Bihar Govt. Tenders

REQUEST FOR PROPOSAL

FOR

ENGAGEMENT OF PROJECT MANAGEMENT

CONSULTANT

FOR BIHAR SKILL DEVELOPMENT MISSION (BSDM)

Cost of Bid Document Rs. 25000/-

Bid Submitted To

Chief Executive Officer

Bihar Skill Development Mission

Department of Labour Resources,

Government of Bihar, Vikas Bhawan,

Patna- 800015.

RFP FOR ENGAGEMENT OF PMC FOR BIHAR SKILL DEVELOPMENT MISSION (BSDM)

RFP NO : BSDM/RFP-11/2015-01 Dated 21-05-2015

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Table of Contents

1. DISCLAIMER .......................................................................................................... 6

2. IMPORTANT INFORMATION .................................................................................. 8

2.1 SUMMARY OF EVENTS .......................................................................................................... 8

3. NOTICE INVITING TENDER ............................................................................................ 9

4. IMPORTANT NOTES:.................................................................................................. 10

5. REQUEST FOR PROPOSAL (RFP) ................................................................................... 11

6. SECTION 1: BACKGROUND OF PROJECT .......................................................................... 12

6.1 BIHAR STATE OVERVIEW .................................................................................................... 12

6.2 THE DEMAND OF SKILLED LABOR ......................................................................................... 12

6.3 INTRODUCTION ................................................................................................................. 13

7. GENERAL CONDITIONS AND PROVISIONS ........................................................................ 16

7.1 DEFINITIONS .................................................................................................................... 16

8. GLOSSARY .............................................................................................................. 18

9. INTRODUCTION ........................................................................................................ 20

9.1 CONFLICT OF INTEREST ....................................................................................................... 20

9.2 UNFAIR COMPETITIVE ADVANTAGE ...................................................................................... 21

9.3 CORRUPT AND FRAUDULENT PRACTICES ............................................................................... 21

9.4 ELIGIBILITY ....................................................................................................................... 23

9.5 QUALIFICATION TO THE BID ................................................................................................. 23

9.6 GENERAL CONSIDERATIONS ................................................................................................ 23

9.7 COST OF PREPARATION OF PROPOSAL .................................................................................. 23

9.8 LANGUAGE ...................................................................................................................... 23

9.9 DOCUMENTS COMPRISING THE PROPOSAL ............................................................................. 24

9.10 ONLY ONE PROPOSAL ......................................................................................................... 24

9.11 PROPOSAL VALIDITY .......................................................................................................... 24

9.12 EXTENSION OF VALIDITY PERIOD .......................................................................................... 25

9.13 SUBSTITUTION OF KEY EXPERTS AT VALIDITY EXTENSION ......................................................... 25

9.14 SUB-CONTRACTING ........................................................................................................... 25

9.15 EARNEST MONEY DEPOSIT ................................................................................................. 26

9.16 CLARIFICATIONS AND AMENDMENT OF RFP .......................................................................... 26

9.17 PREPARATION OF PROPOSALS – SPECIFIC CONSIDERATIONS ..................................................... 26

9.18 PREQUALIFICATION PROPOSAL FORMAT AND CONTENT ........................................................... 27



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9.19 TECHNICAL PROPOSAL FORMAT AND CONTENT ...................................................................... 27

9.20 FINANCIAL PROPOSAL ........................................................................................................ 28

9.21 PRICE ADJUSTMENT .......................................................................................................... 28

9.22 TAXES ............................................................................................................................. 28

10. SUBMISSION, OPENING AND EVALUATION. ..................................................................... 29

10.1 SUBMISSION, SEALING AND MARKING OF PROPOSALS ............................................................. 29

10.2 CONFIDENTIALITY .............................................................................................................. 30

10.3 AMENDMENT TO “RFP” .................................................................................................... 31

10.4 BID PREPARATION ............................................................................................................. 31

10.5 WITHDRAWAL OF BID ........................................................................................................ 31

10.6 OPENING OF PROPOSALS .................................................................................................... 31

10.7 PROPOSALS EVALUATION ................................................................................................... 31

10.8 EVALUATION OF PREQUALIFICATION AND TECHNICAL PROPOSALS ............................................. 32

11. OPENING OF FINANCIAL PROPOSALS ............................................................................. 33

11.1 CORRECTION OF ERRORS .................................................................................................... 33

11.2 TAXES ............................................................................................................................. 33

11.3 AWARD ........................................................................................................................... 34

11.4 PERFORMANCE GUARANTEE AND LIQUIDITY DAMAGES ........................................................... 34

11.5 LIQUIDITY DAMAGES ......................................................................................................... 34

12. PROJECT DELIVERABLES AND PAYMENT TERMS & SCHEDULE ............................................... 36

12.1 COMMENCEMENT OF SERVICES: .......................................................................................... 36

12.2 PROJECT DELIVERABLES ...................................................................................................... 36

12.3 KNOWLEDGE TRANSFER ..................................................................................................... 36

12.4 PERIOD OF COMPLETION OF ASSIGNMENT: ............................................................................ 36

12.5 PAYMENT SCHEDULE ......................................................................................................... 37

12.6 PENALTY CLAUSE: ............................................................................................................. 37

12.7 PAYMENTS TO THE PROJECT MANAGEMENT CONSULTANT:...................................................... 37

12.8 THIRD PARTY ASSESSMENT OF THE DELIVERABLES .................................................................. 37

12.9 CONDUCT OF PROJECT MANAGEMENT CONSULTANT MANPOWER: ........................................... 38

12.10 EARNEST MONEY DEPOSIT (EMD): ..................................................................................... 38

12.11 PERFORMANCE GUARANTEE: .............................................................................................. 38

12.12 OTHER TERMS & CONDITIONS ............................................................................................ 39

12.12.1 Interpretation ......................................................................................................... 39

12.12.2 . Entire Agreement: ................................................................................................ 39

12.12.3 Amendment: .......................................................................................................... 39

12.12.4 Non-waiver: ........................................................................................................... 39

12.12.5 Severability:............................................................................................................ 39

12.13 GOVERNING LAW .............................................................................................................. 40

12.14 FORCE MAJEURE ............................................................................................................... 40

12.14.1 Definition: .............................................................................................................. 40

12.14.2 No breach of Agreement ........................................................................................ 40

12.14.3 Measures to be taken ............................................................................................ 41

12.14.4 Extension of time ................................................................................................... 41



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12.14.5 Payments ............................................................................................................... 41

12.14.6 Consultation ........................................................................................................... 41

12.15 CHANGE ORDERS AND CONTRACT AMENDMENTS .................................................................. 42

12.16 TERMINATION CLAUSES ..................................................................................................... 42

12.16.1 Termination for Default ......................................................................................... 42

12.16.2 Termination for Insolvency .................................................................................... 42

12.16.3 Termination for Convenience ................................................................................. 43

12.16.4 Termination by BSDM ............................................................................................ 43

12.16.5 Termination by Project Management Consultant ................................................. 44

12.16.6 Payment upon Termination ................................................................................... 44

12.16.7 Suspension ............................................................................................................. 44

12.17 CESSATION OF RIGHTS AND OBLIGATIONS .............................................................................. 45

12.18 CESSATION OF SERVICES ..................................................................................................... 45

12.19 DISPUTES RESOLUTION ...................................................................................................... 45

12.19.1 Amicable Settlement .............................................................................................. 45

12.19.2 Arbitration .............................................................................................................. 45

12.20 DISQUALIFICATION ............................................................................................................ 46

12.21 INTELLECTUAL PROPERTY RIGHTS OF THE PROJECT .................................................................. 47

12.22 RESPONSIBILITIES OF THE BSDM ......................................................................................... 47

13. SECTION 2. DATA SHEET ............................................................................................ 48

13.1 INSTRUCTIONS TO PROJECT MANAGEMENT CONSULTANTS (ITC) .............................................. 48

14. SECTION 3. PREQUALIFICATION PROPOSAL – STANDARD FORMS ......................................... 57

14.1 FORM PRE-QUAL .............................................................................................................. 57

14.1.1 COMPLIANCE SHEET FORMAT ............................................................................... 59

14.1.2 B. Technical Evaluation Criterion Complience Sheet .............................................. 61

15. SECTION 4. TECHNICAL PROPOSAL – STANDARD FORMS .................................................... 66

15.1 CHECKLIST OF REQUIRED FORMS ......................................................................................... 66

16. FORM TECH-1 ........................................................................................................ 67

17. FORM TECH-2 ........................................................................................................ 68

18. FORM TECH-3 ........................................................................................................ 69

19. FORM TECH-4 ........................................................................................................ 70

20. FORM TECH-5 ........................................................................................................ 71

SECTION 5- FINANCIAL PROPOSAL - STANDARD FORMS

21. FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM ............................................................. 73

22. FORM FIN-2.SUMMARY OF COSTS ............................................................................... 74

23. SECTION 6. TERMS OF REFERENCE (TOR) ....................................................................... 76



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23.1 BACKGROUND .................................................................................................................. 76

23.2 BIHAR SKILL DEVELOPMENT MISSION (BSDM): ..................................................................... 76

23.2.1 Key Tasks & responsibilities of BSDM are as follows: ............................................ 77

24. ARCHITECTURE AND STRATEGY FOR PROGRAMME IMPLEMENTATION .................................... 79

24.1.1 A. Focus Themes of Program Implementation ....................................................... 80

25. PMU STRUCTURE ..................................................................................................... 82

25.1 CENTRAL PROGRAMME MANAGEMENT UNIT (CPMU) ........................................................... 82

25.2 STATE PROGRAMME MANAGEMENT UNIT (SPMU) ............................................................... 82

25.3 DISTRICT PROGRAM MANAGEMENT UNIT (DPMU) ............................................................... 84

25.4 ICT FRAMEWORK FOR BSDM ............................................................................................. 85

26. DEPLOYMENT OF MANPOWER OF PROJECT MANAGEMENT CONSULTANT .............................. 86

27. DELIVERABLES BY THE PROJECT MANAGEMENT CONSULTANT .............................................. 90

27.1 SECTION : 6-A. DELIVERABLES BY THE PROJECT MANAGEMENT CONSULTANT ............................. 90

28. SECTION 7.PAYMENT TERMS ....................................................................................... 92

29. SECTION 7.1 - MONTHLY PERFORMANCE REPORT ............................................................ 96

30. APPENDIX-I: PERFORMANCE BANK GUARANTEE FORMAT .................................................. 98

31. APPENDIX-II STRUCTURE FOR THE PROJECT MANAGEMENT CONSULTANTS .......................... 100

32. APPENDIX III: MINIMUM RESOURCE ALLOCATION AT DISTRICTS ...................................... 101

33. S T A N D A R D F O R M O F C O N T R A C T ....................................................... 103

33.1 CONTRACT FOR PROJECT MANAGEMENT CONSULTANT ........................................... 103

34. FORM OF CONTRACT ............................................................................................... 104

35. EARNEST MONEY DEPOSIT .................................................................................. 106



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1. DISCLAIMER

i. The information contained in this Request for Proposal document (RFP) or subsequently

provided to bidders, whether verbally or in documentary or any other form by or on behalf of

the Purchaser or any of their employees or advisers, is provided to bidders on the terms and

conditions set out in this RFP and such other terms and conditions subject to which such

information is provided.

ii. This RFP is not an agreement and is neither an offer nor invitation by the Purchaser to the

prospective bidders or any other person. The purpose of this RFP is to provide interested

parties with information that may be useful to them in the formulation of their Proposals

pursuant to this RFP. This RFP includes statements, which reflect various assumptions and

assessments arrived at by the Purchaser in relation to the Project. Such assumptions,

assessments and statements do not purport to contain all the information that each bidder

may require. This RFP may not be appropriate for all persons, and it is not possible for the

Purchaser, its employees or advisers to consider the objectives, technical expertise and

particular needs of each party who reads or uses this RFP. The assumptions, assessments,

statements and information contained in this RFP, may not be complete, accurate, adequate

or correct. Each bidder should, therefore, conduct its own investigations and analysis and

should check the accuracy, adequacy, correctness, reliability and completeness of the

assumptions, assessments and information contained in this RFP and obtain independent

advice from appropriate sources.

iii. Information provided in this RFP to the bidders is on a wide range of matters, some of which

depends upon interpretation of law. The information given is not an exhaustive account of

statutory requirements and should not be regarded as a complete or authoritative statement

of law. The Purchaser accepts no responsibility for the accuracy or otherwise for any

interpretation or opinion on the law expressed herein.

iv. The Purchaser, its employees and advisers make no representation or warranty and shall have

no liability to any person including any bidder under any law, statute, rules or regulations

or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost

or expense which may arise from or be incurred or suffered on account of anything contained

in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or

completeness of the RFP and any assessment, assumption, statement or information

contained therein or deemed to form part of this RFP or arising in any way in this selection

process.



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v. The Purchaser also accepts no liability of any nature whether resulting from negligence or

otherwise however caused arising from reliance of any bidder upon the statements contained

in this RFP. The Authority may in its absolute discretion, but without being under any

obligation to do so, update, amend or supplement the information, assessment or assumption

contained in this RFP.

vi. The issue of this RFP does not imply that the Purchaser is bound to select a bidder or to

appoint the selected bidder, as the case may be, for the Project and the Purchaser reserves

the right to reject all or any of the Proposals without assigning any reasons whatsoever.

vii. The bidder shall bear all its costs associated with or relating to the preparation and submission

of its Proposal including but not limited to preparation, copying, postage, delivery fees,

expenses associated with any demonstrations or presentations which may be required by the

Purchaser or any other costs incurred in connection with or relating to its Proposal. All such

costs and expenses will remain with the bidder and the Purchaser shall not be liable in any

manner whatsoever for the same or for any other costs or other expenses incurred by an

bidder in preparation of submission of the Proposal, regardless of the conduct or outcome of

the Selection Process.



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2. IMPORTANT INFORMATION

2.1 Summary of events

1 Name of the Client Bihar Skill Development Mission, (a Society registered

under Department of Labour Resources, Government of

Bihar.)

2 Address from where the RFP

Documents can be obtained

Website: http://www.labour.bih.nic.in

3 Address where Bid have to be

submitted.

Department of Labour Resources, Government of Bihar,

Vikas Bhawan, Patna- 800015

4 Pre-bid meeting Venue Venue : Conference Hall



Patna- 800015

5 Pre-bid meeting date and Venue 01/06/2015 at 11:30 AM

6 Last Date of receiving the Queries for

pre-bid meeting

29/05/2015 at 11.30 AM

6 Last Date and Time for submission of

the proposal to the RFP

22/06/2015 at 3:00 PM

7 Time and date for opening of the

Technical Bids.

22/06/2015 at 3:30 PM

8 Time and place and date for opening

of the Financial Bid.

To be declared after technical valuation of bidders bid.

Only those bidders who qualified will be informed about

the Financial bid opening place and date.

9 Validity of Bids Minimum 120 days from proposal date

10 Place of Technical Bid Opening Conference Hall


Government of Bihar, VikasBhawan,

Patna- 800015

11 Validity of bid 120 Days

12 Tender Document Fee Rs. 25000/- through demand draft from the scheduled

bank, drawn in favour of “CEO Bihar Skill Development

Mission” Payable at Patna Only

13 Earnest Money Deposit Rs. 3,00,00,000/(Rupees Three Crores only). in the form

of Demand Draft /Bank Guarantee in favour of“ CEO Bihar

Skill Development Mission” Payable at Patna Only



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3. NOTICE INVITING TENDER

BIHAR SKILL DEVELOPMENT MISSION

NOTICE INVITING BID

Bihar Skill Development Mission (BSDM), a Society registered under Department of Labour

Resources, Govt. of Bihar invites Request for Proposal (RFP) from Project Management

Consultant(PMC) having experience of working in the field of livelihood/skill

development/capacity building at the grass root level to assist the Mission as Project

Management Consultant.

Request for Proposal including terms and conditions, specifications etc can be obtained from the

office of Chief Executive Officer, Bihar Skill Development Mission Room No -82A under

Department of Labour Resources, Government of Bihar on all working days (Monday to Friday)

between 11.00 hours to 16.00 hours by payment of a demand draft of Rs 25000/- drawn in favor

of “Chief Executive Officer, Bihar Skill Development Mission” Patna. It may also be downloaded

from the website http://labour.bih.nic.in. In case of a downloaded form D.D of Rs 25,000/- to be

attached with the form.

The last date for submission of the completed bid will be on or before 15.00 hrs on 22-06-2015

and there will be a pre bid meeting on 01/06/2015 at 11.30 AM .The bids will be opened on 22-06-

2015 at 15.30 hrs in presence of the bidders or their authorized representatives.

The undersigned reserves the right to cancel the bid without assigning any reasons.

Dr. S.Siddharth IAS

Dated: 21/05/2015 Chief Executive Officer



Government of Bihar,

Vikas Bhawan,

Patna- 800015.



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4. IMPORTANT NOTES:

1. The RFP is to be submitted within the stipulated time on the date specified above.

2. Conditional RFPs shall be summarily rejected.

3. BSDM reserves the right to amend any or all conditions of this RFP Document before the

last date of submission of RFPs, or to change the above schedule at any time, without

assigning any reasons. Also, no further requests for changes in RFP / extension in proposal

submission date shall be accepted.

4. Contact person for communication:- Bihar Skill Development Mission at Phone No +91

9934856572 .

5. In case any bidder fails to submit the original Demand Draft/ Bank Guarantee of tender

cost and Earnest Money along with the bid, the Technical Bid of the bidder shall not be

opened. The Demand Draft should be of Scheduled Bank drawn in favour of Bihar Skill

Development Mission, payable at Patna.

Dr. S. Siddharth IAS

Dated: 21/05/2015 Chief Executive Officer




Vikas Bhawan,

Patna- 800015.



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5. REQUEST FOR PROPOSAL (RFP)

Assignment Title: Engagement of Project Management Consultant (PMC) for setting up of

Project Management Unit (PMU) for BSDM Bihar

RFP No: BSDM/RFP-11/2015-01

Date of issue of RFP: 21 May, 2015

Due Date of Submission of response to the RFP: 22 June 2015 3:00 PM

Dear Sir/ Madam,

The Bihar Skill Development Mission intends to enter into an arrangement for engaging Project

Management Consultant as per the provisions of services outlined in the Terms of Reference

(TOR) through a competitive bidding process. In this respect, Bihar Skill Development Mission

would like to invite organizations to submit a pre-qualification, technical and financial proposal as

outlined in this RFP.

A pre-bid consultation meeting will be held in Vikas Bhawan on 01-06-2015 at 11:30 AM. All

queries/ suggestions regarding the RFP will be received till 11:30 AM of 29-05-2015 over email -

[email protected] by the undersigned. Thereafter, no further request for information/changes

will be considered.

The proposal (prequalification, technical and financial) should be submitted in a sealed envelope

latest by the date and time mentioned above. Any proposals received after the stipulated date

and time shall not be considered.

Yours sincerely,

CEO,



Government of Bihar,Vikas Bhawan Patna 800015



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6. SECTION 1: BACKGROUND OF PROJECT

6.1 Bihar State Overview

Bihar is the 12th largest state in India and 3rd largest by population (10.38 Cr as per 2011 census).

Almost 58% of the population is below the age of 25 - highest proportion in India

The literacy rate in Bihar is 63.82% - Male literacy at 73.39% and Female literacy at 53.33%

During 1999-00 to 2005-06, the state income at constant prices grew at an annual rate of 5.7%.

Post that, the economy witnessed a turnaround and grew at an annual rate of 12%. It has witness

a spectacular performance that the rate of growth achieved by the economy during 2006-13 is not

only much higher than what was achieved in previous period, but one of the highest among all the

Indian states.

