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Bihar School Examination Board Sinha Library Road, Patna-800017

NOTICE INVITIG SHORT TERM TENDER

Tender Notice No-59/16

Bihar School Examination Board, Patna invites short term Sealed tendersunder two bid systems from the reputed, experienced & technologically sound Firms /Companies/Agencies/Societies having adequate infrastructure and Experience of handling the works of “HIRING OF CCTV SYSTEM WITH MAINTENANCE/MONITORING FOR SURVEILLANCE OF EXAMINATION RELATED ACTIVITIES FOR BSEB”

SL No. Scope of work Cost of tender

document

(In Rupees)

Earnest Money

(In Rupees)

1 2 4 6

01.

Hiring of CCTV System with

Maintenance/Monitoring for

surveillance of Examination related

activities for BSEB

Rs. 2000.00 Rs. 25000.00

Tender Schedule/Programmme:

Sl.

No. Activity Date/Time: Duration

1. Sale/Download date of Tender documents From 24-10-2016 to 31-10-2016 (11:00 Hrs.)

(www.biharboard.ac.in)

2. Pre-Bid Meeting 26-10-2016 up to 11:00 Hrs. (Bihar School

Examination Board, Sinha Library Road,

Patna-800017)

3. Submission of submission of offer/Bid along

with tender fee & EMD in Hard

copy/Original

31-10-2016 up to 15:00 Hrs. (Bihar School

Examination Board, Sinha Library Road,

Patna-800017)

4. Date & time for opening of technical and

commercial

31-10-2016 at 15:30 Hrs.

5. Financial Bid Opening Date and Time Date to be announced later by competent

authority.

6. Contact Mob: 9990507237, 8544429120

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TABLE OF CONTENTS

SECTION TITLE PAGE NO

NOTICE INVITING SHORT TERM TENDER 1

TABLE OF CONTENTS 2

I REQUEST FOR PROPOSAL 3

II Eligibility Conditions (Qualification Criteria) 4

III GENERAL (COMMERCIAL) CONDITIONS OF

CONTRACT 13

IV SCOPE OF WORK 16

V TECHNICAL BID 17

VI FINANCIAL BID 19

VII BID SECURITY FORM 20

VIII PERFORMANCE SECURITY GUARANTEE

BOND FORM 21

IX DECLARATION REGARDING NEAR

RELATIONSHIP WITH BOARD EMPLOYEE 23

X

SECTION-X

ANNEXURE-1-4

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SECTION-I

REQUEST FOR PROPOSAL

Bihar School Examination Board, Patna, is the only Board in Bihar, responsible for the

conduct of various examinations at school level in the entire state. The Board intends to invite

short term tender for surveillance of the examination related activitiesfor the Compartmental

Examination (Matric & Intermediate) 2016. For this purpose, apply under two bid systems.

Demonstration, are invited from the manufacturers, authorized distributor/Dealers or dealing in

the trade for the hiring of CCTV Cameras and other accessorieshaving adequate infrastructure

and experience of handling the various works like of CCTV system consisting of IR fixed

cameras with digital video recorders, colour monitor etc for surveillance of the identified areas.

The tender isto be submitted with Technical and Financial Bids in respective stage latest by 31-

10-2016.Separate bids (Both Technical & Financial) are to be submittedfor the work with

required amount of EMD in the form of Demand Draft in favour of – Secretary, Bihar School

Examination Board Patna. The Technical Bids will be opened on 31-10-2016 at 15:30 Hrs.

The Financial Bids of only those bidders who qualify in technical evaluation will be

announced later by the Board.

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SECTION-II

Eligibility Conditions (Qualification Criteria) The bidder must fulfill the following Qualification Criteria / Eligibility Conditions PART A i) The Bidder must be providing complete solution in security and surveillance/CCTV

system for the last threeFinancial years (2012-2013, 2013-2014 and 2014-2015).

ii) The bidder must submit the Non-refundable Tender Document fee of Rs. 2000/- in the form of Demand Draft in favour of – Secretary, Bihar School Examination Board, Patna. Similarly, the Bidder must deposit the required amount of EMD in the form of Demand Draft in favour of – Secretary, Bihar School Examination Board, Patna, along with the bid document submission.

iii) One self-attested recent passport size photograph of the Bidders or the authorized person of the bidder, with name, with designation, address, email Id, fax no & telephone no etc. mentioned on a separate paper must be furnished while submitting the Tender document. If the bidder is a Partnership Firm, then the name, designation, address & office telephone no of Director/Partner is to be mentioned on a separate paper and must be furnished while submitting the Tender. Please refer Annexure-1.

iv) Partnership deed in case of Partnership Firm, the bidder must have Articles of Association (In case of Company), by laws and Certificate of Registration (In case of Registered Co-operative Society).

v) The bidder must submit an undertaking on a stamp paper of Rs (as applicable)- as per the given format in Annexure-2.

