3/28/18, 1.75% to 6/28/18, 2.00% to 9/28/18, 2.25% to 12/28/18, 2.50% to 3/28/19, 3.00% to 6/28/19Note (5) - Step up bond .65% to 12/12/16, then 5 bp increase per month until maturityNote (6) - Step up bond 1.25% to 6/28/18, 1.50% to 12/23/18, 2.00% to 6/23/19, 3.00% to 12/23/19, 4.00% to 6/23/20Note (7) - Step up bond 1.40% to 12/23/18, 1.70% to 12/23/19, 2.00% to 6/23/20, 3.00% to 12/23/20, 5.00% to 6/23/21Note (8) - Step up bond .875% to 9/22/16, 1.00% to 3/22/17, 1.25% to 9/22/17, 1.50% to 3/22/18, 2.00% to 9/22/18, 2.50% to 3/22/19Note (9) - Step up bond 1.30% to 12/30/18, 1.60% to 12/30/19, 2.00% to 6/30/20, 3.50% to 12/30/20, 5.50% to 6/30/21Note (10) - Step up bond 1.30% to 12/30/18, 1.75% to 12/30/19, 2.00% to 6/30/20, 3.50% to 12/30/20, 5.00% to 6/30/21Note (11) - Step up bond. .75% until 11/23/16, then qtrly steps until maturityNote (12) - Step up bond. .85% to 8/28/17, 1.25% to 2/28/18, 1.50% to 5/28/18, 2.50% to 8/28/18

C:\Users\mouak\Downloads\April 17 combined investment reports (2)

SD#2 Non-pooled Total SD#24 Non-pooled & TotalSUBTOTAL SCHOOL BOND - TOTAL Total SD#2 Bond Proceeds Sinking Fund SD#2 Separate Sinking Fund SD Non-pooled Investments

BEGINNING CASH BANK INVESTMENT SEPARATE REPO & TREASURER'S DIFFERENCE Investments STIP Investments Investments Investments Repo & investments Less STIP & SDsCASH Receipts Disbursements TOTAL CASH ON HAND ACCOUNTS INVESTMENTS POOL INVESTMENTS CASH