During the period 2006-13, the sectors recording a growth rate of more than 15 percent are –

Registered Manufacturing (18.2%), Construction (21.9%), Communication (38.4%), Trade, Hotels

and Restaurants (15.1%), and Banking and Insurance (23.5%)

6.2 The Demand of skilled Labor

India driven by a sterling demographic dividend, continuing structural reform and globalization, is

poised to accelerate its growth rate. From renewable industries to logistics, ICT and construction,

India’s demand for higher skills occurs at a time when 90 percent of India’s population works in

the informal sector, much of it consisting of basic agriculture and services such as automotive

repair and logistics that have traditionally required low skills and pay low wages The growth of the

industries in the state, given the demand created by the population will be a function of the skill

sets available.

The additional skill needs to satisfy the nation’s more sophisticated demand for automobiles,

travel and tourism, health care, ICT, and many other sectors seem staggering. For example, India’s

National Skill Development Corporation (NSDC) has forecast an incremental shortfall of 240-250

million people by 2022 in high growth sectors of the Indian economy and the informal

(unorganized) sector, the biggest generator of employment in the country. In addition, some

sectors skills availability would itself attract as a magnet to investments in the State.

The demand for skilled Indian Labour has been seen from various countries like Middle-East,

South-East Asia, US, Australia and parts of Europe.



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6.3 Introduction

At the national level, a “Coordinated Action on Skill Development” with three-tier institutional

structure consisting of the PM’s National Council on Skill Development, the National Skill

Development Coordination Board (NSDCB) and the National Skill Development Corporation

(NSDC) was created in early 2008. These two bodies have been merged together and now a new

body has been created as National Skill Development Agency (NSDA). The Prime Minister's

National Council on Skill Development has endorsed a vision to create 500 million skilled people

by 2022. The new government also has great emphasis and focus on skilling of the youth.

In Bihar a comprehensive and long-term strategy for skill development is being developed by the

Government of BIHAR. The skilling targets expected to be achieved by the State during 12th Plan

is 100 lakh. Accordingly, the Bihar Skill Development Mission (BSDM) has been constituted under

the chairmanship of the Honorable Chief Minister with the vision to increase the capacity &

capability of the system to deliver quality skill training and professional knowledge to the youth to

enhance their employability and bridge the skill deficit with a view to meet the growing

burgeoning demand for skilled manpower.

Key tasks & responsibilities of BSDM are as follows:

• Management of skill development agenda

• Interface with industries

• Monitoring of training and placement efforts through BSDM and all other departments

• Research in market demands (local, regional, national & global)

The current skilling capacity in Bihar caters to less than 1.5 lakh youths on an annual basis. The

state has only 145 registered vocational training providers, while the requirement is to do 20 lakhs

skill training’s per year in the next 5 years which require setting up of adequate number of training

centres in the State and complete new approach. This needs large scale private sector

participation in a sustainable manner. Currently each department of the state is involved in

getting their skill trainings at departmental level. Following are the State Department’s agreed

upon targets for skilling over the next 5 years:

• Labour Resource: 20.31 Lakhs

• Agriculture: 18.75 Lakhs

• Rural Development: 12.50 Lakhs

• Social Welfare and SC/ST Welfare: 12.50 Lakhs

• Education: 9.38 Lakhs

• Information Technology: 6.25 Lakhs

• Animal Husbandry, Fisheries and Dairying: 5.32 Lakhs



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• Industry: 5.00 Lakhs

• Urban Development & Housing: 3.13 Lakhs

• Science & Technology: 3.13 Lakhs

• Health: 1.25 Lakhs

• Minority welfare: 1.56 Lakhs

• Home (Jail): 0.12 Lakhs

• Tourism: 0.94 Lakhs

Some departments have initiated steps to engage skill promotion in the state. Under the current

arrangements, there is limited formal engagement with the private sector for the employment of

the skilled youth. The institutional capacity in the state is limited to carry out the targeted skilling

objectives for an end-to-end implementation of the program from social mobilization to

employment. The state has also limited infrastructure to support training and skilling of this

quantum. The state is also challenged by limited presence of Small & Large Scale Industries

compared to other states. Its work-force is engaged pre-dominantly in the un-organized sector.

The state has taken a target of 100 Lakhs of youth skilling* as follows, which has to be supported

by a robust consulting, monitoring & delivery mechanism.

Year Y 1 Y 2 Y 3 Y 4 Y 5 5 Years

Target

(Lakhs)

16 18 21 22 23 100

*Note: Youth for the purpose of this RFP, means any person irrespective of his or her age,

education, or background who is desirous of attending/ joining skill classes under this programme.

A. Henceforth, it is proposed that BSDM will coordinate/monitor various skill-training

programmes being carried out by the various departments and wherever required

implement all Skill Development Trainings for various State Departments under State and

Central Schemes. Some of the schemes proposed to be covered include the following:-

(a) Pradhan Mantri Kusal Vikas Yojna

(b) Multi Sectoral Development Plan (MSDP)

(c) Special Central Assistance to Scheduled Caste Sub Plan (SCA to SCSP)

(d) National Rural Livelihood Mission (NRLM)

(e) National Urban Livelihood Mission (NULM)

(f) Border Area Development Program (BADP)

(g) Building and Other Construction Workers‟ Cess Fund (BOCW)

(h) Skill Development Initiative (SDI)

(i) State Skill Development Fund (SSDF)



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(j) And Other Schemes/ or new schemes whenever announced

B. BSDM would provide technical help to all departments to other line depts. so as to help them

achieve the target of no. of persons to be skilled, by way of Evaluation, Standardization and

certification of ongoing courses in various depts. Departments can select training agencies on

their own with help from BSDM.

C. BSDM will organize trainings in all those fields, which are currently not available in Bihar.

Providing such trainings would be taken up on a campaign mode by BSDM.

D. BSDM would improve and build the capacity of BBOSE as certifying agency.

E. BSDM along with Bihar Board of Open schooling and Examination (BBOSE) will provide

certification to traditional Skills available in various parts of the state, for example Mithila

painting etc, so as to help such skilled persons to get recognition and work in and outside the

state.

F. A central Database of all students who have completed training and are currently being

trained by various existing sectorial training centers across the state. BSDM will provide all

help to get them employed and also develop a secured and efficient Post placement tracking

mechanism for these persons.

G. BSDM and all line departments would make additional endeavor to bring to the state all

established and known skill development agencies who till date have not established their

Centers in Bihar state.

H. BSDM in addition to the PMU, can invite central govt. skill development nodal agencies like

NSDC, NIELET, NISSBUD to provide technical help to the dept, and can sign non-Financial

MOUs to this effect.

I. Skill program of the state is visionary for its perceived advantages but it faces many challenges

on account of its sheer size, uniqueness, reach and complexity. Projects of this scale & nature

require both policy level intervention and comprehensive professional implementation

expertise. In order to achieve the above vision and to kick start the implementation program

of livelihood based skill development programs, BSDM proposes to engage a technical

consultancy organization having experience of working in the field of livelihoods and skill

development at the grass root level of and qualification to assist the National, State and

District level Program Management Unit of the Mission as Project Management Consultant.

J. To oversee the program, the State has put together a Steering Committee under the

Chairmanship of the CEO, BSDM which has representation from different departments of the

State.



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7. GENERAL CONDITIONS AND PROVISIONS

7.1 Definitions

• “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled

by, or is under common control with the Project Management Consultant.

• “Client” means the implementing agency (Bihar Skill Development Mission, a Society formed

under Department of Labour Resources, Government of Bihar. that signs the Contract for the

Services with the selected Project Management Consultant.

• “Project Management Consultant/Bidder” means a company or partnership firm having local

presence in the State of Bihar or else. The bidder should give the undertaking that he will open

his office in Patna, Bihar within a period of one month of signing the contract.

• “Contract” means a legally binding written agreement signed between the Client and the

Project Management Consultant and includes all the attached documents listed in its Clause 1

(the General Conditions of Contract (GCC)

• “Data Sheet” means an integral part of the Instructions to Project Management Consultants

(ITC) Section 2 that is used to reflect specific country and assignment conditions to

supplement (but do not overwrite the conditions in ITC)

• “Day” means a calendar day.

• “State Government” means the government of Bihar.

• “Key Expert(s)” means an individual professional whose skills, sector experience,

qualifications, knowledge and experience are critical to the performance of the Services under

the Contract and whose CV is taken into account in the technical evaluation of the Project

Management Consultant’s proposal& would be placed full-time at Bihar (SPMU) or New Delhi

(CPMU), they need to be on the payroll of the Bidder.

• Registration" means a unique ID of a person whose name, address etc. are registered on

BSDM portal.

• "TSP Empanelment" means unique number of Training Service Providers who have entered

into a contract with BSDM.

• "Trained students" will be determined as per the guidelines and definition provided in by SDIS,

DGET, GoI. (Available on its Web site as well), which currently is on 80% attendance.

• "Placement" means a candidate obtaining a letter of traineeship/apprenticeship or

employment within 180 days of his completing a specific course and thereafter having a

3month proof of salary or compensation



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• “LOI” means the Letter of Invitation sent by the Client to the selected Project Management

Consultant.

• “LOA” means the Letter sent by client to the selected Project Management Consultant after

the legal agreement.

• “Proposal/Bid” means the Prequalification Proposal, Technical Proposal and the Financial

Proposal of the Project Management Consultant in response to the RFP.

• “Proposal due date” means the date of opening of the Technical bid.

• “RFP” means the Request for Proposals prepared by the Client for the selection of Project

Management Consultants

• “Services” means the work to be performed by the Project Management Consultant pursuant

to the Contract.

• “TOR” (Section 6 of the RFP) means the Terms of Reference that explain the objectives, scope

of work, activities, and tasks to be performed, respective responsibilities of the Client and the

Project Management Consultant, and expected results and deliverables of the assignment.

• “BSDM” means Bihar Skill Development Mission a Society registered under Department of

Labour Resources, Government of Bihar.

• “STC” means State Steering Committee, a committee formed under the Chairmanship of CEO,

BSDM

• “Other Personnel” means the resources other than the Key Experts

• "Group Entity", Two entities shall be regarded as group entities a) One entity holds directly or

indirectly not less than fifty one per cent of the capital in the other entity OR b) any person or

entity holds, directly or indirectly not less than fifty one percent of the voting power in each of

such entities OR c) more than half of the board of directors or members of the governing

board, are appointed by the other entity OR d) more than half of the directors or members of

the governing board, of each of the two entities are appointed by the same person/persons.

• “Multilateral Funding Agencies” means agencies where one of the parties is the Government

of India like World Bank, DFID, Asian Development Bank, United Nations and other similar

agencies as recognized by Ministry of Finance Government of India.



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8. GLOSSARY

Abbreviation Particular

BADP Border Area Development Program

BOCWWB Building and Other Construction Workers Welfare Board

BPD Business Process Documentation

BPR Business Process Reengineering

DPMU District Program Management Unit

DPR Detailed Project Report

EMD Earnest Money Deposit

FTP Full Technical Proposal

MSDP Multi Sectoral Development Program

NCSD National Council of Skill Development

NDD Network Design Document

NRLM National Rural Livelihood Mission

NIB Notice Inviting Bid

NSDA National Skill Development Agency

NSDC National Skill Development Corporation

NSDCB National Skill Development Coordination Board

PIA Project Implementing Agency

PMA Project Management Agency

PTP Private Training Provider

RFP Request for Proposal

SCA to SCSP and TSP Special Central Assistance to Scheduled Castes Sub Plan and Tribal Sub Plan

SCO Manpower Outsourced ( Sub Contracted ) organization

SDD System Design Document

SDM Skill Development Mission

SEC State Executive Committee

SJSRY SwarnJayanti Shahari Rojgar Yojna

PMU Program Management Unit

SRS Software Requirement Specification

BSDM Bihar Skill Development Mission

TSPs Training Service Providers

NULM National Urban Livelihood Mission

PA Placement Agencies

TC Project Management Consultant

MSDE Ministry of Skill Development and Entrepreneurship

PMKVY Pradhan Mantri Kaushal Vikas Yojana

NIELET National Institute of Electronics and Information Technology



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NISSBUD National Institute for Entrepreneurship and small Business Development



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9. INTRODUCTION

A. BSDM intends to select a Project Management Consultant in accordance with the

method of selection specified in the Data Sheet.

B. The Project Management Consultants are invited to submit a Prequalification Proposal,

Technical Proposal and a Financial Proposal as specified in the Data Sheet, for consulting

services required for the assignment named in the Data Sheet.

C. The Project Management Consultants should familiarize themselves with the local

conditions and take them into account in preparing their Proposals; including attending a

pre-bid meet as specified in the Data Sheet. Attending any such pre-bid meet is optional

and is at the Project Management Consultant’s expense.

D. BSDM will timely provide, at no cost to the Project Management Consultants, the inputs,

relevant project data, and reports required for the preparation of the Project

Management Consultant’s Proposal as specified in the Data Sheet.

9.1 Conflict of Interest

A. The selected Project Management Consultant shall not receive any remuneration in

connection with the assignment except as provided in the Agreement. The Project

Management Consultant and its affiliates shall not engage in consulting activities that

conflict with the interest of the BSDM/Government of Bihar (GoB) under the contract. It

should be the requirement of the consultancy contract that the Project Management

Consultants should provide professional, objective and impartial advice and at all times

hold the BSDM/GoB interest paramount, without any consideration for future work, and

that in providing advice they avoid conflicts with other assignments and their own

corporate interests. Project Management Consultants shall not be hired for any

assignment that would be in conflict with their prior or current obligations to the

BSDM/GoB, or that may place them in a position of being unable to carry out the

assignment in the best interest of the client.

B. The Project Management Consultant has an obligation to disclose to BSDM any situation of

actual or potential conflict that impacts its capacity to serve the best interest of its Client.

Failure to disclose such situations may lead to the disqualification of the Project

Management Consultant or the termination of its Contract.

C. Without limitation on the generality of the foregoing, and unless stated otherwise in the

Data Sheet, the Project Management Consultant shall not be hired under the

circumstances set forth below:



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a. Conflicting

activities

(i) Conflict between Consulting activities and procurement of goods,

works or services: A Project Management Consultant/ Consultancy

concern that have been engaged to provide goods, works, or services

for a project, and each of its affiliates/sub-contractor, shall be

disqualified from providing implementation services related to those

goods, works or services.

b. Conflicting

assignments

(ii) Conflict among consulting assignments: Neither Project Management

Consultants (including their personnel and) nor any of their affiliates

nor its sub-contractors shall be hired for any assignment that, by its

nature, may be in conflict with another assignment of the Project

Management Consultants. As an example, Project Management

Consultants hired to Empanel TSPs for this project shall not be engaged

to prepare an independent quality assessment for the same project or

do the training.

c. Conflicting

relationships

(iii) Relationship with client's staff: Project Management Consultants

(including their personnel, sub-Project Management Consultants and

sub-contractor) that have a business or family relationship with such

member(s) of the Employer's staff or with the staff of the project

implementing agency, who are directly or indirectly involved in any part

of ; (i) the preparation of the TOR of the contract, (ii) the selection

process for such contract, or (iii) supervision of such contract; may not

be awarded a contract unless it is established to the complete

satisfaction of the employing BSDM, for the reason to be recorded in

writing, that such relationship would not affect the aspects of fairness

and transparency in the selection process

and monitoring of Project Management Consultant’s work.

9.2 Unfair Competitive Advantage

Fairness and transparency in the selection process require that the Project Management

Consultants or their Affiliates competing for a specific assignment do not derive a competitive

advantage from having provided consulting services related to the assignment in question.

9.3 Corrupt and Fraudulent Practices

A. The Bidders and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Selection Process. Notwithstanding anything to the

contrary contained in this “RFP”, BSDM shall reject a Proposal without being liable in any



22

manner whatsoever to the Bidder, if it determines that the Bidder has, directly or indirectly or

through an agent, engaged in corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice (collectively the “Prohibited Practices”) in the

Selection Process. In such an event, the BSDM shall, without prejudice to its any other rights or

remedies, forfeit and appropriate the Proposal Security or Performance Guarantee as

damages payable to the BSDM for, inter alia, time, cost and effort of the BSDM, in regard to

the “RFP”, including consideration and evaluation of such Bidder’s Proposal.

B. Without prejudice to the rights of the BSDM and the rights and remedies which the BSDM may

have under the LOA or the Agreement, if an Bidder or Project Management Consultant, as the

case may be, is found by the BSDM to have directly or indirectly or through an agent, engaged

or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice

or restrictive practice during the Selection Process, or after the issue of the LOA or the

execution of the Agreement, such Bidder or Project Management Consultant shall not be

eligible to participate in any tender or “RFP” issued by the BSDM during assignment period

from the date such Bidder or Project Management Consultant, as the case may be, is found by

the BSDM to have directly or through an agent, engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice, as the case

may be.

C. For the purposes of this Clause, the following terms shall have the meaning hereinafter

respectively assigned to them:

(a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the action of any person connected with the

Selection Process (for avoidance of doubt, offering of employment to or employing or

engaging in any manner whatsoever, directly or indirectly, any official of the BSDM who is

or has been associated in any manner, directly or indirectly with the Selection Process or

the LOA or has dealt with matters concerning the Agreement or arising there from, before

or after the execution thereof, at any time prior to the expiry of one year from the date

such official resigns or retires from or otherwise ceases to be in the service of the BSDM,

shall be deemed to constitute influencing the actions of a person connected with the

Selection Process; or (ii) engaging in any manner whatsoever, whether during the Selection

Process or after the issue of the LOA or after the execution of the Agreement, as the case

may be, any person in respect of any matter relating to the Project or the LOA or the

Agreement, who at any time has been or is a legal, financial or technical/ adviser of the

BSDM in relation to any matter concerning the Project;

(b) “fraudulent practice” means a misrepresentation or omission of facts or disclosure of

incomplete facts, in order to influence the Selection Process;



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(c) “coercive practice” means impairing or harming or threatening to impair or harm, directly

or indirectly, any persons or property to influence any person’s participation or action in

the Selection Process;

(d) “undesirable practice” means (i) establishing contact with any person connected with or

employed or engaged by the BSDM with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the Selection Process; or (ii) having a

Conflict of Interest; and

(e) “Restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full and fair

competition in the Selection Process.

9.4 Eligibility

It will be the Project Management Consultant’s responsibility to ensure that it meets the eligibility

requirements as established in clause 20a of section 2

9.5 Qualification to the bid

The bids may be submitted as per the pre-qualification criterion indicated in clause 20a of the

Data Sheet.

9.6 General Considerations

In preparing the Proposal, the Project Management Consultant is expected to examine the RFP

in detail. Material deficiencies in providing the information requested in the RFP may result in

rejection of the Proposal.

9.7 Cost of Preparation of Proposal

The Project Management Consultant shall bear all costs associated with the preparation and

submission of its Proposal, and BSDM shall not be responsible or liable for those costs,

regardless of the conduct or outcome of the selection process. BSDM is not bound to accept any

proposal, and reserves the right to annul the selection process at any time prior to Contract

award, without thereby incurring any liability to the Project Management Consultant.

9.8 Language

The Proposal, as well as all correspondence and documents relating to the Proposal exchanged

between the Project Management Consultant and BSDM, shall be written in English Language.



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9.9 Documents comprising the proposal

A. The Proposal shall comprise the documents and forms listed in the Data Sheet.

B. The Project Management Consultant shall include a statement of an undertaking of the

Project Management Consultant to observe, in competing for and executing a contract,

Indian laws against fraud and corruption (including bribery).