vi) The bidder must have VAT/CST Registration Number (Registration Number of the

Firm/Company/Agency) PAN of Firm/Company/Agency/Society.

vii) The Firm/Company/Agency must have ISO 9001:2008

viii) The Bidder’s Average Annual Turnover during for last three financial years (2012-

2013, 2013-2014 and 2014-2015), should be at least Rs.50 (fifty) Lacs. Copies IT

returns for last three financial years (2012-2013, 2013-2014 and 2014-2015) are to be

enclosed in the Technical Bid.

ix) The company must have executed at least three projects of Rs. 5lacs or above.

x) The bidder must have independently handled two assignments of similar nature in the last 5

(Five) years. The bidder must enclose self-attested copies of Satisfactory Completion/ Performance Certificate for the works executed by it.

xi) The bidder should have at least three-year experience of supply, installation and

commissioning of CCTV system.

xii) If the services of the firm are not found satisfactory during the validity period of

the tender, the competent authority may its discretion terminate the tender

immediate notice to the Bidder.

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xiii) The installation and testing of the items as required must be done sufficiently

advance to avoid any hassle and to the full satisfaction of the representative

authorize by the competent authority.

xiv) Manpower requirement as needed from operating the system will have to be

arranged by the Bidder.The bidder will depute his representative, who will remain

present to ensure proper working of the system, till the completion of function.

xv) All the accessories required for CCTV installation such as installation of mike/

CCTV/ connectors/ Cable and labouretc shall be arranged by the Bidder and no

extra payment would be made in this regard.

xvi) No extra payment shall be made to the Bidder on account of transportation of

items/ equipments to the office/ site. Permission required for transport etc from

competent authority/ Police is to be obtained by the Bidder to move in restricted

area around the office.

xvii) The Board will not be responsible for any damage caused to the items/ equipment

of the Bidder / firm/ agency by any means i.e by accident or by natural calamity.

xviii) The Bidder should have sufficient standby equipment and ensure full functional

setup during the performance. No payment would be made for such standby

equipments.

xix) The Bidder should ensure that all the equipment should be of reputed brand/ made

and is in good working conditions.

xx) If the Bidder fails to provide CCTV Systems in accordance with the scope of

work, The Board reserves the right to cancel the order and get the work done on

risk & cost of the bidder.

xxi) Bidder shall insure their staff personnel deputed for installation work against all

risk and related charges of insurance shall be borne by the firm and no extra

payment shall be made by the Board to the Bidder.

xxii) To assess the nature of work, firm may visit this office on any working day between

10:00-17:00 hrs.

xxiii) The liability for any compensation on account of injury sustained by an employee

of the Bidder will be exclusively that of the Bidder.

xxiv) The contract shall be valid for a period of completion after award of work, The Board

may extend at his discretion the contract of hiring CCTV System with operator for

next examination activity on the same rate, terms and conditions. The Board reserves

the right to terminate the contract without assigning any reason during the

prevalence of contract period by giving a immediate notice to the contractor in

writing.

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xxv) All disputes arising in connection with the contract shall be settled in mutual

consultation. If no agreement is reached the dispute shall be settled in accordance

with the provisions of the Arbitration and Conciliation Act` 1996 and the rules

made there under. The dispute shall be referred for arbitration to any arbitrator to be

appointed by the head of the organization. The award of the arbitrator shall be final and

binding on both the parties. The venue of the Arbitration shall be Patna in Bihar. The

award to be given by the Arbitration shall be a speaking award. All questions,

disputes, differences arising under or in connection with this contract shall be to

the exclusive jurisdiction of Patna Courts.

xxvi) The Bidder shall replace immediately any of its personnel if found unacceptable

to the office because of surety risk, incompetence, conflict of interest and breach

of confidentially or improper conduct.

xxvii) The Board shall not be liable for any loss, damage, theft, burglary or robbery of

any personal belongings, equipment or vehicles of the personal of the Bidder.

xxviii) The Bidder`s personnel should be polite, cordial, positive and efficient, wear

uniforms provided by the firm/ agency while handling the assigned work and their

action shall promote good will and enhance the image of this office. The Bidder

shall be responsible for any act of indiscipline on the part of persons deployed by him.

xxix) The Bidder shall not assign, transfer, pledge or sub contract the performance of

services without the prior written consent of the Board.

xxx) The Bidder shall ensure proper conduct of his person during the event and enforce

prohibition of consumption of alcoholic drinks, chewing paan, smoking, loitering

without work.

xxxi) The transportation, food, medical and other statutory requirement in respect of

each personnel of the service provider will be the responsibility of the Bidder.

xxxii) The Bidder will submit the bill in triplicate on successful completion of work.