APR 1 192,900,440.12 0.00 0.00 192,900,440.12 6,900.00 16,201,016.61 146,443,503.75 162,651,420.36 30,352,061.95 193,003,482.31 (103,042.19) 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 2 192,900,440.12 0.00 0.00 192,900,440.12 6,900.00 16,201,016.61 146,443,503.75 162,651,420.36 30,352,061.95 193,003,482.31 (103,042.19) 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 3 192,900,440.12 103,042.19 0.00 193,003,482.31 6,900.00 16,201,016.61 146,443,503.75 162,651,420.36 30,352,061.95 193,003,482.31 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 4 193,003,482.31 295,335.03 (2,002,616.62) 191,296,200.72 6,900.00 14,493,735.02 146,443,503.75 160,944,138.77 30,352,061.95 191,296,200.72 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 5 191,296,200.72 330,805.71 (430,828.52) 191,196,177.91 6,900.00 14,393,712.21 146,443,503.75 160,844,115.96 30,352,061.95 191,196,177.91 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 6 191,196,177.91 271,057.34 (722,982.58) 190,744,252.67 6,900.00 13,941,786.97 146,443,503.75 160,392,190.72 30,352,061.95 190,744,252.67 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 7 190,744,252.67 214,297.91 (525,833.50) 190,432,717.08 6,900.00 13,630,251.38 146,443,503.75 160,080,655.13 30,352,061.95 190,432,717.08 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 8 190,432,717.08 0.00 0.00 190,432,717.08 6,900.00 13,630,251.38 146,443,503.75 160,080,655.13 30,352,061.95 190,432,717.08 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 9 190,432,717.08 0.00 0.00 190,432,717.08 6,900.00 13,630,251.38 146,443,503.75 160,080,655.13 30,352,061.95 190,432,717.08 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 10 190,432,717.08 290,144.72 (1,256,661.61) 189,466,200.19 6,900.00 12,663,734.49 146,443,503.75 159,114,138.24 30,352,061.95 189,466,200.19 0.00 176,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 146,443,503.75APR 11 189,466,200.19 529,414.48 (4,001,728.95) 185,993,885.72 6,900.00 14,190,920.02 141,443,503.75 155,641,323.77 30,352,061.95 185,993,385.72 500.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 12 185,993,885.72 316,897.98 (631,851.56) 185,678,932.14 6,900.00 13,876,466.44 141,443,503.75 155,326,870.19 30,352,061.95 185,678,932.14 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 13 185,678,932.14 3,743,320.28 (1,365,463.62) 188,056,788.80 6,900.00 16,254,323.10 141,443,503.75 157,704,726.85 30,352,061.95 188,056,788.80 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 14 188,056,788.80 220,452.78 (1,360,587.05) 186,916,654.53 6,900.00 15,114,188.83 141,443,503.75 156,564,592.58 30,352,061.95 186,916,654.53 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 15 186,916,654.53 0.00 0.00 186,916,654.53 6,900.00 15,114,188.83 141,443,503.75 156,564,592.58 30,352,061.95 186,916,654.53 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 16 186,916,654.53 0.00 0.00 186,916,654.53 6,900.00 15,114,188.83 141,443,503.75 156,564,592.58 30,352,061.95 186,916,654.53 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 17 186,916,654.53 495,061.75 (559,479.60) 186,852,236.68 6,900.00 15,049,770.98 141,443,503.75 156,500,174.73 30,352,061.95 186,852,236.68 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 18 186,852,236.68 345,038.40 (998,084.86) 186,199,190.22 6,900.00 14,396,724.52 141,443,503.75 155,847,128.27 30,352,061.95 186,199,190.22 0.00 171,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 141,443,503.75APR 19 186,199,190.22 749,192.63 (235,492.24) 186,712,890.61 6,900.00 18,910,424.91 137,443,503.75 156,360,828.66 30,352,061.95 186,712,890.61 0.00 167,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 137,443,503.75APR 20 186,712,890.61 267,655.95 (693,616.55) 186,286,930.01 6,900.00 18,484,464.31 137,443,503.75 155,934,868.06 30,352,061.95 186,286,930.01 0.00 167,795,565.70 19,104,908.94 6,832,859.45 25,937,768.39 4,414,293.56 30,352,061.95$ 137,443,503.75APR 21 186,286,930.01 323,911.26 (7,213,077.57) 179,397,763.70 6,900.00 12,695,298.00 137,443,503.75 150,145,701.75 29,252,061.95 179,397,763.70 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 22 179,397,763.70 0.00 0.00 179,397,763.70 6,900.00 12,695,298.00 137,443,503.75 150,145,701.75 29,252,061.95 179,397,763.70 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 23 179,397,763.70 0.00 0.00 179,397,763.70 6,900.00 12,695,298.00 137,443,503.75 150,145,701.75 29,252,061.95 179,397,763.70 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 24 179,397,763.70 9,194,161.80 (3,532,921.57) 185,059,003.93 6,900.00 18,356,538.23 137,443,503.75 155,806,941.98 29,252,061.95 185,059,003.93 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 25 185,059,003.93 850,036.29 (1,407,813.28) 184,501,226.94 6,900.00 17,798,761.24 137,443,503.75 155,249,164.99 29,252,061.95 184,501,226.94 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 26 184,501,226.94 196,117.25 (344,520.42) 184,352,823.77 6,900.00 17,650,358.07 137,443,503.75 155,100,761.82 29,252,061.95 184,352,823.77 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 27 184,352,823.77 395,164.79 (1,261,061.20) 183,486,927.36 6,900.00 16,784,461.66 137,443,503.75 154,234,865.41 29,252,061.95 183,486,927.36 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 28 183,486,927.36 1,271,526.18 (1,627,152.37) 183,131,301.17 217,987.20 16,217,748.27 137,443,503.75 153,879,239.22 29,252,061.95 183,131,301.17 0.00 166,695,565.70 18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56 29,252,061.95$ 137,443,503.75APR 29 183,131,301.17 0.00 0.00 183,131,301.17 217,987.20 16,217,748.27 137,443,503.75 153,879,239.22 29,252,061.95 183,131,301.17 0.00 0.00APR 30 183,131,301.17 0.00 0.00 183,131,301.17 217,987.20 16,217,748.27 137,443,503.75 153,879,239.22 29,252,061.95 183,131,301.17 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0020,402,634.72 (30,171,773.67) AVERAGE DAILY BALANCE 156,832,235.52

18,004,908.94 6,832,859.45 24,837,768.39 4,414,293.56Note: Cash on hand at month-end includes end of day receipts not deposited to bank.