9.10 Only one proposal

The Project Management Consultant shall submit only one Proposal.

9.11 Proposal Validity

A. The Project Management Consultant’s Proposal must remain valid for at least 120 days after

the Proposal submission deadline. A bid valid for a shorter period shall be rejected by the

tendering BSDM as nonresponsive bid

B. In exceptional circumstances, prior to the expiration of the bid validity period, the tendering

BSDM may request bidders to extend the period of validity of their Bids. The EMD shall also be

extended for a corresponding period. A bidder may refuse the request without forfeiting its

bid security i.e. EMD. A bidder granting the request shall not be required or permitted to

modify its bid. The request and the responses shall be made in writing.

C. If it is established that any Key Expert nominated in the Project Management Consultant’s

Proposal was not available at the time of Proposal submission or was included in the Proposal

without his/her confirmation, such Proposal shall be disqualified and rejected for further

evaluation.

D. Project Management Consultant cannot change the Key Experts as submitted in response to

the bid, except in case of resignation, medical incapacity or death, and reasons beyond the

control of Project Management Consultant for the period of 2 years from the project start

date unless there is written approval of the CEO of BSDM, approval of which may be provided

in very rare situation. The Key Experts have to be full-time on this project and at the location

mentioned as per the RFP. This clause is non-negotiable and penalties to the extent of 30% of

the fee for the Key Expert as mentioned in FIN 2 (per man-month rate card) may be levied for

the entire balance period of the contract for such change request, unless an acceptable

replacement is provided within 60 days of such change request. After two years of the

contract, Project Management Consultant should ensure that 40% of the proposed team of

Experts remain unchanged. For any change request of Key Expert, the substitute has to be an

individual with similar / better experience & qualifications and accepted in writing by CEO of

BSDM.



25

E. If the client finds that any of the personnel have 1) committed serious misconduct, or have

been charged with having committed a criminal action, or 2) have reasonably caused to be

dissatisfied with the performance of any of the personnel, then the Project Management

Consultant shall, at the Client’s written request specifying the grounds thereof, provide as a

replacement a person with qualifications and experience acceptable to the client.

9.12 Extension of Validity Period

A. BSDM will make its best effort to complete the processing within the proposal’s validity

period. However, should the need arise, BSDM may request, in writing, all Project

Management Consultant who submitted Proposals prior to the submission deadline to

extend the Proposal’s validity.

B. If the Project Management Consultant agrees to extend the validity of its Proposal, it shall

be done without any change in the original Proposal and with the confirmation of the

availability of the Key Experts.

C. The Project Management Consultant has the right to refuse to extend the validity of its

Proposal in which case such Proposal will not be further evaluated.

9.13 Substitution of Key Experts at Validity Extension

A. If any of the Key Experts become unavailable for the extended validity period, the Project

Management Consultant shall provide a written adequate justification and evidence

satisfactory to BSDM together with the substitution request. In such case, a replaced Key

Expert shall have equal or better qualifications and experience than those of the originally

proposed Key Expert.

B. If the Project Management Consultant fails to provide a replacement of any Key Expert

with equal or better qualifications, or if the provided reasons for the replacement or

justification are unacceptable to BSDM, such proposal will be rejected

9.14 Sub-Contracting

A. Project Management Consultants shall not Sub-Contract Scope of work wherever

specifically mentioned. The performance of the subcontracted agency shall be purely the

responsibility of the Project Management Consultant. The Project Management Consultant

shall be purely and wholly held responsible in case the subcontracted agency fails to

perform. Project Management Consultant shall be fully responsible for all acts of

commission and omission.



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9.15 Earnest Money Deposit

A. Every bidder participating in the bidding process must furnish the required earnest money

deposit as specified in the Notice Inviting Bid (NIB).

B. EMD of a bidder lying with Bihar Skill Development Mission in respect of other bids awaiting

decision will not be adjusted towards EMD for the fresh bids. The EMD originally deposited

may, however, be taken into consideration in case bids are re-invited.

C. Form of EMD: The EMD may be deposited in the form of a demand draft or bank guarantee in

favour of “Bihar Skill Development Mission” payable at “Patna”.

D. The EMD shall be valid for the period of Bid Validity as mentioned in the Data Sheet. The same

shall be payable at “Patna”.

E. Refund of EMD: The EMD of unsuccessful bidders shall be refunded soon after final

acceptance of bid and award of contract.

F. EMD of Successful Bidder: EMD of the successful bidder will be returned on submission of the

PBG as mentioned in the RFP

G. Forfeiture of EMD: The EMD taken from the bidder shall be forfeited in the following cases:-

• When the bidder withdraws or modifies his bid proposal after opening of bids.

• When the bidder does not execute the agreement after placement of order within the

specified time. ·

• When the bidder does not deposit the Performance Guarantee in the form of Bank

Guarantee after the work order is placed.

9.16 Clarifications and Amendment of RFP

A. At any time before the proposal submission deadline, BSDM may amend the RFP by issuing an

amendment in writing or by standard electronic means. The amendment shall be binding on

the Project Management Consultants. The Project Management Consultants shall

acknowledge receipt of all amendments in writing.

B. If the amendment is substantial, BSDM may extend the proposal submission deadline to give

the Project Management Consultants reasonable time to take an amendment into account in

their Proposals.

C. The Project Management Consultant may submit a modified Proposal or a modification to any

part of it at any time prior to the proposal submission deadline. No modifications to the

Prequalification or Technical or Financial Proposal shall be accepted after the deadline.

9.17 Preparation of Proposals – Specific Considerations

The Project Management Consultant shall prepare its proposal as per the provisions of RFP.



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9.18 Prequalification Proposal Format and Content

A. It is must to meet all the pre-qualification criteria mentioned in clause 20a of data sheet. The

Technical Proposal will be opened for bidder who meets the each and every prequalification

criterion.

B. The technical and financial proposal of bidder disqualified at prequalification stage will be

returned to the respective bidder’s unopened.

9.19 Technical Proposal Format and Content

i. The Prequalification or Technical Proposal shall not include any financial information. A

Prequalification or Technical Proposal containing material financial information shall be

declared non-responsive.

ii. The Project Management Consultant shall not propose alternative Key Experts. Only one CV

shall be submitted for each Key Expert position. Failure to comply with this requirement will

make the Proposal non-responsive.

iii. The Project Management Consultant cannot change the Key Experts as submitted in response

to the bid, except in case of resignation, medical incapacity or death, and reasons beyond the

control of Project Management Consultant, for the period of 2 years from the project start

date unless there is written approval of the CEO of BSDM, approval of which may be provided

in very rare situation. The Key Experts have to be full-time on this project and at the location

mentioned as per the RFP. This clause is non-negotiable and penalties to the extent of 30% of

the fee for the Key Expert as mentioned in FIN 2 (per man-month rate card) may be levied for

the entire balance period of the contract for such change request, unless an acceptable

replacement is provided within 60 days of such change request.

iv. After two years of the contract the Project Management Consultant has to ensure that 40% of

the proposed team of Experts remain unchanged. For any change request of Key Expert, the

substitute has to be an individual with similar / better experience & qualifications and

accepted in writing by CEO of BSDM.

v. The Project Management Consultant is required to submit a Technical Proposal, as indicated in

the Data Sheet and using the Standard Forms provided in Section 4 of the RFP.



28

9.20 Financial Proposal

The Financial Proposal shall be prepared using the Standard Forms provided in Section 5 Point No

21 and 22 of the RFP. It shall include all costs associated with the assignment including all travel,

lodging, boarding, communication (mobile and landline), and consumables as required for the

project, rentals etc. State will not bear any cost other than the fee mentioned in the financial

proposal.

9.21 Price Adjustment

a. The Project Management Consultant shall agree to carry out any additional assignment during

the assignment period as per instruction of the BSDM, the remuneration of the change

request will be arrived upon by mutual agreement of the scope of work and the Rate-Card

provided by the Project Management Consultant as Fin-2 will be used for the same.

b. This Rate-Card will be valid for the period of the contract (66 months) and will have 10% price

escalation for each year after the contract period, subject to maximum of two years.

9.22 Taxes

a. The Project Management Consultant shall be responsible for meeting all tax liabilities arising

out of the Contract.

b. The income tax etc., if applicable, shall be deducted at source from the payment to the

Selected Bidder as per the law in force at the time of execution of contract.

c. If there would be any increase in the taxes (direct/indirect/local), levies, duties, and fee etc.

whatsoever, and other charges during tenure of contract, the financial burden of the same

shall be borne by the bidder, unless new GST systems comes in force.

d. If any tax exemptions, reductions, allowances or privileges may be available to the selected

bidder, BSDM shall use its best efforts to enable the successful/selected bidder to benefit from

any such tax savings to the maximum allowable extent, unless new GST System comes in force.



29

10. SUBMISSION, OPENING AND EVALUATION.

10.1 Submission, Sealing and Marking of Proposals

1. The Project Management Consultant shall submit a signed and complete Proposal comprising

the documents and forms. The submission can be done by hand.

2. An authorized representative of the Project Management Consultant shall sign the original

submission letters in the required format for the Prequalification Proposal, Technical Proposal

and Financial Proposals. The authorization shall be in the form of a written power of attorney

attached to the Prequalification Proposal.

3. All pages of the bid and where corrections or amendments have been made shall be signed by

the authorized signatory except where the attestation by Gazetted Officer or Chartered

Accountant is required. In case of detection of any forgery, the bid shall summarily be

rejected, EMD shall be forfeited and BSDM may also resort to legal action against the Bidder.

4. Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they

are signed or initialed by the person signing the Proposal.

5. The signed Proposal shall be marked “ORIGINAL”, and its copies marked “COPY” as

appropriate. The number of copies is indicated in the Data Sheet. All copies shall be made

from the signed original. If there are discrepancies between the original and the copies, the

original shall prevail.

6. The original and all the copies of the Prequalification Proposal shall be placed inside of a

sealed envelope clearly marked “PREQUALIFICATION PROPOSAL”,“ENGAGEMENT OF PROJECT

MANAGEMENT CONSULTANT FOR BIHAR SKILLDEVELOPMENT MISSION (BSDM)” reference

number, name and address of the Project Management Consultant, and with a warning “DO

NOT OPEN BEFORE 3:30 PM ON 19 th

June 2015”

7. The original and all the copies of the Technical Proposal shall be placed inside second sealed

envelope clearly marked “TECHNICAL PROPOSAL”, “ENGAGEMENT OF PROJECT

MANAGEMENT CONSULTANT FOR BIHAR SKILL DEVELOPMENT MISSION (BSDM)” reference

number, name and address of the Project Management Consultant, and with a warning “DO

NOT OPENWITH THE PREQUALIFICATION PROPOSAL.”



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8. Similarly, the original Financial Proposal shall be placed inside third sealed envelope clearly

marked “FINANCIAL PROPOSAL”, “ENGAGEMENT OF PROJECT MANAGEMENT

CONSULTANTFOR BIHAR SKILL DEVELOPMENT MISSION (BSDM))” the name of the assignment,

reference number, name and address of the Project Management Consultant, and with a

warning “DONOT OPEN WITH THE TECHNICAL PROPOSAL.”

9. The above three sealed envelopes containing the Prequalification, Technical and Financial

Proposals shall be placed into one outer envelope and sealed. This outer envelope shall bear

the submission address, RFP reference number, “ENGAGEMENT OF PROJECT MANAGEMENT

CONSULTANT FOR BIHAR SKILL DEVELOPMENT MISSION (BSDM)”, Project Management

Consultant’s name and the address, and shall be clearly marked “DO NOT OPEN BEFORE 3:30

PM, dated 19 June 2015”

10. If the envelopes and packages with the Proposal are not sealed and marked as required, BSDM

will assume no responsibility for the misplacement, loss, or premature opening of the

Proposal.

11. The Proposal or its modifications must be sent to the address indicated in the Data Sheet and

received by BSDM no later than the deadline indicated in the Data Sheet, or any extension to

this deadline. Any Proposal or its modification received by BSDM after the deadline shall be

declared late and rejected, and promptly returned unopened.

12. The Pre-Qualification Proposal, Checklist, Technical Proposal and Financial Proposal shall also

be provided in a soft-copy format in different CDs in the respective envelopes.

10.2 Confidentiality

1. From the time the Proposals are opened to the time the Contract is awarded, the Project

Management Consultant should not contact BSDM on any matter related to its

Prequalification, Technical and/or Financial Proposal. Information relating to the evaluation of

Proposals and award recommendations shall not be disclosed to the Project Management

Consultants who submitted the Proposals or to any other party not officially concerned with

the process, until the publication of the Contract award information.

2. Any attempt by shortlisted Project Management Consultants or anyone on behalf of the

Project Management Consultant to influence improperly the Client in the evaluation of the

Proposals or Contract award decisions may result in the rejection of its Proposal

3. Notwithstanding the above provisions, from the time of the Proposals‟ opening to the time of

Contract award publication, if a Project Management Consultant wishes to contact BSDM on

any matter related to the selection process, it should do so only in writing.



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10.3 Amendment to “RFP”

At any time prior to the deadline for submission of Proposal, subsequent to the pre offer meet,

the BSDM may, for any reason, whether at its own initiative or in response to clarifications

requested by an Bidder, modify the “RFP” document by the issuance of Addendum/ Amendment

and posting it on the Official Website. In order to afford the Bidders a reasonable time for taking

an amendment into account, or for any other reason, the BSDM may, in its sole discretion, extend

the Proposal Due Date.

10.4 Bid Preparation

The Bidder shall be responsible for all cost associated with the preparation of its Bid and its

participation in the selection process. BSDM shall not be responsible nor in any way liable for such

cost, regardless of the conduct or outcome of the selection process. Please note that the BSDM

reserves the right to reject all or any of the offers without assigning any reason whatsoever.

10.5 Withdrawal of Bid

The Bidder shall be responsible for all cost associated with the preparation of its Bid and its

participation in the selection process. BSDM shall not be responsible nor in any way liable for such

cost, regardless of the conduct or outcome of the selection process. Please note that the BSDM

reserves the right to reject all or any of the offers without assigning any reason whatsoever and

cancel the RFP.

10.6 Opening of Proposals

1. BSDM shall conduct the opening of the Prequalification Proposals in the presence of the all

bidder’s authorized representatives who choose to attend (in person). The opening date, time

and the address are stated in the Data Sheet. The envelopes with the Technical and Financial

Proposal shall remain sealed until they are opened.

2. At the opening of the Prequalification Proposals the following shall be read out: (i) the name of

project management consultant (II) the presence or absence of a duly sealed envelop with the

Technical and Financial Proposal; and (iii) any other information deemed appropriate or as

indicated in the Data Sheet.

10.7 Proposals Evaluation

1. The evaluators of the Prequalification proposal or Technical Proposals shall have no access to

the Financial Proposals until the technical evaluation is concluded.

2. The Project Management Consultant is not permitted to alter or modify its Proposal in any

way after the proposal submission deadline. While evaluating the Proposals, the Client will



32

conduct the valuation on the basis of the submitted Prequalification, Technical and Financial

Proposals. However, the BSDM may seek clarification on the information.

10.8 Evaluation of Prequalification and Technical Proposals

1. The Bidder shall be selected on the basis of Combined Quality cum Cost Based System(QCBS),

whereby technical proposal will be allotted weightage of 70% and financial proposal will be

allotted weightage of 30%.

2. The proposal with the lowest bid shall be given a financial score of 100 and the other

proposals shall be given financial scores that are inversely proportionate to their bid.

3. The formula for determining the financial score (Sf) of all other Proposals is calculated as

following:

4. Sf = 100 x Fm/F in which “Sf” is the financial score, “Fm” is the lowest price, and “F” is the

proposal under consideration

5. The weights given to the Technical (T) and Financial (P) Proposals are 70 and 30 respectively.

6. Proposals are ranked according to their combined Technical (St) and Financial (Sf) scores using

the weights (T + P = 100) as follows: -

7. S = St x T% + Sf x P%

8. Any Technical bid with score less than 70 marks will be rejected and their financial bids will not

be opened.

9. All other Financial Proposals are returned unopened after the Contract negotiations are

successfully concluded and the Contract is signed



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11. OPENING OF FINANCIAL PROPOSALS

a. After the technical evaluation is completed, BSDM shall inform those Project Management

Consultants whose Proposals were considered non- responsive to the RFP or did not meet the

minimum qualifying technical score (and shall provide information relating to the Project

Management Consultant’s overall technical score, as well as scores obtained for each criterion

and sub-criterion) that their Financial Proposals will be returned unopened after completing

the selection process and Contract signing. BSDM shall simultaneously notify in writing to

those Project Management Consultants that have achieved the minimum overall technical

score and inform them of the date, time and location for the opening of the Financial

Proposals.

b. The Financial Proposals shall be opened by BSDM in the presence of the representatives of

those Project Management Consultants. At the opening, the names of the Project

Management Consultants, and the overall technical scores, including the breakdown by

criterion, shall be read aloud. The Financial Proposals will then be inspected to confirm that

they have remained sealed and unopened. These Financial Proposals shall be then opened,

and the total prices read aloud and recorded.

11.1 Correction of Errors

1. Activities and items described in the Technical Proposal but not priced in the Financial

Proposal, shall be assumed to be included in the prices of other activities or items, and no

corrections are made to the proposal.

2. BSDM will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they

fail to reflect all inputs included for the respective activities or items in the Technical Proposal.

In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii)

between the amount derived by multiplication of unit price with quantity and the total price,

or (iii) between words and figures, the former will prevail.

11.2 Taxes

The Client’s evaluation of the Project Management Consultant’s Financial Proposal shall

include all taxes (direct/indirect/local), duties and levies etc. whatsoever, as applicable, in

accordance with the instructions in the Data Sheet.



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11.3 Award

a. After issuance of LOI by BSDM, the selected bidder shall submit Performance Bank Guarantee

and shall sign the contract with BSDM within 15 days. BSDM shall then issue the letter of

award to the selected bidder and publish the award information as per the instructions in the

Data Sheet; and promptly notify the other shortlisted Project Management Consultants.

b. The Project Management Consultant is expected to commence the assignment on the date

and at the location specified in the Data Sheet.

c. Failure to comply to 11.3.a and/or 11.3.b in stipulated period, BSDM will be at liberty to invite

next qualified bidder for award of the project.

11.4 Performance Guarantee and Liquidity Damages

A. Within 15 days from the date of Letter of Invitation (LOI) from BSDM, the successful Project

Management Consultant company/firm shall furnish the Performance Guarantee of an

amount equal to 5% of its Financial Proposal, by way of Bank Guarantee issued by one of the

Nationalized/Scheduled Banks in India for the due performance of the Assignment in the

format at Appendix-I.

B. The BG submitted against the mobilization fee will be for 66 months

C. The selected Project Management Consultant shall submit the Bank Guarantee for

Performance Guarantee for 66 months.

D. Refund of PG& BG: The PG & BG shall be refunded within six months from the date of

successful completion of the assignment

E. Forfeiture of PG: PG shall be forfeited in the following cases:

• When any terms and condition of the contract is breached.

• When the selected Bidder fails to commence the services or fails to provide

deliverables after partially executing the purchase/work order

F. The Resource has to follow the working hours, working days and Holidays of Government of

Bihar. However resource shall be available on a holiday if so is required by BSDM. No extra

payments will be made for working on extended hours/Saturdays/Sundays/Holidays to meet

the committed/required time schedules.

11.5 Liquidity Damages

1. Except as provided under clause “Force Majeure”, if the selected bidder fails to deliver

Services within the period specified in the Contract, BSDM may without prejudice to all its



35

other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a

sum as specified in penalty clause for delay until actual delivery, up to a maximum deduction

of the percentage specified in the bidding document and/ or contract. Once the maximum is

reached, BSDM may terminate the Contract pursuant to clause “Termination”.