Thereafter, the payment will be released by the last week of the following month.

xxxiii) Payments to the service provider would be strictly on certification by the officer

deputed by the competent authority for the job.

xxxiv) The agency should be registered with the concerned Govt. Authorities and authority

concerned with the Service Tax etc., and a copy of the registration of the firm

should be submitted.

xxxv) Escalation clause shall not be accepted on any grounds during the period of contract.

xxxvi) The award of the contract will be subject to the fulfillment of the conditions laid

down in Rules 157,158 and 160 of GFR, 2005 as amended time to time.

xxxvii) PLEASE NOTE THAT ANY TENDER BID WHICH IS SUBMITTED IN

FORMAT OTHER THAN AS STATEDABOVE SHALL BE REJECTED.

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xxxviii) In case, the services are not found to be satisfactory, The Board reserves the

right to terminate the contract at any stage without any notice.

xxxix) All types of taxes as applicable shall be deducted from the bill of the contractor

as per rules amended time to time.

xl) The Bidder shall be wholly responsible for breakdown or any mischief done by

their staff, and any loss of BH/ NBH, The Board shall be recovered from the

immediate bill of the Bidder, balance if any from securities or otherwise to be paid

by Bidder.

xli) The Bidders should neither have been Debarred/blacklisted for the last 5 years bythe

Central/State/Govt. Department/ Universities/Educational Institutions/ Organization

xlii) Consortium Partners are not permitted. Number of bidder should be one.

PART B i) The bidder should have sufficient number of Trained Technical Staff to resolve

technical issues and supervise the works as in the Bid Document.

ii) The bidder should also mention any other relevant and important information which is

directly or indirectly connected with the proper execution of the contract.

iii) Workmanship and material used should be of the best quality.

iv) The successful bidder shall give comprehensive hands on Training to the officials of

Board on operations, preventive maintenance, recording and retrieval of the CCTV

recordings etc.

v) The successful bidder shall carry out the work strictly as per specifications mentioned

in various sections of this tender document to the satisfaction of the indenting

department.

vi) Product should be and CE, FCC and UL Certified.

vii) Warranty on products should be 2 Years.

viii) The Bidder must ensure that the CCTVs, Recording etc are working uninterrupted

during period of the service. In case of failure of any of the device, there must be

redundancy already provided.

ix) Complaint should be attendedimmediately.

x) In case, the bidder does not complete the contract within the stipulated period given by

the Department, the same will be hired from open market and the difference of the cost,

if any, will be recovered from Security Money and action will be initiated to forfeiture

of Security Money and blacklist the firm.

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xi) The bidder will have to bear the cost of damage to the CCTV Cameras & Accessories

that may occur due to storm, fire, rain, natural calamities and any other unforeseen

circumstances.

xii) TheBoard authorities, in order to satisfy itself, can make spot enquiry to verify the

soundness, capability, viability and any other information given by the tendering firms.

xiii) The location for installation of Cameras & Control Room will be intimated by the

Board.

xiv) The rates will be valid till the contract is completed, in all respect.

xv) The Board reserves the right to increase or decrease, the number of CCTV, place of

installation, nature of requirement, specification of devices to be installed at any stage

till the completion of contract.

3. Bid Document

Bid document includes:

i. Notice Inviting Tender.

ii. Instructions to bidders.

iii. General condition (Commercial) of the contract.

iv. Special conditions of contract.

v. Details of Work.

vi. Technical Bid.

vii. Financial Bid

viii. Annexure-2. (Undertaking on a Stamp Paper of Rs. (as applicable).

ix. Bid Security Form.

x. Checklist for Technical Bid

xi. Performance Security Bond Form.

xii. Consent for selective activities.

xiii. All sections and Annexures. 4. Copy of Documents required to be submittedfor establishing Bidders Eligibility and

Qualifications.

(i) Tender Document fee and Earnest Money Deposit (EMD) for the amount inthe

form of Demand Draft in favour of – Secretary, Bihar School ExaminationBoard,

Patna.

(ii) Self-attested one recent passport size photograph (s) of the Bidder or

theAuthorized person or person (s) of the firm/Company/Agency with Name,

Designation, Office/Residential address and office Telephone Number, whether

the bidder is a sole proprietor/ Partnership Firm and if Partnership firm, Name,

Addresses and Telephone Number of Directors/Partners must be furnished and

enclosed.

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(iii) Partnership Deed in case of Partnership firm. The bidder must enclose the

Articles of Association (In case of Company), by laws and Certificate of

Registration (In case of Registered Co-operative Society).

(iv) An under taking on as Stamp Paper of Rs. (as applicable) - as per the given

format in Annexure-2.

(v) Self-Attested copy of PAN Card, VAT/CST Registration.

(vi) Self-Attested copy of ISO Certification.

(vii) Self-Attested copies of Annual Income Tax Returns of Previous 3 years (2012-

2013, 2013-2014 and 2014-2015) financial years.

(viii) Proof of Satisfactorily Performance execution of similar works as specified in the

eligibility criteria.

(ix) An Affidavit that the Firm/Company/Agency/Society has not been debarred

and/or Blacklisted in the last five years.