192,900,440.12 20,402,634.72 (30,171,773.67) 183,131,301.17 Agrees to GL 28,008.72 15,294,056.38 141,510,170.42 156,832,235.52 30,037,776.24

Treas Cash Summary-GL $20,402,634.72 (30,171,743.07) 183,131,331.77 GL 183,131,331.77 156,832,235.52

YELLOWSTONE COUNTYDAILY TREASURER ACTIVITY FOR APRIL 2017

Billings Public Schools

These financial reports are for the month of April, 2017 are unaudited.

The following procedures have not been completed for April.

1 – Reconciliation of cash/investments and warrants payable to the Yellowstone County Treasurer‘s balances at month end.

2 – The recording of revenue collected by the Yellowstone County Treasurer during the month of April, 2017.

These financial reports may not include the entire month of expenditures.

These financial reported amounts are subject to change when audited.

Date Payroll Number Amount

4/10/171704007, 1701903, 1702704, 1703002,

1701803 222,946.14$ 4/12/17 1704107, 1704207, 1701004 $150,742.614/20/17 1702004, 1703004 $1,503,778.154/21/17 1703104, 1703204, 1703304 $552.294/24/17 1704008, 1704108, 1703404 $159,985.90

Total 2,038,005.09$

Begin and End Warrant Numbers Net Amount2146313 2146652 327,740.97$

Begin and End Direct Deposit Numbers1157547 1160230 5,072,218.61Total 5,399,959.58$

Date Amount4/11/2017 88,918.54$ 4/13/2017 100,740.144/20/2017 34,341.104/24/2017 805.004/26/2017 20,228.89Total 245,033.67$

Date Amount

4/3/2017 1,424,962.61$ 4/20/2017 1,209,947.69$ Total 2,634,910.30$

Date Amount5/1/2017 108,787.50$ Total 108,787.50$

403b PAYMENTS

SCHOOL DISTRICT #2April 30, 2017

PAYROLL TAX DEPOSITS

PAYROLL WARRANTS AND DIRECT DEPOSITS

PERS PAYMENTS

TRS PAYMENTS

Payroll Check Check Check EFT EFT EFTNumber Begin End Amount Begin End Amount

2146313 11575471701903 1157547 1157457 10,917.161704007 2146313 2146412 60,769.96 1157548 1158207 594,663.251704107 2146413 2146413 489.63 1158208 1158209 1,050.871704207 1158210 1158210 832.501701004 1158211 1158287 349,694.081702004 2146414 2146485 36,656.14 1158288 1158432 78,711.031703004 2146486 2146549 185,278.68 1158433 1159568 3,577,712.791703204 1159569 1159570 5,753.851703304 2146550 2146554 2,246.601704008 2146555 2146649 43,388.34 1159571 1160226 462,100.211704108 2146650 2146650 436.861703404 1160227 1160228 1,679.761702104 2146651 2144651 271.651704908 1160229 1160230 502.001704308 2146652 2146652 388.30

1702704 2142880 2142880 -85.82 VOID1701703 VOID 1155564 1155564 -5,240.471703104 VOID 1159071 1159071 -2,372.301703104 VOID 1159493 1159793 -3,514.471704208 2145719 2145719 -2,099.37 VOID1702204 VOID 1158398 1158398 -271.65