2. The time specified for delivery in the tender form shall be deemed to be the essence of the

contract and the selected bidder shall arrange services within the specified period.

3. Delivery period may be extended with or without liquidated damages, if the delay in the

supply of service is on account of hindrances beyond the control of the selected bidder.

4. The selected bidder shall request in writing to tendering BSDM giving reasons for extending

the delivery period of service, if he finds himself unable to complete the supply of service

within the stipulated delivery period. This request shall be submitted as soon as a hindrance in

delivery of service occurs or within 15 days from such occurrence but before expiry of

stipulated period of delivery of service after which such request shall not be entertained

5. BSDM shall examine the justification of causes of hindrance in the delivery of service and the

period of delay occurred due to that and grants extension with or without liquidated damages.

6. If BSDM agrees to extend the delivery period/ schedule, an amendment to the contract with

suitable denial clauses and with or without liquidated damages, as the case may be, shall be

issued. The amendment letter shall mention that no extra price or additional cost for any

reason, whatsoever beyond the contracted cost shall be paid for the delayed supply of service.

7. It shall be at the discretion of the concerned BSDM to accept or not to accept the supply of

services rendered by the Project Management Consultant after the expiry of the stipulated

delivery period, if no formal extension in delivery period has been applied and granted. BSDM

shall have right to cancel the contract with respect to undelivered service.

8. If BSDM is in need of the service rendered after expiry of the stipulated delivery period, it may

accept the services and issue a letter of extension in delivery period



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12. PROJECT DELIVERABLES AND PAYMENT TERMS & SCHEDULE

12.1 Commencement of Services:

The date for the commencement of services is within 15 calendar days of contract signing and

shall complete the deployment of the entire work force within 45 days of the contract signing.

.

The Project Management Consultant may withdraw the relevant manpower after meeting

scheduled deliverable, subject to the approval of BSDM

12.2 Project Deliverables

Please refer to the Section 6 The Terms of Reference

12.3 Knowledge Transfer

The Project Management Consultant will initiate the knowledge transfer to the BSDM staff from

the 54th Month of the project and complete the overall activity by 60th Month. From 61st to 66th

month of the project, BSDM staff will lead the PMU and the Project Management Consultant will

provide support.

Note to Project Management Consultants: {Upon full and final payment, Client shall have a

perpetual, nontransferable, non-exclusive paid-up right and license for purposes of its internal

business to use, copy, modify and prepare derivative works of the Deliverables developed in the

course of the Services hereunder, subject to any restrictions of any third-party materials

embodied in the Deliverables and disclosed to Client. All other rights in the Deliverables and

related intellectual property rights shall be the sole and exclusive property of Prime Bidder/

concern agency and/or are hereby assigned to Prime Bidder/ concern agency. Subject to

obligations of confidentiality, each party shall be free to use the concepts, techniques and know-

how used and developed on the Project. In any event, Prime Bidder/ concern agency shall

continue to be free to perform similar services and develop Deliverables that may be similar or

which may be competitive with those produced hereunder for itself or its other clients using its

general knowledge, skills and experience that are acquired or used in the course of providing the

Services}.

12.4 Period of Completion of assignment:

The project duration is of 66 months from the date of the signing of the contract.



37

12.5 Payment Schedule

The quarterly invoice will be generated and submitted on the last working day of the quarter to

the BSDM by the Project Management Consultant. If there is no objection in terms of

performance, deliverable or invoice value, is raised in 15 days from the invoice date by the BSDM,

the invoice and the deliverables will be deemed accepted by the BSDM. Please refer to Section 7

of the document for the milestones & quarterly performance based payment schedules. All

payments will be strictly done as per the conditions put in the Section 7.

12.6 Penalty Clause:

In case the deliverable is delayed beyond 15 days from the submission date or the revised

completion date (as agreed by BSDM in writing), and which is under the control of the Project

Management Consultant then a penalty will be on the amount of requisite fee of that deliverable,

shall be payable by the Project Management Consultant to BSDM, which will be mutually agreed

upon by BSDM and Project Management Consultant Please refer to Section 7 of the document for

the milestones & quarterly performance based payment schedules. All payments will be strictly

done as per the conditions put in the Section 7.

12.7 Payments to the Project Management Consultant:

A. Project Management Consultant will follow a quarterly invoicing process. All the deliverables

for the quarter will be submitted as per the timelines as per the Deliverables mentioned in

Section 6 or mutually agreed upon during the project inception stage.

B. The consolidated quarterly invoice will be generated and submitted on the last working day of

the quarter to the BSDM.

C. The deliverables & the quarterly invoice will be assessed by the 3rd Party Assessor on request

from BSDM. If there is no objection in terms of performance, deliverable or invoice value, is

raised in 15 days from the invoice date by the 3rd Party Assessor or BSDM, the invoice and the

deliverables will be deemed accepted by the BSDM, and will be good for payment.

D. BSDM will then pay to Project Management Consultant in next 15 days.

12.8 Third Party Assessment of the Deliverables

BSDM may appoint a team of experts for regular assessment of the deliverables of the Project

Management Consultant before they are sent to the BSDM committee for payment release. This

team will work in close coordination with the Project Management Consultant, BSDM and District

Administration for any ground level issue resolutions too.



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12.9 Conduct of Project Management Consultant Manpower:

The conduct of Project Management Consultant will be in line with best practices throughout the

term of the contract. Attendance and punctuality will be minimum expectations from the

resources deployed in Center (Delhi), State Headquarters (Patna) and districts.

1. Each office of the Project Management Consultant will have biometric attendance monitoring

system and regular attendance of personnel will be monitored by BSDM. Attendance of

personnel on travel or field duty can be certified by PMC’s DPMU Manager or SPMU Project

Director.

2. The Project Management Consultant will provide the resources like desktops, laptops,

furniture, printers and internet connectivity (Data card etc)

3. It is expected that in a quarter minimum 85% of aggregated attendance at the DPMU and 90%

at the SPMU & CPMU is maintained and reported as part of the District Performance Reports

Monthly.

4. Any absenteeism other than for valid reasons (submitted & approved either before the leave

or at most 5 days of leave) beyond 5 days, BSDM will have the right to deduction of Rs.2000

per day for the resource. This will be calculated on a monthly basis and the amount will be

deducted from the Quarterly Payments.

5. BSDM will allow without a written permission of movement of DPMU staff to such districts

where expected increase of load happens.

12.10 Earnest Money Deposit (EMD):

The Bidder shall furnish an interest free EMD of INR 3, 00,00,000 (Rupees Three Crores only) at

the time of submitting the proposal in the form of a Demand Draft or Bank Guarantee issued by

one of the Nationalized /Scheduled Banks in India in favour of the Bihar Skill Development Mission

payable at Patna, refundable not later than 120 days from the date of submission of offer except

in-case of the two highest ranked bidders. In the event that the first ranked Bidder commences

the assignment, the second ranked Bidder, who has been kept in reserve, shall be refunded its

EMD within120 days from the date of submission of offer. The Selected Bidder’s EMD shall be

refunded upon the Bidder submitting the performance guarantee.

12.11 Performance Guarantee:

Within 15 days from the date of Letter of Invitation (LOI) from BSDM, the successful Project

Management Consultant company/firm shall furnish the Performance Guarantee of an amount

equal to 5% of its Financial Proposal by way of Bank Guarantee issued by one of the Nationalized

Banks / Scheduled Banks in India for the due performance of the Assignment in the format



39

enclosed. The selected Project Management Consultant shall submit the Bank Guarantee for

Performance Guarantee for 66 months.

12.12 Other Terms & Conditions

12.12.1 Interpretation

If the context so requires it, singular means plural and vice versa

12.12.2 Entire Agreement:

The Contract constitutes the entire agreement between the BSDM and the Selected bidder and

supersedes all communications, negotiations and agreements (whether written or oral) of parties

with respect thereto made prior to the date of Contract.

12.12.3 Amendment:

No amendment or other variation of the Contract shall be valid unless it is in writing, is dated,

expressly refers to the Contract, and is signed by a duly authorized representative of each party

thereto.

12.12.4 Non-waiver:

Subject to the condition below, no relaxation, forbearance, delay, or indulgence by either party in

enforcing any of the terms and conditions of the Contract or the granting of time by either party

to the other shall prejudice, affect, or restrict the rights of that party under the Contract, neither

shall any waiver by either party of any breach of Contract operate as waiver of any subsequent or

continuing breach of Contract.

Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing, dated,

and signed by an authorized representative of the party granting such waiver, and must specify

the right and the extent to which it is being waived.

12.12.5 Severability:

If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable,

such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any

other provisions and conditions of the Contract.



40

12.13 Governing Law

The Contract shall be governed by and interpreted in accordance with the laws of the Bihar State/

the Country (India) and under the jurisdiction of Patna Court.

12.14 Force Majeure

12.14.1 Definition:

• For the purposes of this Agreement, “Force Majeure” means an event which is beyond the

reasonable control of a Party, and which makes a Party’s performance of its obligations

hereunder impossible or so impractical as reasonably to be considered impossible in the

circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire,

explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other

industrial action (except where such strikes, lockouts or other industrial action are within the

power of the Party invoking Force Majeure to prevent), confiscation or any other action by

government agencies.

• Force Majeure shall not include (i) any event which is caused by the negligence or intentional

action of a Party or agents employees thereof, nor (ii) any event which a diligent Party could

reasonably have been expected to both (A) take into account at the time of the conclusion of

this Agreement and (B) avoid or overcome in the carrying out of its obligations hereunder

• Force Majeure shall not include insufficiency of funds or failure to make any payment required

hereunder

• The Force Majeure would be applied to only those Districts which have been so stated by CEO,

BSDM in writing; is part of Government of Bihar directives and is agreed by Project

Management Consultant. Payments of the non-impacted districts will be calculated and given

as per the payment schedule and Project Management Consultant will not be penalized for the

nonperformance of the force majeure applied districts. Computing of annual and quarterly

performance will also be adjusted on pro rata basis.

• BSDM will decide the eventuality of Force Majeure which will be binding on both the parties

12.14.2 No breach of Agreement

The failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a

breach of, or default under, this Agreement in sofar as such inability arises from an event of Force

Majeure, provided that the Party affected by such an event has taken all reasonable precautions,

due care and reasonable alternative measures, all with the objective of carrying out the terms and

conditions of this Agreement. The Project Management Consultant shall not be liable for

forfeiture of its PG or/ and BG, if and to the extent that it’s delay in performance or other failure

to perform its obligations under the Contracts the result of the Force Majeure.



41

12.14.3 Measures to be taken

• A Party affected by an event of Force Majeure shall take all reasonable measures to remove

such Party’s inability to fulfill its obligations hereunder with a minimum of delay.

• A Party affected by an event of Force Majeure shall notify the other Party of such event as

soon as possible, and in any event not later than fourteen (14) days following the occurrence

of such event, providing evidence of the nature and cause of such event, and shall similarly

give notice of the restoration of normal conditions as soon as possible.

• The Parties shall take all reasonable measures to minimize the consequences of any event of

Force Majeure.

12.14.4 Extension of time

Any period within which a Party shall, pursuant to this Agreement, complete any action or task,

shall be extended for a period equal to the time during which such Party was unable to perform

such actions a result of Force Majeure.

12.14.5 Payments

The Force Majeure is applied to only those Districts which have been so stated by CEO, BSDM in

writing; is part of Government of Bihar directives and is agreed by Project Management

Consultant. Payments of the non-impacted districts will be calculated and given as per the

payment schedule and Project Management Consultant will not be penalized for the non-

performance of the force majeure applied districts. Computing of annual and quarterly

performance will also be adjusted on pro rata basis. In the event of Force Majeure is applied to

the whole state of Bihar, then BSDM will continue to follow the payment schedule by giving

concession to Project Management Consultant of non-submission of deliverables for the period of

3 months. Post which, either party is allowed to terminate the contract under the clause

Termination for Convenience.

12.14.6 Consultation

Not later than thirty (30) days after the Project Management Consultant has, as the result of an

event of , become unable to perform a material portion of the Services, the Parties shall consult

with each other with a view to agreeing on appropriate measures to be taken in the

circumstances.



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12.15 Change Orders and Contract Amendments

1. BSDM may at any time order the selected bidder through Notice, to make changes within the

general scope of the Contract in case of services to be provided by the selected bidder.

2. If any such change causes an increase or decrease in the cost of, or the time required for, the

selected bidder’s performance of any provisions under the Contract, an equitable adjustment

shall be made in the Contract Price or in the Delivery and Completion Schedule, or both, and

the Contract shall accordingly be amended. Any claims by the selected bidder for adjustment

under this clause must be asserted within thirty (30) days from the date of the selected

bidder’s receipt of the BSDM‟s order. The rate-contract enclosed in the Fin-2 will be used to

calculate the cost of the additional work/ change request.

3. This Rate-Card will be valid for the period of the contract (66 months) and will have 10%price

escalation for each year after the contract period.

12.16 Termination Clauses

12.16.1 Termination for Default

• BSDM may, without prejudice to any other remedy for breach of contract, by a written

notice of default of at least 60 days sent to the selected bidder, terminate the contract in

whole or in part provided a cure period of not less than 90 days is given to the selected

bidder to rectify the breach:

• If the selected bidder fails to deliver any or all quantities of the service within the time

period specified in the contract, or any extension thereof granted by BSDM; or

• If the selected bidder fails to perform any other obligation under the contract within the

specified period of delivery of service or any extension granted thereof; or

• If the selected bidder, in the judgment of the BSDM, is found to be engaged in corrupt,

fraudulent, collusive, or coercive practices in competing for or in executing the contract.

• If the selected bidder commits breach of any condition of the contract

• If BSDM terminates the contract in whole or in part, amount of PG shall be forfeited.

12.16.2 Termination for Insolvency

BSDM may at any time terminate the Contract by giving a written notice of at least 30 days to the

selected bidder, if the selected bidder becomes bankrupt or otherwise insolvent. In such event,

termination will be without compensation to the selected bidder, provided that such termination



43

will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter

to BSDM.

12.16.3 Termination for Convenience

• BSDM, by a written notice of at least 60 days sent to the selected bidder, may terminate the

Contract, in whole or in part, at any time for its convenience. The Notice of termination shall

specify that termination is for BSDM‟s convenience, the extent to which performance of the

selected bidder under the Contract is terminated, and the date upon which such termination

becomes effective.

• In such case, BSDM will pay for all the pending invoices as well as the work done till that date

by the Project Management Consultant.

• In addition to above clause, BSDM will compensate the Project Management Consultant with

30 days of Fee of all three components, i.e. CPMU, SPMU& DPMU.

• Depending on merits of the case the selected bidder may be appropriately compensated on

mutually agreed terms for the loss incurred by the contract if any due to such termination.

• Limitation of Liability- In no event shall either party be liable for consequential, incidental,

indirect, or punitive loss, damage or expenses (including lost profits). The selected bidder shall

not be liable to the other hereunder or in relation hereto (whether in contract, tort, strict

liability or otherwise) for more than the value of the fees to be paid (including any amounts

invoiced but not yet paid) under this Agreement.

12.16.4 Termination by BSDM

• The BSDM may, by not less than thirty (30) days‟ written notice of termination to the Project

Management Consultant, such notice to be given after the occurrence of any of the events,

terminate this Agreement if:

• The Project Management Consultant fails to remedy any breach hereof or any failure in the

performance of its obligations hereunder, as specified in a notice of suspension, within thirty

(30) days of receipt of such notice of suspension or within such further period as the BSDM

may have subsequently granted in writing;

• The Project Management Consultant becomes insolvent or bankrupt or enters into any

agreement with its creditors for relief of debt or take advantage of any law for the benefit of

debtors or goes into liquidation or receivership whether compulsory or voluntary;

• The Project Management Consultant fails to comply with any final decision reached as a result

of arbitration proceedings.

• The Project Management Consultant submits to the BSDM a statement which has a material

effect on the rights, obligations or interests of the BSDM and which the Project Management

Consultant knows to be false;



44

• Any document, information, data or statement submitted by the Project Management

Consultant in its Proposals, based on which the Project Management Consultant was

considered eligible or successful, is found to be false, incorrect or misleading; or

• As the result of Force Majeure, the Project Management Consultant is unable to perform a

material portion of the Services for a period of not less than sixty (60) days

• If the Govt. of Bihar would like to terminate the contract for reasons not attributable to the

Project Management Consultant performance, they will need to clear all invoices for the TC

services up to the date of their notice along with 1 month fee pro-rata fee out of the project

fee for 66 months.

• If the Govt of Bihar would like to terminate the contract for reasons attributable related to the

Project Management Consultant performance, the government will give a rectification notice

for 3 months to TC in writing with specific observations and instructions.

12.16.5 Termination by Project Management Consultant

The Project Management Consultant may, by not less than six (06) month written notice to the

BSDM, such notice to be given after the occurrence of any of the events, terminate this

Agreement if:

• The BSDM is in material breach of its obligations pursuant to this Agreement and has not

remedied the same within forty-five (45) days (or such longer period as the Project

Management Consultant may have subsequently agreed in writing) following the receipt by

the BSDM of the Project Management Consultant’s notice specifying such breach;

• If there are more than 2 un-paid invoices and BSDM fails to remedy the same within 45days of

the submission of the last un-paid invoice

• As the result of Force Majeure, the Project Management Consultant is unable to perform a

material portion of the Services for a period of not less than sixty (60) days; or

• The BSDM fails to comply with any final decision reached as a result of arbitration.

12.16.6 Payment upon Termination

Upon termination of this Agreement all pending payments due till the date of the termination of

the contract will be made by BSDM to the Project Management Consultant within 30 days of the

contract termination.

12.16.7 Suspension

The BSDM may, by written notice of suspension to the Project Management Consultant, without

any obligation (financial or otherwise) suspend all the payments to the Project Management

Consultant here under if the Project Management Consultant shall be in breach of this Agreement



45

or shall fail to perform any of its obligations under this Agreement, including the carrying out of

the Services; provided that such notice of suspension

• shall specify the nature of the breach or failure, and

• shall provide an opportunity to the Project Management Consultant to remedy such breach or

failure within a period not exceeding thirty (30) days after receipt by the Project Management

Consultant of such notice of suspension.

12.17 Cessation of rights and obligations

Upon termination of this Agreement or upon expiration of this Agreement, all rights and

obligations of the Parties hereunder shall cease, except

• such rights and obligations as may have accrued on the date of termination or expiration,

• the obligation of confidentiality set forth in RFP,

12.18 Cessation of Services

Upon termination of this Agreement by notice of either Party to the other the Project

Management Consultant shall, immediately upon dispatch or receipt of such notice, take all

necessary steps to bring the Services to a close in a prompt and orderly manner and shall make

every reasonable effort to keep expenditures for this purpose to a minimum.

12.19 Disputes Resolution

12.19.1 Amicable Settlement

The parties shall use their best efforts to settle amicably all disputes arising out of or in connection

with this Agreement or the interpretation thereof. In the event a dispute, differences or claim

arises in connection with the interpretation or implementation of this agreement, the aggrieved

party shall issue a written notice setting out the Dispute/differences or claim to the other party,

parties shall first attempt to resolve such dispute through mutual consultation. If the dispute is

not resolved as aforesaid within 15 days from the date of receipt of written notice, the matter will

be referred to BSDM, who will take decision within 30 days after such reference. If the dispute is

still not resolved the matter will be referred for Arbitration.