5. Bid Price.

i) The bidder shall quote financial bid strictly as per given format.

ii) The price quoted by the bidder shall remain fixed during entire period of contract & shall not be subject to variation on any account. A Bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.

6. Clause by clause compliance.

A clause- by –clause compliance of services to be provided (SECTION-II), and special conditions (SECTION-IV) shall be given. In case of deviation, a statement of deviation shall be given.

7. Bid Security

i) The bidder must deposit bid security as prescribed in tender document. The Bid

Security should be in the form of Demand Draft in favour of – Secretary, Bihar School

Examination Board Patna.

ii) The successful bidder’s security will be discharged upon the bidder’s acceptance of

theaward of contract satisfactorily in accordance with tender document and furnishing the performance security along with agreement (non-judicial stamp paper of Rs-(10 % of 10% of the tendered value as applicable), within 7 days from the date of award.

8. The Bid Security may be forfeited:

a) If bidder withdraws his bid during the period of bid validity specified by the bidder in

the bid form. b) If the successful bidder fails

i) To sign contract in accordance with criteria, terms & conditions of the tender

document.

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ii) To furnish performance security in accordance with the tender document. iii) A bid not secured in accordance with terms and conditions of the tender

documentshall be rejected by the BOARD as non-responsive at the bid opening stage and returned to the bidder unopened.

iv) The bid security of unsuccessful bidder will be discharged / returned as early as possible as but not later than 30 days after the expiry of the period of bid validity.

9. Format and Signing of Bid.

The bidder shall prepare one complete set of Bid and each page should be Stamped andsigned.

i) The original copy of the bid shall be typed or printed and all pages numbered

consecutively and shall be signed by the bidder or by a person duly authorized to sign

the contract. ii) The over writing / erasures in the bid made by the bidder shall be attested by the person

signing the bid.

10. Submission of Bid.

The Bids should be submitted in two parts i.e. Technical Bid and Financial Bid.

Technical Bid:- The Technical Bid should be put in a single sealed cover super

scribing the wordings “Technical Bid” for CCTV system for Bihar School

Examination Board, Patna. The EMD/ Tender form fee must be enclosed with

the technical bid.

Please note that prices should not be indicated in the Technical Bid and if price

found quoted, the bid will be summarily rejected.

Financial Bid:- Financial Bid should be put in a single sealed cover super

scribing the wordings “Financial Bid” for CCTV system for Bihar School

Examination Board, Patna.

Financial Bid should only indicate prices filled as per BOQ provided in the

Tender Document.

The Technical Bid Cover and Commercial Bid Cover prepared as above are to be

kept in a single sealed cover superscribed with the wordings “Technical and

Financial Bids” for CCTV system for Bihar School Examination Board, Patna

Only authorized person should sign the tender/quotation. His name, designation

and address should be given in capital letters.

No tender will be considered unless and until all the documents are properly

signed and all corrections must also be signed by the Bidder.

11. Opening of Technical Bid

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Bihar School Examination Board, Patna shall open bids on the given date & time.

12. Evaluation

i) Bihar School Examination Board, Patna shall evaluate the bids to determine whether they

are complete, whether any computational errors have been made, whether documents have been properly signed and whether bids are generally in order.

ii) If there is a discrepancy between words and figures the amount in words shall prevail prior to detail evaluation. Bihar School Examination Board, Patna will determine the substantial responsiveness of each bid to the bid document. A substantially responsive bid is one, which conforms to all the terms and conditions of bid document without material deviation. A bid determined as substantially non responsive will be rejected by Board.

iii) Technical bids will be evaluated by a committee. Financial bids of only those bidders will be opened who are found suitable and eligible as per technical bids and inspection and who participate in the demonstration of the capabilities.

iv) Board shall evaluate in detail and compare the substantially responsive bids and

comparison of bids shall be on the price of the services offered as indicated in the

Financial Bid of the bid document.

v) Premises of bidder/agencies may be visited/inspected by the Board officers to ensure

competency and capability of the agency without disclosingthe date of visit.

vi) Before finalizing the Quoted Rates in the Financial Bids of the qualified Bidders in

terms of their Technical Bids, the rates will be reviewed and finalized.

13. Award of Contract

Bihar School Examination Board, Patna shall consider placement of letter of intent to those bidders whose offers have been found technically, commercially and financially acceptable& fit. The bidder shall give his acceptance along with performance security (SECTION IX of the bid document) in conformity within 7 (Seven) days of issue of letter of intent along with copy of agreement on non-judicial stamp paper of RS (as applicable) In case of delay, Rs5000/- per daymay be imposed as penalty which will be deducted from thebill of the agency.

14. Right to vary quantities

Bihar School Examination Board, Patna will have the right to increase or decrease the required volume of work specified in the schedule of requirement without any change in charges of the offered quantity and in other terms and conditions at the time of award of contract.