327,740.97 5,072,218.61

TOTAL NETS 5,399,959.58

Begin Ck 2146313 End Ck 2146652 Check Amount 327,740.97

Begin EFT 1157547 End EFT 1160230 EFT Amount 5,072,218.61

Month of March 2017Check and EFT Register for Reconciliation

BILLINGS PUBLIC SCHOOLSSchool District #2

Check and EFT Register for ReconciliationMonthly Check Registers for April, 2017

Description Budget Revenue Received% of

**

BudgetRevenuesRevenues(Over) UnderYTDMTDRevenue

04/30/2017Period Ending83

% of year completeBillings Public SchoolsRevenues by Fund

Fund

Budgeted Funds

Elem General Fund 61.8428,920,69246,871,786(1,088)75,792,479101

Elem Transportation 50.902,012,8932,087,1071864,100,001110

Elem Tuition 59.441,219,6591,787,57303,007,232113

Elem Retirement 51.005,879,0196,120,981012,000,000114

Elem Adult Education 65.53205,091389,9090595,000117

Elem Technology 65.31566,2581,066,14901,632,407128

Elem School Flexibility Fund 95.6455,0611,208,86901,263,931129

Elem Debt Service 55.784,594,4625,795,831010,390,293150

Elem Building Reserve 100.53(1,437)271,1800269,743161

60.15Budgeted Funds Total 43,451,69865,599,385(902)109,051,086

60.1543,451,69865,599,385(902)109,051,086Grand Total:

**Includes Cash Reappropriated

05/02/2017Current Date:1Page:Moua, KhamMOUAKUser:

09:56:31Time:Revenues by FundCS_102Report:UNAUDITED REPORT

Description Budget Revenue Received% of

**

BudgetRevenuesRevenues(Over) UnderYTDMTDRevenue

04/30/2017Period Ending83

% of year completeBillings Public SchoolsRevenues by Fund

Fund

Budgeted Funds

H.S. General Fund 61.9615,388,06725,069,73650340,457,803201

H.S. Transportation 52.421,046,6211,153,379372,200,000210

H.S. Tuition 68.35208,104449,4830657,588213

H.S. Retirement 51.072,886,3323,013,66805,900,000214

H.S. Adult Education 65.39536,4161,013,58442,4321,550,000217

H.S. Technology 63.33517,687894,07301,411,760228

H.S. School Flexibility Fund 94.6670,1921,246,23401,316,425229

H.S. Debt Service 56.41525,894680,60801,206,502250

H.S. Building Reserve 100.53(1,188)224,2820223,094261

61.44Budgeted Funds Total 21,178,12533,745,04742,97254,923,172

61.4421,178,12533,745,04742,97254,923,172Grand Total:

**Includes Cash Reappropriated

05/02/2017Current Date:1Page:Moua, KhamMOUAKUser:

09:57:40Time:Revenues by FundCS_102Report:UNAUDITED REPORT

2017AB

FundMTD

DescriptionExpense

Exp & EncBudget Budget% ofUnencumbered

BalanceExp & EncYTD

04/30/2017Period Ending 83% of year complete

Billings Public SchoolsExpenditures by Fund

Budgeted Funds

Elem Gen Fund 6,100,877 22,002,71653,789,81975,792,514 70.96101

Elem Trans 779,956 838,2403,261,7604,100,000 79.55110

Elem Tuition 0 2,993,26213,9703,007,232 0.46113

Elem Retirement 830,286 5,117,0386,882,96211,999,997 57.35114

Elem Adult Ed 46,675 119,368475,633595,000 79.93117

Elem Tech Fund 70,915 468,3361,164,0761,632,413 71.31128

School Flex Fund 0 1,260,3793,5521,263,931 0.28129

Elem Debt Svc 0 7,566,4672,823,82710,390,294 27.17150

Elem Build Rsv 0 269,7430269,743 0.00161

7,828,709 40,635,54968,415,599 62.73109,051,124Budgeted Funds Total

7,828,709 40,635,549Grand Total 109,051,124 62.7368,415,599

05/02/2017Current Date:1Page:Moua, KhamMOUAKUser:09:51:22Time:Expenditures by FundCS_101Report:

UNAUDITED REPORT

2017AB

FundMTD

DescriptionExpense

Exp & EncBudget Budget% ofUnencumbered

BalanceExp & EncYTD

04/30/2017Period Ending 83% of year complete

Billings Public SchoolsExpenditures by Fund

Budgeted Funds

HS Gen Fund 3,099,348 12,979,07027,478,75940,457,823 67.91201

HS Transport 371,265 380,7111,819,2892,200,001 82.69210

HS Tuition 59,520 522,648134,940657,588 20.52213

HS Retirement 415,056 2,363,6573,536,3515,900,000 59.93214

HS Adult Educ 108,138 670,534878,5681,549,100 56.71217

HS Technology 58,667 558,747853,0111,411,760 60.42228

School Flex Fund 0 1,316,42501,316,425 0.00229

HS Debt Service 0 920,968285,5351,206,503 23.66250

HS Building Res 0 223,0940223,094 0.00261

4,111,994 19,935,85434,986,453 63.7054,922,294Budgeted Funds Total

4,111,994 19,935,854Grand Total 54,922,294 63.7034,986,453

05/02/2017Current Date:1Page:Moua, KhamMOUAKUser:09:54:22Time:Expenditures by FundCS_101Report:

UNAUDITED REPORT

Budget Warrants Recap by Fund

04/30/201704/01/2017

School District #2

t

Fund Description Fund

190,536.45Elem General Fund101

400,207.28Elem Transportation110

252,797.29Elem Misc Programs115

7,977.34Elem Adult Education117

14,985.30Elem Technology128

384,449.44Elem Building160

17,124.11Elem Student ECA184

4,311.98Elem Misc Trust185

185,351.07H.S. General Fund201

197,021.45H.S. Transportation210

748,987.74H.S. Food Services212

11,040.00H.S. Tuition213

23,460.88H.S. Misc Program215

4,477.98H.S. Adult Education217

4,431.11H.S. Traffic Education218

11,034.00H.S. Technology228

117.07H.S. Building260

131,238.69H.S. Self Ins Health278

83,022.53H.S. Interlocal Agreement282

209,344.50H.S. Extracurricular284

8,000.67H.S. Misc Trust285

677,149.05H.S. Payroll286

3,567,065.93Grand Total:

MOUAKUNAUDITED

Moua, KhamBudget Warrants Recap by Fund

User:BD_107B_CS

Current Date:Report: Time:

05/02/20171Page:09:59:50

Board of Trustees Regular Meeting 22.c. Meeting Date: 05/15/2017 Item Title: Bills Paid - April 2017Prepared by: Kham MouaRecommended Action: Approve

InformationExecutive Summary:

Claims $ 3,567,065.93ACH Tax Deposits $ 2,038,005.09Payroll & Retirement Warrants & Direct Deposits $ 8,328,671.05Procurement Card $ 966,150.79EBMS ACH Payments $ 1,455,692.00ECI and MiCare Building Rental $ 5,306.15Total $16,736,891.01

The bills paid for the month were reviewed and authorized in accordance with District regulations and financialcontrols that have been established to ensure that all expenditures are in compliance with school, state and federallaws, policies and procedures. These procedures include authorization of expenditures by the appropriatesupervisor and review by the finance department to ensure the expenditure has been authorized by budget andcharged to the correct program.



Board of Trustees Regular Meeting 22.d. Meeting Date: 05/15/2017 Item Title: Minutes of Board MeetingsRequested by: Mike Arnold Prepared by: Marta McAllisterRecommended Action: Approve

InformationExecutive Summary:The Board is asked to approve minutes as follows:

Regular Board Meeting, April 17, 2017Special Board Meeting, April 18, 2017Special Board Meeting - One, April 24, 2017Special Board Meeting - Two, April 24, 2017Special Board Meeting - May 2, 2017

Minutes are available at www.billingsschools.org under the School Board/Agendas & Minutes tab.

Suggested Action:Approve minutes as follows:

Regular Board Meeting, April 17, 2017Special Board Meeting, April 18, 2017Special Board Meeting - One, April 24, 2017Special Board Meeting - Two, April 24, 2017Special Board Meeting - May 2, 2017


Board of Trustees Regular Meeting 22.e. Meeting Date: 05/15/2017 Item Title: Minutes of Committee MeetingsRequested by: Mike Arnold Prepared by: Marta McAllisterRecommended Action: Approve

InformationExecutive Summary:The board is asked to accept minutes of committee meetings as follows:

Board Operations Committee Meeting, April 4, 2017Budget Committee Meeting, March 1, 2017Planning and Development Committee Meeting, March 7, 2017

The minutes are available on the website at www.billingsschools.org under the School Board/Agendas & Minutestab.