12.19.2 Arbitration

In case the dispute is not resolved, any party may issue a notice of reference, invoking resolution

of disputes through arbitration in accordance with the provisions of the Arbitration Conciliation

Act, 1996. The arbitral proceedings shall be conducted by a sole arbitrator that may be appointed

with the consent of Parties to such dispute. If there is no agreement among the parties to the



46

identity or appointment of such sole arbitrator within 30 days of issue of notice of reference, then

the arbitral proceedings will be conducted by a panel of three arbitrators, one arbitrator to be

appointed by BSDM and other appointed by Project Management Consultant and the third

arbitrator to be mutually appointed by the other two arbitrators in accordance with provisions of

Arbitration and Conciliation Act, 1996. Arbitration proceedings shall be conducted in and the

award shall be made in English language. Arbitration proceedings shall be conducted at Patna and

following are agreed.

The arbitration award shall be final and binding on the Parties, and the Parties agree to be bound

thereby and to act accordingly.

The arbitrator may award to the Party that substantially prevails on merit, its costs and reasonable

expenses (including reasonable fees for counsel).

When any dispute is under arbitration, except for matters under dispute, the Parties shall

continue to exercise their remaining respective rights and fulfill their remaining respective

obligations under this Agreement.

12.20 Disqualification

The bid is liable to be disqualified if:

• Not submitted in accordance with this document.

• During validity of the bid or its extended period, if any, the bidder increases his quoted prices.

During the bid process, if a bidder indulges in any such deliberate act as would jeopardize or

unnecessarily delay the process of bid evaluation and finalization.

• Bid received in incomplete form or not accompanied by bid security amount/all requisite

documents.

• Bid received after due date and time.

• Bidder submits conditional bids.

• Bidder indulges in canvassing in any form to win the contract.

• Bidder sub-contracts any part of the project to or employs the goods or services of any of the

parties having interest in the project.



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12.21 Intellectual Property Rights of the Project

During the operational phase, the responsibility to maintain the IPR would lie with the Project

Management Consultant. The Project Management Consultant shall transfer the Source Code of

software if any & IPR to BSDM, at the time of completion of the assignment.

12.22 Responsibilities of the BSDM

A. All work regarding creation of BSDM Steering committee.

B. Appointment of a single point of contact person, who will coordinate with all

departments/Project Management Consultant/ TSPs/ Call Center etc. Coordination with

various departments and stake holders.

C. Issuance of various government orders/policy amendments as per requirement of the project.

D. Assigning of relevant officials as per project need.

E. Resolution of problems and disputes arising.

F. In coordination with PMC, steps would be taken for additional funding from State/ Center for

smooth functioning of this scheme

G. Timely payments to the Project Management Consultant

H. Facilitate coordination with Placement Agencies/ Certification Agencies/ and other service

providers on need-basis

I. Coordinate & timely Roll-Out of Social Mobilization program and Call Center setup as and

when needed. Social Mobilization is critical for the success of this project and hence BSDM will

take all necessary steps to get this program launched through an experienced3rdparty agency

in this area and the selection process for such an agency will be initiated round the time the TC

kicks off the project. The TC will work closely with the Social Mobilization Agency and provide

it on quarterly basis youth enrolment Target numbers at least one quarter ahead so the

Agency can draw its execution plans – district-wise thereby motivating & driving the youth to

different training centres as per plans jointly agreed between BSDM/ Government of Bihar and

TC.

J. Appointment of Team of Experts for regular assessment of the deliverables of the Project

Management Consultant



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13. SECTION 2. DATA SHEET

13.1 Instructions to Project Management Consultants/ Technical Consultant (ITC)

A. General

ITC Clause Reference

1 Location of the Project: Bihar, India

2 Name of the Client: Bihar Skill Development Mission (a registered Society under Department of

Labour Resources, Government of Bihar).

Method of selection: Combined Quality cum Cost Based System (QCBS)

70:30 with bidder qualification as securing of 70 or more marks in Technical

Evaluation. With a minimum cut-off of 70 marks in the technical evaluation.

3 Financial Proposal to be submitted together with Prequalification and Technical Proposal: Yes

The name of the assignment is: Engagement of Project Management Consultant for Bihar Skill

Development Mission.

4 Pre Bid Consultation meeting held on , 1st

June 2015

Time: 11.30 AM

Address

Conference Hall ,Department of Labour Resources, Government of Bihar,Vikas Bhawan,

Patna- 800015 Mobile : +91 9934856572 Email:[email protected]

5 As Part of RFP No : BSDM/RFP-11/2015-01 dated 20-05-2015, BSDM has already provided inputs,

project data, reports, etc. to facilitate the preparation of the Proposals to different organizations

B. Preparation of Proposals

6 This RFP has been issued in the English language.

Proposals shall be submitted in English language.

All correspondence exchange shall be in English language.

7 The Proposal shall comprise the following:

For TECHNICAL PROPOSAL:

1st Inner Envelope with the Prequalification Proposal:

(1) Prequalification Proposal as per Form Pre-Qual-1

(2) Compliance sheet to prequalification criteria as per Form Pre-Qual-2

(3) Supporting for prequalification proposals as mentioned in clause 20a.

2nd

Inner Envelope with the Technical Proposal:

(4) Power of Attorney to sign the Proposal

(5) TECH-1

(6) TECH-2



49

(7) TECH-3

(8) TECH-4

(9) TECH-5

AND

3rd

Inner Envelope with the Financial Proposal (if applicable):

(1) Financial Proposal Form FIN-1

(2) Financial Proposal Form FIN-2

8 Statement of Undertaking is required As per RFP.

9 Participation of Sub Contractors, Key Experts and Non-Key Experts in more than one Proposal is

permissible : No

10 Proposals must remain valid for 120 calendar days after the proposal submission deadline (i.e.,

until:[insert the date])

11 No further requests for changes in RFP / extension in proposal submission date shall be

accepted

12 Resources Required for 66 months for CPMU and SPMU & 60 months for DPMU

PMU Tier Role Number of Positions

Central PMU located at Delhi Central Program Director 1

Manager CPMU 1

State PMU located at

Patna

Project Director 1

Managers (including 10

Sector Skills Managers)

18

Consultants 7

District PMU located in

each District HQ

District Skills Programme Manager 38

Coordinators 76

TOTAL 142

This is the minimum number of resources required to execute the project, the Project

Management Consultant is free to suggest in their approach & methodology additional resources

and their deployment mechanism, if deemed fit. DPMU resources deployment per district

Classified as A, B & C is enclosed in Appendix IV for minimum & mandatory deployment.

13

Costs & per diem to be provided as actual: No – State will NOT pay any other compensation to the

Project Management Consultant other than the Fees mentioned in the Financial Bid.

14 A price adjustment provision applies to remuneration rates: No for the contract period.

15 The Financial Proposal shall be stated in the following currencies: INR Only

C. Submission, Opening and Evaluation



50

17

The Project Management Consultant must submit:

a) Prequalification Proposal: one (1) original, 1 copy and Soft Copy in CD;

b) Technical Proposal: one (1) original, 1 copy and Soft Copy in CD;

c) Financial Proposal: one (1) original.

18

The Proposals must be submitted by: 22/06/2015 3:00 PM

The Proposal submission address is:




Vikas Bhawan,

Patna- 800015

19

An online option of the opening of the Proposals is offered: No

The opening shall take place at:

Conference Hall

Department of Labour Resources, Government of Bihar,

Vikas Bhawan, Patna- 800015

Date: 22/06/2015 Time: 3.30PM

Opening of Bids

All the bids received till the due date and time shall be opened by BSDM in the presence of

bidders, as per the schedule (subject to change and early notification to bidders) indicated in the

Schedule for Invitation of RFP.

20

Criteria, sub-criteria, and point system for the evaluation of the Pre- Qualification and Full Technical Proposals:

a. Pre-Qualification criteria

Sr. No.

Eligibility Criteria Documentary Evidence

1 The bidder should be a single Business Entity. (Any kind of

consortium is not allowed) For the purpose of this Invitation

for RFP document, a Business Entity shall mean a company

registered in India under the Companies Act 1956, or a

partnership firm registered under the Limited Liability

Partnership Act of 2008, and operating for the last 10 years

in Business Consulting as of March 31, 2015.

Certificates of Registration / Incorporation.



51

2 The bidder should have a minimal annual turnover of INR 50

Crores from Indian operations in business consulting services

in each of the previous three financial years ( FY 2012, 2013

and 2014)

Certificate from Statutory

Audit supporting the

turnover from business

consulting / advisory

services in India for the

last 3 years

3 The bidder should have a minimum annual turnover of INR

10 Crores from Government consulting services in India in

each of the last 3 financial years ( FY 2012, 2013 and 2014)

Certificate from

statutory auditor

4 Bidding firm should have more than 500 People in the

Consulting/Advisory division payroll

Self-certification from

the HR Head or

Authorized Signatory

5 The Bidder should have worked on at-least 1 Skill

Development Project during the last 3 years, value >= INR 5

Cr, with any Central Govt./ State Govt./ NSDC/ State Skill

Development Mission/ Multilateral Funding Agency, in India

Signed Work Order or

Agreement should be

provided.

6 Experience of at least five Government Projects in Project

Management, in India with (Central/ State Government

Department /Agency or Multi Lateral Funding Agency project

in India) for which it should have executed / under execution

advisory projects in excess of INR 3 Crores each (including

taxes), as a Lead Project Management Consultant as part of a

contract (including extension contract if any) in the last 5

years and atleast 3 should be completed satisfactorily.

Signed Work Order or

Agreement should be

provided. Satisfactory

completion certificate

from purchaser.

7 The bidder should not have been blacklisted by any State /

Central Government in India/PSUs as on bid submission date

for corrupt, fraudulent or any other unethical business

practices or for any other reason.

Bidder Should submit the

affidavit.

Note: It is must for Bidder to qualify the each and every pre-qualification criterion mentioned in this

section. The technical and financial proposal of disqualified bidder at prequalification stage will be retuned

unopened



52

The summary of the PQ may be provided as per the format placed at Pre-Qual-2.

b.Technical Evaluation Criterion S. No. Criteria Marks

1 Relevant Experience of the Bidder: Each credential cited must include a brief write-

up on the services provided along with the Purchase order or signed contract or


50

1.1 Experience in Skill Development Projects (Value of Project ) either by the State

Government/ Central Govt. Ministry/Multilateral Funding Agency in India.

● Total Value of Skill Development Projects 1 Marks for Every 50 Lakh

10

1.2 Experience in Skill Development Projects (No of person trained )

Experience of working in a project where number of Students/ Skill Seekers

registered in a single skill development (Please provide the MIS snapshot) project in

India.

5 Marks for Every >= 10 Lakhs person trained

7.5 Marks for Every >= 15 Lakhs person trained

10 Marks For > 20 Lakhs person trained

10

1.3 Experience in Skill Development Projects (No of Project )

Experience of undertaking large Program Management projects in skill development

in last 3 years with an aggregate value of not less than INR 2 cr in India: 2.5 Marks

for every such project

5

1.4 Experience in Bihar :Experience of government projects in Bihar awarded either by

the State Government/ Central Govt. Ministry/Multilateral Funding Agency for

execution in Bihar, greater than Rs.25 Lakhs

2.5 Marks for every such project

5

1.5 Experience of creating Industry linkages by helping state government/Similar

Organisations departments sign MoUs/ Agreements with Private Sector for

investment in the State: 1 Marks for every such project

5

1.6 Experience of conducting project appraisal/due-diligence at skill apex bodies

(NSDC/State Skill Development Mission) to evaluate training partners’ proposal and

selection/empanelment. 1 Marks for every such project

10

1.7 Experience of working with any Sector Skill Councils in India helping them to develop

Occupational Standards for identified job-roles 1 Marks each project

5

2 Skill-sets of key professionals Important - With each CV, Bidders are

required to provide details of contacts like name, designation, project

title, organization name, telephone Number where BSDM may make

references to verify the information provided therein. BSDM reserves

the right to cancel a CV, in-case any information is found incorrect.

35



53

Key

Expert

2.1

CPMU

Central Program Director:

1. Over 12 years of experience with at least 7 years of experience in

managing central and state government relationships,

2. Experience of working full time with private sector organisations/

Government organisations,

3. Work experience in National Skill Programs.

4. Experience in at least 3 large scale projects

5. Post Graduate in Management from premier Institutions.

6

Key

Expert

2.2

CPMU

Manager CPMU

1. Over 5 years of experience with minimum of 3 years’ experience in

working with central/ state government/multi lateral funding

agencies,

2. Experience in co-coordinating with the private sector employers,

3. Experience in formulating Qualification Packs/ National Occupation

Standards/HR in co-ordination with NSDC, Sector Skill Council, State

Skill Missions and the relevant industry.


5. Total Year of Exp. 8 years

3

Key

Expert

2.3

SPMU

Project Director

1. 5 year Experience of managing a training In large organization at

high management level

2. Experience in working in training institutes/ education institutes,

3. Experience of collaboration with at least 10 corporate organizations

for recruitment of educated/trained students,

4. At least 5 years’ experience with a Govt / state PSU/ central PSU,

6. Experience of at least 2 developing countries in skill development/

training other than India,

7. At least 3 years business advisory experience. Graduate in

Engineering / Post Graduate in Management

Total years of experience – 10

6

Key

Expert

2.4

SPMU

Project Manager

1. Experience in Project Management & Implementation – 5+ years,

Experience of managing large teams.

2. Experience of working on at least 3 project or in a role where there

was a skill development initiative

3. Previous experience of working with NSDC, State Skill Mission,

Sector Skill Councils, Private Training Providers

4. Qual: Engineering/MBA

5. Minimum 8 years of professional experience

3

Key

Expert

2.5

SPMU

Manager (Placement)

Expertise on working with organizations dealing with placement

services. Post Graduate in Business Management. Minimum 5 years

2



54

of professional experience

Key

Expert

2.6

SPMU

Manager (Skill Gap and Training Needs Analysis)

Experience of conducting gap analysis with wider stakeholder

consultation- state government, employers, training organizations,

sector skill councils, industry bodies etc. Experience of carrying out at

least two Training needs Analyses for government organizations.

Experience of at least 3 projects of Skill gap analysis covering at least 5

states and 10 large sectors in India, Minimum 10 Years of professional

experience. Post Graduate from a premier Institution

2

Key

Expert

2.7

SPMU

Manager (Social Mobilisation)

Experience in Social Development, Education and Livelihood schemes,

At least 3 years’ experience of advising NGOs, Social Organizations on

community led programs, Experience of working on skills/ training

projects in at least 2 states, Experience and under -standing of growth

aspirations and challenges in mobilization, Post Graduate in

Management from premier institute. At least 5 years’ experience in

training.

Total years of experience 5

1

Key

Expert

2.7 a)

SPMU

Manager (M&E, Grievance redressal)

Experience of working in at least 5 projects in the area of monitoring

and evaluation; At least 8 years’ experience in the development

sector; Experience of working in at least 2 states; Experience of

working in at least one project using web-based monitoring and

evaluation tools;. Post Graduate in Management/ Social

Sector/Economics from a leading academic institution.

. Minimum 8 years of professional experience.

1

Key

Expert

Expert 2.8

SPMU

Manager (MIS)

Experience of working oversight of ICT system (system design,

development and implementation), at least 4 years’ experience of

working on architecture on full life cycle management of enterprise

scale software systems on Enterprise Architecting, architecting e-

governance projects and Solution Architecting. Experience of

creating enterprise solution for at least 3 projects. Experience of

managing a team on System design, development and

implementation, O&M, troubleshooting and technical help desk.

Experience of creating automated systems, BTECH(Computers)/MBA

(IT)/ PGDCA/ MCA, Minimum 7 years of professional experience.

1



55

Key

Expert

2.9

SPMU

Manager – Sector Skills

One Expert from each of the following sectors – Labour, Rural

Development, Information Technology, Health, Agriculture, Industries,

Social Welfare, Urban Development, Tourism, Education. Experience of

working in at least 3 large projects in the sector At least 3 years of

Training / Education/ Capacity Building experience, Post-Graduation in

relevant streams

Minimum 5 years of professional experience.

1 Marks per Sector Skills Profile upto a maximum total of 7

7

Key

Expert

2.10

SPMU

Manager (Finance and Administration)

At least 5 Year experience in Finance and Admin

Experience in the area of gap funding, financial controls, and working

with Govt accounting standards,

Experience of managing engagements involving pre-grant and grant

expenditure evaluations, risk assessments, expenditure verifications,

grant management and program management in India and globally.

Person Should be a qualified Charted Accountant Minimum 8 years of

professional experience

2

Key

Expert

2.11

SPMU

Manager (Operations for Program

Development and Delivery)

5 Year Experience in Project Management Experience in

conceptualizing and integrating various government at state/ central

government schemes B Tech and MBA from leading institutes Total

Years of Experience 8 Years

1



56

3 Approach & Methodology 15

Project Understanding/Approach &Methodology proposed for carrying

out the said assignment

5

Detailed Work Plan 5

Schemes Integration Methodology 2

ICT Approach & Methodology 3

TOTAL 100

21 Project Management Consultant’s Financial Proposal shall include all taxes (direct/indirect/local),

duties and levies etc. whatsoever, as applicable. The income tax, service tax, value added tax, etc.,

if applicable, shall be deducted at source from the payment to the Selected Bidder as per the law

in force at the time of execution of contract. If any tax exemptions, reductions, allowances or

privileges may be available to the successful/ selected bidder, BSDM shall use its best efforts to

enable the successful/selected bidder to benefit from any such tax savings to the maximum

allowable extent.

22 BSDM shall evaluate the Proposals on the basis of their responsiveness to the Terms of Reference

and the RFP, applying the evaluation criteria, sub-criteria and point system specified in the Data

Sheet. However, BSDM may seek clarification on the information submitted by the bidder, if

required.

Each prequalification proposal will be evaluated against the mandatory prequalification

conditions mentioned in Data sheet. A Proposal shall be rejected at this stage if it does not meet

each and every prequalification criterion mentioned in the Data Sheet. Bidders may be invited to

do a Technical Presentation as part of the assessment covering the Approach & Methodology.

Bidder would need to come along with the Project Team comprising of Key Experts positioned

in CPMU & SPMU. Date for the Technical Presentation will be communicated to the shortlisted

bidders Only the Financial proposals of all the technically qualified proposals shall be opened and

the bidder will be selected on the basis of Combined Quality cum Cost Based System (QCBS)

23 Letter of Invitation shall be issued to the successful bidder and shall be invited for signing the

contract.

24 The publication will be done within 15 days after the contract signing.



57

14. SECTION 3. PREQUALIFICATION PROPOSAL – STANDARD FORMS

{All supporting required as per clause 20.a of Data sheet Section 2 along with following

prequalification proposal submission form on the letter head of the Project Management

Consultant.}

Form Pre-Qual-1

PREQUALIFICATION PROPOSAL SUBMISSION FORM

(On the letter head)

{Location, Date}

To:

CEO,




VikasBhawan,

Patna- 800015

Dear Sir,

We, the undersigned, offer to provide the consulting services for Project Management Consultant

(Technical Consultant) to Bihar Skill Development Mission in accordance with your Request for

Proposals dated……….. We are hereby submitting our Proposal, which includes this

Prequalification Proposal, Technical Proposal and a Financial Proposal sealed in a separate

envelope.

We hereby declare that:

(a) All the information and statements made in this Proposal are true and we accept that any

misrepresentation contained in this Proposal may lead to our disqualification by BSDM.

(b) Our Proposal shall be valid and remain binding upon us for the period of time specified in

the Data Sheet clause 10.

(c) We have no conflict of interest as stated in the RFP.