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15. Period of validity of bids

i) The bid (Technical & Financial) shall remain valid for 90days after the date of opening

of financial bids. A bid valid for a shorter period may be rejected by Board as non-

responsive.

ii) A bidder accepting the request of Board for an extension to the period of bid validity, in

exceptional circumstances, will not be permitted to modify his bid.

iii) Validity of the bid (Financial bid) may extend by mutual consent of both the parties.

16. Grievances-Redressal Mechanism and other Support Services

For any difficulty/grievances faced/felt by the board or by anyone at the end user needs to be

promptly attended by the prospective bidder immediately. The bidder/vendor must take all

necessary steps to ensure that absolutely no difficulty of any kind is faced by anyone during

the entire process. In case of any difficulty, make such a technological arrangement that the

difficulty is detected/pointed out and at the same time the solution/remedy for the same be

provided for immediate solution. The overall purpose of the above mechanism is to ensure

that the required services by the bidder remain hassle free, time saving, cheaper, more

convenient and user friendly. Daily basis report of grievances received, redressed,

pending if any must be provided to the competent authority of the Board.

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SECTION-III GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

1. Application

Submission of bid against this offer shall bind the bidder for the acceptance of all the conditions specified herein by the BOARD.

2. Performance Security

i) The successful bidder shall be required to deposit an amount equal to 10% of the

tendered value of the assigned work within 7 days of conveying BOARD’ for accepting

the bid as Performance Security.

ii) Performance Security shall be submitted in the form of Demand Draft issued by a scheduled Bank.

iii) Performance Security will be discharged after completion of bidder’s performance

obligationsunder the contract. iv) If the contractor fails or neglects any of his obligations under the contract it shall be

lawful for BOARD to forfeit either whole or any part of performance security furnished by the bidder as compensation for any loss resulting from such failure.

3 EXECUTION TIME LIMIT

The time period as stipulated in the contract or letter of intent shall be deemed to be essence of the contract.

4. PAYMENT TERMS

4.1 No advance payment will be made under any circumstances.

4.2 The payment to the respondent shall be made by BSEB, Patna based on the services

provided by the respondent to the BSEB, Patna as per the Scope of Work under this

Tender and the Contract signed between the respondent and the BSEB, Patna.

4.3 The payment would be made as per the following table on submission of invoice by the

Vendor to the Bihar School Examination Board, Patna. 100% Payment would be

released within 7 days after satisfactory work completion.

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6 TERMINATION OF CONTRACT

A. BOARD may without prejudice to any other remedy for breach of contract may terminate the contract in whole or in parts.

i) If the contractor fails, to execute the job within stipulated time frame or to provide

Data/reports accuracy as desired or to the entire satisfaction of BOARD.

ii) If the contractor fails to perform any other obligation (s) under the contract.

B. BOARD may without prejudice, to other rights under law or the contract provided get the services of other agencies at the risk and cost of the contractor, in above circumstances. And the contractor shall be liable for any loss or damages which the BOARD may sustain by reason of such failure on the part of the contractor.

7 TERMINATION FOR INSOLVENCY

BOARD may also by giving written notice and without compensation to the contractor terminate the contract if the contractor becomes unwilling, bankrupt or otherwise insolvent without affecting its right of action or remedy as hirer.

8 FORCE MAJEURE

If any time, during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract is prevented or delayed by reason of any

war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods,

explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Hereinafter

referred to as events) provided notice of happenings, of any such eventuality is given by

either party to the other within 21 days from the date of occurrence thereof, neither party

shall by reason of such events be entitled to terminate this contract nor shall either party

have any claim for damages against the other in respect of such on performance or delay in

performance under the contract shall be resumed as soon as practicable after such an event

may come to an end or cease to exist, and the decision of BOARD as to whether the supplies

have been so resumed or not shall be final and conclusive, provided further that if the

performance in whole or part of any obligation under this contract is prevented or delayed

by reason of any such event for a period exceeding 60 days either party may, at his option

terminate the contract.

9 ARBITRATION

i) In the event of any question, dispute or difference arising under the agreement or in

connection there with (except as to matter the decision to which is specifically provided

under this agreement), the same shall be referred to the sole arbitration of the

Chairperson, Bihar School Examination Board, Patna or his Nominee. In case

hisdesignation is changed or his office is abolished then in such case to the sole

arbitration of the officer for the time being entrusted whether in addition to the function

of the Chairman, Bihar School Examination Board, Patna or by whatever designation

such officers may be called (hereinafter referred to as the said officer) and if the

Chairman, Bihar School Examination Board, Patna or the said officer is unable or

unwilling to act as such, then to the sole arbitration of some other person appointed by

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the Chairman, Board of School Education Bihar or the said officer.

ii) The venue of the arbitration proceeding shall be Office of the Chairman, Bihar School

Examination Board, Patna or such other place as the arbitrator may decide.