Suggested Action:Motion to accept minutes of committee meetings as follows:

Board Operations Committee Meeting, April 4, 2017Budget Committee Meeting, March 1, 2017Planning and Development Committee Meeting, March 7, 2017


Board of Trustees Regular Meeting 22.f. Meeting Date: 05/15/2017 Item Title: FY18 Tuition RatesRequested by: Mike Arnold Prepared by: Kham MouaRecommended Action: Approve

InformationExecutive Summary:Board of Trustees to approve Fiscal Year 2017-18 Tuition Rates from Office of Public Instruction State of Montana.

Suggested Action:Approve Fiscal Year 2017-18 Tuition Rates from Office of Public Instruction State of Montana.

AttachmentsFYTuition Rates

2017-18 Tuition Rates

The maximum regular education tuition rates for attendance during SY 2017-18 are: $547.10 for half-time kindergartners (KH) and Pre-K (PK) students with an IEP $1,094.20 for full-time kindergartners (KF) and students in grades 1-8 $1,401.00 for grades 7-8 if the school runs an accredited 7-8 program or junior high $1,401.00 for grades 9-12 The maximum per-ANB rates for FY 2017-18 are: $2,735.50 for half-time kindergartners (KH) and Pre-K (PK) students with an IEP $5,471.00 for full-time kindergartners (KF) and students in grades 1-8 $7,005.00 for grades 7-8 if the school runs an accredited 7-8 program or junior high $7,005.00 for grades 9-12 The special education block grant rates for FY 2017-18 are: Instructional Block Grant Rate per ANB: $148.90 Related Services Block Grant Rate per ANB: $49.63 The tuition rates are set in 20-5-323, MCA and 10.10.301, ARM and are based on 20% of the per-ANB rate for the year of attendance. Special education add-on rates are calculated under 10.16.3818, ARM. For further assistance, please contact Nicole Thuotte at [email protected] or (406) 444-4524.

http://data.opi.mt.gov/bills/mca/20/5/20-5-323.htm

http://www.mtrules.org/gateway/ruleno.asp?RN=10%2E10%2E301

http://www.mtrules.org/gateway/ruleno.asp?RN=10%2E16%2E3818

mailto:[email protected]

Board of Trustees Regular Meeting 22.g. Meeting Date: 05/15/2017 Item Title: Request to Establish New Student Trust Account Education Foundation Lincoln CenterRequested by: Mike Arnold Prepared by: Kham MouaRecommended Action: Approve

InformationExecutive Summary:Board of Trustees to approve Classroom Grants awarded as per attached listings...

Suggested Action:Approve Classroom Grants awarded as per attached listings...

AttachmentsRequest to Establish New Trust Account Education Foundation Lincoln Center

Billings Public Schools

Request to Establish New Trust Account

Board of Trustee approval is required to establish a new Trust Account. Complete this request, and forward it to jeri Anton in the Business Office. The Business Manager will present this request to the Business Committee; and upon their recommendation will forward it to the Board of Trustees for approval. The Business Office will reply with the new deposit/expenditure codes to the originating school.

Date of Request I) I 1 " /I -7 ;' I /i I ·,I·'"' '1 1 . School ___ .-_1 _.�1 _(=c:�) 1_' ,_··1�_l_. _/_71�i_'i_·_:'_. ,_· ·_

Brief Description of Usage-------------------

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c\ i; in Principal's Signature __ .,,..A,c::-'S"-_-�L�A.._ .. _�_-_ .. ·�--' ____________ _( \ ·. . )

Date of Business Committee Approval ____ !_V_;_l_,r1_;'_· ________ _

Date of Board of Trustees Approval----------------

Budget Codes Assigned: I !j . .

Revenue (Deposits)-�•-':_/ _·:·'�·. 1�c�. �'�/�L_.c�1·�· �· �----------

Expenditures----------------------

Other -------------------------

Board of Trustees Regular Meeting 22.h. Meeting Date: 05/15/2017 Item Title: Yellowstone Boys and Girls Ranch CSCT AgreementRequested by: Brenda Koch Prepared by: Pat GoodenRecommended Action: Approve

InformationExecutive Summary:The attached CSCT Agreement between Yellowstone Boys and Girls Ranch (YBGR) and Billings Public Schools,which is being submitted to the Board of Trustees for approval. YBGR has been providing CSTC services tovarious elementary and middle school students. The agreement is for continuing to provide for the 2017-18 schoolyear.

Suggested Action:Approve agreement with Yellowstone Boys and Girls Ranch.