(d) We meet the eligibility requirements as stated in RFP



58

(e) In competing for (and, if the award is made to us, in executing) the Contract, we undertake

to observe the laws against fraud and corruption, including bribery as per RFP.

(f) Except as stated in the ITC &Data Sheet, we undertake to negotiate a Contract on the basis

of the proposed Key Experts. We accept that the substitution of Key Experts for reasons

other than those stated in RFP may lead to the termination of Contract negotiations.

(g) Our Proposal is binding upon us and subject to any modifications resulting from the

Contract negotiations.

We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services

related to the assignment no later than the date indicated in the Data Sheet.

We understand that BSDM is not bound to accept any Proposal that BSDM receives.

We remain,

Yours sincerely,

Authorized Signature {In full and initials}:

Name and Title of Signatory: ___________________________________

Name of Project Management Consultant: ___________________________________

In the capacity of: ___________________________________

Address: ____________________________________

Contact information (phone and e-mail): ___________________________________



59

14.1 Form Pre-Qual-2

14.1.1 COMPLIANCE SHEET FORMAT

(ALL SUPPORTING REQUIRED AS PER CLAUSE 20 a OF DATA SHEET)

# Eligibility Criteria Documentary Evidence

Compliance (Yes/No)

Evidence attached at Page No.

1

The bidder should be a single

Business Entity. (Any kind of

consortium is not allowed) For the

purpose of this Invitation for RFP

document, a Business Entity shall

mean a company registered in India

under the Companies Act 1956, or a

partnership firm registered under the

Limited Liability Partnership Act of

2008, and operating for the last 10

years in Business Consulting as of

March 31, 2015.

Certificates of Registration / Incorporation.

2

The bidder should have a minimal

annual turnover of INR 50 Crores

from Indian operations in business

consulting services in each of the

previous three financial years ( FY

2012, 2013 and 2014)

Certificate from

Statutory Audit

supporting the

turnover from

business

consulting /

advisory services in

India for the

last 3 years

3

The bidder should have a minimum

annual turnover of INR 10 Crores

from Government consulting services

in India in each of the last 3 financial

years ( FY 2012, 2013 and 2014)

Certificate from

statutory auditor

4

Bidding firm should have more than

500 People in the

Consulting/Advisory division payroll

Self-certification

from

the HR Head or

Authorized

Signatory.



60

5

The Bidder should have worked on at-

least 1 Skill Development Project

during the last 3 years, value >= INR 5

Cr, with any Central Govt./ State

Govt./ NSDC/ State Skill Development

Mission/ Multilateral Funding Agency,

in India

Signed Work Order

or

Agreement should

be

provided.

6

Experience of at least five

Government Projects in Project

Management, in India with (Central/

State Government Department

/Agency or multi lateral funding

agency project in India) for which it

should have executed / under

execution advisory projects in excess

of INR 3 Crores each (including taxes),

as a Lead Project Management

Consultant as part of a contract

(including extension contract if any) in

the last 5 years and at least 3 should

be completed satisfactorily.

Signed Work Order

or

Agreement should

be

provided.

Satisfactory

completion

certificate from

purchaser.

7

The bidder should not have been

blacklisted by any State / Central

Government in India/PSUs as on bid

submission date for corrupt,

fraudulent or any other unethical

business practices or for any other

reason.

Bidder Should

submit the affidavit



61

14.1.2 B. Technical Evaluation Criterion Complience Sheet

S. No. Criteria Documentary Evidence

Compliance (Yes/No)

Evidence Page No.

1 Relevant Experience of the Bidder(Each credential cited

must include a brief write-up on the services provided

along with the Purchase order or signed contract or


1.1 Experience in Skill Development Projects (Value of

Project ) either by the State Government/ Central Govt.

Ministry/Multilateral Funding Agency in India.

● Total Value of Skill Development Projects 1 Marks for

Every 50 Lakh

1.2 Experience in Skill Development Projects (No of person

trained )

Experience of working in a project where number of

Students/ Skill Seekers registered in a single skill

development (Please provide the MIS snapshot) project in

India.

5 Marks for Every >= 10 Lakhs person trained

7.5 Marks for Every >= 15 Lakhs person trained

10 Marks For > 20 Lakhs person trained

1.3 Experience in Skill Development Projects (No of Project )

Experience of undertaking large Program Management

projects in skill development in last 3 years with an

aggregate value of not less than INR 2 cr in India: 2.5

Marks for every such project

1.4 Experience in Bihar :Experience of government projects

in Bihar awarded either by the State Government/ Central

Govt. Ministry/Multilateral Funding Agency for execution

in Bihar, greater than Rs.25 Lakhs

2.5 Marks for every such project

1.5 Experience of creating Industry linkages by helping state

government/Similar Organisations departments sign

MoUs/ Agreements with Private Sector for investment in

the State: 1 Marks for every such project

1.6 Experience of conducting project appraisal/due-diligence

at skill apex bodies (NSDC/State Skill Development

Mission) to evaluate training partners’ proposal and

selection/empanelment. 1 Marks for every such project



62

1.7 Experience of working with any Sector Skill Councils in

India helping them to develop Occupational Standards for

identified job-roles 1 Marks each project

2. Skill-sets of key professionals CV Details

Documentary Evidence

Compliance (Yes/No)

Evidence Page No.

Key

Expert

2.1

CPMU

Central Program Director:

Over 12 years of experience with at least 7

years of experience in managing central and

state government relationships,

Experience of working full time with private

sector organizations / Government

organisations,

Work experience in National Skill Programs .

Experience in at least 3 large scale projects

Post Graduate in Management from premier

Institutions.

Key

Expert

2.2

CPMU

Manager CPMU

1. Over 5 years of experience with minimum

of 3 years’ experience in working with

central/ state government/multilateral

funding agencies,

2. Experience in co-coordinating with the

private sector employers,

3. Experience in formulating Qualification

Packs/ National Occupation Standards/HR in

co-ordination with NSDC, Sector Skill

Council, State Skill Missions and the relevant

industry.

4. Post Graduate in Management from

premier Institutions.


Key

Expert

2.3

SPMU

Project Director

1. 5 year Experience of managing a training

In large organization at high management

level

2. Experience in working in training

institutes/ education institutes,

3. Experience of collaboration with at least

10 corporate organizations for recruitment

of educated/trained students,

4. At least 5 years’ experience with a Govt /

state PSU/ central PSU,

6. Experience of at least 2 developing



63

countries in skill development/ training

other than India,

7. At least 3 years business advisory

experience. Graduate in Engineering / Post

Graduate in Management


Key

Expert

2.4

SPMU

Project Manager

Experience in Project Management &

Implementation – 5+ years, Experience

of managing large teams.

Experience of working on at least 3

project or in a role where there was a

skill development initiative

Previous experience of working with

NSDC, State Skill Mission, Sector Skill

Councils, Private Training Providers

Qual: Engineering/MBA

Minimum 8 years of professional

experience

Key

Expert

2.5

SPMU

Manager (Placement)

Expertise on working with organizations

dealing with placement services. Post

Graduate in Business Management.


experience

Key

Expert

2.6

SPMU

Manager (Skill Gap and Training Needs

Analysis)

Experience of conducting gap analysis with

wider stakeholder consultation- state

government, employers, training

organizations, sector skill councils, industry

bodies etc. Experience of carrying out at

least two Training needs Analyses for

government organizations. Experience of at

least 3 projects of Skill gap analysis covering

at least 5 states and 10 large sectors in

India, Minimum 10 Years of professional

experience. Post Graduate from a premier

Institution



64

Key

Expert

2.7

SPMU


Experience in Social Development,

Education and Livelihood schemes, At least

3 years’ experience of advising NGOs, Social

Organizations on community led programs,

Experience of working on skills/ training

projects in at least 2 states, Experience and

under -standing of growth aspirations and

challenges in mobilization, Post Graduate in

Management from premier institute. At

least 5 years’ experience in training.


Key

Expert

2.7 a)

SPMU


Experience of working in at least 5

projects in the area of monitoring and

evaluation; At least 8 years’ experience in

the development sector; Experience of

working in at least 2 states; Experience of

working in at least one project using web-

based monitoring and evaluation tools;

Post Graduate in Management/Social

Sector/Economics from a leading

academic institution.


experience.

Key

Expert

Expert 2.8

SPMU

Manager (MIS)

Experience of working oversight of ICT

system (system design, development and

implementation), at least 4 years’

experience of working on architecture on

full life cycle management of enterprise

scale software systems on Enterprise

Architecting, architecting e-governance

projects and Solution Architecting.

Experience of creating enterprise solution

for at least 3 projects Experience of

managing a team on System design,

development and implementation, O&M,

trouble shooting and technical help desk.

Experience of creating automated systems,

B.Tech. (Computer) MBA (IT)/ PGDCA/ MCA,


experience.



65

Key

Expert

2.9

SPMU


One Expert from each of the following

sectors – Labour, Rural Development,

Information Technology, Health, Agriculture,

Industries, Social Welfare, Urban

Development, Tourism, Education.

Experience of working in at least 3 large

projects in the sector At least 3 years of

Training / Education/ Capacity Building

experience, Post-Graduation in relevant

streams Minimum 5 years of professional

experience.

Key

Expert

2.10

SPMU


At least 5 Year experience in Finance and

Admin Experience in the area of gap

funding, financial controls, and working with

Govt accounting standards,

Experience of managing engagements

involving pre-grant and grant expenditure

evaluations, risk assessments, expenditure

verifications, grant management and

program management in India and globally.

Person Should be a qualified Charted

Accountant Minimum 8 years of

professional experience

Key

Expert

2.11

SPMU



5 Year Experience in Project Management

Experience in conceptualizing and

integrating various government at state/

central government schemes B Tech and

MBA from leading institutes Total Years of

Experience 8 Years



66

15. SECTION 4. TECHNICAL PROPOSAL – STANDARD FORMS

15.1 Checklist of Required Forms

Required for

Proposal(√)

Form Description

√ TECH-1 Project Management Consultant’s Organization and Experience.

√ TECH-1A A. Project Management Consultant’s Organization

√ TECH-1B B. Project Management Consultant’s Experience

√ TECH-2 Comments or Suggestions on the Terms of Reference

√ TECH-3 Description of the Approach, Methodology, and Work Plan

for Performing the Assignment

√ TECH-4 Work Schedule and Planning for Deliverables

√ TECH-5 Team Composition, Key Experts Inputs, and attached

Curriculum Vitae (CV)



67

16. FORM TECH-1

PROJECT MANAGEMENT CONSULTANT’S ORGANIZATION AND EXPERIENCE

Form TECH-1: a brief description of the Project Management Consultant’s organization and an

outline of the recent experience of the Project Management Consultant that is most relevant to

the assignment. The outline should indicate the names of the Project Management Consultant’s

Key Experts who participated, the duration of the assignment, the contract amount, and the

Project Management Consultant’s role/involvement.

A. Project Management Consultant’s Organization

1. Provide here a brief description of the background and organization of your

company/partnership firm.

2. Include organizational chart, a list of Board of Directors, and beneficial ownership

B. Project Management Consultant’s Experience

List only previous similar assignments successfully completed/ on-going in the last 5 years as

specified in the Data Sheet clause 20b under Technical Evaluation criterion broadly in following

categories:

Format for Experience is as follows:-

Duration Assignment name/&

brief description of main

deliverables/outputs

Name of

Client &

Address

Approx. Contract

value (in Rs

equivalent)/

Amount paid

to your firm

Role on the

Assignment

e.g., Jan.2009–

Apr.2010}

{e.g., “Improvement

quality of............”

designed master plan for

rationalization of ........;}

{e.g., Ministry

of………….,

country}

{e.g., Rs 1

crore}

{e.g., Lead

partner in a JV

A&B&C}

{e.g.,

Jan.2009–

Apr.2010}

{e.g., “Improvement

quality of..............”:

designed master plan for

rationalization of ........; }

{e.g., Ministry

of…………..,

country}

{e.g., Rs 1

crore}

{e.g., Lead

partner in a JV

A&B&C}

{e.g., Jan- May

2008}

{e.g., “Support to

subnational

government..... ”

drafted secondary level

regulations on............}

{e.g.,

municipality

of.........,

country}

{e.g., Rs 1

core}

{e.g., sole

Technical

Consultant}



68

17. FORM TECH-2

COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE

Form TECH-2: comments and suggestions on the Terms of Reference and any other provisions

should be as per RFP guidelines only.



69

18. FORM TECH-3

DESCRIPTION OF APPROACH, METHODOLOGY, AND WORK PLAN IN RESPONDING TO THE

TERMS OFREFERENCE

Form TECH-3: a description of the approach, methodology and work plan for performing the

assignment.

{Suggested structure of your Technical Proposal:

a) Technical Approach and Methodology

b) Work Plan

c) Organization}

a. Technical Approach and Methodology. {Please explain your understanding of the objectives

of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and

the methodology you would adopt for implementing the tasks to deliver the expected

output(s) and the degree of detail of such output, the approach for mobilizing the proposed

experts named in the bid as per the matrix provided in the TORs, the approach for engaging

as Project Management Consultant and prepared MIS design . Please do not repeat/copy the

TORs in here.},

b. Work Plan.{Please outline the plan for the implementation of the main activities/tasks of the

assignment – including mobilizing of proposed experts named in the bid, the content and

duration of each activity, phasing and interrelations, milestones (including interim approvals

by the Client), and tentative delivery dates of the reports.

The proposed work plan should be consistent with the technical approach and methodology,

showing your understanding of the TOR and ability to translate them into a feasible working

plan. A list of the final documents (including reports) to be delivered as final output(s) should

be included here. The work plan should be consistent with the Work Schedule Form.}

Organization and Staffing.{Please describe the structure and composition of your team, including

the list of the Key Experts, Non-Key Experts and relevant technical and administrative support

staff –

Clearly reflecting the experts committed right from the start date }



70

19. FORM TECH-4

WORK SCHEDULE AND PLANNING FOR DELIVERABLES

A. List the deliverables with the breakdown for activities required to complete them and

other benchmarks such as the Client’s approvals. For phased assignments, indicate the

activities, delivery of reports, and benchmarks separately for each phase.

B. Duration of activities shall be indicated in a form of a bar chart.

C. Include a legend, if necessary, to help read the chart.

No. Deliverables Months

1 2 3 4 5 6 7 8 9 …… n Total

A-1 {e.g.,

Deliverable

#1: Report

A

B-1 {e.g.,

Deliverable

#2

:...............}

C-1 {e.g.,

Deliverable

#3

:...............}

D-1 {e.g.,

Deliverable

#4

:...............}



71

20. FORM TECH-5

{A brief description of the team composition, roles and responsibilities, assignments and key

expert’s inputs in terms of time needs to be highlighted}

CURRICULUM VITAE

Position Title and No. {e.g., K-1, TEAM LEADER}

Name of Expert: {Insert full name}

Date of Birth: {day/month/year}

Country ofCitizenship/Residence

Education: {List college/university or other specialized education, giving names of educational

institutions, dates attended, degree(s)/diploma(s) obtained}

___________________________________________________________________________

___________________________________________________________________________

Employment record relevant to the assignment: {Starting with present position, list in reverse

order. Please provide dates, name of employing organization, titles of positions held, types of

activities performed and location of the assignment, and contact information of previous clients

and employing organization(s) who can be contacted for references. Past employment that is not

relevant to the assignment does not need to be included.}

Period Employing organization

and your title/position.

Contact information for

references

Country Summary of

activities

Performed

relevant to

the

Assignment

Summary of livelihood/

capacity building/skill

development, social

mobilisation, communication

strategy, social welfare

assignments.

[e.g.,

May

2005-

present]

[e.g., Ministry of

……,

advisor/Technical

Consultant to…

For references:

Tel…………/email……;

Mr…….]

Language Skills (indicate only languages in which you can work):



72

Adequacy for the Assignment:

Detailed Tasks Assigned on Technical

Consultant’s Team of Experts:

Reference to Prior Work/Assignments that

Best

Illustrates Capability to Handle the Assigned

Tasks

{List all deliverables/tasks as in TECH- 5 in

which the Expert will be involved)

Note: Those CVs that do not provide the following critical information may be considered non

relevant.

a. Experience in handling large value programmes

b. Understanding of livelihood programmes, communication, social mobilisation, project

management etc.

c. Managing programmes with large multi-disciplinary teams.

d. Working with State/Sentral government programmes or large budget programs/ donor

funded programs

e. Implementing Skill development/ livelihoods/education etc

f. Excellent exposure and experience of working for rural/ urban poor communities.

Expert’s contact information: (e-mail…………………., phone……………)

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience, and I am available to undertake the assignment in

case of an award. I understand that any misstatement or misrepresentation described herein may

lead to my disqualification or dismissal by BSDM.

{Day/month/year}

Name of Expert: Signature:

Date: {day/month/year}

Name of authorized: Signature:

Date: {day/month/year}

Representative of the Project

Management Consultant

(same who signs the Proposal)



73

21. SECTION -5 FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM

FINANCIAL PROPOSAL

TO:

CEO,



VikasBhawan, Government of Bihar,

Patna- 800015

Dear Sirs:

We, the undersigned, offer to provide the consulting services for BSDM in accordance with your

Request for Proposal dated [Insert Date] and our Technical Proposal.

Our attached Financial Proposal is for the amount of {Indicate the corresponding to the amount(s)

currency (ies)} {Insert amount(s) in words and figures}, [Insert “including” or “excluding”] of all

indirect local taxes in accordance with the Data Sheet. The estimated amount of local indirect

taxes is {Insert currency} {Insert amount in words and figures} which shall be confirmed or

adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in

Form FIN-2}.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date

indicated in the Data Sheet.

We understand that you are not bound to accept any Proposal you receive and may reject any or

all proposal without assigning any reason for the same.

We remain,

Yours sincerely,

Authorized Signature {In full and initials}:

Name and Title of Signatory:

In the capacity of:

Address:

E-mail:



74

74

22. FORM FIN-2.SUMMARY OF COSTS

Role Number

of

Positions

Unit

Rate

/Month

Total

Cost Per

Month

Taxes Total

Cost Inc

Taxes

Total

Month

Total Cost

PART 1 Remunerations A B AxB =C C *Taxes

=D

E=C+D F G=FxE

Central Program Director 1 66

Manager CPMU 1 66

Project Director SPMU 1 66

Managers (including 10

Sector Skills Managers)

SPMU

18 66

Consultants SPMU 7 66

District Skills Programme

Manager DPMU

38 60

Coordinators DPMU 76 60

Sub Total Cost Total Cost

PART 2 : OTHER COST

Travel Cost for CPMU 2 Lump sum

Travel Cost for SPMU 26 Lump sum



75

75

Travel Cost for DPMU 114 Lump sum

Office expenses for CPMU 2 Lump sum

Office expenses for SPMU 26 Lump sum

Office expenses for DPMU 114 Lump sum

Other expenses for CPMU 2 Lump sum

Other expenses for SPMU 26 Lump sum

Other expenses for DPMU 114 Lump sum

Sub Total Cost Total Cost

TOTAL

Total Cost Part 1+2

Total Cost Part 1+2 ( In Words )

Inclusive of all Taxes

Inclusive of all Taxes (In Words)



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23. SECTION 6. TERMS OF REFERENCE (TOR)

23.1 Background Skill Development initiative is paramount for the development of state of Bihar. In view of national

priorities, directions from Planning Commission vide letter dated 23rd May 2012 and state’s policy

of skilling its youth, the government of Bihar has agreed for following skilling targets*

*Note :Skilling Target” means total number of unique trainings all individuals in Bihar undergo over

5 years of this project. For e.g. if a learner undergoes two skill courses over a period of 5 years they

will count as two trainings against the 1 crore skilling target.