10 TENTATIVE PERIOD DURING WHICH THE WORK IS TO BE DONE The above details are for reference only, which may vary as per BOARD’s decision. For the upcoming compartment examination 2016, actual dates would be notified to the Agency by the BOARD.

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SECTION-IV

SCOPE OF WORK

i) The bidder has to provide CCTV surveillance service along with recording at following places.

Place of Installation

Sr

No

Place No of Installation

Points

No. of CCTVs at

each location

1 Evaluation Center 38 Districts 4

2 Examination Centers Approx. 100 4

3 Strong Room 38 Districts 4

ii) The bidder has to provide CCTV service along with high quality recording in 24x7

mode.

iii) The bidder has to arrange 100% power backup facility without fail at the installation

location indoor and outdoor CCTV camera systems.

iv) The bidder has to provide wireless or wired /IP network camera based CCTV security,

systems based on the requirement of the board.

v) The bidder has to ensure that the installed CCTV surveillance system must provide

Simultaneous Recording, Playback, and Network Access facility along with Remote

Live View & Playback.

vi) The bidder must ensure that the installed CCTV Supports Recording Modes: Schedule /

Continuous / Motion / Alarm.

vii) The bidder has to provide CCTV surveillance with built-in night vision at the places as

and when required by the board.

viii) The bidder must ensure that the installed CCTV Supports Simple USB Flash-drive Drive

Backup / Export.

ix) The Bidder has to provide CCTV services as per the requirement given.

i. Optical zoom (For Indoor Camera) 18 X or better.

ii. Optical zoom (For Outdoor Camera) 26 X or better.

iii. Number of Pixels 720 X 576.

iv. Resolution 480 TVL or better

x) The hiring charges shall include of Installation, Maintenance/Monitoring of each system

included with 2TB HDD for upto1 month recording, 22" Monitor, appropriate capacity

UPS for Backup for each system on Hiring Basis.

xi) The bidder has to provide all the recording in External HDD (to be provided by the

bidder) in the format decided by the board.

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SECTION-V

TECHNICAL BID

Technical Bid for Pre & Post Processing of examination along with Printing of various reports and Certificates etc for the Compartmental 2016 & Annual 2017 (Secondary & Sr. Secondary Exams).

(* Please attach relevant documents only as per Annexure- 3)

i. ABOUT THE FIRM

1 Year of Establishment

2 Type of firm (Proprietary/Private/Public/Govt.)

3

Total Turnover during(Attach proof)

2014-2015

2015-2016

4 Whether the firm is Income Tax payee (Attach proof)

5 Details of premisesOwned/RentedArea in Sq. feet

6 Quality Certification No, if anyDetails of Issuing Authority Validity of Certificate (Attach proof)

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Past experience in development of web-applications,

hosting and examination data processing job of other

Boards.

Mention name of the organization (s), nature of jobs,

volume of work in terms of No. of candidates handled

every academic year/session (Attach copy of work orders)

Year, organization,

volume

2013

2014

2015

8 Name and contact number of officials to whom you

provided the above services.

9 Mention PAN / TAN

10 Have you ever been Blacklisted / Debarred? If no Attach

affidavit

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ii. PROFESSIONAL SUPPORT AVAILABLE:

1

No. of Projects Handled till date

2

Maximum No. of site covered under single project (Attach

Details & Proof)

3

No. of Technical Operators

4

No. of staff for manual / Data checking work

5

No. of CCTV Camera / nodes (Nos, configuration)

6

Data backup facilities

7

No. of DVR

Details of Earnest Money deposit: Certified that all the terms and conditions of this TENDER are accepted by us.

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SECTION-VI

FINANCIAL BID Financial Bid for entire work as per the tender document for (Compartmental 2016)- in view of activities mentioned in section - Scope of Work /obligations section & Terms &conditions: -

RATES FOR THE WORKS INDICATED IN THE BID DOCUMENTS

For the purpose of selection, financial bid with lowest rates shall be qualified for awarding the

tender the tender.

NOTE: 1. Rates must be inclusive of all taxes as applicable. Service tax is not applicable as The Board is

exempted from service tax.

2. The hiring charges shall include all the incurred expenses (of Maintenance/Monitoring of each

system included with 2TB HDD for up to 1 month recording, 22" Monitor, 1 KW UPS for

Backup for each system) on Hiring Basis

Sr

No Work Description

Rateincluding

all expenses(in

Rupees)

1. Rate for hiring complete CCTV Surveillance work, 4

Cameraset with DVR Recording- Per Site

Total Cost

20

SECTION-VII BID SECURITY FORM

Whereas ………………………………………… (Hereafter called “the bidder”) has submitted

its bid dated……………………. For Tender No ………………. dated. at ……………KNOW

ALL MEN by these presents that We…………………of ……………having our registered

office at …………………………………………… (Hereafter called “the bank”) are bound

unto Secretary, Bihar School Examination Board, Patna in the sum of Rs. ……………For

which payment will and truly to be made the bank binds itself, its successor and assign by these.