Attachments2017-18 YBGR Contract

Board of Trustees Regular Meeting 22.i. Meeting Date: 05/15/2017 Item Title: Will James Middle School Mechanical Project 2017 (2013 BOND)Requested by: Scott Reiter Prepared by: Jennifer LeligdowiczRecommended Action: Approve

InformationExecutive Summary:Facility Services recommends Empire Heating & Cooling for the Will James Middle School mechanical project2017 (2013 BOND). The base bid total amount is $71,197.00. Con'eer Engineering letter of recommendation andbid tab attached.

Suggested Action:Award Empire Heating & Cooling for the Will James Middle School Mechanical project 2017 (2013 BOND) forthe base bid amount of $71,197.00.

AttachmentsWill James MS Mechanical Bid Tab (2013 BOND) 2017 Will James MS Mechanical Letter Recomd (2013 BOND) 2017

Board of Trustees Regular Meeting 22.j. Meeting Date: 05/15/2017 Item Title: Drainage Projects for Big Sky, Boulder, and Ponderosa Elementary Schools (2013 BOND)Requested by: Scott Reiter Prepared by: Jennifer LeligdowiczRecommended Action: Approve

InformationExecutive Summary:Facility Services would like to recommend the following projects for Big Sky, Boulder, and Ponderosa ElementarySchools drainage project (2013 BOND) and base bid amounts to:Big Sky Elementary School Drainage project to Knife River-Billings for the base bid only amount of $80,094.00Boulder Elementary School Drainage project to Winkler Construction for the base bid only amount of $125,672.00Ponderosa Elementary School Drainage project to Knife River-Billings for the base bid only amount of $52,820.68Sanderson Stewart recommendation letter and bid tabs attached.

Suggested Action:Award the following projects for Big Sky, Boulder and Ponderosa Elementary Schools Drainage projects (2013BOND) to the following:Big Sky Elementary School: Knife River-Bilings for the base bid only amount of $80,094.00Boulder Elementary School: Winkler Construction for the base bid only amount of $125,672.00Ponderosa Elementary School: Knife River-Billings for the base bid only amount of $52,820.68

AttachmentsBoulder ELEM Drain Project (2013 BOND) Recomd Letter and Bid Tab Ponderosa Elem Drain Project (2013 BOND) Recmd Letter & Bid Tab Big Sky Elem Drain Project (2013 BOND) Letter Recmd & Bid Tab

May 11, 2017 Mr. Scott Reiter School District No. 2 101 10th Street West Billings, Montana 59102 Reference: Boulder Elementary School Drainage Improvements Project No. 06065.01 Dear Mr. Reiter: On May 11, 2017, competitive bids for the above-referenced project were accepted and privately opened. The bidders included Cuda Construction, Knife River – Billings, Askin Construction, Winkler Construction, CMG Construction, and Cayton Excavating, Inc. After bid examination no errors were found and the apparent low bidder was Winkler Construction. The following is a list of the submitted bids:

Bidder Total Base Bid Winkler Construction $125,672.00

Knife River – Billings $133,945.00

CMG Construction $139,182.50

Cuda Construction $148,576.57

Cayton Excavating, Inc. $162,539.50

Askin Construction $196,372.50

Engineer’s Opinion of Probable Cost $146,453.00 A copy of the Bid Summary has been attached.

Based on bids submitted, Sanderson Stewart recommends Winkler Construction be awarded the Boulder Elementary School Drainage Improvements project for a total contract amount of $125,672.00. Please feel free to call if you have any questions or need any additional information. Sincerely, Bryan Alexander, PE Project Manager hav c: Sean Wyman Shane Swandal, Hulteng P:CA:06065_01_BOULDER_Recommendation_of_Award_Letter_051117

BID SUMMARY SHEET

Project Name : Boulder Elementary Drainage Improvement

Bid Date :

Bid Time :

Location : School District No. Facility Services, 101 10th St. West, Billings, MT 59101

Contractor

Bid

Security

Addn

No. 1

Addn

No. 2

Schedule I Utilities Schedule I Bid Alt.