23.2 Bihar Skill Development Mission (BSDM): Towards meeting the above objectives, Bihar Skill Development Mission (BSDM) has been

constituted under the chairmanship of the Honorable CM with the vision of increasing the capacity

& capability of the system to deliver quality skill training and professional knowledge to the youth

to enhance their employability and bridge the skill deficit with a view to meet the growing

burgeoning demand for skilled manpower.



77

23.2.1 Key Tasks & responsibilities of BSDM are as follows:

• Management of skill development agenda

• Interface with industries

• Identify training field

• Evaluate the courses running in different departments

• Make arrangement for standardization and certification of courses run by different

departments.

• Identify all other training courses which are not covered by any department.

• Monitoring of training and placement efforts

• Research in market demands (local, regional, national & global)

• Co-ordinate with various departments of Government of Bihar and provide them

much needed skilling expertise and support for the ongoing training programmes

and design of new training programmes for them.

The skill program of the state is visionary for its perceived advantages and the challenges of this

program are its size, uniqueness, reach and complexity. Projects of this scale & nature require both

policy level intervention and detailed execution. As of now, there is an approval for 29 posts for

BSDM which may be filled at an appropriate time.



78

The Project Management Consultant is required to propose an optimized structure of its proposal

as part of the Inception Report.



79

24. ARCHITECTURE AND STRATEGY FOR PROGRAMME IMPLEMENTATION

The Programme would target to train and gainfully place candidates. Since, the number is large to

be catered through existing institutional setup/resources; it is proposed to engage Private Training

Partners who would act as the End Implementing Agencies for training and helping place the

candidates either in wage-employment or self-employment.

A Top level view of the architecture of the program is as follows:

The architecture is similar to the one being used in several states across India

All the schemes shall be integrated through a stringent process-driven programme implementation

framework. Uniform guidelines shall be formulated meeting the requirements of all major

schemes. Wherever such guidelines are not met, state would request Central Government

guidelines suitably.

The entire task of Programme Monitoring and Evaluation & delivery shall be tracked through an

online Management Information System (MIS) that would be designed by the Project Management

Consultant. The software development and deployment shall however take place through the

Information Technology Department.

Concurrent to this initiative, BSDM will also implement Social Mobilization Program that will

motivate and mobilize the students for registration and will also setup Call Center that will help in

the student registration and grievance redressal. Both these activities are out of scope of this RFP.



80

24.1.1 A. Focus Themes of Program Implementation

The Program Implementation would focus on the below mentioned core themes:

(i) Market & Sector Assessment: The Project Management Consultant is required to examine the

Skill Gap Study report of the State prepared by NSDC. A skill gap study has already been carried out

by the NSDC by assessing all the available markets, trades and skill requirement across the state of

Bihar and mapping that with the demand within Bihar, across India and in the International

Market. The skill gap report will be used for mid-term review of the skilling targets and the final

approved skilling number from this phase will be used for the execution at the District level.

(ii) Course Curriculum: The Project Management Consultant shall identify the various course

curriculum prescribed by the various Sector Skill Councils, the various technical agencies like NSDA,

NSDC, NIELET, NISSBUD or agencies like the NCVT to identify the appropriate course curriculum for

training of persons under various skill. The Project Management Consultant shall ensure that these

course curriculums are Job or employment oriented. The Consultant shall carry out a survey of the

entire course curriculum presently being followed for training by various departments and suggest

changes in light of the course curriculum prescribed the above mentioned technical agencies.

(ii) Candidate Registration: This is the crux of the whole program, Project Management Consultant

would be required to put in place a highly efficient team across SPMU and DPMU to ensure that

the youth is motivated and mobilized to register for the training. This also would require a close

hand-shake with the Social Mobilization PMU setup and Call-Center Operations.

(iii) Training: Would ensure adequate coverage of sectors and courses with significant demand for

wage workers. In addition, courses and modules with local relevance would be selected such that

there are avenues for self-employment or wage employment in local / national & international

industries/establishments. The curriculum would be aligned to industry accredited National

Occupational Standards (NOSs) wherever such standards are available. In case, Occupational

Standards are not available for specific modules, state and its Project Management Consultant

would coordinate to get an industry relevant NOS developed through an appropriate mechanism.

Till such time NOSs are adopted, the curriculum shall be governed by BSDM notified course

outlines. The alignment with NOS is one of the first in the country as against the generally accepted

MES course outlines. Clearly outlined occupational standards enhance the specificity of training

delivery and assessment. An NOS based curriculum is expected to be more relevant to the practical

aspects of the job role since the NOSs are derived backwards specifically from the requirements of

the job role. All courses would include a component on life skills, soft skills and IT skills besides the

core skills component of the requisite duration as defined by NOS.

(iv) Identification of Training Partners: The training capacity of the state in various skills is limited.

Identification of training partners to carry out the training of the youths in various trades would

have to be done as part of this RFP. While identifying the training partners the quality of



81

infrastructure, faculty will be a very important component for evaluation of the training partners.

The Technical consultant will draft the RFP for selection of training partners across all trades and

assist the BSDM to empanel the training partners.

(v) Assessment & Certification: Assessment and certification is an integral component of the

program performance. All trainees would be assessed through independent assessors on module

specific NOS’s such that only those candidates having a minimum understanding of the subject

matter and a significant level of competency in doing vocation-specific activities pass the

assessment. The rigorous assessment process would ensure due credibility of the certification

awarded by NCVT or SSC or other such reputed body in the state administered program such as

BBOSE, SCVT etc.

(vi) Placement & Post Placement Support: The Project Management Consultant would be required

to work with Industry & Government to generate sufficient opportunities for placement of the

skilled youth in local, national & international markets. This would also cover youth who are getting

skilled for enhanced productivity in their existing business or agriculture work.

Overall the scope of work of the PMU will to support in

a. Fixing of targets and planning for training 100 lakh persons by various departments.

b. Standardization of course content of various training programmes

c. Selection of Training agencies for the training programs of the various departments.

d. Technical help to other departments for skill development efforts

e. Evaluation of the quality of the training, providing standardization, certification

identification of sectorial skill areas for which demand for skilled personnel is high

f. Development of Secured and Efficient Placement and Post Placement tracking system of the

trained youth.

g. Assist the BSDM in implementation of National Level Programmes like the Pradhan Mantri

Kaushal Vikas Yogna.

The Implementation of the IT system is not a part of the scope of this assignment. However the

Technical Consultant shall design and establish the parameter of the Information Technology

system.

The details of the PMU structure and scope of engagement is as follows



82

25. PMU STRUCTURE

25.1 Central Programme Management Unit (CPMU)

• Co-ordinate with all Private and Public Sector Companies and Organizations for the

placement of trained personnel.

• Coordinate discussions with various National level skill development agencies involved

in development of curriculum and occupational standards.

• Coordinate with the Ministry of Skill Development, Government of India

• Ensure that the best practices of other States are adapted in the State Skill

Development Mission.

• Coordination with Government of India’s Ministries for timely approval of Annual Action

Plans, Compliance Reports and other relevant documentation.

• BSDM in addition to the PMU, can invite Central Government skill development nodal

agencies like NSDA, NSDC, NIELET, NISSBUD to provide technical help to the State Skill

Development Mission for which the BSDM shall sign separate MOUs to this effect.

• Hold facilitative discussions with national and international level training providers and

employers for the Bihar skill programme.

• Have continuous dialogue with various accreditation bodies/ chambers of commerce/

employers etc.

• Coordinate with MSDE and NSDC for the implementation of Pradhan Mantri Kaushal

Vikas Yogna(PMKVY ) in the State of Bihar.

25.2 State Programme Management Unit (SPMU) The State Programme Management Unit would play a critical role in Programme

Implementation. The key roles of the SPMU are categorized as below:

A. Programme Planning and Oversight (Planning & Coordination)

• NSDC has already carried out the skill gap study. The technical Consultant shall examine the

study and if required carry out amendments to the skill gap study for the State of Bihar in the

first 3 months of the Project award. The skill gap report output will be used for finalizing the

targets of the various departments for achievement in the operations phase. The baseline

targets as on today is skilling of 1 Crores youth by TSPs spread over 5 years of operations.

• The State Programme Unit will interact with all the concerned departments of the State

Government and identify the training programmes to be carried out to achieve the Target of

Skilling 1 crore persons in five years. This shall involve identifying the training programmes

being carried out in the various departments and the various guidelines related to the training

programmes.



83

• Preparation of EOI/RFQ/RFP and Contract for engaging private sector training providers, Social

Mobilization agency and other agencies to support the Skill Development Mission and the

various departments carrying out the training Programme. The training programmes are

presently being carried out by the individual departments and they shall continue to be carried

by the respective departments.

• Assignment of one Sector Skills resources at the following department Labour, Rural

Development, Information Technology, Health, Agriculture, Industries, Social Welfare, Urban

Development, Tourism and Education

o These resources will assist the respective departments in sector skills planning,

identifying the schemes pertinent to the specific department/ central ministry and any

other department skill specific activity.

o These resources will be based out of the respective departments and will provide

regular inputs to the SPMU and BSDM

• Assisting the concerned departments and the mission in finalization of courses, their syllabi &

normative training fees, and alignment of courses and curriculum with National Skills

Qualification Frame work. Interacting with academicians and industries for designing of an

updated course curriculum. Coordinating with Sector Skill Councils to develop a robust support

system for providing relevant and employable skills to the youth. Developing a mechanism for

certification and accreditation of the courses.

• Support to all departments and to other line departments by way of Evaluation,

Standardization and certification of ongoing courses in various depts.

• Assisting the Mission in empanelment of training providers as per the approved RFP to be

engaged by the various departments for their training programmes.

• Assisting the Mission in empanelment of certification agencies as per the approved RFP to be

engaged by the various departments for their training programmes.

• Assisting the Bihar Board of Open Schooling and Exemption and the State Technical Agencies

to play the role of certification agencies for the various training programmes.

• Developing templates for District, Department wise and State Skill Development plans and

training of district teams in preparing their plans.

• Regularly following up with the various districts/departments to ensure that the Skill

Development Plans are followed and the targets for training are met.

• Developing monitoring system for the mission activities at various department and district

levels.

• Capacity building of the various Departments, SPMU, DPMU and other staff by organizing

training programmes, workshops and conferences.

• Assisting the mission in engaging short term specialists/ Project Management Consultants for

under taking special research studies/ surveys/ market research/ creative design related work.



84

• Establishing an analytics and knowledge management function to glean data-driven insights

based on MIS reports, surveys as conducted by state from time to time and periodic

stakeholder discussions.

• Majority of the training programmes are being carried out by the various departments. There

are some training programmes which may not be carried out by any department. The SPMU

shall plan, support and design training programmes which are not carried by any department.

Such trainings would be taken up on a Mission mode by BSDM.

• The SPMU shall also provide all possible assistance to the BSDM and monitor the

implementation of the Pradhan Mantri Kaushal Vikas Yogna.

• Suggest various Financial & PPP models that can be implemented by BSDM to decrease the

dependency on the State Exchequer including viability gap funding.

B. Instituting Systems and Processes

• Developing Process guidelines for implementation of skill development programs as per the

broad principles approved by the mission.

• Designing of Recruitment, Selection and Induction system, HR manual, Procurement Manual

and other policies and manuals for operationalization of State Skill Development Mission.

• Developing Monitoring & Evaluation framework for monitoring conduct of training

programmes as per the broad policy framework outlined by the Governing Council.

• Designing monitoring system for post placement tracking of trainees.

25.3 District Program Management Unit (DPMU) The activities to be undertaken at the District level are divided encompass into strategic activities

like district level planning, local placement facilitation and assistance, reporting and adherence to

M&E framework outlined by SPMU, identification of trainers and assessors in addition to

operational activities like co-ordinating with the mobilisation agency for mobilization of

candidates, inspection of training centres, monitoring of the conduct of training and random

audit/validation of placement reports of the training partners.

The role of the Team Leader at the district level is outlined below:

• Co-ordination between the various field offices of the departments of the State

Government which are carrying out the training programmes with the agencies imparting

skill training.

• Co-ordination with the various field offices of the departments of the State Government to

help them achieve their Skill Targets.

• Provide assistance to the field offices of the various Departments to carry out the Skill

Development Programmes.

• Local placement facilitation and assistance



85

• Build up database of trainers and assessors

• Reporting to SPMU/Departments in specified templates on programme progress and

adherence to M&E framework as outlined by SPMU

• Preparing district level plans and sharing the same with district officials SPMU and the

concerned departments. An average of two people shall be engaged to cover the entire

district for the below mentioned operational activities:

• Mobilization and communication related work in the tehsils

• Inspection of Training Centres and approval

• Monitoring the conduct of training activities

• Random audit of placement reports submitted by the Training Partners.

• DPMU will also be responsible for carrying out awareness building and mobilization

activities under PMKVY with the help of local bodies and PRIs. It will also be responsible for

organizing Kaushal melas , skill yatras etc and implementation of PMKVY at the grass root

level.

• Grievance redressal mechanism will be established by DPMU.

25.4 ICT Framework for BSDM The Project Management Consultant will specify the requirements of :

• Learner Tracking System

• Trainer Tracking System

• Financial Tracking System

• In compliance with all statutory requirements

• Training Center Tracking System

• External Employer Tracking System/ Placements

• Document & Workflow Management System

• Skill monitoring Portal with SMS alerts & Payment Gateway Integration etc.

• Integration of the BSDM Portal with the SDI Portal of DGT, MSDE, GOI.

• Hosting of the entire solution either as hosted or at the State Data Center.

Software Development is not part of this scope /RFP hence PMC will suggest and monitor entire

ICT /MIS Process flow of IT Project.



86



87

26. DEPLOYMENT OF MANPOWER OF PROJECT MANAGEMENT CONSULTANT

TYPE OF POSITION

POSITION LOCATION Qualification (All post are full time)

TENURE (YEARS)

Key Expert 1

Central Program Director

CPMU On Rolls 1.Over 12 years of experience with at least 7 years of

experience in managing central and state government

relationships,

2.Experience of working full time with private sector

organisations/ Government organisations,

3. Work experience in National Skill Programs.

4.Experience in at least 3 large scale projects


5.5

Key Expert 2

Manager CPMU

CPMU On Rolls 1. Over 5 years of experience with minimum of 3 years’

experience in working with central/ state

government/multilateral funding

agencies,

2. Experience in co-coordinating with the private sector

employers,

3. Experience in formulating Qualification Packs/

National Occupation Standards/HR in co-ordination with

NSDC, State Sector Council and the relevant industry.

4. Post Graduate in Management from premier

Institutions.


5.5

Key Expert 3

Project Director

SPMU On Rolls 1.5 year Experience of managing a training In large organization at high management level 2. Experience in working in training institutes/ education institutes, 3. Experience of collaboration with at least 10 corporate organizations for recruitment of educated/trained students, 4. At least 5 years’ experience with a Govt / state PSU/ central PSU, 6. Experience of at least 2 developing countries in skill development/ training other than India, 7. At least 3 years business advisory experience. 8.Graduate in Engineering / Post Graduate in Management

5.5



88


Key Expert 4

Project Manager

SPMU On Rolls

1. Experience in Project Management & Implementation

– 5+ years, Experience of managing large teams.

2.Experience of working on at least 3 project or in a role

where there was a skill development initiative

3.Previous experience of working with NSDC, State Skill

Mission, Sector Skill Councils, Private Training Providers

4.Qual: Engineering/MBA

5.Minimum 8 years of professional experience

5.5

Key Expert 5

Manager (Placement)

SPMU On Rolls Expertise on working with organizations dealing with placement services. Post Graduate in Business Management, Minimum 5 years of professional experience.

5.5

Key Expert 6

Manager (Skill Gap and Training Needs Analysis)

SPMU On Rolls Manager (Skill Gap and Training Needs Analysis) Experience of conducting gap analysis with wider stakeholder consultation- state government, employers, training organizations, sector skill councils, industry bodies etc. Experience of carrying out at least two Training needs Analyses for government organizations. Experience of at least 3 projects of Skill gap analysis covering at least 5 states and 10 large sectors in India, Minimum 10 Years of professional experience. Post Graduate from a premier Institution

5.5

Key Expert 7


SPMU On Rolls Manager (Social Mobilisation) Experience in Social Development, Education and

Livelihood schemes, At least 3 years’ experience of

advising NGOs, Social Organizations on community led

programs, Experience of working on skills/ training

projects in at least 2 states, Experience and under -

standing of growth aspirations and challenges in

mobilization, Post Graduate in Management from

premier institute. At least 5 years’ experience in

training.


5.5

Key Expert 8


SPMU On Rolls Manager (M&E, Grievance redressal)

Experience of working in at least 5 projects in the

area of monitoring and evaluation; At least 8 years’

experience in the development sector; Experience of

5.5



89

working in at least 2 states; Experience of working in

at least one project using web-based monitoring and

evaluation tools;

Post Graduate in Management/Social

Sector/Economics from a leading academic

institution.

. Minimum 8 years of professional experience. Key Expert 9

Manager (MIS)

SPMU On Rolls Manager (MIS) Experience of working oversight of ICT system (system design, development and implementation), at least 4 years’ experience of working on architecture on full life cycle management of enterprise scale software systems on Enterprise Architecting, architecting e-governance projects and Solution Architecting. Experience of creating enterprise solution for at least 3 projects Experience of managing a team on System design, development and implementation, O&M, trouble shooting and technical help desk. Experience of creating automated systems, B.Tech. (Computer) /MBA (IT)/ PGDCA/ MCA, Minimum 7 years of professional experience.

5.5

Key Expert 10

Manager –

Sector Skills –

5 nos.

SPMU

On Rolls


One Expert from each of the following sectors – Labour,

Rural Development, Information Technology, Health,

Agriculture, Industries, Social Welfare, Urban

Development, Tourism, Education. Experience of

working in at least 3 large projects in the sector At least

3 years of Training / Education/ Capacity Building

experience, Post-Graduation in relevant streams

Minimum 5 years of professional experience.