THE CONDITION of the obligation are: -

1 If the Bidder withdraws its bid during the period of bid validity specified by The Bidder

on the Bid Form; or

2 If the Bidder, having been notified of the acceptance of its bid by the Purchaser during

the period of Bid Validity.

(a) Fails or refuses to execute the Contract, if required, or

(b) Fails or refuses to furnish performance security, in accordance with the

instructions to Bidders.

We undertake to pay to the Secretary, Bihar School Examination Board, Patna up to the

above amount upon receipt of its first written demand, without having to substantiate its

demand, provided that in its demand, BOARD will note that the amount claimed by it is due to

it owing to the occurrence of one or two or both conditions specifying the occurred condition or

conditions.

This guarantee will remain in force as specified in clause-11 of section-II of the Bid Document

up to and including thirty (30) days after the period of bid validity and any demand in respect

thereof should reach the Bank not later than the specified date/ dates.

Signature of the BankName

Signed in Capacity of

Signature of Witness Full Address of Branch

Name of Witness Tel. No. of Branch

Address of Witness Fax No. of Branch

21

SECTION-VIII

PERFORMANCE SECURITY GUARANTEE BOND FORM

1. In consideration of Bihar School Examination Board, Patna (here in after called the BOARD)

having agreed to exempt____________________________________________ (here in after

called the said contractor(S) from the demand of security deposit/earnest money of Rs.

____________________ on production of Bank Guarantee for Rs. __________ For the due

fulfillment by the said contractors of the terms & conditions to be contained in an Agreement in

connection with the contract for supply of_____________________________________ we,

(name of the bank)______________________________ (here in after referred to as “the Bank”)

at the request of___________________________ Contractor’s do hereby undertake to pay to

the BOARD, _____________________an amount of not exceeding

___________________________________, against any loss or damage caused to or suffered or

would be caused to or suffered by the BOARD, ___________ by reason of any breach by the

said contractor’s of any of the terms & conditions contained in the said agreement.

2. We (name of the bank) ___________________________________________ do hereby

undertake to pay the amounts due and payable under this guarantee without any demur, merely

on a demand from the BOARD, ____________________ stating that the amount claimed is

due by way of loss or damages caused to or would be caused to or suffered by the BOARD,

________________ reason of breach by the said BidderTerms& conditions contained in the

said agreement or by reason of the contractor’s failure to perform the said Agreement. Any

such demand made on the bank shall be conclusive as regards the amount due and payable by

the Bank under this guarantee where the decision of the BOARD, ________________ in these

counts shall be final and binding on the bank. However, our liability under this guarantee

shall be restricted to an amount not exceedingRS.

____________________________________________________________.

3. We undertake to pay to the BOARD, _________________ any money so demanded not

Withstanding any disputes raised by the contractor(s)/supplier(s) in any suit or proceeding

pending before any court or tribunal relating thereto our liability under the present being

absolute and equivocal. The payment so made by us under this bond shall be valid discharge

of our liability for payment there under and the contractor(s)/ supplier(s) shall have no claim

against us for making such payment.

4. We (name of the bank) ______________________________________________further

agree that the guarantee herein contained shall remain in full force and effect immediately

for a period of one year from date herein and further agrees to extend the same from time to

time (one year after) so that it shall continue to be enforceable till all the dues of the

BOARD,

22

______________________under or by virtue of the said agreement have been fully paid and

its claims satisfied or discharged or till BOARD, ____________________certifies that the

terms & conditions of the said agreement have been fully and properly carried out by the

said contractor(s) and accordingly discharges this guarantee.

5. We -----------------------------------------------------(name of the bank) further agree with the

Secretary, Bihar School Examination Board, Patna that the Secretary, Bihar School

Examination Board, Patna shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to vary and of the terms & conditions of

the said agreement or to extend time of performance by the said contactor(s) from time to

time or to postpone for any time to time any of the powers exercisable by the Secretary,

Bihar School Examination Board, Patna against the said contractor(s) and to forbear or

enforce any of the terms &conditions relating to the said agreement and we shall not be

relieved from our liability by reason of any such variation, or extension being granted to the

said contractor(s) or for any forbearance, and or any omission on the part of the Secretary,

Bihar School Examination Board, Patna or any indulgence by the Secretary, Bihar School

Examination Board, Patna to the said contractor(s) or by any such matter or thing

whatsoever which under the law relating to sureties would , but for this provision, have

effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

contractor(s) / supplier(s)

7. This guarantee shall be irrevocable and the obligations of the Bank herein shall not be

conditional to any prior notice by BOARD.