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Cuda Construction √ √ √ $ 148,576.57 $ 22,100.00

Knife River - Billings √ √ √ $ 133,945.00 31,720.00

Askin Construction √ √ √ $ 196,372.50 $ 28,600.00

Winkler Construction √ √ √ $ 125,672.00 $ 14,300.00

CMG Construction √ √ √ $ 139,182.50 $ 12,220.00

Cayton Excavating, Inc. √ √ √ $ 162,539.50 $ 13,650.00

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May 11, 2017 Mr. Scott Reiter School District No. 2 101 10th Street West Billings, Montana 59102 Reference: Ponderosa Elementary School Drainage Improvements Project No. 16017 Dear Mr. Reiter: On May 11, 2017, competitive bids for the above-referenced project were accepted and privately opened. The bidders included Cuda Construction, Knife River – Billings, Askin Construction, Winkler Construction, CMG Construction, and Cayton Excavating, Inc. After bid examination no errors were found and the apparent low bidder was Knife River - Billings. The following is a list of the submitted bids:

Bidder Total Base Bid Knife River – Billings $52,820.68

Winkler Excavating, Inc. $60,243.25

Cuda Construction $63,669.41

CMG Construction $64,180.00

Cayton Excavating, Inc. $75,350.35

Askin Construction $109,304.50

Engineer’s Opinion of Probable Cost $64,177.00 A copy of the Bid Summary has been attached.

Based on bids submitted, Sanderson Stewart recommends Knife River - Billings be awarded the Ponderosa Elementary School Drainage Improvements project for a total contract amount of $52,820.68. Please feel free to call if you have any questions or need any additional information. Sincerely, Bryan Alexander, PE Project Manager hav c: Sean Wyman Shane Swandal, Hulteng P:CA:16017_PONDEROSA_Recommendation_of_Award_Letter_051117

BID SUMMARY SHEET

Project Name : Ponderosa Elementary Drainage Improvement

Bid Date :

Bid Time :


Contractor

Bid

Security

Addn

No. 1

Addn

No. 2


√ √ √


Knife River - Billings √ √ √ $ 52,820.68 $ 8,600.00

Askin Construction √ √ √ $ 109,304.50 $ 8,800.00

Winkler Construction √ √ √ $ 60,243.25 4,840.00


Cayton Excavating, Inc. √ √ √ $ 75,350.35 $ 3,800.00

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May 11, 2017 Mr. Scott Reiter School District No. 2 101 10th Street West Billings, Montana 59102 Reference: School District No. 2 Drainage Improvement Projects Big Sky Elementary – 16016 Dear Mr. Reiter: On May 11, 2017 competitive bids for the above-referenced projects were accepted and privately opened. The bidders included Askin Construction, Cayton Excavating, Inc., CMG Construction, Inc., Cuda Construction, Knife River – Billings and Winkler Excavating, Inc. After bid examination no errors were found and the apparent low bidder is Knife River - Billings: The following is a list of the submitted bids:

Bidder Total Base Bid Knife River - Billings 80,094.00

CMG Construction, Inc. 94,326.00

Winkler Construction, Inc. 96,938.00

Cayton Excavating, Inc. 106,531.00

Cuda Construction 116,859.99

Askin Construction 139,388.00

Engineer’s Opinion of Probable Cost 107,999.00 A copy of the Bid Summary has been attached.

Based on bids submitted, Sanderson Stewart recommends Knife River - Billings be awarded the Big Sky Elementary Drainage Improvement project for a total contract amount of $80.094.00 Please feel free to call if you have any questions or need any additional information. Sincerely, Bryan Alexander Project Manager BSA/tc c: Sean Wyman Shane Swandal P:CA:06025.01_Big_Sky_Recommendation_of_Award_051117

BID SUMMARY SHEET

Project Name : Big Sky Elementary Drainage Improvement

Bid Date :

Bid Time :


Contractor

Bid

Security

Addn

No. 1

Addn

No. 2


√ √ √


Knife River - Billings √ √ √ $ 80,094.00 $ 3,010.00

Askin Construction √ √ √ $ 139,388.00 3,080.00

Winkler Construction √ √ √ $ 96,938.00 $ 1,540.00


Cayton Excavating, Inc. √ √ √ $ 106,531.00 2,660.00

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BILLINGS HIGH SCHOOL DISTRICT NO. 2 Monday, May 15, 2017 5...

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