5.5

Key Expert 11


SPMU On Rolls Manager (Finance and Administration) At least 5 Year experience in Finance and Admin

Experience in the area of gap funding, financial controls,

and working with Govt accounting standards,

Experience of managing engagements involving pre-

grant and grant expenditure evaluations, risk

assessments, expenditure verifications, grant

management and program management in India and

globally. Person Should be a qualified Charted Accountant

Minimum 8 years of professional experience

5.5



90

Key Expert 12

Manger

(Operations for

Program

Development

and Delivery)

SPMU On Rolls



5 Year Experience in Project Management Experience in conceptualizing and integrating various government at state/ central government schemes B Tech and MBA from leading institutes Total Years of Experience 8 Years

5.5

Other Personnel 1

District Skills Programme Manager

DPMU On Rolls District Skills Programme Manager Minimum 4 years’ experience in relevant fields like counselling/ social mobilization programs Should have an experience of interfacing with government functionary/ Not-for-profit organizations/PSUs Should have experience of working on capacity building/skilling/rural development projects Graduate in Engineering/Management/Rural Development Minimum 6 Years of professional experience

5

Other Personnel 2

Co-ordinator DPMU Co-ordinator

Minimum 3 years’ experience in relevant fields like

counselling/ social mobilization

programs/placement/training Fluency in spoken and

written Hindi with familiarity in English and in ICT usage

skills, Should have demonstrable experience in

interfacing with multiple media agencies and should

have co-ordination skills, B.E / B. Tech /MBA / PGDM/

Post Graduate (1st class) from leading institutes

Minimum 5 years of professional experience

5



91

91

27. DELIVERABLES BY THE PROJECT MANAGEMENT CONSULTANT

27.1 Section : 6-A. Deliverables by the Project Managem ent Consultant Deliverables Days Months

T 15 30 2 3 4 5 6 7 8 9 10 11 12 18 24 30 36 42 48 54 60 66 1 Signing of the Contract 2 CPMU /SPMU

2.1 Team Deployment 2.2 Inception Report 2.3 Skill &Infrastructure Gap Study 2.4 EOI/ RFP/RFQ Document for to

empanel TSPs/ Call Center Operator

2.5 Beginning of the empanelment of Training Providers

2.6 Develop operational plans & SOPs for DPMU/departments

2.7 Develop a State- wide Social Mobilization Strategy and Communication Plan

2.8 Finalization of courses/ curriculum and NSQ

2.9 Knowledge Transfer to concerned departments and BSDM



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Deliverables

T

Days Months

15 30 2 3 4 5 6 7 8 9 10 11 12 18 24 30 36 42 48 54 60 66 3 DPMU

3.1

Opening of 25% of state's DPMUs Population wise largest 25% District

3.2 Opening of next 25% of state's DPMUs Population wise next largest 25% District

3.3 Opening of balance DPMUs 3.4

Start skill trainings in all districts 4 ICT Planning for skill Development

4.1 Support BSDM to prepare all functional requirement and SOW for ICT Project and freeze the requirements

Deliverables

T

Days Months

15 30 2 3 4 5 6 7 8 9 10 11 12 18 24 30 36 42 48 54 60 66 5 Project Performance Metrics

5.1 Performance Measures for DPMU Student Registrations TSP's Empanelment Trained Students Student Placement

6 Project Performance Reports

6.1 Monthly Reports - SPMU & CPMU

6.2 Monthly Reports – DPMU

6.3 Monthly Performance Report - BSDM portal



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28. SECTION 7.PAYMENT TERMS

Deliverables T

Days Months Payment Structure 15 30 2 3 4 5 6 7 8 9 10 11 12 18 24 30 36 42 48 54 60 66

1 Signing of the Contract 10% of Contract Fee as Mobilization Amount against BG

2 SPMU& CPMU 40% 2.1 Team Deployment 0.00% 2.2 Inception Report 5.00% 2.3 Skill & Infrastructure Gap Study 2.50% 2.4 EOI/ RFP/RFQ Document for to

empanel TSPs/ Call Center Operator 5.00%

2.5 Empanelment of Training Providers 5.00%

2.6 Develop operational plans & SOPs for DPMU 5.00%

2.7 Develop a State- wide Social Mobilization Strategy and Communication Plan 5.00%

2.8 Finalization of courses/ curriculum and NSQ 5.00%

2.9 Knowledge Transfer 7.50%



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Deliverables T

Days Months Payment Structure

15 30 2 3 4 5 6 7 8 9 10 11 12 18 24 30 36 42 48 54 60 66 3 DPMU 20% of DPMU Fee

3.1 Opening of 25% of state's DPMUs 4%

3.2 Opening of next 25% of state's DPMUs

3%

3.3

Opening of balance DPMUs

3%

3.4.1 Start skill trainings in 20% districts

2%


2%


2%


2%


2%

4 ICT Planning for skill Development

4.1 Support BSDM to prepare all functional requirement and SOW for ICT Project and freeze the requirements

0%



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Days Months

15 30 2 3 4 5 6 7 8 9 10 11 12 18 24 30 36 42 48 54 60 66 Payment Structure

5 Project Performance Metrics for DPMU

70% of DPMU Fee, to be paid in 20

Quarters 5.1 Performance Measures

for* Student Registrations -25% Weight TSP's Empanelment - 30% Weight Trained Students -25% Weight Student Placement - 20% Weight [This shall apply as and when the students are due for placement, till such time the trained student weightage shall be 45% instead of 25%]

Quarterly Payment Metric** Aggregate

Performance >=90% -No deduction

Performance <90% - 5% deduction




Performance <50% - No Payment

6 Project Performance Reports***

Quarterly Payment****

6.1 Monthly Reports - SPMU & CPMU

20 Quarterly Payments totaling to 50% of

SPMU & CPMU Fee. The performance metric at 5.1 shall

also apply on overall targets and

achievements.

*Performance Measure – These are the parameters with specific weights assigned, on which the Project Management Consultant

will calculate the Quarterly Performance Report



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"Registration" means a unique ID of a person whose name, address etc. are registered on BSDM portal.

"TSP Empanelment" means unique number of Training Service Providers who have entered into a contract with BSDM.

"Trained students" will be determined as per the guidelines and definition provided in SDIS, DGT, GoI. ( available on its Web site as

well) , which currently is on 80% attendance.

"Placement" means a candidate obtaining a letter of traineeship/apprenticeship or employment within 180 days of his completing a

specific course and thereafter having a 3 month proof of salary or compensation."

** Quarterly payment metric –In case of any shortfall of quarterly targets, same can be carried forward to remaining quarters of that

year and payments if deducted in previous quarter will be released as long as yearly targets are met. All payments shall be

reconciled on annual basis as per metric in clause 5.1.

*** Project Performance Reports – These are the monthly reports that need to be prepared and submitted by the Project

Management Consultant, the indicative parameters are given in section 7.1, and the final format along with Performance

Parameters will be decided during the Inception period.

**** Quarterly Payments – The reporting will be monthly but the invoices will be consolidated and the payments on a quarterly basis, will be released only on achieving performance at “satisfactory” level as defined in section 7.1 Clause 5.1 above reproduced. Project Performance Metrics for DPMU 70% of DPMU Fee, to be paid in 20 Quarters

Performance Measures for*

(Weight)

-Student registration : 25%

-TSP’S Empanelment : 30%

-Trained Students: 25 %

-Student Placement : 20% [This shall apply as and when the students

are due for placement, till such time the trained student weightage

shall be 45% instead of 25% for that batch of students]

Quarterly Payment Metric**

Aggregate Performance >=90% -No deduction





Performance <50% - No Payment



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29. SECTION 7.1 - MONTHLY PERFORMANCE REPORT

The Project Management Consultant will be required to prepare and submit Monthly

Performance Reports for SPMU+CPMU, the indicative parameters are given below, and the final

format along with the Performance Parameters will be decided during the project inception

phase. The payments will be only released post achieving “satisfactory” level in the reporting.



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DPMU Monthly Project Performance Report

Activity Reports Reporting Parameters Document Type

District Performance

Report

Number of Students Enrolled Report

Training Centers Inspection Report

Training in the Centers as per SOPs Report

Attendance of the PMU Team Report

Student Grievances & Redressal Report

Number of students undergoing training Report

Number of students who completed

training

Report

Number of students who have got

placement

Report

Other Reports Program Implementation Status Report

Social Mobilization Progress Report

Issues-Risk-Mitigation Status & Plan Report

Training Center Inspection Report Report

SPMU + CPMU Monthly Performance Report

Activity Reports Performance Indicator Satisfactory Level for

payment

SPMU + CPMU Performance

Report

District Performance Minimum of 50% Districts

Performance Reports as

Satisfactory

TSPs Empanelment Progress 100% as per the monthly

target

Payments to TSPs (as approved) 100% compliance

Placement Agencies Empanelment Progress 100% as per the monthly

target

Attendance of the PMU Team As mentioned in the RFP

Scheme Integration-Departmental Review 5 State Departments every

month

Other Reports Program Implementation Status Report

Social Mobilization Progress Report

Issues-Risk-Mitigation Status & Plan Report

Call Center Operations Progress Report

Central Fund Mobilization & Utilization

Status

Report



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30. APPENDIX-I: PERFORMANCE BANK GUARANTEE FORMAT

To

CEO,




VikasBhawan,

Patna- 800015

WHEREAS ____________________________________________________ [Name and address of

Project Management Consultant] (hereinafter called “the Project Management Consultants”) has

undertaken, in pursuance of your Letter

No._____________________________dated______________ to provide the consultancy services

to the Bihar Skill Development Mission (BSDM), Department of Labour Resources, Government of

Bihar on terms and conditions set forth in the said letter.

AND WHEREAS it has been stipulated by you in the said letter that the Project Management

Consultants shall furnish you with a Bank Guarantee by a Nationalized Bank for the sum specified

therein as security for compliance with his obligations in accordance with the terms and

conditions set forth in the said letter;

AND WHEREAS we have agreed to give the Project Management Consultants such a Bank

Guarantee;

NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on behalf of

the Project Management Consultants up to a total of ___________________________ [amount of

Guarantee]2

______________________________________ [in words], such sum being payable in the types

and proportions of currencies in which the Contract Price is payable, and we undertake to pay

you, upon your first written demand and without cavil or argument, any sum or sums within the

limits of _____________________[amount of Guarantee] as aforesaid without your needing to

prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Project Management

Consultants before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract

or of the services to be performed there under or of any of the Contract documents which may be

made between you and the Project Management Consultants shall in any way release us from any

liability under this guarantee, and we hereby waive notice of any such change, addition or

modification.

The liability of the Bank under this Guarantee shall not be affected by any change in the

constitution of the Project Management Consultants or of the Bank.

Notwithstanding anything contained herein before, our liability under this guarantee is restricted

to Rs._________ (Rupees__________________________) and the guarantee shall remain valid till



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Unless a claim or a demand or a request for extension in writing is made upon us on or before all

our liability under this guarantee shall cease.

This guarantee shall be valid for 66 months from the date of aforesaid letter and may be

extendable, if required.

Signature and Seal of the Guarantor In presence of

___________________________

(Name, Signature & Occupation)

Name and Designation: ______________________


Name of the Bank: _______________________ ___________________________


Address:

_______________________________________________

_______________________________________________

_____________________________

Date: ______________________

Address:

_______________________________________________

_______________________________________________

_____________________________

2 Shall be equal to the amount stipulated in the aforesaid letter dated ___________________.



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31. APPENDIX-II STRUCTURE FOR THE PROJECT MANAGEMENT CONSULTANTS TO BE DEPLOYED FOR THE PROJECT

Proposed Structure for the Project Management Consultants to be deployed for the project (66

months forCPMU & SPMU + 60 months for DPMU)

PMU Tier Type Role Number of Positions

Central PMU at

Delhi

Key Expert

Central Project Director 1

Project Manager 1

State PMU at Patna Key Expert

Project director 1

Manager (including 10

Sector Skills Managers) 18

Other Personnel Consultant 7

District PMU at the

respective Districts

Other Personnel District Manager 38

Other Personnel Coordinators 76

TOTAL 142

All proposed resources except coordinators of DPMU should be full-time and on the payrolls of

the Project Management Consultant.

This is the minimum number of resources required to execute the project, the Project

Management Consultant is free to suggest in their approach & methodology additional resources

and their deployment mechanism if deemed fit.

Appendix III gives the DPMU resources deployment per district of Bihar.



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32. APPENDIX III: MINIMUM RESOURCE ALLOCATION OF PROJECT MANAGEMENT CONSULTANT AT 38 DPMUS:

A: Districts with more than 19 blocks – 1 District Manager & 7 co-ordinators

B: Districts with 10 to 19 blocks – 1 District Manager & 5 co-ordinators

C: Districts with 1 to 9 blocks – 1 District Manager & 1-4 coordinators

S. No. District Name Population No. of

Blocks

Dist.

Manager Field Coordinators

1 PurbaChamparan 5082868 27 1 4

2 Gaya 4379383 24 1 4

3 Patna 5772804 23 1 4

4 Madhubani 4476044 21 1 4

5 Samastipur 4254782 20 1 4

6 Saran 3943098 20 1 4

7 Nalanda 2872523 20 1 4

8 Siwan 3318176 21 1 3

9 Rohtas 2962593 19 1 3

10 Darbhanga 3921971 18 1 3

11 Begusarai 2954367 18 1 3

12 PashchimChamparan 3922780 17 1 2

13 Sitamarhi 3419622 17 1 2

14 Muzaffarpur 4778610 16 1 2

15 Vaishali 3495249 16 1 2

16 Katihar 3068149 16 1 2

17 Bhagalpur 3032226 16 1 2

18 Purnia 3273127 14 1 2

19 BHOJPUR (AARA) 2720155 14 1 2

20 Gopalganj 2558037 14 1 2

21 Nawada 2216653 14 1 1

22 Madhepura 1994618 13 1 1

23 Aurangabad 2511243 11 1 1

24 Supaul 2228397 11 1 1

25 Banka 2029339 11 1 1

26 Buxar 1707643 11 1 1

27 Kaimur (Bhabua) 1626900 11 1 1

28 Saharsa 1897102 10 1 1

29 Jamui 1756078 10 1 1

30 Araria 2806200 9 1 1



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31 Munger 1359054 9 1 1

32 Kishanganj 1690948 7 1 1

33 Khagaria 1657599 7 1 1

34 Jehanabad 1124176 7 1 1

35 Lakhisarai 1000717 6 1 1

36 Sheikhpura 634927 6 1 1

37 Arwal 699563 5 1 1

38 Sheohar 656916 5 1 1

Total 103804637 534 38 76

Reference: Directorate of Economic & Statistics Bihar, Patna



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33. S T A N D A R D F O R M O F C O N T R A C T

33.1 CONTRACT FOR PROJECT MANAGEMENT CONSULTANT

Project Name: ENGAGEMENT OF PROJECT MANAGEMENT CONSULTANT

FOR BIHAR SKILL DEVELOPMENT MISSION (BSDM)

Contract No._____________________

Between

CEO,




Patna- 800015.

________________________________

And

_____________________________________

[Name of the Project Management Consultant]

Dated: _____________________



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34. FORM OF CONTRACT

This CONTRACT (hereinafter called the “Contract for Project Management Consultant”) is made

the [number] day of the month of [month], [year], between, on the one hand, CEO, Bihar Skill

Development Mission Department of Labour Resources, Government of Bihar, VikasBhawan, and

Patna- 800015. (Hereinafter called the “Client”) and, on the other hand, [name of Project

Management Consultant] (hereinafter called the “Project Management Consultant”).

WHEREAS

a) The Client has requested the Project Management Consultant to provide certain consulting

services as defined in this Contract (hereinafter called the “Services”);

b) The Project Management Consultant, having represented to the Client that it has the

required professional skills, expertise and technical resources, has agreed to provide the

Services on the terms and conditions set forth in this Contract

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this

Contract:

a) The General Conditions of Contract (As per the Section 1 of RFP)

b) The Payment Terms as per the Section 7 of RFP

c) Appendices:

Appendix A: Terms of Reference as per the RFP section 6

Appendix B: Key Experts as per TECH 5

Appendix C: Approach, Methodology, Work Plan & Deliverables as per TECH 3 & 4

Appendix D: Breakdown of Contract Price as per FIN 1 and FIN 2

Appendix E: Form of Advance Payments Guarantee (copy of the PBG in the format given in

Appendix I)

2. The mutual rights and obligations of the Client and the Project Management Consultant shall

be as set forth in the Contract, in particular:

a) The Project Management Consultant shall carry out the Services in accordance with the

provisions of the Contract; and

b) The Client shall make payments to the Project Management Consultant in accordance with

the provisions of the Contract.



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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their

respective names as of the day and year first above written.

For and on behalf of [Name of Client]

CEO, Bihar Skill Development Mission Department of Labour Resources, Government of Bihar,

VikasBhawan, Patna- 800015

_____________________________________________________

[Authorized Representative of the Client – name, title and signature]

For and on behalf of [Name of Project Management Consultant]

______________________________________________________

[Authorized Representative of the Project Management Consultant – name and signature]



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35. EARNEST MONEY DEPOSIT

WHEREAS <Insert Name of the Bidding Entity>, A <Insert Type of Registered Entity e.g. Company,

Limited Liability Partnership etc.>WITH <Insert Registration/Identify Number>, WITHIN THE

MEANING OF THE <Insert the name of the act under which the bidding entity is registered>AND

HAVING ITS REGISTERED OFFICE <Insert Registered Office Address with PIN Code of the Bidding

Entity>(HEREIN AFTER CALLED THE ‘THE BIDDER’ ), INTENDS TO SUBMIT ITS BID FOR PROVIDING

CONSULTANCY SERVICES TO THE BIHAR SKILL DEVELOPMENT MISSION (BSDM), DEPARTMENT OF

LABOUR, GOVERMMENT OF BIHAR, VIKAS BHAWAN, PATNA 800015, BIHAR.

KNOW ALL PEOPLE BY THESE PRESENTS THAT WE <Insert the name of the Bank> OF <Insert the

Address>, HAVING OUR REGISTERED OFFICE AT <Insert Registered Address of the Bank>(HEREIN

AFTER CALLED ‘’THE BANK’’), ARE BOUND UPTO BIHAR SKILL DEVELOPMENT MISSION IN THE SUM

OF INR3,00,00,000 (RUPEES THREE CRORES ONLY ) FOR WHICH PAYMENT WELL AND TRULY TO BE

MADE TO THE BIHAR SKILL DEVELOPMENT MISSION, THE BANK BINDS ITSELF, ITS SUCCESSORS

AND ASSIGNS BY THESE PRESENTS.

THE CONDITIONS OF THIS OBLIGATION ARE:

1. IF THE BIDDER

A) WITHDRAWS OR MODIFIES ITS BID PROPOSAL AFTER OPENING OF BIDS:

OR

B) DOES NOT EXECUTE THE AGREEMENT AFTER PLACEMENT OF ORDER WITHIN THE SPECIFIED

TIME: OR

C) DOES NOT DEPOSIT THE PERFORMANCE GUARANTEE IN THE FORM OF BANK

GUARANTEE AFTER THE WORK ORDER IS PLACED

WE UNDERTAKE TO PAY THE BIHAR SKILL DEVELOPMENT MISSION UPTO THE ABOVE AMOUNT

UPON RECEIPT OF ITS FIRST WRITTEN DEMAND, WITHOUT THE BIHAR SKILL DEVELOPMENT

MISSION HAVING TO SUBSTANTIATE ITS DEMAND, PROVIDED THAT IN DEMAND THE BIHAR SKILL

DEVELOPMENT MISSION WILL NOTE THAT THE AMOUNT CLAIMED BY IT IS DUE TO IT, OWING TO

THE OCCURRENCE OF ONE OR BOTH OF TWO CONDITIONS, SPECIFYING THE OCCURRED

CONDITION OR CONDITIONS.

THIS GUARANTEE WILL REMAIN IN FORCE UPTO <DATE> AND ANY DEMAND IN RESPECT THEREOF

SHOULD REACH THE BANK NOT LATER THAN <DATE>.

THIS GUARANTEE IS NON ASSIGNABLE AND NON TRANSFERABLE.



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NOTWITHSTANDING ANYTHING CONTAINED HEREIN ABOVE:

I) OUR LIABILITY UNDER THIS BANK GUARANTEE SHALL NOT EXCEED INR 3,00,00,000

(RUPEES THREE CRORES ONLY).

II) THIS BANK GUARANTEE SHALL BE VALID UPTO <DATE>.

III) W E ARE LIABLE TO PAY THE GUARANTEED AMOUNT OR ANY PART THEREOF

UNDER THIS BANK GUARANTEE ONLY IF YOU SERVE UPON US A WRITTEN CLAIM OR DEMAND

(AND WHICH SHOULD BE RECEIVED BY US), ON OR BEFORE <DATE> BEFORE <TIME> (INDIAN

STANDARD TIME) WHEREAFTER IT CEASES TO BE IN EFFECT IN ALL RESPECTS WHETHER OR NOT

THE ORIGINAL BANK GUARANTEE IS RETURNED TO US.

Bihar Govt. Tenders

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