Dated: _________________________

For

______________________________________

(Indicating the name of the bank)

N.B. This guarantee should be issued on non-judicial stamped paper, stamped in accordance

23

SECTION-IX

DECLARATION REGARDING NEAR RELATIONSHIP WITH BOARD

EMPLOYEE I___________________________________S/o__________________________________

R/o______________________________________________________________________

_________________________________________________________________________

Hereby certify that none of my relative(s) as defined in the Tender / Bid document is / are

employed in BOARD. In case at any stage, it is found that the information given by me is false/

Incorrect, BOARD shall have the absolute right to take any action as deemed fit, without any

prior intimation to me.

Signature:

Name:

Signed in capacity of:

Date:

24

SECTION-X

ANNEXURE-1 TENDER FORM FOR ……………………………………………………………… 1. Cost of tender: Rs 2,000.00

2. Due date for submission of tender __/__/____ up to __:__p.m.

3. Opening time and date of Technical Bid __/__/____ at __:__ p.m. 4. Names, address of firm/Agency_____________________________________ ________________________________________________________________ and Telephone numbers____________________________________________ 5. Registration No. of the Firm/Agency. _________________________________ 6. Name, Designation, Address_______________________________________ and Telephone No. of the Bidder or Authorized person of Firm/ Agency to deal with________________________________________________ 7. Please specify as to whether_______________________________________ Tenderer is sole proprietor/__________________________________________ Partnership firm. Name and__________________________________________ Address and Telephone No__________________________________________ of Directors/partners should__________________________________________ specified. 8. Copy of PAN card issued by Income Tax and copy of previous three Financial Year’sIncome Tax Return___________________________________ 9. Provident Fund Account No._______________________________________ 10. ESI Number___________________________________________________ 11. License number under Contract Labour (R&A) Act, if any. _____________________________________________________________

12. Details of Bid Security deposited: (a) Amount: Rs.___________________________________________________

25

(Rupees in words also) _____________________________________________

13. Details of Tender cost, if Down loaded

from the website

14. Details of ISO Certification: _______________________________________ 15. Any other information, if any: _____________________________________ ______________________________________________________________

16. Declaration by the bidder: This is to certify that I/We before signing this tender have read and fully understood all the terms

and conditions contained herein and undertake myself/ourselves abide by them.

(Signature of the bidder)

Name and Address (with seal)

26

ANNEXURE-2

(ON A STAMP PAPER OF Rs. (As applicable)) UNDERTAKING

Tender No. BSEB/ONLINE-01/2016-2017 Dated:

To

The Secretary

Bihar School Examination Board,

Patna-800017

(Name of the

Firm/Agency/Company) Name

of the tender

Due Date of Tender

Dear Sir,

1. Having read the conditions of contract and services to be provided, the receipt of which is

hereby duly acknowledged, we, undersigned, offer to provide the required Services for the work

with the conditions of contract and specifications for the sum shown in the schedule of prices

attached herewith and made part of this Bid.

2. We undertake, to enter into agreement as early as possible of being called upon to do so and

bear all expenses including charges for stamps etc and agreement will be binding on us.

3. If our Bid is accepted, we will obtain the guarantees of a Scheduled Bank for a sum not

exceeding 10% of the contract sum for the due performance of the Contract.

4. We agree to abide by this Bid for a period of 90 days from the date fixed for Bid opening and it

shall remain binding upon us and may be accepted of any time before the expiration of that

period.

5. Until an agreement is signed and executed, this Bid together with your written acceptance

thereof in your notification of award shall constitute a binding contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent Re-

placement.

7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this ……………………. Day of ………………201

Signature of incapacity of

Duly authorized to sign the bid for and on behalf of … Witness

……………………………………………………………

Address …………………………………….

Signature Signature of the Bidder with seal

27

ANNEXURE-3

CHECKLIST FOR TECHNICAL BID

PART-A

Sr.

No

Documents asked for

Page number at

which document is

placed

1 Tender Document Fee and Earnest Money Deposit (Bid Security) to besubmitted in the form of Demand Draft

2

One Self-attested recent passport size photograph of the authorized person of the bidder, with name, designation, address, and telephonenumbers. If the bidder is a partnership firm, name designation, addressand office telephone numbers of Directors/Partners (As per Annexure-1).

3 Self-attested copies of Partnership Deed/Articles of Association/Certificate of Registration

4 Undertaking on a Stamp paper of Rs. (As applicable)/- as per the given Format, (as per Annexure-2)

5 Self-attested copy of PAN card. Self-attested copy of VAT/CST Registration Number

6 Self-attested copy of ISO 9001:2008

7 Total turnover during 2014-2015 (attached copy) 2015-2016

8 Self-attested copy of Annual Income Tax Returns of previous two years supported by audited trading, Profit & Loss Account and balance sheets for the last 3 financial years (2012-13,13-14,14-15).

9 Proof of satisfactorily execution of similar works . Names of the Key Persons and their Contact No. of the organization concerned be mentioned

10. Self-Attested copies of execution of examination work for at least Five lacks candidates

11 An affidavit that the Firm/Company/Agency/Society has not been de-barred and/or black listed in the last five years.

Signature of the Bidder with Seal